PORTFOLIO MANAGEMENT AGREEMENT
Exhibit (d)(5)(a)
![(HIRTLE CALLAGHAN LOGO)](https://www.sec.gov/Archives/edgar/data/934563/000095015208007899/l34092al3409200.gif)
000 Xxxx. Xxxxxxxxxx Xxxx, Xxxxx 000
Xxxxx, Xxxxxxxxxxxx 00000-0000
(000)000-0000
(000) 000-0000 Fax
Xxxxx, Xxxxxxxxxxxx 00000-0000
(000)000-0000
(000) 000-0000 Fax
Presented to the Board of Trustees on 7/20/95
PORTFOLIO MANAGEMENT AGREEMENT
AGREEMENT made this 27th day of July, 1995 between XXXXXXXX ASSOCIATES CAPITAL CORP., a New York
corporation (“Portfolio Manager”) and THE XXXXXX XXXXXXXXX TRUST, a Delaware business trust
(“Trust”).
WHEREAS, the Trust is registered as an open-end, diversified, management series investment company
under the Investment Company Act of 1940, as amended (“Investment Company Act”) which currently
offers five series of beneficial interests (“shares”) representing interests in separate
investment portfolios, and may offer additional portfolios in the future and
WHEREAS, the Trust desires to retain the Portfolio Manager to provide a continuous program of
investment management for The Growth Equity Portfolio of the Trust (“Portfolio”) and Portfolio
Manager is willing, in accordance with the terms and conditions hereof, to provide such services
to the Trust;
NOW THEREFORE, in consideration of the promises and covenants set forth herein and intending to be
legally bound hereby, it is agreed between the parties as follows:
1. Appointment of Portfolio Manager.
The Trust hereby retains Portfolio Manager to provide the investment services set forth herein and
Portfolio Manager agrees to accept such appointment. In carrying out its responsibilities under
this Agreement, the Portfolio Manager shall at all times act in accordance with the investment
objectives, policies and restrictions applicable to the Portfolio as set forth in the then current
Registration Statement of the Trust, applicable provisions of the Investment Company Act and the
rules and regulations promulgated under that Act and other applicable federal securities laws.
2. Duties of Portfolio Manager.
(a) Portfolio Manager shall provide a continuous program of investment management for that portion
of the assets of the Portfolio (“Account”) that may, from time to time be allocated to it by the
Trust’s Board of Trustees, in writing, by an authorized officer of the Trust. It is understood that
the Account may consist of all, a portion of or none of the assets of the Portfolio, and that the
Board of Trustees has the right to allocate and reallocate such assets to the Account at any time,
and from time to time, upon such notice to Portfolio Manager as may, in the view of the Trust, be
necessary to ensure orderly management of the Account or the Portfolio.
(b) Subject to the general supervision of the Trust’s Board of Trustees, Portfolio Manager shall
have sole investment discretion with respect to the Account, including investment research,
selection of the securities to be purchased and sold and the portion of the Account, if any, that
shall be held uninvested, and the selection of brokers and dealers through which securities
transactions in the Account shall be executed. Specifically, and without limiting the generality
of the foregoing, Portfolio Manager agrees that it will:
(i) promptly advise the Portfolio’s designated custodian bank and administrator or accounting
agent of each purchase and sale, as the case may be, made on behalf of the Account, specifying the
name and quantity of the security purchased or sold, the unit and aggregate purchase or sale price,
commission paid, the market on which the transaction was effected, the trade date, the settlement
date, the identity of the effecting broker or dealer and/or such other information, and in such
manner, as may from time to time be reasonably requested by the Trust;
(ii) maintain all applicable books and records with respect to the securities transactions of
the Account. Specifically, Portfolio Manager agrees to maintain with respect to the Account those
records required to be maintained under Rule 31a-l(b)(l), (b)(5) and (b)(6) under the Investment
Company Act with respect to transactions in the Account including, without limitation, records
which reflect securities purchased or sold in the Account, showing for each such transaction, the
name and quantity of securities, the unit and aggregate purchase or sale price, commission paid,
the market on which the transaction was effected, the trade date, the settlement date, and the
identity of the effecting broker or dealer. Portfolio Manager will preserve such records in the
manner and for the periods prescribed by Rule 3 la-2 under the Investment Company Act. Portfolio
Manager acknowledges and agrees that all records it maintains for the Trust are the property of
the Trust and Portfolio Manager will surrender promptly to the Trust any such records upon the
Trust’s request. The Trust agrees, however, that Portfolio Manager may retain copies of those
records that are required to be maintained by Portfolio Manager under federal or state regulations
to which it may be subject or are reasonably necessary for purposes of conducting its business;
(iii) provide, in a timely manner, such information as may be reasonably requested by the
Trust or its designated agents in connection with, among other things, the daily computation of
the Portfolio’s net asset value and net income, preparation of proxy statements or amendments to
the Trust’s registration statement and monitoring investments made in the Account to ensure
compliance with the various limitations on investments applicable to the Portfolio and to ensure
that the Portfolio will continue to qualify for the special tax treatment accorded to regulated
investment companies under Subchapter M of the Internal Revenue Code of 1986, as amended; and
(iv) render regular reports to the Trust concerning the performance of Portfolio Manager of
its responsibilities under this Agreement. In particular, Portfolio Manager agrees that it will,
upon reasonable notice and at the reasonable request of the Board of Trustees, attend meetings of
the Board or its validly constituted committees and make its officers and employees available to
meet with the officers and employees of the Trust at least quarterly to review the investments and
investment program of the Account.
