EXHIBIT 10.12
------------------------------------------------------------------------------------------------------------------------------------
AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE PAGE OF PAGES
1 2
------------------------------------------------------------------------------------------------------------------------------------
2. AMENDMENT/MODIFICATION NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ. NO 5. PROJECT NO. (If applicable)
Mofidication No. 13 9-30-99 77-99-9202
------------------------------------------------------------------------------------------------------------------------------------
6. ISSUED BY CODE HAAM 30-D 7. ADMINISTERED BY (If other than Item 6) CODE
-------------------- -----------------
Department of Transportation Xxxxxx X. Xxxxxx (000)000-0000
Federal Highway Administration E-mail address: xxxxxx.xxxxxx@xxxx.xxx.xxx
Office of Acquisition Management
000 Xxxxxxx Xxxxxx, XX, Xxxx 0000
Xxxxxxxxxx, XX 00000
------------------------------------------------------------------------------------------------------------------------------------
8. NAME XXX XXXXXXX XX XXXXXXXXXX (Xx., xxxxxx, xxxxxx, Xxxxx and ZIP Code) ( ) 9A. AMENDMENT OF SOLICITATION NO.
---
Odetics ITS ---------------------------------------
0000 Xxxxx Xxxxxxxxxx Xxxxxx 0X. DATED (SEE ITEM 11)
Xxxxxxx, XX 00000-0000
-------------------------------------------
10A. MODIFICATION OF CONTRACT/ORDER NO.
[X]
DTFH61-96-C-00103
---------------------------------------
10B. DATED (SEE ITEM 13)
-----------------------------------------------------------------------------------------
CODE FACILITY CODE 9-30-96
------------------------------------------------------------------------------------------------------------------------------------
11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS
------------------------------------------------------------------------------------------------------------------------------------
[_] The above numbered solicitation is amended as set forth in Item 14. [_] is extended, [_] is not extended.
The hour and date specified for receipt of Offers
Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of
the following methods:
(a) By completing Items 8 and 15, and returning _______________ copies of the amendment; (b) By acknowledging receipt of this
amendment on each copy of the offer submitted; or (c) By separate letter or telegram which includes a reference to the solicitation
and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO
THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer
already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the
solicitation and this amendment, and is received prior to the opening hour and date specified.
------------------------------------------------------------------------------------------------------------------------------------
12. ACCOUNTING AND APPROPRIATION DATA (If required)
No Cost
------------------------------------------------------------------------------------------------------------------------------------
13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,
IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.
------------------------------------------------------------------------------------------------------------------------------------
( ) A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER
--- NO. IN ITEM 10A.
------------------------------------------------------------------------------------------------------------------------------------
B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office,
appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).
------------------------------------------------------------------------------------------------------------------------------------
C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:
------------------------------------------------------------------------------------------------------------------------------------
D. OTHER (Specify type of modification and authority)
[X]
Exercise of Option
------------------------------------------------------------------------------------------------------------------------------------
E. IMPORTANT:
Contractor [X] is not, [_] is required to sign this document and ___________ copies to the issuing office.
return
------------------------------------------------------------------------------------------------------------------------------------
14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where
feasible.)
Service: ITS National Architecture Maintenance/Support
The purpose of this modification is to accomplish the following:
1. Exercise Option 2, extending the period of performance of Contract No. DTFH61-96-C-00103 from September 30, 1999 to
September 29, 2000.
2. Option 2 Period Summary:
Estimated Total Value of Option 2: $1,671,810
Total Estimated Cost: $1,558,368
Maximum Fee: $113,442
Option 2 funds shall be obligated to the contract as tasks for the Option 2 period are executed.
Except as provided herein, all terms and conditions of the document referenced in item 9A or 10A, as heretofore changed, remains
unchanged and in full force and effect.
____________________________________________________________________________________________________________________________________
15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)
Xxxxxx X. Xxxxx
------------------------------------------------------------------------------------------------------------------------------------
15B. CONTRACTOR/OFFEROR 15C. DATE 16B. XXXXXX XXXXXX XX XXXXXXX 00X. DATE SIGNED
SIGNED
___________________________________________ BY /s/ Xxxxxx X. Xxxxx
(Signature of person authorized to sign) --------------------------------------------
(Signature of Contracting Officer) 9-8-99
____________________________________________________________________________________________________________________________________
PREVIOUS EDITION UNUSABLE STANDARD FORM 30 (Rev. 10-83)
This form was electronically produced by Elite Federal Forms, Inc. Prescribed by XXX
Xxx (00 XXX) 53.243
DTFH61-96-C-00103
Modification No. 13
Page 2 of 2
1.0 SECTION F-DELIVERIES OR PERFORMANCE
-----------------------------------
1.1 PERIOD OF PERFORMANCE
Delete last sentence of second paragraph and substitute the following:
By exercising Option 2, the current contract period has been extended
through September 29, 2000.
1.2 PLACE OF DELIVERY
Delete Office Code HVH-1 in "Ship to" and "Xxxx For" lines and substitute
--------- ----------
Office Code XXXX.
Delete Office Code HAM4O-D for Office of Acquisition Management and
substitute Office Code HAAM3O-D.
------------------------------------------------------------------------------------------------------------------------------------
AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE PAGE OF PAGES
1 2
------------------------------------------------------------------------------------------------------------------------------------
2. AMENDMENT/MODIFICATION NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ. NO 5. PROJECT NO. (If applicable)
Modification No. 12 8-16-99 77-99-9180
------------------------------------------------------------------------------------------------------------------------------------
6. ISSUED BY CODE HAAM 40-D 7. ADMINISTERED BY (If other than Item 6) CODE
-------------------- -----------------
Department of Transportation Xxxxxx X. Xxxxxx (000)000-0000
Federal Highway Administration E-mail address: xxxxxx.xxxxxx@xxxx.xxx.xxx
Office of Acquisition Management
000 Xxxxxxx Xxxxxx, XX, Xxxx 0000
Xxxxxxxxxx, XX 00000
------------------------------------------------------------------------------------------------------------------------------------
8. NAME XXX XXXXXXX XX XXXXXXXXXX (Xx., xxxxxx, xxxxxx, Xxxxx and ZIP Code) ( ) 9A. AMENDMENT OF SOLICITATION NO.
---
Odetics ITS
---------------------------------------
0000 Xxxxx Xxxxxxxxxx Xxxxxx 0X. DATED (SEE ITEM 11)
Xxxxxxx, XX 00000-0000
-------------------------------------------
10A. MODIFICATION OF CONTRACT/ORDER NO.
[X]
DTFH61-96-C-00103
---------------------------------------
10B. DATED (SEE ITEM 13)
-----------------------------------------------------------------------------------------
CODE FACILITY CODE 9-30-96
------------------------------------------------------------------------------------------------------------------------------------
11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS
------------------------------------------------------------------------------------------------------------------------------------
[_] The above numbered solicitation is amended as set forth in Item 14. [_] is extended, [_] is not extended
The hour and date specified for receipt of Offers
Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of
the following methods:
(a) By completing Items 8 and 15, and returning _______________ copies of the amendment; (b) By acknowledging receipt of this
amendment on each copy of the offer submitted; or (c) By separate letter or telegram which includes a reference to the solicitation
and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO
THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer
already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the
solicitation and this amendment, and is received prior to the opening hour and date specified.
------------------------------------------------------------------------------------------------------------------------------------
12. ACCOUNTING AND APPROPRIATION DATA (If required)
X439-060-770-R60060-770100-2523 $99,886.00 Increase
------------------------------------------------------------------------------------------------------------------------------------
13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,
IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.
------------------------------------------------------------------------------------------------------------------------------------
( ) A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER
---
NO. IN ITEM 10A.
------------------------------------------------------------------------------------------------------------------------------------
B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office,
appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).
[X]
------------------------------------------------------------------------------------------------------------------------------------
C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:
------------------------------------------------------------------------------------------------------------------------------------
D. OTHER (Specify type of modification and authority)
------------------------------------------------------------------------------------------------------------------------------------
E. IMPORTANT:
Contractor [X] is not, [_] is required to sign this document and return ___________ copies to the issuing office.
------------------------------------------------------------------------------------------------------------------------------------
14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation /contract subject matter where
feasible.)
Service: ITS National Architecture Maintenance/Support
The purpose of this modification is to accomplish the following:
1. Obligate an additional $99,886 (reference Task Order OD-9907), increasing total obligated dollars from $5,894,404 to
$5,994,290.
Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains
unchanged and in full force and effect.
____________________________________________________________________________________________________________________________________
15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)
Xxxxxx X. Xxxxx
------------------------------------------------------------------------------------------------------------------------------------
15B. CONTRACTOR/OFFEROR 15C. DATE 16B. XXXXXX XXXXXX XX XXXXXXX 00X. DATE SIGNED
SIGNED
___________________________________________ BY /s/ XXXXXX X. XXXXX
(Signature of person authorized to sign) --------------------------------------------
(Signature of Contracting Officer) 8-16-99
____________________________________________________________________________________________________________________________________
PREVIOUS EDITION UNUSABLE STANDARD FORM 30 (Rev. 10-83)
This form was electronically produced by Elite Federal Forms, Inc. Prescribed by XXX
XXX (00 XXX) 53.243
DTFH61-96-C-00103
Modification No. 12
Page 2 of 2
1. SECTION G - CONTRACT ADMINISTRATIVE DATA
----------------------------------------
1.1 FUNDS AVAILABLE
Delete subparagraphs "a." and "b." and substitute the following:
a. Currently, funds in the amount of $5,994,290 are obligated to this
contract.
b. The balance of funding under this contract ($3,069,533) will be
obligated subject to availability of funds and formal modification to
this contract by the Contracting Officer.
FUNDING RECAPITULATION:
1. Base Contract X391-050-210-389010-210100-2523 $ 262,500
-------------
2. Modification No. 1 X391-050-210-389010-210100-2523 $1,250,000
------------------
3. Modification No. 2 X390-050-210-398010-210100-2523 $ 38,884
------------------
4. Modification No. 3 9969-04E-210-96904E-210170-2523 $ 298,456
------------------
5. Modification No. 4 9969-04E-210-96904E-210100-2523 $ 270,000
------------------
6. Modification No. 4 7967-04E-210-96704E-210100-2523 $ 53,956
------------------
7. Modification No. 4 X390-050-210-398010-210100-2523 $ 130,000
------------------
8. Modification No. 7 X391-050-210-389010-210100-2523 $ 937,000
------------------
9. Modification No. 8 X391-050-210-389010-210100-2523 $ 139,827
------------------
10. Modification No. 9 X439-060-210-R60060-210100-2523 $ 311,074
------------------
11. Modification No. 10 X439-060-210-R60060-210100-2523 $1,952,759
-------------------
12. Modification No. 11 X439-060-210-R60060-210100-2523 $ 249,948
-------------------
13. Modification No. 12 X439-060-770-R60060-770100-2523 $ 99,886
------------------ ----------
TOTAL $5,994,290
All other terms and conditions remain unchanged.
------------------------------------------------------------------------------------------------------------------------------------
AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE PAGE OF PAGES
1 2
------------------------------------------------------------------------------------------------------------------------------------
2. AMENDMENT/MODIFICATION NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (If applicable)
Modification No. 11 2-19-99 21-99-9065
------------------------------------------------------------------------------------------------------------------------------------
6. ISSUED BY CODE HAAM 40-D 7. ADMINISTERED BY (If other than Item 6) CODE
-------------------- ----------------
Department of Transportation Xxxxxx X. Xxxxxx (000)000-0000
Federal Highway Administration E-mail address: xxxxxx.xxxxxx@xxxx.xxx.xxx
Office of Acquisition Management
000 Xxxxxxx Xxxxxx, XX, Xxxx 0000
Xxxxxxxxxx, XX 00000
------------------------------------------------------------------------------------------------------------------------------------
8. NAME XXX XXXXXXX XX XXXXXXXXXX (Xx., xxxxxx, xxxxxx, Xxxxx and ZIP Code) ( ) 9A. AMENDMENT OF SOLICITATION NO.
---
Odetics ITS
---------------------------------------
0000 Xxxxx Xxxxxxxxxx Xxxxxx 0X. DATED (SEE ITEM 11)
Xxxxxxx, XX 00000-0000
-------------------------------------------
10A. MODIFICATION OF CONTRACT/ORDER NO.
[X]
DTFH61-96-C-00103
---------------------------------------
10B. DATED (SEE ITEM 13)
-----------------------------------------------------------------------------------------
CODE FACILITY CODE 9-30-96
------------------------------------------------------------------------------------------------------------------------------------
11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS
------------------------------------------------------------------------------------------------------------------------------------
[_] The above numbered solicitation is amended as set forth in Item 14. [_] is extended, [_] is not extended.
The hour and date specified for receipt of Offers
Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of
the following methods:
(a) By completing Items 8 and 15, and returning _______________ copies of the amendment; (b) By acknowledging receipt of this
amendment on each copy of the offer submitted; or (c) By separate letter or telegram which includes a reference to the solicitation
and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO
THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer
already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the
solicitation and this amendment, and is received prior to the opening hour and date specified.
------------------------------------------------------------------------------------------------------------------------------------
12. ACCOUNTING AND APPROPRIATION DATA (If required)
X439-060-210-R60060-210100-2523 $249,948.00 increase
------------------------------------------------------------------------------------------------------------------------------------
13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,
IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.
------------------------------------------------------------------------------------------------------------------------------------
( ) A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER
---
NO. IN ITEM 10A.
------------------------------------------------------------------------------------------------------------------------------------
B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office,
appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).
[X]
------------------------------------------------------------------------------------------------------------------------------------
C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:
------------------------------------------------------------------------------------------------------------------------------------
D. OTHER (Specify type of modification and authority)
------------------------------------------------------------------------------------------------------------------------------------
E. IMPORTANT:
Contractor [_] is not, [_] is required to sign this document and return ___________ copies to the issuing office.
------------------------------------------------------------------------------------------------------------------------------------
14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where
feasible.)
Service: ITS National Architecture Maintenance/Support
The purpose of this modification is to accomplish the following:
1. Obligate an additional $249,948 (reference Task Order OD-9906), increasing total obligated dollars from $5,644,456 to
$5,894,404.
Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains
unchanged and in full force and effect.
____________________________________________________________________________________________________________________________________
15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)
Xxxxxx X. Xxxxx
------------------------------------------------------------------------------------------------------------------------------------
15B. CONTRACTOR/OFFEROR 15C. DATE 16B. XXXXXX XXXXXX XX XXXXXXX 00X. DATE SIGNED
SIGNED
BY /s/ XXXXXX X. XXXXX
___________________________________________ --------------------------------------------
(Signature of person authorized to sign) (Signature of Contracting Officer) 2-19-99
____________________________________________________________________________________________________________________________________
PREVIOUS EDITION UNUSABLE STANDARD FORM 30 (Rev. 10-83)
Prescribed by GSA
This form was electronically produced by Elite Federal Forms, Inc. FAR (48 CFR) 53.243
DTFH61-96-C-00103
Modification No. 11
Page 2 of 2
1. SECTION G - CONTRACT ADMINISTRATIVE DATA
----------------------------------------
1.1 FUNDS AVAILABLE
Delete subparagraphs "a." and "b." and substitute the following:
a. Currently, funds in the amount of $5,894,404 are obligated to this
contract.
b. The balance of funding under this contract ($3,169,419) will be
obligated subject to availability of funds and formal modification to
this contract by the Contracting Officer.
FUNDING RECAPITULATION:
1. Base Contract X391-050-210-389010-210100-2523 $ 262,500
-------------
2. Modification No. 1 X391-050-210-389010-210100-2523 $1,250,000
------------------
3. Modification No. 2 X390-050-210-398010-210100-2523 $ 38,884
------------------
4. Modification No. 3 9969-04E-210-96904E-210170-2523 $ 298,456
------------------
5. Modification No. 4 9969-04E-210-96904E-210100-2523 $ 270,000
------------------
6. Modification No. 4 7967-04E-210-96704E-210100-2523 $ 53,956
------------------
7. Modification No. 4 X390-050-210-398010-210100-2523 $ 130,000
------------------
8. Modification No. 7 X391-050-210-389010-210100-2523 $ 937,000
------------------
9. Modification No. 8 X391-050-210-389010-210100-2523 $ 139,827
------------------
10. Modification No. 9 X439-060-210-R60060-210100-2523 $ 311,074
------------------
11. Modification No. 10 X439-060-210-R60060-210100-2523 $1,952,759
-------------------
12. Modification No. 11 X439-060-210-R60060-210100-2523 $ 249,948
------------------- ----------
TOTAL $5,894,404
All other terms and conditions remain unchanged.
------------------------------------------------------------------------------------------------------------------------------------
AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE PAGE OF PAGES
1 2
------------------------------------------------------------------------------------------------------------------------------------
2. AMENDMENT/MODIFICATION NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ. NO 5. PROJECT NO. (If applicable)
Modification No. 10 12-15-98 21-99-9027
------------------------------------------------------------------------------------------------------------------------------------
6. ISSUED BY CODE HAM 40-D 7. ADMINISTERED BY (If other than Item 6) CODE
-------------------- -----------------
Department of Transportation Xxxxxx X. Xxxxxx (000)000-0000
Federal Highway Administration E-mail address: xxxxxx.xxxxxx@xxxx.xxx.xxx
Office of Acquisition Management
000 Xxxxxxx Xxxxxx, XX, Xxxx 0000
Xxxxxxxxxx, XX 00000
------------------------------------------------------------------------------------------------------------------------------------
8. NAME XXX XXXXXXX XX XXXXXXXXXX (Xx., xxxxxx, xxxxxx, Xxxxx and ZIP Code) ( ) 9A. AMENDMENT OF SOLICITATION NO.
---
Odetics ITS
---------------------------------------
0000 Xxxxx Xxxxxxxxxx Xxxxxx 0X. DATED (SEE ITEM 11)
Xxxxxxx, XX 00000-0000
-------------------------------------------
10A. MODIFICATION OF CONTRACT/ORDER NO.
[X]
DTFH61-96-C-00103
---------------------------------------
10B. DATED (SEE ITEM 13)
-----------------------------------------------------------------------------------------
CODE FACILITY CODE 9-30-96
------------------------------------------------------------------------------------------------------------------------------------
11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS
------------------------------------------------------------------------------------------------------------------------------------
[_] The above numbered solicitation is amended as set forth in Item 14. [_] is extended, [_] is not extended.
The hour and date specified for receipt of Offers
Offers must acknowledge receipt of this amendment prior to the hour and date
specified in the solicitation or as amended, by one of the following methods:
(a) By completing Items 8 and 15, and returning _______________ copies of the amendment; (b) By acknowledging receipt of this
amendment on each copy of the offer submitted; or (c) By separate letter or telegram which includes a reference to the solicitation
and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE
HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already
submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and
this amendment, and is received prior to the opening hour and date specified.
------------------------------------------------------------------------------------------------------------------------------------
12. ACCOUNTING AND APPROPRIATION DATA (If required)
X439-060-210-R60060-210100-2523 $1,952,759.00 Increase
------------------------------------------------------------------------------------------------------------------------------------
13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,
IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.
------------------------------------------------------------------------------------------------------------------------------------
( ) A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER
--- NO. IN ITEM 10A.
------------------------------------------------------------------------------------------------------------------------------------
[X] B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office,
appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).
------------------------------------------------------------------------------------------------------------------------------------
C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:
------------------------------------------------------------------------------------------------------------------------------------
D. OTHER (Specify type of modification and authority)
------------------------------------------------------------------------------------------------------------------------------------
E. IMPORTANT:
Contractor [X] is not, [_] is required to sign this document and return ___________ copies to the issuing office.
------------------------------------------------------------------------------------------------------------------------------------
14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where
feasible.)
Service: ITS National Architecture Maintenance/Support
The purpose of this modification is to accomplish the following:
1. Obligate an additional $1,952,759 (reference Task Orders OD-9901, OD-9902, OD-9903, OD-9904, and OD_9905), increasing total
obligate dollars from $3,691,697 to $5,644,456.
Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains
unchanged and in full force and effect.
____________________________________________________________________________________________________________________________________
15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)
Xxxxxxx Xxxxxxxxx
------------------------------------------------------------------------------------------------------------------------------------
15B. CONTRACTOR/OFFEROR 15C. DATE 16B. XXXXXX XXXXXX XX XXXXXXX 00X. DATE SIGNED
SIGNED
BY /s/ Xxxxxxx Xxxxxxxxx
___________________________________________ --------------------------------------------
(Signature of person authorized to sign) (Signature of Contracting Officer) 12-15-98
____________________________________________________________________________________________________________________________________
PREVIOUS EDITION UNUSABLE STANDARD FORM 30 (Rev. 10-83)
This form was electronically produced by Elite Federal Forms, Inc. Prescribed by XXX
Xxx (00 XXX) 53.243
DTFH61-96-C-00103
Modification No. 10
Page 2 of 2
1. SECTION G - CONTRACT ADMINISTRATIVE DATA
----------------------------------------
1.1 FUNDS AVAILABLE
Delete subparagraphs "a." and "b." and substitute the following:
a. Currently, funds in the amount of $5,644,456 are obligated to this
contract.
b. The balance of funding under this contract ($3,419,367) will be
obligated subject to availability of funds and formal modification to
this contract by the Contracting Officer.
FUNDING RECAPITULATION:
1. Base Contract: X391-050-210-389010-210100-2523 $ 262,500
-------------
2. Modification No. 1 X391-050-210-389010-210100-2523 $ 1,250,000
------------------
3. Modification No. 2 X390-050-210-398010-210100-2523 $ 38,884
------------------
4. Modification No. 3 9969-04E-210-96904E-210170-2523 $ 298,456
------------------
5. Modification No. 4 9969-04E-210-96904E-210100-2523 $ 270,000
------------------
6. Modification No. 4 7967-04E-210-96704E-210100-2523 $ 53,956
------------------
7. Modification No. 4 X390-050-210-398010-210100-2523 $ 130,000
------------------
8. Modification No. 7 X391-050-210-389010-210100-2523 $ 937,000
------------------
9. Modification No. 8 X391-050-210-389010-210100-2523 $ 139,827
------------------
10. Modification No. 9 X439-060-210-R60060-210100-2523 $ 311,074
------------------
11. Modification No. 10 X439-060-210-R60060-210100-2523 $ 1,952,759
------------------- -----------
TOTAL $ 5,644,456
All other terms and conditions remain unchanged.
------------------------------------------------------------------------------------------------------------------------------------
AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE PAGE OF PAGES
1 3
------------------------------------------------------------------------------------------------------------------------------------
2. AMENDMENT/MODIFICATION NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ. NO 5. PROJECT NO. (If applicable)
Modification No. 09 9-30-98 21-88-8207
------------------------------------------------------------------------------------------------------------------------------------
6. ISSUED BY CODE HAM 40-D 7. ADMINISTERED BY (If other than Item 6) CODE
-------------------- ---------------
Department of Transportation Xxxxxx X. Xxxxxx (000) 000-0000
Federal Highway Administration E-mail address: xxxxxx.xxxxxx@xxxx.xxx.xxx
Office of Acquisition Management
000 Xxxxxxx Xxxxxx, XX, Xxxx 0000
Xxxxxxxxxx, XX 00000
------------------------------------------------------------------------------------------------------------------------------------
8. NAME XXX XXXXXXX XX XXXXXXXXXX (Xx., xxxxxx, xxxxxx, Xxxxx and ZIP Code) ( ) 9A. AMENDMENT OF SOLICITATION NO.
---
Odetics ITS
---------------------------------------
0000 Xxxxx Xxxxxxxxxx Xxxxxx 0X. DATED (SEE ITEM 11)
XXXXXXX, XX 00000-0000
-------------------------------------------
10A. MODIFICATION OF CONTRACT/ORDER NO.
