FUND ADMINISTRATION AND ACCOUNTING SERVICES AGREEMENT BETWEEN ADVISERS INVESTMENT TRUST AND THE NORTHERN TRUST COMPANY July 21, 2011
Exhibit 28.h.iv
FUND ADMINISTRATION AND
ACCOUNTING SERVICES AGREEMENT
ACCOUNTING SERVICES AGREEMENT
BETWEEN
AND
THE NORTHERN TRUST COMPANY
July 21, 2011
TABLE OF CONTENTS
Section | Page | |||
1. APPOINTMENT |
1 | |||
2. REPRESENTATIONS AND WARRANTIES |
1 | |||
3. DELIVERY OF DOCUMENTS |
2 | |||
4. SERVICES PROVIDED |
3 | |||
5. FEES AND EXPENSES |
3 | |||
6. DUTIES, RESPONSIBILITIES AND LIMITATION OF LIABILITY |
5 | |||
7. CONFIDENTIALITY |
10 | |||
8. NOTICES |
11 | |||
9 WAIVER |
11 | |||
10 FORCE MAJEURE |
11 | |||
11. AMENDMENTS |
12 | |||
12. TERM |
12 | |||
13. SEVERABILITY |
12 | |||
14. ASSIGNABILITY |
12 | |||
15. HEADINGS |
13 | |||
16. GOVERNING LAW |
13 | |||
17. COUNTERPARTS |
13 | |||
18. ENTIRE AGREEMENT |
14 | |||
Schedule A — Fees and Expenses |
A-1 | |||
Schedule B — Fund Administration Services Description |
B-1 | |||
Schedule C — Fund Accounting Services Description |
C-1 |
(i)
FUND ADMINISTRATION AND
ACCOUNTING SERVICES AGREEMENT
ACCOUNTING SERVICES AGREEMENT
AGREEMENT made as of July 21, 2011 by and between Advisers Investment Trust (the “Trust”) on
behalf of the series managed by Independent Franchise Partners, LLP (the “Fund”), an Ohio business
trust, and The Northern Trust Company (“Northern”), an Illinois corporation.
WITNESSETH:
WHEREAS, the Trust is an Ohio business trust and is registered as an open-end, management
investment company under the Investment Company Act of 1940, as amended (the “1940 Act”); and
WHEREAS, the Trust wishes to retain Northern to provide certain fund accounting and
administration services with respect to the Fund, and Northern is willing to furnish such services;
NOW, THEREFORE, in consideration of the premises and mutual covenants herein contained, it is
agreed between the parties hereto as follows:
1. APPOINTMENT. The Trust hereby appoints Northern to provide services for the Fund, as
described hereinafter, for the period and on the terms set forth in this Agreement. Northern
accepts such appointment and agrees to furnish the services herein set forth in return for the
compensation as provided in Section 5 of and Schedule A to this Agreement.
2. REPRESENTATIONS AND WARRANTIES.
(a) Northern represents and warrants to the Trust that:
(i) Northern is a corporation, duly organized and existing under the laws of the State of
Illinois;
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(ii) Northern has full capacity and authority to enter into and perform its obligations
pursuant to this Agreement and that this Agreement constitutes legal, valid and binding obligations
on Northern enforceable in accordance with its terms; and
(iii) Northern shall notify the Trust if and when any of the above representations and
warranties may no longer be made.
(b) The Trust represents and warrants to Northern that:
(i) the Trust is a business trust, duly organized and existing and in good standing under the
laws of Ohio;
(ii) the Trust is a series investment company properly registered under the 1940 Act;
(iii) the Trust has full capacity and authority to enter into and perform its obligations
pursuant to this Agreement and that this Agreement constitutes legal, valid and binding obligations
on the Fund enforceable in accordance with its terms;
(iv) The Trust has not relied on or been induced to enter into this Agreement
by any representations other than those expressly set out in Clause 2(a) above and
Northern shall not be liable for any representation not set out in this Agreement;
and
(v) The Trust shall notify Northern if and when any of the above
representations and warranties may no longer be made.
