CONFIDENTIAL
Exhibit 99.4
CONFIDENTIAL
May 28, 2010
Xx. Xxxxxx X. Xxxxxxx, Xx.
President and Chief Executive Officer
Atlantic Coast Federal, MHC
Atlantic Coast Federal Corporation
Atlantic Coast Bank
00000 Xxxxx Xxx Xxxxxxx
Xxxxx 000
Xxxxxxxxxxxx, Xxxxxxx 00000
President and Chief Executive Officer
Atlantic Coast Federal, MHC
Atlantic Coast Federal Corporation
Atlantic Coast Bank
00000 Xxxxx Xxx Xxxxxxx
Xxxxx 000
Xxxxxxxxxxxx, Xxxxxxx 00000
Re: Proposed Conversion – Records Processing Services
Dear Xx. Xxxxxxx:
Xxxxxx, Xxxxxxxx & Company, Incorporated (“Xxxxxx Xxxxxxxx”) is pleased to submit this letter
agreement setting forth the terms of the proposed engagement of Xxxxxx Xxxxxxxx as data processing
records management agent (the “Records Agent”) for Atlantic Coast Bank (the “Bank”) in connection
with the proposed mutual-to-stock conversion of the MHC (as defined below) (the “Conversion”) and
the concurrent sale of common stock of a new stock holding company (the “Stock Company”) to be
formed in connection with the Conversion representing the ownership interest in the Mid-Tier (as
defined below) currently owned by the MHC (as defined below).
1. | CONVERSION AND OFFERING |
Atlantic Coast Federal, MHC (the “MHC”), Atlantic Coast Federal Corporation (the “Mid-Tier”) and
the Bank will effect the Conversion by undergoing a series of transactions and forming the Stock
Company (the MHC, the Mid-Tier, the Bank and the Stock Company are together referred to herein as
the “Company”). The common stock of the Stock Company (the “Common Stock”) will be offered for
sale on a priority basis in a subscription offering with any remaining shares expected to be sold
in a community offering and, if necessary, a syndicated community offering or pubic underwritten
offering (collectively, the “Offering”). In connection therewith, the MHC’s, the Mid-Tier’s and
the Bank’s Board of Directors will adopt a plan of conversion and reorganization (the “Plan”).
Xxxxxx Xxxxxxxx will act as Records Agent to the Company with respect to the subscription and
community offerings. Specific terms of services shall be set forth in the Data Processing Records
Management Engagement Terms (the “Terms”), which is an integral part of this letter and is
incorporated herein. In the event of any conflict between this letter and the Terms, the Terms
shall control.
Pursuant to a separate engagement letter by and between Xxxxxx Xxxxxxxx and the MHC and the
Mid-Tier, Xxxxxx Xxxxxxxx will serve as conversion advisor and marketing agent for the Company in
connection with the Conversion and Offering.
2. | SERVICES TO BE PROVIDED BY XXXXXX XXXXXXXX |
In connection with the subscription and community offerings, Xxxxxx Xxxxxxxx will serve as Records
Agent. A stock offering requires accurate and timely record keeping, processing and reporting. We
will coordinate with the Bank’s data processing contacts and applicable members of the Conversion
working group. We will also interface with and support the Stock Information Center, which will
serve as the “command center” during a stock offering. Specifically, we will provide the records
processing, proxy and stock order services described below, each as needed or reasonably requested
by the Bank and the Company.