[X]
DTFH81-96-C-00103
---------------------------------------
10B. DATED (SEE ITEM 13)
-----------------------------------------------------------------------------------------
CODE FACILITY CODE 9-30-96
------------------------------------------------------------------------------------------------------------------------------------
11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS
------------------------------------------------------------------------------------------------------------------------------------
[_] The above numbered solicitation is amended as set forth in Item 14. [_] is extended, [_] is not extended.
The hour and date specified for receipt of Offers
Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of
the following methods:
(a) By completing Items 8 and 15, and returning _______________ copies of the amendment: (b) By acknowledging receipt of this
amendment on each copy of the offer submitted; or (c) By separate letter or telegram which includes a reference to the solicitation
and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO
THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer
already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the
solicitation and this amendment, and is received prior to the opening hour and date specified.
------------------------------------------------------------------------------------------------------------------------------------
12. ACCOUNTING AND APPROPRIATION DATA (If required)
X439-060-210-R60060-210100-2523 $311,074 Increase
------------------------------------------------------------------------------------------------------------------------------------
13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,
IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.
------------------------------------------------------------------------------------------------------------------------------------
( ) A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER
---
NO. IN ITEM 10A.
------------------------------------------------------------------------------------------------------------------------------------
B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office,
appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).
------------------------------------------------------------------------------------------------------------------------------------
C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:
------------------------------------------------------------------------------------------------------------------------------------
D. OTHER (Specify type of modification and authority)
[X]
Exercise of Option
------------------------------------------------------------------------------------------------------------------------------------
E. IMPORTANT:
Contractor [_] is not, [X] is required to sign this document and 3 copies to the issuing office.
return ----------
------------------------------------------------------------------------------------------------------------------------------------
14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where
feasible.)
Service: ITS National Architecture Maintenance/Support
The purpose of this modification is to accomplish the following:
1. Exercise Option 1, extending Contract No. DTFH61-96-C-00103 from September 30, 1998 through September 29, 1999.
2. Obligate an additional $311,074 (reference Task Order OD-9803)
3. Revise Period of Performance paragraph under Section F and add sentence to Task Order Procedure paragraph under Section G.
4. Raise contractual travel calling for any twelve month period.
Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains
unchanged and in full force and effect.
------------------------------------------------------------------------------------------------------------------------------------
15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)
Xxx X. Xxxxx
Business Manager Xxxxxx X. Xxxxx
------------------------------------------------------------------------------------------------------------------------------------
15B. CONTRACTOR/OFFEROR 15C. DATE 16B. XXXXXX XXXXXX XX XXXXXXX 00X. DATE SIGNED
SIGNED
/s/ Xxx X. Xxxxx BY /s/ Xxxxxx X. Xxxxx
---------------------------------------- ----------------------------------------
(Signature of person authorized to sign) 9/23/98 (Signature of Contracting Officer) 9/25/98
------------------------------------------------------------------------------------------------------------------------------------
PREVIOUS EDITION UNUSABLE STANDARD FORMS 30 (Rev. 10-83)
This form was electronically produced by Elite Federal Forms, Inc. Prescribed by XXX
Xxx (00 XXX) 53.243
DTFH61-96-C-00103
Modification No. 09
Page 2 of 3
1. SECTION B - SUPPLIES OR SERVICES AND PRICES/COSTS
-------------------------------------------------
1.1 Option Years
------------
Delete fourth paragraph, second sentence and substitute the following:
Travel and per diem shall not exceed $200,000 during any base year or 12
month option period.
2. SECTION F - DELIVERIES OR PERFORMANCE
-------------------------------------
2.1 PERIOD OF PERFORMANCE
Delete second paragraph in its entirety and substitute the following:
All work and services required hereunder, including preparation and
submission of the final report, shall be completed on or before the
completion date specified in the final task order. The Government shall
have 30 days to review and approve the final report. The total contract
period, including all options if exercised, shall not exceed 60 months. By
exercising Option 1, the current contract period has been extended through
September 29, 1999.
3. SECTION G - CONTRACT ADMINISTRATIVE DATA
----------------------------------------
3.1 TASK ORDER PROCEDURE
Add the following sentence to the first paragraph.
The Government shall not place, nor is the contractor obligated to perform,
any new task order issued subsequent to the end of the contract period as
determined by the base period of the contract plus any exercised option.
3.2 FUNDS AVAILABLE
Delete subparagraphs "a." and "b." and substitute the following:
a. Currently, funds in the amount of $3,691,697 are obligated to this
contract.
DTFH61-96-C-00103
Modification No. 09
Page 3 of 3
b. The balance of funding under this contract ($5,372,126) will be
obligated subject to availability of funds and formal modification to
this contract by the Contracting Officer.
FUNDING RECAPITULATION:
1. Base Contract X391-050-210-389010-210100-2523 $ 262,500
-------------
2. Modification No. 1 X391-050-210-389010-210100-2523 $1,250,000
------------------
3. Modification No. 2 X390-050-210-398010-210100-2523 $ 38,884
------------------
4. Modification No. 3 9969-04E-210-96904E-210170-2523 $ 298,456
------------------
5. Modification No. 4 9969-04E-210-96904E-210100-2523 $ 270,000
------------------
6. Modification No. 4 7967-04E-210-96704E-210100-2523 $ 53,956
------------------
7. Modification No. 4 X390-050-210-398010-210100-2523 $ 130,000
------------------
8. Modification No. 7 X391-050-210-389010-210100-2523 $ 937,000
------------------
9. Modification No. 8 X391-050-210-389010-210100-2523 $ 139,827
------------------
10. Modification No. 9 X439-060-210-R60060-210100-2523 $ 311,074
------------------ ----------
TOTAL $3,691,697
All other terms and conditions remain unchanged.
------------------------------------------------------------------------------------------------------------------------------------
AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE PAGE OF PAGES
1 2
------------------------------------------------------------------------------------------------------------------------------------
2. AMENDMENT/MODIFICATION NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ. NO 5. PROJECT NO. (If applicable)
Modification No. 08 2-3-98 21-98-8079
------------------------------------------------------------------------------------------------------------------------------------
6. ISSUED BY CODE HAM 40-D 7. ADMINISTERED BY (If other than Item 6) CODE
-------------------- -----------------
Department of Transportation Xxxxxx X. Xxxxxx (000)000-0000
Federal Highway Administration E-mail address: xxxxxx.xxxxxx@xxxx.xxx.xxx
Office of Acquisition Management
000 Xxxxxxx Xxxxxx, XX, Xxxx 0000
Xxxxxxxxxx, XX 00000
------------------------------------------------------------------------------------------------------------------------------------
8. NAME XXX XXXXXXX XX XXXXXXXXXX (Xx., xxxxxx, xxxxxx, Xxxxx and ZIP Code) (X) 9A. AMENDMENT OF SOLICITATION NO.
---
Odetics ITS
---------------------------------------
0000 Xxxxx Xxxxxxxxxx Xxxxxx 0X. DATED (SEE ITEM 11)
Xxxxxxx, XX 00000-0000
-------------------------------------------
10A. MODIFICATION OF CONTRACT/ORDER NO.
[X]
DTFH61-96-C-00103
---------------------------------------
10B. DATED (SEE ITEM 13)
-----------------------------------------------------------------------------------------
CODE FACILITY CODE [X] 9-30-96
------------------------------------------------------------------------------------------------------------------------------------
11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS
------------------------------------------------------------------------------------------------------------------------------------
[_] The above numbered solicitation is amended as set forth in Item 14. [_] is extended, [_] is not extended.
The hour and date specified for receipt of Offers
Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of
the following methods:
(a) By completing Items 8 and 15, and returning _______________ copies of the amendment; (b) By acknowledging receipt of this
amendment on each copy of the offer submitted; or (c) By separate letter or telegram which includes a reference to the solicitation
and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO
THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer
already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the
solicitation and this amendment, and is received prior to the opening hour and date specified.
------------------------------------------------------------------------------------------------------------------------------------
12. ACCOUNTING AND APPROPRIATION DATA (If required)
X391-050-210-389010-210100-2523 $139,827 Increase
------------------------------------------------------------------------------------------------------------------------------------
13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,
IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.
------------------------------------------------------------------------------------------------------------------------------------
(X) A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER
---
NO. IN ITEM 10A.
------------------------------------------------------------------------------------------------------------------------------------
[X] B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office,
appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).
------------------------------------------------------------------------------------------------------------------------------------
C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:
------------------------------------------------------------------------------------------------------------------------------------
D. OTHER (Specify type of modification and authority)
------------------------------------------------------------------------------------------------------------------------------------
E. IMPORTANT:
Contractor [X] is not, [_] is required to sign this document and return ___________ copies to the issuing office.
------------------------------------------------------------------------------------------------------------------------------------
14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where
feasible.)
Service: ITS National Architecture Maintenance/Support
This modification is to accomplish the following:
1. Increase total obligated funds under this agreement by $139,827, from $3,240,796 to $3,380,623.
Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains
unchanged and in full force and effect.
____________________________________________________________________________________________________________________________________
15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)
Xxxxxxx Xxxxxxxxx
------------------------------------------------------------------------------------------------------------------------------------
15B. CONTRACTOR/OFFEROR 15C. DATE 16B. XXXXXX XXXXXX XX XXXXXXX 00X. DATE SIGNED
SIGNED
BY /s/ Xxxxxxx Xxxxxxxxx
___________________________________________ --------------------------------------------
(Signature of person authorized to sign) (Signature of Contracting Officer) 2-3-98
____________________________________________________________________________________________________________________________________
PREVIOUS EDITION UNUSABLE STANDARD FORM 30 (Rev. 10-83)
This form was electronically produced by Elite Federal Forms, Inc. Prescribed by XXX
Xxx (00 XXX) 53.243
DTFH61-96-C-00103
Modification No. 08
Page 2 of 2
FUNDING RECAPITULATION:
1. Base Contract X391-050-210-389010-210100-2523 $262,500
-------------
2. Modification No. 1 X391-050-210-389010-210100-2523 $1,250,000
------------------
3. Modification No. 2 X390-050-210-398010-210100-2523 $38,884
------------------
4. Modification No. 3 9969-04E-210-96904E-210170-2523 $298,456
------------------
5. Modification No. 4 9969-04E-210-96904E-210100-2523 $270,000
------------------
6. Modification No. 4 7967-04E-210-96704E-210100-2523 $53,956
------------------
7. Modification No. 4 X390-050-210-398010-210100-2523 $130,000
------------------
8. Modification No. 7 X391-050-210-389010-210100-2523 $937,000
------------------
9. Modification No. 8 X391-050-210-389010-210100-2523 $139,827
------------------ ----------
TOTAL $3,380,623
1. SECTION G - CONTRACT ADMINISTRATIVE DATA
FUNDS AVAILABLE
Delete subparagraphs "a." and "b." and substitute the following:
a. Currently, funds in the amount of $3,380,623 are obligated to this
contract.
b. The balance of funding under this contract ($5,683,200) will be
obligated subject to availability of funds and formal modification to
this contract by the Contracting Officer.
All other terms and conditions remain unchanged.
------------------------------------------------------------------------------------------------------------------------------------
AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE PAGE OF PAGES
1 2
------------------------------------------------------------------------------------------------------------------------------------
2. AMENDMENT/MODIFICATION NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ. NO 5. PROJECT NO. (If applicable)
Modification No. 07 1-12-98 21-98-8068
------------------------------------------------------------------------------------------------------------------------------------
6. ISSUED BY CODE HAM 40-D 7. ADMINISTERED BY (If other than Item 6) CODE
-------------------- -----------------
Department of Transportation Xxxxxx X. Xxxxxx (000)000-0000
Federal Highway Administration E-mail address: xxxxxx.xxxxxx@xxxx.xxx.xxx
Office of Acquisition Management
000 Xxxxxxx Xxxxxx, XX, Xxxx 0000
Xxxxxxxxxx, XX 00000
------------------------------------------------------------------------------------------------------------------------------------
8. NAME XXX XXXXXXX XX XXXXXXXXXX (Xx., xxxxxx, xxxxxx, Xxxxx and ZIP Code) (X) 9A. AMENDMENT OF SOLICITATION NO.
---
Odetics
---------------------------------------
0000 Xxxxx Xxxxxxxxxx Xxxxxx 0X. DATED (SEE ITEM 11)
Xxxxxxx, XX 00000-0000
-------------------------------------------
10A. MODIFICATION OF CONTRACT/ORDER NO.
[X]
DTFH61-96-C-00103
---------------------------------------
[X] 10B. DATED (SEE ITEM 13)
-----------------------------------------------------------------------------------------
CODE FACILITY CODE 9-30-96
------------------------------------------------------------------------------------------------------------------------------------
11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS
------------------------------------------------------------------------------------------------------------------------------------
[_] The above numbered solicitation is amended as set forth in Item 14. [_] is extended, [_] is not extended
The hour and date specified for receipt of Offers
Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of
the following methods:
(a) By completing Items 8 and 15, and returning _______________ copies of the amendment; (b) By acknowledging receipt of this
amendment on each copy of the offer submitted; or (c) By separate letter or telegram which includes a reference to the solicitation
and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO
THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer
already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the
solicitation and this amendment, and is received prior to the opening hour and date specified.
------------------------------------------------------------------------------------------------------------------------------------
12. ACCOUNTING AND APPROPRIATION DATA (If required)
X391-050-210-389010-210100-2523 $937,0000 Increase
------------------------------------------------------------------------------------------------------------------------------------
13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,
IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.
------------------------------------------------------------------------------------------------------------------------------------
( ) A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER
---
NO. IN ITEM 10A.
------------------------------------------------------------------------------------------------------------------------------------
[X] B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office,
appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).
------------------------------------------------------------------------------------------------------------------------------------
C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:
------------------------------------------------------------------------------------------------------------------------------------
D. OTHER (Specify type of modification and authority)
------------------------------------------------------------------------------------------------------------------------------------
E. IMPORTANT:
Contractor [X] is not, [_] is required to sign this document and return ___________ copies to the issuing office.
------------------------------------------------------------------------------------------------------------------------------------
14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where
feasible.)
Service: ITS National Architecture Maintenance/Support
This modification is issued to accomplish the following:
1. Increase obligated funds under this contract by $937,000, from $2,303,796 to $3,240,796.
Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains
unchanged and in full force and effect.
____________________________________________________________________________________________________________________________________
15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)
Xxxxxxx Xxxxxxxxx
------------------------------------------------------------------------------------------------------------------------------------
15B. CONTRACTOR/OFFEROR 15C. DATE 16B. XXXXXX XXXXXX XX XXXXXXX 00X. DATE SIGNED
SIGNED
BY /s/ A Xxxxxxxxx
___________________________________________ --------------------------------------------
(Signature of person authorized to sign) (Signature of Contracting Officer) 1-12-98
____________________________________________________________________________________________________________________________________
PREVIOUS EDITION UNUSABLE STANDARD FORM 30 (Rev. 10-83)
This form was electronically produced by Elite Federal Forms, Inc. Prescribed by XXX
Xxx (00 XXX) 53.243
DTFH61-96-C-00103
Modification No. 07
Page 2 of 2
FUNDING RECAPITULATION:
1. Base Contract X391-050-210-389010-210100-2523 $262,500
-------------
2. Modification No. 1 X391-050-210-389010-210100-2523 $1,250,000
------------------
3. Modification No. 2 X390-050-210-398010-210100-2523 $38,884
------------------
4. Modification No. 3 9969-04E-210-96904E-210170-2523 $298,456
------------------
5. Modification No. 4 9969-04E-210-96904E-210100-2523 $270,000
------------------
6. Modification No. 4 7967-04E-210-96704E-210100-2523 $53,956
------------------
7. Modification No. 4 X390-050-210-398010-210100-2523 $130,000
------------------
8. Modification No. 7 X391-050-210-389010-210100-2523 $937,000
------------------ ----------
TOTAL $3,240,796
1. SECTION G - CONTRACT ADMINISTRATIVE DATA
FUNDS AVAILABLE
Delete subparagraphs "a." and "b." and substitute the following:
a. Currently, funds in the amount of $3,240,796 are obligated to this
contract.
b. The balance of funding under this contract ($5,823,027) will be
obligated subject to availability of funds and formal modification to
this contract by the Contracting Officer.
All other terms and conditions remain unchanged.
------------------------------------------------------------------------------------------------------------------------------------
AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE PAGE OF PAGES
1 2
------------------------------------------------------------------------------------------------------------------------------------
2. AMENDMENT/MODIFICATION NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (If applicable)
Modification No. 06 11-1-97 PR21-97-1101-97
------------------------------------------------------------------------------------------------------------------------------------
6. ISSUED BY CODE HAM 40-D 7. ADMINISTERED BY (If other than Item 6) CODE
-------------------- -----------------
Department of Transportation Xxxxxx X. Xxxxxx (000)000-0000
Federal Highway Administration
000 Xxxxxxx Xxxxxx, XX, Xxxx 0000
Xxxxxxxxxx, XX 00000
------------------------------------------------------------------------------------------------------------------------------------
8. NAME XXX XXXXXXX XX XXXXXXXXXX (Xx., xxxxxx, xxxxxx, Xxxxx and ZIP Code) (X) 9A. AMENDMENT OF SOLICITATION NO.
* * ---
Odetics
---------------------------------------
0000 Xxxxx Xxxxxxxxxx Xxxxxx 0X. DATED (SEE ITEM 11)
Xxxxxxx, XX 00000-0000
-------------------------------------------
10A. MODIFICATION XX XXXXXXXX/XXXXX XX.
XXXX00-00-X-00000
---------------------------------------
10B. DATED (SEE ITEM 13)
-----------------------------------------------------------------------------------------
CODE FACILITY CODE [X] 9-30-96
------------------------------------------------------------------------------------------------------------------------------------
11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS
------------------------------------------------------------------------------------------------------------------------------------
[_] The above numbered solicitation is amended as set forth in Item 14. [_] is extended, [_] is not extended,
The hour and date specified for receipt of Offers
Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of
the following methods:
(a) By completing Items 8 and 15, and returning _______________ copies of the amendment; (b) By acknowledging receipt of this
amendment on each copy of the offer submitted; or (c) By separate letter or telegram which includes a reference to the solicitation
and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO
THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer
already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the
solicitation and this amendment, and is received prior to the opening hour and date specified.
------------------------------------------------------------------------------------------------------------------------------------
12. ACCOUNTING AND APPROPRIATION DATA (If required)
None
------------------------------------------------------------------------------------------------------------------------------------
13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,
IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.
------------------------------------------------------------------------------------------------------------------------------------
(X) A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER
---
NO. IN ITEM 10A.
------------------------------------------------------------------------------------------------------------------------------------
B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office,
appropriation date, etc.) SET FORTH IN ITEM 14. PURSUANT TO THE AUTHORITY OF FAR 43.103(b).
------------------------------------------------------------------------------------------------------------------------------------
(X) C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:
FAR 43.103(a) Mutual Agreement of the Parties
------------------------------------------------------------------------------------------------------------------------------------
D. OTHER (Specify type of modification and authority)
------------------------------------------------------------------------------------------------------------------------------------
E. IMPORTANT:
Contractor [ ] is not, [X] is required to sign this document and return 3 copies to the issuing office.
-----------
------------------------------------------------------------------------------------------------------------------------------------
14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where
feasible.)
This modification is issued to add the following final report specifications to the statement of work, at no additional charge
to the Government.
Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains
unchanged and in full force and effect.
____________________________________________________________________________________________________________________________________
15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)
Xxx Xxxxx Xxxxxxx Xxxxxxxxx
Business Manager
------------------------------------------------------------------------------------------------------------------------------------
15B. CONTRACTOR/OFFEROR 15C. DATE 16B. XXXXXX XXXXXX XX XXXXXXX 00X. DATE SIGNED
SIGNED
/s/ Xxx Xxxxx BY /s/ Xxxxxxx Xxxxxxxxx
------------------------------------------- --------------------------------------------
(Signature of person authorized to sign) 12/17/97 (Signature of Contracting Officer) 1/12/98
____________________________________________________________________________________________________________________________________
PREVIOUS EDITION UNUSABLE STANDARD FORM 30 (Rev. 10-83)
This form was electronically produced by Elite Federal Forms, Inc. Prescribed by XXX
XXX (00 XXX) 53.243
DTFH61-96-C-00103
Page 2 of 2
Add the following to the end of Section C:
SECTION C - DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK
--------------------------------------------------------
SPECIFICATIONS FOR FINAL REPORT
-------------------------------
The contractor shall provide the government with the following for all final
report(s) developed under this contract:
(1) A completed Technical Report Documentation form DOT F 1700.7 (8-72). This
form is necessary to ensure all reports are entered into the National
Technical Information Service database (Form is located on
xxxx://xxx.xxx.xxx/xxx/0000-0.xxx);
(2) An executive summary under separate cover;
(3) A camera-ready copy including all art work (illustrations, photographs,
charts, or tables) ready for printing by photographic or other means;
(4) An electronic (in Wordperfect 6.0) version of the report;
(5) A one-page description of the report, including the title, why it is
important, what it embodies, findings and or benefits (expected or
realized), real-world example of who is involved (principals, team, or
other significant participants) and the audience;
(6) A completed ITS Electronic Clearinghouse Document Profile Sheet.
All other terms and conditions of the contract remain unchanged.
------------------------------------------------------------------------------------------------------------------------------------
AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE PAGE OF PAGES
1 2
------------------------------------------------------------------------------------------------------------------------------------
2. AMENDMENT/MODIFICATION NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (If applicable)
Modification No. 4 21-97-7222
------------------------------------------------------------------------------------------------------------------------------------
6. ISSUED BY CODE HAM 40-D 7. ADMINISTERED BY (If other than Item 6) CODE
-------------------- ----------------
Department of Transportation Xxxxxx Xxxxxx
Federal Highway Administration (000) 000-0000
Office of Acquisition Management
000 Xxxxxxx Xxxxxx, X.X., Xxxx 0000
Xxxxxxxxxx, X.X. 00000
------------------------------------------------------------------------------------------------------------------------------------
8. NAME XXX XXXXXXX XX XXXXXXXXXX (Xx., xxxxxx, xxxxxx, Xxxxx and ZIP Code) ( ) 9A. AMENDMENT OF SOLICITATION NO.
---
Rockwell International Corporation
---------------------------------------
Transportation Systems 9B. DATED (SEE ITEM 11)
0000 Xxxxxxxx Xxxxxx
-------------------------------------------
Xxxxxxx, XX 00000-0000 10A. MODIFICATION OF CONTRACT/ORDER NO.
[X]
DTFH61-96C-00103
---------------------------------------
10B. DATED (SEE ITEM 13)
-----------------------------------------------------------------------------------------
CODE FACILITY CODE 09/30/96
------------------------------------------------------------------------------------------------------------------------------------
11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS
------------------------------------------------------------------------------------------------------------------------------------
[_] The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers
[_] is extended, [_] is not extended
Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of
the following methods:
(a) By completing Items 8 and 15, and returning _______________ copies of the amendment; (b) By acknowledging receipt of this
amendment on each copy of the offer submitted; or (c) By separate letter or telegram which includes a reference to the solicitation
and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO
THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer
already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the
solicitation and this amendment, and is received prior to the opening hour and date specified.
------------------------------------------------------------------------------------------------------------------------------------
12. ACCOUNTING AND APPROPRIATION DATA (If required)
See Item 14
------------------------------------------------------------------------------------------------------------------------------------
13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,
IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.
------------------------------------------------------------------------------------------------------------------------------------
( ) A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER
---
NO. IN ITEM 10A.
------------------------------------------------------------------------------------------------------------------------------------
[X] B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office,
appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).
------------------------------------------------------------------------------------------------------------------------------------
C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:
------------------------------------------------------------------------------------------------------------------------------------
D. OTHER (Specify type of modification and authority)
------------------------------------------------------------------------------------------------------------------------------------
E. IMPORTANT: Contractor [X] is not, [_] is required to sign this document and return ___________ copies to the issuing office.
