FUND ADMINISTRATION SERVICING AGREEMENT
THIS
AGREEMENT is made and entered into as of this 18 th day of
March 2008, by and between NEW COVENANT FUNDS, a Delaware
statutory trust (the “Trust”) and U.S. BANCORP FUND SERVICES,
LLC, a Wisconsin limited liability company (“USBFS”).
WHEREAS,
the Trust is registered under the Investment Company Act of 1940, as amended
(the “1940 Act”), as an open-end management investment company, and is
authorized to issue shares of beneficial interest in separate series, with each
such series representing interests in a separate portfolio of securities and
other assets;
WHEREAS,
USBFS is, among other things, in the business of providing fund administration
services for the benefit of its customers; and
WHEREAS,
the Trust desires to retain USBFS to provide fund administration services to
each series of the Trust listed on Exhibit A hereto (as
amended from time to time) (each a “Fund” and collectively, the
“Funds”).
NOW,
THEREFORE, in consideration of the promises and mutual covenants herein
contained, and other good and valuable consideration, the receipt of which is
hereby acknowledged, the parties hereto, intending to be legally bound, do
hereby agree as follows:
1.
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Appointment
of USBFS as Administrator
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The Trust
hereby appoints USBFS as administrator of the Trust on the terms and conditions
set forth in this Agreement, and USBFS hereby accepts such appointment and
agrees to perform the services and duties set forth in this
Agreement. The services and duties of USBFS shall be confined to
those matters expressly set forth herein, and no implied duties are assumed by
or may be asserted against USBFS hereunder.
2.
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Services
and Duties of USBFS
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USBFS
shall provide the following administration services to the Fund:
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A.
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General
Fund Management:
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(1)
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Act
as liaison among Fund service
providers.
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(2)
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Supply:
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a.
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Corporate
secretarial services.
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b.
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Office
facilities (which may be in USBFS’s, or an affiliate’s, own
offices).
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c.
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Non-investment-related
statistical and research data as
needed.
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1
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(3)
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Coordinate
the Trust’s board of trustees’ (the “Board of Trustees” or the “Trustees”)
communications, such as:
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a.
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Prepare
meeting agendas and resolutions, with the assistance of Fund
counsel.
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b.
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Prepare
reports for the Board of Trustees based on financial and administrative
data.
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c.
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Evaluate
independent auditor.
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d.
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Secure
and monitor fidelity bond and director and officer liability coverage, and
make the necessary Securities and Exchange Commission (the “SEC”) filings
relating thereto.
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e.
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Prepare
minutes of meetings of the Board of Trustees and Fund
shareholders.
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f.
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Recommend
dividend declarations to the Board of Trustees and prepare and distribute
to appropriate parties notices announcing declaration of dividends and
other distributions to
shareholders.
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g.
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Attend
Board of Trustees meetings and present materials for Trustees’ review at
such meetings.
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(4)
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Audits:
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a.
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Prepare
appropriate schedules and assist independent
auditors.
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b.
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Provide
information to the SEC and facilitate audit
process.
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c.
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Provide
office facilities.
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(5)
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Assist
in overall operations of the Fund.
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(6)
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Pay
Fund expenses upon written authorization from the
Trust.
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(7)
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Keep
the Trust’s governing documents, including its charter, bylaws and minute
books, but only to the extent such documents are provided to USBFS by the
Trust or its representatives for safe
keeping.
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(8)
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Provide
personnel to serve in the officer position of
Secretary.
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(9)
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Provide
a qualified USBFS employee familiar with the accounts of the Trust to
serve as Treasurer and to perform any required certifications of
regulatory filings incident
thereto.
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(10)
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Create
a budget for the Funds annually.
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B.
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Compliance:
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(1)
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Regulatory
Compliance:
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a.
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Monitor
compliance with the 1940 Act requirements,
including:
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(i)
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Asset
diversification tests.
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(ii)
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Total
return and SEC yield calculations.
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(iii)
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Maintenance
of books and records under Rule
31a-3.
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(iv)
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Code
of ethics requirements under Rule 17j-1 for the disinterested
Trustees.
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2
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b.
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Monitor
Fund's compliance with the policies and investment limitations as set
forth in its prospectus (the “Prospectus”) and statement of additional
information (the “SAI”).
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c.
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Perform
its duties hereunder in compliance with all applicable laws and
regulations and provide any sub-certifications reasonably requested by the
Trust in connection with any certification required of the Trust pursuant
to the Xxxxxxxx-Xxxxx Act of 2002 (the “SOX Act”) or any rules or
regulations promulgated by the SEC thereunder, provided the same shall not
be deemed to change USBFS’s standard of care as set forth
herein.
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d.
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Monitor
applicable regulatory and operational service issues, and update Board of
Trustees periodically.
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(2)
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Blue
Sky Compliance:
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a.
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Prepare
and file with the appropriate state securities authorities any and all
required compliance filings relating to the qualification of the
securities of the Fund so as to enable the Fund to make a continuous
offering of its shares in all
states.
