Common use of SERVICES TO BE PROVIDED BY CONTRACTOR Clause in Contracts

SERVICES TO BE PROVIDED BY CONTRACTOR. 1. Required Activities Prior to the COVID-19 Vaccination Event 2. The Contractor must complete the following required event site planning activities prior to the COVID-19 Vaccination Event: A. Event Site Plan Development and Prior Approval 1. Coordinate with Event facility manager to develop an Event site plan which includes conducting a site survey to determine proper station layout, client flow, and address any potential security issues. 2. Submit the final Event plan to the designated DSHS Public Health Region for the Event location. This Event plan must include: a) Flow diagram for the layout of the specific facility; b) Site security plan; c) Site parking plan (or road flow for drive-through events); d) Staffing plan/roster of Event core staff, including full name, license numbers (where applicable), email addresses, and phone numbers; and e) Plans for the disposal of biohazard materials and used sharps container; f) Methods to encourage physical distancing and provide one-way flow through the clinic or as part of a Vaccination Event. 3. Event plans must be approved by the designated DSHS Public Health Region prior to the Event date. B. Secure Event Staff The Contractor must assemble the following team for the COVID-19 Vaccination Event: • One on-site project manager per COVID-19 vaccination Event; • One supervising physician (licensed in the State of Texas) per COVID-19 vaccination event; • One vaccinator per 25 clients; • One vaccinator clinical assistant per 25 clients; • One administrative team member responsible for greeting/patient flow per 25 clients; • One administrative team member responsible for documentation per 25 clients; • One crowd control team member per 100 clients; and • One security guard per 100 clients. The supervising physician may also serve in the capacity of a vaccinator, but all other roles must be occupied by separate individuals for the Event. All other roles must be occupied by separate individuals uniquely serving in a single role on the event date. In some communities, it may be necessary to ensure that at least one team member speaks a language other than English. Contractor must be prepared to address language barriers through the inclusion of team members who can speak the identified foreign language (as indicated by the designated DSHS Public Health Region) or by using the HHS Language Line (as coordinated by the DSHS Public Health Region). C. Secure Supplies and Materials Contractor must secure sufficient supplies to meet the needs of staff and the highest anticipated number of patients (pre-registered clients + 25%). These supplies include the resources outlined below by category. 1. Vaccine Administration Supplies: • Alcohol Prep Pads, Sterile • Band-Aids, Adhesive • Cotton Balls, Sterile • Needles (as recommended by the designated DSHS Public Health Region; some supplied vaccines may come with appropriate needles) • Syringes (as recommended by the designated DSHS Public Health Region; some supplied vaccines may come with appropriate syringes) • Vaccination Record Cards for Clients (as recommended by the designated DSHS Public Health Region; some supplied vaccines may come with appropriate vaccine record cards). 2. Clinical Supplies: • Biohazard Bucket and Bags • Cleaning Sprays/Wipes, Sanitizing Products (Using EPA’s Registered Antimicrobial Products for Use Against Novel Coronavirus SARS-Cov-2) • Face Coverings for Clients Who Arrive Without One • Gauze Pads • Hand Sanitizer • Hand Sanitizer Dispensers • Medical Gloves • Paper Towels • Partition Screens • Privacy Screens • Sharps Containers • Table and Chairs for Client and Vaccinator at Each Vaccinator Station • Table Covers, Disposable (i.e. Blue Chux, allowing for changes between clients) • Tall Trash Cans and Heavy-Duty Trash Bags • 1 Thermometer (Touchless, Infrared) and Thermometer Battery per 25 pre- registered clients • Tissues. 3. Medical Emergency Supplies: • Antihistamines (diphenhydramine [Benadryl], hydroxyzine [Atarax, Vistaril], and syringes if needed) • Automated External Defibrillator (AED) • Cell Phone or Land Line to Call 911 • Emergency First Aid Kit • Epinephrine in Prefilled Autoinjector Or Prefilled Syringe (various doses), prepackaged syringes, vials, or ampules (Epi-pens).

