Participation Agreement (Putnam)
PARTICIPATION AGREEMENT
among
ML LIFE INSURANCE COMPANY OF NEW YORK,
THE XXXXXX FUNDS, and
XXXXXX RETAIL MANAGEMENT LIMITED PARTNERSHIP
among
ML LIFE INSURANCE COMPANY OF NEW YORK,
THE XXXXXX FUNDS, and
XXXXXX RETAIL MANAGEMENT LIMITED PARTNERSHIP
THIS AGREEMENT, dated as of the 11th day of October, 2002, by and among ML Life
Insurance Company of New York (the “Company”), a New York life insurance company, on its own behalf
and on behalf of each segregated asset account of the Company set forth on Schedule A hereto as may
be amended from time to time (hereinafter referred to individually and collectively as the
“Account”), the Xxxxxx Funds listed on Schedule B (each a “Fund”), each a Massachusetts business
trust or a series of such a trust, and Xxxxxx Retail Management Limited Partnership (the
“Underwriter”), a Delaware limited partnership.
WHEREAS, the shares of beneficial interests of each Fund are divided into several series of
shares, each designated a “Portfolio” and representing the interest in a particular managed
portfolio of securities and other assets;
WHEREAS, each Fund is registered as an open-end management investment company under the
Investment Company Act of 1940, as amended, (the “1940 Act”) and shares of the Portfolios are
registered under the Securities Act of 1933, as amended (the “1933 Act”);
WHEREAS, Xxxxxx Investment Management, LLC (the “Adviser”), a Massachusetts limited liability
company, which serves as investment adviser to the Fund, is duly registered as an investment
adviser under the Investment Advisers Act of 1940, as amended;
WHEREAS, the Underwriter, which serves as distributor to the Fund, is registered as a
broker-dealer with the Securities and Exchange Commission (the “SEC”) under the Securities Exchange
Act of 1934, as amended (the “1934 Act”), and is a member in good standing of the National
Association of Securities Dealers, Inc. (the “NASD”);
WHEREAS, the Account is duly established and maintained as a segregated asset account, duly
established by the Company, on the date shown for such Account on Schedule A hereto, to set aside
and invest assets attributable to variable annuity contracts set forth in Schedule A hereto, as it
may be amended from time to time by mutual written agreement (the “Contracts”);
WHEREAS, each Portfolio issues shares to the general public and to the separate accounts of
insurance companies (“Participating Insurance Companies”) to fund variable annuity contracts sold
to certain qualified pension and retirement plans;
WHEREAS, the Company intends to purchase shares of other open-end management investment
companies that offer shares to the general public to fund the Contracts;
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WHEREAS, the Fund and the Underwriter know of no reason why shares in any Portfolio may not be
sold to Participating Insurance Companies to fund variable annuity contracts sold solely to certain
qualified pension and retirement plans;
WHEREAS, the Company understands that shares of the Funds are offered to (and purchased by)
investors generally and not solely to insurance company separate accounts; and
WHEREAS, to the extent permitted by applicable insurance laws and regulations, the Company
intends to purchase shares in the Portfolios (and classes thereof) listed in Schedule B hereto, as
it may be amended from time to time by mutual written agreement (the “Designated Portfolios”) on
behalf of the Account to fund the aforesaid Contracts, and the Underwriter is authorized to sell
such shares in the Designated Portfolios, and classes thereof, to the Account at net asset value.
NOW, THEREFORE, in consideration of their mutual promises, the Company, the Fund, and the
Underwriter agree as follows:
ARTICLE I. Sale of Fund Shares
1.1. The Fund has granted to the Underwriter exclusive authority to distribute the
Fund’s shares, and has granted authority to the Underwriter to make available to the Company
for purchase on behalf of the Account Fund shares of the Designated Portfolios and classes thereof
listed on Schedule B to this Agreement (the “Shares”). Pursuant to such authority, and subject
to Article IX hereof, the Underwriter agrees to make the Shares available to the Company for
purchase on behalf of the Account, such purchases to be effected at net asset value in
accordance with Section 1.3 of this Agreement. Notwithstanding the foregoing, the Board of Trustees of a
Fund (the “Board”) may suspend or terminate the offering of Shares of a Designated Portfolio
or class thereof, if such action is required by law or by regulatory authorities having
jurisdiction or if, in the sole discretion of the Board acting in good faith and in light of its fiduciary duties
under federal and any applicable state laws, suspension or termination is necessary in the best
interests of the shareholders of such Designated Portfolio.
