Common use of Statements of Account Clause in Contracts

Statements of Account. In order to obtain payment of any fees and expenses under this Agreement for [insert description of billing period here- see examples below] (each a "Billing Period"), the Contractor must deliver to the Province on a date after the Billing Period (each a "Billing Date"), a written statement of account in a form satisfactory to the Province containing: [Examples of billing period descriptions: "a period from and including the 1st day of a month to and including the last day of that month" OR "a period from and including the 15th day of a month to and including the 14th day of the next month."] the Contractor’s legal name and address; the date of the statement, and the Billing Period to which the statement pertains; the Contractor’s calculation of all fees claimed for that Billing Period, including a declaration by the Contractor of [Choose one of the following: For Daily Rate situations - "all hours worked on each day during the Billing Period"; For Hourly Rate situations - "all hours worked during the Billing Period"; For Rate per Unit/Deliverable situations - "all (units/deliverables) provided during the Billing Period"] for which the Contractor claims fees and a description of the applicable fee rates; a chronological listing, in reasonable detail, of any expenses claimed by the Contractor for the Billing Period with receipts attached, if applicable, and, if the Contractor is claiming reimbursement of any GST or other applicable taxes paid or payable by the Contractor in relation to those expenses, a description of any credits, rebates, refunds or remissions the Contractor is entitled to from the relevant taxation authorities in relation to those taxes; the Contractor’s calculation of any applicable taxes payable by the Province in relation to the Services for the Billing Period; a description of this Agreement; a statement number for identification; and any other billing information reasonably requested by the Province.

Statements of Account. In order to obtain payment of any fees and expenses under this Agreement for [insert description of billing period here- here – see examples below] (each a "Billing Period"), the Contractor must deliver to the Province on a date after the Billing Period (each a "Billing Date"), a written statement of account in a form satisfactory to the Province containing: [Examples of billing period descriptions: "“a period from and including the 1st day of a month to and including the last day of that month" ” OR "“a period from and including the 15th day of a month to and including the 14th day of the next month."] ”]. the Contractor’s legal name and address; the date of the statement, and the Billing Period to which the statement pertains; the Contractor’s calculation of all fees claimed for that Billing Period, including a declaration by the Contractor of [Choose one of the following: For Daily Rate situations - "all hours worked on each day during the Billing Period"; For Hourly Rate situations - "all hours worked during the Billing Period"; For Rate per Unit/Deliverable situations - "all (units/deliverables) provided during the Billing Period"] for which the Contractor claims fees and a description of the applicable fee rates; a chronological listing, in reasonable detail, of any expenses claimed by the Contractor for the Billing Period with receipts attached, if applicable, and, if the Contractor is claiming reimbursement of any GST or other applicable taxes paid or payable by the Contractor in relation to those expenses, a description of any credits, rebates, refunds or remissions the Contractor is entitled to from the relevant taxation authorities in relation to those taxes; the Contractor’s calculation of any applicable taxes payable by the Province in relation to the Services for the Billing Period; a description of this Agreement; a statement number for identification; and any other billing information reasonably requested by the Province.

Statements of Account. In order to obtain payment of any fees and expenses under this Agreement for [insert description of billing period here- see examples below] (each a "Billing Period"), the Contractor must deliver to the Province on a date after the Billing Period (each a "Billing Date"), a written statement of account in a form satisfactory to the Province containing: [Examples of billing period descriptions: "a period from and including the 1st day of a month to and including the last day of that month" OR "a period from and including the 15th day of a month to and including the 14th day of the next month."] the Contractor’s legal name and address; the date of the statement, and the Billing Period to which the statement pertains; the Contractor’s calculation of all fees claimed for that Billing Period, including a declaration by the Contractor of [Choose one of the following: For Daily Rate situations - "all -"all hours worked on each day during the Billing Period"; For Hourly Rate situations - "all -"all hours worked during the Billing Period"; For Rate per Unit/Deliverable situations - "all (units/deliverables) provided during the Billing Period"] for which the Contractor claims fees and a description of the applicable fee rates; a chronological listing, in reasonable detail, of any expenses claimed by the Contractor for the Billing Period with receipts attached, if applicable, and, if the Contractor is claiming reimbursement of any GST or other applicable taxes paid or payable by the Contractor in relation to those expenses, a description of any credits, rebates, refunds or remissions the Contractor is entitled to from the relevant taxation authorities in relation to those taxes; the Contractor’s calculation of any applicable taxes payable by the Province in relation to the Services for the Billing Period; a description of this Agreement; a statement number for identification; and any other billing information reasonably requested by the Province.

