EXHIBIT 10.40
CONFIDENTIAL TREATMENT HAS BEEN REQUESTED FOR CERTAIN REDACTED PROVISIONS OF
THIS AGREEMENT. THE REDACTED PROVISIONS ARE IDENTIFIED BY THREE ASTERISKS
ENCLOSED BY BRACKETS AND UNDERLINED. THE CONFIDENTIAL PORTION HAS BEEN FILED
SEPARATELY WITH THE SECURITIES AND EXCHANGE COMMISSION.
CONFIDENTIAL AND PROPRIETARY
SERVICES AGREEMENT
by and between
EXULT, INC.
and
THE PRUDENTIAL INSURANCE COMPANY OF AMERICA
Dated as of January 11, 2002
TABLE OF CONTENTS
ARTICLE 1 DEFINITIONS AND INTERPRETATION...................................................... 1
1.01 Definitions.................................................................... 1
1.02 Interpretation................................................................. 8
ARTICLE 2 TERM................................................................................ 8
2.01 Agreement Term................................................................. 8
2.02 Renewals....................................................................... 9
ARTICLE 3 MANAGEMENT AND SERVICES............................................................. 9
3.01 Services Generally............................................................. 9
3.02 Provision of Methodologies/Technology; Benchmarking............................ 9
3.03 Regulatory and Legal Compliance................................................10
3.04 Service Locations..............................................................11
3.05 Personnel......................................................................12
3.06 Disaster Recovery..............................................................12
3.07 Account Management and Steering Committee......................................12
3.08 Operations Review..............................................................13
3.09 Asset Transfer.................................................................13
ARTICLE 4 ACCEPTANCE..........................................................................13
4.01 Services.......................................................................13
4.02 Changes........................................................................13
ARTICLE 5 CONTRACT ADMINISTRATION.............................................................13
5.01 Managed Agreements.............................................................13
5.02 Managed Agreement Invoices.....................................................14
5.03 Assigned Agreements............................................................14
5.04 Assigned Agreement Invoices....................................................14
5.05 Performance Under Agreements...................................................14
5.06 Replacement; New Agreements....................................................14
ARTICLE 6 SERVICE LEVELS......................................................................15
6.01 Service Levels.................................................................15
6.02 New Service Levels.............................................................15
6.03 Reporting......................................................................15
6.04 Root-Cause Analysis............................................................15
6.05 Continuous Improvement and Best Practices......................................15
6.06 [***]*.........................................................................15
6.07 Exclusions.....................................................................15
ARTICLE 7 [RESERVED]..........................................................................16
ARTICLE 8 CHANGES IN THE SERVICES.............................................................16
8.01 Right To Make Changes..........................................................16
ARTICLE 9 TRANSITION PLAN.....................................................................16
ARTICLE 10 NEW SERVICES.......................................................................17
10.01 Service Provider Opportunity...................................................17
10.02 Cooperation with Third Party Service Providers.................................17
ARTICLE 11 CLIENT RESPONSIBILITIES............................................................18
11.01 Client Executive...............................................................18
----------
* Confidential information has been omitted.
11.02 Client Responsibilities........................................................18
11.03 Client Resources...............................................................18
11.04 Use of Client Facilities.......................................................18
ARTICLE 12 CONSENTS...........................................................................19
ARTICLE 13 SERVICE PROVIDER STAFF.............................................................20
13.01 Service Provider Executive.....................................................20
13.02 Key Personnel..................................................................20
13.03 Project Staff..................................................................20
13.04 Service Provider Representatives...............................................21
13.05 Conduct of Service Provider Personnel..........................................21
13.06 Non-Competition................................................................21
ARTICLE 14 SOFTWARE AND PROPRIETARY RIGHTS....................................................22
14.01 Client Software................................................................22
14.02 Service Provider Software......................................................22
14.03 License Rights Upon Termination................................................22
14.04 New Intellectual Property......................................................22
14.05 Rights in Residuals............................................................22
14.06 Escrow.........................................................................23
ARTICLE 15 PAYMENTS TO SERVICE PROVIDER.......................................................23
15.01 Charges........................................................................23
15.02 Reserved.......................................................................23
15.03 Charge Dispute.................................................................23
15.04 Expenses.......................................................................23
15.05 Proration......................................................................23
15.06 Reserved.......................................................................23
15.07 Refundable Items; Prepaid Expenses.............................................23
15.08 Taxes..........................................................................24
ARTICLE 16 AUDITS.............................................................................24
16.01 Audits Generally...............................................................24
16.02 Services.......................................................................24
16.03 Charges........................................................................25
16.04 External Audit Reports.........................................................25
16.05 Audited Financial Statements...................................................25
16.06 Record Retention...............................................................26
16.07 Facilities.....................................................................26
16.08 Information....................................................................26
ARTICLE 17 DATA AND REPORTS...................................................................26
17.01 Ownership of Data..............................................................26
17.02 Inspection of Reports..........................................................27
17.03 Correction of Errors...........................................................27
17.04 Use of Reports.................................................................27
17.05 Return of Data.................................................................27
17.06 Compilations...................................................................27
ARTICLE 18 CONFIDENTIALITY AND SECURITY.......................................................27
18.01 General Obligations............................................................27
18.02 Exclusions.....................................................................28
18.03 Unauthorized Acts..............................................................29
ii
18.04 Costs..........................................................................29
18.05 Injunctive Relief..............................................................29
18.06 Publicity......................................................................29
ARTICLE 19 REPRESENTATIONS AND ADDITIONAL COVENANTS...........................................30
19.01 By Service Provider............................................................30
19.02 By Client......................................................................31
19.03 Mutual.........................................................................32
19.04 Disclaimers....................................................................33
ARTICLE 20 DISPUTE RESOLUTION.................................................................33
20.01 Disputes.......................................................................33
20.02 Continuity of Services.........................................................33
20.03 Confidentiality................................................................33
ARTICLE 21 TERMINATION........................................................................34
21.01 Termination for Convenience....................................................34
21.02 Termination for Cause..........................................................34
21.03 [***]*.........................................................................34
21.04 [***]*.........................................................................34
21.05 Termination Relating to Key Performance Indicators.............................34
21.06 Bankruptcy.....................................................................35
21.07 Other Terminations.............................................................35
21.08 Termination Assistance.........................................................35
21.09 Exit Rights....................................................................36
21.10 Hiring of Project Staff........................................................36
ARTICLE 22 INDEMNITIES........................................................................37
22.01 Indemnification by Service Provider for Infringement...........................37
22.02 Other Indemnification by Service Provider......................................37
22.03 Indemnification by Client......................................................38
22.04 Indemnification Procedures.....................................................39
22.05 Subrogation....................................................................40
ARTICLE 23 DAMAGES............................................................................40
23.01 [***]*.........................................................................40
23.02 [***]*.........................................................................40
23.03 [***]*.........................................................................40
23.04 [***]*.........................................................................40
ARTICLE 24 INSURANCE..........................................................................40
24.01 Insurance......................................................................40
24.02 Insurance Documentation........................................................42
24.03 General Insurance Provisions...................................................42
24.04 Risk of Loss...................................................................43
ARTICLE 25 RESERVED...........................................................................43
ARTICLE 26 MISCELLANEOUS PROVISIONS...........................................................43
26.01 Notices........................................................................43
26.02 Assignment and Third Party Beneficiaries.......................................44
26.03 Relationship...................................................................44
----------
* Confidential information has been omitted.
iii
26.04 Severability and Waivers.......................................................44
26.05 Survival.......................................................................44
26.06 Governing Law..................................................................44
26.07 Sole and Exclusive Venue.......................................................44
26.08 Force Majeure..................................................................45
26.09 EEO Requirements...............................................................46
26.10 OSHA Compliance................................................................46
26.11 [***]*.........................................................................46
26.12 Labor Laws and Prison Labor....................................................46
26.13 Nonperformance.................................................................47
26.14 Right to Provide Services......................................................47
26.15 Further Assurances.............................................................47
26.16 Solicitation...................................................................47
26.17 Negotiated Terms...............................................................47
26.18 Consents, Approvals and Requests...............................................47
26.19 Conflict of Interest...........................................................47
26.20 Entire Agreement; Amendments; Counterparts.....................................48
----------
* Confidential information has been omitted.
iv
TABLE OF SCHEDULES
Schedule Topic
A Description of Services
B Service Levels
C Fees and Charges
D Third-Party Vendors & Contracts
E Client Hardware
F Client Proprietary Software and Client Third Party Software
G Transition Plan
H Reports
I Affected Employees
J Human Resources Provisions
K Change Control Management
L Key Personnel
M Form of Confidentiality Agreement
N [Reserved]
O System Access Protocols
P [Reserved]
Q Asset Transfer and Xxxx of Sale
R Disaster Recovery Services
S [Reserved]
T Termination Assistance Services
U Locations
V [Reserved]
X [Reserved]
Y In-Flight Projects
Z Escrow Agreement
AA Service Provider's Information Security Program
AB Client Competitors
AC Approved Service Provider Representatives
AD Client Logo
AE Disclosures
AF Benchmarking Process
AG Records Management
This SERVICES AGREEMENT (this "AGREEMENT"), dated as of January 11, 2002
(the "EFFECTIVE DATE"), is by and between Exult, Inc., a Delaware corporation
with offices at 0 Xxxx Xxxxx, Xxxxx 0000, Xxxxxx, Xxxxxxxxxx 00000 ("SERVICE
PROVIDER") and The Prudential Insurance Company of America, a New Jersey
corporation with offices at 000 Xxxxx Xxxxxx, Xxxxxx, Xxx Xxxxxx 00000 including
its subsidiaries and affiliates ("CLIENT").
A. Client desires to engage Service Provider to provide human resources
administration, processing and various services pursuant to this Agreement; and
B. Service Provider desires to provide such services pursuant to this
Agreement. NOW, THEREFORE, for and in consideration of the agreements set forth
below, Service Provider and Client hereby agree as follows:
ARTICLE 1
DEFINITIONS AND INTERPRETATION
1.01 DEFINITIONS. The following defined terms used in this Agreement, including
in any schedule, exhibit or attachment to this Agreement, shall have the
meanings specified below:
"ACQUIRED GROWTH" means growth in the number of Service Users related to or
arising out of a merger(s), consolidation(s), acquisition(s) or other like
event.
"AFFECTED PROJECT STAFF MEMBER" has the meaning set forth in Section 21.10.
"AGREEMENT" means the terms and conditions of this Agreement, including all
schedules, exhibits and attachments attached hereto and Change Orders executed
by the Parties.
"ASSETS" means the assets set forth on Schedule E.
"ASSIGNED AGREEMENTS" means the Third-Party Vendor Contracts that are assigned,
in whole or in part, to Service Provider as set forth in Schedule D.
"BACKGROUND CHANGE" has the meaning set forth in Section 8.01.
"BANKRUPTCY CODE" has the meaning set forth in Section 21.06(a)(ii).
"BASELINE VOLUMES" has the meaning set forth in Schedule C.
"BENCHMARKER" means (i) Client's third party benchmarkers as of the Effective
Date; and (ii) in the event each such benchmarker is replaced the third party
agreed upon by Client and Service Provider from time to time to conduct the
Benchmarking Process.
"BENCHMARKING PROCESS" means (i) the process described in Schedule AF; and (ii)
any other objective measurement and comparison process, utilizing baselines and
industry standards provided by the Benchmarker and established by Client and
Service Provider.
"BENCHMARK RESULTS" means the final results of the Benchmarking Process
delivered by the Benchmarker in a written report to each of Client and Service
Provider, including any supporting documentation requested by Client or Service
Provider to analyze the results of the Benchmarking Process.
"BENCHMARK REVIEW PERIOD" means the [***]* period following receipt by Client
and Service Provider of the Benchmark Results.
"CHANGE" means any change to the Services that would materially alter the
functionality, quality, performance standards, the manner in which the Services
are provided, the composition of the Services or the cost to Client of the
Services.
"Change in Control" means the (i) consolidation or merger of a Party with or
into any entity (other than the consolidation or merger of a Party with an
affiliate of such Party in which such Party is the surviving entity); (ii) sale,
transfer or other disposition of all or substantially all of the assets of a
Party; or (iii) acquisition by any entity, or group of entities acting in
concert, which are not officers or directors of Service Provider, of beneficial
ownership of thirty percent (30%) or more (or such lesser percentage that
constitutes Control) of the outstanding voting securities or other ownership
interests of a Party.
"CHANGE CONTROL MANAGEMENT" means the written description of how Changes shall
be implemented under this Agreement as set forth in Schedule K.
"CHANGE ORDER" means a document agreed upon by the Parties (i) implementing a
Change or (ii) adding a New Service.
"CHARGES" has the meaning set forth in Section 15.01.
"CLIENT" has the meaning set forth in the Preamble.
"CLIENT DATA" means all data and information relating to Client or Service Users
(i) submitted to Service Provider or Service Provider Representatives by or on
behalf of Client, (ii) obtained, developed or produced by Service Provider or
Service Provider Representatives in connection with the Services provided under
this Agreement or (iii) to which Service Provider or Service Provider
Representatives have access in connection with the provision of the Services.
Client Data also includes any derivatives, extrapolations or summaries of any of
the foregoing.
"CLIENT EXECUTIVE" has the meaning set forth in Section 11.01.
"CLIENT INTELLECTUAL PROPERTY" means the Intellectual Property used in
connection with the provision of the Services that is (i) owned, acquired, or
developed by Client or for Client by a third party other than Service Provider
or a Service Provider Representative (except for Client New Intellectual
Property developed by Service Provider or a Service Provider Representative
pursuant to Section 0); or (ii) licensed or leased by Client from a third party,
including under a Managed Agreement or Retained Agreement. Any Intellectual
Property licensed or leased from Service Provider or under an Assigned Agreement
shall not be considered Client Intellectual Property.
"CLIENT MACHINES" means the Machines owned or leased by Client that are listed
in Schedule V, which will be modified from time to time during the Term to
reflect all Machines owned or leased by Client that are used by Client to
interface with the System or Services.
"CLIENT NETWORK" means the computing network operated by or on behalf of Client.
"CLIENT NEW INTELLECTUAL PROPERTY" has the meaning set forth in Section 0.
"CLIENT PROPRIETARY SOFTWARE" means the Software (including modifications and
derivatives thereof developed by Client, Service Provider or any third party)
owned by Client that is listed in Schedule F, as may be modified by agreement of
the Parties from time to time during the Term.
----------
* Confidential information has been omitted.
2
"CLIENT'S REGULATORY REQUIREMENTS" means the Laws to which Client is required to
submit or voluntarily submits from time to time.
"CLIENT REPRESENTATIVES" means the independent contractors, consultants and
designated agents of Client, excluding Service Provider.
"CLIENT SERVICE LOCATIONS" has the meaning set forth in Section 3.04(a).
"CLIENT SOFTWARE" means the Client Proprietary Software and the Client Third
Party Software, collectively.
"CLIENT THIRD PARTY SOFTWARE" means the Software (including modifications and
derivatives thereof) licensed or leased by Client from a third party that is
listed in Schedule F, as may be modified by agreement of the Parties from time
to time during the Term.
"COMPETITOR OF CLIENT" means any entity listed as a competitor on Schedule AB,
as may be amended annually by Client, in its sole but reasonable discretion.
"CONFIDENTIAL INFORMATION" has the meaning set forth in Section 18.01(c).
"CONSENTS" means all licenses, consents, permissions, authorizations and
approvals that are necessary to allow (i) Service Provider and Service Provider
Representatives to access and/or use, and for Client Assets transferred to
Service Provider, to own (a) Client's owned, licensed and/or leased assets, (b)
the services provided for the benefit of Client under Third-Party Vendor
Contracts, (c) the Client Intellectual Property, (d) the Service Provider
Intellectual Property and (e) any assets owned or leased by Service Provider,
(ii) Client to assign the Assigned Agreements to Service Provider pursuant to
Section 5.03 and Service Provider to manage and administer the Client
Third-Party Vendor Contracts pursuant to ARTICLE 5, (iii) Service Provider and
Service Provider Representatives to (a) use any third-party services retained by
Service Provider to provide the Services during the Term and the Termination
Assistance Period and (b) assign to Client the Client New Intellectual Property
and (iv) after the expiration, termination or partial termination of this
Agreement (a) Client and its designee(s) to use the Service Provider Software
and related documentation or, with respect to any Service Provider Software that
Service Provider has licensed, leased or otherwise obtained from third parties,
pursuant to Section 21.09 Service Provider to transfer, assign or sublicense
such Service Provider Intellectual Property, (b) Service Provider and Service
Provider Representatives assign the agreements and Service Provider Machines to
Client and its designee(s) pursuant to Section 21.09(b) and Section 21.09(d).
"CONTRACT YEAR" means each twelve (12) month period commencing, in the case of
the first Contract Year, on the Effective Date and thereafter upon the
completion of the immediately preceding Contract Year.
"CONTROL" means, with respect to any entity, the possession, directly or
indirectly, of the power to direct or cause the direction of the management and
policies of such entity, whether through the ownership of voting securities (or
other ownership interest), by contract or otherwise.
"CUSTOMER INFORMATION" has the meaning set forth in Section 18.01(c).
"DATA SAFEGUARDS" has the meaning set forth in Section 3.04(c).
"DEFAULT CURE PERIOD" has the meaning set forth in Section 21.02(a).
3
"DEFAULT NOTICE" has the meaning set forth in Section 21.02(a).
"DESIGNATED EXECUTIVES" means the Client Executive and the Service Provider
Executive.
"DRP" has the meaning set forth in Section 3.06.
"EFFECTIVE DATE" has the meaning set forth in the Preamble.
"END DATE" has the meaning set forth in Section 21.09.
"ESCROW AGREEMENT" has the meaning set forth in Section 14.06.
"ESCROW MATERIAL" has the meaning set forth in Section 14.06.
"FORCE MAJEURE EVENT" has the meaning set forth in Section 26.08(a).
"FTE" has the meaning set forth in Schedule C.
"GOVERNMENTAL APPROVAL" means any license, consent, permit, approval, or
authorization of any person or entity, or any notice to any person or entity,
the granting of which is required by Law, including Client's Regulatory
Requirements, for the consummation of the transactions contemplated by this
Agreement.
"GOVERNMENTAL AUTHORITY" means any international, national, state, provincial,
municipal, local, territorial or other governmental department, regulatory
authority, judicial or administrative body, domestic, international or foreign.
"INDEMNIFIED PARTY" has the meaning set forth in Section 22.04.
"INDEMNIFYING PARTY" has the meaning set forth in Section 22.04.
"INITIAL AGREEMENT EXPIRATION DATE" has the meaning set forth in Section 2.01.
"INTEREST RATE" means [***]*
"INTELLECTUAL PROPERTY" means any (1) copyrights, (2) issued patents and
patentable processes, methodologies, and procedures, (3) trade secrets, and (4)
trademarks or service marks. Grants of licenses to Software under this Agreement
shall include a grant under the grantor's Intellectual Property relating to such
Software only to the extent necessary to permit the grantee to undertake the
activities authorized by the license grant. Allocations and assignments of
ownership rights in Software shall include rights under all of the assigning
Party's Intellectual Property relating specifically to the Software covered by
the assignment.
"KEY PERFORMANCE INDICATOR" or "KPI" means the performance levels described in
Schedule B as such.
"KEY PERSONNEL" means the Service Provider Executive and such other individuals
specified in Schedule L, collectively.
"LAW" means any declaration, decree, directive, legislative enactment, order,
ordinance, regulation, rule or
----------
* Confidential information has been omitted.
4
other binding requirement of or by any Governmental Authority.
"LOSSES" means any and all damages, fines, penalties, deficiencies, losses,
liabilities (including settlements and judgments) and expenses (including
interest, court costs, reasonable fees and expenses of attorneys, accountants
and other experts or other reasonable fees and expenses of litigation or other
proceedings or of any claim, default or assessment).
"MACHINES" means equipment used to provide the Services, including computers and
related equipment, such as central processing units and other processors,
controllers, modems, communications and telecommunications equipment (voice,
data and video), cables, storage devices, printers, terminals, other peripherals
and input and output devices, and other tangible mechanical and electronic
equipment intended for the processing, input, output, storage, manipulation,
communication, transmission and retrieval of information and data.
"MANAGED AGREEMENT INVOICE(s)" means any invoice submitted by third parties in
connection with the Managed Agreements.
"MANAGED AGREEMENTS" means the Third-Party Vendor Contracts for which Client
retains financial responsibility and that are set forth in Schedule D.
"NEW INTELLECTUAL PROPERTY" means the Client New Intellectual Property and
Service Provider New Intellectual Property.
"NEW SERVICE(s)" means any service that is not expressly included in Schedule A
and is provided pursuant to a Change Order or other subsequently executed
document.
"PARTIES" means Client and Service Provider, collectively.
"PARTY" means either Client or Service Provider, as the case may be.
"PROJECT STAFF" means the personnel of Service Provider and Service Provider
Representatives who provide the Services.
"RELATED DOCUMENTATION" means, with respect to Software, all materials,
documentation, specifications, technical manuals, user manuals, flow diagrams,
file descriptions and other written information that describes the function and
use of such Software, as applicable.
"REPORTING SERVICE LEVELS" means the quantitative and qualitative performance
levels for the Services as: (i) described in Schedule B; and (ii) as may be set
forth in an Assigned Agreement (or any replacement or successor thereto).
"REPRESENTATIVES" means Client Representatives or Service Provider
Representatives, as the case may be.
"REQUESTED CHANGES" has the meaning set forth in Section 8.01(b).
"RETAINED AGREEMENT" means an agreement between Client and a third party for a
product or service that is retained by Client and relates to a resource
necessary either for Service Provider's delivery of the Services or Client's
receipt of the Services.
5
"RETAINED SERVICES" has the meaning set forth in Section 3.01.
"RETENTION PERIOD" has the meaning set forth in Section 16.06.
"SERVICE LEVEL(s)" means the Reporting Service Levels and the Key Performance
Indicators, collectively.
"SERVICE LOCATION(s)" means any Client Service Location or Service Provider
Service Location, as applicable.
"SERVICE PROVIDER" has the meaning set forth in the Preamble.
"SERVICE PROVIDER AFFILIATE" means any entity that, directly or indirectly,
Controls, is Controlled by or is under common Control with Service Provider.
"SERVICE PROVIDER MACHINES" means all Machines and equipment leased or owned by
Service Provider and Service Provider Representatives that are used by Service
Provider and Service Provider Representatives to provide the Services.
"SERVICE PROVIDER EXECUTIVE" has the meaning set forth in Section 13.01.
"SERVICE PROVIDER INTELLECTUAL PROPERTY" means the Intellectual Property used in
connection with the Services or with Client Intellectual Property which is (1)
owned, acquired or developed by or on behalf of Service Provider or (2)
licensed, leased or otherwise obtained by Service Provider from a third party,
excluding in each case Client Intellectual Property.
"SERVICE PROVIDER NEW INTELLECTUAL PROPERTY" has the meaning set forth in
Section 14.04.
"SERVICE PROVIDER PROPRIETARY SOFTWARE" means the Software (including
modifications and derivatives thereof developed under this Agreement) owned or
developed by or on behalf of Service Provider that is used in connection with
the Services.
"SERVICE PROVIDER SERVICE LOCATION(s)" means any Service Provider service
location set forth in Schedule U and any other service location approved by
Client pursuant to Section 3.04(a).
"SERVICE PROVIDER REPRESENTATIVES" means the Service Provider Affiliates and the
Subcontractors, designated suppliers and designated agents of Service Provider
and Service Provider Affiliates, excluding Client.
"SERVICE PROVIDER SOFTWARE" means the Service Provider Proprietary Software and
the Service Provider Third Party Software, collectively.
"SERVICE PROVIDER THIRD PARTY SOFTWARE" means the Software or other Intellectual
Property (including modifications and derivatives thereof developed under this
Agreement) licensed or leased by Service Provider from a third party that is
used in connection with the Services.
"SERVICES" has the meaning set forth in Section 3.01.
"SERVICE USER" means a current or former employee, consultant, annuitant or
retiree of Client or other person participating in employee-related programs of
Client and whom Client authorizes, and any
6
beneficiary of a participant in an employee-related program.
"SOFTWARE" means the object and source code versions of any applications
programs, operating system software, computer software languages, utilities,
other computer programs and Related Documentation, in whatever form or media,
including the tangible media upon which such applications programs, operating
system software, computer software languages, utilities, other computer programs
and Related Documentation are recorded or printed.
"STEERING COMMITTEE" means the committee created in accordance with Section
3.07(b).
"SUBCONTRACTORS" means (a) with respect to Service Provider and Service Provider
Affiliates, any entity that is contractually obligated to provide or assist
Service Provider in the provision of Services, other than Client, and (b) with
respect to Client, any entity that is contractually obligated to provide or
assist in the provision of any services to Client or Client's customers, other
than Service Provider and Service Provider Affiliates.
"SYSTEMS" means the Software and the Machines, collectively, used to provide the
Services.
"TERM" has the meaning set forth in Section 2.01.
"TERMINATION ASSISTANCE PERIOD" means a period of time not to exceed three
hundred and sixty five (365) days designated by Client during which Service
Provider shall provide the Termination Assistance Services in accordance with
Section 21.08.
"TERMINATION ASSISTANCE SERVICES" means (i) the Services, to the extent Client
requests such Services during the Termination Assistance Period, (ii) Service
Provider's cooperation with Client or another service provider designated by
Client in the transfer of the processes that are terminated, insourced or
resourced to Client or such other service provider in order to provide the
ability of Client or another service provider to provide services to replace the
Services. Such cooperation shall be provided [***]* and (iii) any New Services
requested by Client in order to provide the ability of Client or another service
provider of services to replace the Services.
[***]*
"THIRD-PARTY VENDOR" means a third party that at any time during the Term
provides products or services under this Agreement or any Third Party Vendor
Contract.
"THIRD-PARTY VENDOR CONTRACT" means any agreement or purchase arrangement,
whether oral or written, between a Third-Party Vendor and Client or Service
Provider pursuant to which the Third-Party Vendor provides to Client or Service
Provider products or services that are within the scope of the Services under
this Agreement including as applicable any Assigned Agreement, Managed Agreement
or Retained Agreement.