1.2. The Fund shall redeem, at the Company’s request, any full or fractional Shares held
by the Company on behalf of the Account, such redemptions to be effected at net asset value in
accordance with Section 1.3 of this Agreement. Notwithstanding the foregoing, (i) the Company
shall not redeem Shares attributable to Contract owners except in the circumstances permitted
in Section 9.3 of this Agreement, and (ii) the Fund may delay redemption of Shares of any
Designated Portfolio to the extent permitted by the 1940 Act, and any rules, regulations, or
orders thereunder.
1.3. Purchase and Redemption Procedures
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(a) The Fund hereby appoints the Company as an agent of the Fund for the limited purpose of
receiving purchase and redemption requests on behalf of the Account (but not with respect to any
Fund shares that may be held in the general account of the Company) for the Shares made available
hereunder, based on allocations of amounts to the Account or subaccounts thereof under the
Contracts and other transactions relating to the Contracts or the Account. All transactions in
Account shares shall be executed through the Omnibus Accounts of Company’s affiliate Xxxxxxx Lynch,
Pierce, Xxxxxx & Xxxxx, Inc. (“Omnibus Accounts”). Any such request (or relevant transactional
information therefore) received by the Company on any day the New York Stock Exchange is open for
trading and on which the Fund calculates its net asset value pursuant to the rules of the SEC (a
“Business Day”) prior to the time that the Fund ordinarily calculates its net asset value as
described from time to time in the Fund Prospectus (which as of the date of execution of this
Agreement is 4:00 p.m. Eastern Time) shall be executed by the Transfer Agent at the net asset value
determined as of the close of trading on that same Business Day, provided that the Transfer Agent
receives notice of such request by 9:00 a.m. Eastern Time on the next following Business Day, or in
the event of systems issues necessitating later delivery of such purchase and redemption requests
by 11 a.m. Eastern Time on the next following Business Day. Company will provide to the Transfer
Agent or its designee via the NSCC Fund SERV DCC & S platform
(which utilizes the “as of” record
layout within Fund/SERV) one or more files detailing the instructions received with respect to each
Plan prior to 4:00 p.m. Eastern Time on the prior Business Day for each of the Funds. If for any
reason Xxxxxxx Xxxxx is unable to transmit the file(s) with respect to any Business Day, Xxxxxxx
Xxxxx will notify the Transfer Agent or its designee by 11:00 a.m. Eastern Time on the next
following Business Day.
(b) The Company shall pay for Shares on the same day that it notifies the Fund
of a purchase request for such Shares. Payment for Shares shall be made in federal funds
transmitted to the Fund via the NSCC Fund/SERV DCC&S platform to be received by the Fund by 6:30
p.m. Eastern Time on the day the Fund is notified of the purchase request for Shares (unless the
Fund determines and so advises the Company that sufficient proceeds are available from redemption
of Shares of other Designated Portfolios effected pursuant to redemption requests tendered by the
Company on behalf of the Account). Upon receipt of federal funds transmitted via the NSCC Fund/SERV
DCC&S platform, such funds shall cease to be the responsibility of the Company and shall become the
responsibility of the Underwriter. Notwithstanding any provision of this Agreement to the contrary,
for purchase and redemption instructions with respect to any Shares, Company and the Underwriter,
on behalf of the Fund, will settle the purchase and redemption transactions referred to herein, via
the NSCC Fund/SERV platform settlement process on the next Business Day following the effective
trade date. The Fund’s transfer and shareholder servicing agent, Xxxxxx Fiduciary Trust Company
(“PFTC”) will provide to Company a daily transmission of positions and trading activity taking
place in the Omnibus Accounts using Company’s affiliate’s proprietary Inventory Control System
(“ICS”).
(c) Payment for Shares redeemed by the Account or the Company shall be made in federal
funds transmitted via the NSCC Fund/SERV DCC&S platform to the Company or any other designated
person on the next Business Day after PFTC is properly notified of the redemption order of such
Shares (unless redemption proceeds are to be applied to the purchase of
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Shares of other Designated Portfolios in accordance with Section 1.3(b) of this Agreement), except
that the Fund reserves the right to redeem Shares in assets other than cash and to delay payment
of redemption proceeds to the extent permitted under Section 22(e) of the 1940 Act and any Rules
there under, and in accordance with the procedures and policies of the Fund as described in the
then current prospectus. Neither the Fund or any of its affiliates shall not bear any
responsibility whatsoever for the proper disbursement or crediting of redemption proceeds by the
Company; the Company alone shall be responsible for such action.