3. DELIVERY OF DOCUMENTS. The Fund will promptly furnish to Northern such copies, properly
certified or authenticated, of contracts, documents and other related information that Northern may
request or require to properly discharge its duties. Such documents may include but are not
limited to the following:
(a) Actions of or on behalf of the Fund authorizing the appointment of Northern to provide
certain services to the Fund and approving this Agreement;
(b) the Fund’s governing documents, e.g., By-Laws, Trust Instrument, Operating Agreement,
etc.;
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(c) The Fund’s currently effective registration statement under the Securities Act of 1933, as
amended (the “1933 Act”), and the 1940 Act and the Fund’s Prospectus and Statement of Additional
Information relating to the Fund and all amendments and supplements thereto as in effect from time
to time;
(d) Opinions of counsel, if any, and auditors’ reports; and
(e) Such other agreements, certificates and documents as the Fund may enter into from time to
time including securities lending agreements, futures and commodities account agreements, brokerage
agreements and options agreements as may be necessary for Northern to perform its duties and
obligations under this Agreement.
4. SERVICES PROVIDED.
(a) Northern will provide the following services subject to the control, direction and
supervision of the Fund or its designee and in compliance with the procedures which may be
established from time to time between the Trust and Northern; and all reasonable resolutions and
policies implemented by the Fund:
(i) Fund Administration, and
(ii) Fund Accounting.
A general description of each of the above services is contained in Schedules B and C,
respectively, to this Agreement.
(b) Northern will also keep records relating to the services contemplated herein in such form
and manner as Northern may deem appropriate or advisable. Northern agrees that all such records
prepared or maintained by Northern relating to the services provided hereunder are the property of
the Fund and will be preserved and maintained at the Fund’s expense, provided such costs are
reasonable, and will be made available upon request of the Fund.
5. FEES AND EXPENSES.
(a) As compensation for the services rendered to the Fund pursuant to this Agreement, the Fund
shall cause to be paid to Northern quarterly fees determined as set forth in Schedule A to this
Agreement with respect to the services provided hereunder. Such fees are to be billed quarterly
and shall be due and payable upon receipt of the invoice. Upon any
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termination of the provision of services under this Agreement before the end of any month, the fee
for the part of the month before such termination shall be prorated according to the proportion
which such part bears to the full monthly period and shall be payable upon the date of such
termination.
(b) For the purpose of determining fees calculated as a function of the Fund’s assets, the
value of the Fund’s assets and net assets shall be computed as required by its Prospectus,
generally accepted accounting principles, and resolutions of the Fund’s Board of
Trustees/Directors.
(c) The Fund may request additional services, additional processing, or special reports which
are not contemplated in this Agreement, and will provide such specifications and requirements
documentation as may be reasonably required by Northern. If Northern elects to provide such
services or arranges for such services to be provided, it shall be entitled to additional fees and
expenses as its customary rates and charges as agreed upon by the parties.
(d) Northern will bear its own expenses in connection with the performance of the services
under this Agreement except as provided herein or as agreed to by the parties. The Fund agrees to
promptly reimburse Northern for reasonable expenses incurred for any services, equipment or
supplies ordered by or for the Fund through Northern and for any other expenses that Northern may
incur on the Fund’s behalf at the Fund’s request or as consented to by the Fund. Such other
expenses to be incurred in the operation of the Fund and to be borne by the Fund, include, but are
not limited to: taxes, interest, brokerage fees and commissions; salaries and fees of officers and
members; processing services and related fees; postage and mailing costs; costs of share
certificates; advisory and administration fees; charges and expenses of pricing and data services,
independent public accountants and custodians; insurance premiums including fidelity bond premiums;
legal expenses; consulting fees; customary bank charges and fees; costs of maintenance of
partnership existence; expenses of typesetting and printing of offering documents for regulatory
purposes and for distribution to current and prospective members of the Fund; expenses of printing
and production costs of members’ reports; costs and expenses of Fund stationery and forms; costs
and expenses of special telephone and data lines and devices; costs associated with member
meetings; trade association dues and expenses; reprocessing costs to Northern caused by third party
errors; and any extraordinary expenses and
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other customary Fund expenses. In addition, Northern may utilize one or more independent pricing
services to obtain securities prices and to act as backup to the primary pricing services in
connection with determining the net asset values of the Fund [or of any series]. The Fund will
reimburse Northern for the Fund’s share of the cost of such services based upon the actual usage by
the Fund of the services for the benefit of the Fund.
