University Board or CSO General Policies on Public School Academies Shall Apply. Notwithstanding any provision of this Contract to the contrary, and with the exception of existing University Board or CSO policies regarding public school academies which shall apply immediately, University Board or CSO general policies clarifying procedure and requirements applicable to public school academies under this Contract, as from time to time adopted or amended, will automatically apply to the Academy, provided they are not inconsistent with provisions of this Contract. Before issuing general policies under this Section, the University Board or the CSO shall provide a draft of the proposed policies to the Academy Board. The Academy Board shall have at least thirty (30) days to provide comment to the CSO on the proposed policies before such policies shall become effective. As the designated representative of the Grand Valley State Uniyersity Board of Trustees, I hereby issue this Contract to the Academy on the date set forth above. GRAND VALLEY STATE UNIVERSITY BOARD OF TRUSTEES By:--- -- ------ University President or his/her designee As the authorized representative of the Academy, I hereby certify that the Academy is able to comply with the Contract and all Applicable Law, and that the Academy, through its governing board, has approved and agreed to comply with and be bound by the terms and conditions of this Contract. HILLSDALE PREP 48-ATORY SCHOOL ( ( 42 Public School Academy / School of Excellence Master Calendar of Reporting Requirements July 1, 2018 – June 30, 2019 DUE DATE REPORT DESCRIPTION SUBMIT TO: July 2 Board Adopted 2018-2019 School Calendar/School Day Schedule. CSO July 2 Board adopted Annual Calendar of Regularly Scheduled Meetings for 2018-2019 CSO July 2 Board Adopted Annual Operating Budget for the General Fund and School Service Fund for 2018-2019. CSO July 2 Copy of Notice of Public Hearing for Annual Operating Budget for 2018-2019. CSO July 2 Copy of Parent Satisfaction Survey and Results from 2017-2018, if applicable. CSO July 25 DS-4168 Report of Days and Clock Hours of Pupil Instruction for 2016- 2017 academic year, if applicable (See MDE website, xxx.xxxxxxxx.xxx/xxx, for MDE due date and form). CSO August 3 Annual Organizational Meeting Minutes for 2018-2019. CSO August 3 Board Resolution appointing Chief Administrative Officer for 2018- 2019. Must be a board member. CSO August 3 Board Resolution appointing Freedom of Information Act Coordinator for 2018-2019. CSO August 3 Board Designated Legal Counsel for 2018-2019. CSO August 29 4th Quarter Financial Statements – quarter ending 06/30. CSO September 6 Organizational Chart for 2018-2019. CSO September 6 Board approved Student Handbook 2018-2019. CSO September 6 Board approved Employee Handbook 2018-2019. CSO September 6 Copy of School Improvement Plan covering 2018-2019 academic year. CSO September 6 School Information Update- See Epicenter Task for template CSO October 3 Completed PSA Insurance Questionnaires. Required forms available at xxx.xxxx.xxx/xxx CSO October 3 Staff Roster (GVSU Format) CSO October 3 Annual Nonprofit Corporation Information Update for 2017. CSO October 11 Unaudited Count Day Submission. CSO October 11 Criminal History Record Registration- New Schools CSO October 11 DS-4898 PSA Preliminary Pupil Membership Count for September 2018 Enrollment and Attendance for 1st & 2nd Year PSAs and Academies who added grade levels. (See MDE website, xxx.xxxxxxxx.xxx/xxx for MDE due date). CSO October 30 Audited Financial Statements for fiscal year ending June 30, 2018. (See MDE Website, xxx.xxxxxxxx.xxx/xxx, for MDE due date. CSO DUE DATE REPORT DESCRIPTION SUBMIT TO: October 30 Management Letter (comments and recommendations from independent financial auditor) for fiscal year ending June 30, 2018, if issued. If a management letter is not issued, a letter from the Academy stating a management letter was not issued is required to be submitted. CSO October 30 Annual A-133 Single Audit for year ending June 30, 2018, is required if over $500K in federal funds have been expended. If a single audit is not necessary, a letter from the Academy stating as such is required to be submitted. CSO October 30 1st Quarter Financial Statements – quarter ending 09/30. CSO January 7 Special Education Population Data request sheet. CSO January 7 Staff Roster (GVSU Format) CSO January 30 2nd Quarter Financial Statements – quarter ending 12/31. CSO January 30 Michigan Highly Qualified Teacher Verification Report. Required Form Available at xxx.xxxx.xxx/xxx. CSO January 30 Board Member Annual Conflict of Interest CSO February 21 Winter Count Day Submission. CSO March (TBD) Anti-Bullying Policy, in accordance with Xxxx’s Safe School Law (new schools). CSO April 26 3rd Quarter Financial Statements – quarter ending 03/31. CSO May 15 Notice of Open Enrollment & Lottery Process or Open Enrollment & Lottery Process Board Policy for 2019-2020. Must include board approved offered seat schedule. CSO June 3 Certificate of Boiler Inspection covering years 2019-2020. CSO June 27 Board Approved Amended Budget for 2018-2019 fiscal year (or statement that budget has been reviewed and no amendment was needed). CSO June 27 2018-2019 Log of emergency drills, including date, time and results. Sample form available at xxx.xxxx.xxx/xxx. CSO June 27 Board adopted Letter of Engagement for year ending June 30, 2019, independent financial audit. CSO June 27 Food service license expiring 04/30/2020. CSO The following documents do not have a set calendar date; however, they require submission within a certain number of days from board action or other occurrence. DUE DATE REPORT DESCRIPTION SUBMIT TO: Date notice is posted Academy Board Meeting Record of Postings – cancellations, changes, special meetings, emergency etc. Must include time and date of actual posting. CSO 14 days after Board meeting Draft Academy Board Meeting Minutes and Resolutions of regular, special & emergency board meetings. CSO 14 days after Board approval Approved Academy Board Meeting Minutes and Resolutions of regular, special & emergency board meetings. CSO 30 business days after board approval Board Adopted Annual Operating Budget for 2011-2012 including Salary/Compensation Transparency Reporting to be available on school website per the State School Aid Act as amended No submission needed. 14 days after Board approval Oath of Office and written acceptance for each Board Member. CSO 10 business days after Board approval Board adopted Amended Budget and General Appropriations Resolution. CSO 10 days of receipt Written notice of litigation or formal proceedings involving the Academy. CSO 30 days prior to board execution Board proposed draft Educational Management Company Agreements or Amendments thereto. CSO 5 business days of receipt Request and Responses to Freedom of Information Requests. CSO Articles of Incorporation. Must have GVSU Board approval before modifying. CSO Board of Director Bylaws. CSO Educational Service Provider Agreements/Amendments CSO Academy’s Educational Goals. CSO Office of Fire Safety (OFS-40) – original occupancy permit and permits for renovations/additions, etc. CSO Lease, Deed of Premises or Rental Agreement and subsequent amendments (includes modular units). CSO Curriculum including any additions/deletions. CSO Asbestos Hazardous Emergency Response Act (AHERA) Management Plan. Visit xxx.xxxxxxxx.xxx/xxxxxxxx for Michigan’s model management plan. A copy of the “acceptance” letter sent by XXXXXX is also required. CSO Communicable Disease Curriculum (including minutes of board approval). CSO Job Descriptions for all employee groups CSO REQUIRED BOARD POLICIES Board adopted Purchasing Policy (date of approval). Reference: MCL 380.1267, MCL 380.1274 CSO Use of Medications Policy (date of approval). Reference: MCL 380.1178, 380.1178a, 380.1179 CSO Harassment of Staff or Applicant Policy (date of approval). Harassment of Students Policy (date of approval) Reference: MCL 380.1300a CSO Search and Seizure Policy (date of approval). Reference: MCL 380.1306 CSO Emergency Removal, Suspension and Expulsion of Students Policy (date of approval). Reference: MCL 380.1309; MCL 380.1312(8)&(9); MCL 37.1402 CSO Parent/Guardian Review of Instructional Materials & Observation of Instructional Activity Policy Reference: MCL 380.1137 CSO Board Member Reimbursement of Expenses Policy (date of approval). Reference: MCL 380.1254; MCL 388.1764b CSO Equal Access for Non-School Sponsored Student Clubs and Activities Policy (date of approval). Reference: MCL 380.1299 CSO Electronic or Wireless Communication Devices Policy (date of approval). CSO Preparedness for Toxic Hazard and Asbestos Hazard Policy (date of approval). Reference: MCL 324.8316, 380.1256 CSO Nondiscrimination and Access to Equal Educational Opportunity Policy (date of approval) Including, but not limited to, Michigan Constitution, Article I, §26, Xxxxxxx-Xxxxxx Civil Rights Act, Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, and the Age Discrimination Act of 1975. CSO Academy Deposit Policy (date of approval). PA 105 of 1855, being MCL 21.146, Section 11.10 of the Charter Contract CSO Parental Involvement Policy (date of approval). Reference: MCL 380.1294 CSO Wellness Policy (date of approval). Reference: 42 USC §§ 1751, 1758, 1766; 42 USC § 1773 CSO Corporal Punishment Policy (date of approval). Reference: MCL 380.1312(8)&(9); CSO Anti-Bullying Policy (Xxxx’s Safe School Law) (date of approval). Reference: MCL 380.1310b CSO Cardiac Emergency Response Plan (date of approval). Reference: MCL 29.19 CSO The following reports Academies must submit to the local ISD, MDE, CEPI and other organizations throughout the year. DUE DATE REPORT DESCRIPTION SUBMIT TO: TBD Student Count Day for State Aid F.T.E. No submission required. September SE-4096 Special Education Actual Cost Report (Contact ISD for due date). ISD October Eye Protection Certificate (#4527 Certification of Eye Protective Devices Electronic Grant System [MEGS] if applicable). CEPI October Certification of Constitutionally Protected Prayer. MDE October SE-4094 Transportation Expenditure Report (Contact ISD for due date). ISD October 1 – October 31 (as scheduled) Teacher Certification/Criminal Background Check/Unprofessional Conduct. This is an onsite review scheduled and conducted by Quality Performance Resource Group. No submission required. No submission needed. Oct/Nov Deadline for XXXX/Single Record Student Database (“SRSD”) electronic file (Contact the local ISD for due date.) CEPI November Deadline for Immunization Records Report – IP100. (Contact Health Dept. for due date). Local Health Dept. November 14 Deadline for electronic submission to the Financial Information Database (FID, formerly known as the Form B). State aid will be withheld if the submission is not successful. CEPI
Appears in 1 contract
University Board or CSO General Policies on Public School Academies Shall Apply. Notwithstanding any provision of this Contract to the contrary, and with the exception of existing University Board or CSO policies regarding public school academies which shall apply immediately, University Board or CSO general policies clarifying procedure and requirements applicable to public school academies under this Contract, as from time to time adopted or amended, will automatically apply to the Academy, provided they are not inconsistent with provisions of this Contract. Before issuing general policies under this Section, the University Board or the CSO shall provide a draft of the proposed policies to the Academy Board. The Academy Board shall have at least thirty (30) days to provide comment to the CSO on the proposed policies before such policies shall become effective. As the designated representative of the Grand Valley State Uniyersity University Board of Trustees, I hereby issue authorize this issuance of a Contract to the Academy to operate a School of Excellence on the date dates set forth above. GRAND VALLEY STATE UNIVERSITY BOARD OF TRUSTEES By:--- -- ------ By: University President or his/her designee As the authorized representative of the Academy, I hereby certify that the Academy is able to comply with the Contract and all Applicable Law, and that the Academy, through its governing board, has approved and agreed to comply with and be bound by the terms and conditions of this Contract. HILLSDALE PREP 48-ATORY SCHOOL ( ( 42 Public School XXXXXX CHARTER ACADEMY By: Academy / School Board President Grand Valley State University shall evaluate the success of Excellence Master Calendar of Reporting Requirements July 1, 2018 – June 30, 2019 DUE DATE REPORT DESCRIPTION SUBMIT TO: July 2 Board Adopted 2018-2019 School Calendar/School Day Schedule. CSO July 2 Board adopted Annual Calendar of Regularly Scheduled Meetings for 2018-2019 CSO July 2 Board Adopted Annual Operating Budget for the General Fund and School Service Fund for 2018-2019. CSO July 2 Copy of Notice of Public Hearing for Annual Operating Budget for 2018-2019. CSO July 2 Copy of Parent Satisfaction Survey and Results from 2017-2018, if applicable. CSO July 25 DS-4168 Report of Days and Clock Hours of Pupil Instruction for 2016- 2017 academic year, if applicable (See MDE website, xxx.xxxxxxxx.xxx/xxx, for MDE due date and form). CSO August 3 Annual Organizational Meeting Minutes for 2018-2019. CSO August 3 Board Resolution appointing Chief Administrative Officer for 2018- 2019. Must be a board member. CSO August 3 Board Resolution appointing Freedom of Information Act Coordinator for 2018-2019. CSO August 3 Board Designated Legal Counsel for 2018-2019. CSO August 29 4th Quarter Financial Statements – quarter ending 06/30. CSO September 6 Organizational Chart for 2018-2019. CSO September 6 Board approved Student Handbook 2018-2019. CSO September 6 Board approved Employee Handbook 2018-2019. CSO September 6 Copy of School Improvement Plan covering 2018-2019 academic year. CSO September 6 School Information Update- See Epicenter Task for template CSO October 3 Completed PSA Insurance Questionnaires. Required forms available at xxx.xxxx.xxx/xxx CSO October 3 Staff Roster (GVSU Format) CSO October 3 Annual Nonprofit Corporation Information Update for 2017. CSO October 11 Unaudited Count Day Submission. CSO October 11 Criminal History Record Registration- New Schools CSO October 11 DS-4898 PSA Preliminary Pupil Membership Count for September 2018 Enrollment and Attendance for 1st & 2nd Year PSAs and Academies who added grade