Table Options. Heavy Duty Banquet Tables 8' Sections Heavy Duty Banquet Tables 6' Sections Heavy Duty 60" Round Tables Heavy Serpentine Tables Heavy Duty 48" half round High Stand Bar Tables $ 11.00 $ 10.00 $ 12.00 $ 12.00 $ 6.00 $ 10.00 Stage and Dance Floor Options Dance Floor 12x12 Stage Sections 4'x8' $ 175.00 $ 40.00 Deck and Patio Options Deck Chairs Deck Adirondack Chairs Padded Deck Chairs Deck Tables Patio Heaters (Includes 1 bottle of Propane) Bar B Que Grill with propane $ 3.00 $ 4.00 $ 3.00 $ 7.00 $ 75.00 $ 75.00 Audio Visual Equipment Basic PA System 10' Screen Integrated Sound System with Tower Speakers $ 25.00 $ 25.00 $ 100.00 Set up, take down and cleaning services Set Up Fee (2 Hour Minimum) Take Down Fee (2 Hour Minimum) Prearranged Cleaning Fee per hour (2 Hour Minimum) $ 60.00 $ 60.00 $ 60.00 No Charge No Charge Total Rental Fee Client's Initials Page 2 0f 9 Private Function Rental Rates Main Banquet Room and & Outdoor Deck The Fox Hollow Chalet is conveniently situated in South Anchorage at the Fox Hollow Golf Course. The Chalet features dramatic views of the Chugach Mountain Range from its expansive deck. The main banquet room has 3,100 square feet of seating with 25 foot high cathedral ceiling which are centered around a grand fireplace. The room has seating capacity for 120 guests in addition to a full length bar that can accommodate 30 guests. The 2,000 square foot outside deck can accommodate another 80 guests and makes a perfect outdoor/indoor transition for those events which choose to take advantage of this option. The facility has variety of rental options which allow the use to tailor the facility to the needs of the user. The Chalet does not provide catering for events, however, we do have several catering recommendations upon request. Rental Times All rental times are from 9:00AM (day of rental listed) to 1:00AM (following morning), unless other arrangements are made and approved. All cleaning and private party attendees must be completed and out of the building by 1:00AM. On Sunday’s rental time begins at 2:00 P.M. until 1:00 A.M the following morning. Down Payment Due to the nature of the banquet business and the lead time needed to secure reservations a $500.00 non‐refundable down payment is required to hold a date. This down payment is non‐refundable even in the event of the Client’s cancellation. No dates will be held until this agreement is executed and the down payment has been made. Security Deposit Within 90 days of the reserved date of your event a security deposit of $400.00, is due. The security deposit is for the general security of the rental agreement and applies to all damages which could be incurred by Fox Hollow as a result of the rental which include but are not limited to damage to the facility, cleaning costs, fines, unpaid rental charges or other items. The Security Deposit is not part of the rental fee and is refundable. Fox Hollow Chalet Rental Agreement Clients Initials Balance of Rental The balance of room rental fees shall be paid in full no later than forty five (45) business days prior to the scheduled event. Failure to do so will result in forfeiture of paid to date deposits, and forfeiture of the rights to the room rental. Cleaning and Pick Up The facility will be presented to the Client in a clean and orderly fashion. All surfaces will be wiped or mopped, all trash containers will be empty, the carpets will be vacuumed, and tables and chairs will be orderly stacked in the supply room. The Client is responsible for returning the facility in the same clean and orderly fashion. Upon vacating the facility, the Client is responsible for all costs and damages necessary to return the facility to its original condition. The Fox Hollow Chalet does offer set up, take down, and cleaning services on an hourly fee basis. If those services are desired they can be added to the rental contract on the “Fox Hollow Chalet Rental Rate Sheet” Upon vacating the premises an inspection will be performed to ensure the facility is left in the identical condition as when it was received. The inspection will include the bathrooms, the bar area, the storage room, the banquet room and the parking area. The inspection will ascertain that the bathrooms have been cleaned, the floors have been mopped, the carpet has been vacuumed, the windows and walls are clean, the trashed has been emptied, bagged and placed in the facility dumpster, and there is no damage to the premises. Any damages including additional cleaning, repair or work as a result of the inspection will be performed by Fox Hollow and deducted from the Security Deposit. Damages are not limited to the balance of the security deposit. If these damages exceed the security deposit the Client will be responsible for all such additional costs and will be invoiced. The inspection and an accounting of the security deposit and any refund will be mailed to the Client by the 15th of the month following the rental. Form of Payment Payments can be made by credit card, cash or check. However, if payment is made by check the agreement does not take effect until the check clears the bank. All payments are made at the Follow Hollow Pro shop. You are welcome to phone in credit card payments to 345‐4600. Fox Hollow Chalet Rental Agreement Clients Initials Page 4 of 9 Early or Late Access Early and/or late access to the rental space shall be at the discretion of the management of Fox Hollow Chalet. If the facility rental schedule allows the fee for early access will be $150 per hour with a three hour minimum. Orderly conduct and compliance with law All parties will be concluded, decorations and debris removed and the premises cleaned by 1:00 a.m. It is the sole responsibility of the Patron to conduct his/her function in an orderly manner with respect for the facility. No illegal activities are allowed within the building, parking lot, golf course, and/or surround properties. This includes, but is not limited to underage drinking, illegal and/or prescription drugs, etc. If such behavior is noted, the event shall be closed immediately and the Client forfeits their entire deposit, plus additional damages. Furnishing Fox Hollow offers some basic furnishings at no cost with the facility. These include • 6 ea 5’ round tables, • 6 ea 2ft. by 6 ft. tables • 80 Black stacking chairs. No other items are included without costs. Upgraded Furnishing and other Upgrades Fox Hollow offers a number of other items for rent which are listed on the Fox Hollow Chalet Rental Rate Sheet. Storage Room The Fox Hollow Chalet Storage Room contains furnishings and other items which are for the Client’s use only as expressly stated in this agreement. All items not expressly authorized shall not be used. If Client uses items not expressly authorized the Client shall be responsible for the stated rental rate plus $75 penalty for such unauthorized use. Fox Hollow Chalet Rental Agreement Clients Initials No Pets on Premises No pets of any kind. No dogs, cats, birds, reptiles, farm or other wild or domesticated animals are permitted in the building at any time before, during or after the function. Indemnity To the fullest extend provided by the law the Client shall indemnify and hold harmless Fox Hollow Golf Course, LLC and its, owners, staff, agents, guests, officers and directors from all claims arising from or in connection with (i) the conduct or management of the premises or any condition created in or about the premises;(ii) any act, omission or negligence of the Client or any Client’s staff, guests, invitees, contractors, or volunteers; (iii) any accident, injury or damage whatsoever occurring in or at the premises. The Rentor hereby expressly indemnifies Fox Hollow Golf Course, LLC, its agents, servants, and employees, unless such act constitutes gross negligence or intentional misconduct. Modifications to the facility Any modification to the exterior of the property (i.e.; tents, awnings, signs, etc.,) shall be demonstrated in writing to the management staff of Fox Hollow Chalet for approval prior to the erection of said structures. No pins, staples, nails, screws or tape may be used on any of the indoor wooden columns or walls for any reason. No ironing of table clothes or other items or heat implement applications shall be conducted on the floor of the Chalet. Such activities leave melted carpet marks. All existing melt marks have been shown to the client and a charge for carpet repair shall be assessed for any new damage. At any weddings or parties, the Client is responsible for the entire cleanup cost from any cake battles or cake thrown on the walls. No edible ‘candy confetti’ allowed on the floor, this will incur automatic full cleaning charge. Paper or plastic confetti is OK to use No open flames or candles of any kind allowed inside of the facility or on the deck. (This does not include LED candles which do not present a fire hazard.) Catering Selection of a caterer is the responsibility of the Patron. A separate contract must be negotiated with the caterer if one is used. The patron may supply their own food. Fox Hollow Golf Course, LLC has numerous caterers that we work with and we will be happy to recommend a caterer, but the Patron is solely responsible for their selection and food. Fox Hollow Chalet Rental Agreement Clients Initials Food and Beverages
Appears in 2 contracts
Samples: Rental Agreement, Rental Agreement
