Common use of USER CONSULTATION PROTOCOL Clause in Contracts

USER CONSULTATION PROTOCOL. ‌ (a) Project Co acknowledges that review of the Design by the Authority and consultation with the Facility Users is an essential step in the completion of the detailed design of the Facility. Accordingly, Project Co will conduct consultations with the User Consultation Groups as described in this Appendix 2C. The Authority will make reasonable efforts, as requested by Project Co, to assist and support Project Co with the consultation process, but nothing in this Section 4 will be interpreted to give the Authority responsibility for the Design, the Design schedule or the user consultation process. (b) The Authority will establish User Consultation Groups that may include clinical Facility Users (such as physicians and nurses) and technical Facility Users (such as staff from the following Authority departments: facility planning, information management and information technology, security, infection control, ergonomics, logistics and portering, housekeeping, food services, laundry, foundation, switchboard, fire, ambulance, RCMP, the City, staff from various departments who will be responsible for the various types of Equipment included in the New Facility) and the Authority’s consultants and engineers. The Authority may also from time to time include patients, families and neighbours in the user consultation process. (c) Unless agreed by the Authority, all aspects of the Design will be subject to review by one or more User Consultation Groups. (d) The User Consultation Groups will include a User Consultation Group designated as the “Scheduling User Group” with responsibility for coordinating the Design review process with Project Co. (e) Project Co’s Service Provider team will be fully integrated into the design team to ensure that the most sustainable design decisions are informed not only as they relate to the initial capital costs but also to the operational efficiencies and effectiveness of the systems for the whole life of the New Facility. (f) Unless otherwise agreed, Submittals will be provided and reviewed in accordance with the following: (1) Draft Submittal to the Authority: (A) Project Co will provide a draft Submittal as indicated on the Submittal Schedule that includes all relevant material with a covering transmittal indicating the purpose of the Submittal, and the information that should be reviewed by the Authority and the User Consultation Groups. (B) All changes from a previous Submittal should be clearly indicated in accordance with Section 11 of this Appendix 2C. (2) User Group Consultation: (A) One week following the draft Submittal, Project Co will present the relevant material at a meeting of the relevant User Consultation Group(s). (B) The presentation will be made in person by the Architect or, if the Authority agrees, the Design-Builder’s engineer or other subject matter expert. (C) Project Co’s presentation will include a page-by-page review of the draft Submittal. (D) Project Co, the Design-Builder and a representative of the Service Provider must be in attendance, preferably in person but teleconference is acceptable. (E) During the presentation, a representative of Project Co will take “live minutes” so that all parties can agree on the content of the minutes during the meeting. Project Co will circulate the minutes immediately after the meeting to all parties and within 3 Business Days Project Co must circulate formal minutes for review during Schematic Design, Design Development, and Construction Documents Phases. If the Authority notifies Project Co of any errors in the minutes, Project Co will correct such errors within 3 Business Days of the Authority’s notice. (F) There will be one round of User Consultation Group meetings during Schematic Design Phase and three rounds of User Consultation Group meetings during Design Development Phase. Each round of User Consultation Group meetings during the Schematic Design and Design Development Phases will not exceed 5 Business Days of clinical meetings and 3 Business Days of technical meetings. Project Co must conduct the clinical and technical meetings consecutively. (G) For purposes of User Consultation Group meetings to review the fully constructed mock-ups provided in Section 5.5(b) of Schedule 2, representatives of the vendors of booms, headwalls, lighting and door hardware must be in attendance. (3) Informal Comments from the Authority: (A) The Authority will provide any additional informal feedback through to Project Co during Schematic Design and Design Development Phases. (B) The Authority will provide additional informal feedback within 3 Business Days after the presentation during Schematic Design and Design Development Phases.

