ADMINISTRATION SERVICING AGREEMENT
Form of | Exhibit (h)(130) |
This Administration Servicing Agreement (“Agreement”) dated and effective as of [May 13],
2011, is by and between State Street Bank and Trust Company, a Massachusetts trust company (the
“Administrator”), and Janus Investment Fund, a Massachusetts business trust (the “Trust”).
WHEREAS, the Trust is an open-end management investment company currently comprised of
multiple series, and is registered with the U.S. Securities and Exchange Commission (“SEC”) by
means of a registration statement (“Registration Statement”) under the Securities Act of 1933, as
amended (“1933 Act”), and the Investment Company Act of 1940, as amended (the “1940 Act”); and
WHEREAS, the Trust desires to retain the Administrator to furnish certain administrative
services to the Trust, and the Administrator is willing to furnish such services, on the terms and
conditions set forth in this Agreement.
NOW, THEREFORE, in consideration of the premises and mutual covenants herein contained, the
parties hereto agree as follows:
1. | Appointment of Administrator |
The Trust hereby appoints the Administrator to act as administrator to the Trust for purposes
of providing certain administrative services its series and their respective classes of shares
listed in Schedule A to this Agreement (each, a “Fund” and collectively, the “Funds”) for the
period and on the terms set forth in this Agreement. The Administrator accepts such appointment
and agrees to render the services stated herein.
In the event that the Trust establishes one or more additional Fund(s) with respect to which
it wishes to retain the Administrator to act as administrator hereunder, the Trust shall notify the
Administrator in writing. Upon written acceptance by the Administrator, such Fund(s) shall become
subject to the provisions of this Agreement to the same extent as the existing Fund(s), except to
the extent that such provisions (including those relating to compensation and expenses payable) may
be modified with respect to such Fund(s) in writing by the Trust and the Administrator at the time
of the addition of such Fund(s).
2. | Delivery of Documents |
The Trust will promptly deliver to the Administrator copies of each of the following documents
and all future amendments and supplements, if any:
a. | The Trust’s Declaration of Trust and By-laws; |
b. | The Trust’s currently effective Registration Statement under the 1933 Act and the 1940 Act and each Prospectus and Statement of Additional Information (“SAI”) |
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relating to the Fund(s) and all amendments and supplements thereto as in effect from time to time; |
c. | Copies of the resolutions of the Board of Trustees of the Trust (the “Board”) certified by the Trust’s Secretary authorizing (1) the Trust to enter into this Agreement and (2) certain individuals on behalf of the Trust to (a) give instructions to the Administrator pursuant to this Agreement and (b) sign checks and pay expenses; |
d. | A copy of the investment advisory agreement between the Trust and its investment adviser; and |
e. | Such other certificates, documents or opinions which the Administrator may, in its reasonable discretion, deem necessary or appropriate in the proper performance of its duties. |
3. | Representations and Warranties of the Administrator |
The Administrator represents and warrants to the Trust that:
a. | It is a Massachusetts trust company, duly organized and existing under the laws of The Commonwealth of Massachusetts; |
b. | It has the corporate power and authority to carry on its business in The Commonwealth of Massachusetts; |
c. | All requisite corporate proceedings have been taken to authorize it to enter into and perform this Agreement; |
d. | No legal or administrative proceedings have been instituted or threatened which would materially impair the Administrator’s ability to perform its duties and obligations under this Agreement; and |
e. | Its entrance into this Agreement shall not cause a material breach or be in material conflict with any other agreement or obligation of the Administrator or any law or regulation applicable to it. |
4. | Representations and Warranties of the Trust |
The Trust represents and warrants to the Administrator that:
a. | It is a statutory trust, duly organized, existing and in good standing under the laws of The Commonwealth of Massachusetts; |
b. | It has the requisite power and authority under applicable laws and by its Declaration of Trust and By-laws to enter into and perform this Agreement; |
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c. | All requisite proceedings have been taken to authorize it to enter into and perform this Agreement; |
d. | It is an investment company properly registered with the SEC under the 1940 Act; |
e. | The Registration Statement relating to the Fund(s) has been filed and will be effective and remain effective during the term of this Agreement. The Trust also warrants to the Administrator that as of the effective date of this Agreement, all necessary filings under the securities laws of the states in which the Trust offers or sells its shares have been or will be made; |