Table Options. Heavy Duty Banquet Tables 8' Sections Heavy Duty Banquet Tables 6' Sections Heavy Duty 60" Round Tables Heavy Serpentine Tables Heavy Duty 48" half round High Stand Bar Tables $ 11.00 $ 10.00 $ 12.00 $ 12.00 $ 6.00 $ 10.00 Stage and Dance Floor Options Dance Floor 12x12 Stage Sections 4'x8' $ 175.00 $ 40.00 Deck and Patio Options Deck Chairs Deck Adirondack Chairs Padded Deck Chairs Deck Tables Patio Heaters (Includes 1 bottle of Propane) Bar B Que Grill with propane $ 3.00 $ 4.00 $ 3.00 $ 7.00 $ 75.00 $ 75.00 Audio Visual Equipment Basic PA System 10' Screen Integrated Sound System with Tower Speakers $ 25.00 $ 25.00 $ 100.00 Set up, take down and cleaning services Set Up Fee (2 Hour Minimum) Take Down Fee (2 Hour Minimum) Prearranged Cleaning Fee per hour (2 Hour Minimum) $ 60.00 $ 60.00 $ 60.00 No Charge No Charge Total Rental Fee Client's Initials Page 2 0f 9 Private Function Rental Rates Main Banquet Room and & Outdoor Deck The Fox Hollow Chalet is conveniently situated in South Anchorage at the Fox Hollow Golf Course. The Chalet features dramatic views of the Chugach Mountain Range from its expansive deck. The main banquet room has 3,100 square feet of seating with 25 foot high cathedral ceiling which are centered around a grand fireplace. The room has seating capacity for 120 guests in addition to a full length bar that can accommodate 30 guests. The 2,000 square foot outside deck can accommodate another 80 guests and makes a perfect outdoor/indoor transition for those events which choose to take advantage of this option. The facility has variety of rental options which allow the use to tailor the facility to the needs of the user. The Chalet does not provide catering for events, however, we do have several catering recommendations upon request. Rental Times All rental times are from 9:00AM (day of rental listed) to 1:00AM (following morning), unless other arrangements are made and approved. All cleaning and private party attendees must be completed and out of the building by 1:00AM. On Sunday’s rental time begins at 2:00 P.M. until 1:00 A.M the following morning. Down Payment Due to the nature of the banquet business and the lead time needed to secure reservations a $500.00 non‐refundable down payment is required to hold a date. This down payment is non‐refundable even in the event of the Client’s cancellation. No dates will be held until this agreement is executed and the down payment has been made. Security Deposit Within 90 days of the reserved date of your event a security deposit of $400.00, is due. The security deposit is for the general security of the rental agreement and applies to all damages which could be incurred by Fox Hollow as a result of the rental which include but are not limited to damage to the facility, cleaning costs, fines, unpaid rental charges or other items. The Security Deposit is not part of the rental fee and is refundable. Fox Hollow Chalet Rental Agreement Clients Initials Balance of Rental The balance of room rental fees shall be paid in full no later than forty five (45) business days prior to the scheduled event. Failure to do so will result in forfeiture of paid to date deposits, and forfeiture of the rights to the room rental. Cleaning and Pick Up The facility will be presented to the Client in a clean and orderly fashion. All surfaces will be wiped or mopped, all trash containers will be empty, the carpets will be vacuumed, and tables and chairs will be orderly stacked in the supply room. The Client is responsible for returning the facility in the same clean and orderly fashion. Upon vacating the facility, the Client is responsible for all costs and damages necessary to return the facility to its original condition. The Fox Hollow Chalet does offer set up, take down, and cleaning services on an hourly fee basis. If those services are desired they can be added to the rental contract on the “Fox Hollow Chalet Rental Rate Sheet” Upon vacating the premises an inspection will be performed to ensure the facility is left in the identical condition as when it was received. The inspection will include the bathrooms, the bar area, the storage room, the banquet room and the parking area. The inspection will ascertain that the bathrooms have been cleaned, the floors have been mopped, the carpet has been vacuumed, the windows and walls are clean, the trashed has been emptied, bagged and placed in the facility dumpster, and there is no damage to the premises. Any damages including additional cleaning, repair or work as a result of the inspection will be performed by Fox Hollow and deducted from the Security Deposit. Damages are not limited to the balance of the security deposit. If these damages exceed the security deposit the Client will be responsible for all such additional costs and will be invoiced. The inspection and an accounting of the security deposit and any refund will be mailed to the Client by the 15th of the month following the rental. Form of Payment Payments can be made by credit card, cash or check. However, if payment is made by check the agreement does not take effect until the check clears the bank. All payments are made at the Follow Hollow Pro shop. You are welcome to phone in credit card payments to 345‐4600. Fox Hollow Chalet Rental Agreement Clients Initials Page 4 of 9 Early or Late Access Early and/or late access to the rental space shall be at the discretion of the management of Fox Hollow Chalet. If the facility rental schedule allows the fee for early access will be $150 per hour with a three hour minimum. Orderly conduct and compliance with law All parties will be concluded, decorations and debris removed and the premises cleaned by 1:00 a.m. It is the sole responsibility of the Patron to conduct his/her function in an orderly manner with respect for the facility. No illegal activities are allowed within the building, parking lot, golf course, and/or surround properties. This includes, but is not limited to underage drinking, illegal and/or prescription drugs, etc. If such behavior is noted, the event shall be closed immediately and the Client forfeits their entire deposit, plus additional damages. Furnishing Fox Hollow offers some basic furnishings at no cost with the facility. These include • 6 ea 5’ round tables, • 6 ea 2ft. by 6 ft. tables • 80 Black stacking chairs. No other items are included without costs. Upgraded Furnishing and other Upgrades Fox Hollow offers a number of other items for rent which are listed on the Fox Hollow Chalet Rental Rate Sheet. Storage Room The Fox Hollow Chalet Storage Room contains furnishings and other items which are for the Client’s use only as expressly stated in this agreement. All items not expressly authorized shall not be used. If Client uses items not expressly authorized the Client shall be responsible for the stated rental rate plus $75 penalty for such unauthorized use. Fox Hollow Chalet Rental Agreement Clients Initials No Pets on Premises No pets of any kind. No dogs, cats, birds, reptiles, farm or other wild or domesticated animals are permitted in the building at any time before, during or after the function. Indemnity To the fullest extend provided by the law the Client shall indemnify and hold harmless Fox Hollow Golf Course, LLC and its, owners, staff, agents, guests, officers and directors from all claims arising from or in connection with (i) the conduct or management of the premises or any condition created in or about the premises;(ii) any act, omission or negligence of the Client or any Client’s staff, guests, invitees, contractors, or volunteers; (iii) any accident, injury or damage whatsoever occurring in or at the premises. The Rentor hereby expressly indemnifies Fox Hollow Golf Course, LLC, its agents, servants, and employees, unless such act constitutes gross negligence or intentional misconduct. Modifications to the facility Any modification to the exterior of the property (i.e.; tents, awnings, signs, etc.,) shall be demonstrated in writing to the management staff of Fox Hollow Chalet for approval prior to the erection of said structures. No pins, staples, nails, screws or tape may be used on any of the indoor wooden columns or walls for any reason. No ironing of table clothes or other items or heat implement applications shall be conducted on the floor of the Chalet. Such activities leave melted carpet marks. All existing melt marks have been shown to the client and a charge for carpet repair shall be assessed for any new damage. At any weddings or parties, the Client is responsible for the entire cleanup cost from any cake battles or cake thrown on the walls. No edible ‘candy confetti’ allowed on the floor, this will incur automatic full cleaning charge. Paper or plastic confetti is OK to use No open flames or candles of any kind allowed inside of the facility or on the deck. (This does not include LED candles which do not present a fire hazard.) Catering Selection of a caterer is the responsibility of the Patron. A separate contract must be negotiated with the caterer if one is used. The patron may supply their own food. Fox Hollow Golf Course, LLC has numerous caterers that we work with and we will be happy to recommend a caterer, but the Patron is solely responsible for their selection and food. Fox Hollow Chalet Rental Agreement Clients Initials Food and Beverages
Appears in 2 contracts
Samples: Rental Agreement, Rental Agreement