USER CONSULTATION PROTOCOL. ‌ (a) Project Co acknowledges that review of the Design by the Authority and consultation with the Facility Users is an essential step in the completion of the detailed design of the Facility. Accordingly, Project Co will conduct consultations with the Authority and the User Consultation Groups as described in this Appendix 2C. The Authority will make reasonable efforts, as requested by Project Co, to assist and support Project Co with the consultation process, but nothing in this Section 4 will be interpreted to give the Authority responsibility for the Design, the Design schedule or the user consultation process. (b) The Authority will establish User Consultation Groups that may include clinical Facility Users (such as physicians and nurses) and technical Facility Users (such as staff from the following Authority departments: facility planning, information management and information technology, security, infection control, ergonomics, logistics and portering, housekeeping, food services, laundry, foundation, switchboard, fire, ambulance, RCMP, the City, City and staff from various departments who will be responsible for the various types of Equipment included in the New Facility) and the Authority’s consultants and engineers). The Authority may also from time to time include patients, families and neighbours in the user consultation process. (c) Unless agreed by the Authority, all aspects of the Design will be subject to review by one or more User Consultation Groups. (d) The User Consultation Groups will include a User Consultation Group designated as the “Scheduling User Group” with responsibility for coordinating the Design review process with Project Co. (e) Project Co’s 's Service Provider team will be fully integrated into the design team to ensure that the most sustainable design decisions are informed not only as they relate to the initial capital costs but also to the operational efficiencies and effectiveness of the systems for the whole life of the New Facility. (f) Unless otherwise agreed, Submittals will be provided and reviewed in accordance with the following: (1) Draft Submittal to the Authority: (A) Project Co will provide a draft Submittal as indicated on the Submittal Schedule that includes all relevant material with a covering transmittal indicating the purpose of the Submittal, and the information that should be reviewed by the Authority and the User Consultation Groups. (B) All changes from a previous Submittal should be clearly indicated in accordance with Section 11 of this Appendix 2C. (2) User Group Consultation: (A) One week following the draft Submittal, Project Co will present the relevant material at a meeting of the relevant User Consultation Group(s). (B) The presentation will be made in person by the Architect or, if the Authority agrees, the Design-Builder’s engineer or other subject matter expert. (C) Project Co’s presentation will include a page-by-page review of the draft Submittal. (D) Project Co, the Design-Builder and a representative of the Service Provider must be in attendance, preferably in person but teleconference is acceptable. (E) During the presentation, a representative of Project Co will take “live minutes” so that all parties can agree on the content of the minutes during the meeting. Project Co will circulate the minutes immediately after the meeting to all parties and within 3 Business Days Project Co must circulate formal minutes for review during Schematic Design, Design Development, and Construction Documents Phasesreview. If the Authority notifies Project Co of any errors in the minutes, Project Co will correct such errors within 3 Business Days of the Authority’s notice. (F) There will be one round of User Consultation Group meetings during Schematic Design Phase and three rounds of User Consultation Group meetings during Design Development Phase. Each round of User Consultation Group meetings during the Schematic Design and Design Development Phases will not exceed 5 Business Days of clinical meetings and 3 Business Days of technical meetings. Project Co must conduct the clinical and technical meetings consecutively. (G) For purposes of User Consultation Group meetings to review the fully constructed mock-ups provided in Section 5.5(b) of Schedule 2, representatives of the vendors of booms, headwalls, lighting and door hardware must be in attendance. (3) Informal Comments from the Authority: (A) The Authority will provide any additional informal feedback through to Project Co during Schematic Design and Design Development Phases.Co. (B) The Authority will provide additional informal feedback within 3 Business Days one week after the presentation during Schematic Design and Design Development Phases.presentation, unless the Authority advises Project Co in writing. The period will not exceed two weeks unless agreed with Project Co.