f. | No legal or administrative proceedings have been instituted or threatened which would impair the Trust’s ability to perform its duties and obligations under this Agreement on behalf of the Fund(s); |
g. | Its entrance into this Agreement will not cause a material breach or be in material conflict with any other agreement or obligation of the Trust or any law or regulation applicable to it; and |
h. | As of the close of business on the date of this Agreement, the Trust is authorized to issue unlimited shares of beneficial interest. |
5. | Administration Services |
The Administrator shall provide the following services, subject to the authorization and
direction of the Trust and, in each case where appropriate, the review and comment by the Trust’s
independent accountants and legal counsel and in accordance with procedures which may be
established from time to time between the Trust and the Administrator:
Fund Administration Treasury Services |
a. | Prepare for the review by designated officer(s) of the Trust semi-annual and annual shareholder reports as well as financial information regarding the Fund(s) that will be included in the Trust’s Form N-Q and other quarterly reports (as mutually agreed upon), including tax footnote disclosures where applicable; |
b. | Provide information for the audit of the Trust’s financial statements by the Trust’s independent accountants, including the preparation of supporting audit workpapers and other schedules; |
c. | Prepare for the review by designated officer(s) of the Trust financial information for the Trust’s periodic financial reports required to be filed with the SEC on Form N-SAR, Form N-1A, proxy statements and such other reports, forms or filings as may be mutually agreed upon; |
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d. | Provide periodic testing of the Fund(s) with respect to compliance with the Internal Revenue Code’s mandatory qualification requirements, the requirements of the 1940 Act and limitations for the Fund(s) contained in the Registration Statement for the Fund(s) as may be mutually agreed upon, including quarterly compliance reporting to the designated officer(s) of the Trust as well as preparation of Board compliance materials; |
e. | Prepare and furnish total return performance information for the Fund(s), including such information on an after-tax basis, calculated in accordance with applicable U.S. securities laws and regulations, as may be reasonably requested by Trust management; |
f. | Prepare and disseminate vendor survey information; |
g. | Prepare and coordinate the filing of Rule 24f-2 notices, including coordination of payment; |
h. | Provide sub-certificates in connection with the certification requirements of the Xxxxxxxx-Xxxxx Act of 2002 with respect to the services provided by the Administrator; |
i. | Maintain certain books and records of the Trust as required under Rule 31a-1(b) of the 1940 Act, as may be mutually agreed upon; |
j. | Implement and maintain a comprehensive written information security program that contains appropriate security measures to safeguard the personal information of the Trust’s shareholders, employees, directors and/or officers that the Administrator receives, stores, maintains, processes or otherwise accesses in connection with the provision of services hereunder. For these purposes, “personal information” shall mean (i) an individual’s name (first initial and last name or first name and last name), address or telephone number plus (a) social security number, (b) drivers license number, (c) state identification card number, (d) debit or credit card number, (e) financial account number or (f) personal identification number or password that would permit access to a person’s account or (ii) any combination of the foregoing that would allow a person to log onto or access an individual’s account. Notwithstanding the foregoing “personal information” shall not include information that is lawfully obtained from publicly available information, or from federal, state or local government records lawfully made available to the general public; |
Fund Administration Tax Services |
k. | Compute tax basis provisions for both excise and income tax purposes; |
l. | Prepare the Fund(s)’ federal, state, and local income tax returns and extension requests for review and for execution and filing by the Trust’s independent |
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accountants and execution and filing by the Trust’s treasurer, including Form 1120-RIC, Form 8613 and Form 1099-MISC; |
m. | Coordinate Form 1099-DIV mailings; and |
n. | Review annual minimum distribution calculations (income and capital gain) prior to their declaration. |
The Administrator shall perform such other services for the Trust that are mutually agreed to
by the parties from time to time, for which the Trust will pay such fees as may be mutually agreed
upon, including the Administrator’s reasonable out-of-pocket expenses. The provision of such
services shall be subject to the terms and conditions of this Agreement.
