FUND SERVICE AGREEMENT
Exhibit (h)(2)
• Administration and Compliance Services
• Accounting Services
• Regulatory Services
Table of Contents
Section | Page | |||
1. Appointment |
1 | |||
2. Representations and Warranties |
1 | |||
3. Delivery of Documents |
4 | |||
4. Services Provided |
5 | |||
5. Fees and Expenses |
6 | |||
6. Limitation of Liability and Indemnification |
8 | |||
7. Term and Termination |
12 | |||
8. Notices |
12 | |||
9. Waiver |
13 | |||
10. Force Majeure |
13 | |||
11. Amendments |
14 |
Section | Page | |||
12. Severability |
14 | |||
13. Governing Law |
14 | |||
14. Obligations of the Trust |
14 | |||
15. Separate Agreements |
15 | |||
16. Privacy |
15 | |||
17. Intellectual Property |
16 | |||
18. Use of Names |
17 | |||
Signatures |
18 |
Table of Contents (continued)
Page | ||||
Schedule A — Fees and Expenses |
A-1 | |||
Schedule B — Administration and Compliance Services |
B-1 | |||
Schedule C — Accounting Services |
C-1 | |||
Schedule D — Regulatory Services |
D-1 |
AGREEMENT
made as of February 26, 2008 by and between NETS TRUST (the “Trust”), a Maryland business
trust, and X.X. XXXXXX INVESTOR SERVICES CO. (“X.X. Xxxxxx”), a Delaware corporation.
WITNESSETH:
WHEREAS, the Trust is registered as an investment company under the Investment Company Act
of 1940, as amended (the “1940 Act”); and
WHEREAS, the Trust wishes to contract with X.X. Xxxxxx to provide certain services with
respect to the Trust;
WHEREAS, the Trust intends to issue in respect of certain of its portfolios (the
“Portfolios”) an exchange-traded class of shares for each Portfolio (each a “ETS Series”). The
Trust on behalf of each Portfolio, shall issue and redeem exchange-traded shares of each
Portfolio, as more fully described in the current prospectus and statement of additional
information of the Trust, including in its registration statement on Form N-1A,
No. 333-147077; 811-22140; and as authorized under the Order of Exemption dated
March 17, 2008 of the Securities and Exchange
Commission (“Order of Exemption”).
NOW, THEREFORE, in consideration of the premises and mutual covenants herein contained, it
is agreed between the parties hereto as follows:
1. Appointment. The Trust hereby appoints X.X. Xxxxxx to provide services for the
Trust, as described hereinafter, subject to the supervision of the Board of Trustees of the Trust
(the “Board”), for the period and on the terms set forth in this Agreement. X.X. Xxxxxx accepts
such appointment and agrees to furnish the services herein set forth in return for the
compensation as provided in Section 5 of and Schedule A to this Agreement.
2. Representations and Warranties.
(a) X.X. Xxxxxx represents and warrants to the Trust that:
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(i) X.X. Xxxxxx is a corporation, duly organized and existing under the laws of the State of
Delaware;
(ii) X.X. Xxxxxx is duly qualified to carry on its business in the Commonwealth of
Massachusetts;
(iii) X.X. Xxxxxx is empowered under applicable laws and by its Articles of Incorporation
and By-Laws to enter into and perform this Agreement;
(iv) all requisite corporate proceedings have been taken to authorize X.X. Xxxxxx to enter
into and perform this Agreement;
(v) X.X. Xxxxxx has, and will continue to have, access to the facilities, personnel and
equipment required to fully perform its duties and obligations hereunder;
(vi) no legal or administrative proceedings have been instituted or threatened which would
impair X.X. Xxxxxx’x ability to perform its duties and obligations under this Agreement; and
(vii) X.X. Xxxxxx’x entrance into this Agreement shall not cause a material breach or be in
material conflict with any other agreement or obligation of X.X. Xxxxxx or any law or regulation
applicable to X.X. Xxxxxx;
(viii) X.X. Xxxxxx will maintain and update from time to time business continuation and
disaster recovery procedures with respect to its services under this Agreement that meet reasonable
commercial standards, subject to Section 10 of this Agreement.
(ix) X.X. Xxxxxx will comply with all policies and procedures of the Trust of which it
receives written notice from the Trust and all applicable federal laws, including but not limited
to the 1940 Act, the Securities Act of 1933, as amended (“1933 Act”), and the Securities Exchange
Act of 1934, as amended, and any and all rules and regulations of applicable governmental or
regulatory agencies. To the extent applicable to the services provided by X.X. Xxxxxx pursuant to
this Agreement, X.X. Xxxxxx agrees that it will comply with any requirements set forth in (i) the
Exchange Act Rule 19b-4 relief provided to the American Stock Exchange LLC (Release No. 34-52197;
File No. SR-Amex-2004-62) or similar relief which may be provided to any other listing exchange;
(ii) the First Amended and Restated Application for an Order (“Order of Exemption”) under
Section 6(c) of the 1940 Act for an exemption from Sections
2(a)(32), 5(a)(1),
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22(d), 22(e) and 24(d) of the 1940 Act and Rule 22c-1 under the 1940 Act
and under Sections 6(c) and 17(b) of the 1940 Act for an exemption from Sections 17(a)(1) and
17(a)(2) of the 1940 Act, and under Section 12(d)(1)(J) of the 1940 Act for an exemption from
Section 12(d)(1)(A) and 12(d)(1)(B) of the 1940 Act, File
No. 812-13444; (iii) the registration
statement (“Registration Statement”) of the Funds, including exhibits, as amended on Form N-1A
under the 1933 Act and 1940 Act as filed with the SEC; and (iv) if applicable, the Request for
Exemptive, Interpretive or No-Action Relief from Section 11(d)(1) of the Exchange Act and Rules
10a-1, 10b-10, 10b-17, 11d1-2, 14e-5, 15c1-5, 15c1-6, Rules 101 and 102 of Regulation M and Rule
200(g) of Regulation SHO.
(x) X.X. Xxxxxx will comply with the Trust’s portfolio holdings disclosure policy.
(b) The Trust represents and warrants to X.X. Xxxxxx that:
(i) the Trust is a Maryland business trust, duly organized and existing and in good standing
under the laws of Maryland;
(ii) the Trust is empowered under applicable laws and by its Agreement and Declaration of
Trust (“Charter Document”) and By-Laws to enter into and perform this Agreement;
(iii) all requisite proceedings have been taken to authorize the Trust to enter into and
perform this Agreement;
(iv) the Trust is an investment company properly registered under the 1940 Act;
(v) a registration statement under the 1933 Act and the 1940 Act on Form N-1A has been filed
and will be effective and will remain effective during the term of this Agreement, and the Order
of Exemption will be issued at or before the time that the Registration Statement is declared
effective by the SEC, and all necessary filings under the laws of the states will have been made
and will be current during the term of this Agreement;
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(vi) no legal or administrative proceedings have been instituted or threatened which would
impair the Trust’s ability to perform its duties and obligations under this Agreement;
(vii) the Trust’s Registration Statement complies in all material respects with the 1933 Act
and the 1940 Act (including the rules and regulations thereunder) and none of the Trust’s
prospectuses and/or statements of additional information contain any untrue statement of material
fact or omit to state a material fact necessary to make the statements therein not misleading;
however, this representation and warranty does not eliminate any obligations of X.X. Xxxxxx to
comply with the applicable laws as they relate to information, prepared and provided by X.X.