USER CONSULTATION PROTOCOL. ‌ (a) Project Co acknowledges that review of the Design by the Authority and consultation with the Facility Users is an essential step in the completion of the detailed design of the Facility. Accordingly, Project Co will conduct consultations with the User Consultation Groups as described in this Appendix 2C. The Authority will make reasonable efforts, as requested by Project Co, to assist and support Project Co with the consultation process, but nothing in this Section 4 will be interpreted to give the Authority responsibility for the Design, the Design schedule or the user consultation process. (b) The Authority will establish User Consultation Groups that may include clinical Facility Users (such as physicians and nurses) and technical Facility Users (such as staff from the following Authority departments: University of British Columbia Faculty of Medicine, facility planning, information management and information technology, security, infection control, ergonomics, logistics and portering, housekeeping, food services, laundry, foundation, switchboard, fire, ambulance, RCMP, the City, staff from various departments who will be responsible for the various types of Equipment included in the New Facility) and the Authority’s consultants and engineers. The Authority may also from time to time include patients, families and neighbours in the user consultation process. (c) Unless agreed by the Authority, all aspects of the Design will be subject to review by one or more User Consultation Groups. (d) The User Consultation Groups will include a User Consultation Group designated as the “Scheduling User Group” with responsibility for coordinating the Design review process with Project Co. (e) Project Co’s 's Service Provider team will be fully integrated into the design team to ensure that the most sustainable design decisions are informed not only as they relate to the initial capital costs but also to the operational efficiencies and effectiveness of the systems for the whole life of the New Facility. (f) Unless otherwise agreed, Submittals will be provided and reviewed in accordance with the following: (1) Draft Submittal to the Authority: (A) Project Co will provide a draft Submittal as indicated on the Submittal Schedule that includes all relevant material with a covering transmittal indicating the purpose of the Submittal, and the information that should be reviewed by the Authority and the User Consultation Groups. (B) All changes from a previous Submittal should be clearly indicated in accordance with Section 11 of this Appendix 2C. (2) User Group Consultation: (A) One week following the draft Submittal, Project Co will present the relevant material at a meeting of the relevant User Consultation Group(s). (B) The presentation will be made in person by the Architect or, if the Authority agrees, the Design-Builder’s engineer or other subject matter expert. (C) Project Co’s presentation will include a page-by-page review of the draft Submittal. (D) Project Co, the Design-Builder and a representative of the Service Provider must be in attendance, preferably in person but teleconference is acceptable. (E) During the presentation, a representative of Project Co will take “live minutes” so that all parties can agree on the content of the minutes during the meeting. Project Co will circulate the minutes immediately after the meeting to all parties and within 3 Business Days Project Co must circulate formal minutes for review during Schematic Design, Design Development, and Construction Documents Phases. If the Authority notifies Project Co of any errors in the minutes, Project Co will correct such errors within 3 Business Days of the Authority’s notice. (F) There will be one round of User Consultation Group meetings during Schematic Design Phase and three rounds of User Consultation Group meetings during Design Development Phase. Each round of User Consultation Group meetings during the Schematic Design and Design Development Phases will not exceed 5 Business Days of clinical meetings and 3 Business Days of technical meetingsDays. Project Co must conduct If a 4th Business Day is required, the clinical and technical meetings consecutively. (G) For purposes of User Consultation Group meetings to time for the Authority’s review the fully constructed mock-ups provided in Section 5.5(b) of Schedule 2, representatives of the vendors of booms, headwalls, lighting and door hardware must will be in attendancereduced accordingly by one Business Day. (3) Informal Comments from the Authority: (A) The Authority will provide any additional informal feedback through to Project Co during Schematic Design and Design Development Phases. (B) The Authority will provide additional informal feedback within 3 Business Days after the presentation during Schematic Design and Design Development Phases.