(e) All fees, out-of-pocket expenses, or additional charges of Northern shall be billed on a
quarterly basis and shall be due and payable upon receipt of the invoice.
(f) In the event that the Fund is more than ninety (90) days’ delinquent in its payments of
quarterly xxxxxxxx in connection with this Agreement (with the exception of specific amounts which
may be contested in good faith by the Fund), this Agreement may be terminated upon thirty (30)
days’ written notice to the Fund by Northern. The Fund must notify Northern in writing of any
contested amounts promptly within receipt of a billing for such amounts. Disputed amounts are not
due and payable while they are being investigated.
6. DUTIES, RESPONSIBILITIES AND LIMITATION OF LIABILITY.
(a) Northern shall be responsible for the performance of only such duties as are set forth in
this Agreement. In the performance of its duties hereunder, Northern shall be obligated, as
applicable, to exercise the due care and diligence of a professional fund administrator and fund
accountant in providing the services called for in this Agreement, including the services
referenced in Section 4 of this Agreement, and in all events shall act in good faith in performing
the services provided for under this Agreement.
(b) Northern shall not be liable for any error of judgment or mistake of law or for any loss
or expense suffered by the Fund in connection with the matters to which this Agreement relates,
except for a loss or expense directly caused by or resulting from willful misfeasance, bad faith or
negligence on Northern’s part in the performance of or from reckless disregard by Northern of the
obligations and duties specifically set forth in this Agreement. Northern shall not be liable for
any special, indirect, incidental or consequential damages of any kind whatsoever (including,
without limitation, attorneys’ fees) under any provision of this Agreement. Notwithstanding any
other provision in this Agreement, Northern’s aggregate liability under this Agreement for any
eighteen-month period shall not exceed the equivalent of
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one year’s fees paid by the Fund in the preceding twelve-month period for the Services hereunder.
(c) Subject to Sections 6(a) and 6(b) above, Northern shall not be responsible for, and the
Fund shall indemnify and hold Northern harmless from and against, any and all losses, damages,
costs, reasonable attorneys’ fees and expenses, payments, expenses and liabilities incurred by
Northern, any of its agents, or the Fund’s agents in the performance of its/their duties hereunder,
including but not limited to those arising out of or attributable to:
(i) any and all actions of Northern or its officers or agents required to be taken pursuant to
this Agreement;
(ii) the reliance on or use by Northern or its officers or agents of information, records, or
documents which are received by Northern or its officers or agents and furnished to them by or on
behalf of the Fund, and which have been prepared or maintained by the Fund or any third party on
behalf of the Fund;
(iii) the Fund’s refusal or failure to comply with the terms of this Agreement or the Fund’s
lack of good faith, or its actions, or lack thereof, involving negligence or willful misfeasance;
(iv) the breach of any representation or warranty of the Fund hereunder;
(v) the taping or other form of recording of telephone conversations or other forms of
electronic communications with shareholders, or reasonable reliance by Northern on telephone or
other electronic instructions of any person acting on behalf of a shareholder or shareholder
account for which telephone or other electronic services have been authorized;
(vi) the reliance on or the carrying out by Northern or its officers of agents of any
instructions reasonably believed to be given by a duly authorized person, or requests of or the
Fund or recognition by Northern of any certificates which representing member interests (if any)
are reasonably believed to bear the signatures of the officers of the Fund and the countersignature
of any transfer agent or registrar of the Fund;
(vii) any delays, inaccuracies, errors in or omissions from information or data provided to
Northern by data, corporate action pricing services or securities brokers and dealers;
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(viii) the offer or sale of securities by the Fund in violation of any requirement under the
Federal securities laws or regulations or the securities laws or regulations of any state, or in
violation of any stop order or other determination or ruling by any Federal agency or any state
agency with respect to the offer or sale of such shares in such state;
(ix) any failure of the Fund’s offering documents to comply with applicable laws, or any
untrue statement of a material fact or omission of a material fact necessary to make any statement
therein not misleading;
(x) the failure of the Fund to comply with applicable securities, tax, commodities and other
laws, rules and regulations; unless the Fund had reasonable reliance on information provided by
Northern; and
(xi) all actions, inactions, omissions, or errors caused by or resulting from the willful
misfeasance, bad faith or negligence of third parties to whom Northern or the Fund has assigned any
rights and/or delegated any duties under this Agreement at the request of or as required by the
Fund, provided that each of such third parties was chosen by the Fund.