Xxxxxx that is included in any of the Fund’s prospectuses and/or statements of additional
information; and
(viii) the Trust’s entrance into this Agreement shall not cause a material breach or be in
material conflict with any other agreement or obligation of the Trust or any law or regulation
applicable to it where such breach or conflict would impair the Trust’s ability to perform its
duties or obligations hereunder.
3. Delivery of Documents. The Trust or its agent will promptly furnish to X.X.
Xxxxxx such copies, properly certified or authenticated, of contracts, documents and other
related information that X.X. Xxxxxx may reasonably request or requires to properly discharge its
duties. Such documents may include but are not limited to the following:
(a) Resolutions of the Board authorizing the appointment of X.X. Xxxxxx to provide certain
services to the Trust and approving this Agreement;
(b) The Trust’s Charter Document;
(c) The Trust’s By-Laws;
(d) The Trust’s Notification of Registration on Form N-8A under the 1940 Act as filed with
the Securities and Exchange Commission (“SEC”);
(e) The Trust’s Registration Statement;
(f) Any applicable Orders of Exemption with respect to the Trust;
(g) Copies of the Investment Advisory Agreement between the Trust and its investment adviser
(the “Advisory Agreement”);
(h) Opinions of counsel and auditors’ reports;
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(i) The Trust’s prospectus(es) and statement(s) of additional information relating to all
funds, series, portfolios and classes, as applicable, and all amendments and supplements thereto
(such Prospectus(es) and Statement(s) of Additional Information and supplements thereto, as
presently in effect and as from time to time hereafter amended and supplemented, herein called
the “Prospectuses”); and
(j) Such other agreements as the Trust may enter into from time to time including securities
lending agreements, futures and commodities account agreements, brokerage agreements and options
agreements.
4. Services Provided.
(a) X.X. Xxxxxx will provide the following services subject to the control, direction and
supervision of the Board and in compliance with the objectives, policies and limitations set
forth in the Trust’s Registration Statement, Charter Document and By-Laws; applicable U.S. laws
and regulations; and all resolutions and policies implemented by the Board, of which X.X. Xxxxxx
has been notified by the Trust:
(i) Administration and Compliance Services; and
(ii) Accounting Services; and
(iii) Regulatory Services.
A detailed description of each of the above services is contained in Schedules B, C and D,
respectively, to this Agreement.
(b) X.X. Xxxxxx will also:
(i) provide office facilities with respect to the provision of the services contemplated
herein (which may be in the offices of X.X. Xxxxxx or a corporate affiliate of X.X. Xxxxxx);
(ii) provide the services of individuals to serve as officers of the Trust who will be
designated by X.X. Xxxxxx and elected by the Board subject to reasonable Board approval;
(iii) provide or otherwise obtain personnel sufficient for provision of the services
contemplated herein;
(iv) furnish equipment and other materials, which are necessary or desirable for provision
of the services contemplated herein; and
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(v) keep records relating to the services provided hereunder in such form and manner as X.X.
Xxxxxx may xxxx appropriate or advisable, consistent with Section 2(a)(viii) hereof, as required
by the 1940 Act and the rules thereunder and any other applicable rules. To the extent required
by Section 31 of the 1940 Act and the rules thereunder, and the Funds’ Orders of Exemption, X.X.
Xxxxxx agrees that all such records prepared or maintained by X.X. Xxxxxx relating to the
services provided hereunder are the property of the Trust and will be preserved for the periods
prescribed under Rule 31a-2 under the 1940 Act and the Funds’ Orders of Exemption, maintained at
the Trust’s expense, and made available in accordance with such Section and rules. In addition,
X.X. Xxxxxx agrees to make such books and records available for inspection by the Trust or by
regulatory authorities such as the SEC at reasonable times and otherwise to keep confidential all
books and records and other information relative to the Trust and its shareholders, except when
authorized by the Trust or when legally obligated to divulge such information by duly constituted
authorities or court process.
X.X. Xxxxxx shall promptly, upon reasonable notice by the Trust, turn over to the Trust and
cease to retain the Trust’s files, records and documents created and maintained by X.X. Xxxxxx
pursuant to this Agreement.
5. Fees and Expenses.
(a) As compensation for the services rendered to the Trust pursuant to this Agreement the
Trust shall pay X.X. Xxxxxx monthly fees determined as set forth in Schedule A to this Agreement.
Such fees are to be billed monthly and shall be due and payable within thirty (30) days after
receipt of the invoice. Upon any termination of the provision of services under this Agreement
before the end of any month, the fee for the part of the month before such termination shall be
prorated according to the proportion which such part bears to the full monthly period and shall
be payable upon the date of such termination.
(b) For the purpose of determining fees calculated as a function of the Trust’s assets, the
value of the Trust’s assets and net assets shall be computed as required by its currently
effective Prospectus, generally accepted accounting principles, and resolutions of the Board.
(c) The Trust may request additional services, additional processing, or special reports,
with such specifications and requirements documentation as may be reasonably required by X.X.
Xxxxxx. In addition, significant regulatory and legal changes and changes in the Trust’s
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status may necessitate additional services, processing or reports. In either instance, if X.X. Xxxxxx
elects to provide such services or arrange for their provision, it shall be entitled to
additional fees and expenses mutually agreed upon by the parties hereto.
(d) X.X. Xxxxxx will bear its own expenses in connection with the performance of the
services under this Agreement except as provided herein or as agreed to by the parties. The
Trust agrees to promptly reimburse X.X. Xxxxxx for any services, equipment or supplies ordered by
or for the Trust through X.X. Xxxxxx at the Trust’s request and for any other commercially
reasonable expenses that X.X. Xxxxxx may incur on the Trust’s behalf at the Trust’s request or as
consented to by the Trust. Such other expenses to be incurred in the operation of the Trust and
to be borne by the Trust or its investment adviser as the case may be, include, but are not
limited to: taxes; interest; brokerage fees and commissions; salaries and fees of officers and
trustees who are not officers, directors, shareholders or employees of X.X. Xxxxxx, or the
Trust’s investment adviser or distributor; SEC and state Blue Sky registration and qualification
fees, levies, fines and other charges; XXXXX filing fees, processing services and related fees;
NSCC transaction fees, postage and mailing costs directly related to the distribution of
shareholder materials; costs of share certificates; advisory and administration fees; charges and
expenses of pricing and data services, independent public accountants and custodians; insurance
premiums including fidelity bond premiums; legal expenses incurred at the request of the Trust;
consulting fees incurred at the request of the Trust; customary bank charges and fees; costs of
maintenance of trust existence; expenses of typesetting and printing of Prospectuses for
regulatory purposes and for distribution to current shareholders of the Trust (the Trust’s
distributor or investment adviser as the case may be to bear the expense of all other printing,
production, and distribution of Prospectuses, and marketing materials); expenses of printing and
production costs of shareholders’ reports and proxy statements and materials; expenses of proxy
solicitation, proxy tabulation and annual meetings; costs and expenses of Trust stationery and
forms; costs and expenses of special telephone and data lines and devices; costs associated with
or trust, shareholder, and Board meetings; trade
association dues and expenses; costs for any third party reports; reprocessing costs to X.X.
