Common use of Written Authorization to Proceed With Bidding or Negotiations Clause in Contracts

Written Authorization to Proceed With Bidding or Negotiations. Upon specific written authorization to proceed with the bidding or negotiations phase, the Engineer will (in conjunction with a construction manager, if any): 1.17.2.1. The regular manner established by the Owner for advertising for bids and Proposals for all contracts for the construction of all improvements and work listed for the Project shall be by: (1) preparing invitations for bids and proposals and proposed contract documents; (2) publishing public notice which includes the general nature of the proposed work, fixes the hour, date, time and location of the Owner offices where such bids and proposals shall close, or be received or opened, and provides the name and telephone number of a person to be contacted by anyone interested in submitting a bid and proposal to contract for such work in the Casper Star‐Tribune, the Wyoming Tribune‐Eagle, a newspaper of general circulation in the District, and construction industry “plan rooms” including the Wyoming Plan Service, at least thirty (30) days prior to bid and proposal opening which shall include uploading all bidding documents to Xxxxxxxx.xxx where the Engineer will be responsible to administer all bidding activities through the site; (3) establishing evaluation criteria, interview and selection procedures which may include consultations with one or more bidders according to the requirements of any federal, state, and local laws applicable; and (4) preparing, signing, executing and delivering all documents, and taking or causing to be taken all other necessary or appropriate action to complete the bidding and proposal process for each contract; and that the above shall and is hereby determined to be the regular manner established by the Owner for advertising for bids and proposals for all contracts for the Project. 1.17.2.2. Be present at and conduct all pre‐bid conferences. 1.17.2.3. The Engineer shall upload all bidding documents to Xxxxxxxx.xxx as directed by the SFD. The Engineer shall distribute the Bidding Documents to prospective bidders, requesting their return upon completion of the bidding process, and maintaining a log of distribution and retrieval and of the amounts of deposits, if any, received from and returned to prospective bidders. Upon award of a contract for construction to a contractor the Engineer shall pay for, coordinate printing, and distribute the final set of contract documents bearing the seal and the signature of the Engineer/Engineer to the perspective parties as listed in the table. The Engineer acknowledges that prior to distributing any documents the Engineer shall have received a letter from all authorities having jurisdiction verifying that the Bid Documents and all addenda, value engineering recommendations and all other changes to the bidding documents are in compliance with all applicable local, state, and federal codes. Document Distribution Schedule Type of Project Documents Number of Copies Required By: School District Wyoming SFD Gen. Contractor Component Full Size Plans 1 Electronic 5 Half Size Plans 1 5 Set of Specifications 1 Electronic 5 Elementary School Full Size Plans 1 Electronic 5 Half Size Plans 1 5 Set of Specifications 1 Electronic 5 Middle School Full Size Plans 1 Electronic 5 Half Size Plans 1 5 Set of Specifications 1 Electronic 5 High School Full Size Plans 1 Electronic 5 Half Size Plans 1 5 Set of Specifications 1 Electronic 5 1.17.2.4. Arrange for publication of advertisement for bids, which publication shall fix the location, date and hour upon which the bids shall be returned or received, and the date, hour and location the bids will be opened, and that the bids shall be opened in the presence of the bidders, or representatives of the bidders, when the hour is reached for the bids to close. 1.17.2.5. Prepare responses to questions from prospective bidders and providing clarifications and interpretations of the Bidding Documents to all prospective bidders in the form of addenda. 1.7.2.6. Prepare addenda and clarification documents, interpret construction documents, and consider requests for substitutions, if the Bidding Documents permit substitutions, and shall prepare and distribute addenda identifying approved substitutions to all prospective bidders. 1.17.2.7. In the absence of a construction manager for the Project, request all prospective Contractors and/or Subcontract bidders that they will provide all information requested of bidders on the Work required by the Owner in the bid documents. 1.17.2.8. Be present at and conduct all bid openings as needed. Assure that (1) all bid openings are held at the locations specified in the notice to bidders, on the date and at the hour at which such bids are specified to close, or be received or opened; (2) such bids are immediately and simultaneously opened in the presence of the bidders, or representatives of the bidders and read aloud and available for inspection by the public; and (3) subsequent to each bid opening, the documentation and distribution of the bid results, as directed by the Owner. 