Common use of Responsibilities of the Hirer Clause in Contracts

Responsibilities of the Hirer. 2.1 For the duration of the letting period, the Hirer will be responsible for ensuring the following: (a) That all their attendees are made aware of the fact that they are attending the School premises at their own risk. (b) A named person to take responsibility for the conduct of all people present for the letting period and ensure that they behave in a safe manner and do not create risks to themselves or others. (c) Where necessary, an agreed number of supervisory staff, wearing identity apparel must be present to control access and behaviour of the people attending the premises; the number of such supervisory staff required to be determined by the head teacher at the time of the booking. (d) No School equipment, other than that specified at the time of letting and on the booking form is used. School furniture shall not be moved by the Hirer except by arrangement with the Caretaker or person informed by the School to the Hirer as holding custodianship for the time being, for example a relief caretaker. (e) Facilities and equipment are used in a responsible manner so that it does not compromise the safety of the users, premises or equipment. (f) Familiarity with the location of emergency equipment, such as fire extinguishers, alarms, telephone, and first-aid facilities; and that normal and emergency procedures are followed. (g) Establishing an emergency evacuation procedure detailing who will be responsible for coordination, calling emergency services, and where to assemble. Consideration should also be given to the needs of any disabled participants. (h) Keeping emergency exits, fire extinguishers and alarm points free from obstruction. (i) Ensuring adequate walkways are available to allow free and easy access and exit. (j) In the event of an accident the School must be informed as soon as reasonably possible. (k) Strictly no use of gas cylinders or canisters used inside the premises and combustible materials placed away from heat sources. (l) Strictly no use of flammable, naked flames and/or hazardous substances (including but not limited to the restrictions under the Fire Precautions Regulations 2003 as may be amended from time to time) including the use of candles, oil heaters and lamps, and mobile cooking devices. (m) Making arrangements to ensure the premises are secured at the end of the letting period if appropriate. (n) No nails, tacks, screws, are driven into or fixed to walls, floors, ceilings, furniture or fittings, and no decoration of any kind shall be put up. (o) Ensure that footwear likely to damage the floors is not worn on the School premises. (p) Litter and property belonging to the Hirer or their servants or agents, is removed by the Hirer at the end of the period of hire. Any costs incurred in removing these items will be paid by the Hirer. (q) Ensuring that the School premises used are left in a clean, neat and tidy condition. If in the opinion of the Caretaker the premises are not left clean, the Caretaker will clean the premises and the cost will be recovered from the Hirer and/or the refundable deposit or a percentage thereof will be retained by the School. (r) Any damage, litter or disorder detected on arrival at the School premises must be reported immediately to the Caretaker, and later to the School. (s) Where classrooms are hired for use, the pupils’ property, work and School equipment is not interfered with in any way. (t) Alterations to lighting or heating systems are forbidden. (u) To park in designated areas, leaving access for emergency vehicles. (v) Ensure no excessive noise or annoyance is caused to local residents. 2.2 Payment to secure the reservation must be made no later than 21 days before the date of the proposed use. The School reserves the right to cancel the booking if this clause 2.2 is not adhered to. Recognised photographic identification such as a valid passport, photo card driving license or UK immigration card must be presented to the School at the point of the booking application. 2.3 Details of any speaker, artist or performer invited to participate must be provided to the School to include: full name, nationality, occupation, current address and date of birth, at least 14 days prior to the event.