3. Portfolio Transaction and Brokerage. In placing orders for portfolio securities with
brokers and dealers, Portfolio Manager shall use its best efforts to execute securities
transactions on behalf of the Account in such a manner that the total cost or proceeds in each
transaction is the most favorable under the circumstances. Portfolio Manager may, however, in its
discretion, direct orders to brokers that provide to Portfolio Manager research, analysis, advice
and similar services, and Portfolio Manager may cause the Account to pay to those brokers a higher
commission than may be charged by other brokers for similar transactions, provided that Portfolio
Manager determines in good faith that such commission is reasonable in terms either of the
particular transaction or of the overall responsibility of the Portfolio Manager to the Account
and any other accounts with respect to which Portfolio Manager exercises investment discretion,
and provided further that the extent and continuation of any such practice is subject to review by
the Trust’s Board of Trustees. Portfolio Manager shall not execute any portfolio transactions for
the Trust with a broker or dealer which is an “affiliated person” of the Trust or Portfolio
Manager, including any other investment advisory organization that may, from time to time act as a
portfolio manager for the Portfolio or any of the Trust’s other Portfolios, without prior written
approval of the Trust. The Trust shall provide a list of such affiliated brokers and dealers to
Portfolio Manager and will promptly advise Portfolio Manager of any changes in such list.
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4. Expenses and Compensation.
Portfolio Manager shall pay all of its expenses incurred in the performance of its duties under
this Agreement and shall not be required to pay any expenses of the Trust. For its services under
this Agreement, Portfolio Manager shall be entitled to receive a fee at the annual rate of .30% of
the average daily net assets of the Account, which fee shall be payable monthly.
5. Limitation of Liability and Indemnification.
(a) Portfolio Manager shall not be liable for any error of judgment or mistake of law or for any
loss suffered by the Trust in connection with the matters to which this Agreement relates
including, without limitation, losses that may be sustained in connection with the purchase,
holding, redemption or sale of any security or other investment by the Trust except a loss
resulting directly from willful misfeasance, bad faith or gross negligence on the part of Portfolio
Manager in the performance of its duties or from reckless disregard by it of its duties under this
Agreement.
(b) Notwithstanding the foregoing, Portfolio Manager expressly agrees that the Trust may rely upon
written information provided by Portfolio Manager to the Trust (including, without limitation,
information contained in Portfolio Manager’s then current Form ADV) in accordance with Section 9 of
the Agreement or otherwise in preparing the Trust’s registration statement and amendments thereto
and certain periodic reports relating to the Trust and its Portfolios that are required to be
furnished to shareholders of the Trust and/or filed with the Securities and Exchange Commission
(“SEC Filings”). Provided that an SEC Filing is provided to Portfolio Manager at least 10 days
prior to the date on which it will become effective in the case of a registration statement, or be
distributed to shareholders, in the case of proxy statements and/or shareholder reports, Portfolio
Manager agrees to indemnify and hold harmless the Trust and each of its Trustees, officers and
employees from any claims, liabilities and expenses, including reasonable attorneys’ fees, incurred
as a result of the inclusion in any SEC Filing so provided of any untrue statement or alleged
untrue statement of a material fact made by Portfolio Manager in any such written information and
upon which the Trust relies in preparing any SEC Filing, or any omission or alleged omission to
state in such written information a material fact necessary to make such statements not misleading
(“material omission”). Portfolio Manager will not, however, be required to so indemnify any
person under this Section 5 to the extent that Portfolio Manager relied upon an untrue statement or
material omission made by an officer or Trustee of the Trust or where such untrue statement or
material omission was made in reliance upon information furnished to the Portfolio Manager in
writing by such officer or Trustee, or by the Trust’s custodian bank, administrator or accounting
agent.