1.17.2.9. In consultation with the Owner (and Construction Manager, if any), evaluate each bid and bidder, including alternative proposals provided in the contract documents, and assist the Owner in determining which bids will be accepted as the lowest responsible bid for those portions of the Work being bid. For purposes of this Agreement, the term “lowest responsible bidder” shall mean financial responsibility, the general ability and capacity of the bidder to perform the Work, the bidder’s facilities and suitability for the task, and those qualities which the bidder must necessarily have in order to be able to perform the contract strictly in accordance with its terms. Upon completion of the investigation of the lowest qualified bidders as suitable and qualified for the Project the Engineer shall provide to the Owner an award recommendation letter that ensures that the contract shall be let to the responsible certified resident contractor making the lowest bid if the certified residents bid is not more than 5% higher than that of the lowest responsible non‐resident bidder. 1.17.2.10. Assist the Owner in preparing the construction contract in consultation with legal counsel for the Owner. 1.17.2.11. In the event that the lowest bona fide bid for the work, or portion thereof under a multiple subcontract form of construction delivery, is in excess of the latest estimate of the Cost of the Work provided by the Engineer, then the Engineer agrees with the Owner’s cooperation to revise the drawings and/or specifications and/or details and/or scope of the Project as directed by the Owner on a timely basis, so that a proposal or proposals may be received within the estimate of the Cost of the Work as approved by the Owner. In the event that the Engineer is responsible for the Final Pre‐ Construction Estimate of the Cost of the Work without the services of a construction manager, the Engineer shall provide all redesign services hereunder as Basic Services, and the Engineer’s responsibility therefore shall be limited to the provision of such redesign services. In the event that a Construction Manager is responsible for the estimate of the cost of the Work of a construction manager, the Engineer shall provide all redesign services hereunder as Additional Services, and the Engineer’s responsibility therefore shall be limited to the provision of such redesign services.

Written Authorization to Proceed With Bidding or Negotiations. Upon specific written authorization to proceed with the bidding or negotiations phase, the Engineer Architect will (in conjunction with a construction manager, if any): 1.17.2.1. The regular manner established by the Owner for advertising for bids and Proposals for all contracts for the construction of all improvements and work listed for the Project shall be by: (1) preparing invitations for bids and proposals and proposed contract documents; (2) publishing public notice which includes the general nature of the proposed work, fixes the hour, date, time and location of the Owner offices where such bids and proposals shall close, or be received or opened, and provides the name and telephone number of a person to be contacted by anyone interested in submitting a bid and proposal to contract for such work in the Casper Star‐Tribune, the Wyoming Tribune‐Eagle, a newspaper of general circulation in the District, and construction industry “plan rooms” including the Wyoming Plan Service, at least thirty (30) days prior to bid and proposal opening which shall include uploading all bidding documents to Xxxxxxxx.xxx where the Engineer Architect will be responsible to administer all bidding activities through the site; (3) establishing evaluation criteria, interview and selection procedures which may include consultations with one or more bidders according to the requirements of any federal, state, and local laws applicable; and (4) preparing, signing, executing and delivering all documents, and taking or causing to be taken all other necessary or appropriate action to complete the bidding and proposal process for each contract; and that the above shall and is hereby determined to be the regular manner established by the Owner for advertising for bids and proposals for all contracts for the Project. 1.17.2.2. Be present at and conduct all pre‐bid conferences. 