levels. (See MDE website, xxx.xxxxxxxx.xxx/xxx for MDE due date). CSO October 30 Audited Financial Statements for fiscal year ending June 30, 2018. (See MDE Website, xxx.xxxxxxxx.xxx/xxx, for MDE due date. CSO DUE DATE REPORT DESCRIPTION SUBMIT TO: October 30 Management Letter (comments and recommendations from independent financial auditor) for fiscal year ending June 30, 2018, if issued. If a management letter is not issued, a letter from the Academy stating a management letter was not issued is required to be submittedby considering multiple areas of performance. CSO October 30 Annual A-133 Single Audit for year ending June 30, 2018, is required if over $500K Criteria that the Grand Valley State University Charter Schools Office will use in federal funds have been expended. If a single audit is not necessary, a letter from the Academy stating as such is required to be submitted. CSO October 30 1st Quarter Financial Statements – quarter ending 09/30. CSO January 7 Special Education Population Data request sheet. CSO January 7 Staff Roster (GVSU Format) CSO January 30 2nd Quarter Financial Statements – quarter ending 12/31. CSO January 30 Michigan Highly Qualified Teacher Verification Report. Required Form Available at xxx.xxxx.xxx/xxx. CSO January 30 Board Member Annual Conflict of Interest CSO February 21 Winter Count Day Submission. CSO March (TBD) Anti-Bullying Policy, in accordance with Xxxx’s Safe School Law (new schools). CSO April 26 3rd Quarter Financial Statements – quarter ending 03/31. CSO May 15 Notice of Open Enrollment & Lottery Process or Open Enrollment & Lottery Process Board Policy for 2019-2020. Must include board approved offered seat schedule. CSO June 3 Certificate of Boiler Inspection covering years 2019-2020. CSO June 27 Board Approved Amended Budget for 2018-2019 fiscal year (or statement that budget has been reviewed and no amendment was needed). CSO June 27 2018-2019 Log of emergency drills, including date, time and results. Sample form available at xxx.xxxx.xxx/xxx. CSO June 27 Board adopted Letter of Engagement for year ending June 30, 2019, independent financial audit. CSO June 27 Food service license expiring 04/30/2020. CSO The following documents do not have a set calendar date; however, they require submission within a certain number of days from board action or other occurrence. DUE DATE REPORT DESCRIPTION SUBMIT TO: Date notice is posted Academy Board Meeting Record of Postings – cancellations, changes, special meetings, emergency etc. Must include time and date of actual posting. CSO 14 days after Board meeting Draft Academy Board Meeting Minutes and Resolutions of regular, special & emergency board meetings. CSO 14 days after Board approval Approved Academy Board Meeting Minutes and Resolutions of regular, special & emergency board meetings. CSO 30 business days after board approval Board Adopted Annual Operating Budget for 2011-2012 including Salary/Compensation Transparency Reporting to be available on school website per the State School Aid Act as amended No submission needed. 14 days after Board approval Oath of Office and written acceptance for each Board Member. CSO 10 business days after Board approval Board adopted Amended Budget and General Appropriations Resolution. CSO 10 days of receipt Written notice of litigation or formal proceedings involving the Academy. CSO 30 days prior to board execution Board proposed draft Educational Management Company Agreements or Amendments thereto. CSO 5 business days of receipt Request and Responses to Freedom of Information Requests. CSO Articles of Incorporation. Must have GVSU Board approval before modifying. CSO Board of Director Bylaws. CSO Educational Service Provider Agreements/Amendments CSO Academy’s Educational Goals. CSO Office of Fire Safety (OFS-40) – original occupancy permit and permits for renovations/additions, etc. CSO Lease, Deed of Premises or Rental Agreement and subsequent amendments (includes modular units). CSO Curriculum including any additions/deletions. CSO Asbestos Hazardous Emergency Response Act (AHERA) Management Plan. Visit xxx.xxxxxxxx.xxx/xxxxxxxx for Michigan’s model management plan. A copy of the “acceptance” letter sent by XXXXXX is also required. CSO Communicable Disease Curriculum (including minutes of board approval). CSO Job Descriptions for all employee groups CSO REQUIRED BOARD POLICIES Board adopted Purchasing Policy (date of approval). Reference: MCL 380.1267, MCL 380.1274 CSO Use of Medications Policy (date of approval). Reference: MCL 380.1178, 380.1178a, 380.1179 CSO Harassment of Staff or Applicant Policy (date of approval). Harassment of Students Policy (date of approval) Reference: MCL 380.1300a CSO Search and Seizure Policy (date of approval). Reference: MCL 380.1306 CSO Emergency Removal, Suspension and Expulsion of Students Policy (date of approval). Reference: MCL 380.1309; MCL 380.1312(8)&(9); MCL 37.1402 CSO Parent/Guardian Review of Instructional Materials & Observation of Instructional Activity Policy Reference: MCL 380.1137 CSO Board Member Reimbursement of Expenses Policy (date of approval). Reference: MCL 380.1254; MCL 388.1764b CSO Equal Access for Non-School Sponsored Student Clubs and Activities Policy (date of approval). Reference: MCL 380.1299 CSO Electronic or Wireless Communication Devices Policy (date of approval). CSO Preparedness for Toxic Hazard and Asbestos Hazard Policy (date of approval). Reference: MCL 324.8316, 380.1256 CSO Nondiscrimination and Access to Equal Educational Opportunity Policy (date of approval) Includingits evaluation shall include, but not be limited to, Michigan Constitution, Article I, §26, Xxxxxxx-Xxxxxx Civil Rights Act, Title VI the performance of the Civil Rights Act Academy in the areas of 1964student performance, Title IX board governance, organizational performance, compliance reporting, facility conditions, fiscal strength and reporting and other pertinent performance data, as required by federal and state law, the authorizing contract, or desired by the authorizer for review. Included in this evaluation shall be the requirements of Article VI Section 6.5 of the Education Amendments of 1972authorizing agreement, Section 504 of the Rehabilitation Act of 1973, and the Age Discrimination Act of 1975. CSO Academy Deposit Policy (date of approval). PA 105 of 1855, being MCL 21.146, Section 11.10 of the Charter Contract CSO Parental Involvement Policy (date of approval). Reference: MCL 380.1294 CSO Wellness Policy (date of approval). Reference: 42 USC §§ 1751, 1758, 1766; 42 USC § 1773 CSO Corporal Punishment Policy (date of approval). Reference: MCL 380.1312(8)&(9); CSO Anti-Bullying Policy (Xxxx’s Safe School Law) (date of approval). Reference: MCL 380.1310b CSO Cardiac Emergency Response Plan (date of approval). Reference: MCL 29.19 CSO The following reports Academies must submit to the local ISD, MDE, CEPI and other organizations throughout the year. DUE DATE REPORT DESCRIPTION SUBMIT TO: TBD Student Count Day for State Aid F.T.E. No submission required. September SE-4096 Special Education Actual Cost Report (Contact ISD for due date). ISD October Eye Protection Certificate (#4527 Certification of Eye Protective Devices Electronic Grant System [MEGS] if applicable). CEPI October Certification of Constitutionally Protected Prayer. MDE October SE-4094 Transportation Expenditure Report (Contact ISD for due date). ISD October 1 – October 31 (as scheduled) Teacher Certification/Criminal Background Check/Unprofessional Conduct. This is an onsite review scheduled and conducted by Quality Performance Resource Group. No submission required. No submission needed. Oct/Nov Deadline for XXXX/Single Record Student Database (“SRSD”) electronic file (Contact the local ISD for due date.) CEPI November Deadline for Immunization Records Report – IP100. (Contact Health Dept. for due date). Local Health Dept. November 14 Deadline for electronic submission to the Financial Information Database (FID, formerly known as the Form B). State aid will be withheld if the submission is not successful. CEPIwhich states:
Appears in 1 contract
University Board or CSO General Policies on Public School Academies Shall Apply. Notwithstanding any provision of this Contract to the contrary, and with the exception of existing University Board or CSO policies regarding public school academies which shall apply immediately, University Board or CSO general policies clarifying procedure and requirements applicable to public school academies under this Contract, as from time to time adopted or amended, will automatically apply to the Academy, provided they are not inconsistent with provisions of this Contract. Before issuing general policies under this Section, the University Board or the CSO shall provide a draft of the proposed policies to the Academy Board. The Academy Board shall have at least thirty (30) days to provide comment to the CSO on the proposed policies before such policies shall become effective. As the designated representative of the Grand Valley State Uniyersity University Board of Trustees, I hereby issue authorize this issuance of a Contract to the Academy to operate a School of Excellence on the date dates set forth above. GRAND VALLEY STATE UNIVERSITY BOARD OF TRUSTEES By:--- -- ------ By: University President or his/her designee As the authorized representative of the Academy, I hereby certify that the Academy is able to comply with the Contract and all Applicable Law, and that the Academy, through its governing board, has approved and agreed to comply with and be bound by the terms and conditions of this Contract. HILLSDALE PREP 48-ATORY SCHOOL ( ( 42 Public School DETROIT PREMIER ACADEMY By: Academy / School Board President Grand Valley State University shall evaluate the success of Excellence Master Calendar of Reporting Requirements July 1, 2018 – June 30, 2019 DUE DATE REPORT DESCRIPTION SUBMIT TO: July 2 Board Adopted 2018-2019 School Calendar/School Day Schedule. CSO July 2 Board adopted Annual Calendar of Regularly Scheduled Meetings for 2018-2019 CSO July 2 Board Adopted Annual Operating Budget for the General Fund and School Service Fund for 2018-2019. CSO July 2 Copy of Notice of Public Hearing for Annual Operating Budget for 2018-2019. CSO July 2 Copy of Parent Satisfaction Survey and Results from 2017-2018, if applicable. CSO July 25 DS-4168 Report of Days and Clock Hours of Pupil Instruction for 2016- 2017 academic year, if applicable (See MDE website, xxx.xxxxxxxx.xxx/xxx, for MDE due date and form). CSO August 3 Annual Organizational Meeting Minutes for 2018-2019. CSO August 3 Board Resolution appointing Chief Administrative Officer for 2018- 2019. Must be a board member. CSO August 3 Board Resolution appointing Freedom of Information Act Coordinator for 2018-2019. CSO August 3 Board Designated Legal Counsel for 2018-2019. CSO August 29 4th Quarter Financial Statements – quarter ending 06/30. CSO September 6 Organizational Chart for 2018-2019. CSO September 6 Board approved Student Handbook 2018-2019. CSO September 6 Board approved Employee Handbook 2018-2019. CSO September 6 Copy of School Improvement Plan covering 2018-2019 academic year. CSO September 6 School Information Update- See Epicenter Task for template CSO October 3 Completed PSA Insurance Questionnaires. Required forms available at xxx.xxxx.xxx/xxx CSO October 3 Staff Roster (GVSU Format) CSO October 3 Annual Nonprofit Corporation Information Update for 2017. CSO October 11 Unaudited Count Day Submission. CSO October 11 Criminal History Record Registration- New Schools CSO October 11 DS-4898 PSA Preliminary Pupil Membership Count for September 2018 Enrollment and Attendance for 1st & 2nd Year PSAs and Academies who added grade levels. (See MDE website, xxx.xxxxxxxx.xxx/xxx for MDE due date). CSO October 30 Audited Financial Statements for fiscal year ending June 30, 2018. (See MDE Website, xxx.xxxxxxxx.xxx/xxx, for MDE due date. CSO DUE DATE REPORT DESCRIPTION SUBMIT TO: October 30 Management Letter (comments and recommendations from independent financial auditor) for fiscal year ending June 30, 2018, if issued. If a management letter is not issued, a letter from the Academy stating a management letter was not issued is required to be submittedby considering multiple areas of performance. CSO October 30 Annual A-133 Single Audit for year ending June 30, 2018, is required if over $500K Criteria that the Grand Valley State University Charter Schools Office will use in federal funds have been expended. If a single audit is not necessary, a letter from the Academy stating as such is required to be submitted. CSO October 30 1st Quarter Financial Statements – quarter ending 09/30. CSO January 7 Special Education Population Data request sheet. CSO January 7 Staff Roster (GVSU Format) CSO January 30 2nd Quarter Financial Statements – quarter ending 12/31. CSO January 30 Michigan Highly Qualified Teacher Verification Report. Required Form Available at xxx.xxxx.xxx/xxx. CSO January 30 Board Member Annual Conflict of Interest CSO February 21 Winter Count Day Submission. CSO March (TBD) Anti-Bullying Policy, in accordance with Xxxx’s Safe School Law (new schools). CSO April 26 3rd Quarter Financial Statements – quarter ending 03/31. CSO May 15 Notice of Open Enrollment & Lottery Process or Open Enrollment & Lottery Process Board Policy for 2019-2020. Must include board approved offered seat schedule. CSO June 3 Certificate of Boiler Inspection covering years 2019-2020. CSO June 27 Board Approved Amended Budget for 2018-2019 fiscal year (or statement that budget has been reviewed and no amendment was needed). CSO June 27 2018-2019 Log of emergency drills, including date, time and results. Sample form available at xxx.xxxx.xxx/xxx. CSO June 27 Board adopted Letter of Engagement for year ending June 30, 2019, independent financial audit. CSO June 27 Food service license expiring 04/30/2020. CSO The following documents do not have a set calendar date; however, they require submission within a certain number of days from board action or other occurrence. DUE DATE REPORT DESCRIPTION SUBMIT TO: Date notice is posted Academy Board Meeting Record of Postings – cancellations, changes, special meetings, emergency etc. Must include time and date of actual posting. CSO 14 days after Board meeting Draft Academy Board Meeting Minutes and Resolutions of regular, special & emergency board meetings. CSO 14 days after Board approval Approved Academy Board Meeting Minutes and Resolutions of regular, special & emergency board meetings. CSO 30 business days after board approval Board Adopted Annual Operating Budget for 2011-2012 including Salary/Compensation Transparency Reporting to be available on school website per the State School Aid Act as amended No submission needed. 