Common use of WEB BASED ORDERING SYSTEM Clause in Contracts

WEB BASED ORDERING SYSTEM. Information required in the Price Guides shall also be included on the web based ordering system. The web based ordering system shall allow Authorized Users to perform ordering, reporting, tracking, and promotions in a fully secure, real-time system by using the Internet. Web based ordering systems shall acknowledge receipt of a customer’s order, allow multiple users at once and allow customer’s access to customer’s order history. The Contractor must provide software at no charge, if needed by an Authorized User to use the Contractor's web based ordering system. The system shall be capable of designating certain items as available for purchase only with prior authorization as designated by Authorized Users. The system must be capable of processing, controlling, documenting, and reporting on at least the following data elements:  Product name;  Product Number  Quantity Ordered  Delivered Price  Extended Total  Order Total  Contractor Name and Address;  Agency/Facility/Political Subdivision, etc.;  Contract Number;  Purchase Order/Requisition Numbers; and  Contact (individual placing order). Contractor shall have a designated website for Authorized Users' direct access of NYS Price Guides with the ability to download a copy for offline use. The website will be the responsibility of the Contractor to maintain and keep updated. Hard copy Price Guides, either in paper format or electronic format, must be available to all Authorized Users upon request.

WEB BASED ORDERING SYSTEM. Information required in the Price Guides shall also be included on the web based ordering system. The web based ordering system shall allow Authorized Users to perform ordering, reporting, tracking, and promotions in a fully secure, real-time system by using the Internet. Web based ordering systems shall acknowledge receipt of a customer’s order, allow multiple users at once and allow customer’s access to customer’s order history. The Contractor must provide software at no charge, if needed by an Authorized User to use the Contractor's web based ordering system. The system shall be capable of designating certain items as available for purchase only with prior authorization as designated by Authorized Users. The system must be capable of processing, controlling, documenting, and reporting on at least the following data elements:  • Product name;  • Product Number  • Quantity Ordered  • Delivered Price  • Extended Total  • Order Total  • Contractor Name and Address;  • Agency/Facility/Political Subdivision, etc.;  • Contract Number;  • Purchase Order/Requisition Numbers; and  • Contact (individual placing order). Contractor shall have a designated website for Authorized Users' direct access of NYS Price Guides with the ability to download a copy for offline use. The website will be the responsibility of the Contractor to maintain and keep updated. Hard copy Price Guides, either in paper format or electronic format, must be available to all Authorized Users upon request.