CONTRACT MODIFICATION AGREEMENT NO. 3 TO MEDICAL SERVICES AGREEMENT BETWEEN COMMONWEALTH OF PENNSYLVANIA, DEPARTMENT OF CORRECTIONS AND PRISON HEALTH SERVICES, INC.
Exhibit 99.1
CONTRACT MODIFICATION AGREEMENT NO. 3 TO
MEDICAL SERVICES AGREEMENT
BETWEEN COMMONWEALTH OF PENNSYLVANIA,
DEPARTMENT OF CORRECTIONS
AND PRISON HEALTH SERVICES, INC.
MEDICAL SERVICES AGREEMENT
BETWEEN COMMONWEALTH OF PENNSYLVANIA,
DEPARTMENT OF CORRECTIONS
AND PRISON HEALTH SERVICES, INC.
This Modification No. 3 (“Modification”) to the Medical Services Agreement between the
Commonwealth of Pennsylvania, Department of Corrections and Prison Health Services, Inc.
(“Contract”) is made this 4th day of February, 2007, by and between the Commonwealth of
Pennsylvania, Department of Corrections (“Department”) and Prison Health Services, Inc. (“PHS”).
WHEREAS, the Department and PHS are parties to the Contract; and
WHEREAS, under the Contract PHS delivers general health care and specialized medical services
to inmates in the custody of the Department; and
WHEREAS, the Contract is a multi-year contract covering a period of five (5) years; and
WHEREAS, the Contract provided for annual costs increases; and
WHEREAS, under the Contract, annual cost increases were based on the U.S. Dept. of Labor
Bureau of Labor Statistics’ (“BLS”) Employment Cost Index (“ECI”) medical care component; and
WHEREAS, the BLS unexpectedly eliminated the ECI medical care component midway through the
Contract year covering the period September 1, 2005 through August 31, 2006; and
WHEREAS, PHS and the Department (collectively referred to hereinafter as the “Parties”) must
agree to an alternative basis for annual cost increases, including costs increases for the period
prior to the date of this Modification; and
WHEREAS, the large, unanticipated increase in the Department’s inmate population created the
need to re-open the State Correctional Institution at Pittsburgh (“SCI-Pittsburgh”); and
WHEREAS, the unanticipated re-opening of SCI-Pittsburgh created unanticipated inmate treatment
needs, e.g., a need for a specialty clinics at SCI-Pittsburgh; and
WHEREAS, PHS provided specialty clinic services at SCI-Pittsburgh at the request of the
Department even though there were not specific provisions in the Contract for such services; and
WHEREAS, the supply of specialty clinic services by PHS at SCI-Pittsburgh at the request of
the Department even though there were no specific provisions in the Contract for such services
could result in litigation between the Department and PHS over compensation for such services; and
WHEREAS, the Department and PHS prefer and intend to resolve this matter through an agreement
rather than litigation; and
WHEREAS, the parties anticipate that the continuing increase in the Department’s inmate
population will create additional inmate treatment needs, particularly specialty clinic needs, at
newly constructed state correctional institutions; and
WHEREAS, the parties seek to provide for a basis for the operation of new specialty clinics
within the clear scope of the terms of the Contract; and
WHEREAS, PHS has under the Contract delivered superior quality health care to the Department’s
inmate population; and
WHEREAS, the superior quality of the health care to the Department’s inmate population
delivered by PHS under the Contract is reflected, in part, by the fact that the malpractice
insurance costs for services provided under the Contract have declined significantly since the
beginning of the Contract; and
WHEREAS, the Contract expires on August 31, 2008; and
WHEREAS, the ordinary procurement process for the issuance of a new contract of this type
would involve a Request for Proposal (“RFP”) process that, considering the very complex services
provided under the Contract, could take more than a year from development to implementation; and
WHEREAS, the RFP process would cost the Department a significant amount of time and money; and
WHEREAS, a change in the medical services provider for the Department’s inmate population
would result in a significant disruption in the continuity, efficiency and efficacy of the health
care provided to the Department’s inmate population; and
WHEREAS, this adverse impact would be exacerbated by the large increase in the Department’s
inmate population that the Department has experienced over the past several years and is currently
experiencing; and
WHEREAS, continuity takes on added importance in light of the significant turnover the
Department is experiencing, particularly with respect to experienced management positions, as a
result of changes in the Commonwealth’s retirement benefits plan; and
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WHEREAS, the large increase in the Department’s inmate population has created significant
challenges to existing staff in meeting the health care needs of the Department’s inmate
population; and
WHEREAS, the development and implementation of an RFP procurement process would distract staff
from the performance of their regular duties; and
WHEREAS, the extension of the Contract would avoid the need for the development and
implementation of an RFP procurement process for inmate health care services; and
WHEREAS, in consideration for the Department continuing its contractual relationship with PHS,
PHS has offered to provide to the Department with its proprietary automated intake and chronic care
tracking systems at no cost to the Department; and
WHEREAS, in consideration for the Department continuing its contractual relationship with PHS,
PHS has also offered to provide to the Department with significant cost increase avoidance; and
WHEREAS, in consideration for the Department continuing its contractual relationship with PHS,
PHS has further offered to provide to the Department with a deferral in the timing of payment for
aggregate cap settlements; and
WHEREAS, the Department and Commonwealth’s Department of General Services have both determined
that it would be in the best interests of the Commonwealth to renew the Contract for a period of
five (5) years.