------------------------------------------------------------------------------------------------------------------------------------
14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where
feasible.)
Service: ITS National Architecture Maintenance/Support
This modification is issued to increase total obligated funds under this Agreement by $453,956, from $1,849,840 to $2,303,796.
ACCOUNTING AND APPROPRIATION DATA
9969-04E-210-96904E-210100-2523 $270,000 Increase
7967-04E-210-96704E-210100-2523 $ 53,956 Increase
X390-050-210-398010-210100-2523 $130,000 Increase
Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains
unchanged and in full force and effect.
____________________________________________________________________________________________________________________________________
15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)
Xxxxxx Xxxxx
------------------------------------------------------------------------------------------------------------------------------------
15B. CONTRACTOR/OFFEROR 15C. DATE SIGNED 16B. XXXXXX XXXXXX XX XXXXXXX 00X. DATE SIGNED
BY /s/ Xxxxxx Xxxxx
___________________________________________ --------------------------------------------
(Signature of person authorized to sign) (Signature of Contracting Officer) 8-28-97
____________________________________________________________________________________________________________________________________
NSN 7540-01-152-8070 00-000 (XX V2.1, 2/1/95) STANDARD FORM 30 (Rev. 10-83)
PREVIOUS EDITION UNUSABLE Prescribed by XXX
Xxx (00 XXX) 53.243
DTFH61-96-C-00103
Modification No.04
Page 2 of 2
FUNDING RECAPITULATION:
1. Base Contract X391-050-210-389010-210100-2523 $ 262,500
-------------
2. Modification No. 1 X391-050-210-389010-210100-2523 $ 1,250,000
------------------
3. Modification No. 2 X390-050-210-398010-210100-2523 $ 38,884
------------------
4. Modification No. 3 9969-04E-210-96904E-210170-2523 $ 298,456
------------------
5. Modification No. 4 9969-04E-210-96904E-210100-2523 $ 270,000
------------------
6. Modification No. 4 7967-04E-210-96704E-210100-2523 $ 53,956
------------------
7. Modification No. 4 X390-050-210-398010-210100-2523 $ 130,000
------------------ -----------
TOTAL $ 2,303,796
1. PART I, SECTION G, Paragraph "FUNDS AVAILABLE"
Delete subparagraphs "a." and "b." and substitute the following:
a. Currently, funds in the amount of $2,303,796 are obligated to this
contract.
b. The balance of funding under this contract ($6,760,027) will be
obligated subject to availability of funds and formal modification to
this contract by the Contracting Officer.
All other terms and conditions remain unchanged.
------------------------------------------------------------------------------------------------------------------------------------
AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE PAGE OF PAGE
1 2
------------------------------------------------------------------------------------------------------------------------------------
2. AMENDMENT/MODIFICATION NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (If applicable)
Modification No. 03 21-97-7206
------------------------------------------------------------------------------------------------------------------------------------
6. ISSUED BY CODE HAM 40-D 7. ADMINISTERED BY (If other than Item 6) CODE
-------------------- -----------------
Department of Transportation Xxxxxx X. Xxxxxx (000)000-0000
Federal Highway Administration E-mail address: xxxxxx.xxxxxx@xxxx.xxx.xxx
Office of Acquisition Management
000 Xxxxxxx Xxxxxx, X.X., Xxxx 0000
Xxxxxxxxxx, X.X. 00000
------------------------------------------------------------------------------------------------------------------------------------
8. NAME XXX XXXXXXX XX XXXXXXXXXX (Xx., xxxxxx, xxxxxx, Xxxxx and ZIP Code) ( ) 9A. AMENDMENT OF SOLICITATION NO.
---
Rockwell International Corporation
Transportation Systems ---------------------------------------
0000 Xxxxxxxx Xxxxxx 0X. DATED (SEE ITEM 11)
Xxxxxxx, XX 00000-0000
-------------------------------------------
10A. MODIFICATION XX XXXXXXXX/XXXXX XX.
XXXX00-00-X-00000
[X]
---------------------------------------
10B. DATED (SEE ITEM 13)
-----------------------------------------------------------------------------------------
CODE FACILITY CODE 09/30/96
------------------------------------------------------------------------------------------------------------------------------------
11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS
------------------------------------------------------------------------------------------------------------------------------------
[_] The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers
[_] is extended, [_] is not extended
Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of
the following methods:
(a) By completing Items 8 and 15, and returning _______________ copies of the amendment; (b) By acknowledging receipt of this
amendment on each copy of the offer submitted; or (c) By separate letter or telegram which includes a reference to the solicitation
and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO
THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer
already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the
solicitation and this amendment, and is received prior to the opening hour and date specified.
------------------------------------------------------------------------------------------------------------------------------------
12. ACCOUNTING AND APPROPRIATION DATA (If required)
9969-04E-210-96904E-210170-2523 $298,456 Increase
------------------------------------------------------------------------------------------------------------------------------------
13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,
IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.
------------------------------------------------------------------------------------------------------------------------------------
__ A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER
NO. IN ITEM 10A.
---
------------------------------------------------------------------------------------------------------------------------------------
[X] B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office,
appropriate date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).
------------------------------------------------------------------------------------------------------------------------------------
C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:
------------------------------------------------------------------------------------------------------------------------------------
D. OTHER (Specify type of modification and authority)
------------------------------------------------------------------------------------------------------------------------------------
E. IMPORTANT: Contractor [X] is not, [_] is required to sign this document and return ___________ copies to the issuing office.
------------------------------------------------------------------------------------------------------------------------------------
14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where
feasible.)
Service: ITS National Architecture Maintenance/Support
This modification is issued to increase total obligated funds under this Agreement by $298,456, from $1,551,384 to $1,849,840.
Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains
unchanged and in full force and effect.
____________________________________________________________________________________________________________________________________
15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)
Xxxxxx X. Xxxxx
------------------------------------------------------------------------------------------------------------------------------------
15B. CONTRACTOR/OFFEROR 15C. DATE SIGNED 16B. XXXXXX XXXXXX XX XXXXXXX 00X. DATE SIGNED
8/19/97
BY /s/ XXXXXX X. XXXXX
__________________________________________ -----------------------------------------
(Signature of person authorized to sign) (Signature of Contracting Officer)
____________________________________________________________________________________________________________________________________
NSN 7540-01-152-8070 00-000 (XX V2.1, 2/1/95) STANDARD FORM 30 (Rev. 10-83)
PREVIOUS EDITION UNUSABLE Prescribed by XXX
XXX (00 XXX) 53.243
DTFH61-96-C-00103
Modification No. 03
Page 2 of 2
FUNDING RECAPITULATION:
1. Base Contract X391-050-210-389010-210100-2523 $ 262,500
-------------
2. Modification No. 1 X391-050-210-389010-210100-2523 $1,250,000
------------------
3. Modification No. 2 X390-050-210-398010-210100-2523 $ 38,884
------------------
4. Modification No. 3 9969-04E-210-96904E-210170-2523 $ 298,456
------------------ ----------
TOTAL $1,849,840
1. PART I, SECTION G, Paragraph "FUNDS AVAILABLE"
Delete subparagraphs "a." and "b." and substitute the following:
a. Currently, funds in the amount of $1,849,840 are obligated to this
contract.
b. The balance of funding under this contract ($7,213,983) will be
obligated subject to availability of funds and formal modification to
this contract by the Contracting Officer.
All other terms and conditions remain unchanged.
------------------------------------------------------------------------------------------------------------------------------------
AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE PAGE OF PAGES
1 2
------------------------------------------------------------------------------------------------------------------------------------
2. AMENDMENT/MODIFICATION NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ. NO 5. PROJECT NO. (If applicable)
Modification No. 02 21-97-7077
------------------------------------------------------------------------------------------------------------------------------------
6. ISSUED BY CODE HAM40-D 7. ADMINISTERED BY (If other than Item 6) CODE
-------------------- -----------------
Department of Transportation Xxxxxx X. Xxxxxx (000)000-0000
Federal Highway Administration
Office of Acquisition Management
000 Xxxxxxx Xxxxxx, XX., Xxxx 0000
Xxxxxxxxxx, X.X. 00000
------------------------------------------------------------------------------------------------------------------------------------
8. NAME XXX XXXXXXX XX XXXXXXXXXX (Xx., xxxxxx, xxxxxx, Xxxxx and ZIP Code) ( ) 9A. AMENDMENT OF SOLICITATION NO.
---
Rockwell International Corporation
---------------------------------------
Transportation Systems 9B. DATED (SEE ITEM 11)
0000 Xxxxxxxx Xxxxxx
-------------------------------------------
Xxxxxxx, XX 00000-0000 10A. MODIFICATION OF CONTRACT/ORDER NO.
[X]
DTFH61-96-C-00103
---------------------------------------
10B. DATED (SEE ITEM 13)
-----------------------------------------------------------------------------------------
CODE FACILITY CODE 9-30-96
------------------------------------------------------------------------------------------------------------------------------------
11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS
------------------------------------------------------------------------------------------------------------------------------------
[_] The above numbered solicitation is amended as set forth in Item 14. [_] is extended, [_] is not extended
The hour and date specified for receipt of Offers
Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of
the following methods:
(a) By completing Items 8 and 15, and returning _______________ copies of the amendment; (b) By acknowledging receipt of this
amendment on each copy of the offer submitted; or (c) By separate letter or telegram which includes a reference to the solicitation
and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO
THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer
already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the
solicitation and this amendment, and is received prior to the opening hour and date specified.
------------------------------------------------------------------------------------------------------------------------------------
12. ACCOUNTING AND APPROPRIATION DATA (If required)
X390-050-210-398010-210100-2523 $38,884 INCREASE
------------------------------------------------------------------------------------------------------------------------------------
13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,
IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.
------------------------------------------------------------------------------------------------------------------------------------
( ) A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER
---
NO. IN ITEM 10A.
------------------------------------------------------------------------------------------------------------------------------------
[X] B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office,
appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).
------------------------------------------------------------------------------------------------------------------------------------
C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:
------------------------------------------------------------------------------------------------------------------------------------
D. OTHER (Specify type of modification and authority)
------------------------------------------------------------------------------------------------------------------------------------
E. IMPORTANT:
Contractor [X] is not, [_] is required to sign this document and return ___________ copies to the issuing office.
------------------------------------------------------------------------------------------------------------------------------------
14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where
feasible.)
This modification is issued to increase the total funds available under this Agreement by $38,884, from $1,512,500 to
$1,551,384
Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains
unchanged and in full force and effect.
____________________________________________________________________________________________________________________________________
15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)
Xxxxxx X. Xxxxx
------------------------------------------------------------------------------------------------------------------------------------
15B. CONTRACTOR/OFFEROR 15C. DATE 16B. XXXXXX XXXXXX XX XXXXXXX 00X. DATE SIGNED
SIGNED
___________________________________________ BY /s/ Xxxxxx X. Xxxxx
(Signature of person authorized to sign) ----------------------------------------
(Signature of Contracting Officer) 2-19-97
____________________________________________________________________________________________________________________________________
NSN 7540-01-152-8070 00-000 (XX V2.1. 2/1/95) STANDARD FORM 30 (REV. 10-83)
PREVIOUS EDITION UNUSABLE Prescribed by XXX
XXX (00 XXX) 53.243
DTFH61-96-C-00103
Modification No. 02
Page 2 of 2
FUNDING RECAPITULATION:
1. Base Contract X391-050-210-389010-210100-2523 $ 262,500
-------------
2. Modification No. 1 X391-050-210-389010-210100-2523 $1,250,000
------------------
3. This Modification X390-050-210-398010-210100-2523 $ 38,884
----------------- ----------
TOTAL $1,551,384
1. PART I, SECTION G, Paragraph "FUNDS AVAILABLE"
Delete subparagraphs "a." and "b." and substitute the following:
a. Currently, funds in the amount of $1,551,384 are obligated to this
contract.
b. The balance of funding under this contract ($7,512,439) will be
obligated subject to availability of funds and formal modification to
this contract by the Contracting Officer.
------------------------------------------------------------------------------------------------------------------------------------
AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE PAGE OF PAGES
1 2
------------------------------------------------------------------------------------------------------------------------------------
2. AMENDMENT/MODIFICATION NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ. NO 5. PROJECT NO. (If applicable)
Modification No. 01 21-97-7032
------------------------------------------------------------------------------------------------------------------------------------
6. ISSUED BY CODE HAM-40D 7. ADMINISTERED BY (If other than Item 6) CODE
-------------------- -----------------
Department of Transportation Xxxxxx X. Xxxxxx (000)000-0000
Federal Highway Administration
Office of Acquisition Management
000 Xxxxxxx Xxxxxx, X.X., Xxxx 0000
Xxxxxxxxxx, X.X. 00000
------------------------------------------------------------------------------------------------------------------------------------
8. NAME XXX XXXXXXX XX XXXXXXXXXX (Xx., xxxxxx, xxxxxx, Xxxxx and ZIP Code) ( ) 9A. AMENDMENT OF SOLICITATION NO.
---
Rockwell International Corporation
---------------------------------------
Transportation Systems 9B. DATED (SEE ITEM 11)
0000 Xxxxxxxx Xxxxxx
-------------------------------------------
Xxxxxxx, XX 00000-0000 10A. MODIFICATION OF CONTRACT/ORDER NO.
[X]
DTFH61-96-C-00103
---------------------------------------
10B. DATED (SEE ITEM 13)
-----------------------------------------------------------------------------------------
CODE FACILITY CODE 09-30-96
------------------------------------------------------------------------------------------------------------------------------------
11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS
------------------------------------------------------------------------------------------------------------------------------------
[_] The above numbered solicitation is amended as set forth in Item 14. [_] is extended, [_] is not extended
The hour and date specified for receipt of Offers
Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of
the following methods:
(a) By completing Items 8 and 15, and returning _______________ copies of the amendment; (b) By acknowledging receipt of this
amendment on each copy of the offer submitted; or (c) By separate letter or telegram which includes a reference to the solicitation
and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO
THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer
already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the
solicitation and this amendment, and is received prior to the opening hour and date specified.
------------------------------------------------------------------------------------------------------------------------------------
12. ACCOUNTING AND APPROPRIATION DATA (If required)
X391-050-210-389010-210100-2523 $1,250,000 increase
------------------------------------------------------------------------------------------------------------------------------------
13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,
IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.
------------------------------------------------------------------------------------------------------------------------------------
( ) A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER
---
NO. IN ITEM 10A.
------------------------------------------------------------------------------------------------------------------------------------
[X] B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office,
appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).
------------------------------------------------------------------------------------------------------------------------------------
C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:
------------------------------------------------------------------------------------------------------------------------------------
D. OTHER (Specify type of modification and authority)
------------------------------------------------------------------------------------------------------------------------------------
E. IMPORTANT:
Contractor [X] is not, [_] is required to sign this document and return ___________ copies to the issuing office.
------------------------------------------------------------------------------------------------------------------------------------
14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where
feasible.)
This modification is issued to increase the total funds available under this agreement by an additional $1,250,000, from
$262,500 to $1,512,500. (See Page 2)
Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains
unchanged and in full force and effect.
____________________________________________________________________________________________________________________________________
15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)
Xxxxxx X. Xxxxx
------------------------------------------------------------------------------------------------------------------------------------
15B. CONTRACTOR/OFFEROR 15C. DATE 16B. XXXXXX XXXXXX XX XXXXXXX 00X. DATE SIGNED
SIGNED
___________________________________________ BY /s/ Xxxxxx X. Xxxxx
(Signature of person authorized to sign) --------------------------------------
(Signature of Contracting Officer) 12-19-96
____________________________________________________________________________________________________________________________________
NSN 7540-01-152-8070 00-000 (XX V2.1. 2/1/95) STANDARD FORM 30 (REV. 10-83)
PREVIOUS EDITION UNUSABLE Prescribed by XXX
XXX (00 XXX) 53.243
DTFH61-96-X-00103
Modification No. 01
Page 2 of 2
FUNDING RECAPITULATION:
1. Base Contract X391-050-210-389010-210100-2523 $ 262,500
-------------
2. Modification No. 1 X391-050-210-389010-210100-2523 $1,250,000
-----------------
1. PART I, SECTION G, Paragraph "FUNDS AVAILABLE"
Delete subparagraphs "a." and "b." and substitute the following:
a. Currently, funds in the amount of $1,512,500 are obligated to this
contract.
b. The balance of funding under this contract ($7,551,323) will be
obligated subject to availability of funds and formal modification to
this contract by the Contracting Officer.
------------------------------------------------------------------------------------------------------------------------------------
AWARD/CONTACT 1. THIS CONTRACT IS A RATED ORDER RATING PAGE OF PAGES
UNDER DPAS (15 CFR 350) 1 24
------------------------------------------------------------------------------------------------------------------------------------
2. CONTRACT (Proc. Inst. Ident.) NO 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUEST/PROJECT NO.
DTFH61-96-C-00103 See Block 20C 21-96-6110
------------------------------------------------------------------------------------------------------------------------------------
5. ISSUED BY CODE HAM 40-D 6. ADMINISTERED BY (If other than Item 5) CODE
-------------------- ----------------
Department of Transportation SAME AS BLOCK #5
Federal Highway Administration
Office of Acquisition Management
000 Xxxxxxx Xxxxxx, X.X., Xxxx 0000
Xxxxxxxxxx, X.X. 00000
------------------------------------------------------------------------------------------------------------------------------------
7. NAME XXX XXXXXXX XX XXXXXXXXXX (Xx., xxxxxx, xxxx, xxxxxx, Xxxxx and ZIP Code) 8. DELIVERY
F.O.B. Destination
[ ] FOB ORIGIN [X] OTHER (See below)
Rockwell International Corporation -------------------------------------------
Transportation Systems 9. DISCOUNT FOR PROMPT PAYMENT
0000 Xxxxxxxx Xxxxxx
Xxxxxxx, Xxxxxx Xxxxxx, XX 00000-0000 None
-------------------------------------------
10. SUBMIT INVOICES ITEM
(4 copies unless other-
-------------------------------------------------------------------------------------- wise specified) TO THE
CODE FACILITY CODE ADDRESS SHOWN IN: See Block #5
-----------------------------------------------------------------------------------------------------------------------------------
11. SHIP TO/XXXX FOR CODE 12. PAYMENT WILL BE MADE BY CODE HFS-24
See Section F ------------------------- Federal Highway Administration -------------
Finance Division, Room 4314
000 0xx Xx., XX., Xxxxxxxxxx, X.X. 00000
-----------------------------------------------------------------------------------------------------------------------------------
13. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETI- 14. ACCOUNTING AND APPROPRIATION DATA
TION.
[ ] 10 U.S.C. 2304(c)( ) [X] 41 U.S.C. 253(c)( ) X391-050-210-389010-210100-2523 - $262,500
-----------------------------------------------------------------------------------------------------------------------------------
15A. ITEM NO. 15B. SUPPLIES/SERVICES 15C. QUANTITY 15D. UNIT 15E. UNIT PRICE 15F. AMOUNT
-----------------------------------------------------------------------------------------------------------------------------------
"National Architecture Maintenance/Suppport"
Min - $100,000
Max - 40,400 Direct Labor Hours
Total Potential Value (Base and Options)
-----------------------------------------------------------------------------------------------------------------------------------
15G. TOTAL AMOUNT OF $9,063,823.00
-----------------------------------------------------------------------------------------------------------------------------------
16. TABLE OF CONTENTS
------------------------------------------------------------------------------------------------------------------------------------
(X) SEC. DESCRIPTION PAGE(S) (X) SEC DESCRIPTION PAGE(S)
------------------------------------------------------------------------------------------------------------------------------------
PART I - THE SCHEDULE PART II - CONTRACT CLAUSES
------------------------------------------------------------------------------------------------------------------------------------
X A SOLICITATION/CONTRACT FORM 1 X I CONTRACT CLAUSES 16
------------------------------------------------------------------------------------------------------------------------------------
X B SUPPLIERS OR SERVICES AND PRICES/COSTS 2 PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.
------------------------------------------------------------------------------------------------------------------------------------
X C DESCRIPTION/SPEC./WORK STATEMENT 3 X J LIST OF ATTACHMENTS 24
------------------------------------------------------------------------------------------------------------------------------------
X D PACKAGING AND MARKING 5 PART IV - REPRESENTATIONS AND INSTRUCTIONS
------------------------------------------------------------------------------------------------------------------------------------
X E INSPECTION AND ACCEPTANCE 5 REPRESENTATIONS, CERTIFICATIONS AND
-----------------------------------------------------------------
X F DELIVERIES OR PERFORMANCE 6 K OTHER STATEMENTS OF OFFERORS
------------------------------------------------------------------------------------------------------------------------------------
X G CONTRACT ADMINISTRATION DATA 8 L INSTRS., CONDS., AND NOTICES TO OFFERORS
------------------------------------------------------------------------------------------------------------------------------------
X H SPECIAL CONTRACT REQUIREMENTS 14 M EVALUATION FACTORS FOR AWARD
------------------------------------------------------------------------------------------------------------------------------------
CONTRACTING OFFICER WILL COMPLETE ITEM 17 OR 18 AS APPLICABLE
------------------------------------------------------------------------------------------------------------------------------------
17. [X] CONTRACTOR'S NEGOTIATED AGREEMENT (Contractor 18. [X] AWARD (Contractor is not required to sign this
is required to sign this document and return 3 copies to document). Your offer on Solicitation Number ____________,
issuing office). Contractor agrees to furnish and deliver including the additions or changes made by you which
all items or perform all the services set forth or otherwise additions or changes are set forth in full above, is
identified above and on any continuation sheets for the hereby accepted as to the items listed above and on any
consideration stated herein. The rights and obligations continuation sheets. This award consummates as the
of the parties to this contract shall be subject to and contract which consists of the following documents: (a) the
governed by the following documents: (a) this Government's solicitation and your offer, and (b) this
award/contract, (b) the solicitation, if any, and award/contract. No further contractual document is
(c) such provisions, representations, certifications, and necessary.
specifications, as are attached or incorporated by
reference herein. (Attachments are listed herein).
------------------------------------------------------------------------------------------------------------------------------------
19A. NAME AND TITLE OF SIGNER (Type or print) Xxxxxxxx X. Xxxxx 20A. NAME OF CONTRACTING OFFICER
Project Manager
Rockwell International Corporation Xxxxxxx Xxxxxxxxx, Contracting Officer
------------------------------------------------------------------------------------------------------------------------------------
19B. NAME OF CONTRACTOR 19C. DATE SIGNED 20B. XXXXXX XXXXXX XX XXXXXXX 00X. DATE SIGNED
BY /S/ [ILLEGIBLE] BY /S/ XXXXXXX XXXXXXXXX
----------------------------------------- -------------------------------------
(Signature of person authorized to sign) 09/27/96 (Signature of Contracting Officer) 09/30/96
------------------------------------------------------------------------------------------------------------------------------------
NSN 7540-04-152-8069 26-107 STANDARD FORM (REV. 4-85)
PREVIOUS EDITION UNUSABLE Prescribed by GSA
DTFH61-96-C-00103
Page 2 of 24
PART I
SECTION B - SUPPLIES OR SERVICES AND PRICES/COSTS
-------------------------------------------------
The Contractor shall furnish all necessary facilities, materials, and personnel
and shall perform all services necessary to provide support for transitioning
the National Intelligent Transportation Systems (ITS) Architecture from the
architecture development phase to the ITS deployment phase entitled "National
Architecture Maintenance/Support."
The total estimated amount for the performance of this indefinite quantity,
cost-plus-fixed-fee contract (base period plus three option years) is
$9,063,823; which consists of the estimated cost of $8,445,106 and a maximum fee
that may be paid over 60 months, not to exceed $618,717. The total fixed fee
paid for all periods shall be based on the cost incurred for tasks issued.