"TIME AND MATERIALS RATES" means Service Provider's hourly rates set forth in
Schedule C.
"TRANSACTION TAXES" has the meaning set forth in Section 0.
----------
* Confidential information has been omitted.
7
"TRANSITION PERIOD" has the meaning set forth in the Transition Plan.
"TRANSITION PLAN" means the detailed description of the obligations of each
Party with respect to the transition of the Services pursuant to this Agreement
as set forth in Schedule G.
"USE" means the right to load, execute, store, transmit, display, copy,
maintain, modify, enhance, and create derivative works.
1.02 INTERPRETATION.
(a) The Schedules to this Agreement shall be incorporated into and deemed
part of this Agreement.
(b) The Article and Section headings, Table of Contents and Table of
Schedules are for reference and convenience only and shall not be considered in
the interpretation of this Agreement. References to Articles, Sections, and
Schedules are to the referenced portions of this Agreement unless otherwise
specified.
(c) In the event of a conflict between the terms of this Agreement and the
terms of a Schedule, the provisions in the body of this Agreement shall prevail.
In the event the Parties mutually agree in writing after the Effective Date to
amend a Schedule such that it conflicts with the terms of this Agreement, such
amendment shall control only if it expressly references a conflicting provision
of this Agreement and expresses an intent to override the conflicting Agreement
provision.
(d) References to any Law shall mean references to such Law in changed or
supplemented form or to a newly adopted Law replacing a previous Law.
(e) For purposes of this Agreement, (i) the terms "including" and "e.g."
shall mean "including, without limitation" and (ii) references to days or time
periods shall be to calendar days or calendar time periods unless otherwise
expressly stated.
(f) For purposes of this Agreement, any payment required to be made by
Client to Service Provider shall be deemed to have been made and the making of
such payment shall not be disputed by Service Provider if Client either (i)
makes such payment to Service Provider; or (ii) makes payment into escrow
pursuant to Section 15.03.
(g) For purposes of this Agreement, any activity set forth in this
Agreement requiring the mutual agreement of the Parties must be reduced to
writing and signed by an authorized representative of each Party in order to
become effective.
ARTICLE 2
TERM
2.01 AGREEMENT TERM.
The term of this Agreement (the "TERM") shall commence on the Effective Date and
continue until the date
8
ten (10) years after the Effective Date (the "INITIAL AGREEMENT EXPIRATION
DATE"), unless otherwise renewed pursuant to Section 2.02 or terminated pursuant
to ARTICLE 21.
2.02 RENEWALS.
This Agreement is renewable by Client for up to two (2) renewal periods of
twelve (12) months each (each a "RENEWAL PERIOD") in accordance with this
Section. Notwithstanding the foregoing, Client may not renew this Agreement
unless Client is current in all payments then due and payable to Service
Provider. Unless this Agreement is terminated earlier pursuant to ARTICLE 21,
Client shall notify Service Provider at least one hundred eighty (180) days
prior to the Initial Expiration Date, or if in the first Renewal Period at least
one hundred eighty (180) days prior to the expiration of the first Renewal
Period, whether Client desires to renew this Agreement. If Client fails to
provide such notice or at any time notifies Service Provider that it does not
desire to renew this Agreement, this Agreement shall expire on the Initial
Agreement Expiration Date or the expiration date of the first Renewal Period, as
applicable. If Client has not chosen not to renew this Agreement, then the Term
shall extend only to the extent Client requests Termination Assistance Services
in accordance with Section 21.08.
ARTICLE 3
MANAGEMENT AND SERVICES
3.01 SERVICES GENERALLY.
(a) Commencing as of the Effective Date and continuing throughout the
Term, in consideration of Client's payment of the Charges, Service Provider
shall provide to Client the services and deliverables described in this
Agreement including Schedule A and the services to be provided under Assigned
Agreements (and any replacements or successors thereto) (the "SERVICES"), all
upon and subject to the terms and conditions set forth in this Agreement and the
Assigned Agreements (subject to Section 5.03). Client shall be responsible to
perform the tasks allocated to Client in Schedule A, retained by Client under
Assigned Agreements as may be set forth in the assignment or novation by and
among Client, Service Provider and Third Party Vendor, and as otherwise mutually
agreed in writing, including tasks not otherwise transferred to Service Provider
by written agreement in accordance with the terms of this Agreement ("RETAINED
SERVICES").
(b) Provided that Service Provider is not in breach of this Agreement,
Service Provider will be Client's [***]* third party provider of the Services
during the Term; [***]*
3.02 PROVISION OF METHODOLOGIES/TECHNOLOGY; BENCHMARKING.
(a) In providing the Services to Client, Service Provider shall use
commercially reasonable efforts to advise Client during Steering Committee
meetings of potential opportunities to reduce costs or increase benefits through
mutually agreed implementation of proven methodologies and technology.
(b) The Benchmarking Process shall be conducted by the Benchmarker. In the
event (i) a Benchmarker is no longer providing the services required to conduct
the Benchmarking Process, (ii) Client
----------
* Confidential information has been omitted.
9
and Service Provider agree that the Benchmarker should be replaced or (iii)
Client and Service Provider determine that another Benchmarker would be needed
to take advantage of another system or methodology utilized by such Benchmarker
to conduct the Benchmarking Process, Client and Service Provider shall promptly
agree upon and designate a replacement Benchmarker. The fees and expenses
charged by the replacement Benchmarker shall be paid [***]*
(c) The Benchmarker shall conduct the Benchmarking Process no more
frequently than [***]* in respect of each Contract Year. Within [***]* after the
beginning of each Contract Year, or as otherwise agreed upon by the Parties,
Client and Service Provider shall (i) agree upon the period during which the
Benchmarking Process shall be conducted in such Contract Year and (ii) review
the Benchmarking Process used during the preceding Contract Year and adjust the
Benchmarking Process as may be agreed upon by the Parties in writing for the
current Contract Year. Client and Service Provider shall review the Benchmark
Results during the Benchmark Review Period and shall adjust the Charges in
accordance with Schedule AF.
3.03 REGULATORY AND LEGAL COMPLIANCE
(a) As part of the Services, Service Provider will obtain and maintain all
Governmental Approvals applicable to Service Provider in the conduct of its
business and identify, interpret and comply in all material respects with the
Laws applicable to Service Provider's business and operations, including all
Laws affecting Service Provider's performance under this Agreement relating to
Service Provider's employment of its employees, its qualifications and ability
to do business and to provide the Services contracted for herein, and its
operation of owned and leased facilities. Further, Service Provider shall be
responsible for all loss and liability arising from the criminal acts of Service
Provider's employees or Service Provider Representatives. In addition, Service
Provider will identify, interpret and comply with Laws relating to payroll
matters within the scope of Services, including without limitation wage and hour
laws, and tax withholding and garnishments, provided that where compliance with
any such Law or change in Law would require a change in the Services, Service
Levels, or Charges during the Term, Service Provider will implement such changes
subject to Client's good faith cooperation and compliance by Client to the
extent necessary. Service Provider shall be responsible for maintaining its
infrastructure and operations to comply with all applicable data privacy Laws.
(b) Client will identify, interpret, obtain and maintain all Government
Approvals, and comply in all material respects with the Laws applicable to
Client's business and operations, including without limitation all employment
benefits, employee rights and discrimination laws, and other human
resources-related Laws, and all fiduciary obligations arising under such Laws.
Client shall be responsible for maintaining its infrastructure and operations to
comply with all applicable data privacy Laws. Client shall notify Service
Provider of changes in such Laws and shall work with Service Provider to
identify the impact of such changes on how Service Provider delivers and Client
uses the Services. Further, Client shall be responsible for all loss and
liability arising from the criminal acts of Client's employees or Client
Representatives.
(c) Each Party shall endeavor in good faith to identify the current and
changing state of Laws as they pertain to the provision and receipt of the
Services. To the extent set forth in Schedule A (Services Schedule), Service
Provider will reasonably assist Client in satisfying Client's Regulatory
Requirements. If either Party receives an official charge of non-compliance from
a governmental entity with respect to the performance of either Party's
obligations under this Agreement, the Party receiving such notice will promptly
notify the other Party of such charge in writing. The Parties acknowledge that
they each have responsibility for ensuring that the Services comply with all
applicable data privacy Laws and they shall cooperate in good faith to achieve
such compliance according to the respective allocations set forth in
----------
* Confidential information has been omitted.
10
Sections 3.03(a) and (b) above.
(d) Service Provider shall be responsible for any fines and penalties
imposed on Service Provider and Client arising from any noncompliance by Service
Provider, its agents, subcontractors or third party product or service providers
with such Government Approvals, Laws and regulations for which Service Provider
is responsible under this Section 3.03 unless such noncompliance was caused by
Client or its agents. Client shall be responsible for any fines and penalties
imposed on Service Provider and Client arising from any noncompliance by Client
or its agents or third party product or service providers with such Government
Approvals, Laws and regulations for which Client is responsible under this
Section 3.03 unless such noncompliance was caused by Service Provider, its
affiliates, agents or subcontractors.
(e) Where any change in Law requires a Change in the Services, Client
shall be responsible for additional Charges associated with Service Provider's
implementation of such Changes for Laws that are Client's responsibility under
Section 3.03(b) above, provided that Service Provider shall not impose any
additional Charges for Changes for Laws that are Service Provider's
responsibility under Section 3.03(a). For Changes in any other Laws, and to
document Changes to the Services resulting from any change in Law, the Parties
shall use Change Control Management.
3.04 SERVICE LOCATIONS.
(a) The Services shall be provided (i) from the Client Service Locations,
and (ii) from the Service Provider Service Locations as amended from time to
time in writing; provided however, that Service Provider may not provide the
Services from any Service Provider Service Locations that Client reasonably
believes, and advises Service Provider of that belief in writing, would have a
material adverse effect on Client's reputation or otherwise results in
additional expenditures or tax payments by Client. In connection with the
foregoing, Service Provider agrees that it will provide Client with all
reasonably requested information concerning any current or prospective Service
Provider Service Locations. Service Provider and Service Provider
Representatives may not provide or market services to a third-party from a
Client Service Location. Schedule U lists Client's physical facilities and
locations at which it is contemplated that the Services will be provided (the
"CLIENT SERVICE LOCATIONS"). Change of a Service Location at Client's request
and any associated Charges shall be addressed through Change Control Management.
(b) Service Provider shall observe at the Client Service Locations
Client's safety and security procedures of which Service Provider has prior,
written notice, as may be reasonably amended by Client from time to time during
the Term with reasonable notice to Service Provider. Each Party, while on the
other Party's premises, shall (i) comply with the reasonable requests, standard
rules and regulations of such Party regarding safety and health and personal and
professional conduct generally applicable to such premises (and of which such
Party has received prior notice) and (ii) otherwise conduct itself in a
businesslike manner.
(c) Service Provider shall establish and maintain safeguards against the
destruction, loss or alteration of the Client Data in the possession of Service
Provider (the "DATA SAFEGUARDS") in accordance with Schedule O. Material changes
to the Data Safeguards will be addressed using Change Control Management. Client
shall be responsible for enforcing the Data Safeguards as relates to Service
Users and Client Representatives. In the event either Party discovers or is
notified of a breach or potential breach of security relating to the Client
Data, the discovering Party shall immediately notify the other's Designated
Executive of such breach or potential breach. Each Party shall investigate the
source and cause of the breach or potential breach and remediate the effects of
the breach or potential breach. Any changes to the Services that the Parties
mutually agree to implement to avoid a reoccurrence of such breach or potential
breach will be addressed using Change Control Management.
11
(d) Service Provider will be given access to the Client Network in
connection with performance of the Services and Service Provider shall comply
with Client's system security policies, which are attached hereto as Schedule O,
as may be revised by Client from time to time and will not tamper with,
compromise or circumvent any security or audit measures employed by Client.
Client will provide Service Provider with reasonable prior notice of changes to
Schedule O. Service Provider may be required to execute a separate system access
agreement attached hereto as Schedule O. Service Provider shall require that
only those Service Provider employees and Service Provider Representatives, who
are specifically authorized to gain access to the Client Network and Client
Software, gain such access and will use commercially reasonable efforts to
prevent unauthorized destruction, alteration or loss of information contained
therein. If at any time Client or Service Provider determines that any person
has sought to circumvent or has circumvented Client's or Service Provider's
security regulations or that an unauthorized person has accessed or may access
the System, Client Network and Client Software or a person has engaged in
activities that may lead to the unauthorized access, destruction or alteration
or loss of data, information or software, Service Provider or Client as the case
may be shall immediately make all reasonable efforts to terminate any such
person's access, immediately notify the other Party, promptly correct the
circumstances that permitted or may have permitted such access or loss so as to
prevent its reoccurrence. [***]*
(e) If (i) Service Provider provides the Services to Client from a Service
Location that is shared with a third party or third parties or (ii) any part of
the business of Service Provider or any such third party is now or is in the
future a Competitor of Client, then Service Provider shall develop a process,
subject to Client's written prior approval to restrict access in any such shared
environment to Client's Confidential Information so that Service Provider's
employees or Service Provider Representatives providing services to such
Competitor of Client do not use Client's Confidential Information except to
provide Services to Client.
3.05 PERSONNEL.
The arrangements with respect to certain employees of Client set forth on
Schedule I shall be effected in accordance with the terms of Schedule J.
3.06 DISASTER RECOVERY. Service Provider shall provide disaster recovery
services in accordance with Schedule R (the "DRP").
3.07 ACCOUNT MANAGEMENT AND STEERING COMMITTEE.
(a) Throughout the Term, the Designated Executives shall meet
periodically, at such intervals as they may deem advisable and in any event at
least monthly, to review their respective performance of this Agreement. All
such meetings shall take place at mutually agreeable locations, or if mutually
agreed, by telephone conference call or video conference, and the results of
such meetings shall be communicated to the Steering Committee at its next
meeting following such meeting.
(b) Within [***]*, the Parties shall form a joint committee (the "STEERING
COMMITTEE") consisting of the Designated Executives and two other individuals
selected by each Party. Client shall designate one of its representatives on the
Steering Committee to act as the chairperson of the Steering Committee. The
Steering Committee shall meet [***]* (or at such other intervals as it may
determine) and at any time upon at least [***]* prior notice by either Party.
Meetings may be conducted in person or by video or telephone conference and,
unless otherwise agreed, shall take place at Client or Service Provider premises
on an alternating basis. The Steering Committee shall (i) review periodic
performance reports, (ii) advise with respect to Client's strategic and tactical
decisions regarding the establishment, budgeting and
----------
* Confidential information has been omitted.
12
implementation of Client's priorities and plans for the Services (iii) review
the Parties' overall performance of this Agreement, (iv) attempt to resolve any
outstanding issues in accordance with ARTICLE 20, (v) set policy for performance
of the Agreement, (vi) review long-term planning and (vii) consider such other
issues as either Party may from time to time desire.
3.08 OPERATIONS REVIEW.
As part of the Services, upon Client's request no more than [***]* at mutually
agreeable times, Service Provider shall meet with key process supervisors of
Client in order to (i) explain and generally review the operation of the
Systems, (ii) explain and generally review the processes and procedures used to
provide the Services and (iii) explain and generally review such training and
documentation as Service Provider is then using to train its personnel engaged
to operate the Systems and provide the Services. Upon Client's request no more
than [***]*, Service Provider shall permit Client's senior management to conduct
a reasonable walk-through of the Service Locations, subject to such Client
employees complying with Service Provider's on-site safety, security and
confidentiality rules and regulations. Client and Service Provider agree to use
good faith efforts to provide for the continuity of their respective
Representatives participating in this operations review program.
3.09 ASSET TRANSFER.
In accordance with the Transition Plan, Service Provider shall acquire from
Client the Assets pursuant to Schedule E. [***]* In accordance with the
Transition Plan and provided that Service Provider has obtained all necessary
Consents, the Parties shall execute Schedule Q. [***]*
ARTICLE 4
ACCEPTANCE
4.01 SERVICES.
Successful completion of initial migration of Services to Service Provider, and
acceptance thereof, shall be determined in accordance with Schedule G
(Transition Planning).
4.02 CHANGES.
Acceptance of Changes shall be determined in accordance with Schedule K (Change
Control Management).
ARTICLE 5
CONTRACT ADMINISTRATION
5.01 MANAGED AGREEMENTS.
Service Provider shall [***]* the Managed Agreements as well as perform such
further responsibilities set forth in Schedule A (Services Schedule). Service
Provider shall provide Client with reasonable notice of any [***]* with respect
to the Managed Agreements. Service Provider shall not [***]*, any Managed
Agreements without the written consent of and unless directed by the appropriate
entity or unit of Client and Client will respond promptly to requests by Service
Provider. Any fees or charges or other liability or obligation imposed upon
Client in connection with any such [***]*, the Managed Agreements, obtained or
----------
* Confidential information has been omitted.
13
given by Service Provider or a Service Provider Representative without Client's
consent, shall be paid or discharged, as applicable, [***]*.
5.02 MANAGED AGREEMENT INVOICES.
For each Managed Agreement, Client shall notify the Third-Party Vendor that, as
of a date to be agreed upon between Client and Service Provider, such
Third-Party Vendor shall be required to submit its original invoices to Client
with a copy of each invoice sent to Service Provider at the same time. Client
shall place each such Managed Agreement Invoice into Client's accounts payable
system for timely payment. Service Provider shall (i) receive all such copies of
Managed Agreement Invoices, and (ii) to the extent described in Schedule A,
review and notify Client of any errors in any such Managed Agreement Invoices
within a reasonable period of time prior to the due date or, if a discount for
payment is offered, the date on which Client may pay such Managed Agreement
Invoice with a discount and without late fees or interest. Client shall pay the
Managed Agreement Invoices in the ordinary course unless Service Provider
notifies Client of any error or other reason Client should consider delaying,
correcting or withholding payment. [***]* Service Provider's management and
administration activities in connection with the Managed Agreement Invoices
shall be considered within the scope of Services covered by the Discounted
Baseline Charges. [***]* Client shall reasonably and timely assist Service
Provider in Service Provider's review of Managed Agreement Invoices and Service
Provider's attempts to secure a refund or credit of any inaccurate payment.
5.03 ASSIGNED AGREEMENTS.
As of the effective date of an assignment to Service Provider of an Assigned
Agreement, Service Provider shall assume [***]*, except as provided by the terms
of assignment or novation of such Assigned Agreement. Client shall have the
right, in its sole discretion, to reject the assignment of any agreement to
Service Provider or any novation related thereto at any time prior to the actual
assignment of the agreement. As long as the quality of the Services or Service
Levels, or Charges to Client are not adversely impacted, Service Provider may,
to the extent permitted by the Assigned Agreements, renew, modify, terminate or
cancel, or request or grant any consents or waivers under, any such Assigned
Agreements. [***]*
5.04 ASSIGNED AGREEMENT INVOICES.
[***]*
5.05 PERFORMANCE UNDER AGREEMENTS.
Service Provider shall promptly notify Client of any breach of, or misuse or
fraud in connection with, any Managed Agreements, Assigned Agreements or
Retained Agreements of which Service Provider becomes aware and shall cooperate
with Client to prevent or stay any such breach, misuse, or fraud. Service
Provider shall comply with all confidentiality and security requirements imposed
on Client pursuant to any Managed Agreement or Retained Agreement.
5.06 REPLACEMENT; NEW AGREEMENTS. Service Provider agrees that all contracts
entered into by Service Provider after the Effective Date with a Third Party
Vendor that replace an expired, cancelled or terminated Assigned Agreement will
be subject to Section 13.04. Except as otherwise agreed, neither the quality or
performance of the Services or Service Levels shall be diminished nor the
Charges payable by Client increased in the event Service Provider replaces an
expired, cancelled or terminated Assigned Agreement. Additionally, Service
Provider will use commercially reasonable efforts to obtain in each such
replacement or new agreement the following provisions: [***]*
----------
* Confidential information has been omitted.
14
ARTICLE 6
SERVICE LEVELS
6.01 SERVICE LEVELS.
Service Provider shall perform the Services in accordance with Schedule B
(Service Levels) and the service levels set forth in the Assigned Agreements (or
any replacements or successors thereto).
6.02 NEW SERVICE LEVELS.
Service Provider will provide the New Services in accordance with the Service
Levels established for such New Services.
6.03 REPORTING.
Service Provider shall provide to Client, in a form acceptable to Client, the
reports set forth in Schedule H.
6.04 ROOT-CAUSE ANALYSIS.
Upon receipt of a notice from Client with respect to Service Provider's failure
to provide the Services in accordance with the applicable Service Levels,
Service Provider shall, as soon as reasonably practicable, (i) perform a
root-cause analysis to identify the cause of such failure, (ii) provide Client
with a report detailing the cause of, and with respect to KPIs a procedure for
correcting, such failure, and (iii) with respect to KPIs implement such
procedure.
6.05 CONTINUOUS IMPROVEMENT AND BEST PRACTICES.
Service Provider shall, on a continuous basis (i) as part of its total quality
management process, [***]* and (ii) identify and offer to Client proven
techniques from other installations within its operations that could benefit
Client either operationally or financially. Service Provider shall, from time to
time, include updates with respect to such [***]* techniques in the reports
provided to Client pursuant to Section 6.03.
6.06 SERVICE CREDITS.
[***]If the aggregate Service Credits incurred exceed [***]* in any twelve (12)
month period during the Term, Client may, [***]* upon notice to Service
Provider, terminate this Agreement, in whole or in part, without regard to
Section 21.02 [***]*. Nothing in this Section shall be deemed to limit or
obviate Client's right to terminate this Agreement pursuant to Section 21.02.
6.07 EXCLUSIONS.
Degradations or failures of Service Provider's performance shall not constitute
Service Provider's Default or failure to meet applicable Service Levels to the
extent that any such failure or degradation is attributable to any one or more
of the following causes:
(a) Service or resource reductions requested or approved by Client and
agreed by the Parties through Change Control Management; or
(b) Client's failure to fulfill its material obligations under this
Agreement or to take corrective action within material tasks allocated to Client
in Schedule A or other Retained Services or failures of Third-Party Vendors
under Managed Agreements or Retained Agreements, and identified by Service
Provider in writing to Client as soon as reasonably possible as necessary to
maintain Service Levels or prevent any Default by Service Provider; or
----------
* Confidential information has been omitted.
15
(c) Force Majeure Events as described in and subject to Section 26.08.
Service Provider and Client shall take commercially reasonable efforts to
mitigate the effects of the foregoing circumstances.
ARTICLE 7
[RESERVED]
ARTICLE 8
CHANGES IN THE SERVICES
8.01 RIGHT TO MAKE CHANGES.
(a) Service Provider may make changes to [***]* (each, a "BACKGROUND
CHANGE"); provided, however, that (i) any such Background Change by Service
Provider under this Section 8.01 shall not [***]* and (ii) no such Background
Change shall [***]*
(b) Notwithstanding anything to the contrary set forth in Schedule K,
Client may, from time-to-time, request (i) on [***]* written notice, and Service
Provider shall provide the number of FTEs reasonably requested by Client to
perform nondiscretionary Changes or New Services (collectively, "REQUESTED
CHANGES") using the [***]* unless otherwise agreed. Such requests shall be
managed through Change Control Management, provided that Service Provider cannot
withhold its consent to proceed with a Requested Change using the [***]*. In
furtherance thereof, Client will undertake reasonable efforts to include Service
Provider in Client's continuous and annual planning processes related to the
Services.
(c) With respect to all Changes, Service Provider shall (i) schedule
Changes so as not to unreasonably interrupt Client's business operations, (ii)
prepare and deliver to Client [***]* a rolling schedule for ongoing and planned
Changes for the [***]* period and (iii) monitor the status of Changes against
the applicable schedule.
ARTICLE 9
TRANSITION PLAN
Each of the Parties shall be responsible for the transition obligations and
milestones described as its responsibility in the Transition Plan. Transitioning
of certain employees of Client to Service Provider shall be effected in
accordance with the terms and conditions set forth in Schedule J. The Parties
shall cooperate to minimize disruption to Client's business during the
transition. Client shall be responsible for providing its facilities during all
In-Situ Periods and Service Provider shall procure facilities for the provision
of the Services following migration of Services to Service Provider. The Party
responsible for supplying facilities shall provide or be responsible for
providing all utilities, security, telephone, office equipment and supplies for
such facilities.
----------
* Confidential information has been omitted.
16
ARTICLE 10
NEW SERVICES
10.01 SERVICE PROVIDER OPPORTUNITY.
If Client desires to obtain any New Service from Service Provider,
Customer and Service Provider shall negotiate and attempt to enter into a Change
Order or a new agreement with respect thereto. Client will not be required to
obtain from Service Provider, and, except for Requested Changes, Service
Provider will not be required to provide to Client, any New Service except
pursuant to a signed mutually agreed Change Order or Agreement. [***]* Where
Client elects to perform or have a Third Party perform any New Services that
involve the development or implementation of Software, then such Software shall
be subject to the same development, coding and documentation standards adhered
to by Service Provider for Service Provider's own software development as well
as Service Provider's reasonable acceptance testing procedures and reasonable
approval before being put into production, provided Service Provider has given
copies of such testing procedures to Client in advance. Service Provider shall
perform such verification and acceptance testing [***]* provided however, that
where such verification and acceptance testing places an extra burden on normal
staffing levels, such verification and acceptance testing shall be performed
through the Change Control Management process. Where applicable, the Parties
shall use Change Control Management to adjust the Services and Service Levels
where affected by the deployment of any such new Software.
10.02 COOPERATION WITH THIRD PARTY SERVICE PROVIDERS
(a) If Client in accordance with Section 10.01 selects a third party to
provide a New Service or elects to provide a New Service for itself or to the
extent necessary for Service Provider to efficiently perform the Services, upon
Client's request and reasonable notice or as reasonably necessary, Service
Provider shall cooperate in good faith with Client and any such third party, to
the extent reasonably required by Client by providing the following:
(1) in writing requirements, standards and policies as may be required to
integrate third party systems or services with the Services;
(2) meeting with third parties at Service Locations or via telephone; and
(3) access to the Systems and Service Provider's processes and procedures, to
the extent that such access is required for the New Service and does not
materially and adversely affect Service Provider's ability to perform its
obligations pursuant to this Agreement.