(d) In performing its services hereunder, Northern shall be entitled to rely and shall have no
liability for acting upon any Authorized Instructions, notices or other communications, including
electronic transmissions, from the Fund and its custodian, officers and members, agents and other
service providers which Northern reasonably believes to be genuine, valid and authorized, and shall
be indemnified by the Fund for any loss or expense caused by such reasonable reliance.
(e) Northern shall indemnify and hold the Fund harmless from and against any and all losses,
damages, costs, charges, reasonable attorneys’ fees and expenses, payments, expenses and
liabilities directly arising out of or attributable to Northern’s refusal or failure to comply with
the material terms of this Agreement; Northern’s breach of any material representation made by it
herein; or Northern’s lack of good faith, or acts involving negligence, willful misfeasance or
reckless disregard of the duties specifically set forth in this Agreement.
(f) The indemnifications contained hereunder shall survive the termination of this Agreement.
(g) Northern may, at the expense of the Fund, in connection with matters arising under this
Agreement as a result of an instruction, request or information provided by the Fund, obtain the
advice and opinion for the professional advisors to the Fund or its own
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professional advisors and Northern shall be entitled to rely on the advice or opinion of such
professional advisors and, subject to Section 6(b) above, Northern shall not be liable for any loss
suffered by the Fund as a result of any act taken by Northern in reliance upon such advice.
(h) Northern is not, and nor shall be, responsible for the management of the investments or
any other assets of the Fund, including (but not limited to) the management, verification and/or
monitoring of adherence to the investment policies, objectives, guidelines and restrictions
applicable thereto from time to time. Consequently, Northern is not, nor shall be, liable to the
Fund or any other person for any loss or damage suffered by any such person as a result of any
breach of investment policies, objectives, guidelines and/or restrictions applicable in respect of
the Fund. Without prejudice to the foregoing, any procedures implemented by Northern to monitor
compliance by the Fund with its investment policies, objectives, guidelines and/or restrictions
shall not be relied upon by the Fund or any other person.
(i) In calculating the Net Asset Value of the Fund, Northern shall not be liable for any loss
suffered by the Fund by reason of any error resulting from any inaccuracy in the information
provided by any pricing service. Where practicable, Northern shall use commercially reasonable
efforts to confirm with third parties pricing information supplied by the Fund or any connected
person thereof (including a connected person which is a broker, market maker or other intermediary)
or its delegates. However, in certain circumstances it may not be possible or practicable for
Northern to verify such information and in such circumstances Northern shall not be deemed to be
negligent, fraudulent or in willful default of its obligations hereunder and shall not be liable
for any loss suffered by the fund or any other person by reason of any error in the calculation of
the Net Asset Value resulting from any inaccuracy in the information provided by the Fund or its
delegates. In circumstances where Northern is directed by the Fund to use particular pricing
services, brokers, market makers or other intermediaries, Northern shall not be liable for any loss
suffered by the Fun or any other person by reason of error in the calculation of Net Asset Value
resulting from any inaccuracy in the information provided by such pricing services, brokers, market
makers or other intermediaries.
(j) The Trust and Northern agree that the obligations of the Fund under this Agreement shall not be
binding upon or any member of the Board of Trustees or any shareholder, nominee, officer, employee
or agent, whether past, present or future, of the Trust individually, but are
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binding only upon the assets and property of the Trustor of the appropriate Fund(s) thereof. The
execution and delivery of this Agreement have been duly authorized by the Trust and signed by an
authorized officer of the Trust, acting as such, but neither such authorization by the Trust or
such execution and delivery by such officer shall be deemed to have been made by any member of the
Board of Trustees or by any officer or shareholder of the Trust individually or to impose any
liability on any of them personally, but shall bind only the assets and property of the Trust or of
the appropriate Fund(s) thereof.
7. AUTHORIZED INSTRUCTIONS
(a) Where Northern is required under this Agreement (or otherwise agrees) to act on
instructions from the Fund, or any party authorized by the Fund, Northern shall do so upon receipt
of Authorized Instructions which may be standing Authorized Instructions. Any Authorized
Instructions given to Northern shall bind the Fund.