Base Period
-----------
The total estimated amount for the performance of base period (2 years) of this
contract is $3,979,282; which consists of the estimated cost of $3,705,932 and a
maximum fee that may be paid over 24 months, not to exceed $273,350. The total
fixed fee paid shall be based on the cost incurred for the task orders issued
during the base period.
Option Years
------------
The total estimated amount for the first option year of this contract is
$2,125,650; which consists of the estimated cost of $1,979,119 and a maximum fee
that may be paid over the first option year, not to exceed $146,531. The total
fixed fee of shall be based on the cost incurred for the task orders issued
during the first option year.
The total estimated amount for the second option year of this contract is
$1,671,810; which consists of the estimated cost of $1,558,368 and a maximum fee
that may be paid in the second option year, not to exceed $113,442. The total
fixed fee paid shall be based on the cost incurred for the task orders issued
during the second option year.
The total estimated amount for the third option year of this contract is
$1,287,081; which consists of the estimated cost of $1,201,687 and a maximum fee
that may be paid in the third option year, not to exceed $85,394. The total
fixed fee paid shall be based on the cost incurred for the task orders issued
during the third option year.
All travel shall be reimbursed at cost in accordance with the Travel and Per
Diem clause (reference Section G). Travel and per diem shall not exceed $100,000
during any year. This amount is contained within the amounts stated above.
DTFH61-96-C-00103
Page 3 of 24
SECTION C - DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK
--------------------------------------------------------
CONTRACT OBJECTIVES
The objectives of this contract are to:
1. Evaluate/execute changes to the architecture due to changes in
requirements, corrections required to the National ITS Architecture
documentation, changes in US DOT policy, and progress made in
completing development of ITS standards.
2. Participate in outreach efforts to explain the National ITS
Architecture to US DOT regional offices and assist efforts to explain
the architecture to state and local planners/implementors/ integrators
and manufacturers.
3. Provide support to standards development activities as ITS standards
are developed. This includes working with the SDOs to understand the
architecture definition and to explain the standards requirements
provided as part of the architecture documentation and supporting US
DOT in ensuring compatibility between the National ITS Architecture
and related standards.
4. Support US DOT policy makers in defining policy consistent with the
National ITS Architecture and in making sure that the architecture
reflects new policies.
5. Support coordination with other JPO activities (e.g., data
dictionaries, AHS, etc.)
SCOPE
To provide for continuing technical and program support for moving the National
ITS Architecture from the architecture development phase to the ITS deployment
phase. The National ITS Architecture was developed to serve as a framework for
future national ITS and ITI deployments. The contractor(s) will provide support
to the US DOT in ensuring that the National ITS Architecture documentation set
is maintained and kept up-to-date and reflects all changes, additions, and
corrections necessitated by the continually evolving ITS Program. Additionally,
the Contractor will support the US DOT in technical evaluation of policies and
actions that might affect the architecture. The Contractor shall also perform
outreach to regional/state/local implementors to help explain the architecture,
provide technical support regarding the standards development process, and
perform outreach to the various administrations, and their constituents, within
US DOT that are affected by the National ITS Architecture.
DELINEATION OF WORK
In order to accomplish the contract objectives, the following list of task areas
shall be performed:
DTFH61-96-C-00103
Page 4 of 24
TASK Area A - Project Management
--------------------------------
Develop and maintain the work program for each task order to be issued in each
option year. Deliver required program status briefings and reports, and ensure
that necessary facilities, staff, and equipment needed to carry out the tasks
are on-hand.
TASK Area B - Architecture Maintenance
--------------------------------------
Under the overall management of the Government, the Contractor will provide
overall technical and administrative support in maintaining the National ITS
Architecture. Specific activities may include:
1. Develop an architecture configuration management plan.
2. Manage the architecture configuration control process.
3. Evaluate proposed changes to the architecture to determine their impact on
the architecture itself and to other on-going US DOT activities.
4. Implement changes to the architecture following US DOT approval.
5. Maintain the integrity of the National ITS Architecture documentation set.
6. Publish updated versions of the architecture documentation set as required.
7. Keep abreast of ITS developments that may require changes to the
architecture and propose such changes when they are identified.
TASK Area C - Deployment and Standards Development Support
----------------------------------------------------------
The Contractor will provide overall support to the US DOT in ensuring that the
National ITS Architecture is considered in all local and national ITS and ITI
deployments. The Contractor will support architecture outreach efforts to US DOT
regional offices, to state and local implementors, the various administrations
within the US DOT, and other stakeholders as required. The Contractor will also
provide support to the standards development process to ensure continuity
between the architecture and evolving standards. Specific activities may
include:
1. Support US DOT ITI and ITS outreach programs.
2. Meet with US DOT regional offices and others who are working with
state/local implementors to explain/interpret the architecture.
3. Meet with equipment manufacturers to explain the architecture.
4. Coordinate with other US DOT contractors to prepare deployment guidance.
5. Support electronic outreach of the architecture including activities such
as maintaining a site on the World Wide Web and preparing an interactive
CD-ROM.
DTFH61-96-C-00103
Page 5 of 24
6. Support access to architecture definition databases (i.e., distribute them
and answer questions.)
7. Prepare briefings/white papers for policy, quarterly, etc. meetings
8. Explain and update standards requirements as necessary
9. Provide technical representation at CSO meetings and work with SDOs
as required
10. Assess impacts of US DOT actions on the National ITS Architecture.
11. Prepare tailored architecture information as required.
12. Develop and teach a training course for stakeholder groups on using
and interpreting the National ITS Architecture.
13. Support US DOT Model Deployment Program to explain/interpret the
Architecture.
SPECIFICATIONS FOR REPORTS
Applicable reports shall be prepared in accordance with the "Guidelines for
Preparing Federal Highway Administration Publications" (FHWA-AD-88-001), dated
January 1988, and as amended by Change 1, dated May 20, 1994. All reports or
other documentation shall provide units of measurement in SI (Metric) System
with their English equivalents as follows:
a. In text, quantities or values expressed in Metric units shall be
followed immediately with the English equivalent expressed in
appropriate units in parentheses.
b. In tables and illustrations (such as graphs) expressed in Metric
units, the conversion to English Systems is required for each Metric
unit used and it shall appear consistently as either a legend or
footnote, or as part of the caption.
c. The American Society for Testing and Materials publications "Standards
for Metric Practice" ASTM E 380-76 is the FHWA standard and shall be
used as a basis for conversion.
SECTION D - PACKAGING AND MARKING
---------------------------------
There are NO articles for this section.
SECTION E - INSPECTION AND ACCEPTANCE
-------------------------------------
All work hereunder shall be subject to review by the Government. Acceptance of
the final report shall be made in writing by the Contracting Officer.
DTFH61-96-C-00103
Page 6 of 24
52.252-2 CLAUSES INCORPORATED BY REFERENCE (JUN 1988)
This contract incorporates one or more clauses by reference, with the same force
and effect as if they were given in full text. Upon request, the Contracting
Officer will make their full text available.
52.246-5 Inspection of Services - Cost-Reimbursement (APR 1984)
SECTION F - DELIVERIES OR PERFORMANCE
-------------------------------------
PERIOD OF PERFORMANCE
The period of performance for each Task Order will be specified within the Task
Order document.
All work and services required hereunder including preparation and submission of
the final report shall be completed on or before 24 months after the effective
date of the contract. The Government shall have 30 days to review and approve
the final report. The total period of performance including all options, if
exercised shall not exceed 60 months.
LEVEL OF EFFORT REQUIRED TO ACCOMPLISH THE WORK
Maximum; In the performance of task orders pursuant to this contract, the
Contractor shall provide a maximum of 40,400 direct productive labor
------
hours of staff effort during the base period of performance (24
months). Direct productive labor hours are defined as actual work
hours exclusive of vacation, holiday, sick leave and all other
absences.
Minimum: The Government shall order a minimum of $100,000 for fully burdened
--------
effort during the base period (24 months).
52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 1989)
(a) The Government may extend the term of this contract by written notice to
the Contractor within 30 days; provided, that the Government shall give the
Contractor a preliminary written notice of its intent to extend at least 60
days before the contract expires. The preliminary notice does not commit
the Government to an extension.
(b) If the Government exercises this option, the extended contract shall be
considered to include this option provision.
(c) The contract will be for a base period of 24 months, with three one-year
option periods. The total duration of this contract, including the exercise
of any options under this clause, shall not exceed 60 months.
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PLACE OF DELIVERY
All deliverables and a copy of the monthly reports (See Section G) under the
contract shall be delivered F.O.B. Destination, under transmittal letter, to the
following address:
Ship to: Federal Highway Administration
ITS Joint Program Office, HVH-1
000 Xxxxxxx Xxxxxx, XX
Xxxxxxxxxx, X.X. 00000
Xxxx For: Xx. Xxx Xxxxxxx, HVH-1
The Bi-monthly progress report and other items as specified shall be delivered
to the Contracting Officer at the following address:
Federal Highway Administration
Office of Acquisition Management
HAM40-D, Room 4410
000 Xxxxxxx Xxxxxx, X.X.
Xxxxxxxxxx, X.X. 00000
DELIVERABLES
The Contractor shall deliver to the Contracting Officer according to the
schedule in the individual task orders as negotiated.
SCHEDULE OF WORK
All tasks set forth in the Statement of Work shall be performed in accordance
with the task orders, and all terms and conditions, and prices applicable under
each task order and the contract.
52.242-15 STOP-WORK ORDER (AUG 1989) - ALTERNATE I (APR 1984)
(a) The Contracting Officer may, at any time, by written order to the
Contractor, require the Contractor to stop all, or any part, of the work
called for by this contract for a period of 60 days after the order is
delivered to the Contractor, and for any further period to which the
parties may agree. The order shall be specifically identified as a stop-
work order issued under this clause. Upon receipt of the order, the
Contractor shall immediately comply with its terms and take all reasonable
steps to minimize the incurrence of costs allocable to the work covered by
the order during the period of work stoppage. Within a period of 60 days
after a stop-work order is delivered to the Contractor, or within any
extension of that period to which the parties shall have agreed, the
Contracting Officer shall either:
(1) Cancel the stop-work order, or
(2) Terminate the work covered by the order as provided in the
Termination clause of this contract.
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(b) If a stop-work order issued under this clause is canceled or the period of
the order or any extension thereof expires, the Contractor shall resume
work. The Contracting Officer shall make an equitable adjustment in the
delivery schedule, the estimated cost, the fee, or a combination thereof,
and in any other terms of the contact that may be affected, and the
contract shall be modified, in writing, accordingly, if:
(1) The stop-work order results in an increase in the time required for,
or in the Contractor's cost properly allocable to, the performance of
any part of this contract; and
(2) The Contractor asserts its right to the adjustment within 30 days
after the end of the period of work stoppage; provided, that, if the
Contracting Officer decides the facts justify the action, the
Contracting Officer may receive and act upon a proposal submitted at
any time before final payment under this contract.
(c) If a stop-work order is not canceled and the work covered by the order is
terminated for the convenience of the Government, the Contracting Officer
shall allow reasonable costs resulting from the stop-work order in arriving
at the termination settlement.
(d) If a stop-work order is not canceled and the work covered by the order is
terminated for default, the Contracting Officer shall allow, by equitable
adjustment or otherwise, reasonable costs resulting from the stop-work
order.
SECTION G - CONTRACT ADMINISTRATIVE DATA
----------------------------------------
TASK ORDER PROCEDURE
All funds expended under this contract shall be incurred and accounted for under
individual task orders.
Within the direct productive labor hours specified in the Level-of-Effort clause
of this contract, the Contractor shall incur costs under this contract in the
performance of task orders and task order modifications issued in accordance
with this ordering procedure. No other costs are authorized without the written
consent of the Contracting Officer.
Performance under this contract is subject to the following ordering procedure:
a. From time to time during the terms of this contract, the Contracting
Officer's Technical Representative (COTR) will issue Task Order Proposal
Requests (TOPR) to the Contractor. Each TOPR will indicate the objectives
or results desired by the Government. These objectives shall be within the
scope, period, and maximum value of the contract.
b. The TOPR may be placed by written communications or other electronic means.
Each TOPR will state the due date for proposal submission.
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C. Each TOPR will contain, as a minimum, the following information:
(1) Name and Signature of the COTR;
(2) Contract Number, order number, due date and time, and number of copies
required;
(3) Description of work;
(4) Maximum number of contract labor hours and other resources authorized;
(5) Documentation requirements;
(6) Delivery/performance schedule;
(7) Quality assurance standards, as appropriate;
(8) Travel authorized; and
(9) Evaluation criteria
d. Proposals shall be delivered on or before the due date to the address
specified in the TOPR. If no address is given, proposals shall be delivered
both to the COTR and to the CO at the following addresses:
Federal Highway Administration Federal Highway Administration
ITS Joint Program Office, HVH-1 Office of Acquisition Manage-
000 Xxxxxxx Xxxxxx, X.X. xxxx, XXX00-X
Xxxxxxxxxx, X.X. 00000 000 Xxxxxxx Xxxxxx, X.X.
Xxxxxxxxxx, X.X. 00000
Each proposal must clearly state the contract number, and TOPR number on the
outside of the submission envelope.
e. The Contractor shall submit, by the due date, its proposal. The proposal
will outline the Contractor's overall approach for completing the task
order and shall, at a minimum, include:
(1) Signed cover letter stating this is the task plan to the TOPR;
(2) Discussion of technical approach for performing the work;
(3) Estimated date of commencement of work, and any changes proposed to
the schedule of performance;
(4) Direct labor hours, both straight time and overtime (if authorized),
by applicable labor category, and the total direct labor hours,
including those in (6) below, estimated to complete the task; direct
labor costs, by labor category, and applicable indirect costs;
34
DTFH61-96-C-00103
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(5) The travel and material costs estimates;
(6) An estimate for subcontractors and consultants, including the direct
labor hours, if applicable.
(7) Estimated computer use time and cost required, if applicable.
(8) Other pertinent information, such as indirect costs, as cited in
this section and inter-divisional transfer;
(9) The total estimated cost and fee, where appropriate, for completion
of the task order.
f. Soliciting offers from one or more awards under this contract shall
satisfy the primary "competing independently" requirements of 48 CFR, as
implemented under Federal Acquisition Regulation (FAR) 15.804-3(b)(3). At
Government discretion, orders may be issued based upon the Contractor's
technical expertise and performance on prior orders under this contract.
This evaluation and selection may be accomplished without soliciting TOPRs.
g. Ordering procedures need not comply with the competition requirements of 48
Code of Federal Regulations (CFR) part 6. The Contracting Officer need not
request written proposals or conduct discussions with multiple Contractors
before issuing orders unless the Contracting Officer determines such
actions necessary. However, competition would be the preferred method
of task award, with allowance for single source and rotational awards as
approved by the Contracting Officer.
h. Secondary competition for task orders among awardess may be waived at the
discretion of the Contracting Officer when:
(1) The agency need for such services or supplies is the best interest of
the Government. This determination will be at the sole discretion
of the agency;
(2) Only one such Contractor is capable of providing such services or
supplies required at the level of quality required because the
services or supplies ordered are unique or highly specialized;
(3) The order should be issued on a sole-source basis in the interest of
economy efficiency as a logical follow-on to an order already under
the contract; or
(4) It is necessary to place an order to satisfy a minimum guarantee.
i. The Contracting Officer will provide each awardee a fair opportunity to be
considered for each Task Order where appropriate. The Contracting Officer
has broad discretion and may consider factors such as past performance,
quality of deliverables, cost control, price, cost, or other factors that
the Contracting Officer, in the exercise of sound business judgement,
believes are relevant to the placement of orders.
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j. The Contractor who is best able to meet the needs of the Government will be
selected in accordance with the stated evaluation criteria. The Contracting
Officer shall approve in writing the Contractor's proposal (work plan) and
any plan revisions either (1) as being in accordance with the task order or
(2) with identified variations constituting a modification to the task
order. All approvals shall be prior to commencement of work, unless other
authorized by the contracting Officer.
k. Written complaints may be submitted to the Contracting Officer. The
Contracting Officer shall review complaints from the Contractors and ensure
that all Contractors are afforded a fair opportunity to be considered,
consistent with the procedures in the contract.
1. No protest under 48 CFR (FAR) part 33 is authorized in connection with the
issuance of an order under this contract.
m. The Contracting Officer may modify task orders in the same manner as they
are issued.
n. In the event that there is a conflict between the requirements of the task
order and the Contractor's work plan, the task order shall prevail.
0. If the Contractor either at the time of receipt of a task order or at
any time during work assignment performance has reason to believe that the
cost or number of labor hours will exceed the estimates set forth in the
task order, the Contractor shall immediately notify the Contracting
Officer in writing and suggest a revised estimate for completion of the
work required thereunder. The Contracting Officer will make the final
determination of the approved cost and number of direct productive labor
hours for each work assignment.
p. The Contractor shall not exceed the estimated level of effort and cost
specified in each task order without written authorization of the
Contracting Officer.
BI-MONTHLY PROGRESS REPORT
The Contractor shall furnish one copy of a bi-monthly letter-type progress
report to the Contracting Officer and 5 to the Contracting Officer's Technical
Representative (COTR) on or before the 15th of the month following the calendar
month being reported. Each report shall contain concise statements covering the
activities relevant to the tasks, including:
1. A clear and complete account of the work performed on each task.
2. An outline of the work to be accomplished during the next report
period.
3. A bar chart showing the work completed by task versus the
Schedule of Work of the contract. (See Attachment lb.)
4. A description of any problem encountered or anticipated that will
affect the completion of the contract within the time and fiscal
constraints as set forth in the contract, together with recommended
solutions to such problems; or, a statement that no problems were
encountered.
5. A tabulation of the planned, actual and cumulative person-hours
expended by the personnel identified in the Professional Staffing of
the contract.
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6. A chart showing current and cumulative expenditures by tasks versus
planned expenditures. (See Attachment 1c.)
7. Current and cumulative hours and costs expended for ADP services
(programming, computer time, etc.) or a statement that there were
none.
(See Attachment la for items 1, 2, 4, 5, and 7.)
FUNDS AVAILABLE
a. Currently, funds in the amount of $262,500 are obligated to this contract.
b. The balance of funding under this contract ($8,801,323) will be obligated
subject to availability of funds and formal modification to this contract
by the Contracting Officer.
C. The clause entitled "LIMITATION OF FUNDS" applies to this contract. Any
notification required on the part of the Contract shall be made in writing
to the Contracting Officer. In the event that the contract is not funded
beyond the estimated cost set forth in the schedule, the Contractor shall
deliver to the Contracting Officer the data collected and the material
produced or in process or acquired in connection with the performance of
the project provided herein together with a summary report in five copies
of its progress and accomplishments to date.
PAYMENT
a. The Contractor may be reimbursed for direct and indirect costs incurred in
the performance hereof as are allowable under the provisions of Subpart
31.2 of the Federal Acquisition Regulation in the not-to-exceed amount of
$8,445,106 subject to the Limitation of Funds Clause.
b. The Government shall pay the Contractor for performing this contract the
fixed fee specified in the task orders. Payment of the fixed fee shall be
made as specified in the task orders providing that after payment of 85% of
the fixed fee, the Contracting Officer may withhold further payment of the
fee until completion of tasks and the Contracting Officer's satisfaction.
C. Each monthly interim payment request shall be supported by a statement
of costs incurred by the Contractor in the performance of this contract and
claimed to constitute allowable costs. In accordance with the clause
52.232-25, "Prompt Payment," these payments shall be made by the 30th day
after receipt of proper request by the designated billing office. Any
payments hereunder will be made upon determination by the Contracting
Officer that the requirements of the contract are being met.
d. Final invoice payment shall be made upon the Contracting Officer's
determination that all requirements of the contract have been completed.
The payment due date for final invoice shall be established in compliance
with the clause 52.232-25.
e. Each monthly interim payment request and the final invoice shall be
submitted in accordance with the format contained in the attached "The FHWA
Billing Instructions for
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Cost-Reimbursement Contracts" to be considered proper for payment. Prior
approval of the Contracting Officer is required if the Contractor wishes
to use a different format.
INDIRECT COSTS
Pending the establishment of final indirect cost rates which shall be negotiated
based on audit of actual costs as provided in Subpart 42.7 of the Federal
Acquisition Regulation, the Contractor shall be reimbursed for allowable
indirect costs hereunder at the billing rates as seen in Attachment No. 6. This
INDIRECT COST provision does not operate to waive the LIMITATION OF FUNDS
Clause. The Contractor's audited final indirect costs are allowable only insofar
as they do not cause the contractor to exceed the total estimated costs for
performance of the contract listed on page 2 (SECTION B) and under the PAYMENT
provision above.
TRAVEL AND PER DIEM
Travel and Per Diem authorized under this contract shall be reimbursed in
accordance with the Government Travel Regulations currently in effect.
Travel requirements under this contract shall be met using the most economical
form of transportation available. If economy class transportation is not
available, the request for payment voucher must be submitted with justification
for use of higher class travel indicating dates, times, and flight numbers. All
travel shall be scheduled sufficiently in advance to take advantage of offered
discount rates, unless authorized by the Contracting Officer.
CONTRACTING OFFICER'S TECHNICAL REPRESENTATIVE (COTR)
The Contracting Officer has designated Xx. Xxx Xxxxxxx as the Contracting
Officer's Technical Representative (COTR) to assist in monitoring the work under
this contract. The COTR is responsible for the technical administration of the
contract and technical liaison with the Contractor. The COTR IS NOT authorized
to change the scope of work or specifications as stated in the contract, to make
any commitments or otherwise obligate the Government or authorize any changes
which affect the contract price, delivery schedule, period of performance or
other terms or conditions.
The Contracting Officer is the only individual who can legally commit or
obligate the Government for the expenditure of public funds. The technical
administration of this contract shall not be construed to authorize the revision
of the terms and conditions of this contract. Any such revision shall be
authorized in writing by the Contracting Officer.
SUBCONTRACTS - ADVANCE NOTIFICATION AND CONSENT
Under this contract, the requirements of FAR 44.2, CONSENT TO SUBCONTRACTS,
have been fulfilled for the following subcontracts: None
Any future change or revision to the Statement of Work or other applicable
aspects of this contract shall include the subcontract(s) only to the extent
that performance of the subcontract(s) is directly affected by the change or
revision.
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KEY PERSONNEL
The Contractor has designated Xx. Xxxxxxxx Xxxxx as the key personnel under this
contract. In the event that any key personnel become unavailable to continue in
the performance of this contract, the appointment of a replacement shall be
subject to prior approval of the contracting Officer.
PROFESSIONAL STAFFING
The Contractor agrees to assign the following professional staffing to this
contract work. In the event the Contractor finds it necessary to replace any
of the assigned personnel during the performance of the contract, the
Contracting Officer shall be notified.
Program Manager Xx. Xxxxxxxx Xxxxx
Principal Investigator Dr. Xxx Xxxxxx
Systems Engineer Mr. Xxx Ice
Traffic/Transportation Engineer Xx. Xxx Xxxxxxxxxx
Communications Engineer Xx. Xxxx Xxxxx
Software Engineer Xx. Xxxx X. Xxxxxxxxxx
Administration Support Xx. Xxx Xxxxxxx
SECTION H - SPECIAL CONTRACT REQUIREMENTS
-----------------------------------------
1252.209-70 DISCLOSURE OF CONFLICTS OF INTEREST (OCT 1994)
It is the Department of Transportation's (DOT) policy to award contracts to only
those offerors whose objectivity is not impaired because of any related past,
present, or planned interest, financial or otherwise, in organizations regulated
by DOT or in organizations whose interests may be substantially affected by
Department activities. Based on this policy:
(a) The offeror shall provide a statement in its proposal which describes in a
concise manner all past, present or planned organizational, financial,
contractual or other interest(s) with an organization regulated by DOT, or
with an organization whose interest(s) described shall include those of the
proposer, its affiliates, proposed consultants, proposed subcontractors and
key personnel of any of the above. Past interest shall be limited to within
one year of the date of the offeror's technical proposal. Key personnel
shall include any person owning more than 20% interest in the offeror, and
the offeror's corporate officers, its senior managers and any employee who
is responsible for making a decision or taking an action on this contract
where the decision or actions can have an economic or other impact on the
interests of a regulated or affected organization.