Responsibilities of the Hirer. 2.1 For the duration Supervision of the letting perioduse of the Premises and the care of the building and contents. • Ensuring that the number of people using the Premises does not exceed that permitted for the hall. The capacity of the hall is 80 seated and 100 non-seated. • Completing risk assessments for any organized activities. • Ensuring that the purpose and conduct of the hire does not disrupt the neighborhood. • Excepting guide, and other assistance dogs, ensuring no animals are allowed in the building without prior approval of the Trustees of PFCA. • Ensuring that NO animals whatsoever enter the kitchen at any time. • Ensuring that all equipment, chairs and tables have been returned to their storage positions safely and clean, the Hirer will be responsible for ensuring Premises are cleared of people, all lights switched off, and the following: (a) That all their attendees are made aware building secured by use of the fact keys supplied, except for any facilities or hall or public area in use by another continuing hire. • Ensuring no excessive noise occurs, particularly late at night or early morning, with a minimum of noise being made by any person on arrival or departure, all music must cease by 23:00. • Ensuring that they are attending any electrical appliances brought onto the School premises at their own risk. (b) A named person to take responsibility for the conduct of all people present for the letting period Premises and ensure that they behave used there shall be certified safe and in good working order, and used in a safe manner and do not create risks to themselves manner, using Residual Current Circuit Breakers where appropriate. • Ensuring that no LPG appliances or others. (c) Where necessary, an agreed number of supervisory staff, wearing identity apparel must be present to control access and behaviour of flammable substances are brought onto the people attending Premises. • Ensuring that no portable heating appliances are used at the premises; the number of such supervisory staff required to be determined by the head teacher at the time of the booking. (d) No School equipment. • Ensuring that any third-party service providers i.e., other than DJ/disco, bouncy castles, provide Public Liability Insurance for their services and that specified at the time of letting all equipment is certified safe and on the booking form is used. School furniture shall not be moved by the Hirer except by arrangement with the Caretaker or person informed by the School to the Hirer as holding custodianship for the time beingin good working order, for example a relief caretaker. (e) Facilities and equipment are used in a responsible manner so that it does not compromise the safety of the userssafe manner, premises or equipment. (f) Familiarity with the location of emergency equipment, such as fire extinguishers, alarms, telephone, and first-aid facilities; and that normal and emergency procedures are followed. (g) Establishing an emergency evacuation procedure detailing who will be responsible for coordination, calling emergency services, and using Residual Current Circuit Breakers where to assembleappropriate. Consideration should also be given to the needs of any disabled participants. (h) Keeping emergency exits, fire extinguishers and alarm points free from obstruction. (i) Ensuring adequate walkways are available to allow free and easy access and exit. (j) In the event of an accident the School • The hall must be informed as soon as reasonably possible. (k) Strictly no use of gas cylinders or canisters used inside the premises vacated and combustible materials placed away from heat sources. (l) Strictly no use of flammable, naked flames and/or hazardous substances (including but not limited to the restrictions under the Fire Precautions Regulations 2003 as may be amended from time to time) including the use of candles, oil heaters and lamps, and mobile cooking devices. (m) Making arrangements to ensure the premises are secured cleaned at the end of the letting period if appropriate. (n) No nails, tacks, screws, are driven into or fixed to walls, floors, ceilings, furniture or fittings, and no decoration of any kind shall hirer’s agreement time. • All vehicles MUST be put up. (o) Ensure that footwear likely to damage the floors is not worn on the School premises. (p) Litter and property belonging to the Hirer or their servants or agents, is removed by the Hirer at the end of the period of hire. Any costs incurred in removing these items will be paid by Overnight parking on the Hirer. (q) premises is not allowed. • Ensuring that the School premises used are left in a cleangood/appropriate behavior of all persons using the Premises, neat and tidy condition. If in the opinion whatever their capacity, including proper supervision of car parking arrangements, so as to avoid obstruction of the Caretaker the premises are not left clean, the Caretaker will clean the premises and the cost will be recovered from the Hirer and/or the refundable deposit highway or a percentage thereof will be retained by the Schoolaccess road or nuisance to neighbours. Please see Point 4. (r) Any damage, litter or disorder detected on arrival at the School premises must be reported immediately to the Caretaker, and later to the School. (s) Where classrooms are hired for use, the pupils’ property, work and School equipment is not interfered with in any way. (t) Alterations to lighting or heating systems are forbidden. (u) To park in designated areas, leaving access for emergency vehicles. (v) Ensure no excessive noise or annoyance is caused to local residents. 2.2 Payment to secure the reservation must be made no later than 21 days before the date of the proposed use. The School reserves the right to cancel the booking if this clause 2.2 is not adhered to. Recognised photographic identification such as a valid passport, photo card driving license or UK immigration card must be presented to the School at the point of the booking application. 2.3 Details of any speaker, artist or performer invited to participate must be provided to the School to include: full name, nationality, occupation, current address and date of birth, at least 14 days prior to the event.