(b) In acting on any Authorized Instructions, Northern is entitled to assume that (i) the
Authorized Person providing such Authorized Instructions has complied with any relevant obligations
set out in any governing documents of the Fund, and (b) such Authorized Instruction is in
accordance with applicable law. Northern is under no obligation to review the propriety or
legality of any Authorized Instructions received by it.
(c) The Fund acknowledges that the Authorized Persons are authorized to give Authorized
Instructions to Northern on behalf of the fund for the purposes of this Agreement and Northern is
entitled to rely on the authenticity of the signatures and Authorized Instructions given or
purported to be given by the Fund’s Authorized Persons and Northern is not liable for any claim,
damage, expense, loss or liability arising from such reliance. Such persons will continue to be
Authorized Persons until such time as Northern receives Authorized Instructions from the Fund (or
its agent) that any such person is no longer an Authorized Person. .
(d) Unless otherwise provided in this Agreement, an Authorized Instruction continues in full
force and effect until specifically cancelled or superseded by a subsequent Authorized Instruction.
(e) Notwithstanding any other provision of this Agreement, instructions, directions and other
communications provided under this Agreement may be given to Northern
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by letter, telex, SWIFT or other electronic or electro-mechanical means deemed acceptable by
Northern, including the use of Northern’s Northern Trust Passport® applications, subject to such
additional terms and conditions a Northern may require.
(f) “Authorized Instructions” means instructions, directions or other communications given to
Northern pursuant to the terms of this Agreement in respect of any of the matters referred to in
this Agreement. In instances indicated in advance by the Fund, Northern may also act pursuant to
telephonic instructions given by designated persons and such telephonic instructions shall be
deemed to be “Authorized Instructions” within the meaning of this definition. Any instructions,
directions or other communications given to Northern by telephone shall promptly thereafter be
confirmed in writing, but Northern will incur no liability for the Fund’s failure, or the failure
of an investment manager, to send such written confirmation or for the failure of any such written
confirmation to conform to the telephonic instruction received by Northern.
(g) “Authorized Person” means in respect of any instruction or communication, any person who
Northern believes in good faith to be any person held out by or professing to have authority to act
on behalf of Fund as being authorized by the Fund to issue instructions to Northern.
8. CONFIDENTIALITY. Except as otherwise required by law or in connection with any required
disclosure to a banking or other regulator, Northern agrees to treat confidential all records and
other information relative to the Fund’s prior, present or potential members, and to not use such
records and information for any purpose other than performance of Northern’s responsibilities and
duties hereunder. Northern may seek a waiver of such confidentiality provisions by furnishing
reasonable prior notice to the Fund and obtaining approval in writing from the Fund, which approval
shall not be unreasonably withheld. Waivers of confidentiality are automatically effective without
further action by Northern where Northern may be exposed to civil or criminal fines, contempt
proceedings or other liability for failure to comply, when requested to divulge such information by
duly constituted governmental authorities with respect to Internal Revenue Service levies,
subpoenas or similar actions, or with respect to requests by the Fund, however Northern agrees to
provide the Trust with notice of such request to the extent permitted under applicable law..
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9. NOTICES. Any notice required or permitted hereunder shall be given in accordance with
Section 7(e), above. Notices may be given to the parties at the following address (or such other
address as a party may specify by notice to the other):
If to the Fund:
Advisers Investment Trust
0000 X. Xxxx Xxxxxx, Xxxxx 000
Xxxxxxxx, Xxxx 00000
Attention: President
Fax: 000-000-000
0000 X. Xxxx Xxxxxx, Xxxxx 000
Xxxxxxxx, Xxxx 00000
Attention: President
Fax: 000-000-000
If to Northern:
The Northern Trust Company
00 XxXxxxx Xxxxxx
Xxxxxxx, Xxxxxxxx 00000
Attention: Head of GFS North America
Fax:
00 XxXxxxx Xxxxxx
Xxxxxxx, Xxxxxxxx 00000
Attention: Head of GFS North America
Fax:
10. WAIVER. The failure of a party to insist upon strict adherence to any term of this
Agreement on any occasion shall not be considered a waiver nor shall it deprive such party of the
right thereafter to insist upon strict adherence to the term of any term of this Agreement. Any
waiver must be in writing signed by the waiving party.