14 days after Board approval Oath of Office and written acceptance for each Board Member. CSO 10 business days after Board approval Board adopted Amended Budget and General Appropriations Resolution. CSO 10 days of receipt Written notice of litigation or formal proceedings involving the Academy. CSO 30 days prior to board execution Board proposed draft Educational Management Company Agreements or Amendments thereto. CSO 5 business days of receipt Request and Responses to Freedom of Information Requests. CSO Articles of Incorporation. Must have GVSU Board approval before modifying. CSO Board of Director Bylaws. CSO Educational Service Provider Agreements/Amendments CSO Academy’s Educational Goals. CSO Office of Fire Safety (OFS-40) – original occupancy permit and permits for renovations/additions, etc. CSO Lease, Deed of Premises or Rental Agreement and subsequent amendments (includes modular units). CSO Curriculum including any additions/deletions. CSO Asbestos Hazardous Emergency Response Act (AHERA) Management Plan. Visit xxx.xxxxxxxx.xxx/xxxxxxxx for Michigan’s model management plan. A copy of the “acceptance” letter sent by XXXXXX is also required. CSO Communicable Disease Curriculum (including minutes of board approval). CSO Job Descriptions for all employee groups CSO REQUIRED BOARD POLICIES Board adopted Purchasing Policy (date of approval). Reference: MCL 380.1267, MCL 380.1274 CSO Use of Medications Policy (date of approval). Reference: MCL 380.1178, 380.1178a, 380.1179 CSO Harassment of Staff or Applicant Policy (date of approval). Harassment of Students Policy (date of approval) Reference: MCL 380.1300a CSO Search and Seizure Policy (date of approval). Reference: MCL 380.1306 CSO Emergency Removal, Suspension and Expulsion of Students Policy (date of approval). Reference: MCL 380.1309; MCL 380.1312(8)&(9); MCL 37.1402 CSO Parent/Guardian Review of Instructional Materials & Observation of Instructional Activity Policy Reference: MCL 380.1137 CSO Board Member Reimbursement of Expenses Policy (date of approval). Reference: MCL 380.1254; MCL 388.1764b CSO Equal Access for Non-School Sponsored Student Clubs and Activities Policy (date of approval). Reference: MCL 380.1299 CSO Electronic or Wireless Communication Devices Policy (date of approval). CSO Preparedness for Toxic Hazard and Asbestos Hazard Policy (date of approval). Reference: MCL 324.8316, 380.1256 CSO Nondiscrimination and Access to Equal Educational Opportunity Policy (date of approval) Includingits evaluation shall include, but not be limited to, Michigan Constitution, Article I, §26, Xxxxxxx-Xxxxxx Civil Rights Act, Title VI the performance of the Civil Rights Act Academy in the areas of 1964student performance, Title IX board governance, organizational performance, compliance reporting, facility conditions, fiscal strength and reporting and other pertinent performance data, as required by federal and state law, the authorizing contract, or desired by the authorizer for review. Included in this evaluation shall be the requirements of Article VI Section 6.5 of the Education Amendments of 1972authorizing agreement, Section 504 of the Rehabilitation Act of 1973, and the Age Discrimination Act of 1975. CSO Academy Deposit Policy (date of approval). PA 105 of 1855, being MCL 21.146, Section 11.10 of the Charter Contract CSO Parental Involvement Policy (date of approval). Reference: MCL 380.1294 CSO Wellness Policy (date of approval). Reference: 42 USC §§ 1751, 1758, 1766; 42 USC § 1773 CSO Corporal Punishment Policy (date of approval). Reference: MCL 380.1312(8)&(9); CSO Anti-Bullying Policy (Xxxx’s Safe School Law) (date of approval). Reference: MCL 380.1310b CSO Cardiac Emergency Response Plan (date of approval). Reference: MCL 29.19 CSO The following reports Academies must submit to the local ISD, MDE, CEPI and other organizations throughout the year. DUE DATE REPORT DESCRIPTION SUBMIT TO: TBD Student Count Day for State Aid F.T.E. No submission required. September SE-4096 Special Education Actual Cost Report (Contact ISD for due date). ISD October Eye Protection Certificate (#4527 Certification of Eye Protective Devices Electronic Grant System [MEGS] if applicable). CEPI October Certification of Constitutionally Protected Prayer. MDE October SE-4094 Transportation Expenditure Report (Contact ISD for due date). ISD October 1 – October 31 (as scheduled) Teacher Certification/Criminal Background Check/Unprofessional Conduct. This is an onsite review scheduled and conducted by Quality Performance Resource Group. No submission required. No submission needed. Oct/Nov Deadline for XXXX/Single Record Student Database (“SRSD”) electronic file (Contact the local ISD for due date.) CEPI November Deadline for Immunization Records Report – IP100. (Contact Health Dept. for due date). Local Health Dept. November 14 Deadline for electronic submission to the Financial Information Database (FID, formerly known as the Form B). State aid will be withheld if the submission is not successful. CEPIwhich states:
Appears in 1 contract
University Board or CSO General Policies on Public School Academies Shall Apply. Notwithstanding any provision of this Contract to the contrary, and with the exception of existing University Board or CSO policies regarding public school academies which shall apply immediately, University Board or CSO general policies clarifying procedure and requirements applicable to public school academies under this Contract, as from time to time adopted or amended, will automatically apply to the Academy, provided they are not inconsistent with provisions of this Contract. Before issuing general policies under this Section, the University Board or the CSO shall provide a draft of the proposed policies to the Academy Board. The Academy Board shall have at least thirty (30) days to provide comment to the CSO on the proposed policies before such policies shall become effective. As the designated representative of the Grand Valley State Uniyersity University Board of Trustees, I hereby issue this Contract to the Academy on the date set forth above. GRAND VALLEY STATE UNIVERSITY BOARD OF TRUSTEES By:--- -- ------ University President or his/her designee By: As the authorized representative of the Academy, I hereby certify that the Academy is able to comply with the Contract and all Applicable Law, and that the Academy, through its governing board, has approved and agreed to comply with and be bound by the terms and conditions of this Contract. HILLSDALE PREP 48-ATORY SCHOOL ( ( 42 Public School EAST ARBOR CHARTER ACADEMY Academy / School Board President Grand Valley State University shall evaluate the success of Excellence Master Calendar of Reporting Requirements July 1, 2018 – June 30, 2019 DUE DATE REPORT DESCRIPTION SUBMIT TO: July 2 Board Adopted 2018-2019 School Calendar/School Day Schedule. CSO July 2 Board adopted Annual Calendar of Regularly Scheduled Meetings for 2018-2019 CSO July 2 Board Adopted Annual Operating Budget for the General Fund and School Service Fund for 2018-2019. CSO July 2 Copy of Notice of Public Hearing for Annual Operating Budget for 2018-2019. CSO July 2 Copy of Parent Satisfaction Survey and Results from 2017-2018, if applicable. CSO July 25 DS-4168 Report of Days and Clock Hours of Pupil Instruction for 2016- 2017 academic year, if applicable (See MDE website, xxx.xxxxxxxx.xxx/xxx, for MDE due date and form). CSO August 3 Annual Organizational Meeting Minutes for 2018-2019. CSO August 3 Board Resolution appointing Chief Administrative Officer for 2018- 2019. Must be a board member. CSO August 3 Board Resolution appointing Freedom of Information Act Coordinator for 2018-2019. CSO August 3 Board Designated Legal Counsel for 2018-2019. CSO August 29 4th Quarter Financial Statements – quarter ending 06/30. CSO September 6 Organizational Chart for 2018-2019. CSO September 6 Board approved Student Handbook 2018-2019. CSO September 6 Board approved Employee Handbook 2018-2019. CSO September 6 Copy of School Improvement Plan covering 2018-2019 academic year. CSO September 6 School Information Update- See Epicenter Task for template CSO October 3 Completed PSA Insurance Questionnaires. Required forms available at xxx.xxxx.xxx/xxx CSO October 3 Staff Roster (GVSU Format) CSO October 3 Annual Nonprofit Corporation Information Update for 2017. CSO October 11 Unaudited Count Day Submission. CSO October 11 Criminal History Record Registration- New Schools CSO October 11 DS-4898 PSA Preliminary Pupil Membership Count for September 2018 Enrollment and Attendance for 1st & 2nd Year PSAs and Academies who added grade levels. (See MDE website, xxx.xxxxxxxx.xxx/xxx for MDE due date). CSO October 30 Audited Financial Statements for fiscal year ending June 30, 2018. (See MDE Website, xxx.xxxxxxxx.xxx/xxx, for MDE due date. CSO DUE DATE REPORT DESCRIPTION SUBMIT TO: October 30 Management Letter (comments and recommendations from independent financial auditor) for fiscal year ending June 30, 2018, if issued. If a management letter is not issued, a letter from the Academy stating a management letter was not issued is required to be submittedby considering multiple areas of performance. CSO October 30 Annual A-133 Single Audit for year ending June 30, 2018, is required if over $500K Criteria that the Grand Valley State University Charter Schools Office will use in federal funds have been expended. If a single audit is not necessary, a letter from the Academy stating as such is required to be submitted. CSO October 30 1st Quarter Financial Statements – quarter ending 09/30. CSO January 7 Special Education Population Data request sheet. CSO January 7 Staff Roster (GVSU Format) CSO January 30 2nd Quarter Financial Statements – quarter ending 12/31. CSO January 30 Michigan Highly Qualified Teacher Verification Report. Required Form Available at xxx.xxxx.xxx/xxx. CSO January 30 Board Member Annual Conflict of Interest CSO February 21 Winter Count Day Submission. CSO March (TBD) Anti-Bullying Policy, in accordance with Xxxx’s Safe School Law (new schools). CSO April 26 3rd Quarter Financial Statements – quarter ending 03/31. CSO May 15 Notice of Open Enrollment & Lottery Process or Open Enrollment & Lottery Process Board Policy for 2019-2020. Must include board approved offered seat schedule. CSO June 3 Certificate of Boiler Inspection covering years 2019-2020. CSO June 27 Board Approved Amended Budget for 2018-2019 fiscal year (or statement that budget has been reviewed and no amendment was needed). CSO June 27 2018-2019 Log of emergency drills, including date, time and results. Sample form available at xxx.xxxx.xxx/xxx. CSO June 27 Board adopted Letter of Engagement for year ending June 30, 2019, independent financial audit. CSO June 27 Food service license expiring 04/30/2020. CSO The following documents do not have a set calendar date; however, they require submission within a certain number of days from board action or other occurrence. DUE DATE REPORT DESCRIPTION SUBMIT TO: Date notice is posted Academy Board Meeting Record of Postings – cancellations, changes, special meetings, emergency etc. Must include time and date of actual posting. CSO 14 days after Board meeting Draft Academy Board Meeting Minutes and Resolutions of regular, special & emergency board meetings. CSO 14 days after Board approval Approved Academy Board Meeting Minutes and Resolutions of regular, special & emergency board meetings. CSO 30 business days after board approval Board Adopted Annual Operating Budget for 2011-2012 including Salary/Compensation Transparency Reporting to be available on school website per the State School Aid Act as amended No submission needed. 14 days after Board approval Oath of Office and written acceptance for each Board Member. CSO 10 business days after Board approval Board adopted Amended Budget and General Appropriations Resolution. CSO 10 days of receipt Written notice of litigation or formal proceedings involving the Academy. CSO 30 days prior to board execution Board proposed draft Educational Management Company Agreements or Amendments thereto. CSO 5 business days of receipt Request and Responses to Freedom of Information Requests. CSO Articles of Incorporation. Must have GVSU Board approval before modifying. CSO Board of Director Bylaws. CSO Educational Service Provider Agreements/Amendments CSO Academy’s Educational Goals. CSO Office of Fire Safety (OFS-40) – original occupancy permit and permits for renovations/additions, etc. CSO Lease, Deed of Premises or Rental Agreement and subsequent amendments (includes modular units). CSO Curriculum including any additions/deletions. CSO Asbestos Hazardous Emergency Response Act (AHERA) Management Plan. Visit xxx.xxxxxxxx.xxx/xxxxxxxx for Michigan’s model management plan. A copy of the “acceptance” letter sent by XXXXXX is also required. CSO Communicable Disease Curriculum (including minutes of board approval). CSO Job Descriptions for all employee groups CSO REQUIRED BOARD POLICIES Board adopted Purchasing Policy (date of approval). Reference: MCL 380.1267, MCL 380.1274 CSO Use of Medications Policy (date of approval). Reference: MCL 380.1178, 380.1178a, 380.1179 CSO Harassment of Staff or Applicant Policy (date of approval). Harassment of Students Policy (date of approval) Reference: MCL 380.1300a CSO Search and Seizure Policy (date of approval). Reference: MCL 380.1306 CSO Emergency Removal, Suspension and Expulsion of Students Policy (date of approval). Reference: MCL 380.1309; MCL 380.1312(8)&(9); MCL 37.1402 CSO Parent/Guardian Review of Instructional Materials & Observation of Instructional Activity Policy Reference: MCL 380.1137 CSO Board Member Reimbursement of Expenses Policy (date of approval). Reference: MCL 380.1254; MCL 388.1764b CSO Equal Access for Non-School Sponsored Student Clubs and Activities Policy (date of approval). Reference: MCL 380.1299 CSO Electronic or Wireless Communication Devices Policy (date of approval). CSO Preparedness for Toxic Hazard and Asbestos Hazard Policy (date of approval). Reference: MCL 324.8316, 380.1256 CSO Nondiscrimination and Access to Equal Educational Opportunity Policy (date of approval) Includingits evaluation shall include, but not be limited to, Michigan Constitution, Article