SB/DVBE Activity Reports Clause Samples
The SB/DVBE Activity Reports clause requires contractors to regularly submit reports detailing their engagement with Small Business (SB) and Disabled Veteran Business Enterprise (DVBE) subcontractors or suppliers. These reports typically include information such as the names of participating SB/DVBE firms, the nature and value of the work performed, and the percentage of contract value awarded to these businesses. By mandating these reports, the clause ensures transparency and accountability in meeting SB/DVBE participation goals, helping to monitor compliance and promote opportunities for these designated business groups.
SB/DVBE Activity Reports. The Contractor is required to furnish the Department with reports of SB and/or DVBE subcontractor activity. Reports are to be made on a semi-annual basis and must identify the subcontractor, the services performed or commodities used and the total paid to the subcontractor during the period reported. A final activity report is to be submitted prior to the contract expiration date. If multiple SB and/or DVBE subcontractors are providing services or commodities, the Contractor must furnish individual reports for each SB and/or DVBE used. Reports are due on June 15th and November 1st for each year the contract is in place. At the Department’s request, the Contractor shall submit copies of the SB and/or DVBE subcontractor’s paid invoices issued for that semi-annual reporting period or final report. If the Contractor fails to furnish the required reports, the Department may withhold final payment until the Contractor provides the required reports and, when requested by the Department, copies of paid invoices. Final reports must be received by the Department at least 14 days prior to the contract expiration date. Reports shall be made using the Small Business and Disabled Veteran Business Enterprise Activity Report form, Exhibit E, Attachment 1. All reports shall be made to the Department of Forestry and Fire Protection’s SB/DVBE Advocate as follows: By mail to: Department of Forestry and Fire Protection Business Services Office Attn: SB/DVBE Advocate ▇.▇. ▇▇▇ ▇▇▇▇▇▇ ▇▇▇▇▇▇▇▇▇▇, ▇▇ ▇▇▇▇▇-▇▇▇▇