Xxxxxx caused by third party errors and not as a result of errors on the part of X.X. Xxxxxx;
copying charges; overtime work when necessitated by unusual client requests; microfilm and
storage, audio response unit costs; conversion costs; any
extraordinary expenses necessitated by
regulatory or legal changes; and any
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extraordinary expenses and other customary Trust expenses.
In addition, X.X. Xxxxxx may utilize one or more independent pricing services to obtain
securities prices and to act as backup to the primary pricing services designated by the Trust,
in connection with determining the net asset values of the Trust. The Trust or its investment
adviser will reimburse X.X. Xxxxxx for the Trust’s share of the cost of such services based upon
the actual usage, or a pro-rata estimate of the use, of the services for the benefit of the
Trust.
(e) All fees, out-of-pocket expenses, or additional charges of X.X. Xxxxxx shall be billed
on a monthly basis and shall be due and payable within thirty (30) days of receipt of the
invoice.
(f) X.X. Xxxxxx will render, after the close of each month in which services have been
furnished, a statement reflecting all of the charges for such month. Charges remaining unpaid
after sixty (60) days shall bear interest in finance charges equivalent to, in the aggregate, the
Prime Rate (as determined by X.X. Xxxxxx) plus two percent per year and all costs and expenses of
effecting collection of any such sums, including reasonable attorney’s fees, shall be paid by the
Trust to X.X. Xxxxxx.
(g) In the event that the Trust is more than sixty (60) days delinquent in its payments of
monthly xxxxxxxx in connection with this Agreement (with the exception of specific amounts which
may be contested in good faith by the Trust), this Agreement may be terminated upon thirty (30)
days’ written notice to the Trust by X.X. Xxxxxx. The Trust must notify X.X. Xxxxxx in writing
of any contested amounts within thirty (30) days of receipt of a billing for such amounts.
Disputed amounts are not due and payable while they are being investigated.
(h) Anything herein to the contrary notwithstanding, if the Domestic Custody Agreement,
Foreign Custody Agreement or Agency Services Agreement between JPMorgan Chase Bank, N.A. and the
Trust is terminated, then this Agreement shall automatically terminate
on the date that any of the Domestic Custody Agreement, Foreign Custody Agreement or Agency
Services Agreement terminates.
6. Limitation of Liability and Indemnification.
(a) X.X. Xxxxxx agrees to indemnify the Trust and each of the directors and officers from and
against any and all Losses which may be imposed on, incurred by, or asserted against the Trust by
reason of (i) X.X. Xxxxxx’x material breach of any obligation, representation
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or warranty under
this Agreement; or (ii) X.X. Xxxxxx’x negligence, wilful misfeasance or fraud in the performance of
its obligations or duties hereunder, provided that (i) in no event shall X.X. Xxxxxx indemnify the
Trust from against any Loss (or any claim for a Loss) to the extent such Loss is described in
Section 6(g) of this Agreement and (ii) the Trust shall use all commercially reasonable endeavors
to mitigate any Loss for which indemnity is sought hereunder (provided, however, that reasonable
expenses incurred with respect to such mitigation shall be Losses subject to indemnification
hereunder).
(b) X.X. Xxxxxx shall not be liable for any error of judgment or mistake of law or for any
loss or expense suffered by the Trust or third parties, in connection with the matters to which
this Agreement relates, except for a loss or expense solely caused by or resulting from X.X.
Xxxxxx’x negligence, gross negligence or willful misconduct.
(c) X.X. Xxxxxx shall not be responsible for and, to the extent that X.X. Xxxxxx has not
acted with negligence, engaged in willful misfeasance or acted in reckless disregard of its
obligations and duties, the Trust shall indemnify and hold X.X. Xxxxxx and its directors,
officers, agents and employees (collectively the “Indemnitees”) harmless from and against any and
all claims, liabilities, losses, damages, fines, penalties and expenses, including out-of-pocket
and incidental expenses and legal fees (“Losses”) that may be imposed on, incurred by, or
asserted against, the Indemnitees or any of them in the performance of its/their duties
hereunder, including but not limited to those arising out of or attributable to:
(i) any and all actions of the Indemnitees required to be taken pursuant to this Agreement;
(ii) the reliance on or use by the Indemnitees of information, records, or documents, which
are received by the Indemnitees and furnished to it or them by or on behalf of
the Trust, and which have been prepared or maintained by the Trust or any third party on behalf
of the Trust;
(iii) the Trust’s refusal or failure to comply with the terms of this Agreement or the
Trust’s lack of good faith, or its actions, or lack thereof, involving negligence or willful
misfeasance;
(iv) the breach of any material representation or warranty of the Trust hereunder;
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(v) following any instructions or other directions reasonably believed to be requests of the
Trust or otherwise duly authorized, other than by employees of X.X. Xxxxxx, and upon which X.X.
Xxxxxx is authorized to rely pursuant to the terms of this Agreement;
(vi) any delays, inaccuracies, errors in or omissions from information or data provided to
X.X. Xxxxxx by the Trust, its investment advisers and/or sub-advisers, and providers of other
services such as NSCC, data services, corporate action services, pricing services or securities
brokers, unless such delays, inaccuracies, errors or omissions are the result of any action by
the Indemnitees;
(vii) the offer or sale of shares by the Trust in violation of any requirement under the
Federal securities laws or regulations or the securities laws or regulations of any state, or in
violation of any stop order or other determination or ruling by any Federal agency or any state
agency with respect to the offer or sale of such shares in such state (1) resulting from
activities, actions, or omissions by the Trust or its other service providers and agents, or (2)
existing or arising out of activities, actions or omissions by or on behalf of the Trust prior to
the effective date of this Agreement;
(viii) any failure of the Trust’s Registration Statement to comply with the 1933 Act and the
1940 Act (including the rules and regulations thereunder), the Order of Exemption and any other
applicable laws, or any untrue statement of a material fact or omission of a material fact
necessary to make any statement therein not misleading in a Fund’s prospectus, provided that this
obligation to indemnify shall not apply if such statement or omission or alleged statement or
omission was made in reliance upon and in conformity with information prepared and furnished by
X.X. Xxxxxx;
(ix) the actions taken by the Trust, its investment adviser and/or sub-advisers, and its
distributor in compliance with applicable securities, tax, commodities and other laws, rules and
regulations, or the failure to so comply; and
(x) all actions, inactions, omissions, or errors caused by third parties to whom the Trust
or the Indemnitees have assigned any rights and/or delegated any duties under this Agreement at
the request of or as required by the Trust, its investment advisers, distributor, administrator
or sponsor.