NOW THEREFORE, in consideration of the mutual covenants herein contained, and the
considerations identified herein, and intending to be legally bound, the Department and PHS agree
as follows:
1. PHS and the Department (collectively referred to hereinafter as the “Parties”) agree to
extend the term of the Contract and continue their contractual relationship for five (5) years so
that the Contract will not expire on August 31, 2008, but will instead expire and conclude on
August 31, 2013.
2. Beginning on September 1, 2007 and continuing through the end of the Contract period
(August 31, 2013), the Parties agree to continue the effect of the provisions of Paragraphs 4 of 5
of Contract Modification Agreement No. 2. Thus, PHS will reduce its monthly base fees to the
Department by $41,667, resulting in a total base fee reduction of $500,000 for each contract year.
In calculating subsequent yearly base fees, any annual increase as described in Section 3 below
will be applied net of this $500,000 base fee reduction.
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3. The Contract’s provisions concerning an annual increase in PHS’ compensation rates, see
Attachment 3, Part I to PHS’ proposal in response to the Department’s Request for Proposals, as
amended by Contract Modification No. 2, is modified as follows:
a. | For the period between September 1, 2006 and August 31, 2010, the annual increase shall be 4%. |
b. | For the period between September 1, 2010 and August 31, 2013, the annual increase shall be 3.85%. |
4. Professional liability costs are not to be taken into consideration when calculating any
increase in PHS’ compensation rates, as professional liability costs (i.e., insurance premiums,
surplus line taxes, Pennsylvania MCare fund surcharges, and any actual expenses and indemnity
incurred above insurance policy limits) will continue to be reimbursed at PHS’ actual costs.
5. PHS will continue to provide on-site, specialty clinics at SCI-Pittsburgh. The clinics
will include, at a minimum:
Optometry Clinic | 4 hours per month at an hourly cost of $102.73, |
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Infectious Disease | 4 hours per month at an hourly cost of 234.79. |
The costs for these on-site, specialty clinic services will be invoiced separately from the base
fee on a monthly basis and are subject to the annual increase described above. PHS will invoice
the Department for on-site, specialty clinic services provided at SCI-Pittsburgh prior to the date
of this Modification at the rates specified above.
6. For any additional, future, on-site, specialty clinic desired by the Parties, the
established rate(s) for each on-site, specialty clinic service, along with compensation survey data
from the closest geographic market, will be taken into consideration when determining on-site,
specialty clinic hourly rates at SCI-Pittsburgh or a new institution, should one be added during
the term of this Contract. The on-site, specialty clinic hourly rates used for consideration will
be that of the geographically closest existing institution. The costs for these clinics will be
invoiced on a monthly basis and are subject to the annual increase described above.
7. Effective September 1, 2006, the Contract, including Contract Modification No. 2, is
modified in that the use of the language “accrual basis” with reference to any settlement of the
Outside Medical Services Cap is replaced with “adjudicated claim basis.”
8. The Parties agree that any savings attributed to any difference between the Contract’s
annual aggregate cap for Outside Medical Services costs and the actual annual aggregate of Outside
Medical Services costs of a single year (September 1 through August 31), will be shared equally
between the Parties in a year where the actual annual
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aggregate of Outside Medical Services costs are less than the Contract’s annual aggregate cap.