I, §26, Xxxxxxx-Xxxxxx Civil Rights Act, Title VI the performance of the Civil Rights Act Academy in the areas of 1964student performance, Title IX board governance, organizational performance, compliance reporting, facility conditions, fiscal strength and reporting and other pertinent performance data, as required by federal and state law, the authorizing contract, or desired by the authorizer for review. Included in this evaluation shall be the requirements of Article VI Section 6.5 of the Education Amendments of 1972authorizing agreement, Section 504 of the Rehabilitation Act of 1973, and the Age Discrimination Act of 1975. CSO Academy Deposit Policy (date of approval). PA 105 of 1855, being MCL 21.146, Section 11.10 of the Charter Contract CSO Parental Involvement Policy (date of approval). Reference: MCL 380.1294 CSO Wellness Policy (date of approval). Reference: 42 USC §§ 1751, 1758, 1766; 42 USC § 1773 CSO Corporal Punishment Policy (date of approval). Reference: MCL 380.1312(8)&(9); CSO Anti-Bullying Policy (Xxxx’s Safe School Law) (date of approval). Reference: MCL 380.1310b CSO Cardiac Emergency Response Plan (date of approval). Reference: MCL 29.19 CSO The following reports Academies must submit to the local ISD, MDE, CEPI and other organizations throughout the year. DUE DATE REPORT DESCRIPTION SUBMIT TO: TBD Student Count Day for State Aid F.T.E. No submission required. September SE-4096 Special Education Actual Cost Report (Contact ISD for due date). ISD October Eye Protection Certificate (#4527 Certification of Eye Protective Devices Electronic Grant System [MEGS] if applicable). CEPI October Certification of Constitutionally Protected Prayer. MDE October SE-4094 Transportation Expenditure Report (Contact ISD for due date). ISD October 1 – October 31 (as scheduled) Teacher Certification/Criminal Background Check/Unprofessional Conduct. This is an onsite review scheduled and conducted by Quality Performance Resource Group. No submission required. No submission needed. Oct/Nov Deadline for XXXX/Single Record Student Database (“SRSD”) electronic file (Contact the local ISD for due date.) CEPI November Deadline for Immunization Records Report – IP100. (Contact Health Dept. for due date). Local Health Dept. November 14 Deadline for electronic submission to the Financial Information Database (FID, formerly known as the Form B). State aid will be withheld if the submission is not successful. CEPIwhich states:
Appears in 1 contract
University Board or CSO General Policies on Public School Academies Shall Apply. Notwithstanding any provision of this Contract to the contrary, and with the exception of existing University Board or CSO policies regarding public school academies which shall apply immediately, University Board or CSO general policies clarifying procedure and requirements applicable to public school academies under this Contract, as from time to time adopted or amended, will automatically apply to the Academy, provided they are not inconsistent with provisions of this Contract. Before issuing general policies under this Section, the University Board or the CSO shall provide a draft of the proposed policies to the Academy Board. The Academy Board shall have at least thirty (30) days to provide comment to the CSO on the proposed policies before such policies shall become effective. As the designated representative of the Grand Valley State Uniyersity University Board of Trustees, I hereby issue this Contract to the Academy on the date set forth above. GRAND VALLEY STATE UNIVERSITY BOARD OF TRUSTEES By:--- -- ------ University President or his/her designee By: As the authorized representative of the Academy, I hereby certify that the Academy is able to comply with the Contract and all Applicable Law, and that the Academy, through its governing board, has approved and agreed to comply with and be bound by the terms and conditions of this Contract. HILLSDALE PREP 48-ATORY SCHOOL ( ( 42 Public School TIMBERLAND CHARTER ACADEMY Academy / School Board President Grand Valley State University shall evaluate the success of Excellence Master Calendar of Reporting Requirements July 1, 2018 – June 30, 2019 DUE DATE REPORT DESCRIPTION SUBMIT TO: July 2 Board Adopted 2018-2019 School Calendar/School Day Schedule. CSO July 2 Board adopted Annual Calendar of Regularly Scheduled Meetings for 2018-2019 CSO July 2 Board Adopted Annual Operating Budget for the General Fund and School Service Fund for 2018-2019. CSO July 2 Copy of Notice of Public Hearing for Annual Operating Budget for 2018-2019. CSO July 2 Copy of Parent Satisfaction Survey and Results from 2017-2018, if applicable. CSO July 25 DS-4168 Report of Days and Clock Hours of Pupil Instruction for 2016- 2017 academic year, if applicable (See MDE website, xxx.xxxxxxxx.xxx/xxx, for MDE due date and form). CSO August 3 Annual Organizational Meeting Minutes for 2018-2019. CSO August 3 Board Resolution appointing Chief Administrative Officer for 2018- 2019. Must be a board member. CSO August 3 Board Resolution appointing Freedom of Information Act Coordinator for 2018-2019. CSO August 3 Board Designated Legal Counsel for 2018-2019. CSO August 29 4th Quarter Financial Statements – quarter ending 06/30. CSO September 6 Organizational Chart for 2018-2019. CSO September 6 Board approved Student Handbook 2018-2019. CSO September 6 Board approved Employee Handbook 2018-2019. CSO September 6 Copy of School Improvement Plan covering 2018-2019 academic year. CSO September 6 School Information Update- See Epicenter Task for template CSO October 3 Completed PSA Insurance Questionnaires. Required forms available at xxx.xxxx.xxx/xxx CSO October 3 Staff Roster (GVSU Format) CSO October 3 Annual Nonprofit Corporation Information Update for 2017. CSO October 11 Unaudited Count Day Submission. CSO October 11 Criminal History Record Registration- New Schools CSO October 11 DS-4898 PSA Preliminary Pupil Membership Count for September 2018 Enrollment and Attendance for 1st & 2nd Year PSAs and Academies who added grade levels. (See MDE website, xxx.xxxxxxxx.xxx/xxx for MDE due date). CSO October 30 Audited Financial Statements for fiscal year ending June 30, 2018. (See MDE Website, xxx.xxxxxxxx.xxx/xxx, for MDE due date. CSO DUE DATE REPORT DESCRIPTION SUBMIT TO: October 30 Management Letter (comments and recommendations from independent financial auditor) for fiscal year ending June 30, 2018, if issued. If a management letter is not issued, a letter from the Academy stating a management letter was not issued is required to be submittedby considering multiple areas of performance. CSO October 30 Annual A-133 Single Audit for year ending June 30, 2018, is required if over $500K Criteria that the Grand Valley State University Charter Schools Office will use in federal funds have been expended. If a single audit is not necessary, a letter from the Academy stating as such is required to be submitted. CSO October 30 1st Quarter Financial Statements – quarter ending 09/30. CSO January 7 Special Education Population Data request sheet. CSO January 7 Staff Roster (GVSU Format) CSO January 30 2nd Quarter Financial Statements – quarter ending 12/31. CSO January 30 Michigan Highly Qualified Teacher Verification Report. Required Form Available at xxx.xxxx.xxx/xxx. CSO January 30 Board Member Annual Conflict of Interest CSO February 21 Winter Count Day Submission. CSO March (TBD) Anti-Bullying Policy, in accordance with Xxxx’s Safe School Law (new schools). CSO April 26 3rd Quarter Financial Statements – quarter ending 03/31. CSO May 15 Notice of Open Enrollment & Lottery Process or Open Enrollment & Lottery Process Board Policy for 2019-2020. Must include board approved offered seat schedule. CSO June 3 Certificate of Boiler Inspection covering years 2019-2020. CSO June 27 Board Approved Amended Budget for 2018-2019 fiscal year (or statement that budget has been reviewed and no amendment was needed). CSO June 27 2018-2019 Log of emergency drills, including date, time and results. Sample form available at xxx.xxxx.xxx/xxx. CSO June 27 Board adopted Letter of Engagement for year ending June 30, 2019, independent financial audit. CSO June 27 Food service license expiring 04/30/2020. CSO The following documents do not have a set calendar date; however, they require submission within a certain number of days from board action or other occurrence. DUE DATE REPORT DESCRIPTION SUBMIT TO: Date notice is posted Academy Board Meeting Record of Postings – cancellations, changes, special meetings, emergency etc. Must include time and date of actual posting. CSO 14 days after Board meeting Draft Academy Board Meeting Minutes and Resolutions of regular, special & emergency board meetings. CSO 14 days after Board approval Approved Academy Board Meeting Minutes and Resolutions of regular, special & emergency board meetings. CSO 30 business days after board approval Board Adopted Annual Operating Budget for 2011-2012 including Salary/Compensation Transparency Reporting to be available on school website per the State School Aid Act as amended No submission needed. 14 days after Board approval Oath of Office and written acceptance for each Board Member. CSO 10 business days after Board approval Board adopted Amended Budget and General Appropriations Resolution. CSO 10 days of receipt Written notice of litigation or formal proceedings involving the Academy. CSO 30 days prior to board execution Board proposed draft Educational Management Company Agreements or Amendments thereto. CSO 5 business days of receipt Request and Responses to Freedom of Information Requests. CSO Articles of Incorporation. Must have GVSU Board approval before modifying. CSO Board of Director Bylaws. CSO Educational Service Provider Agreements/Amendments CSO Academy’s Educational Goals. CSO Office of Fire Safety (OFS-40) – original occupancy permit and permits for renovations/additions, etc. CSO Lease, Deed of Premises or Rental Agreement and subsequent amendments (includes modular units). CSO Curriculum including any additions/deletions. CSO Asbestos Hazardous Emergency Response Act (AHERA) Management Plan. Visit xxx.xxxxxxxx.xxx/xxxxxxxx for Michigan’s model management plan. A copy of the “acceptance” letter sent by XXXXXX is also required. CSO Communicable Disease Curriculum (including minutes of board approval). CSO Job Descriptions for all employee groups CSO REQUIRED BOARD POLICIES Board adopted Purchasing Policy (date of approval). Reference: MCL 380.1267, MCL 380.1274 CSO Use of Medications Policy (date of approval). Reference: MCL 380.1178, 380.1178a, 380.1179 CSO Harassment of Staff or Applicant Policy (date of approval). Harassment of Students Policy (date of approval) Reference: MCL 380.1300a CSO Search and Seizure Policy (date of approval). Reference: MCL 380.1306 CSO Emergency Removal, Suspension and Expulsion of Students Policy (date of approval). Reference: MCL 380.1309; MCL 380.1312(8)&(9); MCL 37.1402 CSO Parent/Guardian Review of Instructional Materials & Observation of Instructional Activity Policy Reference: MCL 380.1137 CSO Board Member Reimbursement of Expenses Policy (date of approval). Reference: MCL 380.1254; MCL 388.1764b CSO Equal Access for Non-School Sponsored Student Clubs and Activities Policy (date of approval). Reference: MCL 380.1299 CSO Electronic or Wireless Communication Devices Policy (date of approval). CSO Preparedness for Toxic Hazard and Asbestos Hazard Policy (date of approval). Reference: MCL 324.8316, 380.1256 CSO Nondiscrimination and Access to Equal Educational Opportunity Policy (date of approval) Includingits evaluation shall include, but not be limited to, Michigan Constitution, Article I, §26, Xxxxxxx-Xxxxxx Civil Rights Act, Title VI the performance of the Civil Rights Act Academy in the areas of 1964student performance, Title IX board governance, organizational performance, compliance reporting, facility conditions, fiscal strength and reporting and other pertinent performance data, as required by federal and state law, the authorizing contract, or desired by the authorizer for review. Included in this evaluation shall be the requirements of Article VI Section 6.5 of the Education Amendments of 1972authorizing agreement, Section 504 of the Rehabilitation Act of 1973, and the Age Discrimination Act of 1975. CSO Academy Deposit Policy (date of approval). PA 105 of 1855, being MCL 21.146, Section 11.10 of the Charter Contract CSO Parental Involvement Policy (date of approval). Reference: MCL 380.1294 CSO Wellness Policy (date of approval). Reference: 42 USC §§ 1751, 1758, 1766; 42 USC § 1773 CSO Corporal Punishment Policy (date of approval). Reference: MCL 380.1312(8)&(9); CSO Anti-Bullying Policy (Xxxx’s Safe School Law) (date of approval). Reference: MCL 380.1310b CSO Cardiac Emergency Response Plan (date of approval). Reference: MCL 29.19 CSO The following reports Academies must submit to the local ISD, MDE, CEPI and other organizations throughout the year. DUE DATE REPORT DESCRIPTION SUBMIT TO: TBD Student Count Day for State Aid F.T.E. No submission required. September SE-4096 Special Education Actual Cost Report (Contact ISD for due date). ISD October Eye Protection Certificate (#4527 Certification of Eye Protective Devices Electronic Grant System [MEGS] if applicable). CEPI October Certification of Constitutionally Protected Prayer. MDE October SE-4094 Transportation Expenditure Report (Contact ISD for due date). ISD October 1 – October 31 (as scheduled) Teacher Certification/Criminal Background Check/Unprofessional Conduct. This is an onsite review scheduled and conducted by Quality Performance Resource Group. No submission required. No submission needed. Oct/Nov Deadline for XXXX/Single Record Student Database (“SRSD”) electronic file (Contact the local ISD for due date.) CEPI November Deadline for Immunization Records Report – IP100. (Contact Health Dept. for due date). Local Health Dept. November 14 Deadline for electronic submission to the Financial Information Database (FID, formerly known as the Form B). State aid will be withheld if the submission is not successful. CEPIwhich states:
Appears in 1 contract
