EXHIBIT 10.1
CORPORATE INTEGRITY AGREEMENT between the
Office of Inspector General
of the
Department of Health and Human Services
and
Fresenius Medical Care Holdings, Inc.
I. Preamble
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Fresenius Medical Care Holdings, Inc. d/b/a Fresenius Medical Care North
America hereby enters into this Corporate Integrity Agreement ("CIA") with the
Office of Inspector General ("OIG") of the United States Department of Health
and Human Services ("HHS") to ensure compliance by Fresenius Medical Care
Holdings, Inc. and each of its subsidiaries that provides items or services for
which payment may be made by any Federal health care program (hereinafter
collectively referred to as "Fresenius"), and by all of Fresenius's employees,
contractors, and agents, with the requirements of Medicare, Medicaid and all
other Federal health care programs (as defined in 42 U.S.C. (S) 1320a-7b(f))
(hereinafter collectively referred to as the "Federal health care programs").
This CIA shall be applicable only to those operations of Fresenius that are
subject to United States law and regulations. Fresenius's compliance with the
terms and conditions in this CIA shall constitute an element of Fresenius's
present responsibility with regard to participation in the Federal health care
programs. Contemporaneously with this CIA, Fresenius is entering into
Settlement Agreements with the United States, and this CIA is incorporated by
reference into the Settlement Agreements.
1
A. Definitions
1. "Affiliate": subject to the provisions of Section I.A.6 below
relating to dialysis facilities which are subsidiaries of Fresenius as
of the effective date of this CIA, any corporation, joint venture or
other organization or entity that provides or is involved in the
provision of dialysis services to beneficiaries of Federal health care
programs in which Fresenius holds a direct or indirect equity interest
of 5% or more but does not exercise majority voting control; or with
respect to which Fresenius has a management contract to provide
management and administrative services that gives it control over the
day-to-day operations of the dialysis facility.
2. "Business Segment": each of the core business activities of
Fresenius, including at a minimum, (i) dialysis services; (ii) medical
products; (iii) clinical laboratory services; (iv) diagnostic testing
services; and (v) parenteral and enteral nutrition.
3. "Contractor": any individual or entity whose work is performed at
a location neither owned nor operated by Fresenius, with whom
Fresenius has entered into a contract or other arrangement to furnish
health care items or services for which Fresenius claims reimbursement
from any Federal health care program.
4. "Covered Person": any (i) officer, director, or employee of
Fresenius; or (ii) agent or other individual (including medical
director) who furnishes health care items or services at a Fresenius
owned or operated location for which Fresenius claims reimbursement
from any Federal health care
2
program or who participates in the preparation or submission of claims
for payment on behalf of Fresenius with respect to items or services
for which Fresenius claims reimbursement from any Federal health care
program (regardless of where such activity takes place).
Notwithstanding the above, this term does not include part-time or per
diem employees who are not reasonably expected to work more than 160
hours per year, except that any such individuals shall become "Covered
Persons" at the point when they work more than 160 hours during any 12
month period.
5. "Federal Rules": any statutes, regulations, manual provisions, or
formal bulletins or notices issued by the Health Care Financing
Administration, its contractors (i.e., intermediaries or carriers) or
other regulatory agencies (e.g., State Medicaid agencies) or their
contractors responsible for administering Federal health care
programs. Any references or citations within the CIA to any
particular Federal Rule shall be deemed to apply to such Federal Rule
as it may be amended from time to time. In the event of any change to
a Federal Rule that has a material effect on the obligations of
Fresenius under this CIA, the parties shall negotiate in good faith to
amend this CIA to accommodate such change.
6. "Subsidiary": any corporation or other organization that provides
items or services for which payment may be made by any Federal health
care program and in which Fresenius holds a direct or indirect equity
interest and exercises majority voting control; provided, however,
that if a dialysis facility meets the definition of subsidiary as of
the effective date of this
3
CIA, then that facility shall remain a subsidiary for as long as
Fresenius holds a direct or indirect equity interest of 5% or more in
the facility and for all purposes during the duration of this CIA,
nothwithstanding any subsequent changes in ownership or control that
otherwise would change the status of the facility from a subsidiary to
an affiliate.
II. Term of the CIA
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The period of the compliance obligations assumed by Fresenius under this
CIA shall be eight years from the effective date of this CIA (unless otherwise
specified). The effective date of this CIA will be the date on which the final
signatory of this CIA executes this CIA. The OIG may, at its sole discretion
and in writing, terminate or reduce the compliance obligations assumed by
Fresenius under this Agreement after five years.
III. Corporate Integrity Obligations
--------------------------------
Fresenius warrants and represents that it currently operates and maintains
a compliance program ("Program"). Pursuant to and for the duration of this CIA,
Fresenius shall maintain its current Program, and, as required below, amend the
Program to adhere to or include the following obligations or elements.
A. Compliance Officers and Committee
---------------------------------
1. Corporate Compliance Officer. For the duration of this CIA,
Fresenius shall continue to maintain an individual to serve as Corporate
Compliance Officer, consistent with the following requirements. The Corporate
Compliance Officer shall be responsible for ensuring the development and
implementation of policies, procedures, and practices designed to ensure
compliance with the requirements set forth in this CIA
4
and with the requirements of the Federal health care programs. The Corporate
Compliance Officer shall be a member of senior management of Fresenius, shall
make regular (at least quarterly) reports regarding compliance matters directly
to the CEO and/or to the Board of Directors of Fresenius and shall be authorized
to report to the Board of Directors at any time. The Corporate Compliance
Officer shall be responsible for monitoring the day-to-day activities engaged in
by Fresenius to further its compliance objectives, as well as any reporting
obligations created under this CIA.
2. Business Unit Compliance Infrastructure.
(a) Within 90 days of the execution of this CIA, Fresenius shall also
appoint compliance officers for each of its corporate Business Units identified
in Schedule A. These Business Unit Compliance Officers will cooperate with the
Corporate Compliance Officer to ensure the development and implementation of
policies, procedures, and practices designed to ensure compliance with
applicable Federal Rules and with the requirements of this CIA. The Business
Unit Compliance Officers also will be responsible for assisting the Corporate
Compliance Officer in meeting the reporting obligations created by this
Agreement.
(b) Within 90 days of the execution of this CIA, each of the Business
Units shall establish a Compliance Committee. These Compliance Committees shall
consist of representatives from departments or functional areas within such
Business Unit, including: (i) sales and marketing; (ii) billing and
reimbursement; (iii) human resources; and (iv) operations.
4. Changes in Compliance Officers. In the event a new Corporate or
Business Unit Compliance Officer is appointed during the term of this CIA,
Fresenius shall notify the OIG, in writing, within 15 days of such a change.
5. Corporate Compliance Committee. For the duration of this CIA,
Fresenius shall continue to maintain its "Corporate Compliance Task Force" or
similar group however denominated (hereinafter referred to as "the Corporate
Compliance Committee") and, to the extent necessary, shall amend the Program
within 90 days after the effective date of this CIA to ensure that the Corporate
Compliance Committee meets the following requirements. The Corporate Compliance
Committee shall, at a minimum, include the Compliance Officer and any other
member of senior management within the provider's corporate structure as
necessary to meet the requirements of this CIA (e.g., senior executives
----
responsible for major functions, such as billing, clinical, human resources,
audit, and operations). The Compliance Officer shall chair the Corporate
Compliance Committee and the Committee shall support the Compliance Officer in
fulfilling his/her responsibilities.
B. Written Standards.
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1. Code of Conduct. For the duration of this CIA, Fresenius shall
continue to maintain its "Code of Ethics and Business Conduct" or similar code
however denominated (hereinafter referred to as "Code of Conduct") and, to the
extent necessary, shall amend the Program and/or Code of Conduct within 90 days
of the effective date of this CIA to ensure that the Code of Conduct meets the
following requirements. The Code of Conduct shall be distributed within 90 days
of the effective date of this CIA to all Covered Persons who have not already
received the Code of Conduct. Fresenius shall
make adherence to Company policies and procedures designed to ensure compliance
with Federal health care program requirements an element in evaluating the
performance of managers, supervisors, and all other employees. The Code of
Conduct shall, at a minimum, set forth:
a. Fresenius's commitment to full compliance with Federal Rules,
including its commitment to prepare and submit accurate xxxxxxxx
consistent with Federal Rules;
b. a requirement that all of its Covered Persons shall be
expected to comply with all applicable Federal Rules and with
Fresenius's own policies and procedures;
c. a requirement that all Covered Persons shall be expected to
report to Fresenius suspected violations of any Federal Rules or
of Fresenius's own policies and procedures;
d. the possible consequences to both Fresenius and Covered
Persons of their failure to comply with the Federal Rules or with
Fresenius's own policies and procedures, or of their failure to
report such non-compliance; and
e. the right of all Covered Persons to use the Confidential
Disclosure Program, as well as Fresenius's commitment to
confidentiality and non-retaliation with respect to disclosures.
New Covered Persons shall receive the Code of Conduct within 30 days after
becoming a Covered Person and shall certify, in writing, that he or she has
received and will abide by Fresenius's Code of Conduct.
Fresenius shall annually review the Code of Conduct and will make any
necessary material revisions. These revisions shall be promptly distributed to
Covered Persons. Covered persons shall certify on an annual basis that they
have received, read, understand and will abide by the Code of Conduct.
2. Compliance Guidelines. Within 120 days of the effective date of
this CIA, Fresenius shall review and revise or develop written compliance
guidelines for each business segment. Such guidelines shall include (i) general
Compliance Guidelines; (ii) Sales and Marketing Guidelines; and (iii) Billing
and Reimbursement Guidelines (collectively referred to as "Business Segment
Compliance Guidelines"). Collectively, the various Business Segment Compliance
Guidelines shall, at a minimum, include:
a. Provisions implementing the substantive requirements of this
CIA, including those set forth in section III.
b. Disciplinary guidelines and methods for Covered Persons to
make disclosures or otherwise report on compliance issues to
Fresenius management through the Confidential Disclosure Program
required by section III.G.
c. Provisions consistent with those set forth in section III.B.3
below that are appropriate for inclusion in such Guidelines.
Within 150 days of the effective date of the CIA, copies of the applicable
set of Business Segment Compliance Guidelines shall be provided to the
appropriate Covered Persons. Managers or supervisors shall be prepared to
explain the policies and procedures incorporated in the Guidelines to affected
Covered Persons. Copies of the
Business Segment Compliance Guidelines will be provided to OIG as part of the
Implementation Report.
Fresenius shall assess and update the Business Segment Compliance
Guidelines at least annually or as necessary when changes in Federal Rules
require such updates.
3. Substantive Area Policies and Procedures. Within 120 days of the
effective date of this CIA, Fresenius shall review and, where appropriate,
revise or develop written policies and procedures to address the specific
obligations identified below regarding Fresenius's provisions of items and
services and submission of claims to the Federal health care programs. Where
appropriate, such policies and procedures shall be incorporated into the
Business Segment Compliance Guidelines.
a. Credit balances. Fresenius shall have policies and procedures
regarding unreconciled payments and credit balances designed to ensure that
overpayments from Federal health care programs are identified promptly and
refunded to the appropriate payor in accordance with Federal Rules. At a
minimum, such policies and procedures shall address the following issues in the
manner prescribed below:
(1) Fresenius shall make adequate provisions for timely and accurate
reporting of Federal health care program unreconciled payments and
credit balances;
(2) Fresenius shall address the HCFA requirements for reporting credit
balances through the filing of credit balance reports (FORM HCFA-838);
(3) Fresenius shall retain an audit trail of patient account
transactions involving Federal health care program payors for a period
of seven years from the date that at a claim for payment was
submitted;
(4) Fresenius shall track accounts with unreconciled payments and/or
credit balances involving Federal health care programs payors so that
it can determine the status of refund requests and the payment of
refunds;
(5) Fresenius's actions with regard to unreconciled payments and
credit balances shall be in accordance with Federal Rules; and
(6) Fresenius shall designate at least one individual for each of its
business segments as having responsibility for the tracking,
recording, reporting and refunding of unreconciled payments and credit
balances.
b. Parenteral and Enteral Nutrition (PEN). Fresenius shall
have policies and procedures designed to ensure adherence to relevant Federal
Rules governing the provision and reimbursement of intradialytic parenteral
nutrition or other forms of enteral or parenteral nutrition (e.g.,
intraperitoneal nutrition) (collectively all of which shall be referred to as
"PEN"). At a minimum, such policies and procedures shall address the following
issues in the manner prescribed below:
(1) Fresenius shall design and implement internal controls designed
to prevent it from receiving Federal health care program reimbursement
for PEN that: (a) is not prescribed by the patient's physician; or (b)
does not satisfy coverage criteria for such items or services
published by HCFA, other appropriate regulatory agencies, or the
appropriate contractors. If Fresenius submits a claim for PEN that it
reasonably believes does not satisfy the coverage criteria for a
Federal health care program, Fresenius shall submit the claim to the
appropriate Federal health care program contractor with an appropriate
modifier, or other form of notice to permit such contractor to issue a
formal denial.