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b.
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Monitor
status and maintain registrations in each
state.
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c.
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Provide
updates regarding material developments in state securities
regulation.
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(3)
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SEC
Registration and Reporting:
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a.
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Assist
Fund counsel in annual update of the Prospectus and SAI and in preparation
of proxy statements as needed.
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b.
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Prepare
and file annual and semiannual shareholder reports, Form N-SAR, Form
N-CSR, and Form N-Q filings and Rule 24f-2 notices. As
requested by the Trust, prepare and file Form N-PX
filings.
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c.
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Coordinate
the printing, filing and mailing of Prospectuses and shareholder reports,
and amendments and supplements
thereto.
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d.
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File
fidelity bond under Rule 17g-1.
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e.
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Monitor
sales of Fund shares and ensure that such shares are properly registered
or qualified, as applicable, with the SEC and the appropriate state
authorities.
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f.
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Schedule
and coordinate the disclosure control procedure committee
meetings.
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3
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(4)
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IRS
Compliance:
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a.
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Monitor
each Fund’s status as a regulated investment company under Subchapter M of
the Internal Revenue Code of 1986, as amended (the “Code”), including
without limitation, review of the
following:
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(i)
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Asset
diversification requirements.
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(ii)
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Qualifying
income requirements.
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(iii)
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Distribution
requirements.
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b.
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Calculate
required distributions (including excise tax
distributions).
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C.
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Financial
Reporting:
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(1)
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Provide
financial data required by the Prospectus and
SAI.
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(2)
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Prepare
financial reports for officers, shareholders, tax authorities, performance
reporting companies, the Board of Trustees, the SEC, and independent
accountants.
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(3)
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Supervise
the Fund’s custodian and fund accountants in the maintenance of the Fund’s
general ledger and in the preparation of the Fund’s financial statements,
including oversight of expense accruals and payments, the determination of
net asset value and the declaration and payment of dividends and other
distributions to shareholders.
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(4)
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Compute
the yield, total return, expense ratio and portfolio turnover rate of each
class of the Fund.
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(5)
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Monitor
the expense accruals and notify the Trust’s management of any proposed
adjustments.
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(6)
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Prepare
monthly financial statements, which include, without limitation, the
following items:
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a.
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Schedule
of Investments.
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b.
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Statement
of Assets and Liabilities.
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c.
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Statement
of Operations.
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d.
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Statement
of Changes in Net Assets.
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e.
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Cash
Statement.
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f.
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Schedule
of Capital Gains and Losses.
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(7)
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Prepare
quarterly broker security transaction
summaries.
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D.
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Tax
Reporting:
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(1)
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Prepare
and file on a timely basis appropriate federal and state tax returns
including, without limitation, Forms 1120/8613, with any necessary
schedules.
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(2)
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Prepare
state income breakdowns where
relevant.
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(3)
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File
Form 1099 for payments to disinterested Trustees and other service
providers.
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(4)
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Monitor
wash sale losses.
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(5)
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Calculate
eligible dividend income for corporate
shareholders.
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4
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E.
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Eagle
Portal System:
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USBFS
shall provide the Trust access to the Eagle Portal System (the “System”) in
accordance with the terms of Sections I and II of Exhibit B.
F. Chief
Compliance Officer Support Services
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USBFS
will provide support to the Chief Compliance Officer (CCO) of the Trust.
Examples of functions performed by USBFS in this CCO support role
include:
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(1)
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Daily
Resource to CCO, Fund Board,
Advisor
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(2)
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Provide
USBFS/USB Critical Procedures & Compliance
Controls
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(3)
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Daily
and Periodic Reporting
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(4)
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Periodic
CCO Conference Calls
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(5)
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Dissemination
of Industry/Regulatory Information
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(6)
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Client
& Business Line CCO Education &
Training
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(7)
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Due
Diligence Review of USBFS Service
Facilities
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(8)
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Quarterly
USBFS Certification
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(9)
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Board
Meeting Presentation and Board
Support
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(10)
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Testing,
Documentation, Reporting
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(11)
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Business
Line Functions Supported
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a.
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Fund
Administration and Compliance
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b.
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Transfer
Agent and Shareholder Services
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c.
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Fund
Accounting
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d.
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Custody
Services
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e.
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Securities
Lending Services
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f.
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Distribution
Services
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3.
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Compensation
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USBFS
shall be compensated for providing the services set forth in this Agreement in
accordance with the fee schedule set forth on Exhibit B hereto (as
amended from time to time). USBFS shall also be reimbursed for such
out-of-pocket expenses (e.g., telecommunication charges, postage and delivery
charges, and reproduction charges) as are reasonably incurred by USBFS in
performing its duties hereunder. Such reimbursement shall be at cost and without
xxxx-up. The Trust shall pay all such fees and reimbursable expenses
within 30 calendar days following receipt of the billing notice, except for any
fee or expense subject to a good faith dispute. The Trust shall
notify USBFS in writing within 30 calendar days following receipt of each
invoice if the Trust is disputing any amounts in good faith. The Trust shall pay
such disputed amounts within 10 calendar days of the day on which the parties
agree to the amount to be paid. With the exception of any fee or
expense the Trust is disputing in good faith as set forth above, unpaid invoices
shall accrue a finance charge of 1½% per month after the due date.