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(d) In addition to and not in limitation of paragraph (c) immediately above, the Trust also
agrees to indemnify and hold the Indemnitees and each of them harmless from and against any and
all Losses that may be imposed on, incurred by, or asserted against, the Indemnitees or any of
them in connection with or arising out of X.X. Xxxxxx’x performance under this Agreement,
provided the Indemnitees have not acted with negligence, gross negligence or engaged in willful
misconduct.
(e) In the event of a claim for indemnification, X.X. Xxxxxx shall fully and promptly advise
the Trust of all pertinent facts concerning the claim, and X.X. Xxxxxx will use all reasonable
care to identify and notify the Trust promptly concerning any facts or circumstances that present
or appear likely to present the probability of a claim for indemnification against the Trust, but
X.X. Xxxxxx’x failure to do so in good faith shall not affect the rights hereunder.
The Trust shall be entitled to participate at its own expense or, if it so elects, to assume
the defense of any suit brought to enforce any claims subject to this indemnity provision. If
the Trust elects to assume the defense of any such claim, the defense shall be conducted by
counsel chosen by the Trust and satisfactory to X.X. Xxxxxx, whose approval shall not be
unreasonably withheld. In the event that the Trust elects to assume the defense of any suit,
retain counsel, and bear the fees and expenses of same, X.X. Xxxxxx, if it desires to retain any
additional counsel, shall bear the fees and expenses of any additional counsel retained by it.
If the Trust does not elect to assume the defense of a suit, it will reimburse X.X. Xxxxxx for
the reasonable fees and expenses of any counsel retained by X.X. Xxxxxx, and satisfactory to the
Trust, whose approval shall not be unreasonably withheld.
(f) In performing its services hereunder, X.X. Xxxxxx shall be entitled to rely on any oral
or written instructions, notices or other communications, including electronic transmissions,
from the Trust and its custodians, officers and directors, investment advisers and sub-advisers,
investors, agents and other service providers which X.X. Xxxxxx reasonably believes to be
genuine, valid and authorized. X.X. Xxxxxx shall also be entitled to consult with and rely on
the advice and opinions of outside legal counsel and public accountants retained by the Trust, as
necessary or appropriate.
(g) Anything in this agreement to the contrary notwithstanding, in no event shall X.X.
Xxxxxx be liable for any indirect, incidental, special or consequential losses or damages of any
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kind whatsoever (including but not limited to lost profits), even if X.X. Xxxxxx has been advised
of the likelihood of such loss or damage and regardless of the form of action in which any such
loss or damage may be claimed. This provision shall survive the termination of this Agreement.
7. Term and Termination.
(a) The initial term of this Agreement shall be for a period of three years (“Initial Term”)
following the date on which X.X. Xxxxxx commenced providing services under the Agreement.
Following the Initial Term, the Trust may terminate this Agreement on sixty (60) days’ written
notice to X.X. Xxxxxx. X.X. Xxxxxx may terminate this Agreement on one hundred and eighty (180)
days’ written notice to the Trust.
(b) Notwithstanding Section 7(a):
(i) Either party may terminate this Agreement immediately on written notice to the other party
in the event that a material breach of this Agreement by the other party has not been cured within
thirty (30) days of that party being given written notice of the material breach;
(ii) X.X. Xxxxxx may terminate this Agreement on sixty (60) days’ written notice to the Trust
in the event that X.X. Xxxxxx reasonably determines that the Trust has ceased to satisfy X.X.
Xxxxxx’x customary credit requirements; and
(iii) The Trust may terminate this Agreement at any time during the Initial Term on sixty
(60) days’ written notice to X.X. Xxxxxx upon payment of a termination
fee. The termination fee will be an amount equal to thirty six (36) minus the number of months
elapsed since the date the X.X. Xxxxxx commenced providing services under this Agreement times
the average monthly fees paid during the six month period prior to the Trust’s notice of
termination, or since the date X.X. Xxxxxx commenced providing services under this Agreement if
that period is less than six months.
8. Notices. Any notice required or permitted hereunder shall be in writing and
shall be deemed effective on the date of personal delivery (by private messenger, courier service
or otherwise) or upon confirmed receipt of telex or facsimile, whichever occurs first, or upon
receipt if by mail to the parties at the following address (or such other address as a party may
specify by notice to the other):
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If to the Trust:
Northern Trust Investments, N.A.
00 Xxxxx XxXxxxx Xxxxxx
Xxxxxxx, XX 00000
Attention: Xxxxx Xxxxxxxx, Secretary
Fax: (000) 000-0000
00 Xxxxx XxXxxxx Xxxxxx
Xxxxxxx, XX 00000
Attention: Xxxxx Xxxxxxxx, Secretary
Fax: (000) 000-0000
If to X.X. Xxxxxx:
X.X. Xxxxxx Investor Services Co.
00 Xxxxxxx Xxxxxx, Xxxxx 11
Attention: Xxxxx Xxxxxxxxxx
Xxxxxx, XX 00000
Fax: (000) 000-0000
00 Xxxxxxx Xxxxxx, Xxxxx 11
Attention: Xxxxx Xxxxxxxxxx
Xxxxxx, XX 00000
Fax: (000) 000-0000
9. Waiver. The failure of a party to insist upon strict adherence to any term of
this Agreement on any occasion shall not be considered a waiver nor shall it deprive such party
of the right thereafter to insist upon strict adherence to that term or any term of this
Agreement. Any waiver must be in writing signed by the waiving party.
10. Force Majeure. X.X. Xxxxxx will maintain and update from time to time business
continuation and disaster recovery procedures with respect to its business that provides the
services set forth in this Agreement that it determines from time to time meet reasonable
commercial standards. X.X. Xxxxxx shall not be responsible or liable for any harm, loss or
damage suffered by the Trust, its investors, or other third parties or for any failure or delay
in performance of X.X. Xxxxxx’x obligations under this Agreement arising out of or caused,
directly or indirectly, by an act of God, fire, flood, civil or labor disturbance, war, act of
any governmental authority or other act or threat of any authority (de jure or de facto), legal
constraint, fraud or forgery (except by employees of X.X. Xxxxxx), malfunction of equipment or
software (except where such malfunction is primarily attributable to X.X. Xxxxxx’x negligence or
willful misconduct in selecting, operating or maintaining the equipment or software), or any
cause beyond the reasonable control of X.X. Xxxxxx, provided that X.X. Xxxxxx has notified the
Trust promptly when it becomes aware of a
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specific occurrence or event and, subject to the
circumstances, has used such commercially reasonable efforts as would be expected of a
professional fund services provider to resolve the adverse effects of the specific occurrence or
event. In the event of a force majeure, any resulting harm, loss, damage, failure or delay by
X.X. Xxxxxx will not give the Trust the right to terminate this Agreement.
11. Amendments. This Agreement may be modified or amended from time to time by
mutual written agreement between the parties. No provision of this Agreement may be changed,
discharged, or terminated orally, but only by an instrument in writing signed by the party
against which enforcement of the change, discharge or termination is sought.
12. Severability. If any provision of this Agreement is invalid or unenforceable,
the balance of the Agreement shall remain in effect, and if any provision is inapplicable to any
person or circumstance it shall nevertheless remain applicable to all other persons and
circumstances.