The Administrator shall provide the office facilities and the personnel determined by it to
perform the services contemplated herein.
6. | Fees; Expenses; Expense Reimbursement |
The Administrator shall receive from the Trust such compensation for the Administrator’s
services provided pursuant to this Agreement as may be agreed to from time to time in a written Fee
Schedule approved by the parties. The fees are accrued daily and billed monthly and shall be due
and payable upon receipt of the invoice. Upon the termination of this Agreement before the end of
any month, the fee for the part of the month before such termination shall be prorated according to
the proportion which such part bears to the full monthly period and shall be payable upon the date
of termination of this Agreement. In addition, the Trust shall reimburse the Administrator for its
out-of-pocket costs incurred in connection with this Agreement. All rights of compensation and
expense reimbursement under this Agreement for services performed as of the termination date shall
survive the termination of this Agreement.
The Trust agrees promptly to reimburse the Administrator for any equipment and supplies
specially ordered by or for the Trust through the Administrator and for any other expenses not
contemplated by this Agreement that the Administrator may incur on the Trust’s behalf at the
Trust’s request or with the Trust’s consent.
The Trust will bear all expenses that are incurred in its operation and not specifically
assumed by the Administrator. Expenses to be borne by the Trust, include, but are not limited to:
organizational expenses; cost of services of independent accountants and outside legal and tax
counsel (including such counsel’s review of the Registration Statement, Form N-CSR, Form N-Q, Form
N-PX, Form N-MFP, Form N-SAR, proxy materials, federal and state tax qualification as a regulated
investment company and other notices, registrations, reports, filings and materials prepared by the
Administrator under this Agreement); cost of any services contracted for by the Trust directly from
parties other than the Administrator; cost of trading operations and brokerage fees, commissions
and transfer taxes in connection with the purchase and sale of securities for the
Trust; investment advisory fees; taxes, insurance premiums and other fees and expenses applicable
to its operation; costs incidental to any meetings of shareholders including, but not limited to,
legal and accounting fees, proxy filing fees and the costs of preparation (e.g., typesetting,
XBRL-
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tagging, page changes and all other print vendor and XXXXX charges, collectively referred to
herein as “Preparation”), printing, distribution and mailing of any proxy materials; costs
incidental to Board meetings, including fees and expenses of Board members; the salary and expenses
of any officer, director\trustee or employee of the Trust; costs of Preparation, printing,
distribution and mailing, as applicable, of the Trust’s Registration Statements and any amendments
and supplements thereto and shareholder reports; cost of Preparation and filing of the Trust’s tax
returns, Form N-1A, Form N-CSR, Form N-Q, Form N-PX, Form N-MFP and Form N-SAR, and all notices,
registrations and amendments associated with applicable federal and state tax and securities laws;
all applicable registration fees and filing fees required under federal and state securities laws;
the cost of fidelity bond and D&O/E&O liability insurance; and the cost of independent pricing
services used in computing the Fund(s)’ net asset value.
The Administrator is authorized to and may employ, associate or contract with such person or
persons as the Administrator may deem desirable to assist it in performing its duties under this
Agreement; provided, however, that the compensation of such person or persons shall be paid by the
Administrator and that the Administrator shall be as fully responsible to the Trust for the acts
and omissions of any such person or persons as it is for its own acts and omissions.
7. | Instructions and Advice |
a. At any time, the Administrator may apply to any officer of the Trust or his or her designee
for instructions and may consult with its own legal counsel or, with the knowledge of the Trust,
outside counsel for the Trust or the independent accountants for the Trust at the expense of the
Trust, with respect to any matter arising in connection with the services to be performed by the
Administrator under this Agreement.
b. The Administrator shall not be liable, and shall be indemnified by the Trust, for any
action taken or omitted by it in good faith in reliance upon any such instructions or advice or
upon any paper or document believed by it to be genuine and to have been signed by the proper
person or persons. The Administrator shall not be held to have notice of any change of authority
of any person until receipt of written notice thereof from the Fund(s). Nothing in this section
shall be construed as imposing upon the Administrator any obligation to seek such instructions or
advice, or to act in accordance with such advice when received.