(2) Fresenius shall submit claims for payment for PEN in accordance
with HCFA's current coverage criteria for PEN set forth in C.I.M (S)
65.10 as well as relevant DMERC Supplier Manuals, as in effect at the
time the claim is submitted.
(3) Fresenius shall submit claims for PEN only if such claims are
properly documented to establish coverage under applicable Federal
Rules governing the provision and reimbursement for PEN. If Fresenius
is unable to establish coverage and, therefore, is unable to claim
reimbursement for
the service from a Federal health care program, Fresenius may choose
to provide the service without charge if the treating physician
determines that PEN is required to treat a life threatening
nutritional disorder and Fresenius determines that the patient has no
other means for paying for the service; provided that Fresenius make a
determination of inability to pay on an individualized, case-by-case
basis in accordance with a reasonable set of income guidelines
uniformly applied in all cases. The guidelines should be based on
objective criteria and appropriate for the applicable locality.
(4) To the extent that Fresenius utilizes an IDPN Information Sheet
("IIS") or Clinical Nutrition Summary ("CNS") (or any other similar
document, however denominated) to accompany the certificate of medical
necessity ("CMN") in support of a PEN claim, the IIS or CNS shall
fully and accurately describe the patient's medical condition that is
the basis for the therapy, as that condition is documented in the
medical record and as may be required by the applicable Medicare
carrier, and shall not contain false statements by affirmative
misrepresentation and/or material omission.
(5) To the extent that Fresenius utilizes an IIS, CNS or similar form
to support payment of a PEN claim, the form provides for (i) a
certification by the attending physician that to the best of the
physician's knowledge, the information contained on the form is a
true, accurate and complete representation of the patient's medical
condition that is the basis for the therapy; and (ii) a certification
by any other person that has entered medical information on the form
that to the best of that person's knowledge, the information so
entered is a true, accurate and complete representation of the
patient's medical condition and/or clinical status that is the basis
for the therapy.
(6) Fresenius shall provide memoranda setting forth the policies and
procedures regarding PEN documentation, medical necessity and coverage
criteria to non-Fresenius facilities and attending physicians for whom
Fresenius provides PEN items or services.
(7) Fresenius shall not illegally influence the physician's medical
judgment or the physician's documentation of the medical necessity of
PEN for a particular patient.
(8) Fresenius shall not pay "hang fees" to individuals or entities
for whom Fresenius provides PEN items or services and shall not offer
any form of remuneration to its PEN coordinators or to any other
individual or entity in a manner that provides illegal incentives to
qualify patients for PEN coverage.
(9) Fresenius shall provide and claim reimbursement for PEN
administration kits in conformance with applicable Federal Rules. If
Fresenius sells an administration kit that does not include the
standard components prescribed by the DMERC, Fresenius shall contact
the relevant DMERC to arrange for the use of a modifier or other code
based upon procedures followed by that DMERC.
c. Laboratory Services. Fresenius shall have policies and
procedures designed to ensure adherence to relevant Federal Rules relating to
the provision of and reimbursement for clinical laboratory services. At a
minimum, such policies and procedures shall address the following issues in the
manner prescribed below:
(1) Medical Necessity.
-----------------
(a) Generally. (i) Fresenius shall ensure that it does not engage in
any conduct or activities that causes the submission of claims to
Federal health care programs for laboratory tests and/or services that
lack medical necessity; (ii) Fresenius shall design and implement
internal controls (1) designed to prevent Fresenius from receiving
reimbursement for medically unnecessary tests and (2) designed to
enable Fresenius to identify utilization patterns that may indicate
Fresenius is receiving reimbursement for medically unnecessary tests;
and (iii) Fresenius shall communicate to physicians that claims
submitted for service will only be paid if the services are covered,
reasonable and medically necessary for the beneficiary, given his or
her clinical condition;
(b) Denials. Fresenius shall ensure that its claims for Federal
health care program reimbursement for clinical laboratory tests are
either consistent with coverage rules or are accompanied by the
appropriate modifier or
other indication to the relevant contractor that the claims are being
submitted to obtain denials of payment from the contractor;
(c) If Fresenius is unable to obtain required documentation of
medical necessity from the ordering physician after a good faith
effort to obtain it, and therefore, is unable to claim reimbursement
for a service from a Federal health care program, and the ordering
physician has not provided an appropriately completed advance
beneficiary notice ("ABN"), Fresenius may choose to provide the
service at no charge to the patient, the dialysis facility where the
patient obtains the service, or the ordering physician, provided that
Fresenius (1) undertakes to educate the ordering physician on the need
to document medical necessity for tests that under Federal Rules or
local medical review policy require a diagnosis code in order to
obtain reimbursement or obtain an ABN and the potential for violations
of sections 1128A(a)(5) and 1128B(b) of the Social Security Act for
failure to provide required documentation, including an ABN, to the
laboratory; and (2) monitors orders from such ordering physician to
assess compliance with proper documentation requirements. In the event
that a pattern of physician non-compliance continues notwithstanding
these efforts, Fresenius shall either xxxx and obtain payment from the
ordering physician, obtain payment from the dialysis facility with
which the ordering physician is affiliated, or cease processing such
physician's orders.
(2) Test Ordering Procedure and Forms.
---------------------------------
(a) Generally. Fresenius shall ensure that all requisition forms
(including computer-based ordering forms) are constructed to eliminate
any improper influence on the independence of the medical necessity
decision by the physician or other authorized individual with regard
to each test that Fresenius bills for; and that the forms contain the
following bold-faced and easily readable statements: (i) Medicare
generally does not cover routine screening tests; (ii) Medicare will
only pay for those tests that are reasonable and necessary; (iii)
Tests ordered pursuant to panels and/or profiles should be reviewed to
ensure that the tests are medically necessary; and (iv) Diagnosis
codes should be reviewed to ensure that they accurately reflect the
patients condition which supports the medical necessity of the tests
ordered.
(b) Individual Requisition Form Design . Fresenius shall require that
its Individual Patient Custom Profile ("IPCP") or any other form which
identifies a routine battery of tests to appear on the requisition
form for a patient on a regular basis is signed and dated by the
ordering physician, or person authorized by the physician and are
reviewed annually to ensure that the IPCP continues accurately to
reflect the individual medical needs of the patient. At least
annually, Fresenius will contact each physician that has established
an IPCP for his or her patient to request confirmation in writing that
the selected tests should continue to appear on the IPCP and that any
diagnoses codes indicated on the IPCP are appropriate given the
patient's clinical condition.
Such review shall be appropriately documented in Fresenius's files.
For the purposes of this section, "physician" includes any person
authorized by state law to order clinical laboratory tests.
(c) Fresenius shall ensure that it does not use as part of its
computerized test scheduling and reporting system any type of function
that, except for tests where Medicare has established frequency rules
and the tests are performed within those rules, allows non-composite
rate tests to be automatically assigned to multiple patients (e.g.,
patients receiving dialysis through the same modality).
(3) Panels. Fresenius shall ensure that to the extent its laboratories
------
permit physicians to order tests by panels, the laboratories fully disclose
the contents of their panels on their test ordering forms or other test
ordering system and give physicians the option of ordering each test in a
panel individually. If Fresenius permits tests to be ordered as panels,
procedures shall be in place to assure that the tests that compose the
panels are properly billed to Federal health care programs.
(4) Billing. Fresenius shall ensure that each claim submitted for payment
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to Federal health care programs reflect services that have been ordered
pursuant to a valid order from the ordering physician or other authorized
person and have been performed.
(a) CPT/HCPCS Codes. Fresenius shall ensure that the CPT/HCPCS codes
used to xxxx services accurately describe the service that was ordered
and performed.
(b) ICD-9 Codes. Fresenius shall request physicians or other
authorized individuals to submit diagnostic information for all non-
composite tests ordered as documentation of the medical necessity of
the service. Fresenius shall encourage ordering physicians and other
persons authorized to order tests to submit diagnoses in ICD-9 code
format. Fresenius shall ensure that when diagnoses received in non-
ICD-9 format are translated into ICD-9 code format, such translations
will be performed by persons with appropriate technical expertise.
(c) Dialysis Billing Rules. Fresenius shall ensure that claims
submitted for clinical laboratory tests provided to ESRD patients are
submitted consistent with the special rules applicable to dialysis
testing, including the "50-50 rule," as such rules may be in effect
during the term of this CIA.
(d) Calculations. Fresenius shall not xxxx for calculations (i.e.,
clinical data mathematically derived from the results of individual
laboratory tests ordered by a physician or other authorized person as
part of a calculation panel), but only for such tests that are ordered
and performed in order to derive such calculations.
(5) OIG Fraud Alert Compliance. Fresenius shall comply with the OIG Fraud
--------------------------
Alert for clinical laboratories published by the HHS/OIG in October 1994,
which provides standards for the pricing of ESRD composite rate tests and
the provision of phlebotomists and computers to customers. See 59 F.R.
---
65372 (December 19, 1994). During the term of this CIA, Fresenius shall
review annually the fair market value of the laboratory composite rate
offered to dialysis facilities. Each annual review shall be set forth in a
report in which Fresenius shall explain the methodology used in the review
and provide its calculations for determining the fair market value of its
composite rate. Fresenius shall provide the OIG with a copy of this report
in its Annual Reports.
d. Diagnostic Testing Services. Fresenius shall have policies and
procedures designed to ensure adherence to relevant Federal Rules relating to
diagnostic
testing services. At a minimum, such policies and procedures shall address the
following issues in the manner prescribed below:
(1) Test Ordering Procedures. Fresenius shall ensure that all diagnostic
------------------------
procedures performed by Fresenius's independent diagnostic testing
facilities ("IDTFs") are specifically ordered in writing by a physician or
other authorized person, and are provided in accordance with state and
federal regulatory requirements governing IDTFs, including but not limited
to federal requirements set forth in 62 Fed. Reg. 59,099 (Oct. 21, 1997).
(2) Medical Necessity. (i) Fresenius shall ensure that all diagnostic
-----------------
procedures performed by Fresenius's IDTFs and billed to Federal health care
programs are specifically ordered in writing by a physician or other
authorized person; (ii) Fresenius shall ensure that it does not engage in
any conduct or activities that causes the submission of claims to the
Federal health care programs for diagnostic testing that lacks medical
necessity; (iii) Fresenius shall design and implement internal controls (1)
designed to prevent Fresenius from receiving reimbursement for medically
unnecessary tests and (2) designed to enable Fresenius to identify
utilization patterns that may indicate Fresenius is receiving reimbursement
for medically unnecessary tests; and (iv) Fresenius shall communicate to
physicians that claims submitted for a service will only be paid if the
service is covered, reasonable and medically necessary for the beneficiary,
given his or her clinical condition.
(3) ICD-9 Codes. Fresenius shall request and encourage ordering
-----------
physicians and other persons authorized to order tests to submit diagnoses
in ICD-9 code format. Fresenius shall ensure that when diagnoses received
in non-ICD-9 format are translated into code format, such translations will
be performed by persons with appropriate technical expertise.
(4) Supervising Physician. Fresenius shall ensure that each IDTF has one
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or more supervising physicians who: (a) are responsible for the direct and
ongoing oversight of the quality of the testing performed; (b) are
responsible for the proper operation and calibration of the equipment used
to perform tests; (c) have proficiency in the performance and
interpretation of each type of diagnostic procedure performed; and (d) are
responsible for the qualification of non-physician personnel who use the
equipment in accordance with applicable State law, licensing and
certification requirements.