11. FORCE MAJEURE. Neither Party shall not be responsible or liable for any harm, loss or
damage suffered by the Fund, its members, or other third parties or for any failure or delay in
performance of either Party’s obligations under this Agreement arising out of or caused, directly
or indirectly, by circumstances beyond the relevant Party’s control, including, but not limited to
delays, errors or interruptions caused by the Fund or third parties, any industrial, juridical,
governmental, civil or military action, acts of terrorism, insurrection or revolution, nuclear
fusion, fission or radiation, failure or fluctuation in electrical power, heat, light, air
conditioning or telecommunications equipment, or acts of God. In the event of a force majeure, any
resulting harm, loss, damage, failure or delay by either Party will not give the other Party the
right to terminate this Agreement. Northern agrees to act in accordance with its
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Business Continuity Plan in effect from time to time, when it is commercially reasonable to do so.
12. AMENDMENTS. This Agreement may be modified or amended from time to time by mutual
written agreement between the parties. No provision of this Agreement may be changed, discharged,
or terminated orally, but only by an instrument in writing signed by the party against which
enforcement of the change, discharge or termination is sought.
13. TERM. This Agreement shall become effective on the date indicated above. Except as
set forth in Section 5(f), this Agreement shall continue in effect unless terminated by either
party on three months’ prior written notice. Upon termination of this Agreement, the Fund shall
pay Northern such compensation and any out-of-pocket or other reimbursable expenses which may
become due or payable under the terms hereof as of the date of termination or after the date that
the provision of services ceases, whichever is later. In the event that the Fund serves notice of
its intention to terminate the custody agreement in place between it and Northern or any affiliate
of Northern, Northern may terminate this Agreement by notice in writing to the Fund, such
termination to take effect on the same date as the Fund’s termination of the aforementioned custody
agreement.
14. SEVERABILITY. If any provision of this Agreement is invalid or unenforceable, the
balance of the Agreement shall remain in effect, and if any provision is inapplicable to any person
or circumstance it shall nevertheless remain applicable to all other persons and circumstances.
15. ASSIGNABILITY. This Agreement shall not be assigned by any of the parties hereto without
the prior consent in writing of the other party, except that Northern may assign this Agreement to
a successor of all or a substantial portion of its business, or to a party controlling, controlled
by or under common control with Northern.
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16. HEADINGS. All section headings contained in this Agreement are for convenience of
reference only, do not form a part of this Agreement and shall not affect in any way the meaning or
interpretation of this Agreement.
17. GOVERNING LAW. This Agreement shall be construed and the substantive provisions hereof
interpreted under and in accordance with the laws of the State of Illinois.
18. COUNTERPARTS. This Agreement may be executed in any number of counterparts, each of
which shall be deemed to be an original, but such counterparts shall, together, constitute only one
instrument.
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19. ENTIRE AGREEMENT. This Agreement constitutes the entire agreement of the parties and supersedes
all prior agreements and understanding between the parties relating to the subject matter hereof.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by their duly
thereunto authorized representatives as of the date written above.
ADVISERS INVESTMENT TRUST | ||||||
By: | /s/ Xxxxx X Xxxxxxxxx
|
|||||
Print Name: | Xxxxx X Xxxxxxxxx | |||||
Title: | President |
The
undersigned, Xxxxx Xxxxxx, does hereby certify that he/she is the duly elected,
qualified and acting Secretary of Advisers Investment Trust (the “Trust”) and further certifies
that the person whose signature appears above is a duly elected, qualified and acting officer of
the Trust with full power and authority to execute this Agreement on behalf of the Trust and to
take such other actions and execute such other documents as may be necessary to effectuate this
Agreement.