(d) Any purchase or redemption request for Shares held or to be held in the Company’s
general account shall be effected at the closing net asset value per share next determined after
the Underwriter’s receipt of such request as set forth in Section 1.3 (a) herein.
1.4. PFTC shall use its best efforts to make the closing net asset value per Share for
each Designated Portfolio available to the Company by 6:30 p.m. Eastern Time each Business
Day via the NSCC Profile 1 platform, and in any event, as soon as reasonably practicable after
the closing net asset value per Share for such Designated Portfolio is calculated, and shall
calculate
such closing net asset value, including any applicable daily dividend factor, in accordance
with the
Fund’s Prospectus. In the event that a Designated Portfolio’s net asset value per Share is not
made available to the Company by such time on a given Business Day (“Day 1”), and the
Company is unable to calculate purchase and redemption orders for the Portfolio’s Shares
received on Day 1 (“Day 1 Trades”) for transmission to the Fund or its transfer agent within
the
timeframes identified in Section 1.3, as applicable, the Company agrees to calculate such Day 1
Trades in the next cycle based on the Designated Portfolio’s net asset value per Share when
received and transmit such orders to the Fund or its transfer agent, either separately or
along with
the purchase and redemption orders received on the next Business Day (“Day 2 Trades”), within
the timeframes identified in Section 1.3 for Day 2 Trades. In such event, provided that Day 1
Trades are segregated from Day 2 Trades when transmitted to the Fund or its transfer agent,
the
Fund agrees to effect Day 1 Trades at the Designated Portfolio’s net asset value per Share for
Day 1. Neither the Fund, any Designated Portfolio, the Underwriter, nor any of their
affiliates
shall be liable for any information provided to the Company pursuant to this Agreement which
information is based on incorrect information supplied by the Company to the Fund or the
Underwriter. Any material error in the calculation or reporting of the closing net asset
value,
including any applicable daily dividend factor per Share shall be reported immediately upon
discovery to the Company. In such event the Company shall be entitled to an adjustment to the
number of Shares purchased or redeemed to reflect the correct closing net asset value,
including
any applicable daily dividend factor per Share and the Fund or the Underwriter shall bear the
cost
of correcting such errors. Any error of a lesser amount shall be corrected in the next
Business
Day’s net asset value per Share.
1.5. Notwithstanding anything to the contrary contained in this Agreement, the Fund
will make available for purchase by the Company, on its behalf and on behalf of the Account a
class of shares available at net asset value which are not subject to a contingent deferred
sales
charge or redemption In addition, no exchange fees will be applicable to shares of the Funds
purchased by the Company, on its behalf and on behalf of the Account. PFTC shall furnish
notice
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(via the NSCC Profile II platform) to the Company as soon as reasonably practicable of any income
dividends or capital gain distributions payable on any Shares. At this time the Company, on its
behalf and on behalf of the Account, hereby elects to receive all such dividends and distributions
as are payable on any Shares in the form of additional Shares of that Designated Portfolio.
Company will reinvest the additional Shares of that Designated Fund through a trade processed via
the NSCC platform. The Company reserves the right, on its behalf and on behalf of the Account, to
revoke this election and to receive all such dividends and capital gain distributions in the form
of cash. The parties understand and agree that all transactions of Account shares contemplated
herein shall be executed through the Omnibus Account and that Company’s affiliate, Xxxxxxx Lynch,
Pierce, Xxxxxx & Xxxxx, Inc. will receive all such dividends and distributions in the form of cash
which Company, in turn, will immediately reinvest in the form of additional Shares of that
Designated Portfolio. The Transfer Agent shall notify the Company promptly of the number of Shares
so issued as payment of such dividends and distributions.
1.6. Issuance and transfer of Shares shall be by book entry only and executed through the
Omnibus Accounts. Stock certificates will not be issued to the Company or the Account. Purchase
and redemption orders for Fund shares shall be recorded in an appropriate ledger for the Account
or the appropriate subaccount of the Account.