(5) CPT Codes. Fresenius shall ensure that the CPT codes used to xxxx for
---------
diagnostic testing and/or services accurately describe the service that was
ordered and performed.
e. Kickbacks and Self-Referrals
(1) Generally. Fresenius shall refrain from offering or paying anything
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of value (i.e., remuneration) to dialysis facilities, their medical
directors, physicians, hospitals or other referral sources in violation of
the anti-kickback statute (codified at 42 U.S.C. (S) 1320a-7b(b)), the
federal physician self referral prohibition (also known as the "Xxxxx
Statute" and codified at 42 U.S.C. (S) 1395nn), or other applicable
statutes, regulations, and program requirements relating to payments to and
from referral sources.
(2) Sales and Marketing. Fresenius shall have policies and procedures
-------------------
designed to ensure that its sales and marketing practices and information
are clear, accurate, informative and non-deceptive, and are designed to
ensure that physicians and other individuals authorized to order tests,
items, or services provided by Fresenius understand the services offered by
Fresenius and the services that will be provided when tests, items or
services are ordered. Fresenius shall ensure that its marketing materials
and sales tactics are not designed for the purpose of generating orders for
unnecessary tests or services. Fresenius shall not calculate the
commissions it pays to sales staff in a manner that causes the sales staff
illegally to influence a physician's judgment regarding the medical
necessity of tests or services offered by Fresenius.
(3) Discounts. Fresenius shall not offer discounts on one item or service
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in exchange for an agreement to purchase a different item or service from
Fresenius, unless the discount meets all of the applicable requirements to
fall within the Safe Harbor described at 42 C.F.R. 1001.952(h), as in
effect at the time of the offer.
C. Training and Education. Fresenius shall maintain and further develop
----------------------
its compliance training program to provide necessary training and information to
Covered Persons about applicable Federal Rules and related Fresenius policies
and procedures. The objective of the program shall be to enable Fresenius to
operate in conformity with Federal Rules and to satisfy the requirements of this
CIA. At a minimum, the compliance training program shall include the following
elements:
1. Corporate Integrity Agreement. Fresenius shall take steps to
-----------------------------
inform Covered Persons of the existence of, and obligations imposed by, this
CIA. Copies of this CIA shall be made available to all Covered Persons.
2. General Compliance Training. Fresenius shall maintain a
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compliance training and orientation program for all Covered Persons. Such
training shall cover:
a. the requirements of this Corporate Integrity Agreement;
b. Fresenius's Compliance Program (including the policies and
procedures pertaining to general compliance issues); and
c. Fresenius's Code of Conduct.
3. Functional Compliance Training. In addition to the general
------------------------------
compliance training described in paragraph (2), all Covered Persons, excluding
medical directors, shall receive at least two (2) hours of additional compliance
training relating to legal and regulatory issues specifically affecting their
business segment. This training shall cover relevant Federal Rules, general and
substantive area policies and procedures, including those addressed in the
Business Segment Compliance Guidelines, as well as other relevant regulatory
matters.
4. Specialized Training for PEN Program Personnel. In addition to
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the compliance training described in paragraphs (2) and (3), all Covered Persons
assigned to the PEN program who are nurses, dietitians, pharmacists, or other
clinical personnel who (i) provide educational and nutrition consulting services
to dialysis facilities relating to PEN therapy; (ii) assess the eligibility of
patients for PEN therapy, or (iii) monitor the provision of PEN therapy to
beneficiaries of Federal health care programs shall receive at least two (2)
additional hours of training relating to legal and regulatory issues affecting
their responsibilities. This training shall cover relevant Federal Rules, the
general and substantive area policies and procedures, including those addressed
in the Business Segment Compliance Guidelines, as well as other relevant
regulatory matters relating to coverage and medical necessity requirements for
PEN therapy.
5. Specialized Training for Sales and Marketing Personnel. In
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addition to the compliance training described in paragraphs (2) and (3), all
Covered Persons involved directly in sales or marketing activities relating to
items or services furnished to beneficiaries of Federal health care programs
shall receive at least two (2) additional hours of training relating to legal
and regulatory issues affecting their responsibilities. This training shall
cover relevant Federal Rules, the general and substantive area policies and
procedures, including those addressed in the Business Segment Compliance
Guidelines, as well as other relevant regulatory matters relating to illegal
kickbacks and prohibitions on physician self-referral arrangements.
6. Specialized Training for Billing Personnel. In addition to the
------------------------------------------
compliance training described in paragraphs (2) and (3), all Covered Persons who
participate in the preparation or submission of bills, claims, or cost reports
(either in
paper or electronic format) to any Federal health care program shall receive at
least six (6) hours additional training relating to legal and regulatory issues
specifically affecting their billing-related responsibilities. This training
shall cover relevant Federal Rules, the general and substantive area policies
and procedures, including those addressed in the Business Segment Compliance
Guidelines, as well as other relevant regulatory matters. Specifically, the
training shall address:
a. the submission of correct and accurate bills for services
rendered to all Federal health care program beneficiaries;
b. the personal obligation of each individual to make
reasonable efforts to ensure that information provided in support
of a submission for reimbursement for items or services furnished
to beneficiaries of the Federal health care programs is accurate;
c. applicable Federal Rules;
d. examples of improper billing and documentation practices;
and
e. the legal, regulatory, and internal Fresenius sanctions for
improper xxxxxxxx.
7. Timeframes. The training required by paragraph III.C.2 shall be
----------
provided to all Covered Persons who have not already received such training
within 60 days of the effective date of the CIA. The training required by
paragraphs III.C.3, C.4 and C.5 shall be provided to all applicable Covered
Persons within 9 months of the effective date of this CIA. The training
required by paragraph III.C.6 shall be provided within 90 days of the effective
date of this CIA with respect to personnel responsible for PEN, diagnostic
testing and clinical laboratory claims, and within 6 months of the
effective date of this CIA with respect to personnel responsible for dialysis
services billing. Training of any type provided to applicable Covered Persons
within 6 months prior to the effective date of this CIA which meets the
requirements of paragraph C shall be deemed to meet the timeframe obligation
imposed by this paragraph.
8. New Covered Persons. Affected new Covered Persons shall receive
-------------------
the applicable training required by this CIA within the following time frames:
General Compliance Training pursuant to paragraph III.C.2 within 30 days of
commencing work or within 150 days of the effective date of this CIA, whichever
is later; Functional Compliance Training pursuant to paragraph III.C.3 within 60
days of commencing work or within 9 months of the effective date of this CIA,
whichever is later; Specialized Training pursuant to paragraphs III.C.4 or C.5
within 60 days of commencing work or within 9 months of the effective date of
this CIA, whichever is later; and Specialized Training pursuant to paragraph
III.C.6 within 30 days of commencing work or within 90 days of the effective
date of the CIA, whichever is later. If a new Covered Person is in a position
for which training is required under this CIA and begins to perform his/her
position responsibilities prior to receiving all the training required for that
position, a Fresenius employee who has completed all the necessary training
shall take appropriate steps to supervise that untrained person's work related
to that substantive area in such a manner as to ensure that the person's work is
performed in accordance with the applicable Federal Rules, this CIA, and
Fresenius' own policies and procedures.
9. Medical Director Training. Within 6 months of the effective date
-------------------------
of this CIA, Fresenius shall develop and implement a special training and
education program for physicians with whom it contracts to furnish
administrative services as Medical Directors
of its dialysis facilities. Medical Directors shall only be required to receive
the training delineated in this subsection III.C.9. Such program shall consist
of at least two elements:
a. baseline training of at least 2 hours duration covering (i)
the purpose and elements of the Fresenius corporate compliance
program and this CIA; (ii) requirements for determining and
documenting that services furnished to beneficiaries of Federal
health care programs meet applicable medical necessity and
coverage requirements, and (iii) the application of other Federal
Rules and Fresenius policies and procedures directly related to
the duties and responsibilities of medical directors; and
b. annual supplemental compliance training covering material
changes in Federal Rules, changes in Fresenius policies and
procedures, or changes in the Fresenius corporate compliance
program.
All new contracts or contract amendments between Fresenius and its Medical
Directors executed following the effective date of this CIA shall include a
specific obligation on the part of the Medical Director to receive at least 2
hours of baseline compliance training within 6 months of the effective date of
this CIA or within 30 days of first providing medical director services for
Fresenius, whichever is later; and thereafter the annual supplemental compliance
training. For all other contracts between Fresenius and its Medical Directors
which are in force on the effective date of this CIA, Fresenius shall make a
reasonable good faith effort to provide the baseline compliance training and
annual supplemental compliance training to the Medical Directors as set forth in
this
paragraph, encourage attendance by the Medical Directors, and report to the OIG
on the percentage of participation.
10. Annual Supplemental Training. Beginning 12 months following the
----------------------------
effective date of this CIA, Covered Persons shall receive at least one hour of
supplemental compliance training on an annual basis. Such training shall
address material changes in Federal Rules, changes in Fresenius policies and
procedures relating to such rules, or other changes in Fresenius's corporate
compliance program. It shall also review and reemphasize the obligations of
Fresenius and Covered Persons to comply with Federal Rules.
11. Annual Compliance Training Plan. Fresenius shall prepare an
-------------------------------
annual compliance training plan which shall outline specific actions and
schedules to be undertaken to meet the requirements of this section. An initial
compliance training plan shall be provided to OIG within 60 days of the
effective date of this CIA. Subsequent annual compliance training plans shall
be provided to the OIG not later than October 30 for the following calendar
year.
12. Certification and Retention. Fresenius shall ensure that each
---------------------------
Covered Person who is required to receive training certifies that he or she has
received the required training. The certification shall specify the type of
training received and the date received. The Compliance Officer shall retain
the certification, along with specific course materials. These shall be made
available to OIG upon request.
D. Application of CIA Obligations to Affiliates
--------------------------------------------
If Fresenius enters a new contract or arrangement to form an Affiliate
after the effective date of this CIA, Fresenius shall ensure, by including as
terms of the contract or
arrangement, that the Affiliate: (1) has a Compliance Officer; (2) adopts a Code
of Conduct that meets the requirements of section III.B.1 of this CIA, subject
to appropriate modifications to address the particular circumstances of the
Affiliate; (3) has written policies and procedures that incorporate, to the
extent relevant to the Affiliate, the policies and procedures identified in
section III.B.3 of this CIA; (4) provides training to Affiliate employees
consistent with the requirements of section III.C of this CIA, other than
section III.C.11 (which requires the submission of an annual training plan to
the OIG); (5) permits the Independent Review Organization named under section
III.F of this CIA (the "IRO") access to records necessary to include the
Affiliate in the IRO review required under section III.F of this CIA; and (6)
screens for ineligible persons under section III.H of this CIA. Notwithstanding
the requirements of this section, no Affiliate may be subject to the Breach and
Default provisions contained in section X of this CIA; however, the OIG can
apply those provisions to Fresenius for any failure by Fresenius to comply with
its obligations under the provisions of this section.
With respect to any Affiliate that was established prior to the effective
date of this CIA, Fresenius shall, within 90 days of the execution of this CIA,
communicate the requirements of this section to the Affiliate, and attempt in
good faith to obtain agreement by the Affiliate to submit to all the terms of
this section; or if agreement cannot be reached to include all the terms, then
as many as possible.
E. Application of CIA Obligations to Contractors.
---------------------------------------------
Fresenius shall take the following steps with respect to a Contractor: (1)
require in its contract with the Contractor that the Contractor acknowledge
Fresenius's compliance program and Code of Conduct; and (2) ensure that the Code
of Conduct, the Business
Segment Compliance Guidelines and relevant portions of the Substantive Area
policies and procedures described in section III.B above, and a description of
the Confidential Disclosure Program are provided to the Contractor. Fresenius
shall require future contracts with such Contractors to include the above-
described provisions.