Preparation
• | Provide the Bank with an account record layout format and consult with the Bank’s data processing contacts. | ||
• | Read, edit, balance and convert the Bank’s customer account records (the “Account Records”) that are provided to Xxxxxx Xxxxxxxx. | ||
• | Provide customer account totals based on the Account Records, for the Bank to balance to its internal records. | ||
• | Identify accounts coded as “Bad Address” and “No Mail” and provide to the Bank. | ||
• | Identify accounts that are eligible according to the Plan and consolidate like accounts in order to reduce printing costs. | ||
• | Allocate votes according to the Plan. | ||
• | “Household” consolidated accounts, where possible, in order to reduce printing/postage costs. | ||
• | If the Account Records do not contain a high percentage of phone numbers, contact Telematch service bureau to locate customer phone numbers, with the Bank’s authorization. | ||
• | Provide counsel with a list of aggregate accounts by state. | ||
• | Provide the Stock Information Center with “Folio Views” computer record of customer account, household and vote information. | ||
• | Provide financial printer with electronic information to imprint order forms/proxycards with name, address and codes. | ||
• | Provide phone records for Stock Information Center personnel to use for customer proxy solicitation. |
Processing and Reporting
• | Tabulate proxy votes. | ||
• | Record stock order information and, in the event of oversubscription, allocate shares in accordance with the Plan. | ||
• | Produce information for “unvoted” follow-up proxy calls/mailings, in selected vote range. | ||
• | Provide the Company with up-to-date subscriber order totals. | ||
• | Produce subscriber stock order acknowledgement letters, to be mailed. | ||
• | Assign an individual to serve as the Inspector of Elections for the Special Meeting of Members. | ||
• | Calculate interest/refund amounts and provide the Bank with records, for check imprinting. | ||
• | Supply deposit account withdrawal records to the Bank. |
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• | Send transfer agent the new investor files for certificate preparation. | ||
• | If requested, produce year end subscriber 1099-INT forms and electronically submit information to IRS. |
3. | RELIANCE ON INFORMATION PROVIDED |
In order to provide services effectively and efficiently, Xxxxxx Xxxxxxxx must be provided
complete, accurate and timely record date customer account files as well as other information and
responses to our inquiries. We must be notified promptly of Plan changes or other facts that
impact our duties hereunder. Xxxxxx Xxxxxxxx will rely on the information provided without
independently verifying same and will not assume responsibility for the completeness or accuracy of
that information.
4. | COMPENSATION |
For its services hereunder, the Company will pay to Xxxxxx Xxxxxxxx a fee of $30,000. Additional
fees may be negotiated, provided however any such fees shall not exceed $5,000, if significant
additional work is required due to unexpected circumstances such as:
a.) | customer account records provided to us in a format substantially different than our requested format; | ||
b.) | necessity to produce more than four accountholder files (three depositor eligibility dates plus a depositor “test date”), whether due to eligibility date changes, timetable changes or other circumstances requiring duplicate or additional processing; | ||
c.) | untimely communication by the Company or its agents of material information, or untimely delivery of customer records, resulting in additional time or resources expended by Xxxxxx Xxxxxxxx; | ||
d.) | processing of stock orders resulting from a resolicitation of subscribers by the Company; or | ||
e.) | non-standard services requested by the Company. |
The above compensation shall be paid as follows: an advance payment of $10,000 upon executing this
letter and the balance upon the closing of the Offering. Year-end 1099 files related to interest
earned by subscribers can be prepared for an additional fee.
If the Offering is not consummated for any reason, Xxxxxx Xxxxxxxx shall be entitled to retain the
advance payment described above and any additional fees earned hereunder through the termination
date. Additionally, Xxxxxx Xxxxxxxx shall be reimbursed for its reasonable out-of-pocket expenses
as set forth below, incurred through the termination date.
5. | EXPENSES AND REIMBURSEMENT |
The Company will bear all of its expenses in connection with the Conversion and the Offering. The
Company shall reimburse Xxxxxx Xxxxxxxx for its reasonable out-of-pocket expenses incurred in
connection with the services contemplated hereunder, regardless of whether the Offering is
consummated, provided that such out-of-pocket expenses shall not exceed $5,000. Typical expenses
include, but are not limited to, postage, overnight delivery, telephone and travel. Not later than
two
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days before the Offering closing, Xxxxxx Xxxxxxxx will provide the Company with a detailed
accounting of all reimbursable expenses of Xxxxxx Xxxxxxxx, to be paid at closing.
6. | ENTIRE AGREEMENT |
This letter and the incorporated Terms reflect the entire agreement between us related to the
services described herein. This agreement may be amended by a written document signed by both
parties.
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Please acknowledge your agreement to the foregoing by signing in the place provided below and
returning one copy of this letter to our office together with the retainer payment in the amount of
$10,000. We look forward to working with you.