1.17.2.3. The Engineer Architect shall upload all bidding documents to Xxxxxxxx.xxx as directed by the SFD. The Engineer Architect shall distribute the Bidding Documents to prospective bidders, requesting their return upon completion of the bidding process, and maintaining a log of distribution and retrieval and of the amounts of deposits, if any, received from and returned to prospective bidders. Upon award of a contract for construction to a contractor the Engineer Architect shall pay for, coordinate printing, and distribute the final set of contract documents bearing the seal and the signature of the EngineerArchitect/Engineer to the perspective parties as listed in the table. The Engineer Architect acknowledges that prior to distributing any documents the Engineer Architect shall have received a letter from all authorities having jurisdiction verifying that the Bid Documents and all addenda, value engineering recommendations and all other changes to the bidding documents are in compliance with all applicable local, state, and federal codes. Document Distribution Schedule Type of Project Documents Number of Copies Required By: School District Wyoming SFD Gen. Contractor Component Full Size Plans 3 1 Electronic 5 10 Half Size Plans 3 1 5 10 Set of Specifications 3 1 Electronic 5 Elementary School Full Size Plans 1 Electronic 5 Half Size Plans 1 5 Set of Specifications 1 Electronic 5 Middle School Full Size Plans 1 Electronic 5 Half Size Plans 1 5 Set of Specifications 1 Electronic 5 High School Full Size Plans 1 Electronic 5 Half Size Plans 1 5 Set of Specifications 1 Electronic 5 1.17.2.4. Arrange for publication of advertisement for bids, which publication shall fix the location, date and hour upon which the bids shall be returned or received, and the date, hour and location the bids will be opened, and that the bids shall be opened in the presence of the bidders, or representatives of the bidders, when the hour is reached for the bids to close. 1.17.2.5. Prepare responses to questions from prospective bidders and providing clarifications and interpretations of the Bidding Documents to all prospective bidders in the form of addenda. 1.7.2.6. Prepare addenda and clarification documents, interpret construction documents, and consider requests for substitutions, if the Bidding Documents permit substitutions, and shall prepare and distribute addenda identifying approved substitutions to all prospective bidders. 1.17.2.7. In the absence of a construction manager for the Project, request all prospective Contractors and/or Subcontract bidders that they will provide all information requested of bidders on the Work required by the Owner in the bid documents. 1.17.2.8. Be present at and conduct all bid openings as needed. Assure that (1) all bid openings are held at the locations specified in the notice to bidders, on the date and at the hour at which such bids are specified to close, or be received or opened; (2) such bids are immediately and simultaneously opened in the presence of the bidders, or representatives of the bidders and read aloud and available for inspection by the public; and (3) subsequent to each bid opening, the documentation and distribution of the bid results, as directed by the Owner. 1.17.2.9. In consultation with the Owner (and Construction Manager, if any), evaluate each bid and bidder, including alternative proposals provided in the contract documents, and assist the Owner in determining which bids will be accepted as the lowest responsible bid for those portions of the Work being bid. For purposes of this Agreement, the term “lowest responsible bidder” shall mean financial responsibility, the general ability and capacity of the bidder to perform the Work, the bidder’s facilities and suitability for the task, and those qualities which the bidder must necessarily have in order to be able to perform the contract strictly in accordance with its terms. Upon completion of the investigation of the lowest qualified bidders as suitable and qualified for the Project the Engineer shall provide to the Owner an award recommendation letter that ensures that the contract shall be let to the responsible certified resident contractor making the lowest bid if the certified residents bid is not more than 5% higher than that of the lowest responsible non‐resident bidder. 1.17.2.10. Assist the Owner in preparing the construction contract in consultation with legal counsel for the Owner. 1.17.2.11. In the event that the lowest bona fide bid for the work, or portion thereof under a multiple subcontract form of construction delivery, is in excess of the latest estimate of the Cost of the Work provided by the Engineer, then the Engineer agrees with the Owner’s cooperation to revise the drawings and/or specifications and/or details and/or scope of the Project as directed by the Owner on a timely basis, so that a proposal or proposals may be received within the estimate of the Cost of the Work as approved by the Owner. In the event that the Engineer is responsible for the Final Pre‐ Construction Estimate of the Cost of the Work without the services of a construction manager, the Engineer shall provide all redesign services hereunder as Basic Services, and the Engineer’s responsibility therefore shall be limited to the provision of such redesign services. In the event that a Construction Manager is responsible for the estimate of the cost of the Work of a construction manager, the Engineer shall provide all redesign services hereunder as Additional Services, and the Engineer’s responsibility therefore shall be limited to the provision of such redesign services.10 Specifications