Xxxxx Xxxxxx |
||
Secretary |
THE NORTHERN TRUST COMPANY | ||||||
By: | /s/ Xxxx Xxxxx
|
|||||
Print Name: | Xxxx Xxxxx | |||||
Title: | Vice President |
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SCHEDULE A
FEES AND EXPENSES
FEES AND EXPENSES
Fund Administration, and Accounting
A. | For the services rendered under this Agreement, the Fund shall cause to be paid to Northern out of the assets of the Fund the fees defined on the attached Fee Schedule. | |
B. | For the purpose of determining fees calculated as a function of the Fund’s assets, the value of the Fund’s assets and net assets shall be computed as required by its Prospectus, generally accepted accounting principles, and resolutions of the Fund’s Board of Directors/Trustees. | |
C. | Out-of-pocket expenses, including but not limited to those in Section 5(d), will be computed and billed by Northern and payable quarterly by or on behalf of the Fund. |
ASSUMPTIONS
§ | 1 fund | |
§ | $200 million in AUM in year one | |
§ | US and International Equities | |
§ | 40 holdings | |
§ | 15% turnover |
The following fee schedule, for the provision of Fund Accounting and Fund Administration, services
is calculated on the clients total AUM.
Fund Administration
Tier 1
|
First $100 million | — | 4.0 basis points | |||
Tier 2
|
Next $400 million | — | 3.3 basis points | |||
Tier 3
|
Next $500 million | — | 2.7 basis points | |||
Tier 4
|
Over $1 billion | — | 2.0 basis points | |||
Tier 5
|
Over $2 billion | — | 1.75 basis points |
Fund Accounting
Tier 1
|
First $100 million | — | 2.0 basis points |
Tier 2
|
Next $400 million | — | 1.7 basis points | |||
Tier 3
|
Next $500 million | — | 1.3. basis points | |||
Tier 4
|
Over $1 billion | — | 1.0 basis points | |||
Tier 5
|
Over $2 billion | — | 0.75 basis points |
A minimum per fund fee of $150,000 will apply related to fund administration, fund accounting,
transfer agency and custody services provided through the
corresponding Northern Trust agreements
The fees outlined above are based on the assumptions presented above.
EXCESS CASH MANAGEMENT PROPOSAL
Northern Trust provides excess U.S. dollar cash management services via its Institutional
Mutual Funds. The expense ratios on the Institutional Money Market funds range from 20-35 bps.
For non-U.S. dollar excess cash, Northern Trust offers competitive rates via interest bearing
deposits.
OTHER COSTS
A charge will be applied for: |
§ | Market associated execution costs, not limited to but including stamp duty, securities re-registration charges, third-party foreign exchange, third-party fixed deposits, and proxy voting physical representation/ad hoc expenses will be passed through at cost if and as applicable. | ||
§ | Services required in respect of any directly held property, derivatives or venture capital/private equity portfolios will be evaluated and priced on a case by case business, according to the level of work involved. | ||
§ | The transactions involved in portfolio restructuring such as changing from US portfolio to Global | ||
§ | Additional pricing feeds — if per the direction of the Funds Northern was required to obtain a pricing feed not already utilized by Northern. | ||
§ | Special performance or financial reporting, if applicable. |
OUT OF POCKET EXPENSES
Customary out of pocket expenses will apply. The list below is representative but not
exhaustive. A final list will be described in a services agreement. We are happy to work
together to imbed these out-of-pockets, to the extent possible, in our service fee arrangements
perhaps by utilizing caps of numbers of investors or volumes and adding incremental increases above
caps.
Fund Administration:
Out of pocket expenses generally include:
§ | Fund proxy costs — production, mailing and shareholder vote tabulation and solicitation | ||
§ | Retention of records charges if it is a significant volume | ||
§ | Print and production costs for financial reports and required shareholder reporting |
Fund Accounting:
Generally there are no out of pocket expenses associated with Fund Accounting assuming
Northern’s standard pricing feeds are utilized.
The obligations to pay the fees hereunder do not commence until the date of the initial public
sale of shares of each Fund.