XXXXXX, XXXXXXXX & COMPANY, INCORPORATED |
||||
By: | /s/ Xxx Xxxxxxx | |||
Xxx Xxxxxxx | ||||
Executive Vice President | ||||
ATLANTIC COAST FEDERAL, MHC ATLANTIC COAST FEDERAL CORPORATION ATLANTIC COAST BANK |
||||
By: | /s/ Xxxxxx X. Xxxxxxx, Xx. | |||
Xxxxxx X. Xxxxxxx, Xx. | ||||
President and Chief Executive Officer | ||||
Accepted and
Agreed to This 1st Day of June, 2010
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XXXXXX XXXXXXXX
DATA PROCESSING RECORDS MANAGEMENT ENGAGEMENT TERMS
DATA PROCESSING RECORDS MANAGEMENT ENGAGEMENT TERMS
This document, which is integral to the Records Processing Services letter of the same date
(together, the or this “Agreement”), applies to all records processing services (the “Services”)
performed, unless a specific engagement letter is entered into for certain services. The Services
are to be provided by Xxxxxx Xxxxxxxx (the “Agent”) to Atlantic Coast Bank and a new stock holding
company to be formed (together, the “Company”) in connection with a mutual-to-stock conversion of
Atlantic Coast Federal, MHC and related stock offering (the “Stock Offering”) to be conducted
pursuant to a Plan of Conversion (the “Plan”).
Section 1 — DUTIES OF XXXXXX XXXXXXXX
a.) The Agent xxxxxx agrees to perform the Services set forth in this Agreement in a
commercially reasonable manner, to comply with all timely, appropriate and lawful instructions
received from previously identified duly authorized representatives of the Company. The Agent
makes no warranties regarding the rendering of the Services (including, without limitation,
warranties of merchantability, security, accuracy, noninfringement, and fitness for a particular
purpose), and no additional warranties may be implied from the terms of this Agreement. The
Company will: (i) inform all of its authorized representatives, which may include attorneys, agents
and advisors, that the Agent shall act as the exclusive data processing records management agent
and that they are authorized and directed to communicate with the Agent and to promptly provide the
Agent with all information that is reasonably requested; (ii) cause the Agent to have adequate
notice of, and permit the Agent to attend, meetings (whether in person or otherwise) where the
Agent’s attendance is, in the discretion of the Agent, relevant, advisable or necessary; (iii)
cause the Agent to receive, as they become available, copies of the documents relating to the Plan,
the mutual-to-stock conversion and the Stock Offering, to the extent the Agent believes that such
documents are necessary or appropriate for the Agent to perform the Services and (iv) cause the
Agent to have adequate advance notice of any proposed changes to the Plan, the proposed Services or
the Stock Offering timetable. Failure by the Company to keep the Agent timely and adequately
informed or to provide the Agent with complete and accurate necessary information on a timely basis
shall excuse the Agent’s delay in the performance of its Services and may be grounds for the Agent
to terminate this Agreement pursuant to Section 2 hereof.
b.) The actions to be taken by the Agent hereunder are deemed by the parties to be ministerial
only and not discretionary. The Agent, in its capacity as such, shall not be called upon at any
time to give any advice regarding implementing the Plan. The Company shall have the sole
responsibility to make any and all decisions with respect to implementing the Plan, including but
not limited to decisions regarding which customer bank accounts are to be included in accountholder
records provided to the Agent. The Agent may rely on records and information received and is not
responsible for ensuring the completeness and accuracy of the accountholder records provided or
processed.
c.) The Agent may rely upon the instructions and representations (whether oral or in writing)
of the Company’s duly authorized representatives, without inquiry or investigation. The Agent
shall
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not be responsible for any action taken in reliance upon any signature, endorsement, assignment,
certificate, order, request, notice or instruction (whether written or oral), or other instrument
or document reasonably believed by it to be valid, genuine and sufficient in carrying out its
duties hereunder. The Agent shall not be liable or responsible, and shall be fully authorized and
protected for, acting or failing to act in accordance with any oral instructions or requests.
d.) The Agent may consult with legal counsel chosen in good faith as to Agent’s obligations or
performance under this Agreement, and the Agent shall not incur any liability in acting in good
faith in accordance with any advice from such counsel with respect to Agent’s obligations or
performance under this Agreement.
