TRUST DOCUMENTS; PROXY STATEMENTS Clause Samples
The "Trust Documents; Proxy Statements" clause establishes the requirements for providing or making available trust-related documents and proxy statements to relevant parties, such as beneficiaries or trustees. In practice, this clause may specify which documents must be shared, the timing and method of delivery, and any conditions under which access is granted, such as during annual meetings or upon request. Its core function is to ensure transparency and informed decision-making by guaranteeing that stakeholders have access to essential information regarding the trust's administration and governance.
TRUST DOCUMENTS; PROXY STATEMENTS. 3.1. The Trust shall prepare and file with the SEC and any state regulators requiring such filing all shareholder reports, notices, proxy materials (or similar materials such as voting instruction solicitation materials), prospectuses and statements of additional information of the Trust.
3.2. The Trust is responsible for preparing, filing and providing the following “Trust Documents,” as specified in paragraph (b)(1) of Rule 30e-3 and paragraph (j)(1)(iii) of Rule 498A:
(a) Summary Prospectus for each of the Funds;
(b) Statutory Prospectus for each of the Funds;
(c) Statement of Additional Information (“SAI”) for each of the Funds;
(d) Most Recent Annual and Semi-Annual Reports to Shareholders (under Rule 30e-1 under the 1940 Act) for the Funds (together, the “Shareholder Reports” that are referred to in Rule 30e-3 as the “Current” and “Prior” Report to Shareholders).
(e) Complete Fund Holdings From the Shareholder Reports Containing a Summary Schedule of Investments (the “Complete Fund Holdings”); and
(f) Fund Holdings For Most Recent First and Third Fiscal Quarters (and together with the Complete Fund Holdings, the “Fund Holdings”).
3.3. The Trust shall provide the Summary Prospectus and Statutory Prospectus for the Funds to the Company (or its designee) no later than 5 business days prior to May 1 of each year (to facilitate the required website posting) and provide updated versions as necessary, in order to facilitate a continuous offering of the Trust’s securities and the Variable Contracts.
3.4. The Trust shall provide the Shareholder Reports and the Fund Holdings to the Company (or its designee) on a timely basis (to facilitate the required website posting) but no later than 5 business days before the date each time that the Shareholder Reports and Fund Holdings are required to be posted by Rule 30e-3.
3.5. The Trust shall provide the Trust Documents to the Company (or its designee) in an electronic format that is suitable for website posting, and in a format, or formats, that:
(a) are both human-readable and capable of being printed on paper in human- readable format (in accordance with paragraph (b)(3) of Rule 30e-3 and paragraph (h)
TRUST DOCUMENTS; PROXY STATEMENTS a. The Trust shall prepare and file with the SEC and any state regulators requiring such filing all shareholder reports, notices, proxy materials (or similar materials such as voting instruction solicitation materials), prospectuses and statements of additional information of the Trust.
b. The Trust is responsible for preparing, filing and providing the following “Trust Documents,” as specified in paragraph (b)(1) of Rule 30e-3 and paragraph (j)(1)(iii) of Rule 498A:
i. Summary Prospectus for each of the Funds;
ii. Statutory Prospectus for each of the Funds;
iii. Statement of Additional Information (“SAI”) for each of the Funds;
iv. Most Recent Annual and Semi-Annual Reports to Shareholders (under Rule 30e-1 under the 1940 Act) for the Funds (together, the “Shareholder Reports” that are referred to in Rule 30e-3 as the “Current” and “Prior” Report to Shareholders).
TRUST DOCUMENTS; PROXY STATEMENTS. 3.1. The Trust shall prepare and file with the SEC and any state regulators requiring such filing all shareholder reports, notices, proxy materials (or similar materials such as voting instruction solicitation materials), prospectuses (including summary prospectuses), statements of additional information, any other shareholder materials for the Funds, and any supplements or amendments to the foregoing (collectively, the “Trust Documents”), all in accordance with applicable law, rule, or regulation.
3.2. The Trust is responsible for preparing, filing and providing the following “Trust Documents,” as specified in paragraph (j)(1)(iii) of Rule 498A:
(a) Summary Prospectus for each of the Funds;
(b) Statutory Prospectus for each of the Funds;
(c) Statement of Additional Information (“SAI”) for each of the Funds; and
(d) Most recent annual and semi-annual reports to shareholders per Rule 30e-1 under the 1940 Act.
3.3. The Company shall ensure that a Summary Prospectus for the Funds is used, in accordance with paragraph (j)(1)(ii)
TRUST DOCUMENTS; PROXY STATEMENTS. 3.1. The Trust shall prepare and file with the SEC and any state regulators requiring such filing all shareholder reports, notices, proxy materials (or similar materials such as voting instruction solicitation materials), prospectuses and statements of additional information of the Trust.
3.2. The Trust shall provide PDF copies of the Trust’s current prospectuses and statement of additional information in order for the Company once each year (or more frequently if the prospectuses and/or statement of additional information for the Trust are amended during the year) to have the prospectuses for the Contracts and the applicable Trust prospectuses printed together in one document or separately. The Company may elect to print the Trust’s prospectuses and/or its statement of additional information in combination with other investment companies’ prospectuses and statements of additional information.
(a) The Company will deliver or cause to be delivered to each of its Contract owners, at or prior to the time of purchase of any Portfolio shares, a copy of such Portfolio’s prospectus and, upon request, a copy of its statement of additional information. All expenses of preparing, setting in type and printing and distributing Trust prospectuses and statements of additional information shall be the expense of the Trust. The Trust shall bear the cost of typesetting to provide the Trust’s prospectus and/or statement of additional information to the Company in the format in which the Trust is accustomed to formatting prospectuses and statements of additional information, respectively, and the Company shall bear the expense of adjusting or changing the format to conform with any of its prospectuses and/or statements of additional information. In such event, the Trust will reimburse the Company in an amount equal to the product of x and y where x is the number of such prospectuses distributed to owners of the Contracts, and y is the Trust’s per unit cost of printing the Trust’s prospectuses. The same procedures shall be followed with respect to the Trust’s statement of additional information. The Trust shall not pay any costs of typesetting, printing and distributing the Trust’s prospectus and/or statement of additional information to prospective Contract owners.
(b) The Trust, at its expense, shall provide the Company with PDF copies of Annual and Semi-Annual Reports (the “Reports”) for distributing to Contract owners. The Trust, at its expense, shall provide the Contract...