University Board or CSO General Policies on Public School Academies Shall Apply. Notwithstanding any provision of this Contract to the contrary, and with the exception of existing University Board or CSO policies regarding public school academies which shall apply immediately, University Board or CSO general policies clarifying procedure and requirements applicable to public school academies under this Contract, as from time to time adopted or amended, will automatically apply to the Academy, provided they are not inconsistent with provisions of this Contract. Before issuing general policies under this Section, the University Board or the CSO shall provide a draft of the proposed policies to the Academy Board. The Academy Board shall have at least thirty (30) days to provide comment to the CSO on the proposed policies before such policies shall become effective. As the designated representative of the Grand Valley State Uniyersity University Board of Trustees, I hereby issue this Contract to the Academy on the date set forth above. GRAND VALLEY STATE UNIVERSITY BOARD OF TRUSTEES By:--- -- ------ University President or his/her designee By: As the authorized representative of the Academy, I hereby certify that the Academy is able to comply with the Contract and all Applicable Law, and that the Academy, through its governing board, has approved and agreed to comply with and be bound by the terms and conditions of this Contract. HILLSDALE PREP 48-ATORY SCHOOL ( ( 42 Public School WARRENDALE CHARTER ACADEMY Academy / School Board President Vice President Grand Valley State University shall evaluate the success of Excellence Master Calendar of Reporting Requirements July 1, 2018 – June 30, 2019 DUE DATE REPORT DESCRIPTION SUBMIT TO: July 2 Board Adopted 2018-2019 School Calendar/School Day Schedule. CSO July 2 Board adopted Annual Calendar of Regularly Scheduled Meetings for 2018-2019 CSO July 2 Board Adopted Annual Operating Budget for the General Fund and School Service Fund for 2018-2019. CSO July 2 Copy of Notice of Public Hearing for Annual Operating Budget for 2018-2019. CSO July 2 Copy of Parent Satisfaction Survey and Results from 2017-2018, if applicable. CSO July 25 DS-4168 Report of Days and Clock Hours of Pupil Instruction for 2016- 2017 academic year, if applicable (See MDE website, xxx.xxxxxxxx.xxx/xxx, for MDE due date and form). CSO August 3 Annual Organizational Meeting Minutes for 2018-2019. CSO August 3 Board Resolution appointing Chief Administrative Officer for 2018- 2019. Must be a board member. CSO August 3 Board Resolution appointing Freedom of Information Act Coordinator for 2018-2019. CSO August 3 Board Designated Legal Counsel for 2018-2019. CSO August 29 4th Quarter Financial Statements – quarter ending 06/30. CSO September 6 Organizational Chart for 2018-2019. CSO September 6 Board approved Student Handbook 2018-2019. CSO September 6 Board approved Employee Handbook 2018-2019. CSO September 6 Copy of School Improvement Plan covering 2018-2019 academic year. CSO September 6 School Information Update- See Epicenter Task for template CSO October 3 Completed PSA Insurance Questionnaires. Required forms available at xxx.xxxx.xxx/xxx CSO October 3 Staff Roster (GVSU Format) CSO October 3 Annual Nonprofit Corporation Information Update for 2017. CSO October 11 Unaudited Count Day Submission. CSO October 11 Criminal History Record Registration- New Schools CSO October 11 DS-4898 PSA Preliminary Pupil Membership Count for September 2018 Enrollment and Attendance for 1st & 2nd Year PSAs and Academies who added grade levels. (See MDE website, xxx.xxxxxxxx.xxx/xxx for MDE due date). CSO October 30 Audited Financial Statements for fiscal year ending June 30, 2018. (See MDE Website, xxx.xxxxxxxx.xxx/xxx, for MDE due date. CSO DUE DATE REPORT DESCRIPTION SUBMIT TO: October 30 Management Letter (comments and recommendations from independent financial auditor) for fiscal year ending June 30, 2018, if issued. If a management letter is not issued, a letter from the Academy stating a management letter was not issued is required to be submittedby considering multiple areas of performance. CSO October 30 Annual A-133 Single Audit for year ending June 30, 2018, is required if over $500K Criteria that the Grand Valley State University Charter Schools Office will use in federal funds have been expended. If a single audit is not necessary, a letter from the Academy stating as such is required to be submitted. CSO October 30 1st Quarter Financial Statements – quarter ending 09/30. CSO January 7 Special Education Population Data request sheet. CSO January 7 Staff Roster (GVSU Format) CSO January 30 2nd Quarter Financial Statements – quarter ending 12/31. CSO January 30 Michigan Highly Qualified Teacher Verification Report. Required Form Available at xxx.xxxx.xxx/xxx. CSO January 30 Board Member Annual Conflict of Interest CSO February 21 Winter Count Day Submission. CSO March (TBD) Anti-Bullying Policy, in accordance with Xxxx’s Safe School Law (new schools). CSO April 26 3rd Quarter Financial Statements – quarter ending 03/31. CSO May 15 Notice of Open Enrollment & Lottery Process or Open Enrollment & Lottery Process Board Policy for 2019-2020. Must include board approved offered seat schedule. CSO June 3 Certificate of Boiler Inspection covering years 2019-2020. CSO June 27 Board Approved Amended Budget for 2018-2019 fiscal year (or statement that budget has been reviewed and no amendment was needed). CSO June 27 2018-2019 Log of emergency drills, including date, time and results. Sample form available at xxx.xxxx.xxx/xxx. CSO June 27 Board adopted Letter of Engagement for year ending June 30, 2019, independent financial audit. CSO June 27 Food service license expiring 04/30/2020. CSO The following documents do not have a set calendar date; however, they require submission within a certain number of days from board action or other occurrence. DUE DATE REPORT DESCRIPTION SUBMIT TO: Date notice is posted Academy Board Meeting Record of Postings – cancellations, changes, special meetings, emergency etc. Must include time and date of actual posting. CSO 14 days after Board meeting Draft Academy Board Meeting Minutes and Resolutions of regular, special & emergency board meetings. CSO 14 days after Board approval Approved Academy Board Meeting Minutes and Resolutions of regular, special & emergency board meetings. CSO 30 business days after board approval Board Adopted Annual Operating Budget for 2011-2012 including Salary/Compensation Transparency Reporting to be available on school website per the State School Aid Act as amended No submission needed. 14 days after Board approval Oath of Office and written acceptance for each Board Member. CSO 10 business days after Board approval Board adopted Amended Budget and General Appropriations Resolution. CSO 10 days of receipt Written notice of litigation or formal proceedings involving the Academy. CSO 30 days prior to board execution Board proposed draft Educational Management Company Agreements or Amendments thereto. CSO 5 business days of receipt Request and Responses to Freedom of Information Requests. CSO Articles of Incorporation. Must have GVSU Board approval before modifying. CSO Board of Director Bylaws. CSO Educational Service Provider Agreements/Amendments CSO Academy’s Educational Goals. CSO Office of Fire Safety (OFS-40) – original occupancy permit and permits for renovations/additions, etc. CSO Lease, Deed of Premises or Rental Agreement and subsequent amendments (includes modular units). CSO Curriculum including any additions/deletions. CSO Asbestos Hazardous Emergency Response Act (AHERA) Management Plan. Visit xxx.xxxxxxxx.xxx/xxxxxxxx for Michigan’s model management plan. A copy of the “acceptance” letter sent by XXXXXX is also required. CSO Communicable Disease Curriculum (including minutes of board approval). CSO Job Descriptions for all employee groups CSO REQUIRED BOARD POLICIES Board adopted Purchasing Policy (date of approval). Reference: MCL 380.1267, MCL 380.1274 CSO Use of Medications Policy (date of approval). Reference: MCL 380.1178, 380.1178a, 380.1179 CSO Harassment of Staff or Applicant Policy (date of approval). Harassment of Students Policy (date of approval) Reference: MCL 380.1300a CSO Search and Seizure Policy (date of approval). Reference: MCL 380.1306 CSO Emergency Removal, Suspension and Expulsion of Students Policy (date of approval). Reference: MCL 380.1309; MCL 380.1312(8)&(9); MCL 37.1402 CSO Parent/Guardian Review of Instructional Materials & Observation of Instructional Activity Policy Reference: MCL 380.1137 CSO Board Member Reimbursement of Expenses Policy (date of approval). Reference: MCL 380.1254; MCL 388.1764b CSO Equal Access for Non-School Sponsored Student Clubs and Activities Policy (date of approval). Reference: MCL 380.1299 CSO Electronic or Wireless Communication Devices Policy (date of approval). CSO Preparedness for Toxic Hazard and Asbestos Hazard Policy (date of approval). Reference: MCL 324.8316, 380.1256 CSO Nondiscrimination and Access to Equal Educational Opportunity Policy (date of approval) Includingits evaluation shall include, but not be limited to, Michigan Constitution, Article I, §26, Xxxxxxx-Xxxxxx Civil Rights Act, Title VI the performance of the Civil Rights Act Academy in the areas of 1964student performance, Title IX board governance, organizational performance, compliance reporting, facility conditions, fiscal strength and reporting and other pertinent performance data, as required by federal and state law, the authorizing contract, or desired by the authorizer for review. Included in this evaluation shall be the requirements of Article VI Section 6.5 of the Education Amendments of 1972authorizing agreement, Section 504 of the Rehabilitation Act of 1973, and the Age Discrimination Act of 1975. CSO Academy Deposit Policy (date of approval). PA 105 of 1855, being MCL 21.146, Section 11.10 of the Charter Contract CSO Parental Involvement Policy (date of approval). Reference: MCL 380.1294 CSO Wellness Policy (date of approval). Reference: 42 USC §§ 1751, 1758, 1766; 42 USC § 1773 CSO Corporal Punishment Policy (date of approval). Reference: MCL 380.1312(8)&(9); CSO Anti-Bullying Policy (Xxxx’s Safe School Law) (date of approval). Reference: MCL 380.1310b CSO Cardiac Emergency Response Plan (date of approval). Reference: MCL 29.19 CSO The following reports Academies must submit to the local ISD, MDE, CEPI and other organizations throughout the year. DUE DATE REPORT DESCRIPTION SUBMIT TO: TBD Student Count Day for State Aid F.T.E. No submission required. September SE-4096 Special Education Actual Cost Report (Contact ISD for due date). ISD October Eye Protection Certificate (#4527 Certification of Eye Protective Devices Electronic Grant System [MEGS] if applicable). CEPI October Certification of Constitutionally Protected Prayer. MDE October SE-4094 Transportation Expenditure Report (Contact ISD for due date). ISD October 1 – October 31 (as scheduled) Teacher Certification/Criminal Background Check/Unprofessional Conduct. This is an onsite review scheduled and conducted by Quality Performance Resource Group. No submission required. No submission needed. Oct/Nov Deadline for XXXX/Single Record Student Database (“SRSD”) electronic file (Contact the local ISD for due date.) CEPI November Deadline for Immunization Records Report – IP100. (Contact Health Dept. for due date). Local Health Dept. November 14 Deadline for electronic submission to the Financial Information Database (FID, formerly known as the Form B). State aid will be withheld if the submission is not successful. CEPIwhich states:
Appears in 1 contract
University Board or CSO General Policies on Public School Academies Shall Apply. Notwithstanding any provision of this Contract to the contrary, and with the exception of existing University Board or CSO policies regarding public school academies which shall apply immediately, University Board or CSO general policies clarifying procedure and requirements applicable to public school academies under this Contract, as from time to time adopted or amended, will automatically apply to the Academy, provided they are not inconsistent with provisions of this Contract. Before issuing general policies under this Section, the University Board or the CSO shall provide a draft of the proposed policies to the Academy Board. The Academy Board shall have at least thirty (30) days to provide comment to the CSO on the proposed policies before such policies shall become effective. As the designated representative of the Grand Valley State Uniyersity University Board of Trustees, I hereby issue authorize this issuance of a Contract to the Academy to operate a School of Excellence on the date dates set forth above. GRAND VALLEY STATE UNIVERSITY BOARD OF TRUSTEES By:--- -- ------ By: University President or his/her designee As the authorized representative of the Academy, I hereby certify that the Academy is able to comply with the Contract and all Applicable Law, and that the Academy, through its governing board, has approved and agreed to comply with and be bound by the terms and conditions of this Contract. HILLSDALE PREP 48-ATORY SCHOOL ( ( 42 Public School XXXXX CHARTER ACADEMY By: Academy / School Board President Grand Valley State University shall evaluate the success of Excellence Master Calendar of Reporting Requirements July 1, 2018 – June 30, 2019 DUE DATE REPORT DESCRIPTION SUBMIT TO: July 2 Board Adopted 2018-2019 School Calendar/School Day Schedule. CSO July 2 Board adopted Annual Calendar of Regularly Scheduled Meetings for 2018-2019 CSO July 2 Board Adopted Annual Operating Budget for the General Fund and School Service Fund for 2018-2019. CSO July 2 Copy of Notice of Public Hearing for Annual Operating Budget for 2018-2019. CSO July 2 Copy of Parent Satisfaction Survey and Results from 2017-2018, if applicable. CSO July 25 DS-4168 Report of Days and Clock Hours of Pupil Instruction for 2016- 2017 academic year, if applicable (See MDE website, xxx.xxxxxxxx.xxx/xxx, for MDE due date and form). CSO August 3 Annual Organizational Meeting Minutes for 2018-2019. CSO August 3 Board Resolution appointing Chief Administrative Officer for 2018- 2019. Must be a board member. CSO August 3 Board Resolution appointing Freedom of Information Act Coordinator for 2018-2019. CSO August 3 Board Designated Legal Counsel for 2018-2019. CSO August 29 4th Quarter Financial Statements – quarter ending 06/30. CSO September 6 Organizational Chart for 2018-2019. CSO September 6 Board approved Student Handbook 2018-2019. CSO September 6 Board approved Employee Handbook 2018-2019. CSO September 6 Copy of School Improvement Plan covering 2018-2019 academic year. CSO September 6 School Information Update- See Epicenter Task for template CSO October 3 Completed PSA Insurance Questionnaires. Required forms available at