(b) [***]*
----------
* Confidential information has been omitted.
17
ARTICLE 11
CLIENT RESPONSIBILITIES
11.01 CLIENT EXECUTIVE.
During the Term, Client shall maintain an individual (the "CLIENT EXECUTIVE")
who shall serve as the primary Client representative under this Agreement and
will have overall responsibility for managing and coordinating the performance
of Client's obligations under this Agreement.
11.02 CLIENT RESPONSIBILITIES.
During the Term and in connection with Service Provider's performance of the
Services, Client shall, at its expense: (a) be responsible for the Retained
Services, including the obligations and responsibilities set forth as Client's
responsibility in Schedule A or that are allocated to Client through transition
planning, Change Control Management, or development by Service Provider and
Client of operating procedures, or by other mutual agreement; (b) [***]*; (c)
provide to Service Provider to the best of Client's knowledge complete and
accurate information regarding Client's business requirements in respect of any
Services; (d) [***]*; (e) provide reasonable cooperation to Service Provider;
(f) promptly notify Service Provider of any (i) third party claims of which it
is aware that may have an impact on this Agreement and (ii) invalid, expired or
terminated licenses of which it is aware that may have an impact on this
Agreement; (g) fulfill all legal and fiduciary duties of Client to Service Users
and other persons, including without limitation under all benefit plans, ERISA,
and employment and collective bargaining laws and regulations; (h) ensure that
all policies and procedures that Client requires Service Provider to follow in
performance of the Services are in compliance with applicable laws and
regulations; (i) inform Service Provider as soon as reasonably practicable upon
learning of any events or circumstances that would reasonably be expected to
affect Client's or Service Provider's ability to meet its performance
requirements under this Agreement; (j) provide, to the best of Client's
knowledge, accurate data to Service Provider or Service Provider Representatives
regarding Service Users, Client, and Client Representatives; (k) avoid
transmission to Service Provider or Service Provider Representatives of data
that Client does not reasonably believe to be necessary or appropriate for
performance of the Services; and (l) perform all other obligations of Client
described in this Agreement.
11.03 CLIENT RESOURCES.
Commencing on the Effective Date and continuing for so long as Service Provider
requires the same for the performance of the Services, including during the
In-Situ Periods, Client shall provide to Service Provider, [***]* and subject to
Section 11.04 the use of the space in Client's premises that Service Provider
may from time to time reasonably require for members of the Project Staff who
are directly involved in the provision or coordination of Services at Client
Service Locations, in connection with the performance of the Services, together
with office furnishings, telephone equipment and services, janitorial services,
utilities and office-related equipment, supplies and duplicating services
reasonably necessary in connection with the performance of the Services.
11.04 USE OF CLIENT FACILITIES.
(a) Client will provide Service Provider with reasonable access to, and
use of, the Client Machines,
----------
* Confidential information has been omitted.
18
the Client Network and the Client Software to the extent reasonably necessary
and for the sole purposes of performing the Services, subject to Client's access
terms set forth in Schedule O, confidentiality and security conditions. Service
Provider shall use the Client Service Locations for the sole and exclusive
purpose of providing the Services. Use of such facilities by Service Provider
does not constitute a leasehold interest in favor of Service Provider or any of
Service Provider's customers.
(b) Service Provider shall use the Client Service Locations in a
reasonably efficient manner. To the extent Client believes that Service Provider
operates the space in a manner that unnecessarily increases facility costs
incurred by Client, Client shall notify Service Provider of such concerns and
the parties shall work together to reduce such costs, [***]*
(c) Service Provider and Service Provider Representatives shall keep the
Client Service Locations in good order, not commit or permit waste or damage to
such facilities (normal wear and tear excepted), not use such facilities for any
unlawful purpose or act and comply with all of Client's standard policies and
procedures as in effect from time to time, including procedures for the physical
security of the Client Service Locations.
(d) Service Provider shall permit Client and Client Representatives to
enter into those portions of the Client Service Locations occupied by Service
Provider's staff at any time to perform facilities-related services.
(e) Service Provider shall not make any improvements or changes involving
structural, mechanical or major electrical alterations to the Client Service
Locations without Client's approval.
(f) When the Client Service Locations are no longer required for
performance of the Services, Service Provider shall return such locations to
Client in substantially the same condition as when Service Provider began using
such locations, normal wear and tear excepted.
ARTICLE 12
CONSENTS
With the reasonable cooperation of Client, Service Provider, at its own cost,
shall obtain, maintain and comply with all of the Consents necessary to enable
the provision and delivery of the Services, including Consents related to Third
Party Vendor Contracts. Upon the termination, in whole or part, or expiration of
the Agreement, Client, at its own cost and with the reasonable cooperation of
Service Provider, shall obtain, maintain and comply with all of the Consents
necessary for the repatriation of the Third Party Vendor Contracts. If any
Consents are necessary or desirable once the initial assignment/novation of a
Third Party Vendor Contract has occurred, the Parties shall use Change Control
Management to address additional Consents for such Third Party Vendor Contract
and any costs or charges associated therewith.
----------
* Confidential information has been omitted.
19
ARTICLE 13
SERVICE PROVIDER STAFF
13.01 SERVICE PROVIDER EXECUTIVE.
Service Provider shall appoint an individual (the "SERVICE PROVIDER EXECUTIVE")
who from the Effective Date shall serve, on a full-time basis, as the primary
Service Provider representative under this Agreement. Service Provider's
appointment of any Service Provider Executive shall be subject to Client's prior
written approval. The Service Provider Executive shall (i) have overall
responsibility for managing and coordinating the performance of Service
Provider's obligations under this Agreement and (ii) be authorized to act for
and on behalf of Service Provider with respect to all matters relating to this
Agreement.
13.02 KEY PERSONNEL.
With respect to the Key Personnel set forth in Schedule L, the Parties agree as
follows:
(a) Each Key Personnel shall be dedicated to the Client account on a
full-time basis during the Transition Period and on a substantially full-time
basis thereafter.
(b) Before assigning an individual to a Key Personnel position, whether as
an initial assignment or as a replacement, Service Provider shall (i) notify
Client of the proposed assignment, (ii) introduce the individual to appropriate
representatives of Client, (iii) provide Client with a resume and any other
information regarding the individual that may be reasonably requested by Client
and (iv) obtain Client's approval for such assignment. Service Provider shall
only assign an individual to a Key Personnel position who is approved by Client.
(c) Service Provider shall not replace or reassign (i) the Service
Provider Executive for [***]* from the Effective Date or (ii) the other Key
Personnel for [***]* from the Effective Date, unless [***]*
(d) If Client decides that any Key Personnel should not continue in that
position, then Client may with good reason and after articulating its reasons to
Service Provider, conferring with Service Provider, and attempting in good faith
to have such reasons addressed in a reasonable way, require removal of such Key
Personnel. Service Provider shall, as soon as reasonably practicable, replace
such Key Personnel in a manner designed to minimize disruption to Client's
operations.
(e) Service Provider shall maintain backup procedures and conduct the
replacement procedures for the Key Personnel in such a manner so as to assure an
orderly succession for any Key Personnel who is replaced.
13.03 PROJECT STAFF.
Service Provider shall appoint individuals with suitable training and skills to
perform the Services to the Project Staff. Upon request, Service Provider shall
provide Client with a list of all Service Provider personnel dedicated full-time
to the Project Staff on [***]*. Except as otherwise approved by Client, those
Service Provider personnel located on Client's premises may only provide
services on such premises which support Client's operations. Service Provider
shall notify Client as soon as possible after dismissing or reassigning any
member of the Project Staff whose normal work location is at a Client Service
Location. If
----------
* Confidential information has been omitted.
20
Client decides that any Project Staff member should not continue in that
position, then Client may in its sole but reasonable discretion and upon notice
to Service Provider require removal of such Project Staff member. Service
Provider shall, as soon as reasonably practicable, replace such Project Staff
member in a manner designed to minimize disruption to Client's operations.
13.04 SERVICE PROVIDER REPRESENTATIVES.
(a) Service Provider must obtain Client's prior written approval of any
agreement or any amendment, modification or supplement to an agreement with a
Service Provider Representative, if one or more of the following conditions
exist: [***]*. Notwithstanding the foregoing, Client specifically consents to
the Service Provider Representatives listed in Schedule AC performing the
Services listed in Schedule AC. At each Steering Committee meeting, Service
Provider shall notify Client of the Service Provider Representatives that
Service Provider may replace or other significant changes in Service Provider's
agreements with Service Provider Representatives.
(b) No contracting with Service Provider Representatives shall release
Service Provider from its responsibility for its obligations under this
Agreement, [***]*
(c) Service Provider shall promptly pay for all services, materials,
equipment and labor used by Service Provider in providing the Services and
Service Provider shall keep Client's premises free of all liens. [***]*
13.05 CONDUCT OF SERVICE PROVIDER PERSONNEL.
Service Provider shall cause the Project Staff to maintain and enforce the
confidentiality provisions of this Agreement. In the event that Client
determines that a particular member of the Project Staff is not conducting
himself or herself in accordance with this Section, Client may notify Service
Provider of such conduct. Upon receipt of such notice, Service Provider shall
promptly (i) investigate the matter and take appropriate action which may
include removing the applicable person from the Project Staff and providing
Client with prompt notice of such removal and replacing the applicable person
with a similarly qualified individual or (ii) take other appropriate
disciplinary action to prevent a recurrence. In the event there are repeat
violations of this Section by a particular member of the Project Staff, Service
Provider shall promptly remove the individual from the Project Staff as set
forth above.
13.06 NON-COMPETITION.
(a) Service Provider shall not assign Key Personnel to the account of any
Competitor of Client without Client's prior consent (i) while such Key Personnel
is assigned to the Client account and (ii) for a period of [***]* following the
date that such Key Personnel ceases to provide Services in their capacity as Key
Personnel in connection with the Client account.
(b) Service Provider shall not assign members of the Project Staff
performing solely Transition Plan support functions and having access to
Client's Confidential Information designated by Client as "strategic" to the
account of any Competitor of Client without Client's prior consent while such
member of the Project Staff is assigned to the Client account during the
Transition Period.
----------
* Confidential information has been omitted.
21
ARTICLE 14
SOFTWARE AND PROPRIETARY RIGHTS
14.01 CLIENT SOFTWARE.
Client has developed or licensed at considerable expense the Client Software.
All Client Software shall be and shall remain the exclusive property of Client
or its licensor and Service Provider shall have no rights or interests in the
Client Software except as expressly set forth in this Agreement. [***]*. Service
Provider shall manage the operation of the Client Software only if and to the
extent described in Schedule A. With the exception of Assigned Agreements,
[***]*. Notwithstanding the foregoing, Client may, in its sole discretion, with
prior notice to Service Provider, discontinue maintenance or terminate its
license for any Client Software. The Parties shall use Change Control Management
to either: (i) adjust the Services and Service Levels where affected by Client's
decision to discontinue maintenance or terminate its license for any Client
Software; or (ii) provide, at Client's cost, for continued access to support via
the most appropriate mutually agreed knowledgeable source.
14.02 SERVICE PROVIDER SOFTWARE.
Service Provider has developed or licensed at considerable expense the Service
Provider Software. All Service Provider Software, including Service Provider
Software developed, licensed or put in service during the Term, shall be and
shall remain the exclusive property of Service Provider or its licensor and
Client shall have no rights or interests in the Service Provider Software except
for the license rights granted in this ARTICLE 14 or as expressly set forth in
this Agreement. [***]*
14.03 LICENSE RIGHTS UPON TERMINATION.
Effective upon termination or expiration of this Agreement, [***]* Upon Client's
request, Service Provider shall provide Client with a list of all Service
Provider Third Party Software being used to provide the Services as of the date
of such request.
14.04 NEW INTELLECTUAL PROPERTY.
[***]*
14.05 RIGHTS IN RESIDUALS.
Nothing contained in this Agreement shall restrict either Party from the use of
any ideas, concepts, know-how, methodologies, processes, technologies,
algorithms or techniques relating to the Services which either Party,
individually or jointly, owns prior to the Effective Date, or develops or
discloses under this Agreement, or develops or obtains independently during the
Term, provided that in doing so such Party does not breach its obligations of
confidentiality. Except for the license rights contained in this Article,
neither this Agreement nor any disclosure made hereunder grants any license to
either Party under any Intellectual Property of the other Party. Each Party
reserves all rights in its ideas, concepts, know-how, methodologies, processes,
technologies, algorithms, techniques and other Intellectual Property of every
kind and description (except as otherwise expressly agreed in writing) and no
provision of this Agreement shall be construed to transfer any of such Party's
rights in such Intellectual Property.
----------
* Confidential information has been omitted.
22
14.06 ESCROW.
Within [***]* after Process Take-On, Service Provider will place all source
code, and documentation related to the Service Provider Proprietary Software for
that Process (the "ESCROW MATERIAL") in escrow pursuant to the escrow agreement
attached hereto as Schedule Z (the "ESCROW AGREEMENT"). Notwithstanding anything
to the contrary set forth in the Escrow Agreement, the Escrow Agreement will be
kept in effect during the Term of this Agreement. Service Provider agrees that
it shall continually and promptly update the Escrow Material to correspond with
the most recent version of the Service Provider Software. [***]* Any Escrow
Materials released to Client pursuant to the Escrow Agreement shall remain
Service Provider Intellectual Property and shall be Used by Client for Client's
internal Use only.
ARTICLE 15
PAYMENTS TO SERVICE PROVIDER
15.01 CHARGES.
In consideration of Service Provider providing the Services, Client shall pay to
Service Provider the Charges set forth in Schedule C (the "CHARGES") in
accordance with the terms and conditions of this Agreement.
15.02 RESERVED.
15.03 CHARGE DISPUTE.
If Client believes in good faith that any charges on any invoice are subject to
correction for a manifest error or Client otherwise disputes the accuracy of any
amounts on an invoice, then Client shall notify Service Provider promptly in
writing on or before the due date of such invoice, including Client's complete
explanation of the reasons Client believes such amounts to be incurred. Client
shall pay all undisputed amounts when due. [***]*
15.04 EXPENSES.
[***]*
15.05 PRORATION.
All periodic charges under this Agreement are to be computed on a calendar month
basis and shall be prorated for any partial month.
15.06 RESERVED.
15.07 REFUNDABLE ITEMS; PREPAID EXPENSES.
In the event Service Provider receives any refund, credit or other rebate
(including deposits) in connection with a Third-Party Vendor Contract or the
Assets that is attributable to periods prior to the Effective Date or for which
Client retained financial responsibility after the Effective Date, then Service
Provider shall promptly (i) notify Client of such refund, credit or rebate and
(ii) pay to Client the portion of such refund, credit or rebate allocatable to
periods prior to the Effective Date. Service Provider shall reimburse Client
----------
* Confidential information has been omitted.
23
for all prepaid amounts related to the Services.
15.08 TAXES.
(a) [***]* Service Provider agrees to cooperate reasonably with Client as
necessary to assist Client in any such determination, including, without
limitation, assisting Client in obtaining any exemption certificates or other
documentation necessary to avoid the application of a Transaction Tax. In the
event that a Transaction Tax is levied or assessed against Service Provider by a
tax authority with respect to any transaction contemplated by this Agreement,
Service Provider shall advise Client on a timely basis of such levy or
assessment and shall permit Client to contest such levy or assessment in its
sole discretion. Service Provider agrees to cooperate reasonably with Client as
necessary to assist Client in any such contest. [***]*
(b) [***]*
(c) [***]*
(d) Client and Service Provider shall cooperate to segregate the Charges
into the following separate payment streams: [***]* In addition, each of Client
and Service Provider shall reasonably cooperate with the other to more
accurately determine a Party's tax liability and to minimize such liability, to
the extent legally permissible. Each of Client and Service Provider shall
provide and make available to the other any resale certificates, information
regarding out-of-state sales or use of equipment, materials or services, and any
other exemption certificates or information requested by a Party.
(e)[***]*
ARTICLE 16
AUDITS
16.01 AUDITS GENERALLY.
Service Provider shall assist Client in meeting its regular audit and
regulatory requirements, as they relate to Service Provider and the Services, to
enable Client and its Representatives to conduct appropriate audits as required
by Law and in accordance with this Agreement.
16.02 SERVICES.
Upon notice from Client, Service Provider shall (i) provide Client, Client's
authorized auditors, and any of Client's regulators with reasonable access to
and reasonable assistance (including reports) that they may require with respect
to the Service Locations and the Systems and related processes and procedures
used by Service Provider for the purpose of performing audits or inspections of
the Services and the business of Client relating to the Services; and (ii)
permit Client, Client's authorized auditors, and any of Client's regulators to
examine and make copies of that portion of any Service Provider's relevant
external audit
----------
* Confidential information has been omitted.
24
opinions (including, but not limited to, the external auditor's management
letter and reports prepared in accordance with Statement of Auditing Standards
No. 70 or other reports) which relates to Service Provider's provision of
Services under this Agreement and Service Provider's compliance with information
security provisions as set forth in this Agreement. For the purposes hereof, an
"authorized auditor" means an auditor assigned by a designated by a regulatory
authority having jurisdiction over Client or a financial or operational auditor
of Client who is not a direct competitor of Service Provider, provided in every
case Client shall use reasonable efforts to require such auditors accessing a
Service Provider Service Location to execute a confidentiality and
non-disclosure agreement in the form attached as Schedule M. If any audit by an
authorized auditor results in Service Provider being notified that Service
Provider or Service Provider Representatives are not in compliance with any Law
or audit requirement applicable to Service Provider, Service Provider shall, and
shall cause Service Provider Representatives to, promptly take actions to comply
with such audit. [***]*
16.03 CHARGES.
(a) Upon notice from Client, no more than [***]*, Service Provider shall
provide Client and Client's authorized auditors with access to such financial
records and supporting documentation as may be reasonably requested by Client
and its Representatives in order to permit Client and Client's authorized
auditors to audit the Charges charged to Client to determine if such Charges are
accurate and in accordance with Schedule C of this Agreement.
(b) If, as a result of such audit, the auditor reports that Service
Provider has overcharged or undercharged Client, Client shall notify Service
Provider of the amount of such overcharge or undercharge. Client and the Client
Representatives shall provide Service Provider with access to information
reasonably required for Service Provider to verify the audit results, and the
parties shall cooperate in good faith to resolve any discrepancies. Upon
verification of the audit results, Service Provider shall promptly pay to Client
the amount of the overcharge, plus interest thereon at the Interest Rate
calculated from the date of receipt by Service Provider of the overcharged
amount until the date of payment to Client. In the event of an undercharge,
Service Provider shall invoice and Client shall pay the amount of the
undercharge, plus interest thereon at the Interest Rate calculated from the date
of the undercharged amount until the date of payment by Client.
(c) In addition to Client's rights set forth in Section 16.03(b), in the
event any such audit reveals an overcharge to Client of [***]* or more of the
aggregate Charges during the period of the audit, Service Provider shall, at
Client's option, issue to Client a credit against the Charges or reimburse
Client for the reasonable cost of such audit.
16.04 EXTERNAL AUDIT REPORTS.
If, at the request of Client, Service Provider creates any external audit
opinion, external auditor's management letter, external auditors' Statement of
Auditing Standards No. 70 or other report by an external auditor and provides
all or part of that report to Service Provider's other customers, Service
Provider shall charge Client for such report(s) on a pro rata basis, considering
the charges to the other customers of Service Provider. If no other customers of
Service Provider receive the external audit report(s) that Client requests,
Service Provider shall charge Client on an equitable basis.
16.05 AUDITED FINANCIAL STATEMENTS.
----------
* Confidential information has been omitted.
25
Service Provider publicly releases its results for each fiscal year,
including such financial statements and information as Service Provider includes
in its public company filings with the Securities and Exchange Commission
("SEC"), which are available to Client through the SEC's XXXXX service. If the
SEC no longer requires Service Provider to submit public company filings, as
soon as practicable after the end of each fiscal year and in any event within
[***]* thereafter, the Service Provider will provide to Client consolidated
balance sheets, consolidated statements of operations and consolidated
statements of cash flows, all audited by independent public accountants.
16.06 RECORD RETENTION.
The Parties will address records management and retention of records containing
Client Data in accordance with Schedule AG. With respect to Service Provider's
records relating to the Charges, Service Provider and its Representatives shall
maintain complete and accurate records in accordance with generally accepted
accounting principles during the term of this Agreement and will retain such
records for a period of at least [***]* following the date of termination of
this Agreement (the "RETENTION PERIOD"); provided, however, that in the event of
any dispute arising under or with respect to this Agreement, the Retention
Period shall last until the resolution of such dispute becomes final and
non-appealable and all obligations of the Parties hereto have been satisfied in
full.
16.07 FACILITIES.
At Client's request, Service Provider shall either (i) provide to Client,
Client's authorized auditors and Client's regulators, on Service Provider's
premises (or, if the audit is being performed of a Service Provider
Representative, the Service Provider Representative's premises if necessary),
space, office furnishings (including lockable cabinets), telephone and facsimile
services, utilities, and office-related equipment and duplicating services; or
(ii) forward copies of applicable documentation as Client or such Client's
authorized auditors may reasonably require to perform the audits described in
this Article.
16.08 INFORMATION.
No copies of Confidential Information or trade secrets of Service Provider, or
extracts or derivatives therefrom or summaries or analyses reflecting same, may
be retained by Client, Client Representatives or any auditor (other than
auditors assigned by a regulatory authority having jurisdiction over Client)
after completion of the audit, except as may be reasonably included in archival
auditor workpapers. Any such portions of such workpapers shall be maintained in
confidence by its preparer as Service Provider's Confidential Information and
may not be used for any purposes other than the audit.
ARTICLE 17
DATA AND REPORTS
17.01 OWNERSHIP OF DATA.
As between the Parties all Client Data is, or will be, and shall remain the
property of Client and shall be deemed Confidential Information of Client.
Without Client's approval (in its sole discretion), the Client Data shall not
be, (i) used by Service Provider or Service Provider Representatives other than
in connection with providing the Services, (ii) disclosed, sold, assigned,
leased or otherwise provided to third parties by Service Provider or Service
Provider Representatives or (iii) commercially exploited by or on behalf of
----------
* Confidential information has been omitted.
26
Service Provider or Service Provider Representatives. Service Provider hereby
irrevocably assigns, transfers and conveys, and shall cause Service Provider
Representatives to assign, transfer and convey, to Client without further
consideration all of its and their right, title and interest in and to the
Client Data. Upon request by Client, Service Provider shall execute and deliver,
and shall cause Service Provider Representatives to execute and deliver, any
financing statements or other documents that may be necessary or desirable under
any Law to preserve, or enable Client to enforce, its rights hereunder with
respect to the Client Data.
17.02 INSPECTION OF REPORTS.
Client shall use reasonable efforts to inspect and review reports and provide
Service Provider with notice of any errors or inaccuracies in accordance with
this Agreement.
17.03 CORRECTION OF ERRORS.
Upon notice from Client and at Service Provider's expense, Service Provider
shall promptly correct any errors or inaccuracies in Client Data and reports
prepared by Service Provider as part of the Services to the extent caused by
Service Provider or Service Provider Representatives. Upon notice from Client
and at Client's expense using the Time and Materials Rates, Service Provider
shall promptly correct any other errors or inaccuracies in Client Data and
reports prepared by Service Provider as part of the Services.
17.04 USE OF REPORTS.
Client shall own all right, title and interest in all reports, including all
Client Data contained therein, prepared by Service Provider as part of the
Services and no rights shall be retained by Service Provider, except that
Service Provider shall own all right, title and interest in and to the templates
and processes for creating the templates developed by Service Provider and
utilized to provide the reports.
17.05 RETURN OF DATA.
Upon request by Client at any time upon expiration or termination of this
Agreement, Service Provider shall (i) promptly return to Client all or any part
of the Client Data in the format and on the media in which Service Provider
routinely stores such data and (ii) erase or destroy all or any part of the
Client Data in Service Provider's possession, in each case to the extent so
requested by Client. Service Provider and Service Provider Representatives will
use any archival tapes containing Client Data solely for back-up purposes and as
otherwise agreed. As Client may reasonably request from time to time during the
Term, Service Provider shall promptly provide Client a copy of all or any part
of the Client Data in the format and on the media in which Service Provider
routinely stores such data.
17.06 COMPILATIONS.
[***]*
ARTICLE 18
CONFIDENTIALITY AND SECURITY
18.01 GENERAL OBLIGATIONS.
(a) All Confidential Information relating to or obtained from Client or
Service Provider shall be held in confidence by the recipient using commercially
reasonable efforts but in at least the same manner as the recipient protects its
own similar confidential or proprietary information.
----------
* Confidential information has been omitted.
27
(b) Neither Client nor Service Provider shall disclose, publish, release,
transfer or otherwise make available Confidential Information of, or obtained
from, the other in any form to, or for the use or benefit of, any person or
entity without the disclosing Party's consent. Each of Client and Service
Provider shall, however, be permitted to disclose relevant aspects of the
other's Confidential Information to its officers, directors, employees and
Representatives (including the Benchmarker and authorized auditors), to the
extent that such disclosure is not restricted under this Agreement, or any
governmental approvals and only to the extent that such disclosure is reasonably
necessary for the performance of its duties and obligations under this
Agreement; provided, however, that the recipient shall be responsible for
ensuring that such officers, directors, employees and Representatives use such
Confidential Information solely in connection with, and for purposes permitted
under, this Agreement, and that such officers, directors, employees and
Representatives hold Confidential Information in confidence consistent with
Section 18.01(c) of this Agreement.