(b) The offeror shall describe in detail why it believes in light of the
interest(s) identified in (a) above, that performance of the proposed
contract can be accomplished in an impartial and objective manner.
(c) In the absence of any relevant interest identified in (a) above, the
offeror shall submit in its proposal a statement certifying that to its
best knowledge and belief no affiliation exists
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relevant to possible conflicts of interest. The offeror must obtain the
same information from potential subcontractors prior to award of a
subcontract.
(d) The Contracting Officer will review the statement submitted and may require
additional relevant information from the offeror. All such information, and
any other relevant information known to DOT, will be used to determine
whether an award to the offeror may create a conflict of interest. If any
such conflict of interest is found to exist, the Contracting Officer may
(1) disqualify the offeror, or (2) determine that it is otherwise in the
best interest of the United States to contract with the offeror and include
appropriate provisions to mitigate or avoid such conflict in the contract
awarded.
(e) The refusal to provide the disclosure or representation, or any additional
information required, may result in disqualification of the offeror for
award. If nondisclosure or misrepresentation is discovered after award, the
resulting contract may be terminated. If after award the Contractor
discovers a conflict of interest with respect to the contract awarded as a
result of this solicitation, which could not reasonably have been known
prior to award, an immediate and full disclosure shall be made in writing
to the Contracting Officer. The disclosure shall include a full
description of the conflict, a description of the action the Contractor has
taken, or proposes to take, to avoid or mitigate such conflict. The
Contracting Officer may, however, terminate the contract for convenience
if he or she deems that termination is in the best interest of the
Government.
UNAUTHORIZED DISCLOSURE OF PROPRIETY INFORMATION
To the extent that the work under this contract requires access to proprietary,
business confidential, or financial data of other companies, and as long as such
data remains proprietary or confidential, the Contractor shall protect such data
from unauthorized use and disclosure and agrees not to use it to compete against
such companies. To this end, the Contractor, and all employees substantially
affiliated with this contract shall comply with this provision, and the Conflict
of Interest and Non-Disclosure Agreements contained as attachments to this
contract.
LIMITATION ON FUTURE CONTRACTING
1. It is agreed by the parties of this contract that the Contractor will be
restricted in its future contracting with FHWA to the manner described
below.
2. If the Contractor, under the terms of this contract,is required to develop
specifications or statements of work, or materials leading directly,
predictable or without delay to a statement of work to be used in the
competitive procurement of a system or services, the Contractor shall be
ineligible to perform the work described within that solicitation as a
prime contractor, subcontractor, consultant, or in any capacity to any
supplier under an ensuing FHWA contract. Such restrictions shall remain in
effect for three years following the issue date of the initial
solicitation.
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PART II
SECTION I - CONTRACT CLAUSES
----------------------------
FH.1 PRINTING RESTRICTIONS
All printing funded by this agreement must be done in conformance with Joint
Committee on Printing regulations as prescribed in Xxxxx 00, Xxxxxx Xxxxxx Code,
and Section 308 of Public Law 10 1-163, and all applicable Government Printing
Office and Department of Transportation regulations.
52.203-9 REQUIREMENT FOR CERTIFiCATE OF PROCUREMENT INTEGRITY-MODIFICATION (SEP
1995)
(a) Definitions. The definitions set forth in FAR 3.104-4 are hereby
incorporated in this clause.
(b) The Contractor agrees that it will execute the certification set forth in
paragraph (c) of this clause when requested by the Contracting Officer in
connection with the execution of any modification of this contract.
(c) Certification. As required in paragraph (b) of this clause, the officer or
employee responsible for the modification proposal shall execute the
following certification. The certification in paragraph (c)(2) of this
clause is not required for a modification which procures commercial items.
CERTIFICATE OF PROCUREMENT INTEGRITY-MODIFICATION (NOV 1990)
(1) I, ___________________________(Name of certifier) am the officer or
employee responsible for the preparation of this modification proposal
and hereby certify that, to the best of my knowledge and belief with
the exception of any information described in this certification, I
have no information concerning a violation or possible violation of
subsection 27(a), (b), (d), or (f) of the Office of Federal
Procurement Policy Act, as amended* (41 U.S.C. 423), (hereinafter
referred to as "the Act"), as implemented in the FAR, occurring
during the conduct of this procurement ____________ (contract and
modification number).
(2) As required by subsection 27(e)(1)(B) of the Act, I further certify
that to the best of my knowledge and belief each officer, employee,
agent, representative, and consultant of (Name of Offeror) who has
participated personally and substantially in the preparation or
submission of this proposal has certified that he or she is familiar
with, and will comply with, the requirements of subsection 27(a) of
the Act, as implemented in the FAR, and will report immediately to me
any information concerning a violation or possible violation of
subsections 27(a), (b), (d), or (f) of the Act, as implemented in
the FAR, pertaining to this procurement.
(3) Violations or possible violations: (Continue on plain bond paper
if necessary and label Certificate of Procurement Integrity-
Modification (Continuation Sheet), ENTER NONE IF NONE EXISTS)
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______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
___________________________________________________________________________
(Signature of the officer or employee responsible for the modification
proposal and date)
___________________________________________________________________________
(Typed name of the officer or employee responsible for the modification
proposal)
* Subsections 27 (a), (b),and (d) are effective on December 1, 1990. Subsection
27(f) is effective on June 1,1991..
THIS CERTIFICATION CONCERNS A MATTER WITHIN THE JURISDICTION OF AN AGENCY OF THE
UNITED STATES AND THE MAKING OF A FALSE, FICTITIOUS, OR FRAUDULENT CERTIFICATION
MAY RENDER THE MAKER SUBJECT TO PROSECUTION UNDER XXXXX 00, XXXXXX XXXXXX CODE,
SECTION 1001.
(End of certification)
(d) In making the certification in paragraph (2) of the certificate, the
officer or employee of the competing Contractor responsible for the offer
or bid, may rely upon a one-time certification from each individual
required to submit a certification to the competing Contractor,
supplemented by periodic training. These certifications shall be obtained
at the earliest possible date after an individual required to certify
begins employment or association with the Contractor. If a contractor
decides to rely on a certification executed prior to the suspension of
section 27 (i.e., prior to December 1, 1989), the Contractor shall ensure
that an individual who has so certified is notified that section 27 has
been rein.stated. These certifications shall be maintained by the
Contractor for a period of 6 years from the date a certifying employee's
employment with the company ends or, for an agency, representative, or
consultant, 6 years from the date such individual ceases to act on behalf
of the contractor.
(e) The certification required by paragraph (c) of this clause is a material
representation of fact upon which reliance will be placed in executing this
modification.
52.215-42 REQUIREMENTS FOR COST OR PRICING DATA OR INFORMATION OTHER THAN COST
OR PRICING DATA--MODIFICATIONS (OCT 1995)
(a) Exceptions from cost or pricing data.
(1) In lieu of submitting cost or pricing data for modifications under
this contract, for price adjustments expected to exceed the threshold
set forth at FAR 15.804-2(a)(l) on the date of the agreement on price
or the date of the award, whichever is later, the Contractor may
submit a written request for exception by submitting the information
described in the following subparagraphs. The Contracting Officer may
require
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additional supporting information, but only to the extent necessary to
determine whether an exception should be granted, and whether the
price is fair and reasonable--
(i) Information relative to an exception granted for prior or
repetitive acquisitions.
(ii) Catalog price information as follows:
(A) Attach a copy of or identify the catalog and its date, or
the appropriate pages for the offered items, or a
statement that the catalog is on file in the buying office
to which this proposal is being made.
(B) Provide a copy or describe current discount policies and
price lists (published or unpublished), e.g., wholesale,
original equipment manufacturer, and re-seller.
(C) Additionally, for each catalog item that exceeds [*]
(extended value not unit price), provide evidence of
substantial sales to the general public. This may include
sales order, contract, shipment, invoice, actual recorded
sales or other records that are verifiable. In addition,
if the basis of the price proposal is sales of essentially
the same commercial item by affiliates, other
manufacturers or vendors, those sales may be included. The
offeror shall explain the basis of each offered price and
its relationship to the established catalog price. When
substantial general public sales have also been made at
prices other than catalog or price list prices, the
offeror shall indicate how the proposed price relates to
the price of such recent sales in quantities similar to
the proposed quantities.
*Insert dollar amount for sampling (see 15.804-1(c)(1)).
(iii) Market price information. Include the source and date or period
of the market quotation or other basis for market price, the
base amount, and applicable discounts. The nature of the market
should be described. The supply or service being purchased
should be the same as or similar to the market price supply or
service. Data supporting substantial sales to the general
public is also required.
(iv) Identification of the law or regulation establishing the price
offered. If the price is controlled under law by periodic
rulings, reviews, or similar actions of a governmental body,
attach a copy of the controlling document, unless it was
previously submitted to the contracting office.
(v) Information on modifications of contracts or subcontracts for
commercial items.
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(A) If(l) The original contract or subcontract was granted an
exception from cost or pricing data requirements because
the price agreed upon was based on adequate price
competition, catalog or market prices of commercial items,
or prices set by law or regulation, and (2) the
modification (to the contract or subcontract) is not
exempted based on one of these exceptions, then the
Contractor may provide information to establish that the
modification would not change the contract or subcontract
from a contract or subcontract for the acquisition of a
commercial item to a contract or subcontract for the
acquisition of an item other than a commercial item.
(B) For a commercial item exception, the Contractor may
provide information on prices at which the same item or
similar items have been sold in the commercial market.
(2) The Contractor grants the Contracting Officer or an authorized
representative the right to examine, at any time before award, books,
records, documents, or other directly pertinent records to verify any
request for an exception under this clause, and the reasonableness of
price. Access does not extend to cost or profit information or other
data relevant solely to the Contractor's determination of the prices
to be offered in the catalog or marketplace.
(3) By submitting information to qualify for an exception, an offeror is
not representing that this is the only exception that may apply.
(b) Requirements for cost or pricing data. If the Contractor is not granted an
exception from the requirement to submit cost or pricing data, the
following applies:
(1) The Contractor shall submit cost or pricing data on Standard Form (SF)
1411, Contract Pricing Proposal Cover Sheet (Cost or Pricing Data
Required), with supporting attachments prepared in accordance with
Table 15-2 of FAR 15.804-6(b)(2).
(2) As soon as practicable after agreement on price, but before award
(except for unpriced actions), the Contractor shall submit a
Certificate of Current Cost or Pricing Data, as prescribed by FAR
15.804-4.
52.222-2 PAYMENT FOR OVERTIME PREMIUMS (JUL 1990)
(a) The use of overtime is authorized under this contract if the overtime
premium cost does not exceed zero or the overtime premium is paid for work-
(1) Necessary to cope with emergencies such as those resulting from
accidents, natural disasters, breakdowns of production equipment, or
occasional production bottlenecks of a sporadic nature;
DTFH61-96-C-00103
Page 20 of 24
(2) By indirect-labor employees such as those performing duties in
connection with administration, protection, transportation,
maintenance, standby plant protection, operation of utilities, or
accounting;
(3) To perform tests, industrial processes, laboratory procedures, loading
or unloading of transportation conveyances, and operations in flight
or afloat that are continuous in nature and cannot reasonably be
interrupted or completed otherwise; or
(4) That will result in lower overall costs to the Government.
(b) Any request for estimated overtime premiums that exceeds the amount
specified above shall include all estimated overtime for contract
completion and shall -
(1) Identify the work unit; e.g., department or section in which the
requested overtime will be used, together with present workload,
staffing, and other data of the affected unit sufficient to permit the
Contracting Officer to evaluate the necessity for the overtime;
(2) Demonstrate the effect that denial of the request will have on the
contract delivery or performance schedule;
(3) Identify the extent to which approval of overtime would affect the
performance or payments in connection with other Government contracts,
together with identification of each affected contract; and
(4) Provide reasons why the required work cannot be performed by using
multishift operations or by employing additional personnel.
52.252-2 CLAUSES INCORPORATED BY REFERENCE (JUN 1988)
This contract incorporates one or more clauses by reference, with the same force
and effect as if they were given in full text. Upon request, the Contracting
Officer will make their full text available.
I. FEDERAL ACQUISiTION REGULATION (48 CFR CHAPTER 1) CLAUSES
1. 52.202-1 Definitions (OCT 1995)
2. 52.203-3 Gratuities(APR 1984)
3. 52.203-5 Covenant Against Contingent Fees (APR 1984)
4. 52.203-6 Restrictions on Subcontractor Sales to the government (OCT 1995)
5. 52.203-7 Anti-Kickback Procedures (OCT 1988)
6. 52.203-10 Price or Fee Adjustment for Illegal or Improper Activity (SEP
1999)
DTFH61-96-C-00103
Page 21 of 24
7. 52.203-12 Limitation on Payments for Illegal or Improper Activity (SEP
1990)
8. 52.204-4 Printing/Copying Double-Sided on Recycled Paper (MAY 1995)
9. 52.209-6 Protecting the Government's Interest When Subcontracting
With Contractors Debarred, Suspended, or Proposed for
Debarment (JUL 1995)
10. 52.215-2 Audit and Records--Negotiation (OCT 1995)
11. 52.215-22 Price Reduction for Defective Cost or Pricing Data (OCT
1995)
12. 52.215-24 Subcontractor Cost or Pricing Data (OCT 1995)
13. 52.215-25 Subcontractor Cost or Pricing Data - Modifications (OCT
1995)
14. 52.215-27 Termination of Defined Benefit Pension Plans (SEP 1989)
15. 52.215-33 Order of Precedence (JAN 1986)
16. 52.215-39 Reversion or Adjustment of Plans for Post-Retirement
Benefits Other than Pensions (PRB) (FEB 1995)
17. 52.215-40 Notification of Ownership Changes (FEB 1995)
18. 52.216-7 Allowable Cost and Payment (JUL 1991)
19. 52.216-8 Fixed Fee (APR 1984)
20. 52.216-18 Ordering (APR 1984)
21. 52.216-22 Indefinite Quantity (OCT 1995)
22. 52.219-8 Utilization of Small, Small Disadvantaged and Women-Owned
Small business Concerns (OCT 1995)
23. 52.222-3 Convict Labor (APR 1984)
24. 52.222-26 Equal Opportunity (APR 1984)
25. 52.222-35 Affirmative Action for Special Disabled and Vietnam Era
Veterans (APR 1984)
26. 52.222-36 Affirmative Action for Handicapped Workers (APR 1984)
27. 52.222-37 Employment Reports on Special Disabled Veterans and Veterans
of the Vietnam Era (JAN 1988)
DTFH61-96-C-00103
Page 22 of 24
28. 52.223-2 Clean Air and Water (APR 1984)
29. 52.223-6 Drug-Free Workplace (JUL 1990)
30. 52.225-3 Buy American Act - Supplies (JAN 1994)
31. 52.225-11 Restrictions on Certain Foreign Purchases (MAY 1992)
32. 52.226-1 Utilization of Indian Organizations and Indian-Owned Economic
Enterprises (AUG 1991)
33. 52.227-1 Authorization and Consent - Alternate I (APR 1984)
34. 52.227-2 Notice and Assistance Regarding Patent and Copyright
Infringement (APR 1984)
35. 52.227-14 Rights in Data - General (JUN 1987)
36. 52.227-16 Additional Data Requirements (JUN 1987)
37. 52.228-7 Insurance - Liability to Third Persons (MAR 1996)
38. 52.230-2 Cost Accounting Standards (AUG 1992)
39. 52.230-3 Disclosure and Consistency of Cost Accounting Practices (NOV
1993)
40. 52.230-5 Administration of Cost Accounting Standards (FEB 1995)
41. 52.232-9 Limitation on Withholding of Payments (APR 1984)
42. 52.232-17 Interest (JAN 1991)
43. 52.232-22 Limitation of Funds (APR 1984)
44. 52.232-23 Assignment of Claims (JAN 1986)
45. 52.232-25 Prompt Payment (MAR 1994)
46. 52.232-28 Electronic Funds Transfer Payment Methods (APR 1989)
47. 52.233-1 Disputes (MAR 1994)
48. 52.233-3 Protest After Award (OCT 1995)--Alternate I (JUN 1985)
49. 52.237-3 Continuity of Services (JAN 1991)
50. 52.242-1 Notice of Intent to Disallow Costs (APR 1984)
DTFH61-96-C-00103
Page 23 of 24
51. 52.242-3 Penalties for Unallowable Costs (OCT 1995)
52. 52.242-4 Certification of Indirect Costs (OCT 1995)
53. 52.242-13 Bankruptcy (JUL 1995)
54. 52.243-2 Changes - Cost-Reimbursement (AUG 1987)--Alternate II
(APR 1984)
55. 52.244-2 Subcontractor (Cost-Reimbursement and Letter Contracts)
(FEB 1995)
56. 52.244-5 Competition in Subcontracting (JAN 1996)
57. 52.249-6 Termination (Cost-Reimbursement)(MAY 1986)
58. 52.249-14 Excusable Delays (APR 1984)
59. 52.253-1 Computer Generated Forms (JAN 1991)
II. DEPARTMENT OF TRANSPORTATION ACQUISITION REGULATIONS (48 CHAPTER
12) CLAUSES
1. 1252.215-70 Key Personnel and/or Facilities (OCT 1994)
2. 1252.242-71 Contractor Testimony (OCT 1994)
3. 1252.242-72 Dissemination of Contract Information (OCT 1994)
52.252-4 ALTERATIONS IN CONTRACT (APR 1984)
Portions of this contract are altered as follows:
None
DTFH61-96-C-00103
Page 24 of 24
PART III
SECTION J - LIST OF ATTACHMENTS
-------------------------------
1. Sample Formats for Progress Reports
a. Bi-Monthly Progress Report - 1 page
b. Progress by Task - 1 page
c. Fiscal Summary by Task - 1 page
2. Billing Instructions - Cost Reimbursement Contracts - 8 pages
3. FHWA ADP Information and Requirements and Documentation Guidelines for
Microcomputer Applications Information Systems - 9 pages
4. Subcontracting Plan - 12 pages
5. Provisional Staffing Rates - 1 page
6. Indirect Provisional Billing Rates - 2 page
7. Conflict of Interest - 8 pages
8. Nondisclosure Agreement - 1 page
DTFH61-96-C-00103
Attachment la
Format
for
Bi-Monthly Progress Reports
A.1/ Accomplishments/Significant Findings by Task this Month:
- -------
B. Work Planned for Next Month by Task:
C.2/ Effort Expended by Key Personnel:
- ---
Effort (Percent of Time)
---------------------------------------------
Contract Time Cumulative This Cumulative
Employee Name Allocated Last Month Month This Month
------------- ------------- ---------- ----- ----------
Principal Invest.:
Other Key People:
D.2/ ADP Usage:
-
Usage
---------------------------------------------------------------------
Cost Cumulative Cost Time Used Cost Cum. Cost
Item Allocated Last Month This Month This Month This Month
---- --------- --------------- ---------- ---------- ----------
Labor:
Equipment:
E.3/ Research Costs:
-
F. Identification of Problems/Recommended Solutions:
1/ Evidence of Work Accomplished Must be Attached for Fixed Cost Contracts
-
2/ Not Required for Fixed Cost Contracts
-
3/ Only Narrative of Fiscal Data Required for Fixed Cost Contracts
Contract Title: EXAMPLE
Progress by Task
Contract Number: Reporting Date _____________________
------------------------------------------------------------------------------------------------------------------------------------
Task 1980 1981 1982
--------------------------------------------------------------------------------------------------------
SEPT OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEPT OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG
------------------------------------------------------------------------------------------------------------------------------------
A. State of Art Survey
Planned % 20 50 85 100
==============
Actual % 18 40 62 76 85 95 95 99 ----------> 100
B. Prototype Design
Planned % 25 50 75 100
===============
Actual % 25 50 70 85 95 100
C. Prototype Construction
Planned % 10 20 30 40 55 70 80 90 100
===================================
Actual % 10 15 20 27 34 40 60 70 80
D. Lab and Field Testing
Planned % 10 20 25 35 40 50 65 85 100
====================================
Actual % 10 15 25 30
E. Validation
Planned % 10 40 80 95 100
==================
Actual %
f. Concept Demonstration
Planned % 100
===
Actual %
-----------------------------------------------------------------------------------------------------------------------------------
TOTAL
Planned % 3 8 17 23 26 34 38 42 46 52 60 66 72 78 80 82 85 89 92 93 95 98 99 100
---------------------------------------------------------------------------------------------------------
Actual % 3 6 14 19 24 31 3? ?8 41 44 48 63 65 68
------------------------------------------------------------------------------------------------------------------------------------
DTFH61-96-C-00103
Attachment 1c
Contract Title: Reporting Date:
Contract Number:
FISCAL SUMMARY BY TASK
Cumulative
Percent Work
-------------------------------------------------------
Cumulative This Cumulative Completed
Task Title Budgeted Last Month Month To Date To Date
---- ----- -------- ---------- ----- ---------- ------------
FEBRUARY 1991
DEPARTMENT OF TRANSPORTATION
FEDERAL HIGHWAY ADMINISTRATION
OFFICE OF CONTRACTS AND PROCUREMENT
Billing Instructions
Cost Reimbursement Contracts
1. Introduction:
------------
Reimbursement procedures related to negotiated cost type contracts involve the
preparation and submission by Contractors of properly prepared vouchers to the
Government. These instructions are provided for the use of Contractors in the
preparation and submission of vouchers requesting reimbursement for work
performed under the contract. The submission of vouchers as suggested herein
will keep correspondence and other causes for delay to a minimum and will thus
assure prompt payment to the Contractor.
2. Forms to be Used:
----------------
In requesting reimbursement, Contractors are urged to use the regular Government
voucher forms, Public Voucher for Purchases and Services Other than Personal
SF-1034, and Continuation Sheet, SF-4035, or the Contractor's own forms. If
--
Contractor's forms are used, billing shall be arranged as shown in the attached
-------------------------------------------------------------------------------
Exhibits A and B, Public Voucher Forms.
-----------------
3. Preparation:
-----------
Each billing shall be prepared in an original and five carbon copies, arranged
in two parts as follows and submitted at intervals as specified by the terms of
the contract:
Part I - Summary of all Costs: (See Exhibit A attached)
-------------------------------------------------------
This portion consists of a listing of cost elements, by general categories,
i.e., direct labor, overhead, etc., showing the amounts, incurred during the
period covered by the billing. The reimbursement costs incurred, and the dates
of the period for which billing is made, must fall within the period as set
forth in the contract.
The Contractor shall include the following signed certification for support
service contracts:
"I certify that the hours and/or materials identified are allocable to the
job being billed and that the costs are justified as attributable solely to
the performance of this Government contract."
The Contractor shall include the following signed certification for all other
cost reimbursement contracts other than support services:
"I certify that all payments requested have been incurred, are allocable to
this contract and have not been billed previously."
Part II - Details of Direct and Indirect Costs:
----------------------------------------------
(See Exhibit attached)
----------------------
This part consists of a detailed statement of direct and indirect costs and
supports each category of costs shown in Part I. The Contractor shall include a
breakdown for the current billing period and cumulative totals since contract
execution. Exhibits A and B illustrate a typical voucher for submission after
the first month of contractor performance. Exhibits C and D are examples of a
voucher for submission after 6 months of contractor performance. This detailed
information to be continued in Part II is to assist the Contracting Officer and
program office personnel in verifying vouchers vis-a-vis contract performance.