xxx.xxxx.xxx/xxx CSO October 3 Staff Roster (GVSU Format) CSO October 3 Annual Nonprofit Corporation Information Update for 2017. CSO October 11 Unaudited Count Day Submission. CSO October 11 Criminal History Record Registration- New Schools CSO October 11 DS-4898 PSA Preliminary Pupil Membership Count for September 2018 Enrollment and Attendance for 1st & 2nd Year PSAs and Academies who added grade levels. (See MDE website, xxx.xxxxxxxx.xxx/xxx for MDE due date). CSO October 30 Audited Financial Statements for fiscal year ending June 30, 2018. (See MDE Website, xxx.xxxxxxxx.xxx/xxx, for MDE due date. CSO DUE DATE REPORT DESCRIPTION SUBMIT TO: October 30 Management Letter (comments and recommendations from independent financial auditor) for fiscal year ending June 30, 2018, if issued. If a management letter is not issued, a letter from the Academy stating a management letter was not issued is required to be submittedby considering multiple areas of performance. CSO October 30 Annual A-133 Single Audit for year ending June 30, 2018, is required if over $500K Criteria that the Grand Valley State University Charter Schools Office will use in federal funds have been expended. If a single audit is not necessary, a letter from the Academy stating as such is required to be submitted. CSO October 30 1st Quarter Financial Statements – quarter ending 09/30. CSO January 7 Special Education Population Data request sheet. CSO January 7 Staff Roster (GVSU Format) CSO January 30 2nd Quarter Financial Statements – quarter ending 12/31. CSO January 30 Michigan Highly Qualified Teacher Verification Report. Required Form Available at xxx.xxxx.xxx/xxx. CSO January 30 Board Member Annual Conflict of Interest CSO February 21 Winter Count Day Submission. CSO March (TBD) Anti-Bullying Policy, in accordance with Xxxx’s Safe School Law (new schools). CSO April 26 3rd Quarter Financial Statements – quarter ending 03/31. CSO May 15 Notice of Open Enrollment & Lottery Process or Open Enrollment & Lottery Process Board Policy for 2019-2020. Must include board approved offered seat schedule. CSO June 3 Certificate of Boiler Inspection covering years 2019-2020. CSO June 27 Board Approved Amended Budget for 2018-2019 fiscal year (or statement that budget has been reviewed and no amendment was needed). CSO June 27 2018-2019 Log of emergency drills, including date, time and results. Sample form available at xxx.xxxx.xxx/xxx. CSO June 27 Board adopted Letter of Engagement for year ending June 30, 2019, independent financial audit. CSO June 27 Food service license expiring 04/30/2020. CSO The following documents do not have a set calendar date; however, they require submission within a certain number of days from board action or other occurrence. DUE DATE REPORT DESCRIPTION SUBMIT TO: Date notice is posted Academy Board Meeting Record of Postings – cancellations, changes, special meetings, emergency etc. Must include time and date of actual posting. CSO 14 days after Board meeting Draft Academy Board Meeting Minutes and Resolutions of regular, special & emergency board meetings. CSO 14 days after Board approval Approved Academy Board Meeting Minutes and Resolutions of regular, special & emergency board meetings. CSO 30 business days after board approval Board Adopted Annual Operating Budget for 2011-2012 including Salary/Compensation Transparency Reporting to be available on school website per the State School Aid Act as amended No submission needed. 14 days after Board approval Oath of Office and written acceptance for each Board Member. CSO 10 business days after Board approval Board adopted Amended Budget and General Appropriations Resolution. CSO 10 days of receipt Written notice of litigation or formal proceedings involving the Academy. CSO 30 days prior to board execution Board proposed draft Educational Management Company Agreements or Amendments thereto. CSO 5 business days of receipt Request and Responses to Freedom of Information Requests. CSO Articles of Incorporation. Must have GVSU Board approval before modifying. CSO Board of Director Bylaws. CSO Educational Service Provider Agreements/Amendments CSO Academy’s Educational Goals. CSO Office of Fire Safety (OFS-40) – original occupancy permit and permits for renovations/additions, etc. CSO Lease, Deed of Premises or Rental Agreement and subsequent amendments (includes modular units). CSO Curriculum including any additions/deletions. CSO Asbestos Hazardous Emergency Response Act (AHERA) Management Plan. Visit xxx.xxxxxxxx.xxx/xxxxxxxx for Michigan’s model management plan. A copy of the “acceptance” letter sent by XXXXXX is also required. CSO Communicable Disease Curriculum (including minutes of board approval). CSO Job Descriptions for all employee groups CSO REQUIRED BOARD POLICIES Board adopted Purchasing Policy (date of approval). Reference: MCL 380.1267, MCL 380.1274 CSO Use of Medications Policy (date of approval). Reference: MCL 380.1178, 380.1178a, 380.1179 CSO Harassment of Staff or Applicant Policy (date of approval). Harassment of Students Policy (date of approval) Reference: MCL 380.1300a CSO Search and Seizure Policy (date of approval). Reference: MCL 380.1306 CSO Emergency Removal, Suspension and Expulsion of Students Policy (date of approval). Reference: MCL 380.1309; MCL 380.1312(8)&(9); MCL 37.1402 CSO Parent/Guardian Review of Instructional Materials & Observation of Instructional Activity Policy Reference: MCL 380.1137 CSO Board Member Reimbursement of Expenses Policy (date of approval). Reference: MCL 380.1254; MCL 388.1764b CSO Equal Access for Non-School Sponsored Student Clubs and Activities Policy (date of approval). Reference: MCL 380.1299 CSO Electronic or Wireless Communication Devices Policy (date of approval). CSO Preparedness for Toxic Hazard and Asbestos Hazard Policy (date of approval). Reference: MCL 324.8316, 380.1256 CSO Nondiscrimination and Access to Equal Educational Opportunity Policy (date of approval) Includingits evaluation shall include, but not be limited to, Michigan Constitution, Article I, §26, Xxxxxxx-Xxxxxx Civil Rights Act, Title VI the performance of the Civil Rights Act Academy in the areas of 1964student performance, Title IX board governance, organizational performance, compliance reporting, facility conditions, fiscal strength and reporting and other pertinent performance data, as required by federal and state law, the authorizing contract, or desired by the authorizer for review. Included in this evaluation shall be the requirements of Article VI Section 6.5 of the Education Amendments of 1972authorizing agreement, Section 504 of the Rehabilitation Act of 1973, and the Age Discrimination Act of 1975. CSO Academy Deposit Policy (date of approval). PA 105 of 1855, being MCL 21.146, Section 11.10 of the Charter Contract CSO Parental Involvement Policy (date of approval). Reference: MCL 380.1294 CSO Wellness Policy (date of approval). Reference: 42 USC §§ 1751, 1758, 1766; 42 USC § 1773 CSO Corporal Punishment Policy (date of approval). Reference: MCL 380.1312(8)&(9); CSO Anti-Bullying Policy (Xxxx’s Safe School Law) (date of approval). Reference: MCL 380.1310b CSO Cardiac Emergency Response Plan (date of approval). Reference: MCL 29.19 CSO The following reports Academies must submit to the local ISD, MDE, CEPI and other organizations throughout the year. DUE DATE REPORT DESCRIPTION SUBMIT TO: TBD Student Count Day for State Aid F.T.E. No submission required. September SE-4096 Special Education Actual Cost Report (Contact ISD for due date). ISD October Eye Protection Certificate (#4527 Certification of Eye Protective Devices Electronic Grant System [MEGS] if applicable). CEPI October Certification of Constitutionally Protected Prayer. MDE October SE-4094 Transportation Expenditure Report (Contact ISD for due date). ISD October 1 – October 31 (as scheduled) Teacher Certification/Criminal Background Check/Unprofessional Conduct. This is an onsite review scheduled and conducted by Quality Performance Resource Group. No submission required. No submission needed. Oct/Nov Deadline for XXXX/Single Record Student Database (“SRSD”) electronic file (Contact the local ISD for due date.) CEPI November Deadline for Immunization Records Report – IP100. (Contact Health Dept. for due date). Local Health Dept. November 14 Deadline for electronic submission to the Financial Information Database (FID, formerly known as the Form B). State aid will be withheld if the submission is not successful. CEPIwhich states:
Appears in 1 contract
University Board or CSO General Policies on Public School Academies Shall Apply. Notwithstanding any provision of this Contract to the contrary, and with the exception of existing University Board or CSO policies regarding public school academies which shall apply immediately, University Board or CSO general policies clarifying procedure and requirements applicable to public school academies under this Contract, as from time to time adopted or amended, will automatically apply to the Academy, provided they are not inconsistent with provisions of this Contract. Before issuing general policies under this Section, the University Board or the CSO shall provide a draft of the proposed policies to the Academy Board. The Academy Board shall have at least thirty (30) days to provide comment to the CSO on the proposed policies before such policies shall become effective. As the designated representative of the Grand Valley State Uniyersity University Board of Trustees, I hereby issue authorize this issuance of a Contract to the Academy to operate a School of Excellence on the date dates set forth above. GRAND VALLEY STATE UNIVERSITY BOARD OF TRUSTEES By:--- -- ------ By: University President or his/her designee As the authorized representative of the Academy, I hereby certify that the Academy is able to comply with the Contract and all Applicable Law, and that the Academy, through its governing board, has approved and agreed to comply with and be bound by the terms and conditions of this Contract. HILLSDALE PREP 48-ATORY SCHOOL ( ( 42 Public School DETROIT MERIT CHARTER ACADEMY By: Academy / School Board President Grand Valley State University shall evaluate the success of Excellence Master Calendar of Reporting Requirements July 1, 2018 – June 30, 2019 DUE DATE REPORT DESCRIPTION SUBMIT TO: July 2 Board Adopted 2018-2019 School Calendar/School Day Schedule. CSO July 2 Board adopted Annual Calendar of Regularly Scheduled Meetings for 2018-2019 CSO July 2 Board Adopted Annual Operating Budget for the General Fund and School Service Fund for 2018-2019. CSO July 2 Copy of Notice of Public Hearing for Annual Operating Budget for 2018-2019. CSO July 2 Copy of Parent Satisfaction Survey and Results from 2017-2018, if applicable. CSO July 25 DS-4168 Report of Days and Clock Hours of Pupil Instruction for 2016- 2017 academic year, if applicable (See MDE website, xxx.xxxxxxxx.xxx/xxx, for MDE due date and form). CSO August 3 Annual Organizational Meeting Minutes for 2018-2019. CSO August 3 Board Resolution appointing Chief Administrative Officer for 2018- 2019. Must be a board member. CSO August 3 Board Resolution appointing Freedom of Information Act Coordinator for 2018-2019. CSO August 3 Board Designated Legal Counsel for 2018-2019. CSO August 29 4th Quarter Financial Statements – quarter ending 06/30. CSO September 6 Organizational Chart for 2018-2019. CSO September 6 Board approved Student Handbook 2018-2019. CSO September 6 Board approved Employee Handbook 2018-2019. CSO September 6 Copy of School Improvement Plan covering 2018-2019 academic year. CSO September 6 School Information Update- See Epicenter Task for template CSO October 3 Completed PSA Insurance Questionnaires. Required forms available at xxx.xxxx.xxx/xxx CSO October 3 Staff Roster (GVSU Format) CSO October 3 Annual Nonprofit Corporation Information Update for 2017. CSO October 11 Unaudited Count Day Submission. CSO October 11 Criminal History Record Registration- New Schools CSO October 11 DS-4898 PSA Preliminary Pupil Membership Count for September 2018 Enrollment and Attendance for 1st & 2nd Year PSAs and Academies who added grade levels. (See MDE website, xxx.xxxxxxxx.xxx/xxx for MDE due date). CSO October 30 Audited Financial Statements for fiscal year ending June 30, 2018. (See MDE Website, xxx.xxxxxxxx.xxx/xxx, for MDE due date. CSO DUE DATE REPORT DESCRIPTION SUBMIT TO: October 30 Management Letter (comments and recommendations from independent financial auditor) for fiscal year ending June 30, 2018, if issued. If a management letter is not issued, a letter from the Academy stating a management letter was not issued is required to be submittedby considering multiple areas of performance. CSO October 30 Annual A-133 Single Audit for year ending June 30, 2018, is required if over $500K Criteria that the Grand Valley State University Charter Schools Office will use in federal funds have been expended. If a single audit is not necessary, a letter from the Academy stating as such is required to be submitted. CSO October 30 1st Quarter Financial Statements – quarter ending 09/30. CSO January 7 Special Education Population Data request sheet. CSO January 7 Staff Roster (GVSU Format) CSO January 30 2nd Quarter Financial Statements – quarter ending 12/31. CSO January 30 Michigan Highly Qualified Teacher Verification Report. Required Form Available at xxx.xxxx.xxx/xxx. CSO January 30 Board Member Annual Conflict of Interest CSO February 21 Winter Count Day Submission. CSO March (TBD) Anti-Bullying Policy, in accordance with Xxxx’s Safe School Law (new schools). CSO April 26 3rd Quarter Financial Statements – quarter ending 03/31. CSO May 15 Notice of Open Enrollment & Lottery Process or Open Enrollment & Lottery Process Board Policy for 2019-2020. Must include board approved offered seat schedule. CSO June 3 Certificate of Boiler Inspection covering years 2019-2020. CSO June 27 Board Approved Amended Budget for 2018-2019 fiscal year (or statement that budget has been reviewed and no amendment was needed). CSO June 27 2018-2019 Log of emergency drills, including date, time and results. Sample form available at xxx.xxxx.xxx/xxx. CSO June 27 Board adopted Letter of Engagement for year ending June 30, 2019, independent financial audit. CSO June 27 Food service license expiring 04/30/2020. CSO The following documents do not have a set calendar date; however, they require submission within a certain number of days from board action or other occurrence. DUE DATE REPORT DESCRIPTION SUBMIT TO: Date notice is posted Academy Board Meeting Record of Postings – cancellations, changes, special meetings, emergency etc. Must include time and date of actual posting. CSO 14 days after Board meeting Draft Academy Board Meeting Minutes and Resolutions of regular, special & emergency board meetings. CSO 14 days after Board approval Approved Academy Board Meeting Minutes and Resolutions of regular, special & emergency board meetings. CSO 30 business days after board approval Board Adopted Annual Operating Budget for 2011-2012 including Salary/Compensation Transparency Reporting to be available on school website per the State School Aid Act as amended No submission needed. 