(c) For purposes of this Agreement, "CONFIDENTIAL INFORMATION" shall mean
(i) with respect to Client, (a) information relating to Client's planned or
existing systems and systems architecture, including hardware, software, source
code, object code, specifications, documentation, methods of processing and
operational methods, (b) Service User data, (c) policyholder data, financial
data and information, customer lists, sales, profits, organizational
restructuring, new business initiatives, financial information and product
pricing strategies, (d) information that describes Client`s insurance and
financial products, including actuarial calculations, product designs and how
such products are administered and managed, (e) information that describes
Client's product strategies, business strategies, human resources or other
corporate plans and strategies, tax interpretations, tax positions and treatment
of any item, (f) confidential information, software and data of third parties
with which Client conducts business; (g) all information provided by or at the
direction of Client or to which Service Provider has access about customers,
employees and agents of Client or any Client affiliate including, but not
limited to, name address, telephone number, email address, account or policy
information, any list or grouping of customers or employees, and employment
related data including, but not limited to, salary, benefits, taxes, and other
data provided by employees or Client ("CUSTOMER INFORMATION") and (h) any
information marked confidential, restricted or proprietary, (ii) with respect to
Service Provider: (a) any information marked confidential, restricted or
proprietary; (b) software of Service Provider or third parties provided to
Client by Service Provider; (c) any information regarding Service Provider's
business customers, vendors, service delivery methods, business strategies and
practices and finances; and (d) any information disclosed verbally by Service
Provider during a joint planning session with Client provided such information
was identified by Service Provider as Confidential Information when disclosed;
and (iii) with respect to each Party, the terms of this Agreement.
18.02 EXCLUSIONS.
The obligations in Section 18.01 shall not restrict any disclosure pursuant to
any applicable Law or by order of any court or Governmental Authority (provided
that the recipient shall (i) notify the disclosing Party of any actual or
threatened legal compulsion of disclosure and any actual legal obligation of
disclosure immediately upon becoming so obligated and (ii) cooperate with the
disclosing Party's reasonable, lawful efforts to resist, limit or delay
disclosure at the disclosing Party's expense) and, except to the extent that
applicable Law provides otherwise, shall not apply with respect to information
that (a) is independently developed by the recipient without violating the
disclosing Party's proprietary rights as shown by the recipient's written
records, (b) is or becomes publicly known (other than through unauthorized
disclosure), (c) is disclosed by the owner of such information to a third party
free of any obligation of confidentiality, (d) is already known by the recipient
at the time of disclosure, as shown by the recipient's written records, and the
recipient has no obligation of confidentiality other than pursuant to this
Agreement or any confidentiality agreements entered into before the Effective
Date between Client and Service Provider or (e) is rightfully received by a
Party free of any obligation of confidentiality. The foregoing exceptions do not
apply to the disclosure of Customer Information, which may not be disclosed
without Client's prior
28
written consent. [***]*
18.03 UNAUTHORIZED ACTS.
Without limiting either Party's rights in respect of a breach of this Article,
each Party shall:
(a) promptly notify the other Party of any unauthorized possession, use or
knowledge, or attempt thereof, of the other Party's Confidential Information by
any person or entity that may become known to such Party, including any
incidents involving a breach of security and any incidents that might indicate
or lead to a threat to, or weakness in, security and any attempt to make
unauthorized use of the Services or the systems used to provide them;
(b) promptly furnish to the other Party full details of the unauthorized
possession, use or knowledge, or attempt thereof, and assist the other Party in
investigating or preventing the recurrence of any unauthorized possession, use
or knowledge, or attempt thereof, of Confidential Information;
(c) provide reasonable cooperation to the other Party in any litigation
and investigation against third parties deemed necessary by the other Party to
protect its proprietary rights; and
(d) promptly use commercially reasonable efforts to prevent a recurrence
of any such unauthorized possession, use or knowledge, or attempt thereof, of
Confidential Information.
18.04 COSTS.
[***]*
18.05 INJUNCTIVE RELIEF.
Except as expressly set forth in this Section, each Party recognizes that its
inappropriate disclosure or use of Confidential Information of the other Party
may give rise to irreparable injury to such Party and acknowledges that remedies
other than injunctive relief may not be adequate. Accordingly, each Party has
the right to seek equitable and injunctive relief to prevent the unauthorized
possession, use, disclosure or knowledge of any Confidential Information.
18.06 PUBLICITY.
(a) Neither Party shall use the other Party's logo, trademarks, name or
refer to the other Party directly or indirectly, without such Party's prior
written consent in any media release, public announcement or public disclosure
except for: (i) any disclosure required by Law, (ii) [***]*; (iii) Client may
disclose publicly that Service Provider is performing services for Client.
(b) PRUDENTIAL and the Prudential Rock Financial logo (attached as
Schedule AD) are registered service marks of Client. Service Provider
acknowledges that any use of the Prudential name and logo pursuant to this
Agreement shall inure to the benefit of Client. Service Provider acknowledges
Client's rights in the Client name and logo and the goodwill pertaining thereto,
and agrees that it shall not challenge the validity of Client's ownership
thereof. Subject to the terms and conditions of this
----------
* Confidential information has been omitted.
29
Agreement, [***]*
ARTICLE 19
REPRESENTATIONS AND ADDITIONAL COVENANTS
19.01 BY SERVICE PROVIDER. Service Provider represents and warrants that:
(a) Service Provider is either the owner of or authorized to use in the
manner contemplated by this Agreement all of the Service Provider Software,
Service Provider Machines and other assets of Service Provider to be used in
delivery of the Services;
(b) no investigations, legal, administrative or arbitration proceedings
seeking to limit Service Provider's ability to deliver the Services are pending
or, to Service Provider's knowledge, threatened;
(c) it has implemented and currently maintains an effective information
security program designed to protect Client's Customer Information, which
program includes administrative, technical, and physical safeguards that are
designed (i) to ensure the security and confidentiality of Customer Information;
(ii) to protect against any anticipated threats or hazards to the security or
integrity of such Customer Information; and (iii) to protect against
unauthorized access to or use of Customer Information which could result in
substantial harm or inconvenience to Client or to Client's customers. Service
Provider's information security program specifications are described in Schedule
AA. Further, that Service Provider requires Service Provider Representatives and
each of Service Provider's employees to have entered into written non-disclosure
agreements with Service Provider which are consistent with Service Provider's
obligations pursuant to ARTICLE 18.
(d) Service Provider shall comply with all Laws applicable to Service
Provider under Section 3.03 and shall obtain all applicable permits and licenses
required of Service Provider in connection with its obligations under Section
3.03 of this Agreement;
(e) the Service Provider Software, Services and any New Software created
by Service Provider or Service Provider Representatives and used in the
performance of the Services do not and will not infringe upon the Intellectual
Property rights of any third party;
(f) the Services will be performed in a professional and workmanlike
manner by qualified personnel in accordance with the descriptions set forth in
the Agreement including the Service Levels;
(g) Service Provider shall determine and appoint a sufficient number of
qualified staff to provide the Services;
(h) Service Provider shall use commercially reasonable efforts to ensure
that no viruses or similar items are coded or introduced into the Systems or
Client Network, such efforts to include, without limitation, utilizing
commercially available anti-virus software at its current release level. Service
Provider agrees that, in the event a virus or similar item is found to have been
introduced into the Systems or Client Network, Service Provider shall provide
reasonable assistance to Client in eliminating the virus or similar item from
the Systems or Client Network and restoring any data required to provide the
Services that are
----------
* Confidential information has been omitted.
30
lost as a result of the virus or similar item;
(i) without the consent of Client, Service Provider shall not insert into
the Client Software any code which would have the effect of disabling or
otherwise shutting down all or any portion of the Client Software. Service
Provider further represents and warrants that, with respect to any disabling
code that may be part of the Service Provider Software, Service Provider shall
not invoke such disabling code except as may be required to enforce security and
access restrictions and as otherwise mutually agreed by the Parties; and
(j)[***]*
19.02 BY CLIENT. Client represents and warrants that:
(a) it is either the owner of each Client Machine and the Client Software
or is authorized by its owner to include it under this Agreement;
(b) it is authorized to permit Service Provider access to and use of the
Client Service Locations used in connection with performing the Services, and
Service Provider is performing the Services at the Client Service Locations at
Client's request;
(c) except as otherwise disclosed in Schedule AE, as of the Effective
Date, no investigations, legal, administrative or arbitration proceedings are
pending or, to Client's knowledge, threatened, concerning Client's present
performance of services similar to the Services;
(d) Client shall comply with all Laws applicable to Client under Section
3.03 and shall obtain all applicable permits and licenses required of Client in
connection with its obligations under Section 3.03 of this Agreement;
(e) as of the Effective Date, no investigations, legal, administrative or
arbitration proceedings are pending or, to Client's knowledge, threatened
concerning or relating to the employees presently engaged in performance of
services similar to the Services;
(f) to Client's knowledge, Schedule D lists all material Managed
Agreements, all material Retained Agreements and all material Assigned
Agreements and, except as otherwise prohibited by the terms of such Managed
Agreements, Retained Agreements and Assigned Agreements, Client will use all
reasonable efforts to provide Service Provider complete copies, including all
amendments, of the Third-Party Vendor Contracts listed on Schedule D, all of
which are in full force and effect. During the Transition Period, the Parties
shall review and revise the categorization of each Third-Party Vendor Contract
as a Managed Agreement, Retained Agreement or Assigned Agreement, mutually agree
on any additions or deletions of any Third-Party Vendor Contract, and revise
Schedule D as appropriate;
(g) as of the Effective Date, Client's relationship with the Third Party
Vendors listed on Schedule D are not subject to any material disputes regarding
payment or performance, Client is not anticipating any material changes in any
such relationships other than as specified by this Agreement, no legal,
administrative or arbitration proceedings are pending or, to Client's knowledge,
threatened concerning any of the Third-Party Vendor Contracts listed on Schedule
D, no defaults have occurred under any of these
----------
* Confidential information has been omitted.
31
agreements, and no circumstances exist that would permit declaration of default
under any of these agreements with notice or lapse of time, or both, and Client
has paid all outstanding balances due such Third-Party Vendors through and
including the Effective Date of this Agreement, except for those amounts set
forth in Schedule D, which remain Service Provider's responsibility;
(h) Client shall use commercially reasonable efforts to ensure that no
viruses or similar items are coded or introduced into the Systems or Client
Network, such efforts to include, without limitation, utilizing commercially
available anti-virus software at its current release level. Client agrees that,
in the event a virus or similar item is found to have been introduced into the
Systems or Client Network, Client shall provide reasonable assistance to Service
Provider in eliminating the virus or similar item from the Systems or Client
Network and restoring any data required to provide the Services that are lost as
a result of the virus or similar item; and
(i) Client requires Client Representatives to have entered into written
non-disclosure agreements which Client which are consistent with Client's
obligations pursuant to ARTICLE 16 and ARTICLE 18, and as a condition of
employment, Client requires its employees to comply at all times with Client's
employment policies which are consistent with Client's obligations pursuant to
ARTICLE 16 and ARTICLE 18.
19.03 MUTUAL. Each Party hereby represents and warrants that:
(a) it has all requisite corporate power and authority to enter into this
Agreement and to carry out the transactions contemplated hereby;
(b) the execution, delivery and performance of this Agreement and the
consummation of the transactions contemplated hereby and thereby by the Party
(i) have been duly authorized by all requisite corporate action on the part of
such Party and (ii) do not violate the terms of any law, regulation, or court
order to which such Party is subject or the terms of any material agreement to
which the Party or any of its assets may be subject;
(c) this Agreement has been duly executed and delivered by such Party and
(assuming the due authorization, execution and delivery hereof by the other
Party) is a valid and binding obligation of such Party, enforceable against it
in accordance with its terms;
(d) its entry into this Agreement does not and will not violate or
constitute a breach of any of its contractual obligations with third parties;
(e) it shall perform its responsibilities under this Agreement in a manner
that does not, to the knowledge of the applicable Party, infringe, or constitute
an infringement or misappropriation of, any patent, trade secret, copyright or
other intellectual property right of any third party;
(f) it is not subject to any pending or threatened litigation or
governmental action which could interfere with such Party's performance of its
obligations hereunder; and
(g) it is in good standing under the laws of its state of formation and
is, or will timely be, qualified to do business as a foreign corporation in each
other states where such qualification is necessary in order for it to comply
with its obligations under this Agreement, except where failure to be so
qualified would not have a material adverse effect upon its ability to perform
under this Agreement.
32
19.04 DISCLAIMERS.
EXCEPT AS SPECIFIED IN SECTION 19.01, SECTION 19.02 OR SECTION 19.03 OF THIS
AGREEMENT, NEITHER CLIENT NOR SERVICE PROVIDER MAKES ANY OTHER WARRANTIES,
INCLUDING WITH RESPECT TO THE SERVICES OR THE SYSTEMS, AND EACH EXPLICITLY
DISCLAIMS ALL OTHER WARRANTIES, EXPRESS OR IMPLIED, INCLUDING THE IMPLIED
WARRANTIES OF MERCHANTABILITY, FITNESS FOR A SPECIFIC PURPOSE, TITLE OR
NONINFRINGEMENT.
ARTICLE 20
DISPUTE RESOLUTION
20.01 DISPUTES.
Any dispute arising under this Agreement ("Dispute") shall: (1) be discussed and
negotiated in good faith by the Designated Executives within [***]* of receipt
of a notice from either Party specifying the nature of the Dispute; (2) if the
Dispute cannot be resolved by the good faith negotiations of the Designated
Executives within [***]* of referral of the dispute, the Dispute shall then be
considered and negotiated in good faith by the Steering Committee; (3) if the
Dispute cannot be resolved by the Steering Committee within [***]* of referral
of the Dispute, the Dispute shall then be considered and negotiated in good
faith by the [***]* of Service Provider and the [***]* of Client; and (4) if the
Dispute is not resolved by the [***]* of Service Provider and the [***]* of
Client within [***]* of referral of the Dispute, then Service Provider or Client
may commence legal proceedings hereunder. Notwithstanding anything to the
contrary contained in this Agreement, the Dispute resolution process described
in this Article must be commenced and completed within the applicable Default
Cure Period (unless the Steering Committee mutually agrees in writing to extend
such Default Cure Period). The use of the foregoing procedure is a condition
precedent to the commencement of legal proceeding hereunder. Notwithstanding the
foregoing, neither Service Provider nor Client shall be prevented from seeking
injunctive relief to protect its interests pending resolution of a Dispute,
including any Dispute relating to ARTICLE 14, Section 17.01 or ARTICLE 18.
Continuity of Services.
20.02 CONTINUITY OF SERVICES.
In the event of a Dispute between Client and Service Provider, each Party shall
continue to so perform its obligations under this Agreement in good faith during
the resolution of such Dispute unless and until this Agreement is terminated in
accordance with the provisions hereof. Notwithstanding anything to the contrary,
should Client fail to make payments into escrow as required pursuant to Section
15.03, Service Provider shall have the right to terminate this Agreement
pursuant to Section 21.02(a) notwithstanding any Dispute.
20.03 CONFIDENTIALITY.
Communications, proposals and counter proposals made by either Party during
consultations and review in accordance with Section 20.01 shall be privileged
and confidential offers of compromise within the meaning of Rule 408 of the
Federal Rules of Evidence and comparable rules of other states, and shall be
inadmissible for any purpose (but this shall not require exclusion of otherwise
admissible evidence, such as
----------
* Confidential information has been omitted.
33
records of prior performance, merely because it is presented in the course of
settlement negotiations).
ARTICLE 21
TERMINATION
21.01 TERMINATION FOR CONVENIENCE.
Client shall have the right to terminate this Agreement for convenience
effective as of any time on or after thirty (30) months following the Effective
Date by giving Service Provider notice of the termination at least one hundred
eighty (180) days prior to the termination date specified in the notice. [***]*
Notwithstanding the foregoing, Client may not terminate this Agreement for
convenience unless Client is current in all payments then due and payable to
Service Provider.
21.02 TERMINATION FOR CAUSE.
(a) If Service Provider defaults in the performance of any of its material
obligations under this Agreement (except as provided in Section 21.05), and does
not cure such default within thirty (30) days of receipt (the "DEFAULT CURE
PERIOD") of a written notice of default (the "DEFAULT NOTICE"), then Client may,
by giving notice to Service Provider, terminate this Agreement without further
liability as of the termination date specified in the notice.
(b) If Client fails to make payments in accordance with this Agreement and
does not cure such default within the Default Cure Period, then Service Provider
may, by giving notice to Client, terminate this Agreement as of the Termination
Date specified in the notice.
(c) If either Party reasonably believes that repeated, continuous or
persistent non-material breaches by the other Party have, in the aggregate,
caused a material adverse affect upon the non-breaching Party, then such
non-breaching Party shall provide to the breaching Party a detailed, written
notice of such breaches and an explanation of such material adverse affect. The
Parties shall consider such notice at the next regular or special meeting of the
Steering Committee. Following such meeting, unless otherwise agreed, the
breaching Party shall prepare and implement a plan so as to remedy the breach.
(d) If a breach cannot reasonably be cured by the Party allegedly in
breach within such thirty (30) day Default Cure Period, the Default Cure Period
shall be sixty (60) days from the Default Notice but only if the Party allegedly
in breach has provided the non-breaching Party a plan to cure such breach and
promptly implements such plan. If the breach is not cured within the applicable
Default Cure Period, the non-breaching Party may terminate the Agreement.
Notwithstanding the foregoing, Client may not terminate this Agreement unless
Client is current in all payments then due and payable to Service Provider.
21.03 TERMINATION FOR CHANGE IN CONTROL OF SERVICE PROVIDER.
In the event of a Change in Control of Service Provider, Client may terminate
this Agreement in accordance with Section 21.01, provided that if: (i)
termination is required by the Law; (ii) the entity assuming Control of Service
Provider is a Competitor of Client; or (iii) Client reasonably demonstrates
that the entity providing Services to Client does not have sufficient financial
substance (as determined by Client's external auditors) to perform the Services
or otherwise does not agree in writing to assume Service Provider's rights and
obligations set forth in this Agreement, then in each such case, Client may
terminate without regard to Section 21.01 [***]* on at least thirty (30) days
notice.
21.04 TERMINATION FOR CHANGE IN CONTROL OF CLIENT.
In the event of a Change in Control of Client, Client may terminate this
Agreement in accordance with Section 21.01 [***]*.
21.05 TERMINATION RELATING TO KEY PERFORMANCE INDICATORS.
----------
* Confidential information has been omitted.
34
If Service Provider fails to provide a Service in accordance with such Service's
applicable Key Performance Indicator three (3) consecutive times, Client may
[***]*, upon notice to Service Provider, terminate this Agreement, in whole or
in part, without regard to Section 21.02 [***]*. Nothing in this Section shall
be deemed to limit or obviate Client's right to terminate this Agreement
pursuant to Section 21.02.
21.06 BANKRUPTCY.
(a) If either Client or Service Provider:
(i) admits in writing its inability to, or is generally unable to,
pay its debts as such debts become due; or
(ii) (1) applies for or consents to the appointment of, or the
taking of possession by, a receiver, custodian, trustee, examiner or
liquidator of itself or of all or a substantial part of its property or
assets, (2) makes a general assignment for the benefit of its creditors,
(3) commences a voluntary case under Title 11 of the United States Code,
11 U.S.C. Sections 101-1330, as amended from time to time (the "BANKRUPTCY
CODE"), (4) files a petition seeking to take advantage of any other law
relating to bankruptcy, insolvency, reorganization, liquidation,
dissolution, arrangement or winding-up, or composition or readjustment of
debts, (5) takes any corporate action for the purpose of effecting any of
the foregoing;
then the other Party may, by giving notice thereof to such Party, terminate this
Agreement as of the date specified in such termination notice.
(b) If:
(i) a proceeding or case shall be commenced, without the application
or consent of either Client or Service Provider, as applicable, in any
court of competent jurisdiction, seeking (1) its reorganization,
liquidation, dissolution, arrangement or winding-up, or the composition or
readjustment of its debts, (2) the appointment of a receiver, custodian,
trustee, examiner, liquidator or the like of such Party or of all or any
substantial part of its property or assets or (3) similar relief in
respect of such Party under any law relating to bankruptcy, insolvency,
reorganization, winding-up, or composition or adjustment of debts, and
such proceeding or case shall continue undismissed, or an order, judgment
or decree approving or ordering any of the foregoing shall be entered and
continue unstayed and in effect, for a period of sixty (60) or more days;
or
(ii) an order for relief against such Party shall be entered in an
involuntary case under the Bankruptcy Code;
then the other Party may, in its sole discretion by giving notice thereof to
such Party, terminate this Agreement as of the date specified in such
termination notice.
21.07 OTHER TERMINATIONS.
In addition to the provisions of this Article, this Agreement may be terminated
as provided in Section, Section 22.01, Section 26.08(a) and Schedule R.
21.08 TERMINATION ASSISTANCE.
----------
* Confidential information has been omitted.
35
Service Provider shall, upon Client's request during the Termination Assistance
Period, if all payments due to Service Provider under this Agreement have been
paid, provide the Termination Assistance Services in consideration for Client's
continued payment of all [***]* then in effect for the Services immediately
prior to the expiration, termination or partial termination of this Agreement.
The quality and level of performance during the Termination Assistance Period
shall not be materially degraded, but to the extent Client requests any
reallocation of resources or transitions portions of the Services that impact
KPIs and RSLs the Parties will use Change Control Management to address any
necessary adjustments to the Service Levels. After the expiration of the
Termination Assistance Period, Service Provider shall (i) answer questions from
Client regarding the terminated, insourced or resourced Services on an "as
needed" basis [***]* and (ii) deliver to Client any remaining Client-owned
reports and documentation relating to the terminated, insourced or resourced
Services still in Service Provider's possession. Client shall allow Service
Provider to use, [***]* for the benefit of Client only, those Client facilities
and Client assets (including the Client Software and the Client Machines) being
used to perform the Termination Assistance Services for as long as Service
Provider is providing the Termination Assistance Services.
21.09 EXIT RIGHTS. Upon the later of (i) the expiration or termination of this
Agreement; or (ii) the last day of the Termination Assistance Period (the "END
DATE"):
(a) The limited rights granted to Service Provider and Service Provider
Representatives in Section 14.01 shall immediately terminate and Service
Provider shall, and shall cause Service Provider Representatives to, (i) deliver
to Client, at no cost to Client, a current copy of the Client Software or
tangible materials constituting Client Intellectual Property in the form in use
by Service Provider or Service Provider Representatives as of the End Date and
(ii) destroy or erase all other copies of the Client Software or materials
constituting Client Intellectual Property, Client New Intellectual Property or
Client Confidential Information in Service Provider's or Service Provider
Representatives' possession. Service Provider shall, upon Client's request,
certify to Client that all such copies have been destroyed or erased.
(b) Upon Client's request, with respect to any (i) contracts for
maintenance, disaster recovery services and other necessary third party services
being used by Service Provider solely to perform the Services as of the End
Date, (ii) Assigned Agreements, Service Provider shall use commercially
reasonable efforts to, transfer or assign such agreements to Client or its
designee, and Client shall assume same, [***]*
(c) [***]*
(d) Upon Client's request, Service Provider shall sell to Client or its
designee(s) (i) the Service Provider Machines that are used by Service Provider
or Service Provider Representatives solely to perform the Services as of the End
Date; and (ii) any assets transferred by Client to Service Provider or Service
Provider Representatives (not otherwise covered in Section 21.09(d)(i)), free
and clear of all liens, security interests, or other encumbrances [***]*. Unless
agreed otherwise by Client in advance, Service Provider must be contractually
authorized to transfer to Client any assets, including Software, acquired,
licensed or leased by Service Provider after the Effective Date that are used
solely in performance of the Services.
21.10 HIRING OF PROJECT STAFF.
Upon the occurrence of the delivery to Service Provider by Client of a notice of
intent to terminate this Agreement, with respect to each then-current member of
the Project Staff dedicated to Client's account on
----------
* Confidential information has been omitted.
36
at least a [***]* basis and performing the portion of the Services that are
being terminated (each an "AFFECTED PROJECT STAFF MEMBER"), Service Provider
shall (a) not terminate, reassign or otherwise remove from the Project Staff any
Affected Project Staff Member prior to the termination date (ordinary course
terminations for cause excepted) and (b) to the extent not prohibited by
applicable Law, no sooner than [***]* prior to the termination date: (i) provide
Client with the name of each Affected Project Staff Member's position and a
description of job responsibilities, in accordance with Service Provider's
standard employment policies, (ii) provide Client access to such Affected
Project Staff Members, and (iii) allow Client to meet with, solicit and offer to
hire such Affected Project Staff Members. Service Provider shall waive any
restrictions that may prevent Affected Project Staff Members from being hired by
Client pursuant to this Section.
ARTICLE 22
INDEMNITIES
22.01 INDEMNIFICATION BY SERVICE PROVIDER FOR INFRINGEMENT.
Service Provider shall indemnify, defend and hold Client, and its directors,
officers and employees harmless from and against any and all claims and Losses
incurred by Client arising from any third party claim (including claims by
Service Users, Client personnel, Client Representatives, Service Provider
personnel and Service Provider Representatives) that the Services or the
materials for providing the Services, including without limitation, New
Intellectual Property created by Service Provider or Service Provider
Representatives, Service Provider Intellectual Property, Service Provider
Software, Software or Services provided under Assigned Agreements, any
enhancements or modifications to the Client Intellectual Property made by
Service Provider or Service Provider Representatives, or any other resources or
items provided to Client by Service Provider or Service Provider
Representatives, infringe upon the Intellectual Property rights of any third
party. Notwithstanding the foregoing, Service Provider shall have no liability
under this Section 22.01 with respect to any Losses arising under this Section
22.01 to the extent the same arise out of or in connection with (i) a
modification made Client, where the infringement would not have occurred but for
the modification; or (ii) Client's or Client Representatives' combination,
operation or use with devices, data or programs not furnished by Service
Provider or Service Provider Representatives, except that both Parties agree and
understand that it shall not be considered a modification to utilize the
Services or such materials for their intended purposes. In addition to, and not
in lieu of Service Provider's obligations pursuant to this Section 22.01, in the
event the Services or materials, in Service Provider's opinion, are likely to or
do become the subject of a claim of infringement, Service Provider shall have
the right at its sole option and expense to (i) modify the Services or materials
to eliminate the use of such infringing materials or modify the materials to be
non-infringing, or (ii) obtain a license under the relevant rights. If Service
Provider fails to so modify the infringing materials or obtain a license, Client
may terminate this Agreement, in whole or in part, pursuant to Section 21.02(a)
[***]*. Such termination on the part of Client shall in no way relieve Service
Provider of its obligations under this Section 22.01, including inter alia its
obligations to indemnify, defend and hold Client harmless with respect to
damages for past infringements.