Notwithstanding anything to the contrary, amounts owed by the Trust to USBFS
shall only be paid out of the assets and property of the particular Fund
involved.
5
4.
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Representations
and Warranties
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A.
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The
Trust hereby represents and warrants to USBFS, which representations and
warranties shall be deemed to be continuing throughout the term of this
Agreement, that:
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(1)
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It
is duly organized and existing under the laws of the jurisdiction of its
organization, with full power to carry on its business as now conducted,
to enter into this Agreement and to perform its obligations
hereunder;
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(2)
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This
Agreement has been duly authorized, executed and delivered by the Trust in
accordance with all requisite action and constitutes a valid and legally
binding obligation of the Trust, enforceable in accordance with its terms,
subject to bankruptcy, insolvency, reorganization, moratorium and other
laws of general application affecting the rights and remedies of creditors
and secured parties; and
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(3)
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It
is conducting its business in compliance in all material respects with all
applicable laws and regulations, both state and federal, and has obtained
all regulatory approvals necessary to carry on its business as now
conducted; there is no statute, rule, regulation, order or judgment
binding on it and no provision of its charter, bylaws or any contract
binding it or affecting its property which would prohibit its execution or
performance of this Agreement.
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B.
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USBFS
hereby represents and warrants to the Trust, which representations and
warranties shall be deemed to be continuing throughout the term of this
Agreement, that
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(1)
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It
is duly organized and existing under the laws of the jurisdiction of its
organization, with full power to carry on its business as now conducted,
to enter into this Agreement and to perform its obligations
hereunder;
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(2)
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This
Agreement has been duly authorized, executed and delivered by USBFS in
accordance with all requisite action and constitutes a valid and legally
binding obligation of USBFS, enforceable in accordance with its terms,
subject to bankruptcy, insolvency, reorganization, moratorium and other
laws of general application affecting the rights and remedies of creditors
and secured parties; and
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(3)
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It
is conducting its business in compliance in all material respects with all
applicable laws and regulations, both state and federal, and has obtained
all regulatory approvals necessary to carry on its business as now
conducted; there is no statute, rule, regulation, order or judgment
binding on it and no provision of its charter, bylaws or any contract
binding it or affecting its property which would prohibit its execution or
performance of this Agreement.
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6
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(4)
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It
has obtained all authorizations from vendors and other service providers
necessary to provide the System, any related equipment or software and the
services contemplated by the Agreement including Exhibit B, and that it is
not in breach of any agreement with any such vendor or service
provider.
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(5)
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USBFS
WILL USE BEST EFFORTS TO ENSURE THE ACCURACY OF FUND DATA, SYSTEMS,
INDUSTRY INFORMATION AND PROCESSES ACCESSED THROUGH THE
SYSTEM.
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5.
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Standard
of Care; Indemnification; Limitation of Liability
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A.
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USBFS
shall exercise reasonable care in the performance of its duties under this
Agreement. USBFS shall not be liable for any error of judgment
or mistake of law or for any loss suffered by the Trust in connection with
its duties under this Agreement, including losses resulting from
mechanical breakdowns or the failure of communication or power supplies
beyond USBFS’s control, except a loss arising out of or relating to
USBFS’s refusal or failure to comply with the terms of this Agreement or
from its bad faith, negligence, or willful misconduct in the performance
of its duties under this Agreement or USBFS’s failure to implement
reasonable disaster recovery / business continuity procedures. USBFS shall
also not be liable for any fraudulent, unauthorized or otherwise improper
use by the Trust of any identification, security codes or systems, or
access mechanicisms assigned by USBFS in connection with access to the
System. Notwithstanding any other provision of this Agreement, if USBFS
has exercised reasonable care in the performance of its duties under this
Agreement, the Trust shall indemnify and hold harmless USBFS from and
against any and all claims, demands, losses, expenses, and liabilities of
any and every nature (including reasonable attorneys’ fees) that USBFS may
sustain or incur or that may be asserted against USBFS by any person
arising out of any action taken or omitted to be taken by it in performing
the services hereunder (i) in accordance with the foregoing standards, or
(ii) in reliance upon any written or oral instruction provided to USBFS by
any duly authorized officer of the Trust (other than an employee of USBFS
serving as officer of the Trust), as approved by the Board of Trustees of
the Trust, except for any and all claims, demands, losses, expenses, and
liabilities arising out of or relating to USBFS’s refusal or failure to
comply with the terms of this Agreement or from its bad faith, negligence
or willful misconduct in the performance of its duties under this
Agreement. This indemnity shall be a continuing obligation of
the Trust, its successors and assigns, notwithstanding the termination of
this Agreement. As used in this paragraph, the term “USBFS”
shall include USBFS’s directors, officers and
employees.