F. Review Procedures.
-----------------
1. Retention of Independent Review Organization. Fresenius shall
retain an entity, such as an accounting, auditing or consulting firm
(hereinafter "Independent Review Organization" or "IRO") to perform review
procedures to assist Fresenius in assessing the adequacy of its policies and
procedures and compliance practices pursuant to this CIA. The reviews will be
performed annually and cover each of the one-year periods beginning on the
effective date of this CIA or the anniversary of that date. The Independent
Review Organization must have expertise in the billing, coding, reporting and
other requirements of the Federal health care programs from which Fresenius
seeks reimbursement. The Independent Review Organization must be retained to
conduct the audit of the first year within 90 days of the effective date of this
CIA.
2. Types of Reviews. The Independent Review Organization will
conduct the reviews consistent with the IRO workplan attached as Schedule B, and
made part of this Agreement.
3. Statistical Sampling and Appraisal. All matters related to this
CIA that involve statistical sampling or appraisal shall be conducted using the
OIG's Office of Audit Services Statistical Sampling Software, also known as
"RAT-STATS," available on the Internet at xxx.xxx.xxx/xxx/xxxxxxx.xxxx.
Wherever the CIA requires the use of a random sample, the sample shall be
selected and appraised using RAT-STATS and
Fresenius or its IRO shall retain all of the supporting documentation related to
the selection and appraisal of the samples. Whenever the IRO workplan requires a
"Statistically Valid Sample Audit," the following requirements will apply. The
sample size for each review shall be determined through the use of a probe
sample. The probe sample must contain at least 30 sample units and cannot be
used as part of the full sample. The full sample must contain a sufficient
number of units so that when the sample results are projected to the population
of claims for that review, the projection provides a minimum 90% confidence
level and a maximum precision of plus or minus 25% of the point estimate (i.e.,
the upper and lower bounds of the 90% confidence interval shall not exceed 125%
and shall not fall below 75% of the midpoint of the confidence interval,
respectively). Both the probe sample and the full sample must be selected
through random number sampling.
4. Billing Reviews Methodology. Each of the annual billing reviews
shall include the following components in its methodology:
a. Billing Review Objective: a clear statement of the objective
intended to be achieved by the billing review and the procedure
or combination of procedures that will be applied to achieve the
objective.
b. Billing Review Population: the identity of the population,
which is the group about which information is needed and an
explanation of the methodology used to develop the population and
provide the basis for this determination.
c. Sources of Data: a full description of the source of the
information upon which the billing review conclusions will be
based, including the legal or other standards applied, documents
relied upon, payment data, and/or any contractual obligations.
d. Sampling Unit: a definition of the sampling unit, which is
any of the designated elements that comprise the population of
interest.
e. Sampling Frame: the identity of the sampling frame, which is
the totality of the sampling units from which the sample will be
selected.
5. Billing Reviews Findings. Each of the annual billing reviews
shall provide findings regarding the following as they relate to the xxxxxxxx
covered by that review:
a. Fresenius's billing and coding operation (including, but not
limited to, the operation of the billing system, strengths and
weaknesses of this system, internal controls, effectiveness of
the system);
b. whether Fresenius is submitting accurate claims and/or cost
reports for services billed to the Federal health care programs.
c. Fresenius's procedures to correct inaccurate billing, coding
or reporting to Federal health care programs;
d. whether Fresenius has complied with its obligation under the
Settlement Agreements: (a) not to resubmit any previously denied
claims related to the conduct addressed in the Settlement
Agreements, and its obligation not to appeal any such denials of
claims, and (b) not to charge to or otherwise seek payment for
unallowable costs (as defined in the Settlement Agreements) and
its obligation to identify and adjust any past charges of
unallowable costs; and
e. the steps Fresenius is taking to bring its operations into
compliance or to correct problems identified by the audit.
6. Contract Review. The IRO shall review a sample of at least 30 of
Fresenius's contracts and other financial relationships that Fresenius has with
physicians, dialysis providers, and other persons who may be in a position to
refer or otherwise generate business for which Fresenius may submit claims to or
be reimbursed by any Federal health care program to determine whether these
contracts comply with applicable Federal Rules and the obligations of this CIA.
7. Credit Balance Review. The IRO shall review whether Fresenius is
complying with its obligations under Federal Rules and the obligations of this
CIA to identify and report credit balances to Federal health care programs.
8. Compliance Review. The compliance review shall provide findings
regarding whether Fresenius's program, policies, procedures, and operations
comply with the terms of this CIA. This review shall include section by section
findings regarding the requirements of this CIA.
9. Review Reports. The IRO shall annually produce reports
corresponding to all of the required reviews and including all of the
information required by this section of the CIA. A complete copy of all of the
IRO's review reports with respect to each year shall be included in each of
Fresenius's Annual Reports to OIG.
10. Verification/Validation. In the event that the OIG has reason to
believe that any of Fresenius's Billing Reviews conducted by the IRO fail to
conform to its obligations under the CIA or indicate improper xxxxxxxx not
otherwise adequately addressed in the annual review report(s), and thus
determines that it is necessary to conduct an independent review to determine
whether or the extent to which Fresenius is complying with its obligations under
this CIA, Fresenius agrees to pay for the reasonable cost of any such review by
the OIG or any of its designated agents. Prior to proceeding with such an
independent review, the OIG shall notify Fresenius of its intent to do so and
its reasons for believing such a review is necessary, and shall in good faith
attempt to resolve any Billing Review issues without proceeding with an
independent review. However, it shall remain in the sole discretion of the OIG
to proceed with an independent review as described above.
11. Fresenius shall require that the IRO provide annual
certifications that no IRO members or other employees who are involved in the
IRO engagements with Fresenius hold direct or material indirect financial
interests or other arrangements that would be considered to impair their
independence under the standards of the AICPA Code of Professional Conduct and
Security and Exchange Commission regulations and policies. The annual
certifications shall be included in the IRO's report to Fresenius and in the
Annual Reports submitted by Fresenius to the OIG.
G. Confidential Disclosure Program. For the duration of this CIA,
--------------------------------
Fresenius shall maintain its "Compliance Action Line" or similar hotline however
denominated (hereinafter referred to as the "Confidential Disclosure Program").
The Confidential Disclosure Program must include measures (e.g., a toll-free
----
compliance telephone line) to
enable Covered Persons and other individuals to disclose, to the Compliance
Officer or some other person who is not in the disclosing individual's chain of
command, any identified issues or questions associated with Fresenius's
policies, practices or procedures with respect to a Federal health care program,
believed by the individual to be inappropriate (hereinafter "compliance
disclosure"). Fresenius shall publicize the existence of the Confidential
Disclosure Program to Covered Persons.
The Confidential Disclosure Program shall include a non-retribution, non-
retaliation policy, and shall include a reporting mechanism for anonymous,
confidential communication. Upon receipt of a compliance disclosure, the
Compliance Officer (or designee) shall gather all relevant information from the
disclosing individual. The Compliance Officer (or designee) shall make a
preliminary good faith inquiry into the allegations set forth in every
compliance disclosure to ensure that he or she has obtained all of the
information necessary to determine whether a further review should be conducted.
For any compliance disclosure that is sufficiently specific so that it
reasonably: (1) permits a determination of the appropriateness of the alleged
improper practice, and (2) provides an opportunity for taking corrective action,
Fresenius shall conduct an internal review of the allegations set forth in such
a compliance disclosure and ensure that proper follow-up is conducted.
The Compliance Officer shall maintain a confidential compliance disclosure
log, which shall include a record and summary of each allegation received, the
status of the respective investigations, and any corrective action taken in
response to the investigation.
H. Ineligible Persons.
------------------
1. Definition. For purposes of this CIA, an "Ineligible Person"
shall be any individual or entity who: (i) is currently excluded, suspended,
debarred or otherwise ineligible to participate in the Federal health care
programs; or (ii) has been convicted of a criminal offense related to the
provision of health care items or services and has not been reinstated in the
Federal health care programs after a period of exclusion, suspension, debarment,
or ineligibility.
2. Screening Requirements. Fresenius shall not hire as employees or
engage as contractors any Ineligible Persons. To prevent hiring or contracting
with any Ineligible Persons, Fresenius shall screen all prospective employees
and prospective contractors prior to engaging their services by (i) requiring
applicants to disclose whether they are Ineligible Persons, and (ii) reviewing
General Services Administration's List of Parties Excluded from Federal Programs
(available through the Internet at and the HHS/OIG List of Excluded
Individuals/Entities (available through the Internet at (these lists shall
------------------
hereinafter be referred to as the "Exclusion Lists"). The employment or
------------------------------------------------------------------------
retention of all employees or contractors shall be contingent upon confirmation
-------------------------------------------------------------------------------
that the individual or entity is not an Ineligible Person.
----------------------------------------------------------
3. Review and Removal Requirement. Within 90 days of the effective
----------------------------------------------------------------
date of this CIA, Fresenius will review its list of current Covered Persons and
-------------------------------------------------------------------------------
Contractors against the Exclusion Lists. Thereafter, Fresenius will review the
-------------------------------------------------------------------------------
lists once semi-annually. If Fresenius has notice that a Covered Person or
---------------------------------------------------------------------------
Contractor has become an Ineligible Person, Fresenius will remove such person
-----------------------------------------------------------------------------
from responsibility for, or involvement with, Fresenius's business operations
-----------------------------------------------------------------------------
related to the Federal health care
----------------------------------
programs and shall remove such person from any position for which the person's
------------------------------------------------------------------------------
salary or the items or services rendered, ordered, or prescribed by the person
------------------------------------------------------------------------------
are paid in whole or part, directly or indirectly, by Federal health care
-------------------------------------------------------------------------
programs or otherwise with Federal funds at least until such time as the person
-------------------------------------------------------------------------------
is reinstated into participation in the Federal health care programs.
--------------------------------------------------------------------
4. Pending Charges and Proposed Exclusions. If Fresenius has notice
-----------------------------------------------------------------
that a Covered Person is charged with a criminal offense related to any Federal
-------------------------------------------------------------------------------
health care program, or is proposed for exclusion during his or her employment
------------------------------------------------------------------------------
or contract, Fresenius shall take all appropriate actions to ensure that the
----------------------------------------------------------------------------
responsibilities of that Covered Person do not adversely affect the quality of
------------------------------------------------------------------------------
care rendered to any patient or resident, or the accuracy of any claims
-----------------------------------------------------------------------
submitted to any Federal health care program.
-----------------------------------------------
I. Notification of Proceedings. Within 30 days of discovery, Fresenius
---------------------------
shall notify OIG, in writing, of any ongoing investigation or legal proceeding
conducted or brought by a governmental entity or its agents involving an
allegation that Fresenius has committed a crime or has engaged in fraudulent
activities. This notification shall be made within 30 days of the date that
Fresenius receives notice of the investigation or proceeding and shall (to the
extent known to Fresenius) include a description of the allegation, the identity
of the investigating or prosecuting agency, and the status of such investigation
or legal proceeding. Fresenius shall also provide written notice to OIG within
30 days of the resolution of the matter, and shall provide OIG with a
description of the findings and/or results of the proceedings, if any.
J. Reporting.
---------
1. Reporting of Overpayments. If, at any time, Fresenius determines
that it has received an overpayment from a Federal health care program,
Fresenius shall notify the payor (e.g., Medicare fiscal intermediary or carrier)
----
within 30 days of discovering the overpayment and take remedial steps within 60
days of discovery (or such additional time as may be agreed to by the payor) to
correct any operational or policy deficiencies on Fresenius's part which may
have caused the overpayments to occur, including preventing the underlying
problem and the overpayments from recurring.
2. Reporting to OIG. If Fresenius determines that there is a
Reportable Event, Fresenius shall notify the OIG within 30 days of such
determination. Fresenius's notification to the OIG shall include the following
information; provided however, that if the Reportable Event does not involve an
overpayment, the requirements of a and b below do not apply:
a. all of the information provided to the payor in returning the
overpayment;
b. the name and the address of the payor to whom the overpayment was
returned;
c. a complete description of the Reportable Event, including the
relevant facts, persons involved, and legal and program authorities;
d. Fresenius's actions to correct any operational or policy
deficiency; and
e. any further steps Fresenius plans to take to address such
operational or policy deficiency and prevent it from recurring.
3. Definition of "Overpayment." For purposes of this CIA, an
"overpayment" means the amount of money the provider has received in excess of
the amount due and payable under the Federal Rules.