1.7 Fund Information.
(a) The Underwriter will provide (or cause to be provided) to Company the information
set forth in Schedule C hereto. In addition, notwithstanding anything contained in this
Agreement
to the contrary, the Underwriter hereby agrees that Company may use such information in
communications prepared for the Contracts, including, but not limited to, application,
marketing, sales and other communications materials. The Underwriter will provide timely notification to
Company of any change to the information described in Part I of Schedule C including without
limitation any change to the CUSIP number or symbol designation of a Fund. Such notification
shall be given to Company at least ten (10) Business Days prior to the effective date of the
change or the effect of the change with respect to transactions by the Account in any affected Fund
shall be delayed for a reasonable time following notification hereunder.
(b) Notwithstanding anything to the contrary in this Agreement, upon request, the
Underwriter will provide Company with prospectuses, proxy materials, financial statements,
reports and other materials relating to each Fund in sufficient quantity for each Contract owner
invested in the Fund.
(c) With the exception of (i) listings of product offerings; (ii) materials in the public
domain (e.g., magazine articles and trade publications); and (iii) materials used by on an
internal basis only, Company agrees not to furnish or cause to be furnished to any third parties or to
display publicly or publish any information or materials relating to the Funds, except such materials
and information as may be distributed to Company by the Underwriter or approved for distribution
by the Underwriter upon Company’s request.
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1.8. The parties hereto acknowledge that the arrangement contemplated by this Agreement is
not exclusive; the Fund’s shares may be sold to other investors and the cash value of the Contracts
may be invested in other investment companies.
ARTICLE II. Representations and Warranties
2.1. The Company represents and warrants that the Contracts (a) are, or prior to
issuance will be, registered under the 1933 Act, or (b) are not registered because they are
properly exempt from registration under the 1933 Act or will be offered exclusively in transactions
that are properly exempt from registration under the 1933 Act. The Company further represents and
warrants that the Contracts will be issued and sold in compliance in all material respects
with all
applicable federal securities and state securities and insurance laws and that the sale of the
Contracts shall comply in all material respects with state insurance suitability requirements.
The
Company further represents and warrants that it is an insurance company duly organized and in
good standing under applicable law, that it has legally and validly established the Account
prior to
any issuance or sale thereof as a segregated asset account under Arkansas insurance laws, and
that
it (a) has registered or, prior to any issuance or sale of the Contracts, will register the
Account as
a unit investment trust in accordance with the provisions of the 1940 Act to serve as a
segregated
investment account for the Contracts, or alternatively (b) has not registered the Account in
proper
reliance upon an exclusion from registration under the 1940 Act. The Company shall register
and
qualify the Contracts or interests therein as securities in accordance with the laws of the
various
states only if and to the extent deemed advisable by the Company.
2.2. The Underwriter represents and warrants that Shares sold pursuant to this
Agreement shall be registered under the 1933 Act, duly authorized for issuance and sold in
compliance with applicable state and federal securities laws and that the Fund is and shall
remain
registered under the 0000 Xxx. The Fund shall amend the registration statement for its shares
under the 1933 Act and the 1940 Act from time to time as required in order to effect the
continuous offering of its shares. The Fund shall register and qualify the shares for sale in
accordance with the laws of the various states only if and to the extent deemed advisable by
the Fund, the Adviser, or the Underwriter.
2.3. The Fund and the Underwriter agree to comply with any applicable state insurance
laws or regulations (including the furnishing of information not otherwise available to the
Company which is required by state insurance law to enable the Company to obtain the authority
needed to issue the Contracts in any applicable state, and including cooperating with the
Company in any filings of sales literature for the Contracts), to the extent notified thereof in
writing by the
Company and to the extent that such compliance would not have a material adverse effect on the
Fund or the Underwriter.
2.4. The Fund represents that it is lawfully organized and validly existing under the
laws of The Commonwealth of Massachusetts and that it does and will comply in all
material
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respects with the 1940 Act.
2.6. The Underwriter represents and warrants that it is a member in good standing of
the NASD and is registered as a broker-dealer with the SEC. The Underwriter further represents
that it will sell and distribute the Fund shares in accordance with any applicable state and
federal
securities laws.
2.7. The Fund and the Underwriter represent and warrant that all of their
trustees/directors, officers, employees, investment advisers, and other individuals or
entities
dealing with the money and/or securities of the Fund are and shall continue to be at all times
covered by a blanket fidelity bond or similar coverage for the benefit of the Fund in an
amount not
less than the minimum coverage as required currently by Rule 17g-l of the 1940 Act or related
provisions as may be promulgated from time to time. The aforesaid bond shall include coverage
for larceny and embezzlement and shall be issued by a reputable bonding company.