Table Options. Heavy Duty Banquet Tables 8' Sections Heavy Duty Banquet Tables 6' Sections Heavy Duty 60" Round Tables Heavy Serpentine Tables Heavy Duty 48" half round High Stand Bar Tables $ 11.00 $ 10.00 $ 12.00 $ 12.00 $ 6.00 $ 10.00 Stage and Dance Floor Options Dance Floor 12x12 Stage Sections 4'x8' $ 175.00 $ 40.00 Deck and Patio Options Deck Chairs Deck Adirondack Chairs Padded Deck Chairs Deck Tables Patio Heaters (Includes 1 bottle of Propane) Bar B Que Grill with propane $ 3.00 $ 4.00 $ 3.00 $ 7.00 $ 75.00 $ 75.00 Audio Visual Equipment Basic PA System 10' Screen Integrated Sound System with Tower Speakers $ 25.00 $ 25.00 $ 100.00 Set up, take down and cleaning services Set Up Fee (2 Hour Minimum) Take Down Fee (2 Hour Minimum) Prearranged Cleaning Fee per hour (2 Hour Minimum) $ 60.00 $ 60.00 $ 60.00 No Charge No Charge Total Rental Fee Client's Initials Page 2 0f 9 Private Function Rental Rates Main Banquet Room and & Outdoor Deck The Fox Hollow Chalet is conveniently situated in South Anchorage at the Fox Hollow Golf Course. The Chalet features dramatic views of the Chugach Mountain Range from its expansive deck. The main banquet room has 3,100 square feet of seating with 25 foot high cathedral ceiling which are centered around a grand fireplace. The room has seating capacity for 120 guests in addition to a full length bar that can accommodate 30 guests. The 2,000 square foot outside deck can accommodate another 80 guests and makes a perfect outdoor/indoor transition for those events which choose to take advantage of this option. The facility has variety of rental options which allow the use to tailor the facility to the needs of the user. The Chalet does not provide catering for events, however, we do have several catering recommendations upon request. Rental Times All rental times are from 9:00AM (day of rental listed) to 1:00AM (following morning), unless other arrangements are made and approved. All cleaning and private party attendees must be completed and out of the building by 1:00AM. On Sunday’s rental time begins at 2:00 P.M. until 1:00 A.M the following morning. Down Payment Due to the nature of the banquet business and the lead time needed to secure reservations a $500.00 non‐refundable down payment is required to hold a date. This down payment is non‐refundable even in the event of the Client’s cancellation. No dates will be held until this agreement is executed and the down payment has been made. Security Deposit Within 90 days of the reserved date of your event a security deposit of $400.00, is due. The security deposit is for the general security of the rental agreement and applies to all damages which could be incurred by Fox Hollow as a result of the rental which include but are not limited to damage to the facility, cleaning costs, fines, unpaid rental charges or other items. The Security Deposit is not part of the rental fee and is refundable. Fox Hollow Chalet Rental Agreement Clients Initials Balance of Rental The balance of room rental fees shall be paid in full no later than forty five (45) business days prior to the scheduled event. Failure to do so will result in forfeiture of paid to date deposits, and forfeiture of the rights to the room rental. Cleaning and Pick Up The facility will be presented to the Client in a clean and orderly fashion. All surfaces will be wiped or mopped, all trash containers will be empty, the carpets will be vacuumed, and tables and chairs will be orderly stacked in the supply room. The Client is responsible for returning the facility in the same clean and orderly fashion. Upon vacating the facility, the Client is responsible for all costs and damages necessary to return the facility to its original condition. The Fox Hollow Chalet does offer set up, take down, and cleaning services on an hourly fee basis. If those services are desired they can be added to the rental contract on the “Fox Hollow Chalet Rental Rate Sheet” Upon vacating the premises an inspection will be performed to ensure the facility is left in the identical condition as when it was received. The inspection will include the bathrooms, the bar area, the storage room, the banquet room and the parking area. The inspection will ascertain that the bathrooms have been cleaned, the floors have been mopped, the carpet has been vacuumed, the windows and walls are clean, the trashed has been emptied, bagged and placed in the facility dumpster, and there is no damage to the premises. Any damages including additional cleaning, repair or work as a result of the inspection will be performed by Fox Hollow and deducted from the Security Deposit. Damages are not limited to the balance of the security deposit. If these damages exceed the security deposit the Client will be responsible for all such additional costs and will be invoiced. The inspection and an accounting of the security deposit and any refund will be mailed to the Client by the 15th of the month following the rental. Form of Payment Payments can be made by credit card, cash or check. However, if payment is made by check the agreement does not take effect until the check clears the bank. All payments are made at the Follow Hollow Pro shop. You are welcome to phone in credit card payments to 345‐4600. Fox Hollow Chalet Rental Agreement Clients Initials Page 4 of 9 Early or Late Access Early and/or late access to the rental space shall be at the discretion of the management of Fox Hollow Chalet. If the facility rental schedule allows the fee for early access will be $150 per hour with a three hour minimum. Orderly conduct and compliance with law All parties will be concluded, decorations and debris removed and the premises cleaned by 1:00 a.m. It is the sole responsibility of the Patron to conduct his/her function in an orderly manner with respect for the facility. No illegal activities are allowed within the building, parking lot, golf course, and/or surround properties. This includes, but is not limited to underage drinking, illegal and/or prescription drugs, etc. If such behavior is noted, the event shall be closed immediately and the Client forfeits their entire deposit, plus additional damages. Furnishing Fox Hollow offers some basic furnishings at no cost with the facility. These include • 6 ea 5’ round tables, • 6 ea 2ft. by 6 ft. tables • 80 Black stacking Padded Blue Banquet chairs. No other items are included without costs. Upgraded Furnishing and other Upgrades Fox Hollow offers a number of other items for rent which are listed on the Fox Hollow Chalet Rental Rate Sheet. Storage Room The Fox Hollow Chalet Storage Room contains furnishings and other items which are for the Client’s use only as expressly stated in this agreement. All items not expressly authorized shall not be used. If Client uses items not expressly authorized the Client shall be responsible for the stated rental rate plus $75 penalty for such unauthorized use. Fox Hollow Chalet Rental Agreement Clients Initials No Pets on Premises No pets of any kind. No dogs, cats, birds, reptiles, farm or other wild or domesticated animals are permitted in the building at any time before, during or after the function. Indemnity To the fullest extend provided by the law the Client shall indemnify and hold harmless Fox Hollow Golf Course, LLC and its, owners, staff, agents, guests, officers and directors from all claims arising from or in connection with (i) the conduct or management of the premises or any condition created in or about the premises;(ii) any act, omission or negligence of the Client or any Client’s staff, guests, invitees, contractors, or volunteers; (iii) any accident, injury or damage whatsoever occurring in or at the premises. The Rentor hereby expressly indemnifies Fox Hollow Golf Course, LLC, its agents, servants, and employees, unless such act constitutes gross negligence or intentional misconduct. Modifications to the facility Any modification to the exterior of the property (i.e.; tents, awnings, signs, etc.,) shall be demonstrated in writing to the management staff of Fox Hollow Chalet for approval prior to the erection of said structures. No pins, staples, nails, screws or tape may be used on any of the indoor wooden columns or walls for any reason. No ironing of table clothes or other items or heat implement applications shall be conducted on the floor of the Chalet. Such activities leave melted carpet marks. All existing melt marks have been shown to the client and a charge for carpet repair shall be assessed for any new damage. At any weddings or parties, the Client is responsible for the entire cleanup cost from any cake battles or cake thrown on the walls. No edible ‘candy confetti’ allowed on the floor, this will incur automatic full cleaning charge. Paper or plastic confetti is OK to use No open flames or candles of any kind allowed inside of the facility or on the deck. (This does not include LED candles which do not present a fire hazard.) Catering Selection of a caterer is the responsibility of the Patron. A separate contract must be negotiated with the caterer if one is used. The patron may supply their own food. Fox Hollow Golf Course, LLC has numerous caterers that we work with and we will be happy to recommend a caterer, but the Patron is solely responsible for their selection and food. Fox Hollow Chalet Rental Agreement Clients Initials Food and Beverages
Appears in 1 contract
Samples: Rental Agreement