USER CONSULTATION PROTOCOL. ‌ (a) Project Co 4.1 The Design-Builder acknowledges that review of the Design by the Authority and consultation with the Facility Users users is an essential step in the completion of the detailed design of the Facility. Accordingly, Project Co the Design-Builder will conduct consultations with representatives of the Facility users (the "User Consultation Groups Groups") as described in this Appendix 2C. Schedule 2 – Review Procedure. The Authority will make reasonable efforts, as requested by Project Cothe Design-Builder, to assist and support Project Co the Design-Builder with the consultation process, but nothing in this Section 4 will be interpreted to give the Authority responsibility for the Design, the Design schedule or the user consultation process. (b) 4.2 The Authority will establish User Consultation Groups that may include clinical Facility Users (such as physicians and nurses) and technical Facility Users (such as staff from the following Authority departments: facility planning, information management and information technology, security, infection control, ergonomics, logistics and portering, housekeeping, food services, laundry, foundation, switchboard, fire, ambulance, RCMPAuthority, the CityAuthority's Representatives, staff from various departments who will be responsible for the various types of Equipment included in the New Facility) employees, agents, contractors and the Authority’s consultants subcontractors, physicians, nurses, other clinicians, patients, visitors, students and engineersvolunteers. The Authority may also from time to time include patientsresidents, families and neighbours in the user consultation process. (c) 4.3 Unless agreed by the Authority, all aspects of the Design will be subject to review by one or more User Consultation Groups. (d) 4.4 The User Consultation Groups will include a User Consultation Group designated as the “Scheduling "Core User Group” " with responsibility for coordinating the Design review process with Project Co. (e) Project Co’s Service Provider team will be fully integrated into the design team to ensure that the most sustainable design decisions are informed not only as they relate to the initial capital costs but also to the operational efficiencies and effectiveness of the systems for the whole life of the New FacilityDesign- Builder. (f) 4.5 Unless otherwise agreed, Submittals will be provided and reviewed in accordance with the following: (1a) Draft Submittal to the Authority: (A) Project Co : The Design-Builder will provide a draft Submittal as indicated on the Submittal Schedule that includes all relevant material with a covering transmittal indicating the purpose of the Submittal, and the information that should be reviewed by the Authority and the User Consultation Groups. (B) . All changes from a previous Submittal should be clearly indicated in accordance with Section 11 7 of this Appendix 2C.Schedule 2 – Review Procedure. (2b) User Group Consultation: (A) One week Consultation Group: 5 Business Days following the draft Submittal, Project Co the Design-Builder will present the relevant material at a meeting of the relevant User Consultation Group(s). (B) . The presentation will be made in person by the Architect or, if the Authority agrees, the Design-Builder’s 's engineer or other subject matter expert. (C) Project Co’s . The Design-Builder's presentation will include a page-by-page review of the draft Submittal. (D) Project Co, the . The Design-Builder and a representative of the Service Provider must be in attendance, preferably in person but teleconference is acceptable. (E) . During the presentation, a representative of Project Co the Design-Builder will take “"live minutes” " so that all parties can agree on the content of the minutes during the meeting. Project Co The Design-Builder will circulate the minutes immediately after the meeting to all parties and within 3 Business Days Project Co the Design-Builder must circulate formal minutes for review during Schematic Design, Design Development, and Construction Documents Phasesreview. If the Authority notifies Project Co the Design-Builder of any errors in the minutes, Project Co the Design-Builder will correct such errors within 3 Business Days of the Authority’s 's notice. (F) There will be one round of User Consultation Group meetings during Schematic Design Phase and three rounds of User Consultation Group meetings during Design Development Phase. Each round of User Consultation Group meetings during the Schematic Design and Design Development Phases will not exceed 5 Business Days of clinical meetings and 3 Business Days of technical meetings. Project Co must conduct the clinical and technical meetings consecutively. (G) For purposes of User Consultation Group meetings to review the fully constructed mock-ups provided in Section 5.5(b) of Schedule 2, representatives of the vendors of booms, headwalls, lighting and door hardware must be in attendance. (3c) Informal Comments from the Authority: (A) : The Authority will provide any additional informal feedback through to Project Co during Schematic Design and Design Development Phases. (B) the Design-Builder. The Authority will provide additional informal feedback within 3 Business Days one week after the presentation during Schematic Design and Design Development Phasespresentation, unless the Authority advises the Design-Builder in writing. The period will not exceed two weeks unless agreed with the Design-Builder.

