Common use of Verification of payment claims Clause in Contracts

Verification of payment claims. The verification of the reported incurred expenditure and payment claims of the PPs shall be conducted by the Programme Operator. The verifications to be carried out by the Programme Operator shall cover administrative, financial, technical and physical aspects of project. The Programme Operator shall conduct: - Administrative verification in respect of incurred expenditure reported by Project Promoters (desk verifications of the interim/final reports); - On-the-spot verifications of projects. The Programme Operator will verify that the expenditures declared by the PPs have actually been incurred and comply with the Regulation, the programme agreement and the applicable national and European Union law. The Programme Operator will use sampling methods in order to verify a reasonable percentage of the incurred expenditure. The Programme Operator shall keep records describing and justifying the sampling method and identifying the project or transactions selected for verification. The frequency of interim reporting to the Programme Operator shall be linked to the project duration and determined in the project contract. Project reports shall be accompanied by proof of expenditures. The Programme Operator will verify that the expenditures declared are consistent with the corresponding proof of expenditures. A report issued in accordance with Article 8.12.4 of the Regulation shall be seen as sufficient proof of expenditure only in the case of project partners from the Donor States or International Organisations. The detailed procedure for verification of expenditure, periodicity of reporting periods, and deadlines for reporting will further be detailed in the description of the Programme Operator’s management and control systems.