ARTICLE III. Prospectuses and Proxy Statements; Voting
3.1. The Underwriter shall provide the Company with as many copies of the Fund’s
current prospectus describing the Designated Portfolios listed on Schedule B as the Company
may
reasonably request. The Fund or the Underwriter shall bear the expense of printing copies of
the
current prospectus for the Fund that will be distributed to existing and prospective Contract
owners, and the Company shall bear the expense of printing copies of the Contract’s prospectus
that are used in connection with offering the Contracts issued by the Company. If requested by
the Company in lieu thereof, the Fund or the Underwriter shall provide such documentation
(including a final copy of the new prospectus on diskette at the Fund’s or Underwriter’s
expense)
and other assistance as is reasonably necessary in order for the Company once each year (or
more frequently if the prospectus for the Fund is amended) to have the prospectus for the Contracts
and the Fund’s prospectus printed together in one document. In such event, the Fund or its
designee shall reimburse the Company for the pro-rata share of the
printing costs (excluding any non-printing costs such as composition and document layout costs) for those pages that contain the
Fund’s prospectus or periodic reports to shareholders that the Company may reasonably print
for distribution to existing and prospective Contract owners whose Contracts are funded by Shares
of the Fund. Company shall use best efforts to minimize such printing costs.
3.2. The Fund’s prospectus shall state that the current Statement of Additional
Information (“SAI”) for the Fund is available, and the Underwriter (or the Fund), at its
expense, shall provide a reasonable number of copies of such SAI free of charge to the Company for
itself and for any owner of a Contract who requests such SAI.
3.3. The Fund or the Underwriter shall provide the Company with information
regarding the Fund’s expenses, which information may include a table of fees and related
narrative disclosure for use in any prospectus or other descriptive document relating to a Contract.
3.4. The Fund, at its or the Underwriter’s expense, shall provide the Company with
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copies of its proxy material, reports to shareholders, and other communications to shareholders in
such quantity as the Company shall reasonably require for distributing to Contract owners.
3.5. The Company shall:
(i) | solicit voting instructions from Contract owners; |
(ii) | vote the Shares in accordance with instructions received from Contract owners; and |
(iii) | vote Shares for which no instructions have been received in the same proportion as Shares of such portfolio for which instructions have been received, |
so long as and to the extent that the SEC continues to interpret the 1940 Act to require
pass-through voting privileges for variable contract owners or to the extent otherwise required by
law. The Company will vote Shares held in any segregated asset account in the same proportion as
Shares of such portfolio for which voting instructions have been received from Contract owners, to
the extent permitted by law.
ARTICLE IV. Sales Material and Information
4.1. The Company shall furnish, or shall cause to be furnished, to the Fund or its
designee, each piece of sales literature or other promotional material that the Company
develops
and in which the Fund (or a Designated Portfolio thereof) or the Adviser or the Underwriter is
named. No such material shall be used until approved by the Fund or its designee. The Fund or
its designee will be deemed to have approved such sales literature or promotional material
unless
the Fund or its designee objects or provides comments to the Company within ten (10) Business
Days after receipt of such material. The Fund or its designee reserves the right to reasonably
object to the continued use of any such sales literature or other promotional material in
which the
Fund (or a Designated Portfolio thereof) or the Adviser or the Underwriter is named, and no
such material shall be used if the Fund or its designee so object.
4.2. The Company shall not give any information or make any representations or
statements on behalf of the Fund or concerning the Fund or the Adviser or the Underwriter in
connection with the sale of the Contracts other than the information or representations
contained
in the registration statement or profiles or prospectus or SAI for the Fund shares, as such
registration statement and profiles and prospectus or SAI may be amended or supplemented from
time to time, or in reports or proxy statements for the Fund, or in sales literature or other
promotional material approved by the Fund or its designee or by the Underwriter, except with
the permission of the Fund or the Underwriter or the designee of either.
4.3. The Fund and the Underwriter, or their designee, shall furnish, or cause to be
furnished, to the Company, each piece of sales literature or other promotional material that it
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develops and in which the Company, and/or its Account, is named. No such material shall be used
until approved by the Company. The Company will be deemed to have approved such sales literature or
promotional material unless the Company objects or provides comments to the Fund, the Underwriter,
or their designee within ten Business Days after receipt of such material. The Company reserves the
right to reasonably object to the continued use of any such sales literature or other promotional
material in which the Company and/or its Account is named, and no such material shall be used if
the Company so objects.