Table Options. Heavy Duty Banquet Tables 8' Sections Heavy Duty Banquet Tables 6' Sections Heavy Duty 60" Round Tables Heavy Serpentine Tables Heavy Duty 48" half round High Stand Bar Tables $ 11.00 $ 10.00 $ 12.00 $ 12.00 $ 6.00 $ 10.00 Stage and Dance Floor Options Dance Floor 12x12 Stage Sections 4'x8' $ 175.00 $ 40.00 Deck and Patio Options Deck Chairs Deck Adirondack Chairs Padded Deck Chairs Deck Tables Patio Heaters (Includes 1 bottle of Propane) Bar B Que Grill with propane $ 3.00 $ 4.00 $ 3.00 $ 7.00 $ 75.00 $ 75.00 Audio Visual Equipment Basic PA System 10' Screen Integrated Sound System with Tower Speakers $ 50.00 $ 25.00 $ 25.00 $ 100.00 Set up, take down and cleaning services Set Up Fee (2 Hour Minimum) Take Down Fee (2 Hour Minimum) Prearranged Cleaning Fee per hour (2 Hour Minimum) $ 60.00 $ 60.00 $ 60.00 No Charge No Charge Total Rental Fee Client's Initials Page 2 0f 9 Private Function Rental Rates Main Banquet Room and & Outdoor Deck The Fox Hollow Chalet is conveniently situated in South Anchorage at the Fox Hollow Golf Course. The Chalet features dramatic views of the Chugach Mountain Range from its expansive deck. The main banquet room has 3,100 square feet of seating with 25 foot high cathedral ceiling which are centered around a grand fireplaceceiling. The room has seating capacity for 120 guests in addition to a full length bar that can accommodate 30 guests. The 2,000 square foot outside deck can accommodate another 80 guests and makes a perfect outdoor/indoor transition for those events which choose to take advantage of this option. The facility has variety of rental options which allow the use to tailor the facility to the needs of the user. The Chalet does not provide catering for events, however, we do have several catering recommendations upon request. Rental Times All rental times are from 9:00AM (day of rental listed) to 1:00AM (following morning), unless other arrangements are made and approved. All cleaning and private party attendees must be completed and out of the building by 1:00AM. On Sunday’s rental time begins at 2:00 P.M. until 1:00 A.M the following morning. Down Payment Due to the nature of the banquet business and the lead time needed to secure reservations a $500.00 non‐refundable down payment is required to hold a date. This down payment is non‐refundable even in the event of the Client’s cancellation. No dates will be held until this agreement is executed and the down payment has been made. Security Deposit Within 90 days of the reserved date of your event a security deposit of $400.00, is due. The security deposit is for the general security of the rental agreement and applies to all damages which could be incurred by Fox Hollow as a result of the rental which include but are not limited to damage to the facility, cleaning costs, fines, unpaid rental charges or other items. The Security Deposit is not part of the rental fee and is refundable. Fox Hollow Chalet Rental Agreement Clients Initials Balance of Rental The balance of room rental fees shall be paid in full no later than forty five (45) business days prior to the scheduled event. Failure to do so will result in forfeiture of paid to date deposits, and forfeiture of the rights to the room rental. Cleaning and Pick Up The facility will be presented to the Client in a clean and orderly fashion. All surfaces will be wiped or mopped, all trash containers will be empty, the carpets will be vacuumed, and tables and chairs will be orderly stacked in the supply room. The Client is responsible for returning the facility in the same clean and orderly fashion. Upon vacating the facility, the Client is responsible for all costs and damages necessary to return the facility to its original condition. Fox Hollow Chalet is a non‐smoking facility. Smoking in the facility will result in cleaning fees to remove any residual smoke smells or fumes. The Fox Hollow Chalet does offer set up, take down, and cleaning services on an hourly fee basis. If those services are desired they can be added to the rental contract on the “Fox Hollow Chalet Rental Rate Sheet” Upon vacating the premises an inspection will be performed to ensure the facility is left in the identical condition as when it was received. The inspection will include the bathrooms, the bar area, the storage room, the banquet room and the parking area. The inspection will ascertain that the bathrooms have been cleaned, the floors have been mopped, the carpet has been vacuumed, the windows and walls are clean, the trashed has been emptied, bagged and placed in the facility dumpster, and there is no damage to the premises. Any damages including additional cleaning, repair or work as a result of the inspection will be performed by Fox Hollow and deducted from the Security Deposit. Damages are not limited to the balance of the security deposit. If these damages exceed the security deposit the Client will be responsible for all such additional costs and will be invoiced. The inspection and an accounting of the security deposit and any refund will be mailed to the Client by the 15th of the month following the rental. Form of Payment Payments can be made by credit card, cash or check. However, if payment is made by check the agreement does not take effect until the check clears the bank. All payments are made at the Follow Hollow Pro shop. You are welcome to phone in credit card payments to 345‐4600. Fox Hollow Chalet Rental Agreement Clients Initials Page 4 of 9 Early or Late Access Early and/or late access to the rental space shall be at the discretion of the management of Fox Hollow Chalet. If the facility rental schedule allows the fee for early access will be $150 per hour with a three hour minimum. Orderly conduct and compliance with law All parties events will be concluded, decorations and debris removed and the premises cleaned by 1:00 a.m. a.m unless expressly stated otherwise in this rental contract. It is the sole responsibility of the Patron Client to conduct his/her function in an orderly manner with respect for the facility. No illegal activities are allowed within the building, parking lot, golf course, and/or surround properties. This includes, but is not limited to underage drinking, illegal and/or prescription drugs, etc. If such behavior is noted, the event shall be closed immediately and the Client forfeits their entire deposit, plus additional damages. Furnishing Fox Hollow offers some basic furnishings at no cost with the facility. These include • 6 ea 5’ round tables, • 6 4 ea 2ft. by 6 ft. tables • 80 Black stacking Padded Blue Banquet chairs. No other items are included without costs. Upgraded Furnishing and other Upgrades Fox Hollow offers a number of other items for rent which are listed on the Fox Hollow Chalet Rental Rate Sheet. Storage Room The Fox Hollow Chalet Storage Room contains furnishings and other items which are for the Client’s use only as expressly stated in this agreement. All items not expressly authorized shall not be used. If Client uses items not expressly authorized the Client shall be responsible for the stated rental rate plus $75 penalty for such unauthorized use. Fox Hollow Chalet Rental Agreement Clients Initials No Pets on Premises No pets of any kind. No dogs, cats, birds, reptiles, farm or other wild or domesticated animals are permitted in the building at any time before, during or after the function. Indemnity To the fullest extend provided by the law the Client shall indemnify and hold harmless Fox Hollow Golf Course, LLC and its, owners, staff, agents, guests, officers and directors from all claims arising from or in connection with (i) the conduct or management of the premises or any condition created in or about the premises;(ii) any act, omission or negligence of the Client or any Client’s staff, guests, invitees, contractors, or volunteers; (iii) any accident, injury or damage whatsoever occurring in or at the premises. The Rentor hereby expressly indemnifies Fox Hollow Golf Course, LLC, its agents, servants, and employees, unless such act constitutes gross negligence or intentional misconduct. Modifications to the facility Any modification to the exterior of the property (i.e.; tents, awnings, signs, etc.,) shall be demonstrated in writing to the management staff of Fox Hollow Chalet for approval prior to the erection of said structures. No pins, staples, nails, screws or tape may be used on any of the indoor wooden columns or walls for any reason. No ironing of table clothes or other items or heat implement applications shall be conducted on the floor of the Chalet. Such activities leave melted carpet marks. All existing melt marks have been shown to the client and a charge for carpet repair shall be assessed for any new damage. At any weddings or parties, the Client is responsible for the entire cleanup cost from any cake battles or cake thrown on the walls. No edible ‘candy confetti’ allowed on the floor, this will incur automatic full cleaning charge. Paper or plastic confetti is OK to use No open flames or candles of any kind allowed inside of the facility or on the deck. (This does not include LED candles which do not present a fire hazard.) Catering Selection of a caterer is the responsibility of the PatronClient. A separate contract must be negotiated with the caterer if one is used. The patron client may supply their own food. Fox Hollow Golf Course, LLC has numerous caterers that we work with and we will be happy to recommend a caterer, but the Patron Client is solely responsible for their selection and food. Fox Hollow Chalet Rental Agreement Clients Initials Food and Beverages
Appears in 1 contract
Samples: Rental Agreement