22.02 OTHER INDEMNIFICATION BY SERVICE PROVIDER.
In addition to the indemnity obligations of Service Provider under Section
22.01, Service Provider shall indemnify, defend and hold harmless Client, and
its directors, officers and employees from and against any and all claims and
Losses arising from any third party claim (including claims by Service Users,
Client personnel, Client Representatives, Service Provider personnel and Service
Provider Representatives) based
----------
* Confidential information has been omitted.
37
upon or resulting from:
(a) Claims by Service Provider Representatives resulting from any breach
or default by Service Provider in the performance of Service Provider's
obligations under agreements with Service Provider Representatives;
(b)Claims by Third Party Vendors under Assigned Agreements or Managed
Agreements resulting from any breach of Service Provider's duties or obligations
accruing on or after the Effective Date arising out of or in connection with the
Assigned Agreements or Managed Agreements;
(c) Service Provider's breach of its obligations under [***]* of this
Agreement;
(d) any amounts, including taxes, interest and penalties, assessed against
Client that are the obligation of Service Provider pursuant to [***]*;
(e) bodily injury (including death) or loss or damage to tangible property
resulting from Service Provider's or Service Provider Representative's willful
or negligent acts or omissions;
(f) a claim that Service Provider used or disclosed, or caused or
permitted to be used or disclosed, Client Confidential Information or Service
Provider Confidential Information, contrary to the terms of this Agreement; or
that Service Provider failed to maintain an effective information security
program to protect the security and confidentiality of Client Confidential
Information as required by this Agreement; or that Service Provider failed to
comply with the terms of this Agreement regarding Client Confidential
Information;
(g) all claims asserted by any Designated Employee or any third party,
including any governmental entity, arising out of Service Provider's unlawful
hiring decisions, or breach of [***]* which affects any Designated Employee; and
for all claims asserted by any of the Transitioned Employees arising out of
their employment or separation of employment with Service Provider; and
(h) (1) a claim that any of Service Provider's employees or any Service
Provider Representative is a Client employee and not Service Provider's employee
or an independent contractor, including, but not limited to; (a) the cost of any
employee benefits Client is required to provide to or pay for on behalf of
Service Provider's employees or any person Service Provider provides to Client
under this Agreement; and (b) any claim, lawsuit, or proceeding brought by
Service Provider's employees or any person Service Provider provides to Client
under this Agreement against Client based upon the employer-employee
relationship; and/or (2) breach by any Service Provider Representatives of any
of the provisions of this Agreement, including, but not limited to, the
provisions regarding Service Provider Representatives looking only to Service
Provider for payment for services which may be rendered.
22.03 INDEMNIFICATION BY CLIENT.
Client shall indemnify, defend and hold harmless Service Provider, and its
directors, officers and employees from and against any and all claims and Losses
arising from any third party claim (including claims by Service Users, Client
personnel, Client Representatives, and Service Provider personnel and Service
----------
* Confidential information has been omitted.
38
Provider Representatives) based upon or resulting from:
(a) Claims by Client Representatives resulting from any breach or default
by Client in the performance of Client's obligations under agreements with
Client Representatives;
(b) Claims by Third Party Vendors under Assigned Agreements or Managed
Agreements resulting from any breach of Client's duties or obligations arising
out of or in connection with the Assigned Agreements and Managed Agreements;
(c) Client's breach of its obligations under [***]* of this Agreement;
(d) a claim of Intellectual Property infringement asserted against Service
Provider caused by use by Service Provider in accordance with this Agreement of
the Client Intellectual Property (except for New Intellectual Property), Client
Software, the Client Machines and any other tangible materials provided by
Client or Client Representatives; provided, however, that Client shall have no
obligation with respect to any Losses to the extent the same arise out of or in
connection with Service Provider's or Service Provider Representative's
modification of the Client Proprietary Software or the Client Third Party
Software or Service Provider's or Service Provider Representatives combination,
operation or use with devices, data or programs not furnished by Client or
Client Representatives.
(e) any amounts, including taxes, interest and penalties, assessed against
Service Provider that are the obligation of Client pursuant to [***]*;
(f) bodily injury (including death) or loss or damage to tangible property
resulting from Client's or Client Representative's willful or negligent acts or
omissions;
(g) all claims that Client used or disclosed, or caused or permitted to be
used or disclosed Service Provider's Confidential Information or Client Data or
Client Confidential Information, contrary to the terms of this Agreement; or
that Client failed to maintain an effective information security program to
protect the security and confidentiality of Service Provider Confidential
Information, Client Data and Client Confidential Information as required by this
Agreement; or that Client failed to comply with the terms of this Agreement
regarding Service Provider Confidential Information, Client Data or Client
Confidential Information; and
(h) all claims asserted by any Transitioned Employees arising out of their
employment or separation of employment with Client; all claims by any Client
employees arising from Client's breach of [***]*, or Client's breach of its
employment policies or plans.
22.04 INDEMNIFICATION PROCEDURES.
If any third party claim is commenced against a Party entitled to
indemnification under this Agreement (the "INDEMNIFIED PARTY"), notice thereof
shall be given to the Party that is obligated to provide indemnification (the
"INDEMNIFYING PARTY") as promptly as practicable. If, after such notice, the
Indemnifying Party acknowledges that this Section applies with respect to such
claim, then the Indemnifying Party shall be entitled, if it so elects, in a
notice promptly delivered to the Indemnified Party, but in no event less than
[***]* prior to the date on which a response to such claim is due, to
immediately
----------
* Confidential information has been omitted.
39
take control of the defense and investigation of such claim and to employ and
engage attorneys reasonably acceptable to the Indemnified Party to handle and
defend the same, at the Indemnifying Party's sole cost and expense. The
Indemnified Party shall cooperate, at the cost of the Indemnifying Party, in all
reasonable respects with the Indemnifying Party and its attorneys in the
investigation, trial and defense of such claim and any appeal arising therefrom;
provided, however, that the Indemnified Party may, at its own cost and expense,
participate, through its attorneys or otherwise, in such investigation, trial
and defense of such claim and any appeal arising therefrom. No settlement of a
claim pursuant to this Section that involves a remedy other than the payment of
money by the Indemnifying Party shall be entered into without the consent of the
Indemnified Party. After notice by the Indemnifying Party to the Indemnified
Party of its election to assume full control of the defense of any such claim,
the Indemnifying Party shall not be liable to the Indemnified Party for any
legal expenses incurred thereafter by such Indemnified Party in connection with
the defense of that claim. If the Indemnifying Party does not assume full
control over the defense of a claim subject to such defense as provided in this
Section, the Indemnifying Party may participate in such defense, at its sole
cost and expense, and the Indemnified Party shall have the right to defend the
claim in such manner as it may deem appropriate, at the cost and expense of the
Indemnifying Party.
22.05 SUBROGATION.
The Indemnifying Party shall, upon payment of such indemnity in full, be
subrogated to all rights of the Indemnified Party with respect to the claims and
defenses to which such indemnification relates.
ARTICLE 23
DAMAGES
[***]*
ARTICLE 24
INSURANCE
24.01 INSURANCE.
Service Provider shall procure the following required insurance coverages and
name Client, its parent, subsidiaries of whatever tier, directors, officers and
employees as an additional insured as their interests may appear on the policies
listed except for Workers Compensation and Property Insurance, Employment
Practices Liability Insurance, and Professional Liability Insurance. All
policies of insurance shall be with an insurance company with a current [***]*
Rating of [***]* or better. All policies shall contain a minimum of [***]*
notice of cancellation or non-renewal of any required coverage. Such insurance
coverage shall be maintained during the Term of this Agreement, Termination
Assistance Period and extended reporting provisions for not less than [***]*
thereafter.
----------
* Confidential information has been omitted.
40
WORKER'S COMPENSATION Statutory
EMPLOYER'S LIABILITY (INCLUDING OCCUPATIONAL
DISEASE)
Bodily injury by disease per person [***]*
Bodily injury by accident policy limit [***]*
Bodily injury by disease policy limit [***]*
COMPREHENSIVE GENERAL LIABILITY INSURANCE
INCLUDING, BROAD FORM CONTRACTUAL, BROAD FORM
PROPERTY DAMAGE, PERSONAL INJURY, COMPLETED
OPERATION AND PRODUCTS COVERAGE.
General Aggregate [***]*
Products/Completed [***]*
Each Occurrence [***]*
Personal & Advertising Injury [***]*
Medical Payments [***]* per person
COMPREHENSIVE AUTO LIABILITY INCLUDING, OWNED Not less than [***]* combined single limit
NON-OWNED AND HIRED CAR COVERAGE
UMBRELLA/EXCESS LIABILITY
General Aggregate [***]*
Each Occurrence [***]*
PROFESSIONAL LIABILITY INSURANCE
General Aggregate [***]*
Each Occurrence [***]*
EMPLOYMENT PRACTICES LIABILITY INSURANCE
General Aggregate [***]*
Each Occurrence [***]*
FIDELITY BOND (TO INCLUDE COMPUTER CRIME)
General Aggregate [***]*
Each Occurrence [***]*
Coverage for specific Client losses [***]*
PROPERTY INSURANCE (BUILDING/CONTENT/COMPUTER All Risks Coverage with Replacement Cost
EQUIPMENT) Valuation
----------
* Confidential information has been omitted.
41
24.02 INSURANCE DOCUMENTATION.
To the extent third-party insurance is obtained or maintained pursuant to
Section 24.01, Service Provider shall furnish to Client certificates of
insurance on standard XXXXX form 25 (including evidence of renewal of insurance)
evidencing all coverages referenced in Section 24.01 and, if and to the extent
applicable, naming Client as an additional insured prior to work commencing and
provide renewal certificates within [***]* of expiration of each policy. The
certificate of insurance shall indicate whether coverage is written on a Claims
Made or Occurrence basis and shall specify any applicable deductible(s). Service
Provider agrees to provide at least [***]* written notice to Client prior to
coverage cancellation or material alteration of the coverage. Such cancellation
or material alteration shall not relieve Service Provider of its continuing
obligation to maintain insurance coverage in accordance with this Article.
24.03 GENERAL INSURANCE PROVISIONS
(a) Insurance coverages as outlined in Section 24.01 other than umbrella,
crime, professional liability/errors and omissions are deemed primary and
Service Provider must notify Client in writing as soon as there is a claim paid
under each policy aggregating to [***]* of each such policy's limits shown in
this ARTICLE 24.
(b) During the Transition Period Service Provider's Workers' Compensation
Policy shall contain an Alternate Employer endorsement to protect Client from
claims brought by Service Provider employees.
(c) Insurance carriers providing coverage must be authorized to do
business in the State in which the Services are performed.
(d) Notice of any material reduction in insurance coverages below the
amounts specified in this ARTICLE 24 will require written notification to and
acceptance by Client. If Service Provider changes the carrier of insurance, it
must provide written notification to Client as soon as possible, but in no event
later than [***]* after the effective date of such change.
(e) With respect to the Property Insurance (Building/Content/Computer
Equipment) coverage, it must include a waiver of subrogation in favor of Client,
its parent(s), subsidiaries of whatever tier, affiliates, directors, officers
and employees. It is agreed that such waivers shall be subject to the written
approval of Service Provider's underwriters prior to the loss. If such approval
is not obtained, service provider must advise Client in writing of that fact.
(f) Fidelity Bond for Client specific losses shall protect Client, its
parent(s) and subsidiaries of whatever tier against the dishonest acts of
Service Provider employees or Service Provider Representatives whether acting
alone or in collusion with others who are not employees of Client or any
affiliate of Client. During the [***]* period following the Effective Date,
Service Provider will use commercially reasonable efforts to obtain additional
Fidelity Bond insurance applicable to Client to increase such amount
substantially above the [***]* required coverage for Client-specific losses.
(g) Either Party may request a change in the required insurance using
Change Control Management.
----------
* Confidential information has been omitted.
42
24.04 RISK OF LOSS.
Service Provider is responsible for the risk of loss of, or damage to, any
property of Client at a Service Provider Service Location, unless such loss or
damage was caused by the direct, negligent acts or omissions of Client or a
Client Representative. Client is responsible for the risk of loss of, or damage
to, any property of Service Provider at a Client Service Location, unless such
loss or damage was caused by the acts or omissions of Service Provider or a
Service Provider Representative.
ARTICLE 25
RESERVED
ARTICLE 26
MISCELLANEOUS PROVISIONS
26.01 NOTICES.
Except as otherwise specified in this Agreement, all notices, requests,
consents, approvals, agreements, authorizations, acknowledgements, waivers and
other communications required or permitted under this Agreement shall be in
writing and shall be deemed given when sent by facsimile to the facsimile number
specified below and receipt is verified, or delivered by hand to the address
specified below. A copy of any such notice shall also be sent by express air
mail on the date such notice is transmitted by facsimile to the address
specified below:
In the case of Client: In the case of Service Provider:
[***]* [***]*
The Prudential Insurance Company of Exult, Inc.
America 0 Xxxx Xxxxx, Xxxxx 0000
000 Xxxxx Xxxxxx Xxxxxx, Xxxxxxxxxx 00000
Xxxxxx, Xxx Xxxxxx 00000 [***]*
[***]*
With a copy to: With a copy to:
The Prudential Insurance Company of Exult, Inc.
America 0 Xxxx Xxxxx, Xxxxx 0000
00 Xxxxxxxxxx Xxxxxx, Xxxxxx, Xxxxxxxxxx 00000
Xxxxxxxx, Xxx Xxxxxx 00000 [***]*
[***]*
Either Party may change its address or facsimile number for notification
purposes by giving the other Party ten (10) days' notice of the new address or
facsimile number and the date upon which it shall become effective. Email
transmissions will not constitute written notice under this Agreement.
----------
* Confidential information has been omitted.
43
26.02 ASSIGNMENT AND THIRD PARTY BENEFICIARIES.
Except as set forth herein, neither Party may, without the consent of the other
(which consent may be withheld for any reason or no reason), assign this
Agreement or any of its rights under this Agreement, in whole or in part. Any
such purported assignment or delegation in contravention of this Section shall
be null and void. If Service Provider assigns the Agreement in contravention of
this Section, Client may immediately terminate this Agreement [***]*.
Notwithstanding the foregoing (i) Client may assign this Agreement to an
affiliate, subsidiary or any entity owned or controlled by Client, or pursuant
to merger, consolidation, demutualization, and Change of Control or corporate
reorganization upon notice to Service Provider provided such assignee agrees in
writing to assume Client's rights and obligations set forth in this Agreement;
and (ii) Service Provider may assign this Agreement to an affiliate, subsidiary
or any entity owned or controlled by Service Provider, or pursuant to merger,
consolidation, and Change of Control or corporate reorganization upon notice to
Client provided (1) such assignee agrees in writing to assume Service
Provider's rights and obligations set forth in this Agreement; (2) Client may
elect to terminate this Agreement subject to and in accordance with Section
21.03.
26.03 RELATIONSHIP.
The Parties intend to create an independent contractor relationship and nothing
contained in this Agreement shall be construed to make either Client or Service
Provider or their respective Representatives partners, joint venturers,
principals, representatives or employees of the other. No officer, director or
employee of Service Provider or Service Provider Representatives or any Service
Provider Representative retained by Service Provider to perform work on Client's
behalf under this Agreement shall be deemed to be an employee of Client or a
Client Representative. Neither Party shall have any right, power or authority,
express or implied, to bind the other. Service Provider shall have the sole
right to supervise, manage, contract, direct, procure, perform or cause to be
performed, all work to be performed by Service Provider or Service Provider
Representatives under this Agreement.
26.04 SEVERABILITY AND WAIVERS.
If any provision of this Agreement is held by a court of competent jurisdiction
to be contrary to Law, then the remaining provisions of this Agreement, if
capable of substantial performance, shall remain in full force and effect. No
delay or omission by either Party to exercise any right or power it has under
this Agreement shall impair or be construed as a waiver of such right or power.
A waiver by any Party of any breach or covenant shall not be construed to be a
waiver of any succeeding breach or any other covenant. All waivers must be
signed by the Party waiving its rights. All remedies available to a Party for
breach of this Agreement under this Agreement, at law or in equity, are
cumulative and may be exercised concurrently or separately, and the exercise of
any one remedy shall not be deemed an election of such remedy to the exclusion
of other remedies.
26.05 SURVIVAL.
The terms of ARTICLE 1, Section ERROR! REFERENCE SOURCE NOT FOUND., Section
13.06, ARTICLE 14, ARTICLE 15, ARTICLE 16, ARTICLE 17, ARTICLE 18, ARTICLE 20,
ARTICLE 21, ARTICLE 22, ARTICLE 23, ARTICLE 24, and ARTICLE 26 shall survive the
expiration or termination of this Agreement. The terms of ARTICLE 19 shall
survive the expiration or termination of this Agreement for [***]*.
26.06 GOVERNING LAW.
This Agreement and the rights and obligations of the Parties under this
Agreement shall be governed by and construed in accordance with the Laws of New
York, without giving effect to the principles thereof relating to the conflicts
of Laws.
26.07 SOLE AND EXCLUSIVE VENUE.
----------
* Confidential information has been omitted.
44
Subject to ARTICLE 18 and ARTICLE 20, each Party irrevocably agrees that any
legal action, suit or proceeding brought by it in any way arising out of this
Agreement must be brought solely and exclusively in the United States District
Court for the Southern District of New York or in the state courts of the State
of New York and irrevocably accepts and submits to the sole and exclusive
jurisdiction of each of the aforesaid courts in personam, generally and
unconditionally with respect to any action, suit or proceeding brought by it or
against it by the other Party; provided, however, that this Section shall not
prevent a Party against whom any legal action, suit or proceeding is brought by
the other Party from seeking to remove such legal action, suit or proceeding,
pursuant to applicable federal law, to the district court of the United States
of America for the district and division embracing the place where the action is
pending in the state courts of New York, and in the event an action is so
removed each Party irrevocably accepts and submits to the jurisdiction of the
aforesaid district court. Each Party hereto further irrevocably consents to the
service of process from any of the aforesaid courts by mailing copies thereof by
registered or certified mail, postage prepaid, to such Party at its address
designated pursuant to Section 26.01, with such service of process to become
effective [***]* after such mailing.
26.08 FORCE MAJEURE.
(a) If and to the extent that a Party's performance of any of its
obligations pursuant to this Agreement is prevented, hindered or delayed by
fire, flood, earthquake, elements of nature or acts of God, acts of war,
terrorism, riots, civil disorders, rebellions, action or inaction of any
governmental entity, revolutions, strikes, labor disputes, any acts or omissions
by a third party, any third party products or services or any other cause beyond
the reasonable control and without negligence of such Party, including failures
or fluctuations in electrical power, heat, light, air conditioning or
telecommunications equipment, data processing systems or ACH or other systems
maintained by third parties or governmental or regulatory bodies and utilized in
the performance of the Services (each, a "FORCE MAJEURE EVENT"), then the
non-performing, hindered or delayed Party shall be excused for such
non-performance, hindrance or delay, as applicable, of those obligations (except
for monetary payment obligations) affected by the Force Majeure Event for as
long as such Force Majeure Event continues and such Party continues to use
commercially reasonable efforts to recommence performance whenever and to
whatever extent possible without delay, including through the use of alternate
sources, workaround plans or other means. The Party whose performance is
prevented, hindered or delayed by a Force Majeure Event shall immediately notify
the other Party of the occurrence of the Force Majeure Event and describe in
reasonable detail the nature of the Force Majeure Event. If any Force Majeure
Event prevents, hinders or delays performance of the Services for more than
thirty (30) days, unless Service Provider has procured alternate means of
delivery reasonably acceptable to Client, Client may (i) procure such Services
from an alternate source agreed upon by the Parties and commencing on the 30th
day after the commencement of the Force Majeure Event, Service Provider shall
reimburse Client for the costs and expenses incurred by Client in procuring such
Services, to the extent that those costs and expenses exceed the Charges paid to
Service Provider for such Services; or (ii) terminate the portion or portions of
the Services under this Agreement that are affected by the Force Majeure Event
or those Services that are otherwise related, dependent or intertwined with such
affected Services without regard to Section 21.02. If the Agreement is
terminated in part as a result of a Force Majeure Event, the Parties will use
Change Control Management to agree upon appropriate and equitable adjustments to
the Charges. The occurrence of a Force Majeure Event does not limit or otherwise
affect Service Provider's obligation to implement the DRP.
(b) Whenever a Force Majeure Event or a disaster causes Service Provider
to allocate limited resources between or among Service Provider customers at the
affected Service Locations, Client shall
----------
* Confidential information has been omitted.
45
receive at least the same priority as Service Provider's other customers in
respect of such allocation.
(c) If Service Provider fails to offer the Services in accordance with
this Agreement due to the occurrence of a Force Majeure Event, the Charges shall
be reduced in an equitable manner such that Client is not responsible for the
payment of any Charges for Services that Service Provider fails to provide.
26.09 EEO REQUIREMENTS.
The following clauses shall apply to Service Provider only if required by
applicable law with respect to the performance of this Agreement and if this
Agreement is not otherwise exempt under federal law or applicable regulations:
(a) Service Provider represents that it is an equal opportunity employer,
as described in Section 202 of Executive Order 11246, dated September 24, 1976,
as amended, and as such agrees to comply with the provisions of said Executive
Order and its implementing regulations during the performance of this Agreement;
(b) Service Provider agrees to comply with the affirmative action
requirements of Part 60-741.4 Title 41, Code of Federal Regulations, with
respect to individuals with disabilities during the performance of this
Agreement;
(c) Service Provider agrees to comply with the affirmative action
requirements of Part 60-250.4 Title 41, Code of Federal Regulations, with
respect to Disabled Veterans and Veterans of the Vietnam Era during the
performance of this Agreement; and
(d) Service Provider agrees to comply with the provisions of Executive
Order 11625 and its implementing regulations with respect to the utilization of
minority business enterprises during the performance of this Agreement.
26.10 OSHA COMPLIANCE.
All products supplied by Service Provider pursuant to this Agreement shall
conform to and satisfy the requirements of The Occupational Safety and Health
Act of 1970 (or any state statutes passed in lieu thereof) and all amendments
thereto and all standards and regulations issued thereunder.
26.11 [***]*
[***]* If any Project Staff member has ever been convicted of a felony involving
a crime of dishonesty or breach of trust, Service Provider agrees that it shall
withdraw that Project Staff member from any proposed Client assignment and shall
not permit such person to provide any Services hereunder. In addition, if any
Project Staff member has been convicted of a job-related crime, he or she shall
not be assigned to provide Services to Client.
26.12 LABOR LAWS AND PRISON LABOR.
Service Provider and Service Provider Representatives will comply with all
applicable Laws regarding minimum wage, living conditions, overtime, working
conditions, and the applicable labor and
----------
* Confidential information has been omitted.
46
environmental laws. Service Provider and Service Provider Representatives
further agree not to use any child labor, prison inmates, convicted felons or
criminals, nor shall it contract with any prison system to perform any Services
required under this Agreement.
26.13 NONPERFORMANCE.
If either Party's performance of the Services requires or is contingent upon the
other Party's performance of an obligation under this Agreement, and the other
Party delays or withholds such performance beyond the agreed-upon time period
(or beyond [***]*, if a time period is not specified), the time for the
performance shall be extended for the period of such delay in, or withholding
of, performance.
26.14 RIGHT TO PROVIDE SERVICES.
Service Provider personnel providing services to Client under this Agreement may
perform similar services for others and this Agreement shall not prevent Service
Provider from using the personnel and equipment provided to Client under this
Agreement for such purposes.
26.15 FURTHER ASSURANCES.
After the execution and delivery of this Agreement and without any additional
consideration, each of the Parties shall execute and deliver any further legal
instruments and perform any actions which are or may become necessary to
effectuate the purposes of this Agreement.
26.16 SOLICITATION.
Except as provided in this Agreement, during the Term and for [***]* after the
expiration or termination of this Agreement, neither Party shall directly
solicit any employees of the other Party without such Party's consent; this
shall not preclude the indirect solicitation of employees through general
advertisements or recruiting efforts conducted by persons who were not directly
involved in management of the performance or receipt of the Services and are not
acting under the direction of persons so involved, and either Party may discuss
employment with, and hire, such persons who respond to such indirect
solicitations, initiate such discussions on their own.
26.17 NEGOTIATED TERMS.
The Parties agree that the terms and conditions of this Agreement are the result
of negotiations between the Parties and that this Agreement shall not be
construed in favor of or against any Party by reason of the extent to which any
Party or its professional advisors participated in the preparation of this
Agreement.
26.18 CONSENTS, APPROVALS AND REQUESTS.
Except as specifically set forth in this Agreement, all consents, approvals,
notices, requests, and similar actions to be given or taken by either Party
under this Agreement shall not be unreasonably withheld or delayed and each
Party shall make only reasonable requests under this Agreement.
26.19 CONFLICT OF INTEREST.
----------
* Confidential information has been omitted.
47
Service Provider shall not pay any salaries, commissions, fees, or make any
payments or rebates to any employee of Client, or to any designee of such
employee, or favor any employee of Client, or any designee of such employee,
with gifts or entertainment of significant cost or value or with services or
goods sold at less than full market value. Service Provider agrees that its
obligation to Client under this Section shall also be binding upon Service
Provider Representatives. Service Provider further agrees to require each
Service Provider Representative to comply with this Section.
26.20 ENTIRE AGREEMENT; AMENDMENTS; COUNTERPARTS.
This Agreement represents the entire agreement between the Parties with respect
to the subject matter hereof, and there are no other representations,
understandings or agreements between the Parties relative to such subject
matter. No amendment to, or change, waiver or discharge of, any provision of
this Agreement shall be valid unless signed by an authorized representative of
each of the Parties. This Agreement may be executed in any number of
counterparts, each of which shall be deemed an original, but all of which taken
together shall constitute one single agreement between the Parties.