SCHEDULE B
FUND ADMINISTRATON SERVICES
FUND ADMINISTRATON SERVICES
Northern shall provide the following services, in each case, subject to the direction of the Trust
and in accordance with the policies and procedures established by the Trust:
Description of Administration Services on a Continuous Basis:
• | As requested, consult with the Trust’s officers, independent accountants, legal counsel, custodian, fund accountant, distributor and transfer agent in establishing the financial administrative policies and procedures of the Trust; | ||
• | Provide periodic testing of the Fund(s) requirements under the 1940 Act and limitations contained in the Registration Statements as may be mutually agreed upon, including compliance reporting to the designated Officer(s) of the Trust; | ||
• | Compute tax basis provisions for both excise and income tax purposes; | ||
• | Facilitate and support the preparation of the Trust’ federal and state tax returns (including Form 1120-RIC, Form 8613, and any applicable state returns) and extension requests by the Trust’s independent accountants, review the tax returns prepared by the Trust’s independent accountants for consistency with Northern’s tax provisions and knowledge of the Trust, and provide copies to the Trust’s Treasurer for review, execution and filing; | ||
• | Prepare any supplemental tax information that is required at calendar year-end for mailing to shareholders or designated parties (including the ICI primary and secondary layouts sent to the broker dealer community); | ||
• | Review and sign off on annual minimum distribution calculations (income and capital gain) prior to their declaration; | ||
• | Coordinate the audit of the Trust’s financial statements by the Trust’s independent accountants and provide applicable fund information, as requested, and office facilities for audits as necessary; | ||
• | Provide applicable fund information, as requested, in connection with audits and examinations by regulatory bodies; | ||
• | Prepare the annual and semi-annual shareholder reports (not including any Shareholder Letters or Management’s Discussion of Fund Performance) for typesetting by a financial printer (and facilitate subsequent changes to the typeset drafts), the quarterly schedules of investments, and SEC Form N-SAR (and file the related Form N-SAR with the SEC); | ||
• | Provide applicable fund information, as requested, for inclusion in the Trust’s registration statements and the SEC Forms N-CSR, N-Q, and 24f-2; | ||
• | Maintain certain books and records of the Trust as required under Rule 31a-1 of the 1940 Act, as may be mutually agreed upon; | ||
• | Prepare for review by the designated Officer(s) of the Trust annual fund expense budgets, perform accrual analyses and rollforward calculations and recommend changes to fund expense accruals on a periodic basis, arrange for payment of the Trust’s expenses and obtain authorization of accrual changes and expense payments; | ||
• | Prepare and furnish total return performance information for the Fund(s), including such information on an after-tax basis, calculate in accordance with applicable U.S. securities laws and regulations, as may be reasonably requested by Trust management; and | ||
• | Provide sub-certifications in connection with the requirements of the Xxxxxxxx-Xxxxx Act of 2002 with respect to services provided by Northern. |
SCHEDULE C
FUND ACCOUNTING SERVICES
FUND ACCOUNTING SERVICES
Northern shall provide the following services, in each case, subject to the direction of the Trust
and in accordance with the policies and procedures established by the Trust:
Description of Accounting Services on a Continuous Basis:
• | As requested, consult with the Trust’s officers, independent accountants, legal counsel, custodian, financial administrator, distributor and transfer agent in establishing the accounting policies and procedures of the Trust; | ||
• | Maintain the books and records for the Trust’s assets including records of all securities transactions; | ||
• | Calculation of the Fund’s Net Asset Value per share utilizing prices obtained from mutually agreeable sources and transmitting valuation as required by the Trust and the investment adviser; | ||
• | Execute Security Pricing in accordance with Trust’s pricing policy; | ||
• | Reconcile positions, entitlements, accruals and cash with custody records and provide the investment adviser with the beginning cash balance available for investment purposes; | ||
• | Calculate monthly SEC yield, as applicable, and transmit information as required by the investment adviser; | ||
• | Verify and timely record investment buy/sell trade tickets when received from the investment adviser for the Fund; | ||
• | Compute, as appropriate, and in consultation with the Trust’s auditors and tax advisors, the net income and capital gains and losses, dividend payables, dividend factors, yields and weighted average maturity; | ||
• | Determine unrealized appreciation and depreciation on securities held by the Trust; | ||
• | Amortize premiums and accrete discounts on securities purchased at a price other than face value as directed by the Trust; | ||
• | Post Trust transactions to appropriate categories; | ||
• | Accrue expenses as established in the expense budget of the Trust; | ||
• | Determine the outstanding receivables and payables for all security trades, portfolio share transactions and income and expense accounts and distributions in accordance with the Trust policies and procedures; | ||
• | Coordinate with the Trust’s independent auditors and provide accounting reports in connection with the Trust’s regular annual audit and other routine audits and examinations by regulatory agencies; and | ||
• | Maintain historical tax lots for each security. |