Table Options. Heavy Duty Banquet Tables 8' Sections Heavy Duty Banquet Tables 6' Sections Heavy Duty 60" Round Tables Heavy Serpentine Tables Heavy Duty 48" half round High Stand Bar Tables $ 11.00 $ 10.00 $ 12.00 $ 12.00 $ 6.00 $ 10.00 Stage and Dance Floor Options Dance Floor 12x12 Stage Sections 4'x8' $ 175.00 $ 40.00 Deck and Patio Options Deck Chairs Deck Adirondack Chairs Padded Deck Chairs Deck Tables Patio Heaters (Includes 1 bottle of Propane) Bar B Que Grill with propane $ 3.00 $ 4.00 $ 3.00 $ 7.00 $ 75.00 $ 75.00 Audio Visual Equipment Basic PA System 10' Screen Integrated Sound System with Tower Speakers $ 25.00 $ 25.00 $ 100.00 Set up, take down and cleaning services Set Up Fee (2 Hour Minimum) Take Down Fee (2 Hour Minimum) Prearranged Cleaning Fee per hour (2 Hour Minimum) $ 60.00 $ 60.00 $ 60.00 No Charge No Charge Total Rental Fee Client's Initials Page 2 0f 9 Private Function Rental Rates Main Banquet Room and & Outdoor Deck The Fox Hollow Chalet is conveniently situated in South Anchorage at the Fox Hollow Golf Course. The Chalet features dramatic views of the Chugach Mountain Range from its expansive deck. The main banquet room has 3,100 square feet of seating with 25 foot high cathedral ceiling which are centered around a grand fireplace. The room has seating capacity for 120 guests in addition to a full length bar that can accommodate 30 guests. The 2,000 square foot outside deck can accommodate another 80 guests and makes a perfect outdoor/indoor transition for those events which choose to take advantage of this option. The facility has variety of rental options which allow the use to tailor the facility to the needs of the user. The Chalet does not provide catering for events, however, we do have several catering recommendations upon request. Rental Times All rental times are from 9:00AM (day of rental listed) to 1:00AM (following morning), unless other arrangements are made and approved. All cleaning and private party attendees must be completed and out of the building by 1:00AM. On Sunday’s rental time begins at 2:00 P.M. until 1:00 A.M the following morning. Down Payment Due to the nature of the banquet business and the lead time needed to secure reservations a $500.00 non‐refundable down payment is required to hold a date. This down payment is non‐refundable even in the event of the Client’s cancellation. No dates will be held until this agreement is executed and the down payment has been made. Security Deposit Within 90 days of the reserved date of your event a security deposit of $400.00, is due. The security deposit is for the general security of the rental agreement and applies to all damages which could be incurred by Fox Hollow as a result of the rental which include but are not limited to damage to the facility, cleaning costs, fines, unpaid rental charges or other items. The Security Deposit is not part of the rental fee and is refundable. Fox Hollow Chalet Rental Agreement Clients Initials Balance of Rental The balance of room rental fees shall be paid in full no later than forty five (45) business days prior to the scheduled event. Failure to do so will result in forfeiture of paid to date deposits, and forfeiture of the rights to the room rental. Cleaning and Pick Up The facility will be presented to the Client in a clean and orderly fashion. All surfaces will be wiped or mopped, all trash containers will be empty, the carpets will be vacuumed, and tables and chairs will be orderly stacked in the supply room. The Client is responsible for returning the facility in the same clean and orderly fashion. Upon vacating the facility, the Client is responsible for all costs and damages necessary to return the facility to its original condition. The Fox Hollow Chalet does offer set up, take down, and cleaning services on an hourly fee basis. If those services are desired they can be added to the rental contract on the “Fox Hollow Chalet Rental Rate Sheet” Upon vacating the premises an inspection will be performed to ensure the facility is left in the identical condition as when it was received. The inspection will include the bathrooms, the bar area, the storage room, the banquet room and the parking area. The inspection will ascertain that the bathrooms have been cleaned, the floors have been mopped, the carpet has been vacuumed, the windows and walls are clean, the trashed has been emptied, bagged and placed in the facility dumpster, and there is no damage to the premises. Any damages including additional cleaning, repair or work as a result of the inspection will be performed by Fox Hollow and deducted from the Security Deposit. Damages are not limited to the balance of the security deposit. If these damages exceed the security deposit the Client will be responsible for all such additional costs and will be invoiced. The inspection and an accounting of the security deposit and any refund will be mailed to the Client by the 15th of the month following the rental. Form of Payment Payments can be made by credit card, cash or check. However, if payment is made by check the agreement does not take effect until the check clears the bank. All payments are made at the Follow Hollow Pro shop. You are welcome to phone in credit card payments to 345‐4600. Fox Hollow Chalet Rental Agreement Clients Initials Page 4 of 9 Early or Late Access Early and/or late access to the rental space shall be at the discretion of the management of Fox Hollow Chalet. If the facility rental schedule allows the fee for early access will be $150 per hour with a three hour minimum. Orderly conduct and compliance with law All parties will be concluded, decorations and debris removed and the premises cleaned by 1:00 a.m. It is the sole responsibility of the Patron to conduct his/her function in an orderly manner with respect for the facility. No illegal activities are allowed within the building, parking lot, golf course, and/or surround properties. This includes, but is not limited to underage drinking, illegal and/or prescription drugs, etc. If such behavior is noted, the event shall be closed immediately and the Client forfeits their entire deposit, plus additional damages. Furnishing Fox Hollow offers some basic furnishings at no cost with the facility. These include • 6 ea 5’ round tables, • 6 ea 2ft. by 6 ft. tables • 80 Black stacking Padded Blue Banquet chairs. No other items are included without costs. Upgraded Furnishing and other Upgrades Fox Hollow offers a number of other items for rent which are listed on the Fox Hollow Chalet Rental Rate Sheet. Storage Room The Fox Hollow Chalet Storage Room contains furnishings and other items which are for the Client’s use only as expressly stated in this agreement. All items not expressly authorized shall not be used. If Client uses items not expressly authorized the Client shall be responsible for the stated rental rate plus $75 penalty for such unauthorized use. Fox Hollow Chalet Rental Agreement Clients Initials No Pets on Premises No pets of any kind. No dogs, cats, birds, reptiles, farm or other wild or domesticated animals are permitted in the building at any time before, during or after the function. Indemnity To the fullest extend provided by the law the Client shall indemnify and hold harmless Fox Hollow Golf Course, LLC and its, owners, staff, agents, guests, officers and directors from all claims arising from or in connection with (i) the conduct or management of the premises or any condition created in or about the premises;(ii) any act, omission or negligence of the Client or any Client’s staff, guests, invitees, contractors, or volunteers; (iii) any accident, injury or damage whatsoever occurring in or at the premises. The Rentor hereby expressly indemnifies Fox Hollow Golf Course, LLC, its agents, servants, and employees, unless such act constitutes gross negligence or intentional misconduct. Modifications to the facility Any modification to the exterior of the property (i.e.; tents, awnings, signs, etc.,) shall be demonstrated in writing to the management staff of Fox Hollow Chalet for approval prior to the erection of said structures. No pins, staples, nails, screws or tape may be used on any of the indoor wooden columns or walls for any reason. No ironing of table clothes or other items or heat implement applications shall be conducted on the floor of the Chalet. Such activities leave melted carpet marks. All existing melt marks have been shown to the client and a charge for carpet repair shall be assessed for any new damage. At any weddings or parties, the Client is responsible for the entire cleanup cost from any cake battles or cake thrown on the walls. No edible ‘candy confetti’ allowed on the floor, this will incur automatic full cleaning charge. Paper or plastic confetti is OK to use No open flames or candles of any kind allowed inside of the facility or on the deck. (This does not include LED candles which do not present a fire hazard.) Catering Selection of a caterer is the responsibility of the Patron. A separate contract must be negotiated with the caterer if one is used. The patron may supply their own food. Fox Hollow Golf Course, LLC has numerous caterers that we work with and we will be happy to recommend a caterer, but the Patron is solely responsible for their selection and food. Fox Hollow Chalet Rental Agreement Clients Initials Food and Beverages
Appears in 1 contract
Samples: Rental Agreement