By way of example, if under the Contract, PHS is exclusively responsible for Outside Medical
Services costs totaling $22 million for the period between September 1, 2008 and August 31, 2009,
and PHS incurs $18 million in actual Outside Medical Services costs during this period, the
Department will receive $2 million from PHS.
9. PHS, with the cooperation of the Department, will provide access at Department facilities
to PHS’ proprietary Automated Intake System known as Catalyst ™ and its proprietary
Chronic Care Tracking System for utilization in the provision of medical services by PHS to the
Department’s inmate population. The Department agrees that PHS shall retain sole ownership to and
all rights, title and interest in the Automated Intake and Chronic Care tracking Systems and to all
applications, source code and other materials related to the Automated Intake and Chronic Care
Tracking Systems. PHS will bear the costs of technology, implementation, training and support
related to the access and utilization of these systems.
10. PHS agrees to encrypt all data, including backups, provided to PHS by the Department for
use in the Automated Intake and Chronic Care Tracking Systems regarding the medical treatment of
inmates incarcerated by the Department.
11. Upon request, PHS will provide an off-line copy of any data contained in the Automated
Intake and Chronic Care Tracking Systems regarding the medical treatment of inmates incarcerated by
the Department.
12. Upon termination of the Contract, PHS will return or provide a copy of any data contained
in the Automated Intake and Chronic Care Tracking Systems regarding the medical treatment of
inmates incarcerated by the Department.
13. If this Contract is not extended further or if a new contract is not entered into between
PHS and the Department, effective no later than September 1, 2013, for the provision of medical
services by PHS to the Department’s inmate population, at the termination of this Contract, PHS
will grant the Department a non-transferable, non-exclusive, perpetual use license for PHS’
proprietary Automated Intake and Chronic Care Tracking Systems.
14. Upon the termination of this Contract, PHS will offer a maintenance agreement for PHS’
proprietary Automated Intake and Chronic Care Tracking Systems that the Department may choose to
accept or decline. The maintenance agreement shall provide that PHS shall:
a. | Enable the Department to continue to have access to and utilization of PHS’ proprietary Automated Intake and Chronic Care Tracking Systems through a license granted in accordance with Section 13 above; |
b. | Correct any errors found in the Automated Intake and Chronic Care Tracking Systems or encountered in its operation and provide |
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up to 200 hours of development time annually for any enhancements to the system requested by the Department; and |
c. | Provide the Department with upgrades to the systems on the same basis as any of PHS’ other customers. |
15. The cost for this service shall be an annual maintenance fee of $50,000 plus $100 per hour
for any development time that exceeds the 200 annual development hours. The annual maintenance fee
and the additional development hourly costs are subject to the 4% annual increase beginning on
September 1, 2007 and continuing through the duration of the provision of maintenance services by
PHS. PHS agrees to continue to offer the renewal of this maintenance agreement for a period of
five (5) years after the termination of the Contract. If PHS decides to discontinue the operation
of its Automated Intake and Chronic Care Tracking Systems for any reason, including technological
obsolescence, it will give the Department written notice of PHS’ intent two (2) years prior to the
final discontinuation date.
16. Except as specifically modified herein, all other terms and conditions of the Contract
shall remain unchanged and in full force and effect.
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IN WITNESS WHEREOF, and intending to be legally bound, the parties hereto subscribe their
names to this instrument.
PRISON HEALTH SERVICES, INC. | COMMONWEALTH
OF PENNSYLVANIA DEPARTMENT OF CORRECTIONS |
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/s/ Xxxxxxx Xxxxxxxxx | /s/ Xxxxxxx X. Xxxxx |
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By: Xxxxxxx Xxxxxxxxx | By: Xxxxxxx X. Xxxxx, PhD. |
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President and CEO | Secretary |
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Date: 12/7/07 | Date:
12/11/07 |
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/s/
Xxxxxxx X. Xxxxxx
By: Xxxxxxx X. Xxxxxx
Secretary/Treasurer
Date:
12/7/07
/s/ Xxxxxxxxx X. Xxxx | Date:
1/31/08 |
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Comptroller’s Office |
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Approved for Form and Legality: | ||
/s/ Xxxxxx X. Xxxxx | Date:
12/18/07
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Office of Chief Counsel | ||
Pennsylvania Department of Corrections | ||
/s/ Xxxxxx X. Xxxxx | Date:
12/27/07
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Office of General Counsel | ||
/s/ Xxx X. Xxxxxxx | Date:
1/9/08
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|
Office of Attorney General |
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