13. Governing Law. This Agreement shall be construed, regulated, and administered
under the laws of the United States or State of New York, as applicable, without regard to New
York’s principles regarding conflict of laws. The United States District Court for the Southern
District of New York shall have the sole and exclusive jurisdiction over any lawsuit or other
judicial proceeding relating to or arising from this Agreement. If that court
lacks federal subject matter jurisdiction, the Supreme Court of the State of New York, New York
County shall have sole and exclusive jurisdiction. Either of these courts shall have proper
venue for any such lawsuit or judicial proceeding, and the parties waive any objection to venue
or their convenience as a forum. The parties agree to submit to the jurisdiction of either of
the courts specified and to accept service of process to vest personal jurisdiction over them in
such courts.
14. OBLIGATIONS OF THE TRUST. It is expressly agreed that the obligations of the
Trust hereunder shall not be binding upon any of the Trustees, shareholders, nominees, officers,
agents or employees of the Trust personally, but shall bind only the property of the Trust. The
execution and delivery of this Agreement have been authorized by the Trustees, and this Agreement
has been signed and delivered by an authorized officer of the Trust, acting as such, and neither
such authorization by the Trustees nor such execution and delivery by such officer shall be deemed
to
14
have been made by any of them individually or to impose any liability on any of them personally,
but shall bind only the trust property of the Trust as provided in the Trust’s Agreement and
Declaration of Trust.
15. SEPARATE AGREEMENTS. Each Fund shall be regarded for all purposes hereunder as a
separate party apart from each other Fund. Unless the context otherwise requires, with respect to
every transaction covered by this Agreement, every reference herein to the Trust shall be deemed to
relate solely to the particular Fund to which such transaction relates. Under no circumstances
shall the rights, obligations or remedies with respect to a particular Fund constitute a right,
obligation or remedy applicable to any other Fund. Without limiting the generality of the
foregoing, in no event shall X.X. Xxxxxx have recourse, whether by set-off or otherwise, with
respect to any amounts owed or any liabilities incurred by a Fund, to or against any assets of any
other Fund. The use of this single document to memorialize the separate agreement of each Fund is
understood to be for clerical convenience only and shall not constitute any basis of joining the
Funds for any reason.
16. PRIVACY. In accordance with the Securities and Exchange Commission’s Regulation
S-P (“Regulation S-P”), nonpublic personal financial information relating to consumers or customers
of the Trust (“Nonpublic Personal Information”) provided by, or at the direction of the
Trust to X.X. Xxxxxx, or collected or retained by X.X. Xxxxxx in the course of performing its
duties shall be considered confidential information. X.X. Xxxxxx agrees that it shall not use such
confidential information for any purpose other than to carry out its obligations under this
Agreement, and further agrees that it shall not give, sell or in any way transfer or disclose such
confidential information to any person or entity, other than (i) affiliates of X.X. Xxxxxx or third
parties who have entered into contractual arrangements with the Trust or with X.X. Xxxxxx, and then
only to the extent necessary to carry out the obligations under such contractual arrangements,
(ii) at the direction of the Trust, (iii) as required by law or (iv) subject to (i) above, as
permitted by law. X.X. Xxxxxx represents that it has in place and shall maintain physical,
electronic, and procedural safeguards reasonably designed to protect the security, confidentiality
and integrity of, and to prevent unauthorized access to or use of records and information related
to consumers or customers of the Trust. X.X. Xxxxxx warrants that it shall not disclose such
confidential information to any person or entity as permitted
15
in the previous sentence unless such
person or entity has agreed to keep such information confidential. The Trust represents to X.X.
Xxxxxx that it has adopted a statement of its privacy policies and practices as required by
Regulation S-P and agrees to provide X.X. Xxxxxx with a copy of that statement annually.
17. GENERAL CONFIDENTIALITY OBLIGATIONS; INTELLECTUAL PROPERTY. Subject to X.X.
Xxxxxx’x obligations with respect to Nonpublic Personal Information as set forth in Section 16
above, X.X. Xxxxxx and the Trust agree as follows:
(a) Each party has made and will continue to make available to the other party information
that is not generally known to the public and at the time of disclosure is identified as, or would
reasonably be understood by the receiving party to be, proprietary or confidential (“Confidential
Information”). Confidential Information may be disclosed in oral, written, visual, electronic or
other form. Except as is reasonably necessary to provide services to the Trust, as required by law
or regulation or with the written consent of the Trust, X.X. Xxxxxx agrees that it will not
disclose the Trust Confidential Information to any third party, including any parent company,
subsidiary, division or Affiliate (as defined below) of X.X. Xxxxxx unless the Trust enters into a
separate agreement with a X.X. Xxxxxx Affiliate which requires the disclosure of the Trust’s
Confidential Information or any part thereof in order for such Affiliate to perform its obligations
under that agreement.
(b) The receiving party will use the same care and discretion to avoid disclosure, publication
or dissemination of any Confidential Information received from the disclosing party as the
receiving party uses with its own similar information that it does not wish to disclose, publish or
disseminate (but in no event less than a reasonable degree of care) and will use the disclosing
party’s Confidential Information only to perform its obligations under this Agreement. The
receiving party may disclose the disclosing party’s Confidential Information to its employees, any
affiliates, contractors, consultants and other third parties that have a need to know and are
obligated to maintain the confidentiality of the disclosing party’s Confidential Information upon
terms similar to those contained in this Agreement. For purposes hereof “Affiliate” means an
entity controlling, controlled by, or under common control with X.X. Xxxxxx and “control” and
“controlling” means owning more than 50% of the controlled companies voting stock. (For purposes of
clarity, the term
16
“Affiliate” shall not mean an “Affiliated person” as such term is defined under
Section 2(a) of the 1940 Act.)
(c) The obligations set forth in this Section 17 do not apply to any Confidential Information
that the receiving party can demonstrate: (i) the receiving party possessed prior to disclosure by
the disclosing party, without an obligation of confidentiality; (ii) is or becomes publicly
available without breach of this Agreement by the receiving party, other than nonpublic customer or
employee information; (iii) is or was independently developed by the receiving party without the
use of any Confidential Information of the disclosing party other than in connection with this
Agreement; or (iv) is or was received by the receiving party from a third party that does not have
an obligation of confidentiality to the disclosing party or its affiliates.
(d) If the receiving party is legally required to disclose any Confidential Information of the
disclosing party in connection with any legal or regulatory proceeding, the receiving party will
endeavor to notify the disclosing party within a reasonable time prior to disclosure and to allow
the disclosing party a reasonable opportunity to seek appropriate protective measures or other
remedies prior to disclosure and/or waive compliance with the terms of this Agreement. If these
protective measures or other remedies are not obtained, or the disclosing party
waives compliance with the terms of this Agreement, the receiving party may disclose only that
portion of that Confidential Information that it is, according to the opinion of counsel, legally
required to disclose and will exercise all reasonable efforts to obtain assurance that confidential
treatment will be accorded to that Confidential Information. However, nothing contained in this
Agreement will restrict X.X. Xxxxxx’x ability to disclose the Trust’s Confidential Information to
regulatory or governmental bodies asserting jurisdiction over X.X. Xxxxxx or its affiliates.