4. Definition of "Reportable Event." For purposes of this CIA, a
"Reportable Event" means anything that involves: (i) a substantial overpayment;
(ii) a matter that a reasonable person would consider a potential violation of
criminal, civil or administrative laws applicable to any Federal health care
program for which penalties or exclusion are authorized; or (iii) a violation of
the obligation to provide items or services of a quality that meet
professionally recognized standards of health care where such violation has
occurred in one or more instances that presents an imminent danger to the
health, safety, or well-being of a Federal health care program beneficiary or
places the beneficiary unnecessarily in a high-risk situation. A Reportable
Event may be the result of an isolated event or a series of occurrences.
IV. New Locations
--------------
In the event, after the effective date of this CIA, that Fresenius
purchases or establishes new locations or business units, which furnish health
care items or services to beneficiaries of the Federal health care programs and
are required by Federal Rules to obtain or maintain a separate provider or
supplier number, Fresenius shall notify OIG of this fact through a report on a
quarterly basis. This notification shall include the location of the new
operation(s), phone number, fax number, Federal health care program provider
number(s) (if any), and the corresponding payor(s) (contractor specific) that
has issued each provider number. All Covered Persons at such locations shall be
subject to the requirements in this CIA that apply to new Covered Persons
e.g., training
-----
requirements). In the case of acquired facilities, the obligations of this CIA
shall apply only to services or activities occurring after the effective date of
the acquisition.
V. Implementation and Annual Reports
---------------------------------
A. Implementation Report. Within 180 days after the effective date of
---------------------
this CIA, Fresenius shall submit a written report to OIG summarizing the status
of its implementation of the requirements of this CIA. This Implementation
Report shall include:
1. the name, address, phone number and position description of the
Corporate Compliance Officer and the Business Unit Compliance Officers
required by section III.A;
2. the names and positions of the members of the Compliance
Committees required by section III.A;
3. a copy of Fresenius's Code of Conduct required by section
III.B.1;
4. A copy of the Business Segment Compliance Guidelines required by
section III.B.2;
5. a description of the training programs required by section III.C,
including a description of the targeted audiences and a schedule of
when the training sessions have been or will be held;
6. a certification by the Compliance Officer that, except as
otherwise described in the Report:
a. the Business Segment Compliance Guidelines required by
section III.B.2 have been completed and distributed to all
pertinent Covered Persons;
b. new Covered Persons have completed the Code of Conduct
certification required by section III.B.1; and
c. for training required under III.C.2 and C.6, all Covered
Persons have completed the training and executed the
certification required by section III.C; and for any other
training under III.C, implementation steps are being taken
consistent with the CIA.
7. a description of the Confidential Disclosure Program required by
section III.G;
8. the identity of the Independent Review Organization(s) and the
proposed start and completion date of the first audit; and
9. a summary of actions taken pursuant to section III.H.
B. Annual Reports. Fresenius shall submit to OIG Annual Reports with
--------------
respect to the status and findings of Fresenius's compliance activities.
Each Annual Report shall include:
1. any change in the identity or position description of the
Corporate Compliance Officer, the Business Unit Compliance Officer,
members of the Compliance Committees described in section III.A or any
other material change in the organization or management of the
Company's corporate compliance program;
2. a certification by the Compliance Officer that, except as
otherwise described in the Report:
a. all Covered Persons have completed the annual Code of
Conduct certification required by section III.B.1;
b. all Covered Persons have completed the applicable training
and executed the certification as required by section III.C; and
c. Fresenius has complied with its obligations under the
Settlement Agreements: (i) not to resubmit any previously denied
claims related to the conduct addressed in the Settlement
Agreements, and its obligation not to appeal any such denials of
claims, and (ii) not to charge to or otherwise seek payment for
unallowable costs (as defined in the Settlement Agreements) and
its obligation to identify and adjust any past charges of
unallowable costs; and
d. Fresenius has complied with its obligations regarding
Affiliates as required by section III.D.
3. notification of any material changes or amendments to the
Business Segment Compliance Guidelines required by section III.B and
the reasons for such changes (e.g., change in contractor policy);
----
4. a complete copy of the report prepared pursuant to the
Independent Review Organization's billing and compliance reviews,
including a copy of the methodologies used and a copy of the
certification of IRO financial independence required under section
III.F;
5. Fresenius's response/corrective action plan to any issues raised
by the Independent Review Organization;
6. a summary of Reportable Events identified and reported throughout
the course of the previous 12 months pursuant to III.J;
7. a report of the aggregate overpayments that have been returned to
the Federal health care programs that were discovered as a direct or
indirect result of implementing this CIA. Overpayment amounts should
be broken down into the following categories: Medicare, Medicaid
(report each applicable state separately), and other Federal health
care programs;
8. a copy of the confidential compliance disclosure log required by
section III.G;
9. a description of any personnel action (other than hiring) taken
by Fresenius as a result of the obligations in section III.H, and the
name, title, and responsibilities of any person that falls within the
ambit of section III.H.4, and the actions taken in response to the
obligations set forth in that section;
10. a summary describing any ongoing investigation or legal
proceeding that was required to have been reported pursuant to section
III.I. The statement shall include a description of the allegation,
the identity of the investigating or prosecuting agency, and the
status of such investigation, legal proceeding or requests for
information;
11. a corrective action plan to address all Reportable Events (as
defined in section III.J) identified over the previous 12 months;
12. a listing of all of Fresenius's locations or business units,
which furnish health care items or services to beneficiaries of
Federal health care programs and are required by Federal Rules to
obtain or maintain a separate provider or supplier number (including
locations and mailing addresses),
the corresponding name under which each location is doing business,
the corresponding phone numbers and fax numbers, each location's
Federal health care program provider identification number(s) and the
payor (specific contractor) that issued each provider identification
number; and
13. A copy of the annual review and analysis of the fair market value
of the laboratory testing composite rate as required by section
III.B.3.c.(5).
The first Annual Report shall be received by the OIG not later than April
1, 2001.
The Reporting Periods for this CIA shall be as follows:
January 1, 2000 - December 31, 2000
January 1, 2001 - December 31, 2001
January 1, 2002 - December 31, 2002
January 1, 2003 - December 31, 2003
January 1, 2004 - December 31, 2004
January 1, 2005 - December 31, 2005
January 1, 2006 - December 31, 2006
January 1, 2007 - December 31, 2007
Subsequent Annual Reports shall be received by the OIG no later than the
anniversary date of the due date of the first Annual Report.
C. Certifications. The Implementation Report and Annual Reports shall
--------------
include a certification by the Compliance Officer under penalty of law, that:
(1) except as otherwise described in the Report, Fresenius is in compliance with
all the requirements of this CIA, to the best of his or her knowledge; and (2)
the Compliance Officer has reviewed the Report and has made reasonable inquiry
regarding its content and believes that, upon such inquiry, the information is
accurate and truthful.
VI. Notifications and Submission of Reports
---------------------------------------
Unless otherwise stated in writing subsequent to the effective date of this CIA,
all notifications and reports required under this CIA shall be submitted to the
entities listed below:
OIG:
---
Civil Recoveries Branch - Compliance Unit
Office of Counsel to the Inspector General
Office of Inspector General
U.S. Department of Health and Human Services
Xxxxx Building, Room 5527
000 Xxxxxxxxxxxx Xxxxxx, XX
Xxxxxxxxxx, XX 00000
Phone 000.000.0000
Fax 000.000.0000
Fresenius:
---------
Xxxx Xxxxxx
Senior Vice President - Corporate Compliance
Fresenius Medical Care North America
Two Ledgemont Center
00 Xxxxxx Xxxxx
Xxxxxxxxx, XX 00000
Phone: (000) 000-0000
Fax: (000) 000-0000
VII. OIG Inspection, Audit and Review Rights
---------------------------------------
In addition to any other rights OIG may have by statute, regulation, or
contract, OIG or its duly authorized representative(s), may examine Fresenius's
books, records, and other documents and supporting materials and/or conduct an
onsite review of any of Fresenius's facilities, units, or locations for the
purpose of verifying and evaluating: (a) Fresenius's compliance with the terms
of this CIA; and (b) Fresenius's compliance with the requirements of the Federal
health care programs in which it participates. The documentation described
above shall be made available by Fresenius to OIG or its duly authorized
representative(s) at all reasonable times for inspection, audit or reproduction.
Furthermore, for purposes of this provision, OIG or its duly authorized
representative(s) may interview any of Fresenius's employees, contractors, or
agents who consent to be interviewed at the individual's place of business
during normal business hours or at such other place and time as may be mutually
agreed upon between the individual and OIG. Fresenius agrees to assist OIG in
contacting and arranging interviews with such individuals upon OIG's request.
Fresenius's employees may elect to be interviewed with or without a
representative of Fresenius present.
VIII. Document and Record Retention
-----------------------------
Fresenius shall maintain for inspection all documents and records: (1)
relating to reimbursement from the Federal health care programs for at least 7
years after the submission of the request for reimbursement; and (2) necessary
to establishing Fresenius's compliance with this CIA for at least three years
following the submission of the Annual Report covering the relevant year.
IX. Disclosures and Privileges
--------------------------
Subject to HHS's Freedom of Information Act ("FOIA") procedures, set forth
in 45 C.F.R. Part 5, the OIG shall make a reasonable effort to notify Fresenius
prior to any release by OIG of information submitted by Fresenius pursuant to
its obligations under this CIA and identified upon submission by Fresenius as
trade secrets, commercial or financial information and privileged and
confidential under the FOIA rules. With respect to the disclosure of such
information, Fresenius shall have the rights set forth in 45 C.F.R. (S) 5.65(d).
Fresenius shall refrain from identifying any information as trade
secrets, commercial or financial information and privileged and confidential
that does not meet the criteria for exemption from disclosure under FOIA.
Nothing in this CIA, or any communication or report made pursuant to this
CIA, shall constitute a waiver of, or be construed to require Fresenius to waive
its attorney-client, work product or other applicable privileges.
Notwithstanding that fact, the existence of any such privilege does not affect
Fresenius's obligation to comply with the provisions of this CIA.
X. Breach and Default Provisions
-----------------------------
Fresenius is expected to fully and timely comply with all of the
obligations herein throughout the term of this CIA or other time frames herein
agreed to.
A. Stipulated Penalties for Failure to Comply with Certain Obligations.
-------------------------------------------------------------------
As a contractual remedy, Fresenius and OIG hereby agree that failure to comply
with certain obligations set forth in this CIA may lead to the imposition of the
following monetary penalties (hereinafter referred to as "Stipulated Penalties")
in accordance with the following provisions.
1. A Stipulated Penalty of $2,500 (which shall begin to accrue on
the day after the date the obligation became due) for each day, beginning 120
days after the effective date of this CIA and concluding at the end of the term
of this CIA, Fresenius fails to have in place any of the following:
a. a Compliance Officer;
b. a Business Unit Compliance Officer for each Business Unit
identified in Schedule A;
c. a Corporate Compliance Committee and Business Unit
Compliance Committee for each Business Unit identified in
Schedule A;
d. a written Code of Conduct;
e. written Business Segment Compliance Guidelines;
f. a training program; or
g. a Confidential Disclosure Program;
2. A Stipulated Penalty of $2,500 (which shall begin to accrue on
the day after the date the obligation became due) for each day Fresenius fails
meet any of the deadlines to submit the Implementation Report or the Annual
Reports to the OIG.
3. A Stipulated Penalty of $2,000 (which shall begin to accrue on
the date the failure to comply began) for each day Fresenius:
a. hires or enters into a contract with an Ineligible Person at
the time when that person is listed by a federal agency as excluded, debarred,
suspended or otherwise ineligible for participation in the Federal health care
programs (this Stipulated Penalty shall not be demanded for any time period
during which Fresenius can demonstrate that it did not discover the person's
exclusion or other ineligibility after making a reasonable inquiry (as described
in section III.H) as to the status of the person);
b. employs or contracts with an Ineligible Person and that
person: (i) has responsibility for, or involvement with, Fresenius's business
operations related to the Federal health care programs or (ii) is in a position
for which the person's salary or the items or services rendered, ordered, or
prescribed by the person are paid in whole or part, directly or indirectly, by
Federal health care programs or otherwise with Federal funds
(this Stipulated Penalty shall not be demanded for any time period during which
Fresenius can demonstrate that it did not discover the person's exclusion or
other ineligibility after making a reasonable inquiry (as described in section
III.H) as to the status of the person).