4.4. The Fund and the Underwriter shall not give any information or make any
representations on behalf of the Company or concerning the Company, the Account, or the
Contracts other than the information or representations contained in a registration statement
and prospectus (which shall include an offering memorandum, if any, if the Contracts issued by the
Company or interests therein are not registered under the 1933 Act), or SAI for the Contracts,
as such registration statement, prospectus, or SAI may be amended or supplemented from time to
time, or in published reports for the Account which are in the public domain or approved by
the Company for distribution to Contract owners, or in sales literature or other promotional
material
approved by the Company or its designee,.except with the permission of the Company.
4.5. The Fund will provide to the Company at least one complete copy of all
registration statements, profiles, prospectuses, SAIs, reports, proxy statements, sales
literature
and other promotional materials, applications for exemptions, requests for no-action letters,
and all amendments to any of the above, that relate to the Fund or its shares, promptly after the
filing
of such document(s) with the SEC or other regulatory authorities.
4.6. The Company will provide to the Fund at least one complete copy of all
registration statements, prospectuses (which shall include an offering memorandum, if any, if
the Contracts issued by the Company or interests therein are not registered under the 1933 Act),
SAIs, reports, solicitations for voting instructions, sales literature and other promotional
materials, applications for exemptions, requests for no-action letters, and all amendments to
any of the above, that relate to the Contracts or the Account, promptly after the filing of such
document(s) with the SEC or other regulatory authorities. The Company shall provide to the
Fund and the Underwriter any complaints received from the Contract owners pertaining to the
Fund or the Designated Portfolio.
4.7. The Fund will provide the Company with as much notice as is reasonably
practicable of any proxy solicitation for any Designated Portfolio, and of any material change
in the Fund’s registration statement, particularly any change resulting in a change to the
registration
statement or prospectus for any Account. The Fund will work with the Company so as to enable
the Company to solicit proxies from Contract owners, or to make changes to its prospectus or
registration statement, in an orderly manner.
4.8. For purposes of this Article IV, the phrase “sales literature and other promotional
materials” includes, but is not limited to, any of the following that refer to the Fund or any
affiliate
of the Fund: advertisements (such as material published, or designed for use in, a newspaper,
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magazine, or other periodical, radio, television, telephone or tape recording, videotape display,
signs or billboards, motion pictures, or other public media), sales literature (i.e., any written
communication distributed or made generally available to customers or the public, including
brochures, circulars, reports, market letters, form letters, seminar texts, reprints or excerpts of
any other advertisement, sales literature, or published article), educational or training materials
or other communications distributed or made generally available to some or all agents or employees,
and registration statements, prospectuses, SAIs, shareholder reports, proxy materials, and any
other communications distributed or made generally available with regard to the Fund.
ARTICLE V. Fees and Expenses
5.1. All expenses incident to performance by the Fund under this Agreement shall be
paid by the Fund or the Underwriter. The Fund or the Underwriter shall bear the expenses for
the cost of registration and qualification of the Fund’s shares, preparation and filing of the
Fund’s prospectus and registration statement, proxy materials and reports, setting the prospectus in
type,
setting in type and printing the proxy materials and reports to shareholders (including the
costs of
printing a prospectus that constitutes an annual report), the preparation of all statements
and
notices required by any federal or state law, and all taxes on the issuance or transfer of the
Fund’s
shares.
5.2. The Company shall bear the expenses of distributing the Fund’s prospectus to
owners of Contracts issued by the Company and of distributing the Fund’s proxy materials and
reports to such Contract owners.
ARTICLE VI. Diversification and Qualification
6.1. The Fund represents that it is or will be qualified as a Regulated Investment Company
under Subchapter M of the Code, and that it will maintain such qualification (under Subchapter M or
any successor or similar provisions) and that it will notify the Company immediately upon having a
reasonable basis for believing that it has ceased to so qualify or that it might not so qualify in
the future.