SERVICES TO BE PROVIDED BY CONTRACTOR. 1. Required Activities Prior to the COVID-19 Vaccination Event 2. The Contractor must complete the following required event site planning activities prior to the COVID-19 Vaccination Event: A. Event Site Plan Development and Prior Approval 1. Coordinate with Event facility manager to develop an Event site plan which includes conducting a site survey to determine proper station layout, client flow, and address any potential security issues. 2. Submit the final Event plan to the designated DSHS Public Health Region for the Event location. This Event plan must include: a) Flow diagram for the layout of the specific facility; b) Site security plan; c) Site parking plan (or road flow for drive-through events); d) Staffing plan/roster of Event core staff, including full name, license numbers (where applicable), email addresses, and phone numbers; and e) Plans for the disposal of biohazard materials and used sharps container; f) Methods to encourage physical distancing and provide one-way flow through the clinic or as part of a Vaccination Event. 3. Event plans must be approved by the designated DSHS Public Health Region prior to the Event date. B. Secure Event Staff The Contractor must assemble the following team for the COVID-19 Vaccination Event: • One on-site project manager per COVID-19 vaccination Event; • One supervising physician (licensed in the State of Texas) per COVID-19 vaccination event; • One vaccinator per 25 clients; • One vaccinator clinical assistant per 25 clients; • One administrative team member responsible for greeting/patient flow per 25 clients; • One administrative team member responsible for documentation per 25 clients; • One crowd control team member per 100 clients; and • One security guard per 100 clients. The supervising physician may also serve in the capacity of a vaccinator, but all other roles must be occupied by separate individuals for the Event. All other roles must be occupied by separate individuals uniquely serving in a single role on the event date. In some communities, it may be necessary to ensure that at least one team member speaks a language other than English. Contractor must be prepared to address language barriers through the inclusion of team members who can speak the identified foreign language (as indicated by the designated DSHS Public Health Region) or by using the HHS Language Line (as coordinated by the DSHS Public Health Region). C. Secure Supplies and Materials Contractor must secure sufficient supplies to meet the needs of staff and the highest anticipated number of patients (pre-registered clients + 25%). These supplies include the resources outlined below by category. 1. Vaccine Administration Supplies: • Alcohol Prep Pads, Sterile • Band-Aids, Adhesive • Cotton Balls, Sterile • Needles (as recommended by the designated DSHS Public Health Region; some supplied vaccines may come with appropriate needles) • Syringes (as recommended by the designated DSHS Public Health Region; some supplied vaccines may come with appropriate syringes) • Vaccination Record Cards for Clients (as recommended by the designated DSHS Public Health Region; some supplied vaccines may come with appropriate vaccine record cards). 2. Clinical Supplies: • Biohazard Bucket and Bags • Cleaning Sprays/Wipes, Sanitizing Products (Using EPA’s Registered Antimicrobial Products for Use Against Novel Coronavirus SARS-Cov-2) • Face Coverings for Clients Who Arrive Without One • Gauze Pads • Hand Sanitizer • Hand Sanitizer Dispensers • Medical Gloves • Paper Towels • Partition Screens • Privacy Screens • Sharps Containers • Table and Chairs for Client and Vaccinator at Each Vaccinator Station • Table Covers, Disposable (i.e. Blue Chux, allowing for changes between clients) • Tall Trash Cans and Heavy-Duty Trash Bags • 1 Thermometer (Touchless, Infrared) and Thermometer Battery per 25 pre- registered clients • Tissues. 3. Medical Emergency Supplies: • Antihistamines (diphenhydramine [Benadryl], hydroxyzine [Atarax, Vistaril], and syringes if needed) • Automated External Defibrillator (AED) • Cell Phone or Land Line to Call 911 • Emergency First Aid Kit • Epinephrine in Prefilled Autoinjector Or Prefilled Syringe (various doses), prepackaged syringes, vials, or ampules (Epi-pens). 4. Personal Protective Equipment for ALL Event Staff: • Face Coverings/Masks • Gloves (Multiple Sizes) • Face Xxxxxxx • Disposable Gowns. 5. Vaccine Storage and Handling Materials, at a minimum: • One Digital Data Logger for Each Vaccine Storage Unit/Container • One High-Capacity Portable Vaccine Cooler for Frozen Vaccines • One High-Capacity Portable Vaccine Cooler for Refrigerated Vaccines • Smaller Vaccine Storage Units for Easy Vaccinator Access at Each Vaccination Station. 6. Event Materials: • Badges for Event Staff IDs • Canopies (For Outdoor Events) • Chairs for Client Post-Vaccination Waiting Area (For Indoor Events) • Chairs for Client Waiting Area (For Indoor Events) • Chairs for Event Staff • Clip Boards • Cones (To encourage physical distancing and provide one-way flow through the clinic) • File Boxes • Hard Plastic Barriers on Greeter Tables • Internet Connected Laptop or Tablet • MiFi devices for Internet Connections • Posts, brackets, or easels for outdoor signs • Printer • Printer Ink • Printer Paper • Reflective Vests for Event Staff • Rope Stands for Crowd Control • Ropes for Crowd Control • Scissors • Stapler and Staples • Table Drapes • Table(s) for Documentation Area(s) • Table(s) for Event Greeter(s) • Table(s) for Vaccine Prep Area(s) • Tape, Floor Tape to Mark Physically Distanced Positions in Line • Tape, Masking Tape for Event Signage • Walkie Talkies for Event Staff Communication. 7. Printed Materials: • COVID-19 Screening Checklist • DSHS-supplied Event Materials (Banners, Welcome Signs, Posters, etc.) • Event Signage • HIPAA Privacy Statement • ImmTrac2 Consent Forms • Emergency Use Authorization (EUA)/Vaccine Information Statement (VIS) • EUA/VIS Addendum. 8. Plan Event Communication Protocol • Determine how communication at the event will be accomplished (verbal and/or non-verbal means); and • Establish communication plan for directing clients through the event. D. Ensure All Event Staff Complete Required Training Infection Control Practices Training required for event staff includes the following: