Common use of UN Piggybacking Clause in Contracts

UN Piggybacking. Check: ☐ This Agreement is not open to other UN entities and relevant clause on allowing to share this Agreement with other UN entities for their consideration has been deleted; OR ☐ IOM may authorize other UN entities to claim similar conditions in their own contractual arrangements with the Service Provider. ☐ The Service Fee: Is written correctly both in numbers and in words; Specifies the currency used; and, Corresponds to the budget/price list attached to the Agreement, if any. The total Service Fee is: ☐ Below or up to USD 200,000; OR ☐ Above USD 200,000 and GPSU approval was obtained. Mode of Payment. The Service Fee is to be paid either: ☐ By bank transfer to the specific bank account of the Service Provider as indicated in Agreement. The bank account is not in the name of a third party or an individual, OR ☐ By cheque and the justification why bank transfers are not possible or practical is documented in a Note for File; ☐ By cash which has been approved in writing and in advance by TSY. Advance payment. Check: ☐ There is no advance payment; ☐ The advance payment is not higher than USD 25,000; ☐ The advance payment is higher than USD 25,000, but a bank guarantee in the amount of the advance has been provided by the Service Provider. The bank guarantee follows Form 19.29 in IN 168 Rev 2; ☐ The advance payment is higher than USD 25,000, but approval has been granted by RD for this specific Agreement; OR ☐ This Agreement is made in the context of an L1, L2 or L3 emergency project. The advance payment thresholds have been adhered to and the required authorizations have been obtained, following Article 8 of IN 168, Rev 2. Retention amount. Check: ☐ Minimum of 10% of the total Service Fee is retained until completion and acceptance of all deliverables and/or services. Payment Currency. Check: ☐ The currency used in defining the Service Fee is the same currency as the one in which payment shall be made; OR ☐ The currency used in the provision(s) defining the Service Fee is different from the currency to be paid to the other party, but the UN exchange rate at the date of payment is agreed. Language. The Agreement is concluded in one of the following languages: ☐ IOM official language (English, French or Spanish); OR ☐ Bilingually (both language versions have identical content with at least one language being an official IOM language) and the language clause (i.e., IOM official language prevails in case of discrepancy) has been included. ☐ The Agreement/Amendment is not backdated. The signature date shall always be the actual date of signature. ☐ There are no additional clauses which have not been approved by LEG specifically for the Agreement/Amendment. ☐ All Annexes referred to in the Agreement/Amendment, if any, are attached to the Agreement/Amendment and do not create additional obligations other than those contained in the Agreement itself. ☐ All Annexes are provided either in English, French or Spanish. In case Annexes in another language are attached, translations in one of the official languages are attached, contain a statement that they prevail in case of discrepancy over the version of the Annex in a non-official language and will be signed by the Service Provider. Donor Flow Down Requirements. Check: ☐ There are no specific Donor requirements for this Agreement, the “Special Provisions” clause (Article 21) has been deleted and subsequent enumeration has been corrected; OR ☐ The Agreement is EU funded through PAGODA, Contribution or ECHO Agreement. The duration of this Agreement/Amendment is within the authorized contracting period specified by the EU funding agreement and the Annex for EU funded service agreements has been filled in, referenced in the Annex list and attached to the Agreement; OR ☐ The Agreement is funded by a non-EU donor whose flow down conditions have been added to the “Special Provisions” clause (Article 21) and these are not in violation of other terms of this Agreement

UN Piggybacking. Check: ☐  ☐
This Agreement is not open to other UN entities and relevant clause on allowing to share this Agreement with other UN entities for their consideration has been deleted; OR ☐ ☐
IOM may authorize other UN entities to claim similar conditions in their own contractual arrangements with the Service Provider. ☐ The Service Fee: Is written correctly both in numbers and in words; Specifies the currency used; and, Corresponds to the budget/price list attached to the Agreement, if any. The total Service Fee is: ☐ ☐
Below or up to USD 200,000; OR ☐ ☐
Above USD 200,000 and GPSU approval was obtained. Mode Mode of Payment. The Service Fee is to be paid either: ☐  ☐
By bank transfer to the specific bank account of the Service Provider as indicated in Agreement. The bank account is not in the name of a third party or an individual, OR ☐ ☐
By cheque and the justification why bank transfers are not possible or practical is documented in a Note for File; ☐ ☐
By cash which has been approved in writing and in advance by TSY. Advance Advance payment. Check: ☐  ☐
There is no advance payment; ☐ ☐
The advance payment is not higher than USD 25,000; ☐ ☐
The advance payment is higher than USD 25,000, but a bank guarantee in the amount of the advance has been provided by the Service Provider. The bank guarantee follows Form 19.29 in IN 168 Rev 2; ☐ ☐
The advance payment is higher than USD 25,000, but approval has been granted by RD for this specific Agreement; OR ☐ ☐
This Agreement is made in the context of an L1, L2 or L3 emergency project. The advance payment thresholds have been adhered to and the required authorizations have been obtained, following Article 8 of IN 168, Rev 2. Retention Retention amount. Check: ☐  ☐
Minimum of 10% of the total Service Fee is retained until completion and acceptance of all deliverables and/or services. Payment Payment Currency. Check: ☐  ☐
The currency used in defining the Service Fee is the same currency as the one in which payment shall be made; OR ☐ ☐
The currency used in the provision(s) defining the Service Fee is different from the currency to be paid to the other party, but the UN exchange rate at the date of payment is agreed. LanguageLanguage. The Agreement is concluded in one of the following languages: ☐  ☐
IOM official language (English, French or Spanish); OR ☐ ☐
Bilingually (both language versions have identical content with at least one language being an official IOM language) and the language clause (i.e., IOM official language prevails in case of discrepancy) has been included. ☐ The Agreement/Amendment is not backdated. The signature date shall always be the actual date of signature. ☐ There are no additional clauses which have not been approved by LEG specifically for the Agreement/Amendment. ☐ All Annexes referred to in the Agreement/Amendment, if any, are attached to the Agreement/Amendment and do not create additional obligations other than those contained in the Agreement itself. ☐ All Annexes are provided either in English, French or Spanish. In case Annexes in another language are attached, translations in one of the official languages are attached, contain a statement that they prevail in case of discrepancy over the version of the Annex in a non-official language and will be signed by the Service Provider. Donor Flow Down Requirements. Check: ☐ ☐
There are no specific Donor requirements for this Agreement, the “Special Provisions” clause (Article 21) has been deleted and subsequent enumeration has been corrected; OR ☐ ☐
The Agreement is EU funded through PAGODA, Contribution or ECHO Agreement. The duration of this Agreement/Amendment is within the authorized contracting period specified by the EU funding agreement and the Annex for EU funded service agreements has been filled in, referenced in the Annex list and attached to the Agreement; OR ☐ ☐
The Agreement is funded by a non-EU donor whose flow down conditions have been added to the “Special Provisions” clause (Article 21) and these are not in violation of other terms of this Agreement