ARTICLE VII. Indemnification
7.1. Indemnification By the Company
7. l(a). The Company agrees to indemnify and hold harmless the Fund and the Underwriter and
each of its trustees/directors and officers, and each person, if any, who controls the Fund or the
Underwriter within the meaning of Section 15 of the 1933 Act or who is under common control with
the Underwriter (collectively, the “Indemnified Parties” for purposes of this Section 7.1) against
any and all losses, claims, damages, liabilities (including amounts paid in settlement with the
written consent of the Company) or litigation (including legal and other expenses), to which the
Indemnified Parties may become subject under any statute or regulation, at common law or otherwise,
insofar as such losses, claims, damages, liabilities or expenses (or
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actions in respect thereof) or settlements:
(i) arise out of or are based upon any untrue statement or alleged untrue statements of
any material fact contained in the registration statement, prospectus (which shall include a
written description of a Contract that is not registered under the 1933 Act), or SAI for the
Contracts or contained in sales literature for the Contracts (or any amendment or supplement to
any of the foregoing), or arise out of or are based upon the omission or the alleged omission to
state therein a material fact required to be stated therein or necessary to make the statements
therein not misleading, provided that this agreement to indemnify shall not apply as to any
Indemnified Party if such statement or omission or such alleged statement or omission was made in
reliance upon and in conformity with information furnished to the Company by or on behalf of the
Fund for use in the registration statement, prospectus or SAI for the Contracts or in the
Contracts or sales literature (or any amendment or supplement) or otherwise for use in connection
with the sale of the Contracts or Fund shares; or
(ii) arise out of or as a result of statements or representations (other than
statements or representations contained in the registration statement, prospectus, SAI, or sales
literature of the Fund not supplied by the Company or persons under its control) or wrongful
conduct of the Company or its agents or persons under the Company’s authorization or control, with
respect to the sale or distribution of the Contracts or Fund Shares; or
(iii) arise out of any untrue statement or alleged untrue statement of a material fact
contained in a registration statement, prospectus, SAI, or sales literature of the Fund or any
amendment thereof or supplement thereto or the omission or alleged omission to state therein a
material fact required to be stated therein or necessary to make the statements therein not
misleading if such a statement or omission was made in reliance upon information furnished to the
Fund by or on behalf of the Company; or
(iv) arise as a result of any material failure by the Company to provide the services and
furnish the materials under the terms of this Agreement (including a failure, whether unintentional
or in good faith or otherwise, to comply with the qualification requirements specified in Section
6.1 of this Agreement); or
(v) arise out of or result from any material breach of any representation and/or
warranty made by the Company in this Agreement or arise out of or result from any other material
breach of this Agreement by the Company;
as limited by and in accordance with the provisions of Sections 7.1(b) and 7.1(c) hereof.
7.1(b). The Company shall not be liable under this indemnification provision with respect to
any losses, claims, damages, liabilities or litigation to which an Indemnified Party would
otherwise be subject by reason of such Indemnified Party’s willful misfeasance, bad faith, or gross
negligence in the performance of such Indemnified Party’s duties or by reason of such Indemnified
Party’s reckless disregard of its obligations or duties under this Agreement.
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7.1 (c). The Company shall not be liable under this indemnification provision with respect to
any claim made against an Indemnified Party unless such Indemnified Party shall have notified the
Company in writing within a reasonable time after the summons or other first legal process giving
information of the nature of the claim shall have been served upon such Indemnified Party (or after
such Indemnified Party shall have received notice of such service on any designated agent), but
failure to notify the Company of any such claim shall not relieve the Company from any liability
which it may have to the Indemnified Party against whom such action is brought otherwise than on
account of this indemnification provision. In case any such action is brought against an
Indemnified Party, the Company shall be entitled to participate, at its own expense, in the defense
of such action. The Company also shall be entitled to assume the defense thereof, with counsel
satisfactory to the party named in the action. After notice from the Company to such party of the
Company’s election to assume the defense thereof, the Indemnified Party shall bear the fees and
expenses of any additional counsel retained by it, and the Company will not be liable to such party
under this Agreement for any legal or other expenses subsequently incurred by such party
independently in connection with the defense thereof other than reasonable costs of investigation.
7.1(d). The Indemnified Parties will promptly notify the Company of the commencement of any
litigation or proceedings against them in connection with the issuance or sale of the Fund shares
or the Contracts or the operation of the Fund.