18. USE OF NAMES; PUBLICITY. The Trust shall not use X.X. Xxxxxx’x name in any offering
material, shareholder report, advertisement or other material relating to the Trust, other than for
the purpose of merely identifying and describing the functions of X.X. Xxxxxx hereunder, in a
manner not approved by X.X. Xxxxxx in writing prior to such use; provided, however, that X.X.
Xxxxxx shall consent to all uses of its name required by the SEC, any state securities commission,
or any federal or state regulatory authority without prior approval; and provided, further, that in
no case shall such approval be unreasonably withheld.
17
X.X. Xxxxxx shall not use the Trust’s name, specifically the names “NETS” and “Northern,” in
any offering material, shareholder report, advertisement or other material relating to X.X. Xxxxxx,
other than for the purpose of merely identifying and describing the functions of the Trust
hereunder, in a manner not approved by the Trust in writing prior to such use; provided, however,
that the Trust shall consent to all uses of its name required by the SEC, any state securities
commission, or any federal or state regulatory authority without prior approval; and provided,
further, that in no case shall such approval be unreasonably withheld.
X.X. Xxxxxx will not issue any press releases or make any public announcements regarding the
existence of this Agreement without the express written consent of the Trust. Neither the Trust
nor X.X. Xxxxxx will disclose any of the economic terms of this Agreement, except as may be
required by law.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by their
officers designated below as of the date first written above.
NETS TRUST | ||||||
By: | /s/ Xxxxxxx X. Xxxxxx | |||||
Name: | Xxxxxxx X. Xxxxxx | |||||
Title: | President | |||||
X.X. XXXXXX INVESTOR SERVICES CO. | ||||||
By: | /s/ Xxxxx X. Xxxxx | |||||
Name: | Xxxxx X. Xxxxx | |||||
Title: | Executive Director |
18
SCHEDULE A
FEES AND EXPENSES
Administration, Compliance, Accounting and Regulatory Services
A. Fund Accounting Core Service Fees
Product | Annual Fee | |
Annual Asset Charge
|
1.5 bps of Assets Under Management |
B. Fund Administration and Compliance Core Service Fees
Product | Annual Fee | |
Annual Asset Charge
|
2.5 bps of Assets Under Management |
C. Fund Regulatory Core Service Fees
Product | Annual Fee | |||
Disclosure Filings |
$ | 70,000 | ||
Board of Trustees/Directors 4 meetings per year |
$ | 90,000 | ||
Compliance Program / Manual Assistance |
$ | 20,000 | ||
Miscellaneous SEC exams, review N-SARs, etc. |
$ | 20,000 |
D. Plus out-of-pocket expenses set forth in Section 5(d).
X- 0
SCHEDULE B
GENERAL DESCRIPTION OF FUND ADMINISTRATION
AND COMPLIANCE SERVICES
AND COMPLIANCE SERVICES
X.X. Xxxxxx’x Fund Administration and Compliance Services are designed and intended to address the
Trust’s financial and tax reporting, portfolio compliance and general administration needs. X.X.
Xxxxxx will work closely with the Trust’s experts, such as its public accountants and legal
counsel, with respect to these services.
I. Financial Reporting Services
A. | Coordination, preparation and review of financial statements (annual and semi-annual), including: |
(1) | Schedule of Investments; | ||
(2) | Statement of Assets & Liabilities; | ||
(3) | Statement of Operations; | ||
(4) | Statement of Changes in Net Assets; | ||
(5) | Statement of Cash Flows; | ||
(6) | Financial Highlights, including expense ratios and portfolio turnover rates; | ||
(7) | Notes to Financial Statements; | ||
(8) | Review of other Financial Data in annual and semi-annual reports; | ||
(9) | Preparation and review of line graphs and performance information; | ||
(10) | Creation, distribution and review of up to three production drafts; |
(11) | Tax disclosure information; | ||
(12) | Supplemental premium/discount charts (e.g. Net Asset Value compared to the midpoint between the bid-ask spread); | ||
(13) | Shareholder meeting results; | ||
(14) | Trustees and Officers information; | ||
(15) | Expense Examples; | ||
(16) | Portfolio Holdings and Index Composition Data; and | ||
(17) | Any additional information that may be required by rule or regulation. |
B. | Review and coordinate filing of SEC Form N-CSR Filings | ||
C. | Preparation and filing of Form N-SAR Filings | ||
D. | Preparation and filing of Form N-Q | ||
E. | Additional Services (subject to additional fees): |
(1) | Pro-Forma Statements; | ||
(2) | Additional Drafts; | ||
(3) | Maintenance of Customized Industries and Descriptions; | ||
(4) | Additional Graphics other than those required by rule, regulation or form applicable to open-end investment companies (i.e., Pie Charts). |
F. | Coordinate printing and distribution of annual and semi-annual reports, subject to oversight by the investment adviser of the Trust. |
G. | Prepare and coordinate the financial highlights for the prospectuses, subject to the review and approval of the Trust’s auditors |
II. Tax Services
A. | Preparation and review of the following: |
(1) | Fiscal and excise tax provisions (includes all book/tax adjustments except those noted in subsection F below) in accordance with the Internal Revenue Code and applicable rules and regulations; | ||
(2) | Federal (Form 1120-RIC), state income tax return for state of incorporation (or additional states as agreed, subject to additional fees) and excise tax returns (Form 8613) (including filings by extended due dates) and file; | ||
(3) | Year end re-characterizations, return of capital foreign tax credit and tax exempt percentages for Form 1099; | ||
(4) | All applicable data required for year end shareholder reporting requirements (income by state, income by country, treasury income, return of capital, foreign tax credit, tax exempt income, qualified interest income and qualified dividend income) and provide to the Trust transfer agent, ICI distribution list and other parties as directed by the Trust; | ||
(5) | 60 day notice information (foreign tax credit, long-term capital gain designation, tax exempt income, dividend received deduction, qualified dividend income, qualified interest income, and qualified short-term gain); | ||
(6) | Review quarterly tax exempt asset test and annual foreign security asset test; |
(7) | Wash sale calculations (including the impact of redemption in kind on wash sales reversals and the possible impact of contributions in kind on wash sale deferrals). | ||
(8) | Calculation of year-end income/capital gain distributions (in compliance with income/excise tax distribution requirements) in accordance with the Internal Revenue Code and any applicable rules and regulations. | ||
(9) | Review of periodic distribution rates to reasonably ensure that distributions are not considered preferential under the Internal Revenue Code. | ||
(10) | Calculation of one tax capital gain estimate for excise tax distribution purposes. | ||
(11) | Identify, track and disclose applicable book/tax differences (including wash sales and other items as mutually agreed). | ||
(12) | Semi-annual tax equalization calculations. |
B. | Tax preparation and review of all items regarding liquidations or mergers including completion of the final tax provision(s), return(s) and calculations of all tax attributes. | ||
C. | Support financial statement process by preparing and reviewing the following: |
(1) | ROC SOP disclosure; | ||
(2) | Tax Footnote disclosure. |
D. | Monitor and advise the Trust and its Funds concerning their regulated investment company status under the Internal Revenue Code (Subchapter M) including qualification testing (e.g., asset diversification, good income and distribution tests). | ||
E. | Review complex corporate actions to determine impact for tax purposes. | ||
F. | Additional Services (subject to additional fees): |
(1) | REMIC OID calculations | ||
(2) | Accelerated fiscal or Excise Tax Reporting | ||
(3) | Mutually agreed upon -tax consulting | ||
(4) | Assistance with Internal Revenue audits or audits conducted by state taxing authorities | ||
(5) | Assist and test for ownership changes | ||
(6) | PFIC identification | ||
(7) | Based upon mutually agreed upon procedures, determine personal holding company status, as deemed necessary | ||
(8) | Prepare and review more than one tax basis income estimate, including capital gains, during each Fund’s fiscal and excise year |
III. Compliance Services
X.X. Xxxxxx will provide assistance to the Trust and its investment adviser with respect to
compliance with federal tax and securities laws. Responsibility for such compliance services are
subject to the development of a more precise allocation of duties and responsibilities between
X.X.