Table Options. Heavy Duty Banquet Tables 8' Sections Heavy Duty Banquet Tables 6' Sections Heavy Duty 60" Round Tables Heavy Serpentine Tables Heavy Duty 48" half round High Stand Bar Tables $ 11.00 $ 10.00 $ 12.00 $ 12.00 $ 6.00 $ 10.00 Stage and Dance Floor Options Dance Floor 12x12 Stage Sections 4'x8' $ 175.00 $ 40.00 Deck and Patio Options Deck Chairs Deck Adirondack Chairs Padded Deck Chairs Deck Tables Patio Heaters (Includes 1 bottle of Propane) Bar B Que Grill with propane $ 3.00 $ 4.00 $ 3.00 $ 7.00 $ 75.00 $ 75.00 Audio Visual Equipment Basic PA System 10' Screen Integrated Sound System with Tower Speakers $ 25.00 $ 25.00 $ 100.00 Set up, take down and cleaning services Set Up Fee (2 Hour Minimum) Take Down Fee (2 Hour Minimum) Prearranged Cleaning Fee per hour (2 Hour Minimum) $ 60.00 $ 60.00 $ 60.00 No Charge No Charge Total Rental Fee Client's Initials Page 2 0f 9 Private Function Rental Rates Main Banquet Room and & Outdoor Deck The Fox Hollow Chalet is conveniently situated in South Anchorage at the Fox Hollow Golf Course. The Chalet features dramatic views of the Chugach Mountain Range from its expansive deck. The main banquet room has 3,100 square feet of seating with 25 foot high cathedral ceiling which are centered around a grand fireplace. The room has seating capacity for 120 guests in addition to a full length bar that can accommodate 30 guests. The 2,000 square foot outside deck can accommodate another 80 guests and makes a perfect outdoor/indoor transition for those events which choose to take advantage of this option. The facility has variety of rental options which allow the use to tailor the facility to the needs of the user. The Chalet does not provide catering for events, however, we do have several catering recommendations upon request. Rental Times All rental times are from 9:00AM (day of rental listed) to 1:00AM (following morning), unless other arrangements are made and approved. All cleaning and private party attendees must be completed and out of the building by 1:00AM. On Sunday’s rental time begins at 2:00 P.M. until 1:00 A.M the following morning. Down Payment Due to the nature of the banquet business and the lead time needed to secure reservations a $500.00 non‐refundable down payment is required to hold a date. This down payment is non‐refundable even in the event of the Client’s cancellation. No dates will be held until this agreement is executed and the down payment has been made. Security Deposit Within 90 days of the reserved date of your event a security deposit of $400.00, is due. The security deposit is for the general security of the rental agreement and applies to all damages which could be incurred by Fox Hollow as a result of the rental which include but are not limited to damage to the facility, cleaning costs, fines, unpaid rental charges or other items. The Security Deposit is not part of the rental fee and is refundable. Fox Hollow Chalet Rental Agreement Clients Initials Balance of Rental The balance of room rental fees shall be paid in full no later than forty five (45) business days prior to the scheduled event. Failure to do so will result in forfeiture of paid to date deposits, and forfeiture of the rights to the room rental. Cleaning and Pick Up The facility will be presented to the Client in a clean and orderly fashion. All surfaces will be wiped or mopped, all trash containers will be empty, the carpets will be vacuumed, and tables and chairs will be orderly stacked in the supply room. The Client is responsible for returning the facility in the same clean and orderly fashion. Upon vacating the facility, the Client is responsible for all costs and damages necessary to return the facility to its original condition. The Fox Hollow Chalet does offer set up, take down, and cleaning services on an hourly fee basis. If those services are desired they can be added to the rental contract on the “Fox Hollow Chalet Rental Rate Sheet” Upon vacating the premises an inspection will be performed to ensure the facility is left in the identical condition as when it was received. The inspection will include the bathrooms, the bar area, the storage room, the banquet room and the parking area. The inspection will ascertain that the bathrooms have been cleaned, the floors have been mopped, the carpet has been vacuumed, the windows and walls are clean, the trashed has been emptied, bagged and placed in the facility dumpster, and there is no damage to the premises. Any damages including additional cleaning, repair or work as a result of the inspection will be performed by Fox Hollow and deducted from the Security Deposit. Damages are not limited to the balance of the security deposit. If these damages exceed the security deposit the Client will be responsible for all such additional costs and will be invoiced. The inspection and an accounting of the security deposit and any refund will be mailed to the Client by the 15th of the month following the rental. Form of Payment Payments can be made by credit card, cash or check. However, if payment is made by check the agreement does not take effect until the check clears the bank. All payments are made at the Follow Hollow Pro shop. You are welcome to phone in credit card payments to 345‐4600. Fox Hollow Chalet Rental Agreement Clients Initials Page 4 of 9 Early or Late Access Early and/or late access to the rental space shall be at the discretion of the management of Fox Hollow Chalet. If the facility rental schedule allows the fee for early access will be $150 per hour with a three hour minimum. Orderly conduct and compliance with law All parties will be concluded, decorations and debris removed and the premises cleaned by 1:00 a.m. It is the sole responsibility of the Patron to conduct his/her function in an orderly manner with respect for the facility. No illegal activities are allowed within the building, parking lot, golf course, and/or surround properties. This includes, but is not limited to underage drinking, illegal and/or prescription drugs, etc. If such behavior is noted, the event shall be closed immediately and the Client forfeits their entire deposit, plus additional damages. Furnishing Fox Hollow offers some basic furnishings at no cost with the facility. These include • 6 ea 5’ round tables, • 6 ea 2ft. by 6 ft. tables • 80 Black stacking Padded Blue Banquet chairs. No other items are included without costs. Upgraded Furnishing and other Upgrades Fox Hollow offers a number of other items for rent which are listed on the Fox Hollow Chalet Rental Rate Sheet. Storage Room The Fox Hollow Chalet Storage Room contains furnishings and other items which are for the Client’s use only as expressly stated in this agreement. All items not expressly authorized shall not be used. If Client uses items not expressly authorized the Client shall be responsible for the stated rental rate plus $75 penalty for such unauthorized use. Fox Hollow Chalet Rental Agreement Clients Initials No Pets on Premises No pets of any kind. No dogs, cats, birds, reptiles, farm or other wild or domesticated animals are permitted in the building at any time before, during or after the function. Indemnity To the fullest extend provided by the law the Client shall indemnify and hold harmless Fox Hollow Golf Course, LLC and its, owners, staff, agents, guests, officers and directors from all claims arising from or in connection with (i) the conduct or management of the premises or any condition created in or about the premises;(ii) any act, omission or negligence of the Client or any Client’s staff, guests, invitees, contractors, or volunteers; (iii) any accident, injury or damage whatsoever occurring in or at the premises. The Rentor hereby expressly indemnifies Fox Hollow Golf Course, LLC, its agents, servants, and employees, unless such act constitutes gross negligence or intentional misconduct. Modifications to the facility Any modification to the exterior of the property (i.e.; tents, awnings, signs, etc.,) shall be demonstrated in writing to the management staff of Fox Hollow Chalet for approval prior to the erection of said structures. No pins, staples, nails, screws or tape may be used on any of the indoor wooden columns or walls for any reason. No ironing of table clothes or other items or heat implement applications shall be conducted on the floor of the Chalet. Such activities leave melted carpet marks. All existing melt marks have been shown to the client and a charge for carpet repair shall be assessed for any new damage. At any weddings or parties, the Client is responsible for the entire cleanup cost from any cake battles or cake thrown on the walls. No edible ‘candy confetti’ allowed on the floor, this will incur automatic full cleaning charge. Paper or plastic confetti is OK to use No open flames or candles of any kind allowed inside of the facility or on the deck. (This does not include LED candles which do not present a fire hazard.) Catering Selection of a caterer is the responsibility of the Patron. A separate contract must be negotiated with the caterer if one is used. The patron may supply their own food. Fox Hollow Golf Course, LLC has numerous caterers that we work with and we will be happy to recommend a caterer, but the Patron is solely responsible for their selection and food. Fox Hollow Chalet Rental Agreement Clients Initials Food and Beverages
Appears in 1 contract
Samples: Rental Agreement