IN WITNESS WHEREOF, each of Client and Service Provider has caused this
Agreement to be signed and delivered by its duly authorized representative.
THE PRUDENTIAL INSURANCE COMPANY
OF AMERICA
By:
------------------------------------
Name:
Title:
EXULT, INC.
By:
------------------------------------
Name: [***]*
Title: [***]*
----------
* Confidential information has been omitted.
48
PROPRIETARY AND CONFIDENTIAL PRUDENTIAL / EXULT
--------------------------------------------------------------------------------
SERVICES AGREEMENT
SCHEDULE A
DESCRIPTION OF SERVICES
FINAL
--------------------------------------------------------------------------------
Sch. A - Final EXULT
TABLE OF CONTENTS
1 INTRODUCTION.................................................................... 1
2 DESCRIPTION OF SERVICES......................................................... 2
2.1 TOTAL COMPENSATION (COMPENSATION, BENEFITS AND PAYROLL) SERVICES......... 2
2.1.1 Compensation...................................................... 2
2.1.2 Benefits.......................................................... 2
2.1.3 Payroll........................................................... 2
2.2 ACCOUNTS PAYABLE......................................................... 2
2.3 EMPLOYEE DATA AND RECORDS MANAGEMENT..................................... 3
2.3.1 Employee Data and Records Management.............................. 3
2.3.2 EO Diversity and Compliance Reporting............................. 3
2.4 ORGANIZATION DEVELOPMENT AND PERFORMANCE MANAGEMENT...................... 3
2.4.1 Organizational Development........................................ 3
2.4.2 Performance Management............................................ 3
2.5 TRAINING................................................................. 3
2.6 RECRUITING/STAFFING...................................................... 4
2.7 SEVERANCE/SEPARATION BENEFITS............................................ 4
2.8 SUPPLIER MANAGEMENT ..................................................... 4
2.9 INFORMATION TECHNOLOGY AND INFORMATION SERVICES.......................... 4
i
SCHEDULE A
DESCRIPTION OF SERVICES
1 INTRODUCTION
This Schedule A describes the responsibilities of Exult (Service Provider)
and of Prudential (Client) in performing the listed Processes and
sub-processes of the Services.
The following categories of HR Processes are covered in this Schedule A
and within the Scope of Services:
[***]*
The descriptions of Processes and sub-processes in this Schedule A are
intended to provide a high-level allocation of responsibilities between
Service Provider and Client. Various lesser-included subtasks are intended
to be included within such Processes and sub-processes according to the
following assumptions and principles, unless otherwise agreed or
specified: [***]*
Except where specifically set out in the applicable Transition Plan, from
the Process Take On Date, Service Provider shall perform each of its
agreed-upon tasks within each Process included in the Services. The
initial manner of Service Provider's performance of its assumed
responsibilities shall be [***]*, provided that, Service Provider shall
have control over the manner of its delivery of Services in accordance
with Service Provider's standard procedures and practices, subject to
specifically committed delivery obligations as outlined in Schedule B,
Service Levels, reporting requirements, and any other specifically agreed
written requirements.
In support of the Services listed below, Exult shall operate a Call Center
with hours of operation as follows:
[***]*
During the Transition Period, the Parties shall determine and mutually
agree upon the baseline amount of ad-hoc reporting that is included in the
scope of Services, and the amount of ad hoc reporting covered by the
Discounted Baseline Charges.
The following legend applies for all tables in this Schedule A:
----------------------------------------
Table Legend
--------- ------------------------------
X Performs Responsibility
--------- ------------------------------
A Approves
--------- ------------------------------
----------
* Confidential information has been omitted.
1
2 DESCRIPTION OF SERVICES
2.1 TOTAL COMPENSATION (COMPENSATION, BENEFITS AND PAYROLL) SERVICES
This Section describes the Total Compensation (Compensation, Benefits and
Payroll) Services, including the tasks and sub-processes that Service
Provider and Client will perform for such Processes.
2.1.1 COMPENSATION
Compensation is the development of [***]*. The function administers
the specific compensation programs that range from [***]*.
Additionally, the function determines the appropriate competitive
level and mix of [***]*.
[***]*
2.1.2 BENEFITS
Benefits include [***]* to Service Users. This function determines
the appropriate competitive level and mix of benefits for Client,
including [***]*.
[***]*
[***]*
2.1.3 PAYROLL
Payroll processes include the collection and entry of time and
attendance data, management of employee earnings and deductions. It
also includes calculation of Gross-to-Net, processing employee
payments, responding to and resolving employee issues and inquiries.
Additionally the payroll function will compute and distribute
deductions withheld and perform the accounting transactions
necessary to reconcile Gross and Net accounts, and distribute labor
costs to the general ledgers.
[***]*
[***]*
2.2 ACCOUNTS PAYABLE
Accounts Payable responsibilities include the set of activities that
must be performed to ensure that Client's legitimate financial
obligations to its suppliers and to its employees for reimbursable
business expenses incurred are fulfilled in a timely and accurate
manner.
These activities include [***]*.
[***]*
----------
* Confidential information has been omitted.
2
2.3 EMPLOYEE DATA AND RECORDS MANAGEMENT
2.3.1 EMPLOYEE DATA AND RECORDS MANAGEMENT
Employee Data and Records Management responsibilities include all
activities necessary to capture, track, modify and report Service
Users related electronic and physical data. For the purposes of this
document, HR indicative data includes all data elements relating to
employee personal information and their relationship to Client.
Employee Data includes data on Service Users.
[***]*
[***]*
2.3.2 EO DIVERSITY AND COMPLIANCE REPORTING
[***]*
2.4 ORGANIZATION DEVELOPMENT AND PERFORMANCE MANAGEMENT
2.4.1 ORGANIZATIONAL DEVELOPMENT
Organization Development is a set of strategies and techniques aimed
at improving organizational effectiveness and performance. The
emphasis is on solving both immediate organizational work issues and
on long-term development of an effective organization.
[***]*
[***]*
2.4.2 PERFORMANCE MANAGEMENT
Performance Management develops models to establish performance
goals for the organization and the tools needed to assess
employee/group performance against these goals. Management of the
performance feedback process and reporting on the process outcomes
are also responsibilities.
[***]*
[***]*
2.5 TRAINING
Training encompasses establishing training strategies, training
needs assessments, course/materials development, administration and
logistics coordination, delivery of training, and training
effectiveness assessments.
[***]*
[***]*
----------
* Confidential information has been omitted.
3
2.6 RECRUITING/STAFFING
Recruiting/ Staffing includes development of Recruitment and
Workforce Planning strategies, creating and maintaining candidate
pools, assessing and selecting candidates, and managing the
administration of the staffing process.
[***]*
[***]*
2.7 SEVERANCE/SEPARATION BENEFITS
Severance/Separation Benefits responsibilities include development
of successful programs/policies/practices to transition employees
from Client, policy definition, program development, financial
impact modeling and program administration, selection of third party
vendors for outplacement, and managing the cost of
severance/separation benefits programs.
[***]*
[***]*
2.8 SUPPLIER MANAGEMENT
The Supplier Management Process refers to the selection and
management of Third Party Vendor Contracts. [***]*
[***]*
2.9 INFORMATION TECHNOLOGY AND INFORMATION SERVICES
The Information Technology or IT Process refers to the information
technology environment within which the HR Processes operate and
which support the HR Processes. This section specifically refers to
the hardware, software, and networks that support the Processes and
sub-processes addressed elsewhere within this Schedule A.
[***]*
The language used in developing, operating and supporting all
applications, documentation and web content under Service Provider
responsibility shall be English.
The table below specifies the IT related responsibilities for Client
and Service Provider.
[***]*
----------
* Confidential information has been omitted.
4
PROPRIETARY AND CONFIDENTIAL PRUDENTIAL / EXULT
--------------------------------------------------------------------------------
SERVICES AGREEMENT
SCHEDULE B
SERVICE LEVELS
FINAL
--------------------------------------------------------------------------------
Sch. B - Final
TABLE OF CONTENTS
1 INTRODUCTION............................................... 1
2 PRINCIPLES GOVERNING SERVICE LEVELS........................ 1
3 PROCESS.................................................... 1
4 ANNUAL SERVICE LEVEL REVIEW................................ 2
i
SCHEDULE B
SERVICE LEVELS
1 INTRODUCTION
This Schedule describes the principles and parameters governing the
Service Levels that will be measured. This Schedule also describes certain
principles for how changes to Service Levels shall be established.
There are two types of Service Levels that shall be measured and reported:
1.1 Key Performance Indicators (KPIs) - [***]*; and
1.2 Reporting Service Levels (RSLs) - These measure Service Provider's
performance of the Services using a range of quantitative and
qualitative Service Levels. [***]*
2 PRINCIPLES GOVERNING SERVICE LEVELS
2.1 Service Levels shall be used to measure Service Provider's
performance of the Services set out in Schedule A of this Agreement.
2.2 Service Levels are, and new Service Levels or changes to Service
Levels shall be, based on objective and clearly defined measurable
criteria.
2.3 Certain Service Levels have been designated as KPIs as mutually
agreed by the Parties.
2.4 Service Levels are mutually agreed performance levels designed to
measure quality and timeliness that are clearly identifiable by
Client business users as critical to the business.
2.5 Service Provider shall have no liability for a failure to achieve a
KPI that is not achieved due to any of the causes set forth in
Section 6.07 of this Agreement.
3 PROCESS
Prior to the Effective Date, the Parties agreed on certain KPI Service
Level measurements, metrics and target metrics as well as the RSL
measurements identified below. Other new Service Level metrics will be
determined following the Effective Date using the Change Control
Management process and the procedures below.
3.1 Measurement
[***]*
3.2 KPI Metric Validation
For new or changed KPIs, for which insufficient relevant Client historical
performance data is available, the Parties will establish KPI target
metrics. The identified KPI target metrics shall be measured,
----------
* Confidential information has been omitted.
1
reported and validated during a period of [***]* following the Effective
Date. Within [***]* following the [***]* validation period, the parties
shall agree on revised KPI metrics. These new KPI metrics shall then be
implemented and reported on a [***]* basis.
3.3 Key Performance Indicator Table
These KPIs shall be applicable to Service Provider's performance of
Services for such Process beginning with the [***]* following the Process
Take-On Date for such Process unless otherwise agreed. There are [***]*
KPIs, certain of which include multiple process measures that are weighted
as shown in the table below.
[***]*
[***]*
3.4 RSLs
Table 3.4.1 below contains the RSLs that have been agreed upon
between the Parties as of the Effective Date. Such RSLs shall be
applicable to Service Provider's performance of Services for such
Process beginning with [***]* following the Process Take-On Date for
such Process unless otherwise agreed.
3.4.1 Reporting Service Level Table
[***]*
Any requests for additional RSLs following Effective Date shall be subject
to Change Control Management.
4 ANNUAL SERVICE LEVEL REVIEW
The Executive Steering Committee (1) shall review the Service Levels
annually, (2) use Change Control Management with respect to changing any
Service Levels as a result of this annual review or are no longer
appropriate because of an increase, decrease or change to the Services and
(3) with respect to all other Service Levels, review the Service Levels
for the subsequent Contract Year. In addition, either Party may, at any
time upon notice to the other Party, initiate negotiations to review and,
upon the Parties' mutual agreement using Change Control Management
process, adjust any Service Level. [***]*
[***]*
----------
* Confidential information has been omitted.
2
PROPRIETARY AND CONFIDENTIAL PRUDENTIAL / EXULT
--------------------------------------------------------------------------------
SERVICES AGREEMENT
SCHEDULE C
FEES AND CHARGES
FINAL
--------------------------------------------------------------------------------
Schedule C - Final Exult
1. Introduction
2. Definitions
3. Verification
4. Charging Methodology
5. Third Party Costs
6. Invoicing
7. Reserved
8. Termination
9. Cost of Living Adjustment
10. Project Charges/Rate Chart
11. Transfer of Know-How
- i -
1. INTRODUCTION
This Schedule describes the methodology for determining the Charges to be paid
by Client to Service Provider for the performance by Service Provider of its
obligations under the Agreement as well as the associated processes for
invoicing Client for such Charges.
2. DEFINITIONS
Unless otherwise specified, any capitalized terms that are not defined in this
Schedule shall have the meanings assigned to them in the Agreement. The
following terms shall have the meanings set out below:
"ACTIVE EMPLOYEES" means the number of current, active Client employees,
eligible to receive Services from Service Provider, measured monthly by Resource
Unit Categories listed in Table 4.2.1.1, on the last business day of the month.
"ACTUAL RESOURCE UNITS" means the actual volumes of Services delivered with
respect to a Resource Unit Category in a Volume Measurement Period, calculated
in accordance with Section 4.2 of this Schedule.
"ADDITIONAL RESOURCE CHARGE" or "ARC" means the incremental charge payable by
Client in addition to the charges set forth in Section 4.1.1 for a particular
Resource Unit Category for a particular Volume Measurement Period when Service
Provider delivers Service volumes that exceed the upper Band limit for that
Resource Unit Category during that Volume Measurement Period.
"ALLOCATED COSTS" means charges billed to Service Provider by the Client for the
provision of Check Printing and Distribution.
"BAND" means, with respect to each Resource Unit Category, the range of volumes
of Services [***]* greater than or [***]* less than the Baseline Volume related
to such Resource Unit Category within which the monthly charges are not adjusted
by ARCs or RRCs. The Band measurements as of the Effective Date are set forth in
Table 4.2.1.1 of this Schedule and are subject to verification and adjustment as
set forth herein.
"BASELINE CHARGES" means the base amount as described in Section 4.1 of this
Schedule C [***]*
"BASELINE VOLUME" means [***]* as set forth in Table 4.2.1 of this Schedule and
subject to verification and adjustment as set forth herein.
"CHARGES" means all amounts and categories of amounts that are or may become
payable by Client to Service Provider under the Agreement.
"CONTRACT YEAR" has the meaning set forth in Section 1.01 of the Agreement.
"CLIENT BASELINE SPEND" means [***]*
[***]*
"FEES AT RISK" means the amount available for possible Service Credits subject
to the calculation [***]* as described in Section [***]* of Schedule C and
Schedule B.
"FULL-TIME EQUIVALENT" or "FTE" means [***]* of work per year by a Service
Provider employee, independent contractor or agent (or more than one (1) such
employee, independent contractor or agent where the combination
----------
* Confidential information has been omitted.
- 1 -
of such persons equals [***]* per week) working full time (defined as [***]* per
week), exclusive of training days, vacation, holidays, sick days or any legally
required temporary absence.
"IN-SITU PERIOD" means, with respect to any Process, the period following the In
Situ Process Take-On Date and before the Process Take On Date for such Process
when Service Provider performs such Process using Client personnel at Client's
site(s) under Service provider's management and supervision.
"IN SITU PROCESS TAKE ON DATE" means the date when the In Situ Period begins.
"IT" means the Information Technology and Information Services specified in
Section [***]* of Schedule A of the Agreement.
"MAJOR ENHANCEMENT" means application changes with an estimated effort of more
than [***]*.
"MINOR ENHANCEMENT" means application changes with an estimated effort of
[***]*.
"PROCESS TAKE-ON DATE" means, with respect to any Process, the date on which
Service Provider assumes management of and becomes responsible for providing
designated Services for such Process.
"RECURRING THIRD PARTY COSTS" means Third Party Costs that are payable on a
recurring basis, or are otherwise predictable.
"REDUCED RESOURCE CHARGE" or "RRC" means the incremental credit to Client that
accrues when Service Provider delivers Service volumes for a particular Resource
Unit Category for a particular Volume Measurement Period that are less than the
lower Band limits for that Resource Unit Category during that Volume Measurement
Period.
"RESOURCE UNIT CATEGORY" means each Service line item for which (i) there is a
Baseline Volume and (ii) Actual Resource Units are measured, as identified in
Table 4.2.1.1.
"SERVICE CREDIT" means an amount to be credited or paid to Client, at the
Client's option, in the event of an unexcused failure by Service Provider to
achieve a Key Performance Indicator as specified in Schedule B.
"THIRD PARTY VENDOR" is defined in Section 1.01 of the Agreement.
"THIRD PARTY VENDOR CONTRACT" is defined in Section 1.01 of the Agreement.
"THIRD PARTY COSTS" means amounts payable by Service Provider to Third Party
Vendors for Services delivered pursuant to Assigned Agreements and replacements
and successors thereof.
"VOLUME MEASUREMENT PERIOD" means [***]*
3. VERIFICATION During the period of [***]* following the Effective Date, the
Parties shall verify Third Party Costs, Baseline Volume, Client historical
achievement of service level targets, and Client Baseline Spend for each
Process. This process shall involve, among other things, (i) discussions with or
otherwise questioning knowledgeable members of Client's HR and IT staff
concerning Client's detailed day-to-day operations and responsibilities, (ii)
validation of rates and associated charges from Client, and (iii) confirmation
of the numbers of Client employees or full time equivalents engaged in the
performance of the Services. Upon completion of any verification and agreement
by the Parties upon the results thereof, this Schedule will be amended by mutual
----------
* Confidential information has been omitted.
- 2 -
agreement to adjust this Schedule C for discrepancies in the Client Baseline
Spend and/or Baseline Volume, as appropriate, and the Parties shall use Change
Control Management to assess the impact on any other Schedule of any such
adjustment. The amount of annualized adjustments resulting from such
verification shall be limited to two and one half percent (2.5%) of the annual
Client Baseline Spend. [***]*
4. CHARGING METHODOLOGY
4.1 [***]* RECURRING THIRD PARTY COSTS
[***]* shall commence on the Process Take-On Date as identified in
Schedule G. Service Provider invoicing for Third Party Costs shall commence upon
assignment of Assigned Agreements.
[***]* Recurring Third Party Costs will be invoiced [***]* in advance as
outlined in Section 6 of this Schedule [***]*:
- [***]*
- Recurring Third Party Costs [***]*
- [***]*
In addition to the above, Service Provider will invoice Client for Third
Party Costs other than Recurring Third Party Costs as outlined in Section 6.
During the Termination Assistance Period, Service Provider will invoice for the
amount of [***]* set forth in Table 4.1.1 until Client has advised Service
Provider in writing that it has completed its transition or repatriation of all
of the Services.
4.1.1 Baseline Charges [***]* for each Contract Year are as follows:
[***]*
4.1.2 New Projects
Fees under Change Orders will be invoiced in accordance with the Rate
Chart set forth in Section 10 below, unless otherwise determined in accordance
with Change Control Management.
4.1.3 Software Maintenance
Client is responsible for paying for support and maintenance as applicable
for all third party software products under agreements designated as Managed
Agreements or Retained Agreements. Client may elect not to maintain such support
and maintenance, as provided under Section 14.01 of this Agreement.
4.1.4 Changes to Service Levels
If Client requests the support of Service Levels solely for Client's
benefit that are higher than Service Levels currently agreed to in Schedule B,
[***]* and Service Provider agrees to meet such higher Service Levels, then the
equipment, tools and resources required to support such enhanced Service Levels,
and any associated fees and costs must be approved through Change Control
Management.
4.1.5 [***]*
4.1.6 Plan Chargeable Costs
----------
* Confidential information has been omitted.
- 3 -
Service Provider will provide Client with reasonable breakdowns of
Charges, including ARCs and RRCs, as requested by Client to enable Client to
account for costs that are chargeable to Client's employee retirement and
pension plans.
4.1.7 Enhancements and Projects; Software Currency
[***]* Additional resources for Minor Enhancements, as well as for Major
Enhancements and projects under Section 8.01(c) of this Agreement, shall be
mutually agreed pursuant to Change Control Management at the [***]* unless
otherwise agreed. Without limiting the foregoing, in consideration of [***]*,
Service Provider will maintain software currency with new releases of software
being supported by Service Provider as part of the Services, within support time
restrictions imposed by the provider of such software, in accordance with
Service Provider's normal timing and schedule for installing such new releases.
If Client wishes to have Service Provider install such new releases in advance
of Service Provider's normal schedule, the Parties shall use Change Control
Management to define and agree upon a project and Charges for such accelerated
installation. Client shall be responsible for installation activities and
upgrades to the Client Machines and Client Network, including to accommodate
software currency and Enhancements.
4.2 ARCS/RRCS
4.2.1 Baseline Volumes and Actual Resource Units
Actual Resource Units for each Resource Unit Category shall be tracked by
Service Provider on a [***]* basis. Provider will prepare a detailed
supplementary invoice for the net amount to be paid by or credited to Client for
each [***]* Volume Measurement Period, including calculations of all ARCs and
RRCs, which shall be paid by Client within [***]* after receiving Service
Provider's invoice, or credited to Client on Service Provider's next regular
invoice. The upper and lower Band limits with respect to the Resource Unit
Categories are calculated as [***]*, of the related Baseline Volumes. Baseline
Volumes and Band limits (except for those measured by Active Employees) are
expressed in [***]* terms, as included in Table 4.2.1.1, and will be divided by
[***]* for purposes of comparing Actual Resource Units to Baseline Volumes and
calculating ARCs and RRCs for any Volume Measurement Period.
TABLE 4.2.1.1
[***]*
4.2.2 Calculation of ARCs and RRCs
[***]*
TABLE 4.2.2.3
[***]*
4.2.2.4 Sample ARC/RRC Calculation-Payroll
TABLE 4.2.2.4
[***]*
----------
* Confidential information has been omitted.
- 4 -
4.2.2.5 Additional Charges Arising from Volume Changes. If the
Actual Resource Units increase or decrease outside the ranges set
forth in Table 4.2.2.3, the Parties shall use Change Control
Management to determine the applicable ARC and RRC rates for the
applicable volumes. Pending agreement on such ARC and RRC rates, for
volumes outside the ranges in Table 4.2.2.3, Service Provider shall
invoice and Client shall pay ARCs or credit RRCs using the rates at
the highest or lowest of the ranges in Table 4.2.2.3 as applicable
subject to adjustment pursuant to the Change Order. The Parties will
also use Change Control Management to determine the additional
non-recurring Charges for transitions, implementations and
conversions of systems, facilities and any Changes in the scope of
Services related to and necessary for extra Project staff and
resources to accommodate changes in Actual Resource Unit volumes.
4.3 SERVICE CREDITS
4.3.1 Service Credits
In the event of [***]* specified in Schedule B, Service Provider shall be
liable for Service Credits as follows:
1. Any Service Credit payment will be reported, calculated, and paid or
credited [***]*.
2. [***]*
3. Service Credits shall be calculated in accordance with Schedule B,
and paid by Service Provider or credited as incurred against the
next succeeding invoice at Client's option.
4. During the first [***]* after moving Services to operations under
the DRP, in the event Service Provider fails to provide a Service at
[***]*, Client shall be entitled to receive [***]* of the applicable
Service Credit. After [***]* of operating under the DRP, the regular
Service Levels and full Service Credits described in Schedule C
shall apply. Notwithstanding the foregoing, Service Provider shall
not be excused for failure to meet any Service Levels specifically
set forth in the DRP.
The Parties understand and intend that Fees at Risk are liquidated damages
as set forth in Section 6.07 of the MSA and agree that the amounts of the Fees
at Risk are reasonable.
5. THIRD PARTY COSTS
5.1 INVOICING.
Following assignment and/or novation of Third Party Vendor Contracts,
Service Provider will review and pay third party invoices under such Third Party
Vendor Contracts. Recurring Third Party Costs shall be invoiced [***]* in
accordance with Section 4.1 and Section 6 of this Schedule and a true-up based
upon the actual invoice amount will be either billed (if actual invoice is
greater) or credited (if actual invoice is less) in the subsequent [***]*. The
remaining Third Party Costs shall be invoiced as received by Service Provider.
All invoices are due and payable within [***]* of receipt of invoice unless
otherwise agreed.
5.2 [***]*
5.3 [***]*
5.4 [***]*
----------
* Confidential information has been omitted.
- 5 -
5.5 INSOURCING.
Service Provider may in its discretion from time to time provide directly,
using its own resources and affiliates to provide, any Services to Client
previously provided by Third Parties under Assigned Agreements or replacements
and successors thereto (such provision of Services called "Insourcing" and such
Services called "Insourced Services"). In such event, Service Provider will
invoice to Client and Client will pay for Insourced Services, [***]*
5.6 [***]*
5.7 [***]*
5.8 ACCESS; UNAPPROVED THIRD PARTY USE
[***]*
5.9 INDEXING
In establishing [***]* for purposes of [***]*, cost of living adjustments
("COLA") shall be handled as follows. Where a Third Party Vendor Contract
includes a provision for index-based increases or other COLA, such provision
shall be incorporated into the [***]* calculation. By way of example, if a Third
Party Vendor Contract contains a unit price of [***]* If such Third Party Vendor
Contract prohibits the supplier from increasing prices over a specified term,
then no COLA shall be included in the [***]*. If a Third Party Vendor Contract
does not specifically provide for or prohibit COLA, then the [***]* shall
establish in advance how COLA shall be handled in the applicable [***]*.
6. INVOICING Service Provider shall deliver a correct and detailed invoice on or
about [***]* for the [***]*, and Recurring Third Party Costs with respect to the
Services to be performed during such [***]* and each such correct and detailed
invoice shall be due in immediately available funds [***]* of receipt by Client
of such invoice. Any sum due Service Provider pursuant to this Agreement for any
Charges other than the [***]* and Recurring Third Party Costs shall be billed
[***]* after the completion of the applicable Services and payment shall be due
and payable [***]* after receipt by Client of a correct and detailed invoice
from Service Provider. All invoices shall be submitted to Client to the
attention of [***]*. Interest for late payments will be charged [***]*. Service
Provider agrees [***]*
7. RESERVED
8. TERMINATION
8.1 TERMINATION FOR CONVENIENCE
As described in Section 21.01 of the Agreement, in the event of a
termination for convenience, Client will pay Service Provider the full amount
set forth in Table 8.1 for the month within which the effective date of the
termination occurs. Client will pay [***]* of fee when Service Provider begins
to perform Termination Assistance and [***]* on the Termination Date (the date
that Client has transitioned the last Process from Service Provider). The fee
set forth in Table 8.1 includes recognition for Service Provider's set up and
direct installation costs in the event of a termination under Section 21.01 of
the Agreement. [***]*
TABLE 8.1
[***]*
----------
* Confidential information has been omitted.