e.) The Agent expects to subcontract certain data processing functions integral to the
Services with any one or more of its affiliates or with any other party. The fees and expenses of
such subcontractor shall not be billed to the Company, unless otherwise agreed to by the parties
hereto in writing. Such subcontractor shall agree to comply with the provisions of this Agreement
relating to Confidentiality (Section 3), Consumer Privacy (Section 4) and Process (Section 5).
f.) Neither Xxxxxx Xxxxxxxx nor any of its directors, managers, officers, employees,
affiliates, subsidiaries or agents nor any of their respective controlling persons, heirs,
representatives, estates, successors and assigns shall be liable, directly or indirectly, for any
losses, claims, judgments, damages or expenses suffered or incurred by the Company, or any person
claiming through it, arising out of or relating to the Services provided, other than for, subject
to Section 1 g.) below, direct damages or expenses directly related solely to the bad faith, gross
negligence or willful misconduct of the Agent as finally and specifically determined by a court of
competent jurisdiction. Moreover, Xxxxxx Xxxxxxxx shall not be responsible nor liable for delays,
errors or omissions arising from, relating to or made in connection with circumstances beyond its
reasonable control, including but not limited to, acts or omissions of the Company or any of its
advisors or agents, acts of governmental authorities, acts of civil commotion or riot,
insurrection, acts of military authority, war or acts of war or terrorism, national emergencies,
labor difficulties, fire, flood, weather-related problems, acts of God or nature, mechanical or
electrical breakdown, computer problems, failure or unavailability of communications or power
supply or any change in law or regulation materially affecting the Agent or the Company.
g.) The Agent shall not be liable for any action taken, suffered, or omitted by it or for any
error or judgment made by it in the performance of its duties under this Agreement, except for acts
or omissions directly relating solely to the Agent’s bad faith, gross negligence or willful
misconduct as finally and specifically determined by a court of competent jurisdiction. In no
event shall the Agent be liable for: (i) acting in accordance with or relying upon any instruction,
request, notice, demand, certificate, order or document from the Company or any authorized
representative acting on its behalf or (ii) for any consequential, indirect, incidental, punitive,
exemplary or special damages of any kind whatsoever (including but not limited to lost profits)
even if the Agent has been advised of the possibility of such damages. Any liability of the Agent
shall be limited to the amount of fees
paid to the Agent for the Services performed by the Agent pursuant to this Agreement, in
accordance with Section 7 hereof.
h.) The duties, responsibilities and obligations of the Agent shall be limited to those
expressly set forth herein, and no duties, responsibilities or obligations shall be inferred or
implied. The Agent, in its capacity as such, shall not be subject to, nor required to comply with,
any other agreement between or among any or all of the parties hereto and/or any other person or
entity, even though
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reference thereto may be made herein or therein, or to comply with any
direction or instruction (other than those contained herein or delivered in accordance with this
Agreement) from any person or entity other than the Company. Except as may otherwise be set forth
herein, the Agent shall not be required to, and shall not, expend or risk any of its own funds or
otherwise incur any financial liability in the performance of its duties hereunder.
i.) The parties hereto acknowledge that there are no third party beneficiaries to this
Agreement, which is for the exclusive benefit of the parties hereto. No other person or entity or
their respective heirs, successors and assigns shall be deemed to have any legal or equitable
right, remedy or claim hereto.