USER CONSULTATION PROTOCOL. ‌ (a) Project Co 3.1 The Design-Builder acknowledges that review of the Design by the Authority Owner and consultation with the Facility Users is an essential step in the completion of the detailed design of the Facility. Accordingly, Project Co the Design-Builder will conduct consultations with the Owner and the User Consultation Groups as described in this Appendix 2C. Schedule 2 - Review Procedure. The Authority Owner will make reasonable efforts, as requested by Project Cothe Design-Builder, to assist and support Project Co the Design-Builder with the consultation process, but nothing in this Section 4 3 will be interpreted to give the Authority Owner responsibility for the Design, the Design schedule or the user consultation process. (b) 3.2 The Authority Owner will establish User Consultation Groups that may include clinical Facility Users (such as physicians and nurses) and technical Facility Users (such as staff from the following Authority Owner departments: facility planning, information management and information technology, medical equipment, security, infection control, ergonomics, logistics and portering, housekeeping, food services, laundry, foundation, switchboard, fire, ambulance, RCMP, the City, City of Xxxxxx and staff from various departments who will be responsible for the various types of Equipment included in the New Facility) and the Authority’s consultants and engineers). The Authority Owner may also from time to time include patients, families and neighbours in the user consultation process. (c) 3.3 Unless agreed by the AuthorityOwner, all aspects of the Design will be subject to review by one or more User Consultation Groups. (d) 3.4 The User Consultation Groups will include a User Consultation Group designated as the “Scheduling User Group” with responsibility for coordinating the Design review process with Project Co. (e) Project Co’s Service Provider team will be fully integrated into the design team to ensure that the most sustainable design decisions are informed not only as they relate to the initial capital costs but also to the operational efficiencies and effectiveness of the systems for the whole life of the New FacilityDesign-Builder. (f) 3.5 Unless otherwise agreed, Submittals will be provided and reviewed in accordance with the following: (1a) Draft Submittal to the AuthorityOwner: (Ai) Project Co The Design-Builder will provide a draft Submittal as indicated on the Submittal Schedule that includes all relevant material with a covering transmittal indicating the purpose of the Submittal, and the information that should be reviewed by the Authority Owner and the User Consultation Groups. (Bii) All changes from a previous Submittal should be clearly indicated in accordance with Section 11 10 of this Appendix 2C.Schedule 2 - Review Procedure. (2b) User Group Consultation: (Ai) One week following the draft Submittal, Project Co the Design-Builder will present the relevant material at a meeting of the relevant User Consultation Group(s). (Bii) The presentation will be made in person by the Architect or, if the Authority Owner agrees, the Design-Builder’s engineer or other subject matter expert. (Ciii) Project CoThe Design-Builder’s presentation will include a page-by-page review of the draft Submittal. (Div) Project Co, the The Design-Builder and a representative of the Service Provider must be in attendance, preferably in person but teleconference is acceptable. (Ev) During the presentation, a representative of Project Co the Design-Builder will take “live minutes” so that all parties can agree on the content of the minutes during the meeting. Project Co The Design-Builder will circulate the minutes immediately after the meeting to all parties and within 3 Business Days Project Co the Design-Builder must circulate formal minutes for review during Schematic Design, Design Development, and Construction Documents Phasesreview. If the Authority Owner notifies Project Co the Design-Builder of any errors in the minutes, Project Co the Design-Builder will correct such errors within 3 Business Days of the AuthorityOwner’s notice. (F) There will be one round of User Consultation Group meetings during Schematic Design Phase and three rounds of User Consultation Group meetings during Design Development Phase. Each round of User Consultation Group meetings during the Schematic Design and Design Development Phases will not exceed 5 Business Days of clinical meetings and 3 Business Days of technical meetings. Project Co must conduct the clinical and technical meetings consecutively. (G) For purposes of User Consultation Group meetings to review the fully constructed mock-ups provided in Section 5.5(b) of Schedule 2, representatives of the vendors of booms, headwalls, lighting and door hardware must be in attendance. (3c) Informal Comments from the AuthorityOwner: (Ai) The Authority Owner will provide any additional informal feedback through to Project Co during Schematic Design and Design Development Phasesthe Design- Builder. (Bii) The Authority Owner will provide additional informal feedback within 3 Business Days one week after the presentation during Schematic Design and Design Development Phasespresentation, unless the Owner advises the Design-Builder in writing. The period will not exceed two weeks unless agreed with the Design-Builder.