- 6 -
8.2 [***]*
8.2.1 [***]*
8.2.2 [***]*
9. COST OF LIVING ADJUSTMENT
9.1 Beginning [***]* and other fees and charges of Service Provider will
be increased by a factor equal to [***]*. If [***]* is no longer
maintained by [***]*, then a successor index maintained by [***]*
that most closely approximates [***]* will be used. If a transition
is made from [***]* to a successor index, then for the year in which
the transition takes place, the parties will use the applicable
translation or conversion methodology published by [***]*, and in
the absence thereof the Parties will base adjustments for the year
in which the transition takes place upon a comparison of the
successor index with such index for the prior year. The Parties may
change the index by mutual agreement through a Change Order. In
other words, any increases in [***]* index in excess of [***]* for
any adjustment period will result in a percentage increase in
Service Provider's fees and charges hereunder [***]*.
9.2 If Client notifies Service Provider that it desires to renew this
Agreement then the Term shall be extended on the same terms and
conditions for the next Renewal Period, except that beginning on the
first day of each Renewal Period, the Charges will be subject to
[***]* for the calendar year immediately preceding the calendar year
during which an increase in the Charges is sought.
10. PROJECT CHARGES / RATE CHART
[***]*
11. TRANSFER KNOW-HOW
11.1 BACKGROUND
Client possesses various intangible: (a) methods, (b) procedures, (c)
techniques and (d) know-how to perform the various activities covered by the
Services (collectively, the "KNOW-HOW")
11.2 TRANSFER
[***]*
11.3 PAYMENT
[***]*
11.4 NO WARRANTY
THE WARRANTY DESCRIBED IN THIS SECTION 11 IS WITHOUT ANY WARRANTY,
INCLUDING THE WARRANTIES OF MERCHANTABILITY, FITNESS FOR ANY PARTICULAR PURPOSE
OR TITLE OR INFRINGEMENT.
----------
* Confidential information has been omitted.
- 7 -
11.5 EFFECT
[***]*
----------
* Confidential information has been omitted.
- 8 -
PROPRIETARY AND CONFIDENTIAL PRUDENTIAL / EXULT
--------------------------------------------------------------------------------
SERVICES AGREEMENT
SCHEDULE D
THIRD PARTY CONTRACTS
DRAFT VERSION 2.3
--------------------------------------------------------------------------------
Sch. D - Draft Version 2.3 Exult
Draft Dated - Nov. 15, 2001
TABLE OF CONTENTS
A. INTRODUCTION.............................................. 1
B. THIRD PARTY CONTRACTS..................................... 1
i
A. INTRODUCTION
This Schedule I sets forth the Third Party Contracts and designates whether each
such agreement is intended to be a "Managed Agreement", "Assigned/Novated
Agreement" or a "Conditional Assigned/Novated" Agreement.
B. THIRD PARTY CONTRACTS
[***]*
----------
* Confidential information has been omitted.
1
PROPRIETARY AND CONFIDENTIAL PRUDENTIAL / EXULT
--------------------------------------------------------------------------------
SERVICES AGREEMENT
SCHEDULE E
CLIENT EQUIPMENT
THE PARTIES ACKNOWLEDGE THAT THIS SCHEDULE E IS SUBJECT TO FURTHER REVISION
WITHIN 30 DAYS FROM THE EFFECTIVE DATE
--------------------------------------------------------------------------------
Sch E - Draft V2.1 Exult
Draft Dated - Jan. 11, 2002
SCHEDULE E
CLIENT EQUIPMENT
This Schedule E sets forth the Client Equipment which: [***]* The lists below
shall include details necessary to identify the equipment, including as
appropriate, make, model, equipment description, and quantity.
1 CLIENT EQUIPMENT ASSETS TO BE PURCHASED BY SERVICE PROVIDER
[***]*
----------
* Confidential information has been omitted.
1
PROPRIETARY AND CONFIDENTIAL PRUDENTIAL / EXULT
--------------------------------------------------------------------------------
SERVICES AGREEMENT
SCHEDULE F
IT PROPRIETARY AND THIRD PARTY SOFTWARE
FINAL
--------------------------------------------------------------------------------
Sch. F - Final
SCHEDULE F
PROPRIETARY AND THIRD PARTY SOFTWARE
This Schedule F sets forth the Customer Software and Customer Tools, which may
be used by or managed, or assigned to Service Provider to provide the Services.
This Schedule F shall be updated by the Parties from time to time to incorporate
any Customer Software and Customer Tools not listed on this Schedule F.
Each line item of Table F-1.1 - Prudential Third Party Software includes an
indicator showing its ownership status. These indicators are:
[***]*
PRUDENTIAL THIRD PARTY SOFTWARE
TABLE F-1.1
[***]*
CUSTOMER PROPRIETARY SOFTWARE
PRUDENTIAL HR
TABLE F-2.1
[***]*
----------
* Confidential information has been omitted.
2
PROPRIETARY AND CONFIDENTIAL PRUDENTIAL / EXULT
--------------------------------------------------------------------------------
SERVICES AGREEMENT
SCHEDULE G
TRANSITION PLANNING
FINAL
--------------------------------------------------------------------------------
Schedule G - Final 1- Exult
TABLE OF CONTENTS
1 INTRODUCTION................................................ 1
2 TRANSITION PLANNING PRINCIPLES.............................. 1
3 CONTRACTING/HIGH LEVEL DUE DILIGENCE........................ 1
4 TRANSITION APPROACH......................................... 1
5 OVERALL TRANSITION ACTIVITIES............................... 1
6 ADDITIONAL TRANSITION COMMITMENTS........................... 2
7 SAMPLE HIGH-LEVEL TRANSITION PLAN........................... 2
8 STANDARD PROCESS TRANSITION STEPS........................... 2
9 READINESS ASSESSMENT PLAN................................... 2
i
SCHEDULE G
TRANSITION PLANNING
1 INTRODUCTION
This Schedule sets forth the Transition approach and initial Transition
Plan for conducting the transfer of services, people and facilities from
Client to Service Provider and the transition approach that shall be
followed. The specific deliverables and milestones for the transition
approach shall be as identified in the attached exhibits to this schedule
with minor adjustments to be mutually agreed during the [***]* period
following the Effective Date.
2 TRANSITION PLANNING PRINCIPLES
2.1 Transition is a joint responsibility. Service Provider is
responsible for management of the overall transition program and
Client has responsibility for providing the appropriate level of
participation and involvement of their team in data gathering and
requirements definition, gap analysis, knowledge sharing and
readiness assessment. In addition, the Client has a responsibility
to lead change management within Client organization, stakeholder
communication (internal and external) and to provide the appropriate
level of involvement from senior management to address transition
issues that arise. The Service Provider will provide resources and
methodology to assess the Client's operations, define the gap and
develop an appropriate migration strategy and plan.
2.2 The Transition Plan shall be primarily determined based on the
in-scope Processes and people, and certain dependencies for
transferring Client systems.
2.3 The Service Provider and Client will staff their transition teams
with the appropriate level and quantity of dedicated project
resources to support the delivery of the agreed to transition plan.
3 CONTRACTING/HIGH LEVEL DUE DILIGENCE
A contracting/high level due diligence phase has been completed prior to
the Effective Date, pertaining to the in-scope Processes, people, and
facilities. This included:
[***]*
4 TRANSITION APPROACH
[***]*
5 OVERALL TRANSITION ACTIVITIES
[***]*
----------
* Confidential information has been omitted.
1
6 ADDITIONAL TRANSITION COMMITMENTS
[***]*
7 SAMPLE HIGH-LEVEL TRANSITION PLAN
See attached Sample Transition Plan
8 STANDARD PROCESS TRANSITION STEPS
See attached document for the standard steps to be executed for each
Process transition.
9 READINESS ASSESSMENT PLAN
See attached Readiness Plan for standard items that must be in-place
before a Process may migrate from the Client to Service Provider.
[***]*
----------
* Confidential information has been omitted.
2
PROPRIETARY AND CONFIDENTIAL PRUDENTIAL / EXULT
--------------------------------------------------------------------------------
SERVICES AGREEMENT
SCHEDULE H
REPORTS
FINAL
--------------------------------------------------------------------------------
Schedule H - Final Exult
SCHEDULE H
REPORTS
1. INTRODUCTION
This Schedule identifies Service Provider's and Client's responsibilities in
connection with providing reports ("REPORTS").
2 GENERAL
[***]*
3 DESCRIPTION OF THE MONTHLY REPORT
The monthly Reports required from Service Provider shall be provided to the
Client on a monthly basis, and shall contain the following:
[***]*
----------
* Confidential information has been omitted.
EXHIBIT A TO SCHEDULE H
SAMPLE REPORT
[***]*
[***]*
----------
* Confidential information has been omitted.
PROPRIETARY AND CONFIDENTIAL PRUDENTIAL / EXULT
--------------------------------------------------------------------------------
SERVICES AGREEMENT
SCHEDULE I
ASSIGNED AND DESIGNATED EMPLOYEES
FINAL
--------------------------------------------------------------------------------
Sch. I - Final Exult
SCHEDULE I
Assigned and Designated Employees
[***]*
----------
* Confidential information has been omitted.
Proprietary and Confidential Exult / Prudential
SERVICES AGREEMENT
SCHEDULE J
EMPLOYEE ARRANGEMENTS
FINAL
--------------------------------------------------------------------------------
Schedule J - Final 1
1.0 DEFINITIONS
For the purposes of this Schedule J:
"DESIGNATED EMPLOYEE" means any employee of Client or Client Affiliates
(collectively, "CLIENT") listed on Schedule I.
"TRANSITIONED EMPLOYEE" means a Designated Employee who accepts Service
Provider's offer of employment and becomes an employee of Service Provider
"EXCLUDED EMPLOYEE" means any employee of Client who is not a Designated
Employee.
"EMPLOYMENT DATE" means the date a Transitioned Employee commences employment
with Service Provider.
"SEPARATION DATE" of a Designated Employee means the date such Designated
Employee's employment with Client terminates.
2.0 EMPLOYMENT TERMS
2.1 Background; Offer of Employment. With respect to the Processes to be assumed
by Service Provider, as of the Effective Date of this Agreement, Client is
performing such Processes using the Designated Employees and certain Excluded
Employees. [***]*
2.2 General Terms of Employment. [***]*
2.3 Salaries. [***]*
2.4 Titles and Responsibilities. [***]*
2.5 Designated Employee Application Procedures. [***]*
2.6 Client Re-Hires. [***]*
----------
* Confidential information has been omitted.
2
3.0 BENEFIT PROGRAMS
3.1 Service Credits. [***]*
3.2 [***]*
3.3 Deductibles. [***]*
3.4 Vacation. [***]*
4.0 CERTAIN OBLIGATIONS
4.1 Accrued Obligations. [***]*
4.2 Severance. [***]*
4.3 Client Obligations. [***]*
4.4 No Implied Beneficiaries: This Agreement should inure to the sole benefit of
the parties and their respective successors and permitted assignees. Nothing
in this Agreement, expressed or implied, is intended to confer on any person
other than the Parties to this Agreement and their respective successors and
permitted assignees, any rights remedies, obligations or liabilities under
this Agreement.
----------
* Confidential information has been omitted.
3
PROPRIETARY AND CONFIDENTIAL PRUDENTIAL / EXULT
--------------------------------------------------------------------------------
SERVICES AGREEMENT
SCHEDULE K
CHANGE CONTROL MANAGEMENT
FINAL
--------------------------------------------------------------------------------
Schedule K - Final Exult
TABLE OF CONTENTS
1. INTRODUCTION...................................................... 1
2.0 CHANGE CONTROL MANAGEMENT......................................... 1
3.0 EFFECTIVENESS OF A CHANGE......................................... 4
4.0 CHANGE MANAGEMENT REPORTING REQUIREMENTS.......................... 4
5.0 FAILURE TO AGREE.................................................. 5
6.0 EMERGENCY CHANGE PROCESS; COMPULSORY CHANGES...................... 5
7.0 CHANGE REQUEST LOG................................................ 5
i
SCHEDULE K
CHANGE CONTROL MANAGEMENT
1. INTRODUCTION
This Change Control Schedule describes the process (the "Change Control
Management ") to be followed by Client and Service Provider when either
Party wishes to make a change to the Services, software, hardware,
systems, activities, processes, provisions, operations or any other terms
and conditions under the Agreement (each a "Change"). The Parties may by
joint written agreement amend or waive any part of the Change Control
Management process including, but not limited to, where the relevant
Parties agree that shorter or longer timeframes are more appropriate,
provided that any Changes made to the Agreement are recorded in a Change
Proposal (as such term is defined in Section 2.3(b)) and such Change
Proposal is allocated a unique number by Service Provider and is signed by
duly authorized representatives of Client and Service Provider.
1.1 The purposes and objectives of Change Control Management are as follows:
(a) to review each request for a Change (a "Change Request")
to determine whether such Change is appropriate;
(b) to determine whether a Change is within the scope of the
Services or constitutes a New Service
(c) to prepare a more detailed proposal to implement a
Change Request (such proposal, a "Change Proposal")
(d) to prioritize all Change Requests and Change Proposals;
(e) to minimize the risk of exceeding both time and cost
estimates associated with the requested Change by
identifying, documenting, quantifying, controlling,
managing and communicating: (i) Change Requests, (ii)
the preparation of Change Proposals), and (iii) their
disposition; and
(f) to identify the different roles, responsibilities and
actions that shall be assumed and taken by the Parties
to define and implement the Changes to the Services and
to the Agreement.
1.2 Each Party shall be responsible for all costs and expenses incurred by its
employees, agents and subcontractors with respect to its participation in,
and responsibilities and obligations under, Change Control Management,
unless expressly agreed otherwise in writing by both Parties.
2.0 CHANGE CONTROL MANAGEMENT
2.1 Either Service Provider or Client may initiate a Change Request by
delivering to the other's Designated Executive or his/her nominated
representative a writing that describes the Change and sets forth the
reasons for it. Service Provider shall assign a unique number to any
such request and shall register the Change Request in the Change
Request Log as described in Section 7.1. Each Change Proposal that may
be prepared for a Change Request shall be tracked by reference to the
Change Request to which it relates.
1
2.2 Each Party's respective Designated Executive or his/her nominated
representatives shall be responsible for reviewing and considering any
Change Request, and shall approve it for further investigation, if
deemed necessary. If the Parties agree that the Change Request
requires further investigation, the Designated Executives shall
authorize such investigation, which shall be performed as required by
Service Provider and/or Client. In accordance with Section 7.2, the
Designated Executives shall be responsible for keeping up to date the
status of each Change Request in the Change Request Log as the status
of the Change Request changes through Change Control Management.
2.3 For each Change Request that the Parties have approved for further
investigation, regardless of which Party has proposed or investigated
the Change, Service Provider shall prepare and submit to Client within
[***]* (or as otherwise agreed), with Client's reasonable cooperation
and provision of any information reasonably requested by Service
Provider, a preliminary written report containing the following
information and analysis:
(a) Such preliminary report shall contain:
(i) the estimated costs associated with the Change;
(ii) the timeframe for implementing the Change (including any
timing constraints);
(iii) the preliminary technical or business case for making
the Change, as well as any changes or additions to
policies, standards and procedures in accordance with
which the Change is to be implemented;
(iv) an initial analysis of the potential risks (if any) to
Client or Service Provider if the Change is not
implemented;
(v) an estimate of the costs and expenses associated with
preparing a comprehensive Change Proposal containing the
information and analysis set forth in Section 2.3(b)
below (the "Estimate").
Service Provider shall bear the costs of preparing the preliminary
report and Estimate as set forth in this Section 2.3(a), and shall
provide such report as part of the Services.
----------
* Confidential information has been omitted.
2
b Client and Service Provider shall review the preliminary
report and Client shall, within [***]* after delivery of such
preliminary report, the Client Executive shall, in writing,
either (1) instruct Service Provider to prepare a
comprehensive Change Proposal as set forth in this Section
2.3(b), or (2) notify the Service Provider that it does not
wish to proceed with the Change. Where Client has instructed
Service Provider to prepare a comprehensive Change Proposal,
[***]* (or as otherwise agreed) after receiving such
instruction, Service Provider shall prepare a Change Proposal
including the following elements of the Agreement, to the
extent relevant:
[***]*
2.4 Once submitted by Service Provider, Client shall review the Change
Proposal and as soon as reasonably practicable, and in any event not
more than [***]* (or as otherwise agreed) after receipt of the Change
Proposal, either:
(a) the Parties may approve the Change Proposal in which case the
Change Proposal shall be signed by the Designated Executives
and the Change incorporated in accordance with Section 3.0
below;
(b) Client may notify Service Provider that it does not wish to
proceed with the Change, in which case no further action shall
be taken in respect of the Change Proposal; provided, however,
that Service Provider shall be entitled to charge Client for
its reasonable costs associated with preparing the Change
Proposal provided that there would not be a charge if the
Change Proposal had been completed by Service Provider's
then-current normal Project Staff. In any case, the charges
shall not exceed the Estimate (and shall not include any costs
incurred in preparing the preliminary report or Estimate
described in Section 2.3(a) above); or
(c) either Party may request that it and the other Party meet to
discuss the Change Proposal (such meeting to be referred to as
the "Change Proposal Meeting").
(d) The Time and Materials Rates shall apply to Changes unless
otherwise agreed.
In the event that a Change Proposal covers multiple clients of Service
Provider and Service Provider is able to recoup portions of the costs
for the associated Change from one or more of its other clients, then
Service Provider shall offer to perform the Change Proposal for Client
[***]*
2.5 At the Change Proposal Meeting, the Parties shall use reasonable
endeavors to agree to either:
(a) take no further action in respect of the proposed Change, in
which case no further action shall be taken in respect of the
Change Proposal;
(b) acquire further information before deciding whether to proceed
with the Change;
(c) amend some or all of the contents of the Change Proposal,
which Service Provider will incorporate into a revised version
of the Change Proposal; or
(d) proceed with the Change as detailed in the Change Proposal in
which case the Change Proposal shall be signed and the Change
incorporated in accordance with Section 3.0.
----------
* Confidential information has been omitted.
3
2.6 In the event that the Parties agree to proceed in accordance with one
of the options detailed in Section 2.5(b) or 2.5(c) above, then the
Parties shall gather any necessary information and/or Service Provider
shall prepare a revised version of the relevant Change Proposal, upon
which the Parties shall decide whether to proceed in accordance with
Section 2.5(a)-(d) above. The Parties shall continue to go through the
process detailed above until such time as a final resolution is made
by the Parties. The Parties shall act in good faith at all times
during such process.
2.7 If the Parties' Designated Executives agree to a Change prior to any
investigation conducted by either Party, Service Provider shall in any
event prepare a Change Proposal in accordance with Section 2.3 and
submit such Change Proposal for review and approval in accordance with
Section 2.4.
3.0 EFFECTIVENESS OF A CHANGE
3.1 Upon the signature of a Change Proposal by both Designated Executives
in respect of a Change, the contents of such Change Proposal shall be
deemed to be agreed and incorporated into the Agreement on the date of
signature or as the Parties may otherwise agree. No part of the
discussions or interchanges between the Parties shall obligate the
Parties to approve any Change or shall constitute an amendment or
waiver of the Agreement unless and until reflected in a Change
Proposal and adopted in accordance with this Change Control Schedule.
3.2 Neither Party shall have any obligation to commence or comply with any
Change, perform Services that would be covered by any Change, or pay
any Charges that would be covered by any Change, until such time as
the Parties' Designated Executives have signed the appropriate Change
Order. Disputes regarding a Change shall be subject to the Dispute
Resolution process set forth in Article 20 of this Agreement, provided
that Disputes relating to a Change Proposal (but not Disputes
regarding Service Provider's claim for extra Charges) may not be
escalated to litigation under Section 20.01.
3.3 Client's acceptance of, and payment for, work under a Change Order
will be subject to Client's approval that such work materially
complies with the mutually agreed objective acceptance criteria during
an acceptance period designated in the Change Order (or if no such
acceptance period is specified in the Change Order, [***]*). If
Service Provider's work under a Change Order does not comply with the
applicable acceptance criteria for such Change Order, Service Provider
will correct such work and resubmit the Change for Client's
acceptance. If, following one or more resubmissions, Service Provider
fails to fulfill its obligations to meet the Change Order acceptance
criteria within a time period specified in the Change Order (or if no
such period is specified in the Change Order, [***]*), Client may
terminate such Change Order in accordance with the payment and
termination provisions of such Change Order (or if not otherwise
provided in the Change Order, Client shall be entitled to relief from
further payments under such Change Order and a credit or refund ( at
client's option) for any advance payments previously made under the
Change Order).
4.0 CHANGE MANAGEMENT REPORTING REQUIREMENTS
4.1 Service Provider shall provide Client as part of the monthly Report, a
summary specifying the status of all pending Change Requests and
Change Proposals.
----------
* Confidential information has been omitted.
4
5.0 FAILURE TO AGREE
5.1 In the event that the Party requesting a Change believes that the
requested Change is required or necessary, the requesting Party shall
inform the other Party in writing of the reasons why the Change is
required and the impact if it is not implemented. In the event that
the other Party does not agree to implement the Change, the requesting
Party shall be entitled to consider the other Party's failure to agree
to implement the Change as a dispute, and the requesting Party may
escalate such dispute for resolution in accordance with Section 3.2 of
this Schedule K.
6.0 EMERGENCY CHANGE PROCESS
In the event that either Party requires a Change in order to respond to an
emergency and such Change would, in the reasonable opinion of the requesting
Party, if it was not implemented until Change Control Management had been
followed, have a detrimental effect on the requesting Party's ability to meet
its obligations pursuant to this Agreement, the requesting Party shall make all
reasonable efforts to contact the other Party's Designated Executive, and if the
requesting Party is unable to contact the other Party's Designated Executive
after reasonable efforts, the requesting Party shall, where appropriate and
practical, make all reasonable efforts to contact the other Party's designated
member of the Executive Steering Committee. If the requesting Party is unable to
contact either the other Party's Designated Executive or the other Party's
designated Executive Steering Committee member, the requesting Party may make
temporary Changes to the Services without the prior consent of the other Party.
The requesting Party shall notify the other Party as soon as practicable but no
later than [***]* after the event of such Change and shall, as soon as
reasonably practicable (but no later than [***]* thereafter) document and report
in writing on such Changes to the other Party. Any agreed Change as a result
shall be agreed in accordance with Change Control Management. Disputes regarding
any extra Charges for Changes under this Section 6 are subject to Section 20.01
of the Agreement.
7.0 CHANGE REQUEST LOG
7.1 Each entry made in the Change Request Log shall consist of the
following fields:
(a) serial number of the Change Request;
(b) name of the originating party;
(c) a brief description of the Change;
(d) the current status of the Change; and
(e) the date of registration of the Change Request in the Change
Request Log.
7.2 The status of the Change Request at any stage in Change Control
Management shall be one of the following:
(a) raised (i.e., that the Change Request has been entered in the
Change Request Log, but no Change Proposal has been issued);
(b) pending (i.e., that the Change Request has been raised and the
Change Proposal has been issued);
(c) approved (i.e., awaiting implementation);
(d) closed (i.e., all implementation tasks have been completed); or
----------
* Confidential information has been omitted.
5
(e) rejected (i.e., closed and not implemented).
6
PROPRIETARY AND CONFIDENTIAL PRUDENTIAL / EXULT
--------------------------------------------------------------------------------
SERVICES AGREEMENT
SCHEDULE L
KEY PERSONNEL
FINAL
--------------------------------------------------------------------------------
Sch. L - Final
SCHEDULE L
KEY PERSONNEL
1 INTRODUCTION
This schedule sets forth the Key Personnel of Service Provider and Client
for the purposes of Section 13.02 of the Agreement and as otherwise
provided.
2 KEY PERSONNEL
Key Personnel for Service Provider
- Service Provider Designated Executive
- Service Provider Transition Lead
- Service Provider Delivery Lead
- Service Provider IT Delivery Lead
- Service Provider Commercial/Financial Lead
Key Personnel for the Client:
- Prudential Designated Executive
For each of the Client and Service Provider, the responsibilities for the
Key Personnel shall include the following:
[***]*
Each Key Personnel will serve in their positions (unless otherwise agreed
by the parties) for a minimum of [***]*. At anytime after [***]* from the
Effective Date one of the parties may request to reassign a Key Personnel.
Reassignment may take place with a minimum of [***]* notice and agreement
between the parties. The parties will make a reasonable effort to
accommodate and achieve the reassignment and the timing of the
reassignment as requested.
At anytime after [***]* from the Effective Date either of the parties may
reassign a Key Personnel with [***]* notice without any additional
agreement requirements.
3 KEY PERSONNEL FULFILLING ROLES IDENTIFIED ABOVE
SERVICE PROVIDER:
[***]*
----------
* Confidential information has been omitted.
PROPRIETARY AND CONFIDENTIAL PRUDENTIAL / EXULT
--------------------------------------------------------------------------------
SERVICES AGREEMENT
SCHEDULE O
SYSTEM ACCESS PROTOCOLS
FINAL
SCHEDULE O
SYSTEM ACCESS PROTOCOLS
1 PRINCIPLES
a. Overview. During the Term Client will make available to Service
Provider access to the Client Networks and Client's information
technology systems as necessary for Service Provider to perform the
Services, and Service Provider will make available to Client access
to Service Provider's information technology systems as necessary
for Client's performance and receipt of Services under the Agreement
(the systems of each Party, for the purposes of this Schedule O
shall be called the "Systems"). The Parties desire to take
reasonable mutual precautions to safeguard the security of their
respective Systems.
b. Compliance with Policies. Each Party agrees to comply with the
reasonable System access and security policies of the other.