8. | Limitation of Liability and Indemnification |
The Administrator shall be responsible for the performance only of such duties as are set
forth in this Agreement and, except as otherwise provided under Section 6, shall have no
responsibility for the actions or activities of any other party, including other service providers.
The Administrator shall have no liability in respect of any loss, damage or expense suffered by
the Trust insofar as such loss, damage or expense arises from the performance of the
Administrator’s duties hereunder in reliance upon records that were maintained for the Trust by
entities other than the Administrator prior to the Administrator’s appointment as administrator for
the Trust. The
Administrator shall have no liability for any loss or damage resulting from the performance or
nonperformance of its duties hereunder unless such loss or damage arises directly from, and then
only to the extent of, the negligence, fraud or willful misconduct of the Administrator, its
officers
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or employees. The Administrator shall not be liable for any special, indirect,
incidental, punitive or consequential damages, including lost profits, of any kind whatsoever
(including, without limitation, attorneys’ fees) under any provision of this Agreement or for any
such damages arising out of any act or failure to act hereunder, each of which is hereby excluded
by agreement of the parties regardless of whether such damages were foreseeable or whether either
party or any entity had been advised of the possibility of such damages. In any event, except as
otherwise agreed to in writing by the parties hereto, the Administrator’s cumulative liability for
each calendar year (a “Liability Period”) with respect to the Trust under this Agreement regardless
of the form of action or legal theory shall be limited to its total annual compensation earned and
fees payable hereunder during the preceding Compensation Period, as defined herein, for any
liability or loss suffered by the Trust including, but not limited to, any liability relating to
qualification of the Trust as a regulated investment company or any liability relating to the
Trust’s compliance with any federal or state tax or securities statute, regulation or ruling during
such Liability Period. “Compensation Period” shall mean the calendar year ending immediately prior
to each Liability Period in which the event(s) giving rise to the Administrator’s liability for
that period have occurred. Notwithstanding the foregoing, the Compensation Period for purposes of
calculating the annual cumulative liability of the Administrator for the Liability Period
commencing on the date of this Agreement and terminating on December 31, 2011 shall be the date of
this Agreement through December 31, 2011, calculated on an annualized basis, and the Compensation
Period for the Liability Period commencing January 1, 2012 and terminating on December 31, 2012
shall be the date of this Agreement through December 31, 2011, calculated on an annualized basis.
The Administrator shall not be responsible or liable for any failure or delay in performance
of its obligations under this Agreement arising out of or caused, directly or indirectly, by
circumstances beyond its control, including without limitation, work stoppage, power or other
mechanical failure, computer virus, natural disaster, governmental action or communication
disruption.
The Trust shall indemnify and hold the Administrator and its directors, officers, employees
and agents harmless from all loss, cost, damage and expense, including reasonable fees and expenses
for counsel, incurred by the Administrator resulting from any claim, demand, action or suit in
connection with the Administrator’s acceptance of this Agreement, any action or omission by it in
the performance of its duties hereunder, or as a result of acting upon any instructions reasonably
believed by it to have been duly authorized by the Trust or upon reasonable reliance on information
or records given or made by the Trust or its investment adviser, provided that this indemnification
shall not apply to actions or omissions of the Administrator, its officers or employees in cases of
its or their own negligence, fraud or willful misconduct.
All liabilities of the Trust arising, directly or indirectly, under this Agreement, of any and
every nature whatsoever, shall be satisfied solely out of the assets of the Fund and no trustee,
officer, agent, or holder of shares of beneficial interest of the Trust shall be personally liable
under this Agreement. The Trust’s Amended and Restated Declaration of Trust describes in detail the
respective responsibilities and limitations on liability of the trustees, officers, agents, and
holders of
shares of beneficial interest of the Trust. The property of any one Fund is the property of
only that Fund, and in no event shall any Fund be liable for the obligations of any other Fund.