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7
USBFS
shall indemnify and hold the Trust harmless from and against any and all claims,
demands, losses, expenses, and liabilities of any and every nature (including
reasonable attorneys’ fees) that the Trust may sustain or incur or that may be
asserted against the Trust by any person arising out of any action taken or
omitted to be taken by USBFS as a result of USBFS’s refusal or failure to comply
with the terms of this Agreement, or from its bad faith, negligence, or willful
misconduct in the performance of its duties under this
Agreement. This indemnity shall be a continuing obligation of USBFS,
its successors and assigns, notwithstanding the termination of this
Agreement. As used in this paragraph, the term “Trust” shall include
the Trust’s directors, officers and employees.
Neither
party to this Agreement shall be liable to the other party for consequential,
special or punitive damages under any provision of this Agreement.
In the
event of a mechanical breakdown or failure of communication or power supplies
beyond its control, USBFS shall take all reasonable steps to minimize service
interruptions for any period that such interruption continues. USBFS
will make every reasonable effort to restore any lost or damaged data and
correct any errors resulting from such a breakdown at the expense of
USBFS. USBFS agrees that it shall, at all times, have reasonable
contingency plans with appropriate parties, making reasonable provision for
emergency use of electrical data processing equipment to the extent appropriate
equipment is available. Representatives of the Trust shall be
entitled to inspect USBFS’s premises and operating capabilities at any time
during regular business hours of USBFS, upon reasonable notice to
USBFS. Moreover, USBFS shall provide the Trust, at such times as the
Trust may reasonably require, copies of reports rendered by independent
accountants on the internal controls and procedures of USBFS relating to the
services provided by USBFS under this Agreement.
Notwithstanding
the above, USBFS reserves the right to reprocess and correct administrative
errors at its own expense.
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B.
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In
order that the indemnification provisions contained in this section shall
apply, it is understood that if in any case the indemnitor may be asked to
indemnify or hold the indemnitee harmless, the indemnitor shall be fully
and promptly advised of all pertinent facts concerning the situation in
question, and it is further understood that the indemnitee will use all
reasonable care to notify the indemnitor promptly concerning any situation
that presents or appears likely to present the probability of a claim for
indemnification. The indemnitor shall have the option to defend the
indemnitee against any claim that may be the subject of this
indemnification. In the event that the indemnitor so elects, it
will so notify the indemnitee and thereupon the indemnitor shall take over
complete defense of the claim, and the indemnitee shall in such situation
initiate no further legal or other expenses for which it shall seek
indemnification under this section. The indemnitee shall in no
case confess any claim or make any compromise in any case in which the
indemnitor will be asked to indemnify the indemnitee except with the
indemnitor’s prior written consent.
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8
The Trust
shall hold harmless USBFS from and against any and all claims, demands, losses,
expenses and liabilities of any and every nature (including reasonable
attorneys’ fees) to which the Trust may become subject (collectively,
“Liabilities”) arising from or by reason of its use of the System, except those
Liabilities arising out of or relating to the USBFS’s refusal or failure to
comply with the terms of the Agreement or the terms of its Agreement with the
vendor for the System or from USBFS’s bad faith, negligence, or willful
misconduct in the performance of USBFS’s duties under the
Agreement.
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C.
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The
indemnity and defense provisions set forth in this Section 5 shall
indefinitely survive the termination and/or assignment of this
Agreement.
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D.
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If
USBFS is acting in another capacity for the Trust pursuant to a separate
agreement, nothing herein shall be deemed to relieve USBFS of any of its
obligations in such other capacity.
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6.
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Data
Necessary to Perform Services
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A.
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The
Trust or its agent shall furnish to USBFS the data necessary to perform
the services described herein at such times and in such form as mutually
agreed upon.
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B.
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In
connection with its use of the System, the Trust shall comply with the
terms of Section III of Exhibit C.
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7.
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Proprietary
and Confidential Information
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USBFS
agrees on behalf of itself and its directors, officers, and employees to treat
confidentially and as proprietary information of the Trust, all records and
other information relative to the Trust and prior, present, or potential
shareholders of the Trust (and clients of said shareholders), and not to use
such records and information for any purpose other than the performance of its
responsibilities and duties hereunder, except (i) after prior notification to
and approval in writing by the Trust, which approval shall not be unreasonably
withheld and may not be withheld where USBFS may be exposed to civil or criminal
contempt proceedings for failure to comply, (ii) when requested to divulge such
information by a Court of the U.S. Securities and Exchange Commission, or (iii)
when so requested by the Trust. Records and other information which
have become known to the public through no wrongful act of USBFS or any of its
employees, agents or representatives, and information that was already in the
possession of USBFS prior to receipt thereof from the Trust or its agent, shall
not be subject to this paragraph.