6. Permissible Interest.
Subject to and in accordance with the Trust’s Declaration of Trust and Bylaws and corresponding
governing documents of Portfolio Manager, directors, officers, agents and shareholders of the
Trust may have an interest in the Portfolio Manager as officers, directors, agents and/or
shareholders or otherwise. Portfolio Manager may have similar interests in the Trust. The effect
of any such interrelationships shall be governed by said governing documents and the provisions of
the Investment Company Act.
7. Duration Termination and Amendments.
This Agreement shall become effective as of the date first written above and shall continue in
effect for two years. Thereafter, this Agreement shall continue in effect from year to year for so
long as its continuance is specifically approved, at least annually, by (i) a majority of the Board
of Trustees or the vote of the holders of a majority of the Portfolio’s outstanding voting
securities; and (ii) the affirmative vote, cast in person at a meeting called for the purpose of
voting on such continuance, of a majority of those members of the Board of Trustees (“Independent
Trustees”) who are not “interested persons” of the Trust or any investment adviser to the Trust.
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This Agreement may be terminated by the Trust or by Portfolio Manager at any time and without
penalty upon sixty days written notice to the other party, which notice may be waived by the party
entitled to it. This Agreement may not be amended except by an instrument in writing and signed by
the party to be bound thereby provided that if the Investment Company Act requires that such
amendment be approved by the vote of the Board, the Independent Directors, and/or the holders of
the Trust’s or the Portfolio’s outstanding shareholders, such approval must be obtained before any
such amendment may become effective. This Agreement shall terminate upon its assignment.
For purposes of this Agreement, the terms “majority of the outstanding voting securities,
“assignment” and “interested person” shall have the meanings set forth in the Investment Company
Act.
8. Confidentiality; Use of Name.
(a) Portfolio Manager acknowledges and agrees that during the course of its responsibilities
hereunder, it may have access to certain information that is proprietary to the Trust or to one or
more of the Trust’s agents or service providers. Portfolio Manager agrees that Portfolio Manager,
its officers and its employees shall treat all such proprietary information as confidential and
will not use or disclose information contained in, or derived from such material for any purpose
other than in connection with the carrying out of Portfolio Manager’s responsibilities hereunder,
provided, however, that this shall not apply in the case of (i) information that is publicly
available; (ii) information that Portfolio Manager obtains from other sources without knowing of
any obligation of confidentiality that such sources have to the Trust, and (iii) disclosures
required by law or requested by any regulatory authority that may have jurisdiction over Portfolio
Manager, in which case Portfolio Manager shall request such confidential treatment of such
information as may be reasonably available. In addition, Portfolio Manager shall use its best
efforts to ensure that any agent or affiliate of Portfolio Manager who may gain access to such
proprietary materials shall be made aware of the proprietary nature of such materials and shall
likewise treat such materials as confidential.
(b) It is acknowledged and agreed that the names “Xxxxxx Xxxxxxxxx,” “Xxxxxx Xxxxxxxxx Chief
Investment Officers” (which is a registered trademark of Xxxxxx, Xxxxxxxxx & Co., Inc. (“HCCI”)),
and derivatives of either, as well as any logo that is now or shall later become associated with
either name (“Marks”) are valuable property of HCCI and that the use of the Marks or any one of
them, by the Trust or its agents is subject to the license granted to the Trust by HCCI. Portfolio
Manager agrees that it will not use any Xxxx without the prior written consent of the Trust or
HCCI.
(c) Portfolio Manager consents to use of its name, performance data, biographical data and other
pertinent data by the Trust for use in marketing and sales literature, provided that any such
marketing and sales literature (other than the Trust’s prospectus included in its then current
registration statement) shall not be used by the Trust without the prior written consent of
Portfolio Manager. The Trust agrees to treat Portfolio Manager’s advice and information rendered
to the Portfolio confidential and for use only by the Trust, subject to the exception stated in
clauses Section 8(a)(i), (ii) and (iii), above. The provisions of this Section 8 shall survive
termination of this Agreement.
9. Representations Warranties and Agreements of Portfolio Manager.
Portfolio Manager represents and warrants that:
(a) It is registered as an investment adviser under the Investment Advisers Act of 1940
(“Investment Advisers Act”), it will maintain such registration in full force and effect and will
promptly report to the Trust the commencement of any formal proceeding that would be reasonably
likely to render the Portfolio Manager ineligible to serve as an investment adviser to a
registered investment company under Section 9 of the Investment Company Act.