UN Piggybacking. Check: A. ☐ This Agreement is not open to other UN entities and relevant clause on allowing to share this Agreement with other UN entities for their consideration has been deleted; OR B. ☐ IOM may authorize other UN entities to claim similar conditions in their own contractual arrangements with the Service Provider. ☐ The Service Fee: o Is written correctly both in numbers and in words; o Specifies the currency used; and, o Corresponds to the budget/price list attached to the Agreement, if any. The total Service Fee is: A. ☐ Below or up to USD 200,000; OR B. ☐ Above USD 200,000 and GPSU approval was obtained. Mode of Payment. The Service Fee is to be paid either: A. ☐ By bank transfer to the specific bank account of the Service Provider as indicated in Agreement. The bank account is not in the name of a third party or an individual, OR B. ☐ By cheque and the justification why a method other than bank transfers are not possible or practical is documented in a Note for File; ☐ By cash transfer which has been approved in writing and in advance by TSY. Advance payment. Check: A. ☐ There is no advance payment; B. ☐ The advance payment is not higher than USD 25,000; C. ☐ The advance payment is higher than USD 25,000, but a bank guarantee in the amount of the advance has been provided by the Service Provider. The bank guarantee follows Form 19.29 in IN 168 Rev 2; D. ☐ The advance payment is higher than USD 25,000, but approval has been granted by RD for this specific Agreement; OR E. ☐ This Agreement is made in the context of an L1, L2 or L3 emergency project. The advance payment thresholds have been adhered to and the required authorizations have been obtained, following Article 8 of IN 168, Rev 2. ☐ Retention amount. Check: ☐ Minimum of 10% of the total Service Fee is retained until completion and acceptance of all deliverables and/or services. Payment Currency. Check: A. ☐ The currency used in defining the Service Fee is the same currency as the one in which payment shall be made; OR B. ☐ The currency used in the provision(s) defining the Service Fee is different from the currency to be paid to the other party, but the UN exchange rate at the date of payment is agreed. Language. The Agreement is concluded in one of the following languages: A. ☐ IOM official language (English, French or Spanish); OR B. ☐ Bilingually (both language versions have identical content with at least one language being an official IOM language) and the language clause (i.e., IOM official language prevails in case of discrepancy) has been included. ☐ The Agreement/Amendment is not backdated. The signature date shall always be the actual date of signature. ☐ There are no additional clauses which have not been approved by LEG specifically for the Agreement/Amendment. ☐ All Annexes referred to in the Agreement/Amendment, if any, are attached to the Agreement/Amendment and do not create additional obligations other than those contained in the Agreement itself. ☐ All Annexes are provided either in English, French or Spanish. In case Annexes in another language are attached, translations in one of the official languages are attached, contain a statement that they prevail in case of discrepancy over the version of the Annex in a non-official language and will be signed by the Service Provider. Donor Flow Down Requirements. Check: ☐ There are no specific Donor requirements for this Agreement, the “Special Provisions” clause (Article 21) has been deleted and subsequent enumeration has been corrected; OR ☐ The Agreement is EU funded through PAGODA, Contribution or ECHO Agreement. The duration of this Agreement/Amendment is within the authorized contracting period specified by the EU funding agreement and the Annex for EU funded service agreements has been filled in, referenced in the Annex list and attached to the Agreement; OR ☐ The Agreement is funded by a non-EU donor whose flow down conditions have been added to the “Special Provisions” clause (Article 21) and these are not in violation of other terms of this Agreement.