Table Options. Heavy Duty Banquet Tables 8' Sections Heavy Duty Banquet Tables 6' Sections Heavy Duty 60" Round Tables Heavy Serpentine Tables Heavy Duty 48" half round High Stand Bar Tables $ 11.00 $ 10.00 $ 12.00 $ 12.00 $ 6.00 $ 10.00 Stage and Dance Floor Options Dance Floor 12x12 Stage Sections 4'x8' $ 175.00 $ 40.00 Deck and Patio Options Deck Chairs Deck Adirondack Chairs Padded Deck Chairs Deck Tables Patio Heaters (Includes 1 bottle of Propane) Bar B Que Grill with propane $ 3.00 $ 4.00 $ 3.00 $ 7.00 $ 75.00 $ 75.00 Audio Visual Equipment Basic PA System 10' Screen Integrated Sound System with Tower Speakers $ 50.00 $ 25.00 $ 25.00 $ 100.00 Set up, take down and cleaning services Set Up Fee (2 Hour Minimum) Take Down Fee (2 Hour Minimum) Prearranged Cleaning Fee per hour (2 Hour Minimum) $ 60.00 $ 60.00 $ 60.00 No Charge No Charge Total Rental Fee Client's Initials Page 2 0f 9 Private Function Rental Rates Main Banquet Room and & Outdoor Deck The Fox Hollow Chalet is conveniently situated in South Anchorage at the Fox Hollow Golf Course. The Chalet features dramatic views of the Chugach Mountain Range from its expansive deck. The main banquet room has 3,100 square feet of seating with 25 foot high cathedral ceiling which are centered around a grand fireplaceceiling. The room has seating capacity for 120 guests in addition to a full length bar that can accommodate 30 guests. The 2,000 square foot outside deck can accommodate another 80 guests and makes a perfect outdoor/indoor transition for those events which choose to take advantage of this option. The facility has variety of rental options which allow the use to tailor the facility to the needs of the user. The Chalet does not provide catering for events, however, we do have several catering recommendations upon request. Rental Times All rental times are from 9:00AM (day of rental listed) to 1:00AM (following morning), unless other arrangements are made and approved. All cleaning and private party attendees must be completed and out of the building by 1:00AM. On Sunday’s rental time begins at 2:00 P.M. until 1:00 A.M the following morning. Down Payment Due to the nature of the banquet business and the lead time needed to secure reservations a $500.00 non‐refundable down payment is required to hold a date. This down payment is non‐refundable even in the event of the Client’s cancellation. No dates will be held until this agreement is executed and the down payment has been made. Security Deposit Within 90 days of the reserved date of your event a security deposit of $400.00, is due. The security deposit is for the general security of the rental agreement and applies to all damages which could be incurred by Fox Hollow as a result of the rental which include but are not limited to damage to the facility, cleaning costs, fines, unpaid rental charges or other items. The Security Deposit is not part of the rental fee and is refundable. Fox Hollow Chalet Rental Agreement Clients Initials Balance of Rental The balance of room rental fees shall be paid in full no later than forty five (45) business days prior to the scheduled event. Failure to do so will result in forfeiture of paid to date deposits, and forfeiture of the rights to the room rental. Cleaning and Pick Up The facility will be presented to the Client in a clean and orderly fashion. All surfaces will be wiped or mopped, all trash containers will be empty, the carpets will be vacuumed, and tables and chairs will be orderly stacked in the supply room. The Client is responsible for returning the facility in the same clean and orderly fashion. Upon vacating the facility, the Client is responsible for all costs and damages necessary to return the facility to its original condition. Fox Hollow Chalet is a non‐smoking facility. Smoking in the facility will result in cleaning fees to remove any residual smoke smells or fumes. The Fox Hollow Chalet does offer set up, take down, and cleaning services on an hourly fee basis. If those services are desired they can be added to the rental contract on the “Fox Hollow Chalet Rental Rate Sheet” Upon vacating the premises an inspection will be performed to ensure the facility is left in the identical condition as when it was received. The inspection will include the bathrooms, the bar area, the storage room, the banquet room and the parking area. The inspection will ascertain that the bathrooms have been cleaned, the floors have been mopped, the carpet has been vacuumed, the windows and walls are clean, the trashed has been emptied, bagged and placed in the facility dumpster, and there is no damage to the premises. Any damages including additional cleaning, repair or work as a result of the inspection will be performed by Fox Hollow and deducted from the Security Deposit. Damages are not limited to the balance of the security deposit. If these damages exceed the security deposit the Client will be responsible for all such additional costs and will be invoiced. The inspection and an accounting of the security deposit and any refund will be mailed to the Client by the 15th of the month following the rental. Form of Payment Payments can be made by credit card, cash or check. However, if payment is made by check the agreement does not take effect until the check clears the bank. All payments are made at the Follow Hollow Pro shop. You are welcome to phone in credit card payments to 345‐4600. Fox Hollow Chalet Rental Agreement Clients Initials Page 4 of 9 Early or Late Access Early and/or late access to the rental space shall be at the discretion of the management of Fox Hollow Chalet. If the facility rental schedule allows the fee for early access will be $150 per hour with a three hour minimum. Orderly conduct and compliance with law All parties events will be concluded, decorations and debris removed and the premises cleaned by 1:00 a.m. a.m unless expressly stated otherwise in this rental contract. It is the sole responsibility of the Patron Client to conduct his/her function in an orderly manner with respect for the facility. No illegal activities are allowed within the building, parking lot, golf course, and/or surround properties. This includes, but is not limited to underage drinking, illegal and/or prescription drugs, etc. If such behavior is noted, the event shall be closed immediately and the Client forfeits their entire deposit, plus additional damages. Furnishing Fox Hollow offers some basic furnishings at no cost with the facility. These include • 6 ea 5’ round tables, • 6 4 ea 2ft. by 6 ft. tables • 80 Black stacking Padded Blue Banquet chairs. No other items are included without costs. Upgraded Furnishing and other Upgrades Fox Hollow offers a number of other items for rent which are listed on the Fox Hollow Chalet Rental Rate Sheet. Storage Room The Fox Hollow Chalet Storage Room contains furnishings and other items which are for the Client’s use only as expressly stated in this agreement. All items not expressly authorized shall not be used. If Client uses items not expressly authorized the Client shall be responsible for the stated rental rate plus $75 penalty for such unauthorized use. Fox Hollow Chalet Rental Agreement Clients Initials No Pets on Premises No pets of any kind. No dogs, cats, birds, reptiles, farm or other wild or domesticated animals are permitted in the building at any time before, during or after the function. Indemnity To the fullest extend provided by the law the Client shall indemnify and hold harmless Fox Hollow Golf Course, LLC and its, owners, staff, agents, guests, officers and directors from all claims arising from or in connection with (i) the conduct or management of the premises or any condition created in or about the premises;(ii) any act, omission or negligence of the Client or any Client’s staff, guests, invitees, contractors, or volunteers; (iii) any accident, injury or damage whatsoever occurring in or at the premises. The Rentor hereby expressly indemnifies Fox Hollow Golf Course, LLC, its agents, servants, and employees, unless such act constitutes gross negligence or intentional misconduct. Modifications to the facility Any modification to the exterior of the property (i.e.; tents, awnings, signs, etc.,) shall be demonstrated in writing to the management staff of Fox Hollow Chalet for approval prior to the erection of said structures. No pins, staples, nails, screws or tape may be used on any of the indoor wooden columns or walls for any reason. No ironing of table clothes or other items or heat implement applications shall be conducted on the floor of the Chalet. Such activities leave melted carpet marks. All existing melt marks have been shown to the client and a charge for carpet repair shall be assessed for any new damage. At any weddings or parties, the Client is responsible for the entire cleanup cost from any cake battles or cake thrown on the walls. No edible ‘candy confetti’ allowed on the floor, this will incur automatic full cleaning charge. Paper or plastic confetti is OK to use No open flames or candles of any kind allowed inside of the facility or on the deck. (This does not include LED candles which do not present a fire hazard.) Catering Selection of a caterer is the responsibility of the PatronClient. A separate contract must be negotiated with the caterer if one is used. The patron client may supply their own food. Fox Hollow Golf Course, LLC has numerous caterers that we work with and we will be happy to recommend a caterer, but the Patron Client is solely responsible for their selection and food. Fox Hollow Chalet Rental Agreement Clients Initials Food and Beverages