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The limitation of liability and indemnification provisions contained herein shall survive the
termination of this Agreement.
9. | Confidentiality |
The parties hereto agree that each shall treat confidentially all information provided by each
party to the other party regarding its business and operations. All confidential information
provided by a party hereto shall be used by the other party hereto solely for the purpose of
rendering or receiving services pursuant to this Agreement and, except as may be required in
carrying out this Agreement, shall not be disclosed to any third party. Neither party will use or
disclose confidential information for purposes other than the activities contemplated by this
Agreement or except as required by law, court process or pursuant to the lawful requirement of a
governmental agency, or if the party is advised by counsel that it may incur liability for failure
to make a disclosure, or except at the request or with the written consent of the other party.
Notwithstanding the foregoing, each party acknowledges that the other party may provide access to
and use of confidential information relating to the other party to the disclosing party’s
employees, contractors, agents, professional advisors, auditors or persons performing similar
functions.
The foregoing shall not be applicable to any information (i) that is publicly available when
provided or thereafter becomes publicly available, other than through a breach of this Agreement,
(ii) that is independently derived by a party hereto without the use of any information provided by
the other party hereto in connection with this Agreement, (iii) that is required in any legal or
regulatory proceeding, investigation, audit, examination, subpoena, civil investigative demand or
other similar process, or by operation of law or regulation, or (iv) where the party seeking to
disclose has received the prior written consent of the party providing the information, which
consent shall not be unreasonably withheld.
The undertakings and obligations contained in this Section shall survive the termination or
expiration of this Agreement for a period of three (3) years.
10. | Compliance with Governmental Rules and Regulations; Records |
The Trust assumes full responsibility for complying with all securities, tax, commodities and
other laws, rules and regulations applicable to it.
In compliance with the requirements of Rule 31a-3 under the 1940 Act, the Administrator agrees
that all records which it maintains for the Trust shall at all times remain the property of the
Trust, shall be readily accessible during normal business hours, and shall be promptly surrendered
upon the termination of the Agreement or otherwise on written request except as otherwise provided
in Section 12. The Administrator further agrees that all records that it maintains for the Trust
pursuant to Rule 31a-1 under the 1940 Act will be preserved for the periods prescribed by Rule
31a-2 under the 1940 Act unless any such records are earlier surrendered as provided above.
Records may be surrendered in either written or machine-readable form, at the option of the
Administrator.
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11. | Services Not Exclusive |
The services of the Administrator are not to be deemed exclusive, and the Administrator shall
be free to render similar services to others. The Administrator shall be deemed to be an
independent contractor and shall, unless otherwise expressly provided herein or authorized by the
Trust from time to time, have no authority to act or represent the Trust in any way or otherwise be
deemed an agent of the Trust.
12. | Effective Period, Termination and Amendment |
This Agreement shall become effective as of the date first above written. With respect to
each Fund, this Agreement shall continue in full force and effect until the first to occur of: (a)
termination by the Administrator by an instrument in writing delivered or mailed to the Trust, such
termination to take effect not sooner than one hundred twenty days (120) days after the date of
such delivery; (b) termination by a Fund or the Trust by an instrument in writing delivered or
mailed to the Administrator, such termination to take effect not sooner than ninety (90) days after
the date of such delivery; or (c) termination of the applicable custodian agreement between a Fund
and State Street Bank and Trust Company as custodian thereunder unless otherwise agreed to in
writing by the parties hereto. Termination of this Agreement with respect to any given Fund shall
in no way affect the continued validity of this Agreement with respect to any other Fund. Upon
termination of this Agreement, the Trust or terminating Fund shall pay to the Administrator such
compensation and any reimbursable expenses as may be due under the terms hereof as of the date of
such termination, including reasonable out-of-pocket expenses associated with such termination.
Termination of this Agreement with respect to any one particular Fund shall in no way affect
the rights and duties under this Agreement with respect to the Trust or any other Fund.