The categories of costs will be itemized and described as follows:
a. Direct Labor
------------
Direct labor costs consist of salaries and wages paid for scientific,
technical and other work performed directly pursuant to the terms of the
contract labor costs and shall be billed as follow:
List employees whose salaries or wages, or portions thereof, were charged
to the contract; show the name, title, rate, days (or hours) worked and
amount for each individual. Indicate if the labor rates include fringe
benefits. If it is the Contractor's established practice to treat fringe
benefits as a direct cost at a percentage of total labor cost, show the
rate and amount as a separate item. If it is the Contractor's established
practice to treat fringe benefits as an indirect cost, such costs shall be
billed separately as an indirect cost item.
The cost of direct labor charged directly to the contract shall be
supported by time records maintained in the Contractor's office.
(NOTE: Fringe benefits, bonuses, etc., are usually treated as indirect
-----
costs for inclusion in the overhead pool; however, they may be treated as
direct labor costs or as "Other Direct Costs" if this treatment is in
accordance with generally accepted accounting standards).
Premium pay is the difference between the rates normally paid on a straight
time basis, and amounts paid for overtime or shift work. Such pay is
not included in the direct labor and shall not be included in the billing
for "direct labor" unless the Contractor has permission to utilize premium
rates.
Unless provided for in the contract, Premium pay must be authorized by the
Contracting Officer in advance. Xxxxxxxx for unauthorized premium pay cause
delays in payment due to suspensions and exchange of correspondence.
Citations to authorizations for premium pay will avoid delays in payment.
Authorization premium may be shown in Part I as a single item; in Part II
it must be separately itemized for each position or job category showing
the amount and a citation of the Contracting Officer's letter of
authorization.
If there is an annual escalation clause for direct labor in the contract,
these rates shall not be exceeded in the xxxxxxxx.
b. Materials and Supplies:
----------------------
Only those items which the Contractor normally treats as "direct costs"
shall be claimed under this heading. Only major classifications of material
(e.g. film, rentals, office supplies, which exceed $25.00 in any class)
should be billed separately under appropriate classification. Items costing
less than $25.00 must be listed by category of materials or supplies. Show
the description and dollar amount of individual classifications. All such
charges must be supported by the Contractor's records.
Other Direct Costs:
------------------
NOTE: Other direct costs represent expenses related directly to the
---- --------
contract, provided such expenses are consistently treated as direct costs
rather than indirect costs.
c. Travel:
------
When authorized in the contract as a direct cost, travel costs directly
related to specific contract performance may be billed as a direct cost.
Travel cost detail in Part II shall include:
1. Name of traveler and official title.
2. Purpose of trip.
3. Dates of departure and return to starting point (station or airport).
4. Transportation costs, identified as to rail, air, private automobile
(including mileage and rate) and taxi.
5. If claim for subsistence is on per diem basis show the number of days,
rate and amount, as authorized in contract. If claim is based on actual
costs of subsistence show on a daily basis the amounts claimed for
lodging and meals separately.
For purposes of computing per diem charges in lieu of actual subsistence
charges, and unless otherwise provided in the contract, a day is divided
into four quarters which begin at 12:00 midnight, 6:00 a.m., 12 noon and
6:00 p.m. for example, at an authorized per diem rate $22.00 per day, a
traveler who departed at 8:00 a.m., on January 9 and returned at 5:30 p.m.,
on January 10 would be entitled to $33.00.
If travel is made at other than economy fares, a statement shall be
included indicating the reason for the deviation. Also, a copy of the air
or rail ticket shall be included.
d. Consultant Fees:
---------------
Part II of the voucher shall include the consultant's name, rate, number of
days or parts of days and the total amount of charges.
e. Equipment:
---------
Nonexpendable equipment must be identified under Part II of voucher showing
name of article, make, model, number of units, unit cost, and total cost.
f. Indirect Costs:
--------------
Pending the establishment of final negotiated indirect rates for the
Contractor's fiscal year or period of contract, whichever is applicable,
indirect costs i.e., overhead fringe benefits and general and
-------------------------------------------------------------
administrative expense must be billed at rates set forth in the contract.
------------------------------------------------------------------------
Rates can be changed during performance of the contract only by contract
------------------------------------------------------------------------
modification. When the rates are changed the Contractor shall show revised
------------
rates on succeeding vouchers.
g. Fixed-Fee:
---------
Fixed-fee, is to be billed in accordance with the terms of the contract.
h. Cost of Money:
-------------
If applicable, cost of money shall be billed at rates set forth in the
contract.
i. Withholding:
------------
Indicate the amount of cost/fee to be deducted from the cost subtotal,
along with the percentage of withholding, as set forth in the contract.
PAGE 5
SAMPLE (PART 1) EXHIBIT A
------------------------------------------------------------------------------------------------------------------------------------
Standard Form 1034 PUBLIC VOUCHER FOR PURCHASES AND VOUCHER NO.
Received January 1998 SERVICES OTHER THAN PERSONAL
Department of the Treasury
????????? 2000 1
------------------------------------------------------------------------------------------------------------------------------------
U.S. DEPARTMENT, BUREAU, OR ESTABLISHMENT AND LOCATION DATE VOUCHER PREPARED SCHEDULE NO.
U.S. Department of Transportation March 15, 1991
Federal Highway Administration ------------------------------------------------------------------------
Office of Acquisition Management CONTRACT NUMBER AND DATE PAID BY
Xxxxxxxxxx, X.X. 00000 DTFH61-91-C-
--------------------------------------------------
REQUISITION NUMBER AND DATE
--------------------------------------------------------------------------------------------------------------
. .
PAYEE'S H. I. Way Engineers, Inc.
NAME 000 Xxxx Xxxxxx, XX. ----------------------
AND Xxxxxxxxxx, X.X. 00000 DATE INVOICE RECEIVED
ADDRESS
----------------------
DISCOUNT TERMS
----------------------
. . PAYEE'S ACCOUNT NUMBER
------------------------------------------------------------------------------------------------------------------------------------
SHIPPED FROM TO WEIGHT GOVERNMENT S/L NUMBER
------------------------------------------------------------------------------------------------------------------------------------
NUMBER DATE OF ARTICLES OR SERVICES QUAN- UNIT PRICE AMOUNT
AND DATE DELIVERY (Enter description, item number of contracts or Federal supply ------------------------------------
OF ORDER OR SERVICE schedules, and other information deemed necessary) TITY COST PER /(1)/
------------------------------------------------------------------------------------------------------------------------------------
Feb. 1, Direct Labor 3,487.00
1991 Materials and Supplies 200.00
thru Travel 750.00
Feb. 28, Consultant Fees 500.00
1991 Equipment 450.00
Indirect Costs 5,392.00
(Less 5% Withholding) (539.00)
--------
"I certify that all payments requested have been incurred, are
allocable to this contract and have not been billed previously."
------------------------
Xxxx Xxx, Vice President
------------------------------------------------------------------------------------------------------------------------------------
(Use continuation sheet(s) if necessary) (Payee must NOT use the space below) Total 10,240.00
------------------------------------------------------------------------------------------------------------------------------------
PAYMENT: APPROVED FOR EXCHANGE RATE DIFFERENCES--------------------------
[_] PROVISIONAL =$ =$1.00
----------------------------------------------------------------------------------------------------------------
[_] COMPLETE BY:
----------------------------------------------
[_] PARTIAL
----------------------------------------------
[_] FINAL Amount verified, correct for
----------------------------------------------------------------------------------------------------------------
[_] PROGRESS TITLE (Signature or initials)
[_] ADVANCE
------------------------------------------------------------------------------------------------------------------------------------
Pursuant to authority vested in me, I certify that this voucher is correct and proper for payment.
----------------- ----------------------------------------------------------- ------------------------------------------------
(Date) (Authorized Certifying Officer)/2/ (Title)
------------------------------------------------------------------------------------------------------------------------------------
ACCOUNTING CLASSIFICATION
------------------------------------------------------------------------------------------------------------------------------------
------------------------------------------------------------------------------------------------------------------------------------
PAID BY CHECK NUMBER ON ACCOUNT OF U.S. TREASURY CHECK NUMBER ON (Name of bank)
---------
------------------------------------------------------------------------------------------------------------------------------------
CASH DATE PAYEE/3/
------------------------------------------------------------------------------------------------------------------------------------
/1/ When stated in foreign currency, insert name of currency. PER
/2/ If the ability to certify and authority to approve are combined in one person, one
signature only is necessary: otherwise the approving officer will sign in the space
provided, over his official title.
/3/ When a voucher is receipted in the name of a company or corporation, the name of the -------------------------------------
person writing the company or corporate name, as well as the capacity in which he TITLE
signs, must appear. For example: "Xxxx Xxx Company, per Xxxx Xxxxx, Secretary", or
"Treasurer", as the case may be.
------------------------------------------------------------------------------------------------------------------------------------
previous edition usable *U.S. GPO. 0000-000-000/60006 NSN 75-40-00-634-4204
--------------------------------------------------------------------------------
PRIVACY ACT STATEMENT
The information requested on this form is required under the provisions of 31
U.S.C. 82b and 82c, for the purpose of disbursing Federal money. The
information requested is
Page 6
-----------------------------------------------------------------------------------------------------------------------------
Voucher No.
1
-------------------------------------------
Standard Form 1035 PUBLIC VOUCHER FOR PURCHASES AND SCHEDULE NO.
September 1973 SERVICES OTHER THAN PERSONAL
4 Treasury FRM 3000 -------------------------------------------
1035-110 STREET NO.
CONTINUATION SHEET
-----------------------------------------------------------------------------------------------------------------------------
U.S. DEPARTMENT, BUREAU, OR ESTABLISHMENT
-----------------------------------------------------------------------------------------------------------------------------
NUMBER DATE OF ARTICLE OR SERVICES UNIT PRICE AMOUNT
AND DATE DELIVERY (Enter description, item number of contract or -----------------------------------
OF ORDER OR SERVICE Federal supply schedule, and other QUANTITY COST PER
information deemed necessary)
-----------------------------------------------------------------------------------------------------------------------------
DIRECT LABOR CURRENT CUMUL.
-------------- ------- -----
X. X. Xxxxx 60 hrs. 25.00 hr. 1,500 1,500
Project Director
X. X. Xxxxx 73 hrs. 19.00 hr. 1,387 1,387
Research Analyst
X. X. Xxxxx 50 hrs. 12.00 hr. 600 600
------ ------
Research Assistant
Total Direct Labor 3,487 3,487
------------------
MATERIAL and SUPPLIES
---------------------
Rental: Automobile 1 200.00 mo. 200 200
------
TRAVEL
------
X. X. Xxxxx; Research Analyst; 730 730
Purpose of Trip: Field Test &
Data Collection; 2/21-22/91;
Wash., D.C. to Atlanta & return.
CONSULTANT FEES
---------------
X. X. Xxxxxxxx, 2/14-15/91 2 da. 250.00 da. 500 500
EQUIPMENT
---------
Steel Tray #04; Serial #1678; 1 450.00 unit 450 450
------ ------
Re: Contracting Officer letter
of 2/4/91.
Total Direct Costs 5,387 5,387
------------------
INDIRECT COSTS
--------------
Overhead
95% of Total Direct Labor 3,313 3,313
Fringe Benefits
21% of Total Direct Labor 732 732
General & Administrative Expense
25% of Total Direct Costs 1,347 1,347
------ ------
Total Indirect Costs 5,392 5,392
-------------------- ------ ------
Subtotal 10,779 10,779
--------
(LESS 5% WITHHOLDING)
(539) (539)
------ ------
Total 10,240 10,240
-----
-----------------------------------------------------------------------------------------------------------------------------
PAGE 7
SAMPLE (PART 1) EXHIBIT C
------------------------------------------------------------------------------------------------------------------------------------
Standard Form 1034 PUBLIC VOUCHER FOR PURCHASES AND VOUCHER NO.
Received January 1998 SERVICES OTHER THAN PERSONAL
Document of the Treasury
????????? 2000 6
------------------------------------------------------------------------------------------------------------------------------------
U.S. DEPARTMENT, BUREAU, OR ESTABLISHMENT AND LOCATION DATE VOUCHER PREPARED SCHEDULE NO.
U.S. Department of Transportation August 15, 1991
------------------------------------------------------------------------
Federal Highway Administration CONTRACT NUMBER AND DATE PAID BY
Office of Contracts & Procurement DTFH61-91-C-
--------------------------------------------------
Xxxxxxxxxx, X.X. 00000 REQUISITION NUMBER AND DATE
--------------------------------------------------------------------------------------------------------------
. .
PAYEE'S H. I. Way Engineers, Inc.
----------------------
NAME 000 Xxxx Xxxxxx, X.X. DATE INVOICE RECEIVED
AND Washington, D.C. 20030
----------------------
ADDRESS DISCOUNT TERMS
----------------------
. . PAYEE'S ACCOUNT NUMBER
------------------------------------------------------------------------------------------------------------------------------------
SHIPPED FROM TO WEIGHT GOVERNMENT S/L NUMBER
------------------------------------------------------------------------------------------------------------------------------------
NUMBER DATE OF ARTICLES OR SERVICES QUAN- UNIT PRICE AMOUNT
AND DATE DELIVERY (Enter description, item number of contracts or Federal supply ------------------------------------
OF ORDER OR SERVICE schedules, and other information deemed necessary) TITY COST PER /(1)/
------------------------------------------------------------------------------------------------------------------------------------
July 1, Direct Labor 2,963.00
1991 Materials and Supplies 200.00
thru Travel 950.00
July 31, Consultant Fees 250.00
1991 Equipment 500.00
Indirect Costs 4,622.00
(Less 5% Withholding) (474.00)
--------
"I certify that all payments requested have been
incurred, are allocable to this contract and have
-----------------------
not been billed previously)." Xxxx Xxx Vice President
------------------------------------------------------------------------------------------------------------------------------------
(Use continuation sheet(s) if necessary) (Payee must NOT use the space below) TOTAL 9,011.00
------------------------------------------------------------------------------------------------------------------------------------
PAYMENT: APPROVED FOR EXCHANGE RATE DIFFERENCES__________________________
[_] PROVISIONAL =$ =$1.00
----------------------------------------------------------------------------------------------------------------
[_] COMPLETE BY:
----------------------------------------------
[_] PARTIAL
----------------------------------------------
[_] FINAL Amount verified: correct for
----------------------------------------------------------------------------------------------------------------
[_] PROGRESS TITLE (Signature or initials)
[_] ADVANCE
------------------------------------------------------------------------------------------------------------------------------------
Pursuant to authority vested in me, I certify that this voucher is correct and proper for payment.
----------------- ----------------------------------------------------------- ------------------------------------------------
(Date) (Authorized Certifying Officer):/2/ (Title)
------------------------------------------------------------------------------------------------------------------------------------
ACCOUNTING CLASSIFICATION
------------------------------------------------------------------------------------------------------------------------------------
------------------------------------------------------------------------------------------------------------------------------------
PAID BY CHECK NUMBER ON ACCOUNT OF U.S. TREASURY CHECK NUMBER ON (Name of bank)
---------
------------------------------------------------------------------------------------------------------------------------------------
CASH DATE PAYEE:/3/
------------------------------------------------------------------------------------------------------------------------------------
/1/ When stated in foreign currency, insert name of currency. PER
/2/ If the ability to certify and authority to approve are combined in one person, one
signature only is necessary: Otherwise the approving officer will sign in the space
provided, over his official title. -------------------------------------
/3/ When a voucher is receipted in the name of a company or corporation, the name of the TITLE
person writing the company or corporate name, as well as the capacity in which he
signs, must appear. For example: "Xxxx Xxx Company, per Xxxx Xxxxx, Secretary", or
"Treasurer", as the case may be.
------------------------------------------------------------------------------------------------------------------------------------
--------------------------------------------------------------------------------
PRIVACY ACT STATEMENT
Page 8
--------------------------------------------------------------------------------------------------------------------------------
VOUCHER NO.
Standard Form 1035 -----------------
September 1973 PUBLIC VOUCHER FOR PURCHASES AND SCHEDULE NO.
4 Treasury FRM 3000 SERVICES OTHER THAN PERSONAL -----------------
1035-110 STREET NO.
CONTINUATION SHEET
--------------------------------------------------------------------------------------------------------------------------------
U.S. DEPARTMENT, BUREAU, OR ESTABLISHMENT
--------------------------------------------------------------------------------------------------------------------------------
NUMBER DATE OF ARTICLES OR SERVICES UNIT PRICE AMOUNT
AND DATE DELIVERY (Enter description, item number of contract or Federal supply QUAN- ----------------------------
OF ORDER OR SERVICE schedule, and other information deemed necessary) TITY COST PER
--------------------------------------------------------------------------------------------------------------------------------
DIRECT LABOR
------------
X. X. XXXXX 45 hrs 25.00 hr. 1,125 7,650
Project Director
X. X. Xxxxx 62 hrs 19.00 hr. 1,178 7,465
X. X. Xxxxx 55 hrs 12.00 hr. 660 3,785
---
Research Assistant
Total Direct Labor 2,963 18,900
------------------
MATERIALS & SUPPLIES
--------------------
Rental Automobile 1 200.00 mo. 200 1,200
TRAVEL
------
X. X. Xxxxx; Research Analyst; Purpose of Trip: Witness 950 1,700
crash tests; 7/23-24/91; Wash., D.C. to College Station,
TX & return
CONSULTANT FEES
---------------
X. X. Xxxxxxxx, 7/17/91 1da. 250.00 da 250 2,000
EQUIPMENT
---------
Xxxxxxxxxxx Xxx #000; Serial #424 1 500.00 unit 500 950
--- ---
Re: Contracting Officer letter of 7/3/91
Total Direct Costs 4,863 24,750
------------------
INDIRECT COSTS
--------------
Overhead 2,815 17,955
95% of Total Direct Labor
Fringe Benefits 591 3,969
21% of Total Direct Labor
General & Administrative Expense 1,216 6,188
----- ------
25% of Total Direct Labor
Total Indirect Costs 4,622 28,112
-------------------- -------------
Subtotal 9,485 52,862
--------
-------------------------------------------------------------------------------------------------------------------------------
(LESS 5% WITHHOLDING) (474) (2,643)
----- ------
TOTAL 9,011 50,219
DTFH61-96-C-00103
Attachment 3
Page 1 of 9
FHWA ADP INFORMATION AND REQUIREMENTS
-------------------------------------
A. Contracts for Mainframe/Minicomputer Systems or Software
--------------------------------------------------------
- Any computer programs developed or modified for FHWA as a result of this
project must be deliverable items to FHWA and written in either ANSI
FORTRAN or Federal Standard COBOL. Exceptions to the use of these standard
languages are permissible where other languages offer clear advantages.
Such exceptions should be approved by the Contracting Officer's Technical
Representative and the Chief of Data Systems Division.
- Any computer programs that are deliverable items to FHWA must be
independent of any proprietary software packages.
- All computer systems/programs must be documented according to Federal
Information Processing Standards Publication (FIPS PUB) #38, "Guidelines
for Documentation of Computer Programs and Automated Data Systems," FIPS
PUB #64, "Guidelines for Documentation of Computer Programs and Automated
Data Systems for the Initiation Phase," and FHWA Documentation Guidelines
as specified in Chapter VII of the FHWA IRM Manual (copy attached).
- All data and programs must be compatible with DOT's computer systems,
XXXXXX 580, or compatible with a computer system at a facility agreed upon
by the FHWA and the contractor.
- To facilitate complete evaluation on the part of FHWA, a complete
documentation package, i.e., source programs, job control language set-ups,
test data, systems and programming documentation as well as operations and
users manuals, must be submitted to the Contracting Officer's Technical
Representative (COTR) for final review and acceptance. The programs
developed must be tested and debugged by the contractor for successful
operation before submission.
- The programs must be acceptance tested on the DOT's computer system or on a
computer system at an agreed upon facility prior to acceptance by the COTR.
That is, the contractor must demonstrate that these programs can be
successfully compiled and executed, using test data. The results of this
test will be validated and reviewed for acceptance by the COTR.
B. Contracts for Microcomputer Systems
-----------------------------------
- Any computer programs developed or modified for FHWA as a result of this
project must be deliverable items to FHWA.
Page 2 of 9
- If it is necessary to utilize a proprietary software package in this
project, this package must be readily available off-the-shelf and must run
on MS/DOS machines without any hardware or software modifications.
- All computer systems/programs must be documented according to applicable
FIPS PUBS and the Documentation Guidelines contained in Chapter VII of the
FHWA IRM Manual.
- Any programs developed must be acceptance tested on an FHWA microcomputer.
The results of this test will be validated and reviewed for acceptance by
the COTR.
C. All ADP Systems or Software Contracts
-------------------------------------
- All data collected for FHWA as a result of this project must be deliverable
items to FHWA.
- Punched cards must conform to the standards as specified in FIPS PUBS # 1,
13, 14, and 15, "Code for Information Interchange," "Rectangular Holes in
Twelve Row Punched Cards," "Xxxxxxxxx Punched Card Code," and "Subsets of
the Standard Code for Information Interchange," respectively.
- Magnetic tapes must conform to the standards as specified in FIPS PUBS
# 3 and 25, "Recorded Magnetic Tape for Information Interchange."
- Analog data reported on magnetic tape shall either be capable of being
converted on FHWA's A/D conversion system or shall be converted to 9-track
digital magnetic tape or punched cards in accordance with the previously
mentioned FIPS PUBS.
- NOTE: The Federal Technical Information Service Publications, FIPS PUBS,
----
are incorporated by reference and may be obtained upon request from the
address listed below:
National Technical Information Service
0000 Xxxx Xxxxx Xxxx
Xxxxxxxxxxx, Xxxxxxxx 00000
Telephone Number: (000) 000-0000
Page 3 of 9
CHAPTER VII FHWA IRM MANUAL
DOCUMENTATION
FOR
MICROCOMPUTER APPLICATIONS
AND INFORMATION SYSTEM
Page 4 of 9
DOCUMENTATION GUIDELINES
FOR MICROCOMPUTER APPLICATIONS
AND INFORMATION SYSTEM
Two types of documentation are required to document microcomputer applications
and information systems: a Users Guide and a System Maintenance Manual. The
basic purpose of a Users Guide is to provide enough information to permit use of
a system by someone unfamiliar with it. The purpose of a System Maintenance
Manual is to provide sufficient information to allow a programmer to correct any
problems that arise and to permit the program to be maintained and updated as
necessary. The following guidelines for preparing the Users Guide and System
Maintenance Manual are geared to large, complex, microcomputer systems that have
many users. For simpler systems with one or only a few users, it is sufficient
to provide enough documentation to meet the basic purpose of a user guide or
system maintenance manual.
There is an additional quick and easy way augment the documentation provided in
the Users Guide and the System Maintenance Manual: by using comments in the
source or program code. This addition to other documentation can be especially
helpful when added to the more limited documentation provided for simpler
applications.
Page 5 of 9
A. USERS GUIDE
The information in the Users Guide is presented in four sections:
Section 1 Introduces the Users Guide and provides system background.
---------
Section 2 Provides a general description of the application.
---------
Section 3 Contains step-by-step operating procedures.
---------
Section 4 Describes each output report and provides a sample of each.
---------
Each of these four sections is described in more detail below.
NOTE: Data that are too numerous or too detailed to be presented in figures or
-----
in narrative texts should be incorporated into appendices and referenced in the
relevant paragraphs of the text.
1. INTRODUCTION. The introductory section of the Users Guide should include
-------------
the following:
a. Purpose of the Users Guide. Use the following paragraph, modified as
---------------------------
necessary, to describe the purpose and format of the Users Guide:
The purpose of the Users Guide for (Project Name, Name of
Application, responsible organization, and location) is (1) to
describe the system so that potential users can determine its
applicability, and, (2) to provide users with all the information
necessary to operate and use the system efficiently and
effectively.
b. Background Information. This paragraph summarizes the relevant aspects
-----------------------
of the history and development of the system or application,
describing briefly:
(1) The basis for the system (e.g., policy, directive of management,
-----
IRM improvement project)
(2) The general nature and intended users of the system or
-------------------------------------
application (e.g., program management, technical application,
administrative application, or utility/other), and when it would
be appropriate to use the application.