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(b) It understands that, as a result of its services hereunder, certain of its employees and
officers may be deemed “access persons” of the Trust within the meaning of Rule 17j-l under the
Investment Company Act and that each such access person is subject to the provisions of the code of
ethics (“Trust’s Code”) adopted by the Trust in compliance with such rule. Portfolio Manager
further represents that it is subject to a written code of ethics (“Portfolio Manager’s Code”)
complying with the requirements of Rule 204-2(a)(12) under the Investment Advisers Act and has
provided a copy of such code to the Trust. During the period that this Agreement is in effect, an
officer or director of Portfolio Manager shall certify to the Trust, on a quarterly basis, that
Portfolio Manager has complied with the requirements of Portfolio Manager’s Code during the prior
year and that either (i) no violation of such code has occurred or, (ii) if such a violation has
occurred, that appropriate action was taken in response to such violation. Upon the written
request of the Trust, Portfolio Manager shall permit the Trust, or it designated agents, to examine
the reports required to be made by Portfolio Manager under rule 17j-l(c)(l) under the Investment
Company Act. In addition, Portfolio Manager acknowledges that the Trust may, in response to
regulations or recommendations issued by the Securities and Exchange Commission or other regulatory
agencies, from time to time, request additional information regarding the personal securities
trading of its directors, partners, officers and employees and the policies of Portfolio Manager
with regard to such trading. Portfolio Manager agrees that it make every reasonable effort to
respond to the Trust’s requests in this area.
(c) Upon request of the Trust, Portfolio Manager shall promptly supply the Trust with any
information concerning Portfolio Manager and its stockholders, employees and affiliates that the
Trust may reasonably require in connection with the preparation of its registration statements,
proxy materials, reports and other documents required, under applicable state or Federal laws, to
be filed with state or Federal agencies or to be provided to shareholders of the Trust.
10. Status of Portfolio Manager.
The Trust and Portfolio Manager acknowledge and agree that the relationship between Portfolio
Manager and the Trust is that of an independent contractor and under no circumstances shall any
employee of Portfolio Manager be deemed an employee of the Trust or any other organization that
the Trust may, from time to time, engage to provide services to the Trust, its Portfolios or its
shareholders. The parties also acknowledge and agree that nothing in this Agreement shall be
construed to restrict the right of Portfolio Manager or its affiliates to perform investment
management or other services to any person or entity, including without limitation, other
investment companies and persons who may retain Portfolio Manager to provide investment management
services and the performance of such services shall not be deemed to violate or give rise to any
duty or obligations to the Trust. It is understood that Portfolio Manager shall not have any
obligation to purchase for or sell for the Portfolio any security that Portfolio Manager or its
affiliates or employees may purchase or sell for its or their own account or for the account of
any other client.
11. Counterparts and Notice.
This Agreement may be executed in one or more counterparts, each of which shall be deemed to be an
original. Any notice required to be given under this Agreement shall be deemed given when
received, in writing addressed and delivered, by certified mail, by hand or via overnight delivery
service as follows:
If to the Trust:
Xx. Xxxxxx X. Xxxxxxxxx, President
The Xxxxxx Xxxxxxxxx Trust
000 Xxxx Xxxxxxxxxx Xxxx
Xxxxx, XX 00000-0000
Xx. Xxxxxx X. Xxxxxxxxx, President
The Xxxxxx Xxxxxxxxx Trust
000 Xxxx Xxxxxxxxxx Xxxx
Xxxxx, XX 00000-0000
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If to Portfolio Manager:
Xx.Xxxxxx X. Xxxxxx
Senior Vice President
Xxxxxxxx Associates Capital Corp.
000 Xxxxxxxxx Xxxxxx
Xxx Xxxx, Xxx Xxxx 00000
Xx.Xxxxxx X. Xxxxxx
Senior Vice President
Xxxxxxxx Associates Capital Corp.
000 Xxxxxxxxx Xxxxxx
Xxx Xxxx, Xxx Xxxx 00000
12. Miscellaneous. The captions in this Agreement are included for convenience of
reference only and in no way define or delimit any of the provisions hereof or otherwise affect
their construction or effect. If any provision of this Agreement shall be held or made invalid by
a court decision, statute, rule or otherwise, the remainder of this Agreement shall not be
affected thereby. This Agreement shall be binding upon and shall inure to the benefit of the
parties hereto and their respective successors and shall be governed by the law of the state of
Delaware provided that nothing herein shall be construed as inconsistent with the Investment
Company Act or the Investment Advisers Act.
Portfolio Manager is hereby expressly put on notice of the limitations of shareholder and Trustee
liability set forth in the Declaration of Trust of the Trust and agrees that obligations assumed by
the Trust pursuant to this Agreement shall be limited in all cases to the assets of The Growth
Equity Portfolio Manager further agrees that it will not seek satisfaction of any such obligations
from the shareholders or any individual shareholder of the Trust, or from the Trustees of the Trust
or any individual Trustee of the Trust.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by their officers
thereunto duly authorized as of the day and year first written above.
ATTEST: ![]() |
Xxxxxxxx Associates Capital Corp. | |||
By: | ![]() |
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ATTEST: ![]() |
The Xxxxxx Xxxxxxxxx Trust | |||
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