This Agreement may be amended or modified at any time in writing by mutual agreement of the
parties hereto.
13. | Notices |
Any notice or other communication authorized or required by this Agreement to be given to
either party shall be in writing and deemed to have been given when delivered in person or by
confirmed facsimile, by overnight delivery through a commercial courier service, or posted by
certified mail, return receipt requested, to the following address (or such other address as a
party may specify by written notice to the other): if to the Trust: c/o Janus Real Return
Allocation Fund, 000 Xxxxxxx Xxxxxx, Xxxxxx, Xxxxxxxx 00000-0000, Attn: Xxxxxxxxx
Xxxxxxxxxx-Xxxxxx, telephone: (000) 000-0000, fax: (000) 000-0000; if to the Administrator: State
Street Bank and Trust Company, X.X. Xxx 0000, Xxxxxx, XX 00000-0000, Attn: Fund Administration
Legal Department, telephone: (000) 000-0000, (617) fax: 000-000-0000.
14. | Assignment |
This Agreement shall not be assigned by either party hereto without the prior consent in
writing of the other party, except that the Administrator may assign this Agreement to a successor
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of all or a substantial portion of its business, or to a party controlling, controlled by or under
common control with the Administrator.
15. | Successors |
This Agreement shall be binding on and shall inure to the benefit of the Trust and the
Administrator and their respective successors and permitted assigns.
16. | Entire Agreement |
This Agreement contains the entire understanding between the parties hereto with
respect to the subject matter hereof and supersedes all previous representations, warranties or
commitments regarding the services to be performed hereunder whether oral or in writing.
17. | Waiver |
The failure of a party to insist upon strict adherence to any term of this Agreement on any
occasion shall not be considered a waiver nor shall it deprive such party of the right thereafter
to insist upon strict adherence to that term or any term of this Agreement. Any waiver must be in
writing signed by the waiving party.
18. | Severability |
If any provision of this Agreement is invalid or unenforceable, the balance of the Agreement
shall remain in effect, and if any provision is inapplicable to any person or circumstance it shall
nevertheless remain applicable to all other persons and circumstances.
19. | Governing Law |
This Agreement shall be construed and the provisions thereof interpreted under and in
accordance with the laws of The Commonwealth of Massachusetts.
20. | Reproduction of Documents |
This Agreement and all schedules, exhibits, attachments and amendments hereto may be
reproduced by any photographic, xerographic, photostatic, microfilm, micro-card, miniature
photographic or other similar process. The parties hereto all/each agree that any such reproduction
shall be admissible in evidence as the original itself in any judicial or administrative
proceeding, whether or not the original is in existence and whether or not such reproduction was
made by a party in the regular course of business, and that any enlargement, facsimile or further
reproduction of such reproduction shall likewise be admissible in evidence.
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21. | Counterparts |
This Agreement may be executed by the parties hereto on any number of counterparts,
and all of said counterparts taken together shall be deemed to constitute one and the same
instrument.
22. | Disaster Recovery Procedures |
The Administrator will implement and maintain reasonable disaster recovery and business
continuity procedures that are reasonably designed to recover data processing systems, data
communications facilities, information, data and other business related functions of the
Administrator in a manner and time frame consistent with legal, regulatory and business
requirements applicable to the Administrator in its provision of services hereunder.
[Remainder of page intentionally left blank.]
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IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by their
officers designated below as of the date first written above.
JANUS INVESTMENT FUND |
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By: | ||||
Name: | Xxxxxxxxx Xxxxxxxxxx-Xxxxxx | |||
Title: | Vice President, Secretary and Chief Legal Counsel | |||
STATE STREET BANK AND TRUST COMPANY |
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By: | ||||
Name: | Xxxxxxx X. Xxxxxx | |||
Title: | Executive Vice President |
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ADMINISTRATION AGREEMENT
SCHEDULE A
Listing of Fund(s) and Classes of Shares
Listing of Fund(s) and Classes of Shares
Fund | Classes of Shares | |
Janus Real Return Allocation Fund
|
A, C, D, S, I, and T |
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