Appears in 1 contract
Samples: Rental Agreement
Table Options. Heavy Duty Banquet Tables 8' Sections Heavy Duty Banquet Tables 6' Sections Heavy Duty 60" Round Tables Heavy Serpentine Tables Heavy Duty 48" half round High Stand Bar Tables $ 11.00 $ 10.00 $ 12.00 $ 12.00 $ 6.00 $ 10.00 Stage and Dance Floor Options Dance Floor 12x12 Stage Sections 4'x8' $ 175.00 $ 40.00 Deck and Patio Options Deck Chairs Deck Adirondack Chairs Padded Deck Chairs Deck Tables Patio Heaters (Includes 1 bottle of Propane) Bar B Que Grill with propane $ 3.00 $ 4.00 $ 3.00 $ 7.00 $ 75.00 $ 75.00 Audio Visual Equipment Basic PA System 10' Screen Integrated Sound System with Tower Speakers $ 25.00 $ 25.00 $ 100.00 Set up, take down and cleaning services Set Up Fee (2 Hour Minimum) Take Down Fee (2 Hour Minimum) Prearranged Cleaning Fee per hour (2 Hour Minimum) $ 60.00 $ 60.00 $ 60.00 No Charge No Charge Total Rental Fee Client's Initials Page 2 0f 9 Private Function Rental Rates Main Banquet Room and & Outdoor Deck The Fox Hollow Chalet is conveniently situated in South Anchorage at the Fox Hollow Golf Course. The Chalet features dramatic views of the Chugach Mountain Range from its expansive deck. The main banquet room has 3,100 square feet of seating with 25 foot high cathedral ceiling which are centered around a grand fireplace. The room has seating capacity for 120 guests in addition to a full length bar that can accommodate 30 guests. The 2,000 square foot outside deck can accommodate another 80 guests and makes a perfect outdoor/indoor transition for those events which choose to take advantage of this option. The facility has variety of rental options which allow the use to tailor the facility to the needs of the user. The Chalet does not provide catering for events, however, we do have several catering recommendations upon request. Rental Times All rental times are from 9:00AM (day of rental listed) to 1:00AM (following morning), unless other arrangements are made and approved. All cleaning and private party attendees must be completed and out of the building by 1:00AM. On Sunday’s rental time begins at 2:00 P.M. until 1:00 A.M the following morning. Down Payment Due to the nature of the banquet business and the lead time needed to secure reservations a $500.00 non‐refundable down payment is required to hold a date. This down payment is non‐refundable even in the event of the Client’s cancellation. No dates will be held until this agreement is executed and the down payment has been made. Security Deposit Within 90 days of the reserved date of your event a security deposit of $400.00, is due. The security deposit is for the general security of the rental agreement and applies to all damages which could be incurred by Fox Hollow as a result of the rental which include but are not limited to damage to the facility, cleaning costs, fines, unpaid rental charges or other items. The Security Deposit is not part of the rental fee and is refundable. Fox Hollow Chalet Rental Agreement Clients Initials Balance of Rental The balance of room rental fees shall be paid in full no later than forty five (45) business days prior to the scheduled event. Failure to do so will result in forfeiture of paid to date deposits, and forfeiture of the rights to the room rental. Cleaning and Pick Up The facility will be presented to the Client in a clean and orderly fashion. All surfaces will be wiped or mopped, all trash containers will be empty, the carpets will be vacuumed, and tables and chairs will be orderly stacked in the supply room. The Client is responsible for returning the facility in the same clean and orderly fashion. Upon vacating the facility, the Client is responsible for all costs and damages necessary to return the facility to its original condition. The Fox Hollow Chalet does offer set up, take down, and cleaning services on an hourly fee basis. If those services are desired they can be added to the rental contract on the “Fox Hollow Chalet Rental Rate Sheet” Upon vacating the premises an inspection will be performed to ensure the facility is left in the identical condition as when it was received. The inspection will include the bathrooms, the bar area, the storage room, the banquet room and the parking area. The inspection will ascertain that the bathrooms have been cleaned, the floors have been mopped, the carpet has been vacuumed, the windows and walls are clean, the trashed has been emptied, bagged and placed in the facility dumpster, and there is no damage to the premises. Any damages including additional cleaning, repair or work as a result of the inspection will be performed by Fox Hollow and deducted from the Security Deposit. Damages are not limited to the balance of the security deposit. If these damages exceed the security deposit the Client will be responsible for all such additional costs and will be invoiced. The inspection and an accounting of the security deposit and any refund will be mailed to the Client by the 15th of the month following the rental. Form of Payment Payments can be made by credit card, cash or check. However, if payment is made by check the agreement does not take effect until the check clears the bank. All payments are made at the Follow Hollow Pro shop. You are welcome to phone in credit card payments to 345‐4600. Fox Hollow Chalet Rental Agreement Clients Initials Page 4 of 9 Early or Late Access Early and/or late access to the rental space shall be at the discretion of the management of Fox Hollow Chalet. If the facility rental schedule allows the fee for early access will be $150 per hour with a three hour minimum. Orderly conduct and compliance with law All parties will be concluded, decorations and debris removed and the premises cleaned by 1:00 a.m. It is the sole responsibility of the Patron to conduct his/her function in an orderly manner with respect for the facility. No illegal activities are allowed within the building, parking lot, golf course, and/or surround properties. This includes, but is not limited to underage drinking, illegal and/or prescription drugs, etc. If such behavior is noted, the event shall be closed immediately and the Client forfeits their entire deposit, plus additional damages. Furnishing Fox Hollow offers some basic furnishings at no cost with the facility. These include • 6 ea 5’ round tables, • 6 ea 2ft. by 6 ft. tables • 80 Black stacking Padded Blue Banquet chairs. No other items are included without costs. Upgraded Furnishing and other Upgrades Fox Hollow offers a number of other items for rent which are listed on the Fox Hollow Chalet Rental Rate Sheet. Storage Room The Fox Hollow Chalet Storage Room contains furnishings and other items which are for the Client’s use only as expressly stated in this agreement. All items not expressly authorized shall not be used. If Client uses items not expressly authorized the Client shall be responsible for the stated rental rate plus $75 penalty for such unauthorized use. Fox Hollow Chalet Rental Agreement Clients Initials No Pets on Premises No pets of any kind. No dogs, cats, birds, reptiles, farm or other wild or domesticated animals are permitted in the building at any time before, during or after the function. Indemnity To the fullest extend provided by the law the Client shall indemnify and hold harmless Fox Hollow Golf Course, LLC and its, owners, staff, agents, guests, officers and directors from all claims arising from or in connection with (i) the conduct or management of the premises or any condition created in or about the premises;(ii) any act, omission or negligence of the Client or any Client’s staff, guests, invitees, contractors, or volunteers; (iii) any accident, injury or damage whatsoever occurring in or at the premises. The Rentor hereby expressly indemnifies Fox Hollow Golf Course, LLC, its agents, servants, and employees, unless such act constitutes gross negligence or intentional misconduct. Modifications to the facility Any modification to the exterior of the property (i.e.; tents, awnings, signs, etc.,) shall be demonstrated in writing to the management staff of Fox Hollow Chalet for approval prior to the erection of said structures. No pins, staples, nails, screws or tape may be used on any of the indoor wooden columns or walls for any reason. No ironing of table clothes or other items or heat implement applications shall be conducted on the floor of the Chalet. Such activities leave melted carpet marks. All existing melt marks have been shown to the client and a charge for carpet repair shall be assessed for any new damage. At any weddings or parties, the Client is responsible for the entire cleanup cost from any cake battles or cake thrown on the walls. No edible ‘candy confetti’ allowed on the floor, this will incur automatic full cleaning charge. Paper or plastic confetti is OK to use No open flames or candles of any kind allowed inside of the facility or on the deck. (This does not include LED candles which do not present a fire hazard.) Catering Selection of a caterer is the responsibility of the Patron. A separate contract must be negotiated with the caterer if one is used. The patron may supply their own food. Fox Hollow Golf Course, LLC has numerous caterers that we work with and we will be happy to recommend a caterer, but the Patron is solely responsible for their selection and food. Fox Hollow Chalet Rental Agreement Clients Initials Food and Beverages
Appears in 1 contract
Samples: Rental Agreement