9
Further,
USBFS will adhere to the privacy policies adopted by the Trust pursuant to Title
V of the Xxxxx-Xxxxx-Xxxxxx Act, as may be modified from time to
time. In this regard, USBFS shall have in place and maintain
physical, electronic and procedural safeguards reasonably designed to protect
the security, confidentiality and integrity of, and to prevent unauthorized
access to or use of, records and information relating to the Trust and its
shareholders.
8.
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Records
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USBFS
shall keep records relating to the services to be performed hereunder in the
form and manner, and for such period, as it may deem advisable and is agreeable
to the Trust, but not inconsistent with the rules and regulations of appropriate
government authorities, in particular, Section 31 of the 1940 Act and the rules
thereunder. USBFS agrees that all such records prepared or maintained
by USBFS relating to the services to be performed by USBFS hereunder are the
property of the Trust and will be preserved, maintained, and made available in
accordance with such applicable sections and rules of the 1940 Act and will be
promptly surrendered to the Trust or its designee on and in accordance with its
request.
9.
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Compliance
with Laws
|
The Trust
has and retains primary responsibility for all compliance matters relating to
the Fund, including but not limited to compliance with the 1940 Act, the Code,
the SOX Act, the USA Patriot Act of 2002 and the policies and limitations of the
Fund relating to its portfolio investments as set forth in its Prospectus and
SAI. USBFS’s services hereunder shall not relieve the Trust of its
responsibilities for assuring such compliance or the Board of Trustees oversight
responsibility with respect thereto.
10.
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Term
of Agreement; Amendment; Assignment
|
This
Agreement shall become effective as of the date first written above and will
continue in effect for a period of three (3) years. Subsequent to the initial
three-year term, this Agreement may be terminated by either party upon giving 90
days prior written notice to the other party or such shorter period as is
mutually agreed upon by the parties. Notwithstanding the foregoing, this
Agreement may be terminated (i) by any party upon the breach of the other party
of any material term of this Agreement if such breach is not cured within 15
days of notice of such breach to the breaching party or, (ii) financial
difficulties on the part of USBFS which are evidenced by the authorization or
commencement of: involvement by way of pleading, answer, consent or acquiescence
in, a voluntary or involuntary case under Title 11 of the United States Code or
an inability to meet its financial obligations as they come due. This
Agreement may not be amended or modified in any manner except by written
agreement executed by USBFS and the Trust, and authorized or approved by the
Board of Trustees.
10
This
Agreement shall extend to and be binding upon the parties hereto and their
respective successors and assigns; provided, however, that this Agreement shall
not be assignable by either party without written consent of the other party. In
the case of USBFS, an “assignment” shall be deemed to include a change in actual
control of USBFS or a merger, consolidation, sale or other disposition of all or
a substantial part of the assets of USBFS to the extent a change in actual
control would result therefrom.
11.
|
Duties
in the Event of Termination
|
In the
event that, in connection with termination, a successor to any of USBFS’s duties
or responsibilities hereunder is designated by the Trust by written notice to
USBFS, USBFS will promptly, upon such termination and at the expense of the
Trust, transfer to such successor all relevant books, records, correspondence,
and other data established or maintained by USBFS under this Agreement in a form
reasonably acceptable to the Trust (if such form differs from the form in which
USBFS has maintained the same, the Trust shall pay any reasonable expenses
associated with transferring the data to such form), and will cooperate in the
transfer of such duties and responsibilities, including provision for assistance
from USBFS’s personnel in the establishment of books, records, and other data by
such successor. If no such successor is designated, then such books,
records and other data shall be returned to the Trust.
12.
|
Early
Termination
|
In the
absence of any material breach of this Agreement, should the Trust elect to
terminate this Agreement prior to the end of the term, the Trust agrees to pay
the following fees:
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a.
|
all
monthly fees through the life of the contract, including the rebate of any
negotiated discounts;
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11
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b.
|
all
reasonable fees associated with converting services to successor service
provider;
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c.
|
all
reasonable fees associated with any record retention and/or tax reporting
obligations that may not be eliminated due to the conversion to a
successor service provider;
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d.
|
all
reasonable out-of-pocket costs associated with a-c
above.
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13.
|
Governing
Law
|
This
Agreement shall be construed in accordance with the laws of the State of
Wisconsin, without regard to conflicts of law principles. To the
extent that the applicable laws of the State of Wisconsin, or any of the
provisions herein, conflict with the applicable provisions of the 1940 Act, the
latter shall control, and nothing herein shall be construed in a manner
inconsistent with the 1940 Act or any rule or order of the SEC
thereunder.
14.
|
No
Agency Relationship
|
Nothing
herein contained shall be deemed to authorize or empower either party to act as
agent for the other party to this Agreement, or to conduct business in the name,
or for the account, of the other party to this Agreement.
15.
|
Services
Not Exclusive
|
Nothing
in this Agreement shall limit or restrict USBFS from providing services to other
parties that are similar or identical to some or all of the services provided
hereunder.