j.) In the event of any ambiguity or uncertainty hereunder or in any notice, instruction or
other communication received by the Agent hereunder, the Agent will provide the Company a
reasonable opportunity to resolve such uncertainty or ambiguity and in the event that such
uncertainty or ambiguity is unresolved the Agent may, in its sole discretion, take any action it
deems appropriate or refrain from taking any action unless and until the Agent receives written
instructions from the Company clarifying the ambiguity or uncertainty, and the Agent shall not be
liable for acting or the failure to take any action during this period. In the event of any
disagreement between the Company and any other person or entity resulting in adverse claims and
demands being made herein or affected hereby, the Agent shall be entitled to refuse to comply with
any such claims or demands as long as such disagreement may continue, and in so refusing, shall
make no delivery or other disposition under this Agreement, and in so doing shall be entitled to
continue to refrain from acting until: (i) the right of adverse claimants shall have been finally
settled by binding arbitration or finally adjudicated in a court of competent jurisdiction or (ii)
all differences shall have been settled by agreement among the adverse claimants and the Company or
other persons or entities and the Agent shall have been notified in writing of such agreement
signed by the Company and the adverse person(s) or entity(ies). In the event of such disagreement,
the Agent may, but need not, tender into the registry or custody of any court of competent
jurisdiction all property in the Agent’s possession pursuant to the terms of this Agreement,
together with such legal proceedings as the Agent deems appropriate, and thereupon the Agent shall
be discharged from all further duties under this Agreement. The filing of any such legal
proceeding shall not deprive the Agent of compensation or expenses paid or payable hereunder for
Services, and the Agent shall not be liable with respect to any suspension of performance, delay or
otherwise as a result of the tendering of such property. The Agent shall have no obligation to
take any legal action in connection with this Agreement or towards its enforcement, or to appear
in, prosecute or defend any action or legal proceeding which would or might involve the Agent in
any cost, expense, loss or liability unless indemnification, satisfactory to the Agent, in its sole
discretion, shall be furnished by the Company. The Agent shall be indemnified for all reasonable
costs (including employee time at the employee’s hourly rate
determined by his annual salary) and attorneys’ fees and expenses in connection with any such
action.
Section 2 — COMMENCEMENT AND TERMINATION OF AGREEMENT
This Agreement shall commence immediately upon execution hereof by all parties and shall
continue in force until the consummation or termination of the Stock Offering and mutual-to-stock
conversion or the termination of this Agreement. This Agreement may only be terminated by the
Company for cause due to action by the Agent constituting a material violation of applicable law or
a material breach of this Agreement, which breach remains uncured for ten (10) business days after
written notice of such breach is delivered by the Company to the Agent. This Agreement may only
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be
terminated by the Agent in the event of: one or more of the following: (i) termination of the
separate agreement designating the Agent as conversion advisor and marketing agent related to the
mutual-to-stock conversion and related Stock Offering; (ii) circumstances described in Section 1
j.) hereof; (iii) action by the Company constituting a material violation of applicable law or a
material breach of this Agreement (including as described in Section 1 a.) hereof) or failure to
pay the fees and expenses of the Agent) which breach remains uncured for ten (10) business days
after written notice of breach is delivered by Xxxxxx Xxxxxxxx to the Company or (iv) any
proceeding in bankruptcy, reorganization, rehabilitation, guaranty fund action, receivership or
insolvency is commenced by or against the Company, the Company shall become insolvent, or cease
paying its obligations as they become due.
Section 3 — CONFIDENTIALITY
a.) The parties hereto will: (a) hold, and will cause their respective employees, officers,
directors and authorized representatives (including attorneys, advisors and agents) to hold, in
strict confidence, unless compelled to disclose by judicial, regulatory or administrative process
and then (i) only with written notice prior to disclosure to the disclosing party and (ii) still
maintaining the confidential status of any such documents and information, all documents and
information, in any medium (the “Information”), concerning the disclosing party, whether the
Information is furnished to the receiving party by the disclosing party or its representatives in
connection with this Agreement or the Information is received, transmitted, created, generated or
otherwise processed by the receiving party based, in whole or in part, upon the Information of the
disclosing party, except to the extent that such Information can be shown to have been (iii)
previously known by the receiving party other than through a breach of a confidentiality agreement
by a third party; (iv) in the public domain through no fault of the receiving party or (v) later
lawfully acquired by the receiving party from other sources) (the “Confidential Information”), and
(b) not use such Confidential Information except for the purposes set forth herein and (c) unless
prior written consent is obtained, release Confidential Information only to persons described in
this Section 3 (a). It is understood by the parties hereto that the receiving party shall be
deemed to have satisfied its obligation to hold the Confidential Information confidential if it
exercises the same care as it takes to preserve the confidentiality of its own similar information.
b.) The parties hereto agree to the use of facsimile, email and voicemail as means to
communicate both sensitive and non-sensitive information related to the Services.