Statements of Account. [If daily, hourly or unit rate use the following section 4.] In order to obtain payment of any fees and expenses under this Agreement for [insert description of billing period here- see examples below] (each a "Billing Period"), the Contractor must deliver to the Province Legislative Assembly on a date after the Billing Period (each a "Billing Date"), a written statement of account in a form satisfactory to the Province Legislative Assembly containing: [Examples of billing period descriptions: "a period from and including the 1st day of a month to and including the last day of that month" OR "a period from and including the 15th day of a month to and including the 14th day of the next month."] the Contractor’s legal name and address; the date of the statement, and the Billing Period to which the statement pertains; the Contractor’s calculation of all fees claimed for that Billing Period, including a declaration by the Contractor of [Choose choose one of the following: For [for Hourly Rate situations: “ all hours worked during the Billing Period; ” [for Daily Rate situations - "situations: “all hours worked on each day during the Billing Period"; For Hourly ;” [for Monthly Rate situations - "situations: “all hours worked for on each month during the Billing Period"; For ;” [for Rate per Unit/Deliverable situations - "situations/Milestones: “all (units/deliverables) provided during the Billing Period"] ”; for which the Contractor claims fees and a description of the applicable fee rates; a chronological listing, in reasonable detail, of any expenses claimed by the Contractor for the Billing Period with receipts attached, if applicable, and, if the Contractor is claiming reimbursement of any GST or other applicable taxes paid or payable by the Contractor in relation to those expenses, a description of any credits, rebates, refunds or remissions the Contractor is entitled to from the relevant taxation authorities in relation to those taxes; the Contractor’s calculation of any applicable taxes payable by the Province Legislative Assembly in relation to the Services for the Billing Period; a description of this Agreement; a statement number for identification; and any other billing information reasonably requested by the ProvinceLegislative Assembly. OR [If Flat Rate/Lump Sum use the following section 4.] In order to obtain payment of any fees and expenses under this Agreement, the Contractor must deliver to the Legislative Assembly at the end of the Term or, if the Contractor completes the Services before that time, on the completion of the Services, a written statement of account in a form satisfactory to the Legislative Assembly containing: the Contractor’s legal name and address; the date of the statement; the Contractor’s calculation of all fees claimed under this Agreement, including a declaration that the Services for which the Contractor claims fees have been completed; a chronological listing, in reasonable detail, of any expenses claimed by the Contractor with receipts attached, if applicable, and, if the Contractor is claiming reimbursement of any GST or other applicable taxes paid or payable by the Contractor in relation to those expenses, a description of any credits, rebates, refunds or remissions the Contractor is entitled to from the relevant taxation authorities in relation to those taxes; the Contractor’s calculation of all applicable taxes payable by the Legislative Assembly in relation to the Services; a description of this Agreement to which the statement relates; a statement number for identification; and any other billing information reasonably requested by the Legislative Assembly. [NOTE: Payments can be made subject to a % holdback amount tied to the achievement of target(s) and/or millstone(s). This amount is usually paid following completion of the Services and after verification by the Contract Manager that all requirements in the Agreement have been met. If the contract Term has come to an end and all deliverables were completed to the satisfaction of the Legislative Assembly, any holdback(s) that applied to the contract should be paid to the contractor.] Subject to sections 3.3 and 3.4 of the GSA, in consideration for the services to be performed by Contractor, the Legislative Assembly agrees to pay Contractor as per the following payment schedule: Initial Purchase and Configuration of Equipment and Training: Initial Payment: $________ payable upon order; and Second Payment: $________ payable upon full implementation and in accordance with this Agreement; Ongoing Maintenance and Support Services: Final Payment: $________, payable at the end of the term of this Agreement or on completion of the Services in a form satisfactory to the Legislative Assembly. Additional Work: Pricing for custom work to be provided on an as and when requested basis at a determined price, but not to exceed $________ per hour for effort allotted to the project. Within 30 days of the Legislative Assembly’s receipt of the Contractor’s written statement of account delivered in accordance with this Schedule, the Legislative Assembly must pay the Contractor the fees and expenses (plus all applicable taxes) claimed in the statement if they are in accordance with this Schedule. Statements of account or contract invoices offering an early payment discount may be paid by the Legislative Assembly as required to obtain the discount. [Approving subcontractors using Schedule C is optional. If the Legislative Assembly is willing to approve certain named subcontractors at the time of entering into the Agreement, the approved subcontractors can be listed here.] Name of Key Personnel #1: Company Name Address Phone Email Name of Key Personnel #2: Company Name Address Phone Email If not, then insert “Not applicable.” under the “Schedule C Approved Subcontractor(s)” heading above. All highlighted and bracketed instructions must be deleted.] [There are two clauses of interest in the GSA referring to insurance: Clause 9 “Indemnity and Insurance” and this “Schedule D Insurance”. This latest refers to commercial general liability for third party liability and property damage coverage. If in any case the Contractor damages property or causes injury, then the Assembly could use the preclusion of Clause 9 of the GSA and go back on the Contractor’s liability insurance for payment of those losses. Vendors are usually ‘bidding’ into a contract/agreement or are direct awarded these due to having a speciality that would require that as a part of their business they carry liability insurance to cover their services. While on some occasions the services are considered ‘low risk’ and the insurance requirement can be waived, it is encouraged that all vendors are insured. If after assessing all the circumstantial elements to a particular situation you form an opinion that the scope of services are generally low risk, Schedule D could be replaced with the following language: “The Contractor is not covered by any liability insurance or Workers’ Compensation coverage arranged by the Province and should at the Contractor’s sole expense obtain and maintain throughout the Term any liability, medical or other insurance which the Contractor, in the Contractor’s sole discretion, considers necessary to cover its risks under this Agreement.” This provision places the onus back to the Contractor to ensure that they have whatever coverages they will need under the contract, and covers the Assembly contractually as we would then rely on the indemnification in section 9.1 of the agreement should any losses occur. All highlighted and bracketed instructions must be deleted.]