16.
|
Invalidity
|
Any
provision of this Agreement which may be determined by competent authority to be
prohibited or unenforceable in any jurisdiction shall, as to such jurisdiction,
be ineffective to the extent of such prohibition or unenforceability without
invalidating the remaining provisions hereof, and any such prohibition or
unenforceability in any jurisdiction shall not invalidate or render
unenforceable such provision in any other jurisdiction. In such case,
the parties shall in good faith modify or substitute such provision consistent
with the original intent of the parties.
17.
|
Legal-Related
Services
|
Nothing
in this Agreement shall be deemed to appoint USBFS and its officers, directors
and employees as the Fund attorneys, form attorney-client relationships or
require the provision of legal advice. The Trust acknowledges that
in-house USBFS attorneys exclusively represent USBFS and rely on outside counsel
retained by the Trust to review all services provided by in-house USBFS
attorneys and to provide independent judgment on the Trust’s
behalf. Because no attorney-client relationship exists between
in-house USBFS attorneys and the Trust, any information provided to USBFS
attorneys may not be privileged and may be subject to compulsory disclosure
under certain circumstances. USBFS represents that it will maintain
the confidentiality of information disclosed to its in-house attorneys on a best
efforts basis.
12
18.
|
Notices
|
Any
notice required or permitted to be given by either party to the other shall be
in writing and shall be deemed to have been given on the date delivered
personally or by courier service, or three days after sent by registered or
certified mail, postage prepaid, return receipt requested, or on the date sent
and confirmed received by facsimile transmission to the other party’s address
set forth below:
Notice to
USBFS shall be sent to:
U.S.
Bancorp Fund Services, LLC
000 Xxxx
Xxxxxxxx Xxxxxx
Xxxxxxxxx,
XX 00000
and
notice to the Trust shall be sent to:
New
Covenant Trust Company
000 X.
Xxxxxxx Xx
Xxxxxxxxxxxxxx,
XX 00000
19.
|
Multiple
Originals
|
This
Agreement may be executed on two or more counterparts, each of which when so
executed shall be deemed to be an original, but such counterparts shall together
constitute but one and the same instrument.
IN
WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by
a duly authorized officer on one or more counterparts as of the date first above
written.
U.S.
BANCORP FUND SERVICES, LLC
|
|
By: /s/ Xxxxxx X.
Xxxxx
|
By: /s/ Xxxxxxx X.
XxXxx
|
Name: Xxxxxx X.
Xxxxx
|
Name: Xxxxxxx X.
XxXxx
|
Title: President
|
Title: Executive Vice
President
|
13
Exhibit
A to the
Fund
Names
Name
of Series
|
Date
Added
|
New
Covenant Growth Fund
|
on
or about April 12, 2008
|
New
Covenant Balanced Growth Fund
|
on
or about April 12, 2008
|
New
Covenant Income Fund
|
on
or about April 12, 2008
|
New
Covenant Balanced Income Fund
|
on
or about April 12, 2008
|
14
Exhibit
B
to
the
Fund
Administration Servicing Agreement – New Covenant
FUND
ADMINISTRATION & COMPLIANCE SERVICES
FEE
SCHEDULE at 3/10/08
|
Domestic
Funds
Annual
Fee Based Upon Market Value of
Relationship
¨[__] basis
points on the first $[__] million
¨[__] basis
points on the next $[__] million
¨[__] basis
point on the balance
¨Minimum annual
fee: $[__] per fund portfolio
Advisor Information
Source Web Portal
$[__]
per year
Conversion
Charges
·Capped at one
month’s minimum fees
·Waived; if
contract is terminated prior to end of term, [__]% is due and payable to
USBFS
Plus
Out-Of-Pocket Expenses – Including but not limited to postage,
stationery, programming, special reports, daily compliance testing systems
expenses, proxies, insurance, XXXXX filing, retention of records, federal
and state regulatory filing fees, certain insurance premiums, expenses
from board of directors meetings, auditing and legal expenses, conversion
expenses (if necessary), and all other out-of-pocket
expenses.
Additional
available
services
– see supplemental fee schedules
Fees
are billed monthly.
|
15
Exhibit
B to the Fund Administration Agreement
FUND
ADMINISTRATION
CHIEF
COMPLIANCE OFFICER
SUPPORT
SERVICES
FEE
SCHEDULE at 3/10/08
|
Chief Compliance
Officer Support Services
U.S.