(3) System owner (indicate the organization responsible for the
system).
(4) Standards used in system development, such as hardware, software,
--------------
telecommunications, etc.
(5) Previously published documentation on this or a related
----------------------------------
application.
Page 6 of 9
c. Terms and Abbreviations. This Users Guide should be written in non-
-----------------------
technical language for use by non-ADP personnel. An appendix to the
Users Guide should define the technical terms, abbreviations, and
acronyms used. However, data element names and data codes should not
be included in the list of terms and abbreviations. Instead, include
them in Section 2.f. (see below).
d. Security. Discuss fully all security considerations, including
--------
provisions for applying the Privacy Act. Describe any measures
provided by the system to protect the database, such as User IDs, and
the security responsibilities imposed on the users. Also discuss any
measures for limiting entry to the system and access to the database.
2. DESCRIPTION OF THE APPLICATION. The second section of the Users Guide
------------------------------
should provide the following:
a. Description. Furnish a brief description of the objectives,
-----------
capabilities, and any special features or benefits of the system or
application.
b. Functions. Provide a narrative description of the functions performed
---------
by the system. Include a chart showing the data flow through the
system and the relationships of the operating functions to the
organizations that are the sources of the data input and recipients of
information outputs.
c. System Configuration. List or describe the hardware, software, and
--------------------
communications environment required by the system, including any
relevant options.
d. System Organization. Provide a general overview of the logical parts
-------------------
into which the system is divided, and the role of each part in the
total system process. System may be divided into processing modules or
subsystems, or, in the case of systems developed using a commercial
data base management software such as dBASE III+, they may be
organized according to pre-packaged programs or standard data base
files. In these cases also describe the substructure.
e. Performance. Briefly describe the overall performance capabilities and
-----------
limitations of the system and the quality assurance factors
incorporated to protect the integrity of the system software and data.
Where appropriate include:
(1) Quantitative information on inputs, outputs, response time,
processing times, data limitations and error rates.
(2) Qualitative information about flexibility and reliability.
Page 7 of 9
f. Data Base. Describe the data files in the database that are
---------
referenced, supported, or kept current by the software. Describe each
data element in a data element dictionary and relate the data element
to the file(s) in which it is used. This information may be presented
in a figure(s) or in an appendix, or, for simple systems, within the
narrative text.
g. General Description of System Inputs and Outputs.
------------------------------------------------
(1) Inputs. Briefly describe the media and procedures used for
------
entering data into the system. Describe any user source
documents. Provide samples of source documents and the function
(menu or prompt) screens used for data entry in appendices and
reference them in the text.
(2) Outputs. Briefly describe the type of outputs produced by the
-------
system. Reference the reports provided in conjunction with
Section 4, Output Reports, below. Also reference any display
screen outputs that are included in an appendix.
3. SYSTEM OPERATION
----------------
Provide step-by-step instructions to permit the user to operate the system and
generate outputs. The structure of this section may vary, but it should start
with a paragraph on start up procedures and conclude with a paragraph on exiting
-------- -------
the system. In between, step-by-step instructions should be provided for each
----------
different procedure.
If the operating procedures are too complex to be presented in the narrative
text, or if the system contains more than one processing module or subsystem,
then the procedures should be placed in an appendix, with appropriate references
in the text. Also, refer to appendices containing sample input and output
screens, or any other data pertinent to the operation of the system.
These instructions should be as simple as possible. They should be test by
having at least one and preferably more employees who are not familiar with the
--- --------
application sit down with the draft instructions and try to run the program
without additional instruction.
4. OUTPUT REPORTS
--------------
Prepare a narrative description of each output report available to the user.
Include all the information necessary for the user, including the purpose,
distribution, security, and use of each report. Provide samples of each report
in an appendix referenced in this section. If only a few reports are involved,
the samples may be included in this section.
Page 8 of 9
B. SYSTEM MAINTENANCE MANUAL
-------------------------
The information in the System Maintenance Manual is presented in three sections:
Section 1 Introduces the manual and provides background information on
---------
the system.
Section 2 Describes the environment in which the system operates.
---------
Section 3 Describes program and data characteristics in detail and
---------
lists the systems programs.
NOTE: Data that are too extensive or too detailed to be presented in figures or
----
in narrative are incorporated in appendices and referenced in the text.
1. INTRODUCTION. The introductory section of the System Maintenance Manual
------------
should include the following:
a. Purpose of the System Maintenance Manual. Use the following paragraph,
----------------------------------------
modified as appropriate, to describe the purpose of the System
Maintenance Manual:
The System Maintenance Manual for (project name, name of developing
organization), provides programmers with the information necessary to
maintain the system efficiently and effectively.
b. Project Description and References. Briefly describe the system
----------------------------------
including its objectives and uses. Specify the general nature of the
application, i.e., program management, technical application,
administrative application, or utility/other. Indicate the
organization responsible for the system, the projected user(s), and
when it would be appropriate to use the application.
Summarize the relevant aspects of the history and development of the
application. Attach the following documents or list them showing the
author or source, reference number, title, date, point of contact, and
security classification (if any):
(1) Users Guide.
(2) Project request and other pertinent documentation on the
project.
(3) Standards used in system development, such as hardware,
software, telecommunications, etc.
Page 9 of 9
c. Terms and Abbreviations. The System Maintenance Manual may be
-----------------------
written in standard ADP technical language. List and define terms
unique to the system, as well as more general ADP terms that may be
subject to interpretation. Include abbreviations and acronyms in an
appendix and reference it in the text. Do not include data element
names and data codes in this list; instead include them in Section
3.b, data descriptions.
2. SYSTEM DESCRIPTION
------------------
a. System Application. Describe the objectives and organization of the
------------------
system and the functions performed. Provide a flowchart(s) showing the
interrelationships of the major components of the system.
b. System Environment. Describe the system hardware characteristics and
------------------
the software used to support the system.
c. Communications. Describe any communication facilities necessary or
--------------
available to operate or interface with the system.
d. Interfaces. Briefly describe any existing or potential hardware or
----------
software interfaces with other equipment.
e. Security. Discuss the security measures instituted to protect system
--------
software and data.
3. PROGRAM AND DATA DESCRIPTIONS
-----------------------------
a. Program Descriptions. Supply all the details and characteristics of
--------------------
each program and subroutine or equivalent needed by the programmer in
order to maintain the system. Identify (by title, tag, and version
number), list, and described each program. Include all appropriate
information on program functions, inputs and outputs, operations
performed, error conditions, and interfaces with other systems,
programs, and/or subroutines. Provide program listings of each program
and subroutine or the equivalent file listings in an appendix and
reference them in the text.
b. Data Description. Provide a complete description of the system's
----------------
database(s), including the database structure and the components of
each data element/field in the database. Indicate storage requirements
and limitations. Present record descriptions in a data element
dictionary or on record content sheets in an appendix and reference
them in the text.
Rockwell International Corporation Enclosure (5) to
Transportation Systems 96ANA73808
Xxxxxxx, Xxxxxxxxxx 00000 Page 1
COST PLUS FIXED FEE PROPOSAL FOR
NATIONAL ARCHITECTURE MAINTENANCE/SUPPORT
SUBCONTRACTING PLAN
"INFORMATION CONTAINED HEREIN IS PRIVILEGED OR CONFIDENTIAL INFORMATION OF
ROCKWELL INTERNATIONAL CORPORATION"
ROCKWELL INTERNATIONAL CORPORATION
MASTER SMALL,
SMALL DISADVANTAGED AND WOMEN OWNED SMALL
BUSINESS SUBCONTRACTING PLAN
FISCAL YEAR 1996
1. SUBCONTRACTING PLAN ADMINISTRATION
----------------------------------
The Administrator of this plan is responsible for the development of
procedures to ensure that an effective Small, Small Disadvantaged, and
Women Owned Small Business (SB/SDB/WOSB) Program is implemented and
provides for utilization of historically black colleges and universities,
and minority institutions (HBCU's/MI's) and is in compliance with PL 95-
507, 99-661 and other applicable Federal regulations. The Administrator
will have individual discussions with each SB/SDB/WOSB and HBCU/MI supplier
when requested and will direct the supplier to procurement personnel
responsible for the supplier's products or services. The Administrator will
follow through to ensure that qualified or qualifiable suppliers are given
equal and fair consideration for opportunities to compete for subcontracts.
The Administrator will maintain liaison with cognizant Government
representatives concerned with SB/SDB/WOSB and HBCU/MI performance and
achievement of goals and report, as required, to company management and
Federal agencies. The individual responsible for administering this plan is
named in Exhibit "A" of this plan.
2. SUBCONTRACTING PLAN GOALS
-------------------------
a. Subcontracting plan goals are set forth in Paragraph 4 of Exhibit "A"
of this plan. Goals are expressed as a percent of total dollars planned
to be subcontracted to all suppliers.
b. Subcontracting plan goals are derived from a detailed examination of
the prime or subcontract requirements within Bills of Material,
Hardware Utilization Lists and other procurement records. This
examination includes an in-depth evaluation of the major item
procurement, complex articles and components to determine the
suitability for procurement from SB/SDB/WOSB and HBCU/MI concerns.
c. Paragraph 5 of Exhibit "A" describes the principal products and
services to be subcontracted under this plan and the planned
subcontracting for SB/SDB/WOSB and HBCU/MI concerns.
d. If any products or services have been identified as purchased for
common production, inventory accounts or similar common usage
accounts, an explanation will be included describing the method used to
apportion such amounts in establishing SB/SDB/WOSB and HBCU/MI goals.
e. Subcontracting plans for contracts containing options that meet the
required threshold of more than $500,000 ($1,000,000 for construction
of any public facility) will separately address goals for both the
basic contract term and each option.
3. COMMERCIAL BUSINESSES - COMPANY-WIDE SUBCONTRACTING PLAN
--------------------------------------------------------
The approved Master Small Business Subcontracting Plan may be used by the
commercial businesses as a company-wide subcontracting plan for selling
commercial products to government agencies. When the Master Small Business
Subcontracting Plan is used as a company-wide subcontracting plan for
selling commercial products, the plan goals and achievement toward those
goals (SF 295) is due to the government 30 days after the close of
reporting period (September 30). The plan includes all subcontracting
activity during the government fiscal year. The reports reflect performance
within U.S. Possessions, Puerto Rico and the Trust Territory of the
Pacific Islands. The SF 295 lines 11A thru 15 reflect activity of the
entire business. Line 16 (Remarks section) specifies the total value of
government contracts and a proration of the government contracts total by
the percentages established for the program on lines 11A thru 15.
When the Master Small Business Subcontracting plan is used as a company-
wide subcontracting plan for selling of commercial products submittal of SF
294's is no longer necessary. However, the submittals of SF 295's are still
required, representing annual goals for the entire business and progress
made toward those goals. The Master Small Business Subcontracting Plan is
submitted as an attachment to the SF 295.
4. DESCRIPTION OF EFFORTS.
----------------------
x. Xxxxxxxx Corporate Policy No. G-0l states in part that "It also is the
policy of the Corporation that small business concerns, including those
owned and controlled by women and by socially and economically
disadvantaged individuals shall have the maximum practicable
opportunity to Participate in the competitive process for the
Corporation's purchase orders and subcontracts for materials, supplies
and services, consistent with the goals of the Corporation and its
customers." In furtherance of this policy, the Corporate Vice
President - Business Practices has been designated by the Corporation
to serve as Corporate Small Business Liaison Officer with
responsibility to ensure the establishment and implementation of
policies and procedures relating to the Corporation's SB/SDB/WOSB and
HBCU/MI Programs. The Corporate Small Business Programs Manager serves
as a focal point to provide technical guidance in carrying out these
policies and procedures. The senior Material executive at each location
has designated himself or another individual as the location
Administrator of SB/SDB/WOSB and HBCU/MI Programs.
x. Xxxxxxxx executive management provides SB/SDB/WOSB and HBCU/MI Program
support and direction via written policy and procedures, and reviews
statistical information to ensure program effectiveness. SB/SDB/WOSB
statistics are reported quarterly to Corporate and Division management
for review.
c. The SB/SDB/WOSB and HBCU/MI Program goals, objectives, outreach efforts
and related issues are conveyed in formal and informal training
sessions to personnel who are in a position to implement or influence
decisions concerning source selection. Individuals who have made
significant contributions toward the achievement of SB/SDB/WOSB and
HBCU/MI objectives are periodically recognized.
x. Xxxxxxxx will actively seek SB/SDB/WOSB firms and HBCU/MI's for
development as qualified suppliers and will, when appropriate, provide
specifications, drawings and other pertinent data to qualified or
qua1ifiable SB/SDB/WOSB firms and HBCU/MI's to aid them in preparing
their bids.
x. Xxxxxxxx will also make allowances consistent with contract
requirements and good procurement practices to permit delivery of
economical quantities within reasonable delivery schedules. When
mutually beneficial, Rockwell will provide management and technical
assistance to SB/SDB/WOSB firms and HBCU/MI's. The type of assistance
offered may inc1ude, but not be limited to, quality control guidance,
technical, manufacturing and financial consultation and assistance.
f. Commercial and Government source directories and lists are obtained
by Divisions and utilized in establishing potential bidders lists.
Rockwell representatives attend procurement conferences,
seminars, trade fairs, and other functions to seek out additional
qualified or qua1ifiable SB/SDB/WOSB firms and HBCU/MI's.
8. RECORDS
-------
Rockwell maintains records which ensure implementation of an aggressive
and effective SB/SDB/WOSB program and provide management visibility of
program achievement. Examples of such records are:
a. SB/SDB/WOSB and HBCU/MI source list guides, and other data
identifying SB/SDB/WOSB and HBCU/MI concerns.
Primary Source Lists are:
1) Existing company source lists including Rockwell Supplier
database (RSDB) and Small Business Sourcing File (SBSF)
2) U.S. SBA - Procurement Automated Source System (PASS)*
3) National Minority Supplier Development Council (NMSDC) Source
Guides
4) Regional Minority Supplier Development Councils
5) Minority Business Development Agency Source Guides
6) Minority Trade Organizations and Business Associations
7) HBCU/MI directories, (e.g., NAFEO Capability Inventory of
HBCU's and MI's)
8) Regional Small Business Development Councils
*The PASS listing of suppliers is included in the Rockwell Supplier
Database for company-wide computer access to small businesses.
b. Organizations contacted for SB/SDB/WOSB and HBCU/MI sources.
c. On a contract-by-contract basis, records on all subcontract awards
over $100,000, indicating in each procurement case file (1) whether
SB/SDB/WOSB or HBCU/MI was solicited and if not, why not; and (2)
reasons for the failure of any responding SB/SDB/WOSB or HBCU/MI to
receive subcontract awards. Any Rockwell commercial business using
the Master Small, Small Disadvantaged and Women Owned Small
Business Subcontracting plan as a comprehensive subcontracting plan
is excluded from filing individual contract-by-contract or
subcontract-by-subcontract plans; and keeping records to support
award data submitted by the offeror to the government, including
the name, address, and business size of each contractor.
d. Records to support such efforts as:
1) Contacts with disadvantaged and small business trade
associations;
2) Contacts with business development organizations; and
3) Attendance at SB/SDB/WOSB procurement conferences and trade
fairs.
e. Records to support internal activities to guide and encourage
buyers such as:
1) Workshops, seminars, training programs, etc; and
2) Monitoring activities to evaluate compliance.
f. On a contract-by-contract basis, records to support award data
submitted to the government including name, address, and size
status of subcontractors (except those commercial businesses using
the Master Small, Small Disadvantaged and Women owned Small
Business Subcontracting plan as a company-wide subcontracting
plan).
x. Xxxxxxxx'x Make or Buy Committees meet as necessary to review and
rule on all Make or Buy decisions. The Division Administrator for
SB/SDB/WOSB Programs participates in the Committee meeting to
ensure that consideration is given to SB/SDB/WOSB firms and
HBCU/MI's. The senior Material executive serves as permanent
secretary of the Committee.
x. Xxxxxxxx will restrict subcontract awards for exclusive competition
among small business and/or small disadvantaged owned business
concerns, where practicable, to facilitate the accomplishment of
subcontracting plan goals.
5. CLAUSE FLOW DOWN
----------------
In compliance with its Government Prime Contracts, Rockwell will: (1)
include in each subcontract that offers further subcontracting opportunity
the FAR 52.219-8 clause that is entitled "Utilization of Small Business and
Small Disadvantaged Business Concerns," and (2) FAR 52.219-9 requires all
subcontractors (except Small Business concerns) who receive subcontracts in
excess of $500,000 ($1,000,000 for construction of any public facility) to
adopt a plan similar to Rockwell's subcontracting plan.
6. SUBCONTRACTOR PERFORMANCE
-------------------------
x. Xxxxxxxx agrees to secure subcontracting plans, similar to that agreed
to by Rockwell, from its subcontractors (except SB concerns) that
receive subcontracts awarded under a Government Prime contract in
excess of $500,000 ($1,000,000 for construction of any public
facility). Plans so received will be reviewed by the SB/SDB/WOSB
Administrator and the cognizant buyer for compliance with applicable
regulations, and will be kept on file in the case file or in the
location SB/SDB/WOSB Administrator's office.
b. Subcontractors shall be required to update a subcontracting plan by
submission of a revised plan whenever there are changes to an order in
excess of $500,000 ($1,000,000 for construction of any public
facility).
x. Xxxxxxxx will provide notice to subcontractors concerning penalties and
remedies for misrepresentations of business status as small business
or small disadvantaged business for the purpose of obtaining a
subcontract in all solicitations exceeding $10,000 for requirements
issued under government contracts.
7. REPORTS
-------
Rockwell will submit "Subcontracting Report for Individual Contracts"
Standard Form 294, and "Summary Subcontract Report" Standard Form 295, in
accordance with the instructions therein. In addition, Rockwell will ensure
that its subcontractors agree to submit said forms. Rockwell will cooperate
in any studies or surveys as may be required. An SF 294 is not required of
a Rockwell commercial business using the Master Small Business
Subcontracting Plan as a company-wide subcontracting plan for selling of
commercial products to government. However, the submittal of Standard Form
295 is required annually, reflecting the businesses progress toward their
goals as established in Exhibit "A", of the Master Small Business
Subcontracting Plan (submitted as an attachment to the SF 295).
EXHIBIT "A"
"INFORMATION CONTAINED HEREIN IS PRIVILEGED OR CONFIDENTIAL INFORMATION
OF ROCKWELL INTERNATIONAL CORPORATION."
ROCKWELL INTERNATIONAL CORPORATION
Autonetics & Missile Systems Division
SMALL, SMALL DISADVANTAGED AND WOMEN-OWNED SMALL BUSINESS
SUBCONTRACTING PLAN GOALS
1. REFERENCE: MASTER SMALL, SMALL DISADVANTAGED AND WOMEN-
OWNED SMALL BUSINESS SUBCONTRACTING PLAN FISCAL YEAR 1996
2. PRIME OR SUBCONTRACT NUMBER:
REFERENCE: Deal No. AN96-5459
DESCRIPTION: Federal Highways ADM RFP DTFH6I-96-R-00082
3. INDIVIDUAL RESPONSIBLE FOR ADMINISTERING PLAN: X. X. Xxxx
TELEPHONE NUMBER: (000) 000-0000.
4. SUBCONTRACTING PLAN GOALS
Rockwell has established the following goals for awards to
SB/SDB/WOSB/HBCU/MI'S:
Total to be subcontracted $ -0- 0%
------- -----
a. To large business firms $ -0- 0%
------- -----
b. To small business firms $ -0- 0%
------- -----
1) To nondisadvantaged firms $ -0- * 0%
------- -----
2) To disadvantaged firms $ -0- * 0%
------- -----
3) To Women owned small business $ -0- * 0%
------- -----
c. To HBCU/MI's $ 0 0
(*This amount included in b above) ------- -----
d. Indirect purchases:
(X) Are not included in this plan
( ) Are included in this plan and were calculated as follows:
V. PRINCIPAL PRODUCTS AND SERVICE
The principal products and services to be subcontracted under the
referenced prime contract or subcontract, and those areas where Rockwell
plans to utilize SB/SDB/WOSB firms are described below:
WOMEN OWNED
SMALL --------------
PRODUCT SMALL DISADVANTAGED SMALL BUSINESS LARGE
------- ----- ------------- -------------- -----
NO MATERIAL
NOTE: Due to the nature of proposed material, there are no opportunities for
WOSB or SDB.
ROCKWELL INTERNATIONAL CORPORATION
Autonetics & Missile Systems Division
/s/ X.X. Xxxx
X.X. Xxxx
Small Business Programs Administrator
Small Business Administration
Date: June 27, 1996
This Particular Effort Does Not Require the Involvement of Higher Educational
Institutions, Ref. HBCU/MI
ROCKWELL INTERNATIONAL CORPORATION
Autonetics & Missile Systems Division
/s/ X.X. Xxxxxxxx
NAME: ----------------------------
X.X. Xxxxxxxx
TITLE:Deputy Director. Material
----------------------------
DATE: Nov. 7, 1995
----------------------------
APPROVED:
/s/ Xxxxxxx X. Xxxxx
NAME: ----------------------------
W.A. Detki
TITLE: Divisional Administrative
----------------------------
Contracting Officer
DATE: Nov. 7, 1995
----------------------------
Attachment No.5
Rates and Factors DTFH61-96-C-00103
Direct Labor
Base Base Base Option Option Option
Base Base Year Year 1 Year 2 Year 1 Year 2 Year 3
Rate Slope Mo Midpoint Rate Rate Rate Rate Rate
---- ----- -- -------- ---- ---- ---- ---- ----
Program Manager-Offsite 26.9 0.82 Jan-96 Feb-97 27.86 28.68 29.50 30.32 31.14
Program Manager-Onsite 34.34 0.94 Jan-96 Feb-97 35.44 36.38 37.32 38.26 39.20
Engineer - MTS 2 20.662 0.81 Jun-96 Feb-97 21.27 22.08 22.89 23.70 24.51
Engineer - MTS 3 24.104 0.81 Jun-96 Feb-97 24.71 25.52 26.33 27.14 27.95
Engineer - MTS 4 27.986 0.81 Jun-96 Feb-97 28.59 29.40 30.21 31.02 31.83
Engineer - MTS 5 32.69 0.81 Jun-96 Feb-97 33.30 34.11 34.92 35.73 36.54
Engineer - MTS 6 38.879 0.81 Jun-96 Feb-97 39.49 40.30 41.11 41.92 42.73
Engineer - MTS 7 45.901 0.81 Jun-96 Feb-97 46.51 47.32 48.13 48.94 49.75
Administrative Support 23.05 0.59 Jan-96 Feb-97 23.74 24.33 24.92 25.51 26.10
Composite Engineering Rate Calculation
--------------------------------------
Base Base Base Base Option Option Option Option Option Option
Year 1 Year 1 Year 2 Year 2 Year 1 Year 1 Year 2 Year 2 Year 3 Year 3
Rate Comp Rate Comp Rate Comp Rate Comp Rate Comp
---- ---- ---- ---- ---- ---- ---- ---- ---- ----
Systems Eng MTS 2 0% 21.270 0.000 22.080 0.000 22.890 0.000 23.700 0.000 24.510 0.000
MTS 3 0% 24.710 0.000 25.520 0.000 26.330 0.000 27.140 0.000 27.950 0.000
MTS 4 35% 28.590 10.007 29.400 10.290 30.210 10.574 31.020 10.857 31.830 11.141
MTS 5 35% 33.300 11.655 34.110 11.939 34.920 12.222 35.730 12.506 36.540 12.789
MTS 6 5% 39.490 1.975 40.300 2.015 41.110 2.056 41.920 2.096 42.730 2.137
MTS 7 25% 46.510 11.628 47.320 11.830 48.130 12.033 48.940 12.235 49.750 12.438
------ ------ ------ ------ ------
100% 35.265 36.074 36.885 37.694 38.505
Software Eng MTS 2 25% 21.270 5.318 22.080 5.520 22.890 5.723 23.700 5.925 24.510 6.128
MTS 3 30% 24.710 7.413 25.520 7.656 26.330 7.899 27.140 8.142 27.950 8.385
MTS 4 25% 28.590 7.148 29.400 7.350 30.210 7.553 31.020 7.755 31.830 7.958
MTS 5 15% 33.300 4.995 34.110 5.117 34.920 5.238 35.730 5.360 36.540 5.481
MTS 6 5% 39.490 1.975 40.300 2.015 41.110 2.056 41.920 2.096 42.730 2.137
MTS 7 0% 46.510 0.000 47.320 0.000 48.130 0.000 48.940 0.000 49.750 0.000
----- ----- ----- ----- -----
100% 26.849 27.658 28.469 29.278 30.089
Communications Eng MTS 2 0% 21.270 0.000 22.080 0.000 22.890 0.000 23.700 0.000 24.510 0.000
MTS 3 0% 24.710 0.000 25.520 0.000 26.330 0.000 27.140 0.000 27.950 0.000
MTS 4 50% 28.590 14.295 29.400 14.700 30.210 15.105 31.020 15.510 31.830 15.915
MTS 5 50% 33.300 16.650 34.110 17.055 34.920 17.460 35.730 17.865 36.540 18.270
MTS 6 0% 39.490 0.000 40.300 0.000 41.110 0.000 41.920 0.000 42.730 0.000
MTS 7 0% 46.510 0.000 47.320 0.000 48.130 0.000 48.940 0.000 49.750 0.000
----- ----- ----- ----- -----
100% 30.945 31.755 32.565 33.375 34.185
Transportation Eng MTS 2 0% 21.270 0.000 22.080 0.000 22.890 0.000 23.700 0.000 24.510 0.000
MTS 3 10% 24.710 2.471 25.520 2.552 26.330 2.633 27.140 2.714 27.950 2.795
MTS 4 30% 28.590 8.577 29.400 8.820 30.210 9.063 31.020 9.306 31.830 9.549
MTS 5 30% 33.300 9.990 34.110 10.233 34.920 10.476 35.730 10.719 36.540 10.962
MTS 6 20% 39.490 7.898 40.300 8.060 41.110 8.222 41.920 8.384 42.730 8.546
MTS 7 10% 46.510 4.651 47.320 4.732 48.130 4.813 48.940 4.894 49.750 4.975
----- ----- ----- ----- -----
100% 33.587 34.397 35.207 36.017 36.827
Use or disclosure of data contained on this page is subject to the restrictions
on the title page of this proposal.