Client's Information Security Requirements as of the Effective Date
are attached as Attachment A to this Schedule O. Client agrees it
will follow the same procedures for its permitted access to Service
Provider's Systems, unless Service Provider submits an alternative
set of procedures prior to the Effective Date or in accordance with
Section 1.c below. With respect to Service Provider's access to
Client Networks and Systems, Section 3.04(d) of the Agreement shall
also be applicable.
c. Changes to Policies. Each Party reserves the right to make
reasonable changes and amendments to its System access policies from
time to time and shall provide the other Party with reasonable
advance written notice of any changes or amendments. If any such
changes or amendments materially change the Services, the Parties
shall address the impact of such Changes through Change Control
Management.
2 PROTECTION OF CONFIDENTIAL INFORMATION
a. Service Provider Employees and Contractors. Service Provider agrees
that its employees and subcontractors having access to Client
Networks and Systems will be subject to written non-disclosure
agreements consistent with Service Provider's confidentiality
obligations under Section 18 of the Agreement.
b. Client Employees and Contractors. Client agrees that its employees
are subject to Client policies including confidentiality and
non-disclosure obligations with respect to third party confidential
material. Any contractors of Client with whom Service Provider is
obligated to provide access to certain Service Provider Systems
shall have signed with Client or Service Provider a confidentiality
agreement in which they agree to maintain third party
--------------------------------------------------------------------------------
Schedule O - Final EXULT
material confidential.
3 CLIENT SYSTEM SECURITY POLICIES
Table O-1 below sets forth the Client System Security Policies that shall
be followed by the Client and the Service Provider when accessing the
Client Network and which are hereby incorporated by reference into this
Agreement and which may be modified from time to time by Client. Client
will provide Service Provider with written notice of Client's
modifications of such Policies prior to the effectiveness of such policies
to Service. [***]*
CLIENT SYSTEM SECURITY POLICIES
TABLE O-1
[***]*
4. RECORDS.
Service Provider and Client shall follow Client's record management
guidelines as described in Schedule AG.
----------
* Confidential information has been omitted.
2
ATTACHMENT A
INFORMATION SECURITY REQUIREMENTS
This Attachment A outlines the Information Security Requirements in effect for
all personnel being provided access to Client or Service Provider Systems.
1. SYSTEM ACCESS. System access may be dependent upon the dial-up services or
dedicated telephone lines that connect the site with the applicable data
processing centers. Regulations regarding System access are as follow:
[***]*
2. USER ACCESS. The protection of the System is dependent upon the ability to
control access to the System. It is the User's responsibility to be certain that
computer accessibility is properly secured.
[***]*
3. PASSWORDS. Passwords are critical to the security of the System as they
verify that anyone signing on has the authority to do so.
[***]*
4. VIRUS PROTECTION. Anti-virus measures are essential to assure protection
against outside infection. All personnel must familiarize themselves with
anti-virus protection requirements (stated below) and take, at a minimum, the
following steps to assure compliance.
[***]*
----------
* Confidential information has been omitted.
3
PROPRIETARY AND CONFIDENTIAL PRUDENTIAL / EXULT
--------------------------------------------------------------------------------
SERVICES AGREEMENT
SCHEDULE Q
GENERAL ASSIGNMENT AND XXXX OF SALE
FINAL
--------------------------------------------------------------------------------
Schedule Q - Final EXULT
GENERAL ASSIGNMENT AND XXXX OF SALE
THIS GENERAL ASSIGNMENT AND XXXX OF SALE is entered into this ___day of ______,
2002, by and between Exult, Inc., a Delaware corporation with offices at 0 Xxxx
Xxxxx, Xxxxx 0000, Xxxxxx Xxxxxxxxxx 00000 ("SERVICE PROVIDER") and The
Prudential Insurance Company of America, a New Jersey corporation with offices
at 000 Xxxxx Xxxxxx, Xxxxxx, Xxx Xxxxxx 00000 ("CLIENT").
W I T N E S S E T H:
WHEREAS, Service Provider and Client are entering into a Master Services
Agreement dated January 11, 2002 ("AGREEMENT");
WHEREAS, pursuant to the Agreement and this Schedule Q, Client has agreed to
transfer and assign, and Service Provider has acquire to purchase the assets
identified in this Schedule Q including as listed in Exhibit A attached hereto
(the "PURCHASED ASSETS") on such date for closing (the "CLOSING") as the Parties
may agree ("CLOSING DATE"); and
WHEREAS, subject to the Agreement and this Schedule Q, Client desires to
transfer and assign the Purchased Assets and Service Provider desires to accept
the transfer and assignment thereof.
NOW THEREFORE, in consideration of the mutual covenants, contained herein, a
payment of [***]* and for other good and valuable consideration, the receipt and
sufficiency of which are hereby acknowledged, Client and Service Provider agree
to the transfer and assignment of the Purchased Assets pursuant to the terms and
conditions of the Agreement and the terms and conditions set forth below:
Section 1. Purchased Assets.
(a) The Purchased Assets shall include the items listed on Exhibit A
hereto.
Section 2. General Provisions
(a) Unless otherwise specified, any capitalized terms that are not defined
in this Schedule shall have the meanings assigned to them in the Agreement.
(b) Client hereby sells, transfers, conveys, and assigns to Service
Provider all of Client's right, title and interest in the Purchased Assets.
(c) Service Provider hereby accepts the sale, transfer, conveyance, and
assignment of the Purchased Assets as granted herein.
(d) At any time or from time to time after the date hereof, at Service
Provider's request and cost, Client shall execute such other instruments of
transfer, conveyance, assignment, and confirmation, provide such materials and
information and take such other actions as Service Provider may reasonably deem
necessary or desirable in order to more effectively transfer, convey, and assign
to Service Provider, and confirm Service Provider's title to, all of the
Purchased Assets, except in the case of software included in the Assets, a right
to use, and, to the full extent permitted by law and subject to any required
Consents, to put Service Provider in actual possession and operating control of
the Assets and to assist Service Provider in exercising all rights with respect
thereto.
----------
* Confidential information has been omitted.
2
(e) This General Assignment and Xxxx of Sale may be executed in any number
of counterparts, each of which will be deemed an original, but all of which
together will constitute one and the same instrument.
(f) Client represents and warrants to the best of its knowledge and belief
that: (i) Client owns or has a license to, and will convey to Service Provider
at the Closing, all of Client's right, title and interest to all of the
Purchased Assets free and clear of any security interests, pledges, liens,
charges, encumbrances, equities, claims and options of whatever nature; and (ii)
Client has not transferred or purported to transfer any interest in any of the
Purchased Assets to any third party, and to the best of Client's knowledge, no
party other than Client has any right, title or interest in or to any of the
Purchased Assets; and (iii) the Purchased Assets constitute all of the assets
used by Client in its performance of the imaging functions included within
Schedule A of the Agreement. [***]*
(g) If any third party asserts a claim of security interests, pledges,
liens, charges, encumbrances, equities, claims and options of whatever nature,
or that any third party has any right, title or interest in or to any of the
Purchased Assets, Client will indemnify Service Provider against such claim
pursuant to the terms of Section 22.03 of the Agreement.
(h) Nothing in this General Assignment or Xxxx of Sale shall negate or
alter Service Provider's obligation to pay for Consents (pursuant to Article 12
of the Agreement)
IN WITNESS WHEREOF, the undersigned have caused their duly authorized officers
to execute this General Assignment and Xxxx of Sale on the date first written
above.
EXULT, INC. THE PRUDENTIAL
INSURANCE COMPANY OF
AMERICA
By: By:
--------------------------- ---------------------------
Title: Title:
------------------------ ------------------------
Date: Date:
------------------------- -------------------------
----------
* Confidential information has been omitted.
3
EXHIBIT A
GENERAL ASSIGNMENT AND XXXX OF SALE
Purchased Assets
(i) The Client Equipment that is listed in Schedule E of the Agreement.
(ii) [***]*
----------
* Confidential information has been omitted.
4
PROPRIETARY AND CONFIDENTIAL PRUDENTIAL / EXULT
--------------------------------------------------------------------------------
SERVICES AGREEMENT
SCHEDULE R
DISASTER RECOVERY SERVICES
FINAL
--------------------------------------------------------------------------------
Sch. R - Final EXULT
SCHEDULE R
DISASTER RECOVERY SERVICES
1. GENERAL PROVISIONS
Client shall be responsible for its allocated tasks under the DRP. As
required under the DRP, Service Provider shall [***]*, (i) periodically
update and test and certify to Client the operability of the DRP in
conformance with the standards set forth in the DRP, but in no event less
than [***]* period of the Term, and (ii) implement the DRP upon the
occurrence of a disaster (as such term is defined in the DRP).
Notwithstanding any cure period set forth in Section 21.02 of the
Agreement, Service Provider shall reinstate the Payroll Process and call
center functions within [***]* of the occurrence of a disaster, and shall
restore all other business functions that are part of the Services within
[***]* of the occurrence of a disaster, unless a different recovery
schedule is set forth in this Agreement. If Service Provider fails to
reinstate all or a material portion of the Services in accordance with the
foregoing sentence then Client shall have the right to: (i)
notwithstanding Section 3.01 of the Agreement, perform for itself or
secure from a Third Party any portion of the Services not reinstated; and
(ii) recover from Service Provider the costs of cover in providing or
securing from a Third Party any portion of the Services not reinstated,
for up to [***]* after such disaster. [***]* Any additional disaster
recovery services requested by Client and the fees payable therefore will
be determined in accordance with Change Control Management. Service
Provider will provide a data backup plan including procedures and
implementation to provide Client periodic backups and to maintain recovery
procedures for all data and network information pertaining to
configuration in the event of server crashes or data corruption.
2. DISASTER RECOVERY PLAN REQUIREMENTS
As a part of the Agreement, within [***]* after the Effective Date,
Service Provider and Client shall prepare a mutually acceptable Disaster
Recovery Plan ("DRP Plan") for the recovery of the Service Provider ESC
operation, the Services provided to the Client from the ESC, and the IT
services provided by the Client in support of the Services. The DRP Plan,
must, at a minimum, contain all of the following elements. [***]* Until
such time as the DRP Plan is developed and agreed to, the Parties agree to
operate their respective disaster recovery plans, as they exist on the
Effective Date. The DRP Plan must include the development, documentation,
and implementation of a plan of action that will guide the Parties in the
return of essential business operations, and eventually to a full business
recovery, following an emergency or disaster occurrence affecting the
Service Provider or Client, or the ability of each of the Parties to
fulfill their obligations under this Agreement. Toward that end, the
requirements to be included in each Party's section of the DRP Plan are as
follows:
- Identify the management and membership of the disaster
response teams;
- Identify the executive and emergency response agenda elements
which must be addressed during an emergency
- Identify and document the required recovery actions, identify
and ensure the availability of required resources, and compile
this information as the DRP Plan;
----------
* Confidential information has been omitted.
1
- Develop and implement processes for communicating, both
internally and externally, following the loss of existing
telecommunications and/or facility access, such as in a
regional disaster
- Train the recovery teams in the performance of their specific
tasks;
- Identify and verify vendor recovery support capability;
- Identify and ensure that all third party support arrangements
involving Client have adequate disaster back-up and recovery
plans.
- Identify information and record requirements, protection, and
recoverability status;
- Identify Staff Departments recovery support and response
capabilities;
- Develop a DRP Plan testing and maintenance program.
The recovery locations shall be at least fifty (50) miles from the primary
site.
Each Party shall have the opportunity to be present during tests of the
DRP Plan and shall upon completion of all tests of the DRP Plan provide a
written report to the other detailing the result of the tests. In the
event the results reveal unreasonable risks as to the ability of the
Parties to transition to performance under the DRP Plan, both Parties
shall meet to discuss and agree upon a solution for correcting any defects
in the DRP Plan and shall agree to revise the DRP Plan in a manner
acceptable to Client.
The DRP Plan must be made up of a series of individual functional Action
Plans. The Action Plans must contain the following elements for each of
Service Provider, Client, and interconnections between the Parties and
their operations:
[***]*
----------
* Confidential information has been omitted.
2
PROPRIETARY AND CONFIDENTIAL PRUDENTIAL / EXULT
--------------------------------------------------------------------------------
SERVICES AGREEMENT
SCHEDULE T
TERMINATION ASSISTANCE SERVICES
FINAL
--------------------------------------------------------------------------------
Sch. T - Final
TABLE OF CONTENTS
1 INTRODUCTION............................................... 1
2 SERVICE PROVIDER TERMINATION ASSISTANCE PLAN SERVICES...... 1
i
SCHEDULE T
TERMINATION ASSISTANCE SERVICES
1 INTRODUCTION
Subject to and in accordance with Section 21.08 of this Agreement, upon
expiration or any termination of this Agreement for any reason, Service
Provider will provide the Termination Assistance Services and assist the
Client's undertaking to transition the functions and processes of the
Services to Client or another provider.
2 SERVICE PROVIDER TERMINATION ASSISTANCE PLAN SERVICES
Subject to and in accordance with Section 21.08 of this Agreement, Service
Provider shall provide the following Termination Assistance Services, and
in accordance with the Termination Assistance Plan:
[***]*
----------
* Confidential information has been omitted.
1
PROPRIETARY AND CONFIDENTIAL PRUDENTIAL / EXULT
--------------------------------------------------------------------------------
SERVICES AGREEMENT
SCHEDULE U
LOCATIONS
FINAL
--------------------------------------------------------------------------------
Sch. U - Final Exult
SCHEDULE U
LOCATIONS
1 INTRODUCTION
This schedule identifies the initial Client and Service Provider locations
that Service Provider shall use to perform the services, which may be
supplemented or revised from time to time in accordance with Section 3.04
of the Agreement. Included in this list may be both Client and Service
Provider sites as agreed.
2 LOCATIONS
[***]*
----------
* Confidential information has been omitted.
PROPRIETARY AND CONFIDENTIAL PRUDENTIAL / EXULT
--------------------------------------------------------------------------------
SERVICES AGREEMENT
SCHEDULE W
REPATRIATION PLANNING
FINAL
--------------------------------------------------------------------------------
Schedule W - Final Exult
TABLE OF CONTENTS
1 INTRODUCTION..................................................... 1
2 REPATRIATION PLANNING PRINCIPLES................................. 1
3 ON GOING ACTIVITIES:............................................. 1
4 END OF CONTRACT ACTIVITIES:...................................... 1
i
SCHEDULE W
REPATRIATION PLANNING
1 INTRODUCTION
In anticipation of the requirements necessary to repatriate the Services
either in house or to an alternative third party supplier, a general
Repatriation Plan (the "Plan") will be developed jointly by Service
Provider and Client. Upon the expiration or any termination of this
Agreement, Service Provider will assist the Client, using commercially
reasonable efforts, in the development of a specific Plan, based on the
actual circumstances at that time, and according to Exhibit 1, as
reasonably necessary to assist Client's migration from the Services
performed by Service Provider to the assumption of processes and tasks by
Client or a third party provider of services.
2 REPATRIATION PLANNING PRINCIPLES
2.1 [***]*
2.2 The Repatriation approach is based on the Service Provider providing
on-going knowledge sharing opportunities to the Client as defined in
Section 3.08 of the Agreement, end of term planning and assistance
activities defined in Schedule T (Termination Assistance), and a DRP
Plan as outlined in Schedule R.
2.3 During the first [***]* following the Effective Date, the Parties
will establish and document through Change Control Management, a
generic Plan consisting of the detailed activities, procedures,
documentation, training, and location of Client Data and licensed
software available to the Client at end of term as provided for in
the Agreement. A high-level repatriation plan is attached for
reference. [***]*
3 ON GOING ACTIVITIES:
On an ongoing basis, Service Provider shall update the plan based on then
current conditions. In the event that Client requests major changes to the
plan, such change shall be handled through the Change Control Management
Process [***]*
[***]*
4 END OF CONTRACT ACTIVITIES:
During the Termination Assistance Period, Service Provider will assist
Client as part of Termination Assistance, to develop a specific Plan based
on the circumstances that then exist. The Service Provider will make
appropriate resources available as reasonably requested by Client to
assist the Client in developing the specific Plan following the process
steps as outlined in the attached Exhibit 1.
5 REPATRIATION PLAN
See the attached Repatriation Plan as Exhibit 1 below.
----------
* Confidential information has been omitted.
1
PROPRIETARY AND CONFIDENTIAL PRUDENTIAL / EXULT
--------------------------------------------------------------------------------
SERVICES AGREEMENT
SCHEDULE Y
IN-FLIGHT AND OTHER PROJECTS
FINAL
--------------------------------------------------------------------------------
Sch. Y - Final
TABLE OF CONTENTS
1 IN-FLIGHT PROJECTS IDENTIFIED AS IN-SCOPE......................... 1
2 OTHER PROPOSED PROJECTS........................................... 1
i
SCHEDULE Y
IN-FLIGHT AND OTHER PROJECTS
1 IN-FLIGHT PROJECTS IDENTIFIED AS IN-SCOPE
As of the Effective Date, Exult and Prudential have identified the
following 2001 In-Flight Projects.
[***]*
1.1 In-Flight Projects Table Assumptions
[***]*
1.2 For any In-Flight Projects identified in the table above that do not
have a complete and agreed project statement, including the
information identified in Section 2.2 of this Schedule, Customer and
Service Provider shall complete and agree to a project statement
within [***]* after the Effective Date.
2 OTHER PROPOSED PROJECTS
2.1 The terms applicable to a project shall be established through the
Change Control Process and shall be included in a mutually agreed
project statement.
2.2 Content of Project statement
- Scope of work
- Service Level Impact
- Impact analysis including priority
- Deliverables (as applicable)
- Intellectual Property ownership and licenses
- Acceptance criteria, timeframe & process [as applicable]
- Project timetable (including start and end dates, activity
duration and critical dependencies
- Responsibilities
- Staffing (implementation and ongoing)
----------
* Confidential information has been omitted.
1
- Assumptions
- Charges and payment terms
- Project manager contacts
- Other terms and conditions, to detail variations and/or
additions to this Agreement, and/or Schedules applicable in
relation to the Project.
2
PROPRIETARY AND CONFIDENTIAL PRUDENTIAL / EXULT
--------------------------------------------------------------------------------
SERVICES AGREEMENT
SCHEDULE Z
ESCROW AGREEMENT
FINAL
The Parties agree to execute with [***]* an escrow agreement in the form
included in this Schedule Z, including Exhibit C attached, within [***]* after
the Effective Date of this Master Services Agreement. If [***]* objects to any
of the terms in Exhibit C, the Parties will cooperate in good faith to negotiate
reasonable terms with [***]*, and if necessary, will execute a replacement
escrow agreement with another provider of escrow services within [***]* of the
Effective Date of this Master Services Agreement.
----------
* Confidential information has been omitted.
--------------------------------------------------------------------------------
Schedule Z - Final
SCHEDULE Z
ESCROW AGREEMENT
EXHIBIT C
PRODUCER
The undersigned, Exult, Inc. ("Producer"), hereby acknowledges and agrees to be
bound by the terms of this Two-Party Licensee Escrow Agreement ("Agreement") by
and between The Prudential Insurance Company of America, (referred to under this
Agreement as "Licensee") and [***]*being dated October 10, 1998, as amended by
the terms of this Exhibit C.
This Exhibit C is effective when signed by each of Producer, Licensee and [***]*
Please list a primary contact person, company name, and address, as well as
telephone and facsimile numbers. Notices to Producer required under this
Agreement shall be given in the form and manner set forth in Section 12(i) of
this Agreement delivered to:
Exult, Inc.
[***]*
With a copy to:
Exult, Inc.
[***]*
The following terms and conditions, and modifications to this Agreement shall
apply with respect to Producer:
[***]*
IN WITNESS WHEREOF, Producer has caused its duly authorized officer to
execute this Agreement as of the latest of the execution dates indicated below.
[***]* THE PRUDENTIAL INSURANCE EXULT, INC.
COMPANY OF AMERICA
By: By: By:
-------------------------- -------------------------- --------------------------
[Printed name and title] [Printed name and title] [Printed name and title]
Dated: __________________, 2002 Dated: __________________, 2002 Dated: __________________, 2002
----------
* Confidential information has been omitted.
i
PROPRIETARY AND CONFIDENTIAL PRUDENTIAL / EXULT
--------------------------------------------------------------------------------
SERVICES AGREEMENT
SCHEDULE AA
SERVICE PROVIDER SYSTEM SECURITY POLICY
FINAL
--------------------------------------------------------------------------------
Sch. AA - Final 1 EXULT
SCHEDULE AA
SERVICE PROVIDER SYSTEM SECURITY POLICY
1 SERVICE PROVIDER SYSTEM SECURITY POLICY
This Schedule AA defines the Service Provider System Security Policies
that shall be followed by the Customer and the Service Provider when
accessing the Service Provider IT Domain in accordance with this
Agreement. Changes to these policies will be handled by following the
Change Control Management procedure defined in Schedule K. The Master
Services Agreement, as may be amended from time to time, shall take
precedence and govern any conflict or discrepancy that arise between a
policy defined in this schedule and the terms and conditions contained in
the Master Services Agreement.
SERVICE PROVIDER SYSTEM SECURITY POLICIES
TABLE AA-1
[***]*
----------
* Confidential information has been omitted.
PROPRIETARY AND CONFIDENTIAL PRUDENTIAL / EXULT
--------------------------------------------------------------------------------
SERVICES AGREEMENT
SCHEDULE AB
CLIENT COMPETITORS
FINAL
--------------------------------------------------------------------------------
Sch. AB - Final
SCHEDULE AB
CLIENT COMPETITORS
PRUDENTIAL FINANCIAL
[***]*
----------
* Confidential information has been omitted.
1
PROPRIETARY AND CONFIDENTIAL PRUDENTIAL / EXULT
--------------------------------------------------------------------------------
SERVICES AGREEMENT
SCHEDULE AC
APPROVED SERVICE PROVIDER REPRESENTATIVES
FINAL
--------------------------------------------------------------------------------
Sch. AC - Final
SCHEDULE AC
APPROVED SERVICE PROVIDER REPRESENTATIVES
This schedule sets forth the Approved Service Provider Representatives
identified as of the Effective Date and in accordance with Section 13.04
of the Agreement:
[***]*
----------
* Confidential information has been omitted.
PROPRIETARY AND CONFIDENTIAL PRUDENTIAL / EXULT
--------------------------------------------------------------------------------
SERVICES AGREEMENT
SCHEDULE AD
CLIENT LOGO
FINAL
--------------------------------------------------------------------------------
Sch. AD - Final
SCHEDULE AD
CLIENT LOGO
This schedule sets forth the Client Logo for Service Provider use, for
publicity purposes, in accordance with Section 6.01 of the Agreement:
[***]*
----------
* Confidential information has been omitted.
PROPRIETARY AND CONFIDENTIAL PRUDENTIAL / EXULT
--------------------------------------------------------------------------------
SERVICES AGREEMENT
SCHEDULE AE
DISCLOSURES
FINAL
--------------------------------------------------------------------------------
Sch. AE - Final
SCHEDULE AE
DISCLOSURES
[***]*
----------
* Confidential information has been omitted.
1
PROPRIETARY AND CONFIDENTIAL PRUDENTIAL / EXULT
--------------------------------------------------------------------------------
SERVICES AGREEMENT
SCHEDULE AG
RECORDS MANAGEMENT
FINAL
--------------------------------------------------------------------------------
Sch. AG - Final
TABLE OF CONTENTS
1 INTRODUCTION................................................ 2
2 RECORDS TRANSITION.......................................... 2
3 HISTORICAL RECORDS.......................................... 2
4 AD HOC RETRIEVALS........................................... 2
5 RECORD RETENTION............................................ 3
6 RECORDS DESTRUCTION......................................... 3
7 CHANGES..................................................... 3
1
SCHEDULE AG
RECORDS MANAGEMENT
1 INTRODUCTION
As part of the Transition, Service Provider and Client shall prepare a
written plan ("Records Plan") that details an overall approach for records
management within 120 days of the Effective Date. This Records Plan shall
detail which types of records will be retained by Client, which types of
records will be maintained by Service Provider, and will establish the
disposition of records in existence prior to the Effective Date. This
Records Plan shall also outline any specific cost distribution between
Client and Service Provider for tasks not identified below.
2 RECORDS TRANSITION
During the Transition Period, Client will provide records inventory
details to Service Provider. These inventory details will include, but not
be limited to the types, media, location, and organization methodology for
all records that are relevant to Service Provider's Services to Client.
Based on this inventory, Service Provider will identify all Client's
records that must be transferred or maintained on-site at Service Provider
Locations in order to ensure proper delivery of Services to Client. Client
and Service Provider will jointly review the records selected for
relocation to Service Provider and agree on records to be moved. Service
Provider will provide project management for the packaging and
transportation of agreed upon records. Client will be responsible for
providing all labor associated with the packing of records identified for
movement to Service Provider, as well as all costs associated with the
disposition, movement, storage or destruction of records that are not
moving to Service Provider. Service Provider will be responsible for all
costs for packaging materials and transportation of records to the Service
Provider Locations.
3 HISTORICAL RECORDS
Client will make historical records (i.e., those that have not been moved
to Service Provider) available to Service Provider for research and other
ongoing activities related to the Services. Client will provide access to
historical records via one of two methods:
3.1 Provide Service Provider with detailed historical records archive
information and indexes to such extent that Service Provider may
request and retrieve appropriate historical records as required from
Client's records archives; or
3.2 Provide a list of contact persons to Service Provider for the
purpose of enabling or requesting archived historical records.
4 AD HOC RETRIEVALS
From time to time, Service Provider may require physical access to
historical records that are archived by Client and are relevant to the
Services. The cost of movement of historical records to
2
and from Client archive locations to Service Provider in support of
research requests or other Schedule A activities [***]*
5 RECORD RETENTION
[***]*
6 RECORDS DESTRUCTION
From time to time, Service Provider will identify records under its
control that have reached their retention limit and notify Client in
writing. Within [***]* of such notification, Client will authorize
destruction or other disposition as noted in the retention guidelines in
writing to Service Provider. If Service Provider does not receive
disposition or authorization from Client within the [***]* notification
period referenced in this Section, the documents will be returned to the
identified Client owner at Client's expense. [***]*
7 CHANGES
Changes to matters covered by the Schedule AG shall be handled using
Change Control Management.
----------
* Confidential information has been omitted.
3