Bancorp provides support to the Chief Compliance Officer (CCO) of each
fund serviced either by U.S. Bancorp Fund Services, LLC or Quasar
Distributors, LLC. Indicated below are samples of functions
performed by USBFS in this CCO support role:
•Business
Line Functions Supported
• Fund
Administration and Compliance
• Transfer
Agent and Shareholder Services
• Fund
Accounting
• Custody
Services
• Securities
Lending Services
• Distribution
Services
•CCO Portal –
Web On-line Access to Fund CCO Documents
•Daily
Resource to Fund CCO, Fund Board, Advisor
•Provide
USBFS/USB Critical Procedures & Compliance Controls
•Daily and
Periodic Reporting
•Periodic CCO
Conference Calls
•Dissemination
of Industry/Regulatory Information
•Client &
Business Line CCO Education & Training
•Due
Diligence Review of USBFS Service Facilities
•Quarterly
USBFS Certification
•Board
Meeting Presentation and Board Support
•Testing,
Documentation, Reporting
Annual Fee
Schedule
·$[__] per
year
Fees
are billed monthly.
|
16
Exhibit
B to the Fund Administration Agreement
FUND
ADMINISTRATION & COMPLIANCE SERVICES
SUPPLEMENTAL
SERVICES
FEE
SCHEDULE
|
Supplemental Services are available upon written agreement of
the parties at the fees set forth on this supplemental fee
schedule
SEC 15c
Reporting
· $[__] per fund per report –
first class
· $[__] per additional class
report
Electronic Board
Materials
· USBFS
will establish a unique client board URL and load/maintain all fund board
book data for the main fund board meetings and meetings for up to two
separate committees
· Up
to [__] non-USBFS
users including advisor, legal, audit, etc.
· Complete
application, data and user security – data encryption and password
protected
· On-line
customized board materials preparation workflow
· Includes
web-based and local/off-line versions
· Includes
complete initial and ongoing user training
· Includes
24/7/365 access via toll free number
· Includes
remote diagnostics for each user, including firewall and network
issues
· Triple
server backup / failover
Annual
Fee
· $[__] per year (includes 10
external users)
· $[__] per year per
additional user
· $[__] implementation /
setup fee
|
17
Exhibit
C
to
the
Fund
Administration Servicing Agreement – New Covenant
EAGLE
PORTAL SYSTEM (a.k.a., the “System”, “Advisor Information Source” or
“AIS”)
The Eagle
Portal is a web-based report delivery system that generates holdings, position,
and tax reports. Data from IDC, CPORT, S&P, and GICs populate the data
warehouse from which reports are generated.
I.
|
Duties
and Responsibilities of USBFS in connection with the
System:
|
USBFS shall:
|
A.
|
Provide
access to the System 24 hours a day, 7 days a week, subject to scheduled
maintenance and events outside of USBFS’s control. Unless an
emergency is encountered, no routine maintenance will occur during the
hours of 8:00 a.m. to 4:00 p.m. Central
Time.
|
|
B.
|
Supply
necessary software to access the System, if
necessary.
|
|
C.
|
Provide
training and connectivity support as outlined in the pricing model agreed
upon by the parties.
|
|
D.
|
Maintain
and support the System, which shall include providing error corrections,
minor enhancements and interim upgrades to the System and providing help
desk support to provide assistance to the Trust’s employees and agents
with their use of the System. Maintenance and support, as used
herein, shall not include (i) access to or use of any substantial added
functionality, new interfaces, new architecture, new platforms, new
versions or major development efforts, unless made generally available by
USBFS to System customers, as determined solely by USBFS or (ii)
maintenance of customized features. To the extent possible, USBFS shall
notify the Trust of all planned outages and will perform any necessary
maintenance during non-business
hours.
|
|
E.
|
Establish
systems to guide assist and permit End Users (as defined below) who access
the System from the Trust’s web site(s) to electronically perform
inquiries and create and transmit transaction requests to
USBFS.
|
|
F.
|
Issue
to authorized persons of the Trust or its affiliates, who desire to
make inquiries concerning the Trust or perform
transactions in accounts with the Trust using the System (the “End User”)
a unique user ID and password for authentication purposes, which may be
changed upon an End User’s reasonable request in accordance with policies
to be determined by USBFS and the Trust. USBFS will require the
End User to use his/her user ID and password in order to access the
System.
|
18
|
G.
|
Utilize
encryption and secure transport protocols intended to prevent fraud and
ensure confidentiality of End User accounts and
transactions. In no event shall USBFS use encryption weaker
than a 128-bit RC4 Stream. USBFS will take commercially
reasonable actions, including periodic scans of Internet interfaces and
the System, to protect the Internet web site that provides the System and
related network, against viruses, worms and other data corruption or
disabling devices, and unauthorized, fraudulent or illegal use, by using
appropriate virus detection and destructive software and by adopting such
other security procedures as may be
necessary.
|
|
H.
|
Establish
and provide to the Trust written procedures, which may be amended from
time to time by USBFS with the written consent of the Trust, regarding End
User access to the System. Such written procedures shall
establish security standards for the System, including, without
limitation:
|
|
(1)
|
Encryption/secure
transport protocols.
|
|
(2)
|
End
User lockout standards (e.g., lockout after three unsuccessful
attempts to gain access to the
System).
|
|
(3)
|
User
ID and password issuance and reissuance
standards.
|
|
(4)
|
Access
standards, including limits on access to End Users whose accounts are
coded for privilege.