Xxxxxx, the adviser, the Trust’s Chief Compliance Officer and other relevant service providers. In
addition, X.X. Xxxxxx’x provision of compliance services is designed to assist the Trust and its
adviser but is not intended as an assumption by X.X. Xxxxxx of the adviser’s fiduciary duties and
legal responsibilities to the Trust.
A. | Portfolio compliance. |
(1) | Monitor and periodically test the Trust’s compliance with such investment restrictions and other regulatory requirements that can be tested via automation, as may be necessary to meet industry regulations (e.g., issuer or industry diversification, etc.). | ||
(2) | Perform independent daily/monthly portfolio compliance review of information contained in fund accounting source reports. | ||
(3) | Implement written procedures for X.X. Xxxxxx as the Trust’s service provider reasonably designed to prevent violations of federal securities laws. | ||
(4) | Prepare quarterly reports for the Fund’s compliance officer listing any known material compliance violations that occurred. | ||
(5) | Coordinate mailing of all IRS quarterly compliance reminder letters to investment adviser of the Trust. | ||
(6) | Prepare brokerage commission reports for review by the Funds’ investment adviser. | ||
(7) | Prepare compliance reports for the Funds’ Board of Trustees. | ||
(8) | Communicate results of compliance testing to the investment adviser for the Trust on a daily basis. |
(9) | Provide access to compliance records and compliance tracking systems. | ||
(10) | Develop, maintain, and monitor a compliance calendar for the Trust. | ||
(11) | Assist in monitoring best execution by providing quarterly brokerage commission reports. |
B. | Policies and procedures compliance. |
(1) | Assist the Fund’s Investment Adviser with monitoring compliance with the 1940 Act and the 1933 Act and with rules, and amendments to rules, adopted thereunder, and notify the Trust of the results thereof. | ||
(2) | Oversight and maintenance of required books and records for the Trust, as required by Rules 31(a)-1 and 31(a)-2 of the 1940 Act and the Orders of Exemption that are provided by the Fund to X.X. Xxxxxx. | ||
(3) | Assist the Funds’ investment adviser with monitoring its compliance with Fund Board directives, including but not limited to Joint Repurchase Agreements and “Approved Issuers Listings for Repurchase Agreements” with X.X. Xxxxxx approved counter-parties, and procedures required under Rules 17a-7, 17e-1, 17(g), 17(j) and 12d3-1 of the 1940 Act. | ||
(4) | With respect to X.X. Xxxxxx services; (i) assist with the development and monitoring of the Trust’s Disclosure Controls and Procedures; and (ii) will provide a representation letter to assist the Fund with its Xxxxxxxx-Xxxxx responsibilities; | ||
(5) | Assist in the development and implementation of appropriate policies and procedures in response to applicable regulatory developments. |
C. | 38a-1 Compliance |
(1) | Provide information and assistance reasonably required by the Trust’s Chief Compliance Officer or the Board in connection with the Board’s determination regarding the adequacy and effectiveness of the Trust’s compliance policies and procedures. | ||
(2) | Maintain for the Trust a copy of X.X. Xxxxxx’x standard summaries of its policies and procedures with respect to services provided to the Trust required pursuant to Rule 38a-1 that are in effect, or at any time within the past five years were in effect, in an easily accessible place. |
IV. General Administration Services
A. | Prepare or compile performance and expense information, financial reports, and compliance data and information for inclusion in the Trust’s regular quarterly Board meeting materials; | ||
B. | Expense accruals. |
(1) | Calculate estimated expense ratio projections for new Funds to be included in the Fund’s prospectus. | ||
(2) | Prepare Fund budgets, expense ratio projections, establish accruals and review on a monthly basis, including expenses based on a percentage of average daily net assets (e.g., management, advisory and administrative fees) and expenses based on actual charges annualized and accrued daily (audit fees, registration fees, directors’ fees, etc.). | ||
(3) | Calculate contractual Trust expenses, monitor all Funds’ expense ratios. |
(4) | Implement methodology determined by the Trust for allocating expenses within the Trust. | ||
(5) | Prepare, calculate, review and coordinate fee table and fee example information and disclosures for the prospectus. | ||
(6) | Calculate periodic distribution rates. |
C. | Expense payments. |
(1) | Review invoices directed to Trusts; | ||
(2) | Calculate complex expense allocations when appropriate; | ||
(3) | Arrange, if directed by the appropriate Trust officers, for the payment of the Trust’s and each Portfolio’s or class’ expenses; | ||
(4) | Prepare and file form 1099-MISC for fund expense payments, including Trustees’ fees. | ||
(5) | Provide expense details to the Funds’ investment adviser for periodic review. | ||
(6) | Assist in the verification of Fund expenses including out-of-pocket costs charged to the Funds, subject to review and confirmation by the Fund Treasurer. |
D. | Prepare and review all performance calculations, as required: |
(1) | Total return (monthly); |
(2) | Distribution yield; | ||
(3) | After-tax performance calculations. | ||
(4) | Other calculations required for the annual report, prospectus, statement of additional information, Form N-CSR and/or Form N-SAR (where applicable). | ||
(5) | For additional fees, as agreed by the parties, X.X. Xxxxxx will calculate total returns as follows: |
(a) | Year-to-date total returns (daily and month-end) | ||
(b) | Month-to-date total returns | ||
(c) | Quarter-to-date total returns | ||
(d) | Quarterly total returns | ||
(e) | Cumulative total returns | ||
-1 month | |||
-3 month | |||
-6 month | |||
-since Trust inception | |||
(f) | Average annualized total returns | ||
-1 year |
-3 year | |||
-5 year | |||
-10 year | |||
-since Trust inception | |||
(g) | Annual total returns |
E. | Reports to statistical service providers: |
(1) | Coordinate and facilitate survey reporting (up to 5 surveys). | ||
(2) | Coordinate and facilitate NASDAQ registration. | ||
(3) | Report Fund performance to twelve (12) outside statistical service agencies per month as directed by the Trust. | ||
(4) | Prepare Fund information surveys requested by the Investment Company Institute. |
F. | Officers. Furnish appropriate officers for the Trust, including assistant treasurer and assistant secretary . The assistant treasurer and assistant secretary of the Trust will perform duties attendant with their position including the following duties: |
(1) | Attend periodic Board meetings, as necessary. | ||
(2) | Work with audit firm on tax and reporting issues. | ||
(3) | Work with other fund officers on fund strategy and accounting policies. | ||
(4) | Assist in the development and evaluation of the Trust’s Disclosure Controls and Procedures. | ||
(5) | Record minutes and maintain official Board records. |
(6) | Provide representation letters to support the Fund’s Form N-Q and N-CRS filings on a quarterly basis, as requested by the Trust. |