4. A Stipulated Penalty of $1,500 (which shall begin to accrue on the
date the Fresenius fails to grant access) for each day Fresenius fails to grant
access to the information or documentation as required in section VII of this
CIA.
5. A Stipulated Penalty of $1,000 (which shall begin to accrue 10
days after the date that OIG provides notice to Fresenius of the failure to
comply) for each day Fresenius fails to comply fully and adequately with any
obligation of this CIA, where the failure to comply does not form the basis for
Stipulated Penalties under the provisions of section X.A.1 through X.A.4. In
its notice to Fresenius, OIG shall state the specific grounds for its
determination that the Fresenius has failed to comply fully and adequately with
the CIA obligation(s) at issue. With respect to the Stipulated Penalty
provision described in this section X.A.5 only, the OIG shall not seek a
Stipulated Penalty if Fresenius demonstrates to the OIG's satisfaction that the
alleged failure to comply could not be cured within the 10-day period, but that:
(i) Fresenius has begun to take action to cure the failure to comply, (ii)
Fresenius is pursuing such action with due diligence, and (iii) Fresenius has
provided to OIG a reasonable timetable for curing the failure to comply.
B. Payment of Stipulated Penalties.
-------------------------------
1. Demand Letter. Upon a finding that Fresenius has failed to comply
with any of the obligations described in section X.A and determining that
Stipulated Penalties are appropriate, OIG shall notify Fresenius by personal
service or certified mail of (a) Fresenius's failure to comply; and (b) the
OIG's exercise of its contractual right to demand payment of the Stipulated
Penalties (this notification is hereinafter referred to as the "Demand Letter").
Within ten (10) days of receiving the Demand Letter, Fresenius shall either
(a) cure the breach to the OIG's satisfaction and pay the applicable stipulated
penalties; or (b) request a hearing before an HHS administrative law judge
("ALJ") to dispute the OIG's determination of noncompliance, pursuant to the
agreed upon provisions set forth below in section X.D. In the event Fresenius
elects to request an ALJ hearing, the Stipulated Penalties shall continue to
accrue until Fresenius cures, to the OIG's satisfaction, the alleged breach in
dispute; however, the payment of such accrued Stipulated Penalties shall remain
pending until the ALJ determination. Failure to respond to the Demand Letter in
one of these two manners within the allowed time period shall be considered a
material breach of this CIA and shall be grounds for exclusion under section
X.C.
2. Timely Written Requests for Extensions. Fresenius may submit a
timely written request for an extension of time to perform any act or file any
notification or report required by this CIA. Notwithstanding any other
provision in this section, if OIG grants the timely written request with respect
to an act, notification, or report, Stipulated Penalties for failure to perform
the act or file the notification or report shall not begin to
accrue until one day after Fresenius fails to meet the revised deadline set by
the OIG. Notwithstanding any other provision in this section, if OIG denies such
a timely written request, Stipulated Penalties for failure to perform the act or
file the notification or report shall not begin to accrue until two business
days after Fresenius receives OIG's written denial of such request. A "timely
written request" is defined as a request in writing received by OIG at least
five business days prior to the date by which any act is due to be performed or
any notification or report is due to be filed.
3. Form of Payment. Payment of the Stipulated Penalties shall be
made by certified or cashier's check, payable to "Secretary of the Department of
Health and Human Services," and submitted to OIG at the address set forth in
section VI.
4. Independence from Material Breach Determination. Except as
otherwise noted, these provisions for payment of Stipulated Penalties shall not
affect or otherwise set a standard for the OIG's determination that Fresenius
has materially breached this CIA, which decision shall be made at the OIG's
discretion and governed by the provisions in section X.C, below.
C. Exclusion for Material Breach of this CIA
-----------------------------------------
1. Notice of Material Breach and Intent to Exclude. The parties
agree that a material breach of this CIA by Fresenius constitutes an independent
basis for Fresenius's exclusion from participation in the Federal health care
programs (as defined in 42 U.S.C. (S) 1320a-7b(f)). Upon a determination by OIG
that Fresenius has materially breached this CIA and that exclusion should be
imposed, the OIG shall notify Fresenius by certified mail of (a) Fresenius's
material breach; and (b) OIG's intent to exercise its contractual right to
impose exclusion (this notification is hereinafter referred to as the "Notice of
Material Breach and Intent to Exclude").
2. Opportunity to cure. Fresenius shall have 30 days from the date
it receives the Notice of Material Breach and Intent to Exclude to demonstrate
to the OIG's satisfaction that:
a. Fresenius is in full compliance with this CIA;
b. the alleged material breach has been cured; or
c. the alleged material breach cannot be cured within the 30-
day period, but that: (i) Fresenius has begun to take action
to cure the material breach, (ii) Fresenius is pursuing such
action with due diligence, and (iii) Fresenius has provided
to OIG a reasonable timetable for curing the material
breach.
3. Exclusion Letter. If at the conclusion of the 30-day period,
Fresenius fails to satisfy the requirements of section X.C.2, OIG may exclude
Fresenius from participation in the Federal health care programs. OIG will
notify Fresenius in writing of its determination to exclude Fresenius (this
letter shall be referred to hereinafter as the
"Exclusion Letter"). Subject to the Dispute Resolution provisions in section X.D
below, the exclusion shall go into effect 30 days after the date of the
Exclusion Letter. The exclusion shall have national effect and will also apply
to all other federal procurement and non-procurement programs. If Fresenius is
excluded under the provisions of this CIA, Fresenius may seek reinstatement
pursuant to the provisions at 42 C.F.R. (S)(S) 1001.3001-3004.
4. Material Breach. A material breach of this CIA means:
a. a failure by Fresenius to report a Reportable Event, take
corrective action and pay the appropriate refunds, as provided in
section III.J;
b. repeated or flagrant violations of the obligations under this
CIA, including, but not limited to, the obligations addressed in
section X.A of this CIA;
c. a failure to respond to a Demand Letter concerning the payment
of Stipulated Penalties in accordance with section X.B above; or
d. a failure to retain and use an Independent Review
Organization for review purposes in accordance with section
III.F.
D. Dispute Resolution
------------------
1. Review Rights. Upon the OIG's delivery to Fresenius of its Demand
Letter or of its Exclusion Letter, and as an agreed-upon contractual remedy for
the resolution of disputes arising under the obligation of this CIA, Fresenius
shall be afforded certain review rights comparable to the ones that are provided
in 42 U.S.C. (S) 1320a-7(f) and 42 C.F.R. Part 1005 as if they applied to the
Stipulated Penalties or exclusion sought pursuant to this CIA. Specifically,
the OIG's determination to demand payment of Stipulated Penalties or to seek
exclusion shall be subject to review by an ALJ and, in the event of an appeal,
the Departmental Appeals Board ("DAB"), in a manner consistent with the
provisions in 42 C.F.R. (S)(S) 1005.2-1005.21. Notwithstanding the language in
42 C.F.R. (S) 1005.2(c), the request for a hearing involving Stipulated
Penalties shall be made within 10 days of the receiving the Demand Letter and
the request for a hearing involving exclusion shall be made within 30 days of
the date of the Exclusion Letter.
2. Stipulated Penalties Review. Notwithstanding any provision of
Title 42 of the United States Code or Chapter 42 of the Code of Federal
Regulations, the only issues in a proceeding for Stipulated Penalties under this
CIA shall be (a) whether Fresenius was in full and timely compliance with the
obligations of this CIA for which OIG demands payment; (b) the period of
noncompliance and (c) with respect to a Stipulated Penalty authorized under
section X.A.5 only, whether the failure to comply could not be cured within the
10-day period, but that by the end of that period (i) Fresenius had begun to
take action to cure the failure to comply, (ii) Fresenius was and is pursuing
such action with due diligence, and (iii) Fresenius had provided to OIG a
reasonable timetable for curing the material breach which is being followed.
Fresenius
shall have the burden of proving its full and timely compliance and the steps
taken to cure the noncompliance, if any. If the ALJ finds for OIG with regard to
a finding of a breach of this CIA and orders Fresenius to pay Stipulated
Penalties, such Stipulated Penalties shall become due and payable 20 days after
the ALJ issues such a decision notwithstanding that Fresenius may request review
of the ALJ decision by the DAB.
3. Exclusion Review. Notwithstanding any provision of Title 42 of the
United States Code or Chapter 42 of the Code of Federal Regulations, the only
issues in a proceeding for exclusion based on a material breach of this CIA
shall be (a) whether Fresenius was in material breach of this CIA; (b) whether
such breach was continuing on the date of the Exclusion Letter; and (c) whether
the alleged material breach could not have been cured within the 30 day period,
but that (i) Fresenius had begun to take action to cure the material breach
within that period, (ii) Fresenius has pursued and is pursuing such action with
due diligence, and (iii) Fresenius provided to OIG within that period a
reasonable timetable for curing the material breach. For purposes of the
exclusion herein, exclusion shall take effect only after an ALJ decision that is
favorable to the OIG. Fresenius's election of its contractual right to appeal to
the DAB shall not abrogate the OIG's authority to exclude Fresenius upon the
issuance of the ALJ's decision. If the ALJ sustains the determination of the OIG
and determines that exclusion is authorized, such exclusion shall take effect 20
days after the ALJ issues such a decision, notwithstanding that Fresenius may
request review of the ALJ decision by the DAB.
4. Finality of Decision. The review by an ALJ or DAB provided for
above shall not be considered to be an appeal right arising under any statutes
or regulations.
Consequently, the parties to this CIA agree that the DAB's decision (or the
ALJ's decision if not appealed) shall be considered final for all purposes under
this CIA.
XI. Effective and Binding Agreement
-------------------------------
Consistent with the provisions in the Settlement Agreement pursuant to
which this CIA is entered, and into which this CIA is incorporated, Fresenius
and OIG agree as follows:
A. This CIA shall be binding on the successors, assigns, and transferees
of Fresenius;
B. This CIA shall become final and binding on the date the final signature
is obtained on the CIA;
C. No modifications to this CIA shall be made without the prior written
consent of the parties to this CIA;
D. This CIA supersedes the CIA entered into between the OIG and Spectra
Laboratories, Inc. executed on December 10, 1996 rendering the Spectra CIA no
longer in effect.
E. The undersigned Fresenius signatories represent and warrant that they
are authorized to execute this CIA. The undersigned OIG signatory represents
that he is signing this CIA in his official capacity and that he is authorized
to execute this CIA.
On Behalf of Fresenius
____________________________________________
XXX X. XXXXX DATE
--------
President
Fresenius Medical Care Holdings, Inc.
/s/ Xxxx Xxxxxx
--------------------------------------------
XXXX XXXXXX DATE 1/18/00
--------
Senior Vice President - Corporate Compliance
Fresenius Medical Care North America
On behalf of the Office of Inspector General
of the Department of Health and Human Services
/s/ Xxxxx Xxxxxx 1/18/00
--------------------------------------------- -----------
XXXXX XXXXXX DATE
Assistant Inspector General for Legal Affairs
Office of Inspector General
U. S. Department of Health and Human Services
Schedule A
List of Corporate Business Units for purposes of section III.A.2:
Fresenius Dialysis Services - North
Fresenius Dialysis Services - East
Fresenius Dialysis Services - South
Fresenius Dialysis Services - West
Dialysis Products
Spectra Renal Management
SCHEDULE B
FRESENIUS CIA IRO WORKPLAN
LABORATORY SERVICES AUDIT (SPECTRA EAST AND SPECTRA WEST ONLY)
--------------------------------------------------------------
A. LABORATORY INTERNAL MONITORING AND AUDITING PROCESSES
1. Conduct interviews with key administrators and staff to assess current
operations and controls related to laboratory billing, coding,
documentation and audit and monitoring practices (the inquiry will
include, but may not be limited to, an overview of the revenue cycle,
including registration, patient encounters, charge capture and
documentation, claim submission and follow-up);
2. Document and review each laboratory's current policies and procedures
related to laboratory billing, coding and documentation and monitoring
and auditing practices, including those that address:
[_] Charge capture, documentation and submission processes;
[_] Medical documentation;
[_] Test requisition form design and content;
[_] Physician notices and acknowledgements;
[_] Advance beneficiary notices utilization;
[_] Test utilization monitoring;
[_] Selection of CPT-4 procedural codes, translation of ICD-9
diagnosis codes;
[_] Billing for calculations;
[_] Reflex testing;
[_] Use of standing orders;
[_] Specimen collection fees and travel allowances;
[_] Composite rate billing;
[_] 50/50 billing; and
[_] Record retention.
