Common use of Tenure File Format Clause in Contracts

Tenure File Format. A. Tenure files will normally consist of a single three ring binder notebook no more than two (2) inches thick. All publications or creative activities of the candidate need not be submitted as part of the file, but a good representative sample is required. All publications and/or creative activities should be listed in the Vita. In the service category, committee meetings etc. attended could be listed, if the candidate wishes to do so, however, actual meeting announcements should not be included. B. Exceptions taken to the one notebook limit should be explained in the Department Chair's letter of recommendation. C. The emphasis should be on quality and not quantity, and although the aesthetic appearance of the tenure file is not paramount, the file represents the candidate and consequently cannot be ignored by those evaluating the candidate's file. This is expected to be a well-organized document that reflects the quality of the candidate’s work and reflective of the candidate’s contributions. D. The format indicated below shall be utilized in preparation of the candidate's tenure file. In exceptional cases, the candidate, in consultation with the immediate supervisor, may substitute other documentation related to the specific nature of the faculty member’s employment. i. A tenure statement by the candidate: This letter should clearly state the candidate's qualifications for tenure and focus attention on the unique strengths and credentials of the candidate. 1. The candidate should recognize that members of the various committees might not be entirely familiar with the candidate's field. It is to the advantage of the candidate to explain the significance of his/her contributions or accomplishments. A candidate might, for example, comment on the relative importance of an exhibit in a gallery or on the professional reputation of a journal that features her/his work. 2. The candidate should consider addressing concerns from prior tenure reviews in this statement or add an additional section at the end of the document to address problems and concerns from prior reviews or the current year. A Candidate should show improvement in those areas of expressed concern. 3. A new statement must be prepared each year that the candidate is considered for tenure review. Old tenure statements will be removed from the file. ii. List of departmental/unit criteria for tenure, including the date faculty approved the departmental/unit criteria. iii. The initial recommendation and recommendation of each applicable level of review and the candidate’s response, if applicable. 1. The Departmental Tenure Committee recommendation; 2. The Department Chair's recommendation; 3. The College Tenure Committee's recommendation; 4. The College Xxxx’x recommendation; 5. The University Tenure Committee's recommendation; 6. The Xxxxxxx'x recommendation; iv. Statements of responsibilities negotiated between the candidate and the Chair for the years under consideration v. Vita 1. Personal information 2. Education 3. Areas of expertise within a discipline 4. Courses taught: 1) At FHSU 2) Other

Tenure File Format. A. Tenure files submitted via hard copy will normally consist of a single three ring binder notebook no more than two (2) inches thick. Files may also be submitted via electronic portfolio process. All publications or creative activities of the candidate need not be submitted as part of the file, but a good representative sample is required. All publications and/or creative activities should be listed in the Vita. In the service category, committee meetings etc. attended could be listed, if the candidate wishes to do so, however, actual meeting announcements should not be included. B. Exceptions taken to the one notebook limit should be explained in the Department Chair's letter of recommendation. C. The emphasis should be on quality and not quantity, and although the aesthetic appearance of the tenure file is not paramount, the file represents the candidate and consequently cannot be ignored by those evaluating the candidate's file. This is expected to be a well-organized document that reflects the quality of the candidate’s work and reflective of the candidate’s contributions. D. The format indicated below shall be utilized in preparation of the candidate's tenure file. In exceptional cases, the candidate, in consultation with the immediate supervisor, may substitute other documentation related to the specific nature of the faculty member’s employment. i. A tenure statement by the candidate: This letter should clearly state the candidate's qualifications for tenure and focus attention on the unique strengths and credentials of the candidate. 1. The candidate should recognize that members of the various committees might not be entirely familiar with the candidate's field. It is to the advantage of the candidate to explain the significance of his/her contributions or accomplishments. A candidate might, for example, comment on the relative importance of an exhibit in a gallery or on the professional reputation of a journal that features her/his work. 2. The candidate should consider addressing concerns from prior tenure reviews in this statement or add an additional section at the end of the document to address problems and concerns from prior reviews or the current year. A Candidate should show improvement in those areas of expressed concern. 3. A new statement must be prepared each year that the candidate is considered for tenure review. Old tenure statements will be removed from the file. ii. List of departmental/unit criteria for tenure, including the date faculty approved the departmental/unit criteria. iii. The initial recommendation and final recommendation of each applicable level of review and the candidate’s response, if applicable. 1. The Departmental Tenure Committee recommendation; 2. The Department Chair's recommendation; 3. The College Tenure Committee's recommendation; 4. The College Xxxx’x recommendation; 5. The University Tenure Committee's recommendation; 6. The Xxxxxxx'x recommendation; iv. Statements of responsibilities negotiated between the candidate and the Chair for the years under consideration v. Vita 1. Personal information 2. Education 3. Areas of expertise within a discipline 4. Courses taught: 1) At FHSU 2) Other