Shared Workspaces Clause Samples
The Shared Workspaces clause defines the terms under which multiple parties may use and access common office or work areas within a property. It typically outlines rules regarding scheduling, permitted uses, maintenance responsibilities, and any restrictions on modifications or exclusive use of the space. This clause ensures that all users understand their rights and obligations, helping to prevent conflicts and maintain a harmonious, efficient working environment.
Shared Workspaces. To the extent possible, reduce crowding of all shared workspaces (e.g., production offices and shops) with a goal of keeping people 6 feet apart. • In control rooms, editing rooms and other small spaces, if physical distancing cannot be maintained, all individuals must wear face coverings and should practice hand hygiene.
Shared Workspaces. If there are not any vacant workspaces within designated boundary areas, then staff will need to share workspaces and coordinate their telework days to allow sharing. Sharing is not only limited to new staff. Sharing workspace will be as follows:
a) Temporary employees will not be assigned a workspace. Hotel space available for these employees. A hotel space is generally smaller than a normal workspace, unassigned, and available on a first-come first-serve basis.
b) If an employee teleworks 4 or more days per week, the employee will not be assigned a workspace and will use a hotel space when in the office.
c) The employee scheduled to be in the office on a specific day has priority for the shared workspace. If the other employee is also on work site, that employee should use hotel space.
d) If a Directorate does not have enough spaces within their area, then employees who telework 5 days per pay period may be required to share workspace. BUEs and non-BUEs will not share the same workspace.
a. CIO staff already on board may volunteer to share within a directorate.
b. If there are no volunteers, the AD will identify the number of cubicles that need to be shared and management will provide a list of the employees with the lowest SCD needed to meet that number. For example, if 3 workspaces need to be shared, the list will identify the 6 employees with the lowest SCD in that directorate.
i. The list of employees who will be directed to share workspaces will be generated and employees notified. Employees on this list have an option to volunteer who they will share with from this list.
ii. Otherwise management will assign employees to shared workspaces and will submit it to the union for review prior to notifying the employees.