Written Authorization to Proceed With Bidding or Negotiations. Upon specific written authorization to proceed with the bidding or negotiations phase, the Engineer Architect will (in conjunction with a construction manager, if any): 1.17.2.1. The regular manner established by the Owner for advertising for bids and Proposals for all contracts for the construction of all improvements and work listed for the Project shall be by: (1) preparing invitations for bids and proposals and proposed contract documents; (2) publishing public notice which includes the general nature of the proposed work, fixes the hour, date, time and location of the Owner offices where such bids and proposals shall close, or be received or opened, and provides the name and telephone number of a person to be contacted by anyone interested in submitting a bid and proposal to contract for such work in the Casper Star‐TribuneStar-Tribune, the Wyoming Tribune‐EagleTribune-Eagle, a newspaper of general circulation in the District, and construction industry “plan rooms” including the Wyoming Plan Service, at least thirty (30) days prior to bid and proposal opening which shall include uploading all bidding documents to Xxxxxxxx.xxx where the Engineer Architect will be responsible to administer all bidding activities through the site; (3) establishing evaluation criteria, interview and selection procedures which may include consultations with one or more bidders according to the requirements of any federal, state, and local laws applicable; and (4) preparing, signing, executing and delivering all documents, and taking or causing to be taken all other necessary or appropriate action to complete the bidding and proposal process for each contract; and that the above shall and is hereby determined to be the regular manner established by the Owner for advertising for bids and proposals for all contracts for the Project. 1.17.2.2. Be present at and conduct all pre‐bid pre-bid conferences. 1.17.2.3. The Engineer Architect shall upload all bidding documents to Xxxxxxxx.xxx as directed by the SFD. The Engineer Architect shall distribute the Bidding Documents to prospective bidders, requesting their return upon completion of the bidding process, and maintaining a log of distribution and retrieval and of the amounts of deposits, if any, received from and returned to prospective bidders. Upon award of a contract for construction to a contractor the Engineer Architect shall pay for, coordinate printing, and distribute the final set of contract documents bearing the seal and the signature of the EngineerArchitect/Engineer to the perspective parties as listed in the table. The Engineer Architect acknowledges that prior to distributing any documents the Engineer Architect shall have received a letter from all authorities having jurisdiction verifying that the Bid Documents and all addenda, value engineering recommendations and all other changes to the bidding documents are in compliance with all applicable local, state, and federal codes. Document Distribution Schedule Type of Project Documents Number of Copies Required By: School District Wyoming SFD Gen. Contractor Component Full Size Plans 3 1 Electronic 5 10 Half Size Plans 3 1 5 10 Set of Specifications 3 1 Electronic 5 10 Elementary School Full Size Plans 3 1 Electronic 5 30 Half Size Plans 3 1 5 30 Set of Specifications 3 1 Electronic 5 30 Middle School Full Size Plans 3 1 Electronic 5 40 Half Size Plans 3 1 5 40 Set of Specifications 3 1 Electronic 5 40 High School Full Size Plans 3 1 Electronic 5 50 Half Size Plans 3 1 5 50 Set of Specifications 3 1 Electronic 550 1.17.2.4. Arrange for publication of advertisement for bids, which publication shall fix the location, date and hour upon which the bids shall be returned or received, and the date, hour and location the bids will be opened, and that the bids shall be opened in the presence of the bidders, or representatives of the bidders, when the hour is reached for the bids to close. 1.17.2.5. Prepare responses to questions from prospective bidders and providing clarifications and interpretations of the Bidding Documents to all prospective bidders in the form of addenda. 1.7.2.6. Prepare addenda and clarification documents, interpret construction documents, and consider requests for substitutions, if the Bidding Documents permit substitutions, and shall prepare and distribute addenda identifying approved substitutions to all prospective bidders. 1.17.2.7. In the absence of a construction manager for the Project, request all prospective Contractors and/or Subcontract bidders that they will provide all information requested of bidders on the Work required by the Owner in the bid documents. 1.17.2.8. Be present at and conduct all bid openings as needed. Assure that (1) all bid openings are held at the locations specified in the notice to bidders, on the date and at the hour at which such bids are specified to close, or be received or opened; (2) such bids are immediately and simultaneously opened in the presence of the bidders, or representatives of the bidders and read aloud and available for inspection by the public; and (3) subsequent to each bid opening, the documentation and distribution of the bid results, as directed by the Owner. 