Section 4 — CONSUMER PRIVACY
a.) In connection with this Agreement, the Company will cause the Agent to be provided
Information, which will include nonpublic personal data regarding customers and bank account
records. Unless required by law or unless prior written consent is obtained from the Company, the
Agent will not knowingly disclose any such nonpublic personal data except to persons described in
Section 3 a.), in connection with performing the Services.
b.) The Agent (or its agents) has implemented and will maintain physical, electronic and
procedural safeguards reasonably designed to protect the security, confidentiality and integrity
of, to prevent unauthorized access to or use of, and to ensure the proper disposal, of nonpublic
personal data regarding customers and bank accounts records. Notwithstanding the foregoing, given
the nature of electronic communications and the Internet, the Agent makes no absolute guarantees
regarding the
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safety and security of any data transmitted over or accessible via the Internet or
any other public networks.
c.) Upon consummation of the Stock Offering, termination of this Agreement or other reasonable
time, at the written request of the Company, and at its sole expense, the Agent shall use its
reasonable efforts to transfer to the Company or destroy all physical or electronic Confidential
Information, including nonpublic personal data regarding customers and bank account records
(excluding data, software and documentation proprietary to the Agent (or its agents)) and shall not
retain copies of such data and documentation; provided however, that the Agent (and its agents) may
retain copies to the extent necessary, but only for as long as necessary, to comply with legal,
regulatory and archival requirements.
Section 5 — PROCESS
If at any time the Agent is served with any judicial or administrative order, judgment,
decree, motion, writ, or other form of judicial or administrative process which in any way affects
any property of the Company, the Agent is authorized to comply therewith in any reasonable manner
as it or its legal counsel of its own choosing deems appropriate; provided that the Agent shall
endeavor to give notice thereof to the Company. If the Agent complies with any such judicial or
administrative order, judgment, decree, writ or other form of judicial or administrative process,
the Agent shall not be liable to any of the parties, or to any other person or entity, even though
such order, judgment, decree, writ or process may be subsequently modified or vacated or otherwise
determined to have been without legal force or effect.
Section 6 — INDEMNIFICATION
The Company hereby agrees to indemnify and hold harmless the Agent, its directors, officers,
employees, affiliates, subsidiaries, agents, and each of their controlling persons, if any (within
the meaning of Section 15 or Section 20(a) of the Securities Exchange Act of 1934, as amended, and
their respective heirs, representatives, successors and assigns (together, the “Agent Group”)
against any loss, liability, claim or expense (“Loss”), joint or several, to which the Agent Group
may become subject, under any federal or state law or regulation, at common law, in equity or
otherwise, insofar as such Loss (or actions in respect thereof) arises out of or is based on or is
in
connection with or is related to this Agreement and the Services, except to the extent the Agent is
finally found, by a court of competent jurisdiction, to have engaged in bad faith, willful
misconduct or gross negligence. The Company agrees to advance or reimburse the Agent Group (or any
one or more of them) within fifteen (15) business days of a written request therefor in connection
with investigating, preparing or defending against any such loss, claim, damage, liability or
action by the Agent Group (or any one or more of them). The indemnification obligations of the
Company as provided above are in addition to any liabilities that the Company may have under other
agreements, under common law or otherwise.
Section 7 — LIMIT OF LIABILITY
The Agent will provide the Services with due care, in a timely manner, so the provisions of
this section establishing a limit of liability will not apply if, as determined in a judicial
proceeding, we performed our services with bad faith, gross negligence or willful misconduct.
However, our engagement with you is not intended to shift risks normally borne by you to us. With
respect to
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any services or work product or this engagement for Services in general, the liability
of the Agent and its personnel shall not exceed the fees we receive for the portion of the work
giving rise to liability nor include any special, consequential, incidental, or exemplary damages
or loss nor any lost profits, savings, or business opportunity. A claim by Company for a return of
fees paid to the Agent by the Company for the Services performed by the Agent pursuant to this
Agreement shall be the sole and exclusive remedy for any damages. This limitation of liability is
intended to apply to the full extent allowed by law, regardless of the grounds or nature of any
claim asserted.
Section 8 — SURVIVAL OF OBLIGATIONS
The covenants and agreements of the parties hereto, including Sections 6 and 7 above, will
remain in full force and effect and will survive the consummation of the Stock Offering and
mutual-to-stock conversion or the termination of this Agreement, and the Agent Group shall be
entitled to the benefit of the covenants and agreements thereafter.