3. Review all current outpatient laboratory encounter superbill forms
(e.g., encounter form) and other pertinent forms (e.g., an advanced
beneficiary notice) to verify that they have been updated to address
current regulatory requirements;
4. Identify independent consultant reports related to compliance
activities and compliance related training materials;
5. Document and review all processes associated with internal monitoring
and auditing activities (e.g., test utilization monitoring, standing
order reviews, prospective/retrospective testing, etc.) as well as the
protocols for corrective action;
1
SCHEDULE B
FRESENIUS CIA IRO WORKPLAN
6. Report on compliance and internal audit activities conducted by
Fresenius through interviews with respective compliance representatives
and internal audit personnel; and
7. With respect to Federal health care programs other than Medicare
perform the following procedures:
a. Select specific policies and procedures and test for compliance
with respect to all Federal health care programs except Medicare
(e.g., if there is a test utilization and monitoring policy and
procedure, test that the lab is running the reports as indicated
and that there is appropriate communications based upon the
results of these reports);
b. Test that each laboratory is receiving, maintaining and
communicating government and payer communications by requesting
all compilations and reviewing the processes for communicating
regulatory information to employees (e.g., review regulatory
compendiums).
c. Document information system controls (e.g., missing data reports
and test the main control points to verify these are being
utilized appropriately by running "dummy" tests through the
system.
NOTE - With respect to all reviews described below in paragraph B and C, the IRO
will review the medical documentation of the test ordered for Fresenius owned or
managed facilities ("Fresenius facilities") and, as such, will request medical
records from the facilities. In testing medical documentation for those tests
where Medicare limits payment to certain diagnoses, the IRO will verify that the
medical record documentation indicates that the patient's condition at the time
of the test being ordered is consistent with the selected diagnosis or ICD-9
code used to support the medical necessity of the test (e.g., test subject to
local medical review policies) (hereinafter referred to as "medical record
documentation test"). The medical record documentation test shall be performed
by clinical personnel with ESRD expertise. If the physician has stated the
diagnosis in the medical record, the IRO will not question that determination by
the physician. For facilities not owned or managed by Fresenius ("non-Fresenius
facilities"), the IRO will only conduct an audit of medical documentation to the
extent of an evaluation of the presence of an appropriate diagnosis on the
applicable requisition forms where required, and that it matches the diagnosis
submitted on the claim form (hereinafter referred to as "diagnosis confirmation
test").
2
SCHEDULE B
FRESENIUS CIA IRO WORKPLAN
B. TEST FOR COMPLIANCE WITH FREQUENCY RELATED ISSUES FOR MEDICARE CLAIMS ONLY
(FOR BOTH SPECTRA WEST AND SPECTRA EAST ONLY).
1. The IRO will request that Spectra East and Spectra West generate a
frequency and utilization report for 100 randomly selected patients
each for a period of three months that details all frequency based
tests performed for each patient for the quarter.
2. The IRO will request that Spectra East and Spectra West generate all
Medicare related billing data for each of the 100 patients for the
audit quarter.
3. The IRO will conduct an analysis of these reports (i.e., categorize and
count the number of tests for the audit period for each patient and
compare the results against the regulatory mandates for each test). The
analysis will specifically include a review of the utilization and
frequency reports for the following:
[_] All tests included in the composite rate;
[_] All tests billed outside the composite rate subject to Medicare
frequency limits; and
[_] Appropriateness of 50/50 rule billing.
4. The IRO will document as part of the IRO report any instances that
indicate that FMC billed for tests outside the frequency mandated by
regulatory requirements.
5. For any instances that indicate that FMC billed for tests outside the
frequency mandated by regulatory requirements, the IRO will perform the
clinical medical documentation and the diagnosis confirmation test.
6. A Statistically Valid Sample Frequency Issue Audit shall be performed
for the laboratory if the medical record documentation test review
results in an error rate in terms of gross dollar overpayments that
equals or exceeds 5%. This review shall follow the statistically valid
sample audit requirements set forth in the CIA. Nothing in this section
shall relieve Fresenius of its responsibility to correct inaccuracies
noted in its original sample. The 5% financial error threshold only
applies to criteria for sample expansion, not for extrapolation of an
error rate;
7. In the event that a statistically valid sample audit is required under
paragraph 6 above, the population will consist of Medicare laboratory
claims grouped by quarter for each beneficiary (i.e., beneficiary
quarter) that were processed for payment during the period of audit;
the sample unit shall be a beneficiary quarter represented by all
laboratory claims and related services contained in that beneficiary
quarter.
3
SCHEDULE B
FRESENIUS CIA IRO WORKPLAN
8. If the IRO can illustrate through an information system and/or
management report analysis that the frequency issues resulted from a
systemic or operation controls gap, then the IRO will quantify the
extent of the issue and make the appropriate report to FMC.
C. CONDUCT A STATISTICALLY VALID SAMPLE AUDIT, INCLUDING PROBE AUDIT OF
MEDICARE CLAIMS ONLY (FOR BOTH SPECTRA WEST AND SPECTRA EAST ONLY).
1. The IRO will conduct a statistical review of claims by both
laboratories to review the following issues (as the frequency issues
have been carved out as indicated above):
[_] Appropriateness of billing for bundled tests;
[_] Incidence of duplicate billing;
[_] Presence of CPT-4 procedural and/or ICD-9 diagnosis coding (see
note below);
[_] Incidence of billing for services not performed;
[_] Incidence of billing for tests performed, but not ordered;
[_] Inclusion of dates of services; and
[_] Incidence of failure to xxxx for tests performed.
2. This review will follow the statistically valid sample audit
requirements set forth in the CIA. The sample unit will be defined as
one claim submitted and all the tests associated with that claim.
3. If the IRO can illustrate through an information system and/or
management report analysis that an issue or an error resulted from
systemic or operational control gap, then the IRO will report the issue
to FMC to remit all overpayments associated with that issue.
4. For any claims and services that have been identified as being an
error, the IRO will report to Fresenius and develop an estimate of any
possible overpayment.
D. AFTER THE FIRST YEAR UNDER THE CIA, FRESENIUS MAY REQUEST THE OIG TO ALLOW
THE LABORATORY SERVICES AUDIT REQUIRED BY THE CIA AND DETAILED IN THIS
WORKPLAN TO BE PEFORMED BY FRESENIUS INTERNAL AUDIT PERSONNEL. THE OIG
WILL DECIDE SUCH REQUESTS IN ITS SOLE DISCRETION. THE IRO WILL REVIEW THE
METHODOLOGY AND RESULTS OF THE AUDITS PERFORMED BY FRESENIUS INTERNAL AUDIT
STAFF. THE REVIEW WILL INCLUDE RE-PERFORMING ALL AUDIT STEPS ON AT LEAST
10% OF CLAIMS REVIEWED BY FRESENIUS.
4
SCHEDULE B
FRESENIUS CIA IRO WORKPLAN
CREDIT BALANCE AUDIT
--------------------
1. Review procedures established for the identification and resolution of
credit balances. Include a review, including a detailed analysis, of the
items that were written off the accounting records during the audit period
to determine, where appropriate, if there were any Medicare overpayments
that should have been reported on Form HCFA 838 and refunded upon request
to the fiscal intermediary;
2. Identify and document control points for resolving and reporting credit
balances (e.g., refund to payer, correction of posting error, corrected
billing);
3. Identify individuals responsible for accurately identifying, compiling and
reporting credit balances and for identifying, monitoring and processing
refunds;
4. Determine whether the billing system has the ability to print out the
individual patient accounts by payer class and whether Federal health care
program credit balances are properly identified;
5. Perform an analysis of a limited sample from the credit balances data
obtained in step 4 and identify and review any adjustments that are
inconsistent with existing policies and procedures;
6. Obtain the most current listing of all credit balances and select a sample
of at least 10 dates of service and test for the following:
[_] Federal health care program credit balances were identified within a
reasonable time once payment was received and posted;
[_] Credit balance status was analyzed, documented and appropriately
refunded;
[_] All credit balances for Federal health care programs are refunded or
otherwise resolved upon request of the fiscal intermediary in a timely
manner; and
[_] Controller or accountant, on a monthly or quarterly basis, reviews the
credit balance reports and associated adjustments.
7. From the selected sample tie to the HCFA 838, where appropriate, and
confirm the following:
[_] The credit balance was reported on form HCFA 838 and that Medicare
guidelines were followed (e.g., documenting the reason for the credit
balance); and
[_] The appropriate signatures exist on the form HCFA 838 per Medicare
guidelines.
8. Where appropriate, assess that the form HCFA 838 is completed, signed and
submitted according to Medicare guidelines on a quarterly basis even if no
credits exist.
5
SCHEDULE B
FRESENIUS CIA IRO WORKPLAN
COMPLIANCE PROGRAM IMPLEMENTATION
---------------------------------
1. Perform procedures to review and document the mandated terms and conditions
of the CIA with respect to the implementation of a Corporate Integrity
Agreement ("CIA") and verify Fresenius' compliance. Specifically, the IRO
will note the following:
[_] Identify if Fresenius has an appointed compliance oversight structure,
including the Compliance Officer and a Compliance Committee (i.e.,
functional area representation), and the communication within the
oversight structure (e.g., Board of Director communications, reporting
to the CEO, etc.) and between key senior management and employees
(e.g., action plans, follow-up reports, etc.);
[_] Confirm training and education programs were conducted in accordance
with the terms of the CIA;
[_] Confirm the level of participation in the training and educational
program are in accordance with the terms of the CIA;
[_] Confirm that the internal process for obtaining, disseminating and
maintaining pertinent regulatory communications, bulletins, updates,
alerts, etc. from government agencies, regulatory bodies and third-
party payers is in accordance with the terms of the CIA;
[_] Review and record that the confidential disclosure program (i.e.,
hotline), including the process to identify and track reports,
investigate and resolve (i.e., internal corrective action and/or
resubmission of claims) issues and communicate important information
back the employees has been implemented and is functioning in
accordance with the terms of the CIA;
[_] Identify and record all internal compliance audit reports;
[_] Review and record all internal (e.g., Board of Directors) and external
compliance reports.
2. Conduct interviews with management and employees as well as conduct a
review of policies, reports, hotline logs and training schedules, etc.
3. The IRO will review Fresenius' procedures and documentation to verify that
Fresenius has processes to ensure that they have not submitted claims and
they have not sought payment for unallowable costs where specifically
prohibited by the Settlement Agreement or Federal health care program
requirements;
6
SCHEDULE B
FRESENIUS CIA IRO WORKPLAN
CONTRACT REVIEW
---------------
1. In Year 1, identify 30 randomly selected contracts with potential referral
sources from the total population of Fresenius contracts;
2. Obtain from Fresenius Office of General Counsel ("OGC") a copy of all the
"standard" contracts utilized and compare the 30 randomly selected
contracts against the standard language to verify consistency;
3. Verify that OGC and/or external counsel have reviewed and approved the form
contracts and any exceptions made;
4. The IRO shall raise any discrepancies to OGC and/or external counsel for
reconciliation; and
5. For the remaining duration of the CIA, IRO shall review a random sample of
new contracts following the same processes.