1.17.2.9. In consultation with the Owner (and Construction Manager, if any), evaluate each bid and bidder, including alternative proposals provided in the contract documents, and assist the Owner in determining which bids will be accepted as the lowest responsible bid for those portions of the Work being bid. For purposes of this Agreement, the term “lowest responsible bidder” shall mean financial responsibility, the general ability and capacity of the bidder to perform the Work, the bidder’s facilities and suitability for the task, and those qualities which the bidder must necessarily have in order to be able to perform the contract strictly in accordance with its terms. Upon completion of the investigation of the lowest qualified bidders as suitable and qualified for the Project the Engineer Architect shall provide to the Owner an award recommendation letter that ensures that the contract shall be let to the responsible certified resident contractor making the lowest bid if the certified residents bid is not more than 5% higher than that of the lowest responsible non‐resident non-resident bidder. 1.17.2.10. Assist the Owner in preparing the construction contract in consultation with legal counsel for the Owner. 1.17.2.11. In the event that the lowest bona fide bid for the work, or portion thereof under a multiple subcontract form of construction delivery, is in excess of the latest estimate of the Cost of the Work provided by the EngineerArchitect, then the Engineer Architect agrees with the Owner’s cooperation to revise the drawings and/or specifications and/or details and/or scope of the Project as directed by the Owner on a timely basis, so that a proposal or proposals may be received within the estimate of the Cost of the Work as approved by the Owner. In the event that the Engineer Architect is responsible for the Final Pre‐ Pre- Construction Estimate of the Cost of the Work without the services of a construction manager, the Engineer Architect shall provide all redesign services hereunder as Basic Services, and the EngineerArchitect’s responsibility therefore shall be limited to the provision of such redesign services. In the event that a Construction Manager is responsible for the estimate of the cost of the Work of a construction manager, the Engineer Architect shall provide all redesign services hereunder as Additional Services, and the EngineerArchitect’s responsibility therefore shall be limited to the provision of such redesign services.

Written Authorization to Proceed With Bidding or Negotiations. Upon specific written authorization to proceed with the bidding or negotiations phase, the Engineer Architect will (in conjunction with a construction manager, if any): 1.17.2.1. The regular manner established by the Owner for advertising for bids and Proposals for all contracts for the construction of all improvements and work listed for the Project shall be by: (1) preparing invitations for bids and proposals and proposed contract documents; (2) publishing public notice which includes the general nature of the proposed work, fixes the hour, date, time and location of the Owner offices where such bids and proposals shall close, or be received or opened, and provides the name and telephone number of a person to be contacted by anyone interested in submitting a bid and proposal to contract for such work in the Casper Star‐Tribune, the Wyoming Tribune‐Eagle, a newspaper of general circulation in the District, and construction industry “plan rooms” including the Wyoming Plan Service, at least thirty (30) days prior to bid and proposal opening which shall include uploading all bidding documents to Xxxxxxxx.xxx where the Engineer Architect will be responsible to administer all bidding activities through the site; (3) establishing evaluation criteria, interview and selection procedures which may include consultations with one or more bidders according to the requirements of any federal, state, and local laws applicable; and (4) preparing, signing, executing and delivering all documents, and taking or causing to be taken all other necessary or appropriate action to complete the bidding and proposal process for each contract; and that the above shall and is hereby determined to be the regular manner established by the Owner for advertising for bids and proposals for all contracts for the Project. 1.17.2.2. Be present at and conduct all pre‐bid conferences. 