14 days after Board approval Oath of Office and written acceptance for each Board Member. CSO 10 business days after Board approval Board adopted Amended Budget and General Appropriations Resolution. CSO 10 days of receipt Written notice of litigation or formal proceedings involving the Academy. CSO 30 days prior to board execution Board proposed draft Educational Management Company Agreements or Amendments thereto. CSO 5 business days of receipt Request and Responses to Freedom of Information Requests. CSO Articles of Incorporation. Must have GVSU Board approval before modifying. CSO Board of Director Bylaws. CSO Educational Service Provider Agreements/Amendments CSO Academy’s Educational Goals. CSO Office of Fire Safety (OFS-40) – original occupancy permit and permits for renovations/additions, etc. CSO Lease, Deed of Premises or Rental Agreement and subsequent amendments (includes modular units). CSO Curriculum including any additions/deletions. CSO Asbestos Hazardous Emergency Response Act (AHERA) Management Plan. Visit xxx.xxxxxxxx.xxx/xxxxxxxx for Michigan’s model management plan. A copy of the “acceptance” letter sent by XXXXXX is also required. CSO Communicable Disease Curriculum (including minutes of board approval). CSO Job Descriptions for all employee groups CSO REQUIRED BOARD POLICIES Board adopted Purchasing Policy (date of approval). Reference: MCL 380.1267, MCL 380.1274 CSO Use of Medications Policy (date of approval). Reference: MCL 380.1178, 380.1178a, 380.1179 CSO Harassment of Staff or Applicant Policy (date of approval). Harassment of Students Policy (date of approval) Reference: MCL 380.1300a CSO Search and Seizure Policy (date of approval). Reference: MCL 380.1306 CSO Emergency Removal, Suspension and Expulsion of Students Policy (date of approval). Reference: MCL 380.1309; MCL 380.1312(8)&(9); MCL 37.1402 CSO Parent/Guardian Review of Instructional Materials & Observation of Instructional Activity Policy Reference: MCL 380.1137 CSO Board Member Reimbursement of Expenses Policy (date of approval). Reference: MCL 380.1254; MCL 388.1764b CSO Equal Access for Non-School Sponsored Student Clubs and Activities Policy (date of approval). Reference: MCL 380.1299 CSO Electronic or Wireless Communication Devices Policy (date of approval). CSO Preparedness for Toxic Hazard and Asbestos Hazard Policy (date of approval). Reference: MCL 324.8316, 380.1256 CSO Nondiscrimination and Access to Equal Educational Opportunity Policy (date of approval) Includingits evaluation shall include, but not be limited to, Michigan Constitution, Article I, §26, Xxxxxxx-Xxxxxx Civil Rights Act, Title VI the performance of the Civil Rights Act Academy in the areas of 1964student performance, Title IX board governance, organizational performance, compliance reporting, facility conditions, fiscal strength and reporting and other pertinent performance data, as required by federal and state law, the authorizing contract, or desired by the authorizer for review. Included in this evaluation shall be the requirements of Article VI Section 6.5 of the Education Amendments of 1972authorizing agreement, Section 504 of the Rehabilitation Act of 1973, and the Age Discrimination Act of 1975. CSO Academy Deposit Policy (date of approval). PA 105 of 1855, being MCL 21.146, Section 11.10 of the Charter Contract CSO Parental Involvement Policy (date of approval). Reference: MCL 380.1294 CSO Wellness Policy (date of approval). Reference: 42 USC §§ 1751, 1758, 1766; 42 USC § 1773 CSO Corporal Punishment Policy (date of approval). Reference: MCL 380.1312(8)&(9); CSO Anti-Bullying Policy (Xxxx’s Safe School Law) (date of approval). Reference: MCL 380.1310b CSO Cardiac Emergency Response Plan (date of approval). Reference: MCL 29.19 CSO The following reports Academies must submit to the local ISD, MDE, CEPI and other organizations throughout the year. DUE DATE REPORT DESCRIPTION SUBMIT TO: TBD Student Count Day for State Aid F.T.E. No submission required. September SE-4096 Special Education Actual Cost Report (Contact ISD for due date). ISD October Eye Protection Certificate (#4527 Certification of Eye Protective Devices Electronic Grant System [MEGS] if applicable). CEPI October Certification of Constitutionally Protected Prayer. MDE October SE-4094 Transportation Expenditure Report (Contact ISD for due date). ISD October 1 – October 31 (as scheduled) Teacher Certification/Criminal Background Check/Unprofessional Conduct. This is an onsite review scheduled and conducted by Quality Performance Resource Group. No submission required. No submission needed. Oct/Nov Deadline for XXXX/Single Record Student Database (“SRSD”) electronic file (Contact the local ISD for due date.) CEPI November Deadline for Immunization Records Report – IP100. (Contact Health Dept. for due date). Local Health Dept. November 14 Deadline for electronic submission to the Financial Information Database (FID, formerly known as the Form B). State aid will be withheld if the submission is not successful. CEPIwhich states:
Appears in 1 contract
University Board or CSO General Policies on Public School Academies Shall Apply. Notwithstanding any provision of this Contract to the contrary, and with the exception of existing University Board or CSO policies regarding public school academies which shall apply immediately, University Board or CSO general policies clarifying procedure and requirements applicable to public school academies under this Contract, as from time to time adopted or amended, will automatically apply to the Academy, provided they are not inconsistent with provisions of this Contract. Before issuing general policies under this Section, the University Board or the CSO shall provide a draft of the proposed policies to the Academy Board. The Academy Board shall have at least thirty (30) days to provide comment to the CSO on the proposed policies before such policies shall become effective. As the designated representative of the Grand Valley State Uniyersity University Board of Trustees, I hereby issue this Contract to the Academy on the date set forth above. GRAND VALLEY STATE UNIVERSITY BOARD OF TRUSTEES By:--- -- ------ University President or his/her designee By: As the authorized representative of the Academy, I hereby certify that the Academy is able to comply with the Contract and all Applicable Law, and that the Academy, through its governing board, has approved and agreed to comply with and be bound by the terms and conditions of this Contract. HILLSDALE PREP 48-ATORY SCHOOL ( ( 42 Public School WESTFIELD CHARTER ACADEMY Academy / School Board President Grand Valley State University shall evaluate the success of Excellence Master Calendar of Reporting Requirements July 1, 2018 – June 30, 2019 DUE DATE REPORT DESCRIPTION SUBMIT TO: July 2 Board Adopted 2018-2019 School Calendar/School Day Schedule. CSO July 2 Board adopted Annual Calendar of Regularly Scheduled Meetings for 2018-2019 CSO July 2 Board Adopted Annual Operating Budget for the General Fund and School Service Fund for 2018-2019. CSO July 2 Copy of Notice of Public Hearing for Annual Operating Budget for 2018-2019. CSO July 2 Copy of Parent Satisfaction Survey and Results from 2017-2018, if applicable. CSO July 25 DS-4168 Report of Days and Clock Hours of Pupil Instruction for 2016- 2017 academic year, if applicable (See MDE website, xxx.xxxxxxxx.xxx/xxx, for MDE due date and form). CSO August 3 Annual Organizational Meeting Minutes for 2018-2019. CSO August 3 Board Resolution appointing Chief Administrative Officer for 2018- 2019. Must be a board member. CSO August 3 Board Resolution appointing Freedom of Information Act Coordinator for 2018-2019. CSO August 3 Board Designated Legal Counsel for 2018-2019. CSO August 29 4th Quarter Financial Statements – quarter ending 06/30. CSO September 6 Organizational Chart for 2018-2019. CSO September 6 Board approved Student Handbook 2018-2019. CSO September 6 Board approved Employee Handbook 2018-2019. CSO September 6 Copy of School Improvement Plan covering 2018-2019 academic year. CSO September 6 School Information Update- See Epicenter Task for template CSO October 3 Completed PSA Insurance Questionnaires. Required forms available at xxx.xxxx.xxx/xxx CSO October 3 Staff Roster (GVSU Format) CSO October 3 Annual Nonprofit Corporation Information Update for 2017. CSO October 11 Unaudited Count Day Submission. CSO October 11 Criminal History Record Registration- New Schools CSO October 11 DS-4898 PSA Preliminary Pupil Membership Count for September 2018 Enrollment and Attendance for 1st & 2nd Year PSAs and Academies who added grade levels. (See MDE website, xxx.xxxxxxxx.xxx/xxx for MDE due date). CSO October 30 Audited Financial Statements for fiscal year ending June 30, 2018. (See MDE Website, xxx.xxxxxxxx.xxx/xxx, for MDE due date. CSO DUE DATE REPORT DESCRIPTION SUBMIT TO: October 30 Management Letter (comments and recommendations from independent financial auditor) for fiscal year ending June 30, 2018, if issued. If a management letter is not issued, a letter from the Academy stating a management letter was not issued is required to be submittedby considering multiple areas of performance. CSO October 30 Annual A-133 Single Audit for year ending June 30, 2018, is required if over $500K Criteria that the Grand Valley State University Charter Schools Office will use in federal funds have been expended. If a single audit is not necessary, a letter from the Academy stating as such is required to be submitted. CSO October 30 1st Quarter Financial Statements – quarter ending 09/30. CSO January 7 Special Education Population Data request sheet. CSO January 7 Staff Roster (GVSU Format) CSO January 30 2nd Quarter Financial Statements – quarter ending 12/31. CSO January 30 Michigan Highly Qualified Teacher Verification Report. Required Form Available at xxx.xxxx.xxx/xxx. CSO January 30 Board Member Annual Conflict of Interest CSO February 21 Winter Count Day Submission. CSO March (TBD) Anti-Bullying Policy, in accordance with Xxxx’s Safe School Law (new schools). CSO April 26 3rd Quarter Financial Statements – quarter ending 03/31. CSO May 15 Notice of Open Enrollment & Lottery Process or Open Enrollment & Lottery Process Board Policy for 2019-2020. Must include board approved offered seat schedule. CSO June 3 Certificate of Boiler Inspection covering years 2019-2020. CSO June 27 Board Approved Amended Budget for 2018-2019 fiscal year (or statement that budget has been reviewed and no amendment was needed). CSO June 27 2018-2019 Log of emergency drills, including date, time and results. Sample form available at xxx.xxxx.xxx/xxx. CSO June 27 Board adopted Letter of Engagement for year ending June 30, 2019, independent financial audit. CSO June 27 Food service license expiring 04/30/2020. CSO The following documents do not have a set calendar date; however, they require submission within a certain number of days from board action or other occurrence. DUE DATE REPORT DESCRIPTION SUBMIT TO: Date notice is posted Academy Board Meeting Record of Postings – cancellations, changes, special meetings, emergency etc. Must include time and date of actual posting. CSO 14 days after Board meeting Draft Academy Board Meeting Minutes and Resolutions of regular, special & emergency board meetings. CSO 14 days after Board approval Approved Academy Board Meeting Minutes and Resolutions of regular, special & emergency board meetings. CSO 30 business days after board approval Board Adopted Annual Operating Budget for 2011-2012 including Salary/Compensation Transparency Reporting to be available on school website per the State School Aid Act as amended No submission needed. 14 days after Board approval Oath of Office and written acceptance for each Board Member. CSO 10 business days after Board approval Board adopted Amended Budget and General Appropriations Resolution. CSO 10 days of receipt Written notice of litigation or formal proceedings involving the Academy. CSO 30 days prior to board execution Board proposed draft Educational Management Company Agreements or Amendments thereto. CSO 5 business days of receipt Request and Responses to Freedom of Information Requests. CSO Articles of Incorporation. Must have GVSU Board approval before modifying. CSO Board of Director Bylaws. CSO Educational Service Provider Agreements/Amendments CSO Academy’s Educational Goals. CSO Office of Fire Safety (OFS-40) – original occupancy permit and permits for renovations/additions, etc. CSO Lease, Deed of Premises or Rental Agreement and subsequent amendments (includes modular units). CSO Curriculum including any additions/deletions. CSO Asbestos Hazardous Emergency Response Act (AHERA) Management Plan. Visit xxx.xxxxxxxx.xxx/xxxxxxxx for Michigan’s model management plan. A copy of the “acceptance” letter sent by XXXXXX is also required. CSO Communicable Disease Curriculum (including minutes of board approval). CSO Job Descriptions for all employee groups CSO REQUIRED BOARD POLICIES Board adopted Purchasing Policy (date of approval). Reference: MCL 380.1267, MCL 380.1274 CSO Use of Medications Policy (date of approval). Reference: MCL 380.1178, 380.1178a, 380.1179 CSO Harassment of Staff or Applicant Policy (date of approval). Harassment of Students Policy (date of approval) Reference: MCL 380.1300a CSO Search and Seizure Policy (date of approval). Reference: MCL 380.1306 CSO Emergency Removal, Suspension and Expulsion of Students Policy (date of approval). Reference: MCL 380.1309; MCL 380.1312(8)&(9); MCL 37.1402 CSO Parent/Guardian Review of Instructional Materials & Observation of Instructional Activity Policy Reference: MCL 380.1137 CSO Board Member Reimbursement of Expenses Policy (date of approval). Reference: MCL 380.1254; MCL 388.1764b CSO Equal Access for Non-School Sponsored Student Clubs and Activities Policy (date of approval). Reference: MCL 380.1299 CSO Electronic or Wireless Communication Devices Policy (date of approval). CSO Preparedness for Toxic Hazard and Asbestos Hazard Policy (date of approval). Reference: MCL 324.8316, 380.1256 CSO Nondiscrimination and Access to Equal Educational Opportunity Policy (date of approval) Includingits evaluation shall include, but not be limited to, Michigan Constitution, Article I, §26, Xxxxxxx-Xxxxxx Civil Rights Act, Title VI the performance of the Civil Rights Act Academy in the areas of 1964student performance, Title IX board governance, organizational performance, compliance reporting, facility conditions, fiscal strength and reporting and other pertinent performance data, as required by federal and state law, the authorizing contract, or desired by the authorizer for review. Included in this evaluation shall be the requirements of Article VI Section 6.5 of the Education Amendments of 1972authorizing agreement, Section 504 of the Rehabilitation Act of 1973, and the Age Discrimination Act of 1975. CSO Academy Deposit Policy (date of approval). PA 105 of 1855, being MCL 21.146, Section 11.10 of the Charter Contract CSO Parental Involvement Policy (date of approval). Reference: MCL 380.1294 CSO Wellness Policy (date of approval). Reference: 42 USC §§ 1751, 1758, 1766; 42 USC § 1773 CSO Corporal Punishment Policy (date of approval). Reference: MCL 380.1312(8)&(9); CSO Anti-Bullying Policy (Xxxx’s Safe School Law) (date of approval). Reference: MCL 380.1310b CSO Cardiac Emergency Response Plan (date of approval). Reference: MCL 29.19 CSO The following reports Academies must submit to the local ISD, MDE, CEPI and other organizations throughout the year. DUE DATE REPORT DESCRIPTION SUBMIT TO: TBD Student Count Day for State Aid F.T.E. No submission required. September SE-4096 Special Education Actual Cost Report (Contact ISD for due date). ISD October Eye Protection Certificate (#4527 Certification of Eye Protective Devices Electronic Grant System [MEGS] if applicable). CEPI October Certification of Constitutionally Protected Prayer. MDE October SE-4094 Transportation Expenditure Report (Contact ISD for due date). ISD October 1 – October 31 (as scheduled) Teacher Certification/Criminal Background Check/Unprofessional Conduct. This is an onsite review scheduled and conducted by Quality Performance Resource Group. No submission required. No submission needed. Oct/Nov Deadline for XXXX/Single Record Student Database (“SRSD”) electronic file (Contact the local ISD for due date.) CEPI November Deadline for Immunization Records Report – IP100. (Contact Health Dept. for due date). Local Health Dept. November 14 Deadline for electronic submission to the Financial Information Database (FID, formerly known as the Form B). State aid will be withheld if the submission is not successful. CEPIwhich states:
Appears in 1 contract
University Board or CSO General Policies on Public School Academies Shall Apply. Notwithstanding any provision of this Contract to the contrary, and with the exception of existing University Board or CSO policies regarding public school academies which shall apply immediately, University Board or CSO general policies clarifying procedure and requirements applicable to public school academies under this Contract, as from time to time adopted or amended, will automatically apply to the Academy, provided they are not inconsistent with provisions of this Contract. Before issuing general policies under this Section, the University Board or the CSO shall provide a draft of the proposed policies to the Academy Board. The Academy Board shall have at least thirty (30) days to provide comment to the CSO on the proposed policies before such policies shall become effective. As the designated representative of the Grand Valley State Uniyersity University Board of Trustees, I l hereby issue this Contract to the Academy on the date set forth 0lm above. GRAND VALLEY STATE UNIVERSITY BOARD OF TRUSTEES By:--- -- ------ By: _&--"-/_/'_ff- __ University President or his/her designee As the authorized representative of the Academy, I hereby certify that the Academy is able to comply with the Contract and all Applicable Law, and that the Academy, through its governing board, has approved and agreed to comply with and be bound by the terms and conditions of this Contract. HILLSDALE PREP 48-ATORY SCHOOL ( ( 42 Public School COVENANT HOUSE ACADEMY DETROIT . Aca emy Board President SCHEDULE 7�4 Grand Valley State University shall evaluate the success ofthe Academy / School by considering multiple areas of Excellence Master Calendar of Reporting Requirements July 1, 2018 – June 30, 2019 DUE DATE REPORT DESCRIPTION SUBMIT TO: July 2 Board Adopted 2018-2019 School Calendar/School Day Scheduleperformance. CSO July 2 Board adopted Annual Calendar of Regularly Scheduled Meetings for 2018-2019 CSO July 2 Board Adopted Annual Operating Budget for Criteria that the General Fund and School Service Fund for 2018-2019. CSO July 2 Copy of Notice of Public Hearing for Annual Operating Budget for 2018-2019. CSO July 2 Copy of Parent Satisfaction Survey and Results from 2017-2018, if applicable. CSO July 25 DS-4168 Report of Days and Clock Hours of Pupil Instruction for 2016- 2017 academic year, if applicable (See MDE website, xxx.xxxxxxxx.xxx/xxx, for MDE due date and form). CSO August 3 Annual Organizational Meeting Minutes for 2018-2019. CSO August 3 Board Resolution appointing Chief Administrative Officer for 2018- 2019. Must be a board member. CSO August 3 Board Resolution appointing Freedom of Information Act Coordinator for 2018-2019. CSO August 3 Board Designated Legal Counsel for 2018-2019. CSO August 29 4th Quarter Financial Statements – quarter ending 06/30. CSO September 6 Organizational Chart for 2018-2019. CSO September 6 Board approved Student Handbook 2018-2019. CSO September 6 Board approved Employee Handbook 2018-2019. CSO September 6 Copy of School Improvement Plan covering 2018-2019 academic year. CSO September 6 School Information Update- See Epicenter Task for template CSO October 3 Completed PSA Insurance Questionnaires. Required forms available at xxx.xxxx.xxx/xxx CSO October 3 Staff Roster (GVSU Format) CSO October 3 Annual Nonprofit Corporation Information Update for 2017. CSO October 11 Unaudited Count Day Submission. CSO October 11 Criminal History Record Registration- New Grand Valley State University Charter Schools CSO October 11 DS-4898 PSA Preliminary Pupil Membership Count for September 2018 Enrollment and Attendance for 1st & 2nd Year PSAs and Academies who added grade levels. (See MDE website, xxx.xxxxxxxx.xxx/xxx for MDE due date). CSO October 30 Audited Financial Statements for fiscal year ending June 30, 2018. (See MDE Website, xxx.xxxxxxxx.xxx/xxx, for MDE due date. CSO DUE DATE REPORT DESCRIPTION SUBMIT TO: October 30 Management Letter (comments and recommendations from independent financial auditor) for fiscal year ending June 30, 2018, if issued. If a management letter is not issued, a letter from the Academy stating a management letter was not issued is required to be submitted. CSO October 30 Annual A-133 Single Audit for year ending June 30, 2018, is required if over $500K Office will use in federal funds have been expended. If a single audit is not necessary, a letter from the Academy stating as such is required to be submitted. CSO October 30 1st Quarter Financial Statements – quarter ending 09/30. CSO January 7 Special Education Population Data request sheet. CSO January 7 Staff Roster (GVSU Format) CSO January 30 2nd Quarter Financial Statements – quarter ending 12/31. CSO January 30 Michigan Highly Qualified Teacher Verification Report. Required Form Available at xxx.xxxx.xxx/xxx. CSO January 30 Board Member Annual Conflict of Interest CSO February 21 Winter Count Day Submission. CSO March (TBD) Anti-Bullying Policy, in accordance with Xxxx’s Safe School Law (new schools). CSO April 26 3rd Quarter Financial Statements – quarter ending 03/31. CSO May 15 Notice of Open Enrollment & Lottery Process or Open Enrollment & Lottery Process Board Policy for 2019-2020. Must include board approved offered seat schedule. CSO June 3 Certificate of Boiler Inspection covering years 2019-2020. CSO June 27 Board Approved Amended Budget for 2018-2019 fiscal year (or statement that budget has been reviewed and no amendment was needed). CSO June 27 2018-2019 Log of emergency drills, including date, time and results. Sample form available at xxx.xxxx.xxx/xxx. CSO June 27 Board adopted Letter of Engagement for year ending June 30, 2019, independent financial audit. CSO June 27 Food service license expiring 04/30/2020. CSO The following documents do not have a set calendar date; however, they require submission within a certain number of days from board action or other occurrence. DUE DATE REPORT DESCRIPTION SUBMIT TO: Date notice is posted Academy Board Meeting Record of Postings – cancellations, changes, special meetings, emergency etc. Must include time and date of actual posting. CSO 14 days after Board meeting Draft Academy Board Meeting Minutes and Resolutions of regular, special & emergency board meetings. CSO 14 days after Board approval Approved Academy Board Meeting Minutes and Resolutions of regular, special & emergency board meetings. CSO 30 business days after board approval Board Adopted Annual Operating Budget for 2011-2012 including Salary/Compensation Transparency Reporting to be available on school website per the State School Aid Act as amended No submission needed. 14 days after Board approval Oath of Office and written acceptance for each Board Member. CSO 10 business days after Board approval Board adopted Amended Budget and General Appropriations Resolution. CSO 10 days of receipt Written notice of litigation or formal proceedings involving the Academy. CSO 30 days prior to board execution Board proposed draft Educational Management Company Agreements or Amendments thereto. CSO 5 business days of receipt Request and Responses to Freedom of Information Requests. CSO Articles of Incorporation. Must have GVSU Board approval before modifying. CSO Board of Director Bylaws. CSO Educational Service Provider Agreements/Amendments CSO Academy’s Educational Goals. CSO Office of Fire Safety (OFS-40) – original occupancy permit and permits for renovations/additions, etc. CSO Lease, Deed of Premises or Rental Agreement and subsequent amendments (includes modular units). CSO Curriculum including any additions/deletions. CSO Asbestos Hazardous Emergency Response Act (AHERA) Management Plan. Visit xxx.xxxxxxxx.xxx/xxxxxxxx for Michigan’s model management plan. A copy of the “acceptance” letter sent by XXXXXX is also required. CSO Communicable Disease Curriculum (including minutes of board approval). CSO Job Descriptions for all employee groups CSO REQUIRED BOARD POLICIES Board adopted Purchasing Policy (date of approval). Reference: MCL 380.1267, MCL 380.1274 CSO Use of Medications Policy (date of approval). Reference: MCL 380.1178, 380.1178a, 380.1179 CSO Harassment of Staff or Applicant Policy (date of approval). Harassment of Students Policy (date of approval) Reference: MCL 380.1300a CSO Search and Seizure Policy (date of approval). Reference: MCL 380.1306 CSO Emergency Removal, Suspension and Expulsion of Students Policy (date of approval). Reference: MCL 380.1309; MCL 380.1312(8)&(9); MCL 37.1402 CSO Parent/Guardian Review of Instructional Materials & Observation of Instructional Activity Policy Reference: MCL 380.1137 CSO Board Member Reimbursement of Expenses Policy (date of approval). Reference: MCL 380.1254; MCL 388.1764b CSO Equal Access for Non-School Sponsored Student Clubs and Activities Policy (date of approval). Reference: MCL 380.1299 CSO Electronic or Wireless Communication Devices Policy (date of approval). CSO Preparedness for Toxic Hazard and Asbestos Hazard Policy (date of approval). Reference: MCL 324.8316, 380.1256 CSO Nondiscrimination and Access to Equal Educational Opportunity Policy (date of approval) Includingits evaluation shall include, but not limited be Jimited to, Michigan Constitutionthe performance ofthe Academy in the areas ofstudent performance, board governance, organizational performance, compliance reporting, facility conditions, fiscal strength and repo1ting and other pertinent performance data, as required by federal and stat e law, the authorizing contract, or desired by the authorizer for review. Included in this evaluation shall be the i'equirements of Article I, §26, Xxxxxxx-Xxxxxx Civil Rights Act, Title VI Section 6.5 of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, and the Age Discrimination Act of 1975. CSO Academy Deposit Policy (date of approval). PA 105 of 1855, being MCL 21.146, Section 11.10 of the Charter Contract CSO Parental Involvement Policy (date of approval). Reference: MCL 380.1294 CSO Wellness Policy (date of approval). Reference: 42 USC §§ 1751, 1758, 1766; 42 USC § 1773 CSO Corporal Punishment Policy (date of approval). Reference: MCL 380.1312(8)&(9); CSO Anti-Bullying Policy (Xxxx’s Safe School Law) (date of approval). Reference: MCL 380.1310b CSO Cardiac Emergency Response Plan (date of approval). Reference: MCL 29.19 CSO The following reports Academies must submit to the local ISD, MDE, CEPI and other organizations throughout the year. DUE DATE REPORT DESCRIPTION SUBMIT TO: TBD Student Count Day for State Aid F.T.E. No submission required. September SE-4096 Special Education Actual Cost Report (Contact ISD for due date). ISD October Eye Protection Certificate (#4527 Certification of Eye Protective Devices Electronic Grant System [MEGS] if applicable). CEPI October Certification of Constitutionally Protected Prayer. MDE October SE-4094 Transportation Expenditure Report (Contact ISD for due date). ISD October 1 – October 31 (as scheduled) Teacher Certification/Criminal Background Check/Unprofessional Conduct. This is an onsite review scheduled and conducted by Quality Performance Resource Group. No submission required. No submission needed. Oct/Nov Deadline for XXXX/Single Record Student Database (“SRSD”) electronic file (Contact the local ISD for due date.) CEPI November Deadline for Immunization Records Report – IP100. (Contact Health Dept. for due date). Local Health Dept. November 14 Deadline for electronic submission to the Financial Information Database (FID, formerly known as the Form B). State aid will be withheld if the submission is not successful. CEPIauthorizing
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