Section 9 — AGREEMENT
a.) This Agreement contains the entire agreement of the parties with respect to the subject
matter hereof. This Agreement supersedes any other agreements, either oral or written, among the
parties hereto with respect to the specific subject matter hereof, but not any engagement,
underwriting, agency or other agreements among the parties pursuant to which Xxxxxx Xxxxxxxx is
acting as the Company’s financial advisor, underwriter, placement agent, investment banker or in
any similar capacity. Except for Section 1 e) of this Agreement, each party hereto acknowledges
that no representation, inducement, promise or agreement, written, oral or otherwise, has been made
by any party, or anyone acting on behalf of any party, which is not embodied or expressly stated
herein, and that no other agreement, statement, or promise not contained in this Agreement shall be
valid or binding in relation to the Services. The Company hereby acknowledges and agrees that: (i)
Xxxxxx Xxxxxxxx has made full and complete disclosure to the Company of the possibility or
existence of any conflict of interest resulting from Xxxxxx Xxxxxxxx serving as both data
processing records management agent pursuant to this Agreement and as financial advisor,
underwriter, placement agent, investment banker or in any similar capacity pursuant to a separate
agreement and (ii) having
received full disclosure thereof, the Company hereby waives any such conflict of interest and
consents to Xxxxxx Xxxxxxxx serving in such dual capacity.
b.) This Agreement may be enforced only by the parties hereto and shall be interpreted,
construed, enforced and administered in accordance with the internal substantive laws (and not the
choice of law rules) of the State of New York. Each of the parties hereto hereby submits to the
personal jurisdiction of, and each agrees that all proceedings relating hereto shall be brought in,
courts located within the State of New York. Each of the parties waives the right to a trial by a
jury. To the extent that in any jurisdiction any party hereto may be entitled to claim, for itself
or its assets, immunity from suit, execution, attachment (whether before or after judgment) or
other legal process, each hereby irrevocably agrees not to claim, and hereby waives, such immunity.
Each party hereto waives personal service of process and consents to service of process by
certified or registered mail, return receipt requested, directed to it at the address last
specified for notices hereunder.
c.) This Agreement may be executed in several counterparts, which taken together, shall
constitute one and the same document. All section headings used herein are for convenience and ease
of reference only and do not constitute part of this Agreement and shall not be referred to for
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the
purpose of defining, interpreting, construing or enforcing any of the provisions of this Agreement.
All pronouns and variations thereof shall be deemed to refer to the masculine, feminine, neuter,
singular or plural, as the identity of the party or parties to this Agreement may require.
d.) This Agreement may not be assigned by any party without the prior written consent of the
other parties hereto and any purported assignment made in violation of the foregoing shall be void
and have no legal effect; except that consent is not required for an assignment to a Xxxxxx
Xxxxxxxx affiliate or successor in interest. This Agreement may be modified only by a written
amendment signed by all of the parties hereto and no waiver of any provision hereof shall be
effective unless expressed in a writing signed by the party to be charged. No waiver of the breach
of any provision or term of this Agreement shall be deemed or construed to be a waiver of any other
or subsequent breach.
e.) No implied duties or obligations shall be read into this Agreement against the Agent, and
the Agent, in its capacity as such, shall not be bound by any provision of any agreement between
the Company and any other person or entity other than this Agreement, and the Agent shall have no
duty to inquire into, or to take into account its knowledge of, the terms and conditions of any
agreement made or entered into in connection with this Agreement.
f.) Should any term or provision, or portion of such provision, of this Agreement be invalid
or unenforceable, the scope thereof or the period covered thereby or otherwise, such term,
provision, or portion of such provision, shall be deemed to be reduced and limited to enable Xxxxxx
Xxxxxxxx or the Company, as applicable, to enforce it to the maximum extent permissible under the
laws and public policies applied under the jurisdiction in which enforcement is sought. If any term
or provision of this Agreement is held or deemed to be invalid or unenforceable, in whole or in
part, by a court of competent jurisdiction, such term or provision shall be ineffective to the
extent of such invalidity or unenforceability without rendering invalid or unenforceable the
remaining terms and provisions of this Agreement which shall be construed to preserve, to the
maximum extent permissible, the intent and purposes of this Agreement. Any such invalidity or
unenforceability in
any jurisdiction shall not invalidate or render unenforceable such terms or provisions in any
other jurisdiction.