7
SCHEDULE B
FRESENIUS CIA IRO WORKPLAN
COST REPORT REVIEW
------------------
1. For each year of the CIA, the IRO will randomly select 15 Medicare facility
cost reports and select the home office cost report and review the related
processes, including any policies and procedures, for determining the
appropriateness of allowable and non-allowable costs, accounting for prior
year adjustments, and the mechanism and process for rolling up to the
Fresenius corporate cost report. Procedures to be performed will include:
[_] Read the cost report and related working papers prepared and filed for
the audit year;
[_] Interview Fresenius representatives responsible for reporting
information to be included in the cost reports to evaluate the
processes of data collection and submission;
[_] Interview Fresenius representatives responsible for preparing the cost
report and related working papers to determine the communication
process within Fresenius and to evaluate cost reporting procedures and
the development of supporting documentation;
[_] Analyze general ledger accounts to verify that unallowable expenses are
being handled according to Fresenius policy and Medicare program
requirements;
[_] Analyze existing system that accumulates Medicare bad debts for
inclusion in the Medicare cost report, including a review of the A/R
collection process to ensure due diligence requirements are being
followed ("bad debt review");
[_] and analyze the HCFA Cost Report Form 339 for purposes of cost
reporting compliance;
[_] Read and analyze the IRS Form 990 for purposes of determining
consistency in federal reporting activities;
[_] Read and analyze the cost report working papers and other documentation
supporting the information reported in the cost report; and
[_] Evaluating past cost report intermediary audit findings.
2. The IRO will review the cost report for the following potential unallowable
expenses, to confirm that they are reported appropriately:
[_] Lobbying expenses;
[_] Political contributions;
[_] Medical office buildings;
[_] Non-reimbursable cost Centers; and
[_] Special event costs.
3. For each year of the CIA, the IRO will randomly select an additional 15
Medicare facility cost reports for purposes of performing the bad debt
review only.
8
SCHEDULE B
FRESENIUS CIA IRO WORKPLAN
4. After the first year under the CIA, Fresenius may request the OIG to allow:
(1) less than 15 facility cost reports to be audited for all issues
(however, there shall always be a minimum of 10 cost reports audited for
all issues and an additional minimum of 15 facility cost reports for
purposes of bad debt review only); (2) Fresenius internal audit staff to
perform more of the audits (however, the IRO shall always perform at least
50% of the audits). The OIG will decide such request in its sole
discretion. The IRO will review the methodology and results of the audits
performed by Fresenius internal audit staff. The review will include re-
performing all audit steps on at least 10% of cost reports reviewed by
Fresenius.
9
SCHEDULE B
FRESENIUS CIA IRO WORKPLAN
DIALYSIS SERVICES AUDIT: BILLING CENTERS
----------------------------------------
A. INTERNAL MONITORING AND AUDITING PROCESSES - HEMODIALYSIS MODALITY
The IRO shall select a random sample of at least 6 billing centers pursuant
to section B below. In addition, Fresenius internal audit staff shall
perform audits on 6 additional randomly selected billing centers following
this methodology.
For each dialysis billing center selected:
1. Create an inventory of current policies and procedures related to
dialysis service billing, coding and documentation, and monitoring and
auditing practices;
2. Conduct site visits and perform interviews at the selected billing
centers with key administrators, clinical supervisors or directors and
staff to assess current operations and controls related to dialysis
billing, coding, documentation and audit and monitoring practices;
3. Test that identified policies and procedures are followed by reviewing:
(a) attendance records of employee training programs related to billing
compliance; (b) reports used to evaluate compliance; and (c) results of
internal audits used to measure billing accuracy and compliance with
policies and procedures;
4. Review current documentation forms and electronic record keeping
methodology, as well as the interface between electronic and paper
records, for compliance with HCFA regulatory requirements;
5. Review the procedures of billing centers for obtaining and distributing
government and payer communications;
6. Identify and review independent consultant reports related to
compliance activities and training materials for compliance with
regulatory requirements;
7. Obtain and review processes associated with internal monitoring and
auditing activities (e.g., adequacy of monitoring, utilization
monitoring, physician orders) as well as protocols for corrective
action; and
8. Identify information system controls (e.g., missing data reports) and
test that these are being utilized and reviewed by appropriate
personnel.
10
SCHEDULE B
FRESENIUS CIA IRO WORKPLAN
B. CONDUCT A PROBE AUDIT OF 30 SAMPLE UNITS AT 6 RANDOMLY SELECTED BILLING
CENTERS FOR ALL HEMODIALYSIS MODALITY BILLING ACTIVITY
1. Obtain a complete listing of all claims reimbursed by the Federal
health care programs during the audit period;
2. For purposes of Dialysis Services Audit, all billing centers shall be
included within the random selection. The selection process shall be
designed so that the probability of a billing center being selected is
proportional to its dollar volume of claims submitted to the Federal
health care programs;
3. Randomly select a probe sample of 30 sample units from each of the six
randomly selected billing centers;
4. For purposes of the Dialysis Services Audit, the sample unit shall be a
claim submitted to the Federal health care programs during the audit
period;
5. Request all billing activity (e.g., claims submitted, account history,
EOMBs) related to the test period for all members of the sample;
6. Request medical records supporting the charges represented in the
billing activity for the test period;
7. Analyze each unit of the sample according to procedures to evaluate
potential issues, including, but not limited to, the following (i.e.,
review the medical record for the following steps and indicate the
criteria in the appropriate field):
[_] Informed consent;
[_] Completeness of medical record;
[_] Long term program documentation;
[_] Patient care plan; and
[_] Xxxx data testing for accuracy of charges including dialysis
encounters, pharmacy and diagnostic services.
7. A Statistically Valid Sample Audit shall be performed for each billing
center for which the error rate in terms of gross dollar overpayments
equals or exceeds 5%. This review shall follow the statistically valid
sample audit requirements set forth in the CIA. Nothing in this section
shall relieve Fresenius of its responsibility to correct inaccuracies
noted in its probe sample. The 5% financial error threshold only
applies to criteria for sample expansion, not for extrapolation of an
error rate; and
11
SCHEDULE B
FRESENIUS CIA IRO WORKPLAN
8. Summarize findings for sample.
C. SUBSEQUENT YEAR PROBE AUDIT OF 30 SAMPLE UNITS
1. For each year under the CIA, the IRO and Fresenius internal audit shall
conduct the audits described in this section for at least 12 randomly
selected billing centers. After the first year under the CIA, Fresenius
may request the OIG to allow: (1) less than 12 billing centers to be
audited (however, there shall always be a minimum of 6 billing centers
audited); and (2) Fresenius internal audit staff to perform more of the
audits (however, the IRO shall always perform at least 3 of the
audits). The OIG will decide such request in its sole discretion. The
IRO will review the methodology and results of the audits performed by
Fresenius internal audit staff. The review will include re-performing
all audit steps on at least 10% of claims reviewed by Fresenius.
D. CONTINGENT UPON THE RESULTS OF THE PROBE AUDIT - CONDUCT A STATISTICALLY
VALID SAMPLE AUDIT AS REQUIRED IN B.8 ABOVE. THE STATISTICALLY VALID
SAMPLE AUDIT SHALL BE CONDUCTED USING STEPS B.4-6, AND 8 ABOVE
E. CONDUCT PROBE AUDIT OF 30 SAMPLE UNITS FOR METHOD II BILLING OF PERITONEAL
MODALITY BILLING ACTIVITY.
1. Obtain a complete listing of all claims reimbursed by Federal health
care programs during the audit period;
2. Randomly select a probe sample of 30 sample units from the billing
center;
3. For purposes of the Method II Audit, the sample unit shall be a claim
submitted to the Federal health care programs during the audit period;
4. Request all billing activity (e.g., claims submitted, account history,
EOMBs) related to the test period for all members of the sample;
5. Request medical records supporting the charges represented in the
billing activity for the test period;
6. Test each claim according to procedures to determine potential issues,
including, but not limited to, the following (i.e., review the medical
record and billing data for the following steps and indicate the
criteria in the appropriate field):
[_] Intake process;
[_] Charge entry process;
12
SCHEDULE B
FRESENIUS CIA IRO WORKPLAN
[_] Billing process;
[_] Assignment of codes;
[_] Incidence of billing for services not performed;
[_] Incidence of billing for tests performed, but not ordered;
[_] Inclusion of dates of services;
[_] Incidence of failure to xxxx for tests performed; and
[_] Incidence of duplicate billing.
7. A Statistically Valid Sample Audit shall be performed for each billing
center for which the error rate in terms of gross dollar overpayments
equals or exceeds 5%. This review shall follow the statistically valid
sample audit requirements set forth in the CIA. Nothing in this section
shall relieve Fresenius of its responsibility to correct inaccuracies
noted in its probe sample. The 5% financial error threshold only
applies to criteria for sample expansion, not for extrapolation of an
error rate;
8. The statistically valid sample audit shall be conducted using steps (B-
4 through B-9) E.1-5 above, except that the random sample referred to
in E.2 shall be a full sample rather than a probe sample; and
9. Summarize findings for the sample.
13
SCHEDULE B
FRESENIUS CIA IRO WORKPLAN
IDPN SERVICES AUDIT
-------------------
A. Internal Monitoring and Auditing Process
1. Through interviews with key personnel, verify the existence of controls
and/or policies and procedures related to the following issues and/or
activities:
[_] Documentation verifying that the patient meets HCFA coverage
criteria;
[_] Clinical Nutrition Summary Form and/or IDPN Information Sheet to
the extent utilized
[_] Certificate of medical necessity; and
[_] Identify and record internal and compliance audits conducted by
Fresenius.
B. CONDUCT PROBE AUDIT OF 30 SAMPLE UNITS AT THE IDPN BILLING CENTER
1. Obtain a complete listing of all claims reimbursed by the Medicare and
Medicaid programs during the audit period;
2. Randomly select a probe sample of 30 sample units (for the purpose of
this audit, the sample unit will be a claim and the sample universe
will specifically exclude claims submitted with a denial modifier);
3. Request all billing activity (e.g., claims submitted, account history,
EOMBs) related to the test period for all members of the sample;
4. Request medical records supporting the charges represented in the
billing activity for the test period;
5. Test each sampling unit according to procedures to determine if
patients receiving IDPN meet the applicable parenteral nutrition
coverage criteria;
6. A Statistically Valid Sample Audit shall be performed for the IDPN
billing center if the error rate in terms of gross dollar overpayment
equals or exceeds 5%. This review shall follow the statistically valid
sample audit requirements set forth in the CIA. Nothing in this section
shall relieve Fresenius of its responsibility to correct inaccuracies
noted in its probe sample. The 5% financial error threshold only
applies to criteria for sample expansion, not for extrapolation of an
error rate;
7. Conduct the full sample audit following the same processes referenced
in B1-B5 herein, except that the random sample referred to in B.2 shall
be a full sample rather than a probe sample; and
8. Summarize findings for aggregate analysis.
14
SCHEDULE B
FRESENIUS CIA IRO WORKPLAN
CLINICAL DIAGNOSTIC SERVICES
----------------------------
A. INTERNAL MONITORING AND AUDITING PROCESS
1. Through interviews with key personnel, verify the existence of controls
and/or policies and procedures related to the following issues and/or
activities:
[_] Documentation verifying that the patient meets HCFA coverage
criteria;
[_] Documentation of medical necessity; and
[_] Identify and record internal and compliance audits conducted by
Fresenius.
B. CONDUCT PROBE AUDIT OF 30 SAMPLE UNITS AT THE CLINICAL DIAGNOSTIC BILLING
CENTER
1. Obtain a complete listing of all claims reimbursed by the Federal
health care programs during the audit period;
2. Randomly select a probe sample of 30 sample units (for the purpose of
this audit, the sample unit will be a claim and the sample universe
will specifically exclude claims submitted with a denial modifier);
3. Request all billing activity (e.g., claims submitted, account history,
EOMBs) related to the test period for all members of the sample;
4. Request medical records supporting the charges represented in the
billing activity for the test period;
5. Test each sampling unit according to procedures to determine if
patients receiving clinical diagnostic services meet the applicable
coverage criteria;
6. A Statistically Valid Sample Audit shall be performed for the clinical
diagnostic services billing center if the error rate in terms of gross
dollar overpayment equals or exceeds 5%. This review shall follow the
statistically valid sample audit requirements set forth in the CIA.
Nothing in this section shall relieve Fresenius of its responsibility
to correct inaccuracies noted in its probe sample. The 5% financial
error threshold only applies to criteria for sample expansion, not for
extrapolation of an error rate;
7. Conduct the full sample audit following the same processes referenced
in B1-B5 herein, except that the random sample referred to in B.2 shall
be a full sample rather than a probe sample; and
8. Summarize findings for aggregate analysis.
15