1.17.2.3. The Engineer Architect shall upload all bidding documents to Xxxxxxxx.xxx as directed by the SFD. The Engineer Architect shall distribute the Bidding Documents to prospective bidders, requesting their return upon completion of the bidding process, and maintaining a log of distribution and retrieval and of the amounts of deposits, if any, received from and returned to prospective bidders. Upon award of a contract for construction to a contractor the Engineer Architect shall pay for, coordinate printing, and distribute the final set of contract documents bearing the seal and the signature of the EngineerArchitect/Engineer to the perspective parties as listed in the table. The Engineer Architect acknowledges that prior to distributing any documents the Engineer Architect shall have received a letter from all authorities having jurisdiction verifying that the Bid Documents and all addenda, value engineering recommendations and all other changes to the bidding documents are in compliance with all applicable local, state, and federal codes. Document Distribution Schedule Type of Project Documents Number of Copies Required By: School District Wyoming SFD Gen. Contractor Component Full Size Plans 3 1 Electronic 5 10 Half Size Plans 3 1 5 10 Set of 3 1 10 Specifications 1 Electronic 5 Elementary School Full Size Plans 3 1 Electronic 5 30 Half Size Plans 3 1 5 30 Set of 3 1 30 Specifications 1 Electronic 5 Middle School Full Size Plans 3 1 Electronic 5 40 Half Size Plans 3 1 5 40 Set of 3 1 40 Specifications 1 Electronic 5 High School Full Size Plans 3 1 Electronic 5 50 Half Size Plans 3 1 5 50 Set of Specifications 3 1 Electronic 550 Specifications 1.17.2.4. Arrange for publication of advertisement for bids, which publication shall fix the location, date and hour upon which the bids shall be returned or received, and the date, hour and location the bids will be opened, and that the bids shall be opened in the presence of the bidders, or representatives of the bidders, when the hour is reached for the bids to close. 1.17.2.5. Prepare responses to questions from prospective bidders and providing clarifications and interpretations of the Bidding Documents to all prospective bidders in the form of addenda. 1.7.2.6. Prepare addenda and clarification documents, interpret construction documents, and consider requests for substitutions, if the Bidding Documents permit substitutions, and shall prepare and distribute addenda identifying approved substitutions to all prospective bidders. 1.17.2.7. In the absence of a construction manager for the Project, request all prospective Contractors and/or Subcontract bidders that they will provide all information requested of bidders on the Work required by the Owner in the bid documents. 1.17.2.8. Be present at and conduct all bid openings as needed. Assure that (1) all bid openings are held at the locations specified in the notice to bidders, on the date and at the hour at which such bids are specified to close, or be received or opened; (2) such bids are immediately and simultaneously opened in the presence of the bidders, or representatives of the bidders and read aloud and available for inspection by the public; and (3) subsequent to each bid opening, the documentation and distribution of the bid results, as directed by the Owner. 1.17.2.9. In consultation with the Owner (and Construction Manager, if any), evaluate each bid and bidder, including alternative proposals provided in the contract documents, and assist the Owner in determining which bids will be accepted as the lowest responsible bid for those portions of the Work being bid. For purposes of this Agreement, the term “lowest responsible bidder” shall mean financial responsibility, the general ability and capacity of the bidder to perform the Work, the bidder’s facilities and suitability for the task, and those qualities which the bidder must necessarily have in order to be able to perform the contract strictly in accordance with its terms. Upon completion of the investigation of the lowest qualified bidders as suitable and qualified for the Project the Engineer Architect shall provide to the Owner an award recommendation letter that ensures that the contract shall be let to the responsible certified resident contractor making the lowest bid if the certified residents bid is not more than 5% higher than that of the lowest responsible non‐resident bidder. 1.17.2.10. Assist the Owner in preparing the construction contract in consultation with legal counsel for the Owner. 1.17.2.11. In the event that the lowest bona fide bid for the work, or portion thereof under a multiple subcontract form of construction delivery, is in excess of the latest estimate of the Cost of the Work provided by the EngineerArchitect, then the Engineer Architect agrees with the Owner’s cooperation to revise the drawings and/or specifications and/or details and/or scope of the Project as directed by the Owner on a timely basis, so that a proposal or proposals may be received within the estimate of the Cost of the Work as approved by the Owner. In the event that the Engineer Architect is responsible for the Final Pre‐ Construction Estimate of the Cost of the Work without the services of a construction manager, the Engineer Architect shall provide all redesign services hereunder as Basic Services, and the EngineerArchitect’s responsibility therefore shall be limited to the provision of such redesign services. In the event that a Construction Manager is responsible for the estimate of the cost of the Work of a construction manager, the Engineer Architect shall provide all redesign services hereunder as Additional Services, and the EngineerArchitect’s responsibility therefore shall be limited to the provision of such redesign services.