g.) The Agent, in furnishing services to the Company under this Agreement, is acting only as
an independent contractor and is not a fiduciary of, nor will its entering into this Agreement give
rise to fiduciary duties to, the Company. The Agent does not undertake by this Agreement or
otherwise to perform any obligation of the Company, whether regulatory, contractual, or otherwise.
The Agent has the sole right and obligation to supervise, manage, contract, direct, procure,
perform or cause to be performed, all work to be performed by the Agent under this Agreement unless
otherwise provided in this Agreement. The Company understands and agrees that the Agent may
perform services substantially similar to those to be performed hereunder for others, and nothing
herein is intended to restrict or prohibit the Agent from performing such services for others.
h.) All media releases, public announcements and public disclosures by either party or its
agents relating to this Agreement or the subject matter of this Agreement, but not including any
announcement intended solely for internal distribution at such party or any disclosure required by
legal, accounting or regulatory requirements beyond the reasonable control of such party, shall be
coordinated with and approved by the other party prior to the release thereof, which approval shall
not be unreasonably withheld.
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Section 10 — NOTICES
Except as otherwise contemplated by this Agreement, all notices, demands, requests or other communications which may be or are required to be given, served or sent by any party to any other party pursuant to this Agreement, other than in the normal course of conducting the Services, can be by certified or registered mail, personal delivery or transmitted by any standard form of telecommunication with proof of delivery addressed as follows: |
(a) | If to the Agent: |
Xxxxxx, Xxxxxxxx & Company, Incorporated
0000 Xxxxxx Xxxxxx, Xxxxx 0000
Xxxxxxxxxxxx, XX 00000
Attn: Xxxxxxxx Xxxxxx
Telephone: (000) 000-0000
Fax: (000) 000-0000
0000 Xxxxxx Xxxxxx, Xxxxx 0000
Xxxxxxxxxxxx, XX 00000
Attn: Xxxxxxxx Xxxxxx
Telephone: (000) 000-0000
Fax: (000) 000-0000
With a copy to:
Xxxxxx, Xxxxxxxx & Company, Incorporated
000 Xxxx Xxxxxx, 0xx Xxxxx
Xxx Xxxx, XX 00000
Attn: Xxx Xxxxxxx
Telephone: (000) 000-0000
Fax: (000) 000-0000
000 Xxxx Xxxxxx, 0xx Xxxxx
Xxx Xxxx, XX 00000
Attn: Xxx Xxxxxxx
Telephone: (000) 000-0000
Fax: (000) 000-0000
If to the Company:
Atlantic Coast Bank
00000 Xxxxx Xxx Xxxxxxx, Xxxxx 000
Xxxxxxxxxxxx, Xxxxxxx 00000
Attn: Xxxxxx X. Xxxxxxx, Xx.
Telephone: (000) 000-0000
Fax: (000) 000-0000
00000 Xxxxx Xxx Xxxxxxx, Xxxxx 000
Xxxxxxxxxxxx, Xxxxxxx 00000
Attn: Xxxxxx X. Xxxxxxx, Xx.
Telephone: (000) 000-0000
Fax: (000) 000-0000
With a copy to:
Xxxx Xxxxxx Xxxxxxxx & Xxxxxx, P.C.
0000 Xxxxxxxxx Xxxxxx, XX
Xxxxx 000
Xxxxxxxxxx, X.X. 20015
Attn: Xxxxxxx Xxxxxxxxxx
Telephone: (000) 000-0000
Fax: (000) 000-0000
0000 Xxxxxxxxx Xxxxxx, XX
Xxxxx 000
Xxxxxxxxxx, X.X. 20015
Attn: Xxxxxxx Xxxxxxxxxx
Telephone: (000) 000-0000
Fax: (000) 000-0000
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Each party may designate by notice in writing a new address/addressee to which any notice, demand,
request or communication may thereafter be provided.
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