USER CONSULTATION PROTOCOL. ‌ (a) Project Co acknowledges that review of the Design by the Authority and consultation with the Facility Users is an essential step in the completion of the detailed design of the Facility. Accordingly, Project Co will conduct consultations with the User Consultation Groups as described in this Appendix 2C. 2B. The Authority will make reasonable efforts, as requested by Project Co, to assist and support Project Co with the consultation process, but nothing in this Section 4 will be interpreted to give the Authority responsibility for the Design, the Design schedule or the user consultation process. (b) The Authority will establish User Consultation Groups that may include clinical Facility Users (such Users, Authority staff, physicians, clinicians, client family representatives and other representatives as physicians and nurses) and technical Facility Users (such as staff from the following Authority departments: facility planning, information management and information technology, security, infection control, ergonomics, logistics and portering, housekeeping, food services, laundry, foundation, switchboard, fire, ambulance, RCMP, the City, staff from various departments who will be responsible for the various types of Equipment included in the New Facility) and determined by the Authority’s consultants and engineers. The Authority may also from time to time include patients, families and neighbours in the user consultation process. (c) Unless agreed by the Authority, all aspects of the Design will be subject to review by one or more User Consultation Groups. The Authority has, at this time, established the following User Consultation Groups in addition to the Core User Group: · Acute Client Care Services · Extended Client Care Services · Forensic Client Care Services · Secure Client Care Services · Shared Programs/Services (Rehab Therapies) · Dietary Services · Linen Services · Housekeeping · Material Management · Regional Administration · Security · IMIT. (d) The User Consultation Groups will include a User Consultation Group designated as the “Scheduling Core User Group” with responsibility for coordinating the Design review process with Project Co. (e) Project Co’s Service Provider team will be fully integrated into the design team to ensure that the most sustainable design decisions are informed not only as they relate to the initial capital costs but also to the operational efficiencies and effectiveness of the systems for the whole life of the New Facility. (f) Unless otherwise agreed, Submittals will be provided and reviewed in accordance with the following: (1) Draft Submittal to the Authority: (A) Project Co will provide a draft Submittal as indicated on the Submittal Schedule that includes all relevant material with a covering transmittal indicating the purpose of the Submittal, and the information that should be reviewed by the Authority and the User Consultation Groups. (B) All changes from a previous Submittal should be clearly indicated in accordance with Section 11 of this Appendix 2C.2B. (2) User Group Consultation: (A) One week following the draft Submittal, Project Co will present the relevant material at a meeting of the relevant User Consultation Group(s). (B) The presentation will be made in person by the Architect or, if the Authority agrees, the Design-Builder’s engineer or other subject matter expert. (C) Project Co’s presentation will include a page-by-page review of the draft Submittal. (D) Project Co, the Design-Builder and a representative of the Service Provider must be in attendance, preferably in person but teleconference is acceptable. (E) During the presentation, a representative of Project Co will take “live minutes” so that all parties can agree on the content of the minutes during the meeting. Project Co will circulate the minutes immediately after the meeting to all parties and within 3 Business Days Project Co must circulate formal minutes for review during Schematic Design, Design Development, and Construction Documents Phasesreview. If the Authority notifies Project Co of any errors in the minutes, Project Co will correct such errors within 3 Business Days of the Authority’s notice. (F) There will be one round of User Consultation Group meetings during Schematic Design Phase and three rounds of User Consultation Group meetings during Design Development Phase. Each round of User Consultation Group meetings during the Schematic Design and Design Development Phases will not exceed 5 Business Days of clinical meetings and 3 Business Days of technical meetings. Project Co must conduct the clinical and technical meetings consecutively. (G) For purposes of User Consultation Group meetings to review the fully constructed mock-ups provided in Section 5.5(b) of Schedule 2, representatives of the vendors of booms, headwalls, lighting and door hardware must be in attendance. (3) Informal Comments from the Authority: (A) The Authority will provide any additional informal feedback through to Project Co during Schematic Design and Design Development Phases.Co. (B) The Authority will provide additional informal feedback within 3 Business Days one week after the presentation during Schematic Design and Design Development Phases.presentation, unless the Authority advises Project Co in writing. The period will not exceed two weeks unless agreed with Project Co.