Attachment No. 6
DTFH61-96-C-00103
Rates and Factors
Overhead Rates
Fiscal Year Period October - September
Indirect Rates Cost of Money
-------------- -------------
Base Year 1
-----------
Transportation Offsite FY96 17% 27.24 4.63 0 0.000000
FY97 83% 27.33 22.68 0 0.000000
------ --------
27.31 0.000000
Eng FY96 17% 39.43 6.70 0.883638 0.150218
FY97 83% 40.53 33.64 1.127692 0.935984
------ --------
40.34 1.086202
G&A FY96 17% 22.7% 3.860% 0.4227% 0.0719%
FY97 83% 19.5% 16.190% 0.4185% 0.3474%
------ --------
20.050% 0.4193%
Base Year 2
-----------
Transportation Offsite FY97 17% 27.33 4.65 0 0.000000
FY98 83% 27.50 22.83 0 0.000000
------ --------
27.48 0.000000
Eng FY97 17% 40.53 6.89 1.127692 0.191708
FY98 83% 40.50 33.62 1.175588 0.975738
------ --------
40.51 1.167446
FY97 17% 19.5% 3.320% 0.4185% 0.0711%
FY98 83% 18.6% 15.440% 0.4144% 0.3440%
------ --------
18.760% 0.4151%
Option Year 1
-------------
Transportation Offsite FY98 17% 27.50 4.68 0 0.000000
FY99 83% 28.44 23.61 0 0.000000
------ --------
28.29 0.000000
Eng FY98 17% 40.50 6.89 1.175588 0.199850
FY99 83% 40.50 33.61 1.175588 0.975738
------ --------
40.50 1.175588
G&A FY98 17% 18.6% 3.160% 0.4144% 0.0704%
FY99 83% 18.6% 15.440% 0.4144% 0.3440%
------ --------
18.600% 0.4144%
Option Year 2
-------------
Transportation Offsite FY99 17% 28.44 4.83 0 0.000000
FY00 83% 29.43 24.43 0 0.000000
------ --------
29.26 0.000000
Eng FY99 17% 40.50 6.89 1.175588 0.199850
FY00 83% 40.50 33.61 1.175588 0.975738
------ --------
40.50 1.175588
G&A FY99 17% 18.6% 3.160% 0.4144% 0.0704%
FY00 83% 18.6% 15.440% 0.4144% 0.3440%
------ --------
18.600% 0.4144%
Use or disclosure of data contained on this page is subject to the restrictions
on the title page of this proposal.
Attachment No. 6
DTFH61-96-C-00103
Rates and Factors
Overhead Rates
Fiscal Year Period October - September
Option Year 3
-------------
Transportation Offsite FY00 17% 29.43 5.00 0 0.000000
FY01 83% 30.49 25.31 0 0.000000
------ --------
30.31 0.000000
Eng FY00 17% 40.50 6.89 1.175588 0.199850
FY01 83% 40.50 33.61 1.175588 0.975738
------ --------
40.50 1.175588
G&A FY00 17% 18.6% 3.160% 0.4144% 0.0704%
FY01 83% 18.6% 15.440% 0.4144% 0.3440%
------ --------
18.600% 0.4144%
Use or disclosure of data contained on this page is subject to the restrictions
on the title page of this proposal.
DIFH66-96-C-00103
Attachment 7
CONFLICT OF INTEREST AGREEMENT
Contract No. XXXXXX
In accordance with the Federal Acquisition Regulation 9.505-3, the Federal
Highway Administration (FHWA) is requiring the contractor to adhere to the
following safeguards in order to ensure objectivity and to protect the
Government's interests.
The contractor shall comply with the attached Policy Letter 9-1, "COnflict
of Interest Policies Applicable to Consultants." Pursuant to the policy 1etter,
the FHWA is requiring that the contractor provide certified information
describing the nature and extent of any conflicts of interest that may exist
with respect to this contract.
The contractor shall submit a complete and accurate certificate as required
under the above policy letter. This certification shall become part of this
conflict of interest agreement.
All questions, disclosures, or other communications regarding this
obligation shall be addressed to the Contracting Officer.
In the event of a breach of this conflict of interest obligation, the FHWA
shall be entitled to all avai1ab1e legal remedies, including termination of this
contract, suspension, debarment, as well as penalties associated with false
certifications or such other provisions provided for by law or regulation.
Contractor: ______________________________
Contractor's Signature: ______________________________
Program Manager: ______________________________
Key Personnel: ______________________________
Attachment (Policy Letter 89-l)
00 XX 00000
Xxxxx X. Xxxxxx,
Administrator Designate.
December 8, 1989.
Policy Letter 89-1
TO THE HEADS OF EXECUTIVE DEPARTMENTS AND ESTABLISHMENTS
SUBJECT: Conflict of Interest Policies Applicable to Consultants
1. Purpose. The purpose of this Policy Letter is (a) to establish policy
re1ating to conflict of interest standards for persons who provide consu1ting
services to the government and to its contractors and (b) to provide procedures
to promote compliance with those standards.
2. Authority. This Policy Letter is issued pursuant to section 8141 of the
1989 Department of Defense Appropriation Act, Pub. L. l00-463, 102 Stat. 227
(1988) (hereinafter referred to as "the Act") and section 6 of the Office of
Federal Procurement Policy (OFPP) Act, codified at 41 U.S.C. section 404.
3. Background. This Policy Letter is intended to implement section 8141 of
the Act. That section provides, in part, as follows:
"(a) Not later than 90 days after the date of enactment of this Act, the
Administrator of the Office of Federal Procurement Policy shall issue a policy
and not later than 180 days thereafter government-wide regulations shall be
issued under the Office of Federal Procurement Policy Act which set forth:
"(1) conflict of interest standards for persons who provide consulting
services described in subsection (b); and
"(2) procedures, including such registration, certification, and enforcement
requirements as may be appropriate, to promote compliance with such standards
"(b) The regulations required by subsection (a) shall apply to the
following types of consulting services:
"(1) advisory and assistance services provided to the government to the
extent necessary to identify and evaluate the potential for conflicts of
interest that could be prejudicial to the interests of the United States;
"(2) services related to support of the preparation or submission of bids
proposals for federa1 contracts to the extent that inclusion of such services
such regulations is necessary to identify and evaluate the potential for
conflicts of interest that could be prejudicial to the interests of the United
States; and
"(3) such other services related to federal contracts as may be specified
the regulations prescribed under subsection (a) to the extent necessary to
54 FR 51805
identify and evaluate the potential for conflicts of interest that could be
prejudicial to the interests of the United States.
4. Definitions.
(a) "Advisory and assistance services" means advisory and assistance serve
as defined in OMB Circular No. A-120, "Guide1ines for the Use of Advisory and
Assistance Services," dated January 4, 1988, and any amendments thereto. Only
those compensated services provided pursuant to nonpersonal service contracts
are covered by this Policy Letter.
(1) Such services include
(i) services provided by individual-experts and consultants;
(ii) management and professional Support services;
(iii) the conduct and preparation of studies, analyses, and evaluations; a
(iv) engineering and technical services.
(2) Exclusions. In addition to the exclusion in OMB Circular A-120, the
following services are excluded from the coverage of this Policy Letter:
(i) routine engineering and technical services (such as installation,
operation, or maintenance of system, equipment, software, components, or
facilities):
(ii) routine legal, actuarial, auditing, and accounting services; and
(iii) training services.
(b) "Agency" means an executive department specified in section 10l of
title 5, United States Code; a military department specified in section 102 of
such title and independent establishment as defined in section 104(1) of such
title and a wholly owned government corporation fully subject to the provisions
of chapter 91 of title 31, United States Code.
(c) "Conflict of interest means that condition or circumstance wherein a
person is unable or is potentially unable to render impartial assistance or
advice to the government because of other activities or relationships with other
persons, or wherein a person has an unfair competitive advantage.
The critical element in this definition is the existence of a relationship
or potential re1ationship that might cause an offeror, if awarded a contract, to
make recommnendations or interpretations that, at the expense of the
government, favor the interests of the offeror directly, or those of persons
or entities presently or potentially able to confer a benefit on the offeror.
Types of potential conflicts include, but are not limited to, the
following:
(1) evaluating a contractor's, or potential contractor's products or
services, where the evaluator is or was substantially involved in the
development or marketing of those products or services;
00 XX 00000
(2) serving as a consultant to a contractor seeking the award of a contract
(or seeking to be awarded the contract directly) after preparing or assisting
substantial1y in the preparation of specifications, or other significant
contract provisions or requirements, to be used in the same acquisition;
(3) serving as a consultant to a contractor seeking the award of a contract
(or seeking to be awarded the contract directly) after having access to source
selection or proprietary information not available to other persons competing
for the contract; and
(4) providing advice and assistance to an agency where such advice and
assistance could benefit the contractor's other clients.
(d) An "unfair competitive advantage" exists, in addition to the situation
addressed in FAR Subpart 9.5, where a contractor competing for award of any
federal contract possesses
(1) proprietary information that was obtained from a government official
without proper authorization, or
(2) source selection information that is relevant to the contract but is
not available to all competitors, and such information would assist that
contractor in obtaining the contract.
(e) "Marketing Consu1tant" means any independent contractor who furnishes
advice, information, direction, or assistance to any other contractor in support
of the preparation or submission of a bid or proposal for a government contract
by such contractor. An independent contractor is not a marketing consultant if
he or she would be rendering advisory and assistance services pursuant to any
the exclusions in paragraph 4(a) (2), above.
5. Exemptions. The following may be exempted from the application of
policy and regulations issued under this Policy Letter:
(a) Inte11igence activities. Services rendered in connection with
intelligence activities as defined in section 3.4(e) of Executive Order 12333 a
comparable definitional section in any successor order, or in connection with
special access programs; and
(b) Public interest considerations. Specific contract actions where the
head of an agency grants a waiver on the basis of the public interest.
6. Policy. Agencies must comply with the following po1icies:
(a) Responsibility for identifying and preventing potential conflicts of
interest in government contracts is shared among the government contracting
officer, the requester of the service, and other government officials with
access to applicable information. The responsibility for deciding whether to
award a particular contract, however, rests with the government contracting
officer;
(b) Prior to contract award, contracting officers shall take appropriate
steps to identify and evaluate the potential for conflicts of interest that
54 FR 51805
could be prejudicial to the interests of the United States with regard to
persons who provide advisory and assistance services to the government, and to
take steps to avoid or mitigate any conf1icts believed to exist; similar action
will be taken with regard to any unfair competitive advantage that marketing
consultants provide to contractors;
(c) Federal contracting officers shall require, for contrats covered by the
Policy Letter, that the apparent successful offeror provide certified
information describing the nature and extent of any conflicts of interest that
may exist with respect to the proposed award. Marketing consultants shall also
be required to certify that they have provided no information to the contractor
employing them that would give the contractor an unfair competitive advantage;
(d) Federal procurement officials shall encourage contractors to consider
carefully the potential for conflicts of interest in all of their activities
associated with federal procurement, and shall be sensitive to the appearance of
conflicts of interest in any contracting actions; and
(e) Federal procurement regulations that implement this policy and address
conflicts of interest shall take into account the need to (1) encourage
participation of highly qualified persons and firms in federal procurement
programs; (2) enhance and safeguard the Nation's industrial base; (3) promote
full and open competition in the award of government contracts; and (4) improve
the overall effectiveness and efficiency of the government's procurement
programs.
7. Responsibilities of the Defense Acquisition Regulatory Council and
Civilian Agency Acquisition Council. The Councils shall promulgate the
government-wide regulations specified in section 8141 of the Act within 180
days of the effective date of this Policy Letter. Such regulations shall
conform to the policies established herein. Only solicitations issued after the
effective date of the regulations are affected by these policies.
8. Responsiblities of prime contractors employing marketing consultants.
An individual or firm that employs, retains, or engages one or more marketing
consultants in connection with a federal acquisition must submit to the.
contracting officer, with respect to each marketing consultant, the certificate
described below, if the individual or firm is notified that it is the apparent
successful offeror.
(a) Certificate required. No certificates are required for contracts of
$200,000 or less. For contracts over $200,000, the contractor must file the
certificate described below with respect to each marketing consultant, or
provide a written statement to the contracting officer giving the reasons why
such certification can be made. The reasons given must be satisfactory to the
contracting officer as to why such certificate cannot be made.
(b) Contents of certificate. The certificate to be submitted must contain
the following
(1) the name of the agency and the number of the solicitation in question,
(2) the name, address, telephone number, and federal taxpayer
identification number of the marketing consultant;
(3) the name, address, and telephone number of a responsible officer or
employee of the marketing consultant who has personal knowledge of the market
consultant's involvement in the contract;
(4) a description of the nature of the services rendered by or to be rend
by each marketing consultant;
(5) based on information provided to the contractor by the marketing
consultant, if any marketing consultant is rendering or, in the 12 months
preceding the date of the certificate, has rendered services respecting the
subject matter of the instant solicitation, or directly relating to such sub
matter, to the government or any other client (including any foreign government
or person), the name, address, and telephone number of the client or clients,
and the name of a responsible officer or employee of the marketing consultant
who is knowledgeable about, the services provided to such client(s), and a
description of the nature of the services rendered to such client(s);
(6) a statement that the person who signs to certificate for the prime
contractor has informed the marketing consultant of the existence of this Policy
Letter and associated regulations; and
(7) the signature, name, title, employer's name, address, and telephone
number of the persons who signed the certificates for both the prime contract
and the marketing consultant.
(c) Marketing consultant certificate. In addition, the prime contractor
will forward to the contracting officer a certificate addressed to the
government signed by the marketing consultant that (i) such marketing consultant
has been told of the existence of the regulations implementing this Policy
Letter and (ii) such marketing consultant has made inquiry, and to the best of
his or her knowledge and belief, he or she has provided no unfair competitive
advantage to the prime contractor with respect to the services rendered or to be
rendered connection with the solicitation, or that any unfair competitive
advantage that to the best of his or her knowledge and belief, does or may
exist, has been disclosed to the prime contractor. Prime contractors may request
such a certificate from a marketing consultant, or make inquiries of any
marketing consultant, at any time they negotiate for the marketing consultant's
services or afterwards, until an award is made, to satisfy themselves that the
marketing consultant has provided no unfair competitive advantage.
9. Responsibilities of contractors providing advisory and assistance
services. Those individuals or firms providing advisory and assistance service
to the government must submit to the contracting officer the certificate or
certificates described below if the individual or firm is notified that it is
the apparent successful offeror.
(a) Certificate required. No certificates are required for contracts of
$25,000 or less. For contracts over $25,000, the certificate described in (b),
below, must be filed or a written statement provided to the contracting office
giving the reasons that no such certification can be made. The reasons given
must be satisfactory to the contracting officer as to why such certificate
cannot be made.
(b) Contents of the certificate. The certificate must contain the
following
(1) name of the agency and the number of the solicitation in question;
(2) the name, address, telephone number, and federal taxpayer
identification number of the apparent successful offeror,
(3) a description of the nature of the services rendered by or to be
rendered on the instant contract;
(4) if, in the 12 months preceding the date of the certification, Service
were rendered to the government or any other client (including a foreign
government or person) respecting the same subject matter, of the instant
solicitation, or directly relating to such subject matter, the name, address
telephone number of the client or client(s), a description of the services
rendered to the previous client(s), and the name of a responsible officer or
employee of the offeror who is knowledgeable about the services rendered to
client. The agency and contract number under which the services were rendered
must also be included, if applicable;
(5) a statement that the person who signs the certificate has made inquiry
and that, to the best of his or her knowledge and belief, (a) no actual or
potential conflict of interest or unfair competitive advantage exists with
respect to the advisory and assistance services to be provided in connection
with the instant contract, or (b) that any actual or potential conf1ict of
interest or unfair competitive advantage that does or may exist with respect the
contract in question has been communicated in writing to the contracting officer
or his or her representative; and
(6) the signature, name, employer's name, address, and telephone number of
the person who signed the certificate.
10. Responsibilities of Executive Branch Agencies.
(a) Maintenance of data files. Each agency must maintain the certificates
described by this Policy Letter in the contract file. Agencies may extract and
categorize such information from these files and consolidate them in a central
registry, as appropriate, subject only to the requirement to safeguard
information (1) as requested by the submitter of the certificate as
confidential, sensitive, privileged, proprietary, or otherwise not re1easable,
or (2) based on independent agency determinations not to release the information
pursuant to the Freedom of Information Act, or other authority.
(b) Avai1ability of data. Certificates must be made available to
department or agency contracting officers and their superiors, advisors, or
their designees, as well as to inspectors general and government audit
officials.
(c) Nondisclosure of information. Agencies and departments must protect,
to the fullest extent permitted by law, all sensitive business and other
information submitted pursuant to any policy devised or regulation promulgated
pursuant to the Act. Contractors and consultants must take care to identify what
information is not releasable. Opportunity to so xxxx such information shall be
afforded to the submitter of the information at any time.
(d) Preaward conflict of interest analysis; special contract provisions.
Agency officials must, before an award of a contract is made, determine whether
a conflict of interest exists with regard to those providing advisory and
Attachment No. 8
DTFH61-96-C-00103
AGREEMENT NOT TO DISCLOSE CONFIDENTIAL INFORMATION
CONTRACT NO. XXXXXX
Pursuant to Transportation Acquisition Regulation clause 1252.242-72,
the contractor shall not publish, permit to be published or distribute for
public consumption, any information, oral or written concerning the results or
conclusions made pursuant to the performance of this contract, without the prior
written consent of the Contracting Officer.
During the course of this contract, the contractor will be given access
to nonpublic, proprietary or confidential information for purposes of assisting
the Department of Transportation. The contractor shall not disclose any
information or data concerning information obtained during the performance of
this contract, with out the prior written consent of the Contracting Officer.
This obligation shall not apply to information which:
(a) is or becomes publicly known through no wrongful act on the
contractor's part;
(b) is, at the time of disclosure in performance of this contract,
already known to the contractor without restriction on
disclosure;
(c) is or subsequently becomes the rightfully and without breach
of this obligation, in the contractor's possession without any
obligation restricting disclosure;
(d) is independently developed by the contractor without breath
of this obligation;
(e) is furnished to a third party by the FHWA without a similar
restriction on the third party's rights; or
(f) is explicitly approved for released by written authorization
of the Contracting Officer.
All requests for authorization or other communications regarding this obligation
shall be addressed to the Federal Highway Administration (FHWA) Contracting
Officer's Technical Representative.
In the event of a breach of this obligation not to disclose confidential
information, the FHWA shall be entitled to all available legal remedies,
including an injunction by any competent court to enjoin and restrain the
unauthorized disclosure of such information.
Contractor: _____________________________________
Contractor's Signature: _____________________________________
Program Manager: _____________________________________
Key Personnel: _____________________________________
54 FR 51805
assistance services to the government, or whether an unfair competitive
advantage exists with respect to services provided by a marketing consultant
connection with a particular contract action. In performing this function, may
use (a) information from any certificates or statements previously submit or
submitted with the bid or offer in question and (b) any other substantive
information available to them. The contracting officer shall award the contract
to the apparent successful offeror unless a conflict of interest or unfair
competitive advantage is believed to exist that cannot be avoided or mitigated.
Finally, before the contracting officer decides not to award a contract based on
conflict of interest considerations, he or she shall notify the prime
contractor, or the contractor rendering advisory and assistance services, and
provide a reasonable opportunity to respond. Where the contracting officer that
it is in the best interest of the United States to award the contract
notwithstanding such conflict or unfair competitive advantage, the contract
should be documented to reflect the basis for that finding.
(e) Other information. This Policy Letter does not prohibit contracting
officers from requesting other information relevant to the goals of this
Policy Letter. In addition, in special cases, and if approved by the head of the
contracting activity, the contracting officer may request that the certificate
described above, be made with respect to a period as long as, but no longer
than, 36 months preceding the date of the certificate.
11. Responsibilities of the Federal Acquisition Regulatory Council. All
government-wide regulations to be issued pursuant to section 8141 of the Act
will be provided to the Federal Acquisition Regulatory Council for review not
less than thirty days prior to publication in the Federal Register for public
comment.
12. Remedies. Persons required to certify in accordance with this Policy
Letter's associated regulations but who fail to do so may be determined to be
ineligible for award of a contract. Misrepresentation of any fact may result in
suspension or debarment, as well as penalties associated with false
certifications or such others provisions provided for by law or regulation.
13. Information contact. For information regarding this Policy Letter
please contact Xxxxxxx X. Xxx Deputy Associate Administrator, the Office of
Federal Procurement Policy, 000 00xx Xxxxxx, X.X., Xxxxxxxxxx, XX 00000.
Telephone (000) 000-0000.
14. Effective date. The effective date of this Policy Letter is 30 days
from the date of issuance on the first page.
15. Sunset review date. This Policy Letter will be reviewed three
years from the date of issuance and every three years thereafter to ensure
accuracy and relevancy. This review must include a reexamination of the
threshold amounts in the light of any changes made in the small purchase amount
provided for in FAP. Part 13.
Xxxxx X. Xxxxxx,
Administrator Designate.