G. | Other general administration: |
(1) | Prepare and file Rule 24f-2 filings subject to review by Trust counsel. | ||
(2) | Apply for all portfolio Tax I.D. numbers and CUSIP numbers. | ||
(3) | Prepare financial information for inclusion in Board of Trustees materials. | ||
(4) | Assist the Trust in obtaining Fund ratings from NRSRO’s. | ||
(5) | Respond to and coordinate requests from independent fund accountants related to Fund audits and other Fund related business. | ||
SCHEDULE C
DESCRIPTION OF FUND ACCOUNTING SERVICES
X.X. Xxxxxx shall provide the following accounting services to the Trust:
A. | X.X. Xxxxxx shall keep and maintain the Trust books and records in accordance with any applicable statutes, rules and regulations, including Rules 31a-1 and 31a-2 under the Investment Company Act of 1940, as amended (the “1940 Act”), in connection with the services to be provided hereunder. | |
B. | Calculation of each funds’ Net Asset Value in accordance with the Prospectus, and after the fund meets eligibility requirements, transmission to the applicable national securities exchange and to such other entities as directed by the Trust. | |
C. | Accounting for dividends and interest received and distributions made by the Trust. | |
D. | Coordinate with the Trust’s independent auditors with respect to the annual audit, and as otherwise requested by the Trust. | |
E. | Calculation of the cash component of the portfolio composition file and transmit the same to NSCC and the Trust’s Distributor. | |
F. | Apply dual sell selection methodology when calculating realized gains and losses (highest cost for market trades and lowest cost for in kind redemption trades). | |
G. | Verify and reconcile with the Trust’s custodian all daily trade and cash activity. |
C- 1
H. | Accrue expenses of the Trust according to instructions received from the Trust’s Administrator. | |
I. | Determine the outstanding receivables and payables for all (1) security trades, (2) Trust share transactions and (3) income and expense accounts. | |
J. | Compute, as appropriate, each Trust’s net income and capital gains. | |
K. | Post Trust transactions to appropriate general ledger categories. | |
L. | Amortize premiums and accrete discounts on securities purchased at a price other than face value, if requested by the Trust. | |
M. | Provide such periodic reports as the parties shall agree upon. | |
N. | Differentiate between and track gains/losses from redemption in kind trades and gains/losses from market trades. | |
O. | Provide access to accounting reports prepared by X.X. Xxxxxx via the internet. | |
P. | Review and compare each Fund’s NAV to the closing market price and/or 4:00 p.m. price for such Fund on the national securities exchange on which the shares of such fund are traded, and report. | |
Q. | Follow the Funds’ board-approved Pricing and Valuation Procedures in accordance with the 1940 Act. | |
R. | Review daily the net asset value calculation for each Fund, check and confirm the net asset values for reasonableness and deviations, and distribute net asset values to the respective national securities exchange on which shares of such Fund are traded, as directed by such Fund. |
C- 2
S. | Provide daily NAV, stale price, tracking variance of each Fund against the underlying Fund Index and such periodic reports as the parties shall agree upon. | |
T. | Determine unrealized appreciation and depreciation on securities held in Funds. | |
U. | Provide accounting reports in connection with the Trust’s regular annual audit and other audits and examinations given by regulatory agencies. | |
V. | Record derivative trading costs on trade date as requested by and provided by the Funds’ investment adviser. | |
W. | Prepare data for premium/discount calculation of NAV to secondary market price and provide data to interested parties daily as necessary. | |
X. | Prepare the xxxx-to-market report based on instructions by each Fund’s investment adviser as to which securities are collateralized for SEC compliance. | |
Y. | Upon approval from each Fund’s investment adviser, send daily portfolio holdings information to the Trust. Upon approval from each Fund’s investment adviser, send daily Portfolio Composition Files (“PCF”) files to the Trust, as necessary. Such portfolio holdings information for each Fund shall include names, identifiers and number of shares held of each specific equity security, percentage of portfolio represented by each security the specific types of financial instruments and characteristics of same, money market instruments and amount of cash held in the portfolio of each Fund and other information requested by Trust. | |
Z. | For each Fund, the Portfolio Composition File (“PCF”) will be created and will be transmitted for each Fund to the NSCC before 7:30 p.m. ET the same business day. | |
AA. | Provide daily tax lot holdings report on morning of T + 1. |
C- 3
SCHEDULE D
REGULATORY SERVICES
A. | Prospectus/SAI updates. Prepare and file post-effective amendments to the Fund’s Registration Statement for annual prospectus update purposes; prepare and file prospectus stickers or supplements with respect to routine items for existing Portfolios. Review all such documents for compliance with applicable rules and forms, subject to review by Fund counsel. | |
B. | Board materials. Prepare agenda, minutes of prior Fund Board meetings, collect background information and prepare all routine Board materials for regular quarterly Board meetings and distribute such materials for review to all necessary parties. | |
C. | Corporate calendar. Maintain general corporate calendar of Board meetings and routine SEC filings. | |
D. | New Products. Review prospectuses, supplements, statements of additional information, other registration statement materials and proxy materials prepared by Fund counsel who will provide final review and approval and coordinate filing of such documents with the SEC with the printer selected by the Fund (services for which additional mutually agreed fees may be charged). | |
E. | Files. Maintain files of registration statements, Fund contracts, Fund proxies, compliance materials that are prepared by X.X. Xxxxxx or furnished to X.X. Xxxxxx by the Fund, and other Fund documents as required by the 1940 Act and rules adopted thereunder, as they may be amended from time to time, and other requirements. | |
F. | Form N-PX. Compile and file Form N-PX, provided that the Trust or its agents timely provide the relevant information to X.X. Xxxxxx. | |
G. | Make required filings with respect to the Trust’s fidelity bond. | |
H. | SEC examinations. Provide support and coordinate communications and data collection, of records and documents held by X.X. Xxxxxx on the Trust’s behalf, with respect to routine SEC regulatory examinations, including industry-wide examinations, of the Trust. Prepare draft responses to examinations with respect to information in the possession of X.X. Xxxxxx or which implicate X.X. Xxxxxx services provided to the Funds. | |
I. | Obtain updated authorized signers lists on a quarterly basis for Board books. |
D- 1