USER CONSULTATION PROTOCOL. ‌ (a) Project Co 4.1 The Design-Builder acknowledges that review of the Design by the Authority and consultation with the Facility Users users is an essential step in the completion of the detailed design of the Facility. Accordingly, Project Co the Design-Builder will conduct consultations with representatives of the Facility users (the “User Consultation Groups Groups”) as described in this Appendix 2C. Schedule 2. The Authority will make reasonable efforts, as requested by Project Cothe Design- Builder, to assist and support Project Co the Design-Builder with the consultation process, but nothing in this Section 4 will be interpreted to give the Authority responsibility for the Design, the Design schedule or the user consultation process. (b) 4.2 The Authority will establish User Consultation Groups that may include clinical Facility Users (such as physicians and nurses) and technical Facility Users (such as staff from the following Authority departments: facility planningAuthority, information management and information technology, security, infection control, ergonomics, logistics and portering, housekeeping, food services, laundry, foundation, switchboard, fire, ambulance, RCMP, the City, staff from various departments who will be responsible for the various types of Equipment included in the New Facility) and the Authority’s consultants Representatives, employees, agents, contractors and engineerssubcontractors, physicians, nurses, other clinicians, patients, visitors, students and volunteers. The Authority may also from time to time include patientsresidents, families and neighbours in the user consultation process. (c) 4.3 Unless agreed by the Authority, all aspects of the Design will be subject to review by one or more User Consultation Groups. (d) 4.4 The User Consultation Groups will include a User Consultation Group designated as the “Scheduling Core User Group” with responsibility for coordinating the Design review process with Project Co. (e) Project Co’s Service Provider team will be fully integrated into the design team to ensure that the most sustainable design decisions are informed not only as they relate to the initial capital costs but also to the operational efficiencies and effectiveness of the systems for the whole life of the New FacilityDesign-Builder. (f) 4.5 Unless otherwise agreed, Submittals will be provided and reviewed in accordance with the following: (1a) Draft Submittal to the Authority: (Ai) Project Co The Design-Builder will provide a draft Submittal as indicated on the Submittal Schedule that includes all relevant material with a covering transmittal indicating the purpose of the Submittal, and the information that should be reviewed by the Authority and the User Consultation Groups. (Bii) All changes from a previous Submittal should be clearly indicated in accordance with Section 11 7 of this Appendix 2C.Schedule 2. (2b) User Group ConsultationConsultation Group: (Ai) One week 5 Business Days following the draft Submittal, Project Co the Design-Builder will present the relevant material at a meeting of the relevant User Consultation Group(s). (Bii) The presentation will be made in person by the Architect or, if the Authority agrees, the Design-Builder’s engineer or other subject matter expert. (Ciii) Project CoThe Design-Builder’s presentation will include a page-by-page review of the draft Submittal. (Div) Project Co, the The Design-Builder and a representative of the Service Provider must be in attendance, preferably in person but teleconference is acceptable. (Ev) During the presentation, a representative of Project Co the Design-Builder will take “live minutes” so that all parties can agree on the content of the minutes during the meeting. Project Co The Design-Builder will circulate the minutes immediately after the meeting to all parties and within 3 Business Days Project Co the Design-Builder must circulate formal minutes for review during Schematic Design, Design Development, and Construction Documents Phasesreview. If the Authority notifies Project Co the Design-Builder of any errors in the minutes, Project Co the Design-Builder will correct such errors within 3 Business Days of the Authority’s notice. (F) There will be one round of User Consultation Group meetings during Schematic Design Phase and three rounds of User Consultation Group meetings during Design Development Phase. Each round of User Consultation Group meetings during the Schematic Design and Design Development Phases will not exceed 5 Business Days of clinical meetings and 3 Business Days of technical meetings. Project Co must conduct the clinical and technical meetings consecutively. (G) For purposes of User Consultation Group meetings to review the fully constructed mock-ups provided in Section 5.5(b) of Schedule 2, representatives of the vendors of booms, headwalls, lighting and door hardware must be in attendance. (3c) Informal Comments from the Authority: (Ai) The Authority will provide any additional informal feedback through to Project Co during Schematic Design and Design Development Phasesthe Design- Builder. (Bii) The Authority will provide additional informal feedback within 3 Business Days one week after the presentation during Schematic Design and Design Development Phasespresentation, unless the Authority advises the Design-Builder in writing. The period will not exceed two weeks unless agreed with the Design-Builder.