|
|
(5)
|
Automatic
logoff standards (e.g., if the session is inactive for longer than 15
minutes).
|
|
I.
|
Ensure
that the HTTPS Server is accessible via the
Internet.
|
II.
|
Duties
and Responsibilities of Trust in connection with the
System:
|
|
The
Trust shall:
|
|
A.
|
Provide
and maintain, at its own expense, one or more personal computers for
accessing the System that will accommodate and be compatible with the
software provided by USBFS.
|
|
B.
|
Follow
any and all procedures necessary to access the System as may be set forth
in any user guide or instruction manual provided and which may be amended
or supplemented from time to time.
|
19
|
C.
|
Provide
for the security of all codes and system access mechanisms with respect to
its access to the System from its principal place of business
and implement such security procedures and/or devices to ensure
the integrity of the System in connection with its access to the System
from its principal place of
business.
|
|
D.
|
Assume
exclusive responsibility for the consequences of any instructions it may
give to USBFS for the Trust’s or End Users’ failure to properly access the
System in the manner prescribed by USBFS, and for the Trust’s failure to
supply accurate information to
USBFS.
|
|
E.
|
Promptly
notify USBFS of any problems or errors with the System of which the Trust
becomes aware or any changes in policies or procedures of the Trust
requiring changes to the System.
|
|
F.
|
Comply,
and instruct End Users to comply, with all the End User enrollment and
authorization procedures.
|
|
G.
|
Have
the proper equipment and software to enable End Users to access the HTTPS
Server and download the files and obtain all related maintenance,
including support in the event of download
problems.
|
III.
|
Proprietary
Rights
|
|
A.
|
The
Trust acknowledges and agrees that by virtue of accessing the System, it
shall not obtain any rights in or to any of the software, templates,
screen and file formats, interface protocols, formats and development
tools and instructions, hardware, processes, trade secrets, instruction
manuals, enrollment authorization, authentication and other business
processes, proprietary information or distribution and communication
networks used to allow access to the System owned by or licensed to
USBFS. Any interface and other software or programs provided to
the Trust in order to provide connectivity to the System shall be used by
the Trust only for the period during which this Agreement is in effect and
only in accordance with the terms of this Agreement, and shall not be used
by the Trust to provide connectivity to or through any other system or
person without USBFS’s prior written approval. The Trust shall
not copy, decompile or reverse engineer any software or programs provided
to the Trust hereunder. The Trust also agrees not to take any
action which would mask, delete or otherwise alter any on-screen
disclaimers and copyright, trademark and service xxxx notifications, or
any “point and click” features relating to acknowledgment and acceptance
of such disclaimers and
notifications.
|
|
B.
|
The
Trust agrees that USBFS, without prejudice to any rights to judicial
relief it may have, shall be entitled to seek equitable relief, including
injunction, in the event of a breach by the Trust of this section III and
that the Trust will not resist such application for relief on the basis
that USBFS has an adequate remedy at
law.
|
20
|
C.
|
Each
party acknowledges and agrees that it obtains no rights in or to any of
the software, hardware, processes, trade secrets, and proprietary
information or distribution and communication networks of the other
hereunder. Except in the normal course of business and in conformity with
Federal copyright law or with the other party’s consent, neither party nor
any of its affiliates shall disclose, use, copy, decompile or reverse
engineer any software or other programs provided to such party by the
other in connection herewith.
|
|
D.
|
Notwithstanding
any other provision of the Agreement, each party hereto agrees that it
shall not knowingly insert into any interface, other software, or other
program provided by the other party hereunder, any “back door,” “time
bomb,” “Trojan Horse,” “worm,” “drop dead device,” “virus” or other
computer software code or routines or hardware components designed to
disable, damage or impair the operation of the System, program or
operation hereunder. For its failure to comply with the
foregoing, the breaching party shall immediately replace all copies of the
affected work product, System or software. All costs incurred
with replacement including, but not limited to, cost of media, shipping,
deliveries and installation, shall be borne by such breaching
party.
|
IV.
|
Duties
in the Event of Termination
|
In the
event of termination of this Agreement, the Trust shall immediately end its
access to the System and return all codes, system access mechanisms, programs,
manuals and other written information to USBFS, and shall destroy or erase all
such information on any diskettes or other storage medium, unless such access
continues to be permitted pursuant to a separate agreement between the Trust and
USBFS that is in effect or such information or data is necessary for
preservation as a fund record.
This
section is not intended to apply to Fund Records or data required to be kept by
the Trust by an applicable law or regulation.
V.
|
Records
|
USBFS and
its agents shall employ commercially reasonable security procedures to ensure
that unauthorized third-parties do not have access to the Trust’s databases,
files, and other information provided by the Trust to USBFS for use with the
System, the names of end users or end user transaction or account data
(collectively, “Trust Files”). USBFS shall notify the Trust promptly in the
event UBSFS receives a request for the Trust Files from a securities regulator
with jurisdiction over the Trust.
21