Common use of Sponsor’s Responsibilities Clause in Contracts

Sponsor’s Responsibilities. The Responsible Local Official (RLO), who represents the Sponsor, must confirm that the final inspection has been performed (in accordance with Chapter 15), all required reports have been submitted, and the terms of the construction contract have been satisfied. The Sponsor also needs to determine if additional payments are to be made to contractors, consultants, or others. For consultant contracts greater than $300,000, the Sponsor must ensure an audit is performed on both the consultant and sub-consultant contracts (regardless of sub-consultant contract value). Fees paid to conduct contract audits are reimbursable projects costs (23 CFR 140.803 and 140.807). Guidance is provided in OMB Circular A-87 Cost Principles for State, Local and Indian Tribal Governments1, OMB Circular A-133 Audits of States, Local Governments and Non- Profit Organizations2, and the AASHTO Uniform Audit and Accounting Guide3. Upon completion of applicable audits, the Sponsor must notify the RLPL in writing that the project is complete, including providing an estimate of the final reimbursement request as well as items identified in the following sections. When the Sponsor considers the project complete, the RLO must request an RLPL site visit along with assistance in completing NYS 1446-LA, Final Acceptance of Locally Administered Federal-Aid Project. Prior to requesting the final RLPL site inspection, the Sponsor should prepare a summary of field changes and any other departures from original contract 1 xxxx://xxx.xxxxxxxxxx.xxx/omb/circulars_a087_2004 3 xxxx://xx.xxxxx.xxxxxxxxxxxxxx.xxx/Documents/UAAG-3%20FINAL.pdf documentation. The Sponsor will be notified in writing, with rationale, if the RLPL deems the project incomplete. The RLPL will then schedule a site visit when completion seems likely.

Sponsor’s Responsibilities. The Responsible Local Official (RLO), who represents the Sponsor, must confirm that the final inspection has been performed (in accordance with Chapter 15), all required reports have been submitted, and the terms of the construction contract have been satisfied. The Sponsor also needs to determine if additional payments are to be made to contractors, consultants, or others. For consultant contracts greater than $300,000, the Sponsor must ensure an audit is performed on both the consultant and sub-consultant contracts (regardless of sub-consultant contract value). Fees paid to conduct contract audits are reimbursable projects costs (23 CFR 140.803 and 140.807). Guidance is provided in OMB Circular A-87 Cost Principles for State, Local and Indian Tribal Governments1, OMB Circular A-133 Audits of States, Local Governments and Non- Non-Profit Organizations2, and the AASHTO Uniform Audit and Accounting Guide3. Upon completion of applicable audits, the Sponsor must notify the RLPL in writing that the project is complete, including providing an estimate of the final reimbursement request as well as items identified in the following sections. When the Sponsor considers the project complete, the RLO must request an RLPL site visit along with assistance in completing NYS 1446-LA, Final Acceptance of Locally Administered Federal-Aid Project. Prior to requesting the final RLPL site inspection, the Sponsor should prepare a summary of field changes and any other departures from original contract 1 xxxx://xxx.xxxxxxxxxx.xxx/omb/circulars_a087_2004 3 xxxx://xx.xxxxx.xxxxxxxxxxxxxx.xxx/Documents/UAAG-3%20FINAL.pdf documentation. The Sponsor will be notified in writing, with rationale, if the RLPL deems the project incomplete. The RLPL will then schedule a site visit when completion seems likely.