7.2. Indemnification by the Underwriter
7.2(a). The Underwriter agrees to indemnify and hold harmless the Company and each of its
directors and officers and each person, if any, who controls the Company within the meaning of
Section 15 of the 1933 Act (collectively, the “Indemnified Parties” for purposes of this Section
7.2) against any and all losses, claims, damages, liabilities (including amounts paid in settlement
with the written consent of the Underwriter) or litigation (including legal and other expenses) to
which the Indemnified Parties may become subject under any statute or regulation, at common law or
otherwise, insofar as such losses, claims, damages, liabilities or expenses (or actions in respect
thereof) or settlements:
(i) arise out of or are based upon any untrue statement or alleged untrue statement of
any material fact contained in the registration statement or profile or prospectus or SAI or sales
literature of the Fund (or any amendment or supplement to any of the foregoing), or arise out of or
are based upon the omission or the alleged omission to state therein a material fact required to be
stated therein or necessary to make the statements therein not misleading, provided that this
agreement to indemnify shall not apply as to any Indemnified Party if such statement or omission or
such alleged statement or omission was made in reliance upon and in conformity with information
furnished to the Underwriter or the Fund by or on behalf of the Company for use in the registration
statement, profile, prospectus or SAI for the Fund or in sales literature (or any amendment or
supplement) or otherwise for use in connection with the sale of the Contracts or Fund shares; or
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(ii) arise out of or as a result of statements or representations (other than statements
or representations contained in the registration statement, prospectus, SAI or sales literature for
the Contracts not supplied by the Underwriter or persons under their control) or wrongful conduct
of the Fund or the Underwriter or persons under their control, with respect to the sale or
distribution of the Contracts or Fund shares; or
(iii) arise out of any untrue statement or alleged untrue statement of a material fact
contained in a registration statement, prospectus, SAI or sales literature covering the Contracts,
or any amendment thereof or supplement thereto, or the omission or alleged omission to state
therein a material fact required to be stated therein or necessary to make the statement or
statements therein not misleading, if such statement or omission was made in reliance upon
information furnished to the Company by or on behalf of the Fund or the Underwriter; or
(iv) arise as a result of any failure by the Fund or the Underwriter to provide the
services and furnish the materials under the terms of this Agreement (including a failure of the
Fund, whether unintentional or in good faith or otherwise, to comply with the qualification
requirements specified in Section 6.1 of this Agreement); or
(v) arise out of or result from any material breach of any representation and/or
warranty made by the Fund or the Underwriter in this Agreement or arise out of or result from any
other material breach of this Agreement by the Fund or the Underwriter; or
(vi) arise out of or result from the materially incorrect or untimely calculation or
reporting of the daily net asset value per share or dividend or capital gain distribution rate;
as limited by and in accordance with the provisions of Sections 7.2(b) and 7.2(c) hereof.
7.2(b). The Underwriter shall not be liable under this indemnification provision with respect
to any losses, claims, damages, liabilities or litigation to which an Indemnified Party would
otherwise be subject by reason of such Indemnified Party’s willful misfeasance, bad faith, or gross
negligence in the performance or such Indemnified Party’s duties or by reason of such Indemnified
Party’s reckless disregard of obligations and duties under this Agreement or to the Company or the
Account, whichever is applicable.
7.2(c). The Underwriter shall not be liable under this indemnification provision with respect
to any claim made against an Indemnified Party unless such Indemnified Party shall have notified
the Underwriter in writing within a reasonable time after the summons or other first legal process
giving information of the nature of the claim shall have been served upon such Indemnified Party
(or after such Indemnified Party shall have received notice of such service on any designated
agent), but failure to notify the Underwriter of any such claim shall not relieve the Underwriter
from any liability which it may have to the Indemnified Party against whom such action is brought
otherwise than on account of this indemnification provision. In case any such action is brought
against the Indemnified Party, the Underwriter will be entitled to participate, at
13
its own expense, in the defense thereof. The Underwriter also shall be entitled to assume the
defense thereof, with counsel satisfactory to the party named in the action. After notice from the
Underwriter to such party of the Underwriter’s election to assume the defense thereof, the
Indemnified Party shall bear the fees and expenses of any additional counsel retained by it, and
the Underwriter will not be liable to such party under this Agreement for any legal or other
expenses subsequently incurred by such party independently in connection with the defense thereof
other than reasonable costs of investigation.
7.2(d). The Indemnified Party will promptly notify the Underwriter of the commencement of
any litigation or proceedings against it or any of its officers or directors in connection
with the issuance or sale of the Contracts or the operation of the Account.
ARTICLE VIII. Applicable Law
8.1. This Agreement shall be construed and the provisions hereof interpreted
under and in accordance with the laws of the State of New York.
8.2. This Agreement shall be subject to the provisions of the 1933, 1934, and
1940 Acts, and the rules and regulations and rulings there under, including such exemptions
from those statutes, rules, and regulations as the SEC may grant and the terms hereof shall be
interpreted and construed in accordance therewith.
ARTICLE IX. Termination
9.1. This Agreement shall continue in full force and effect until the first to occur of:
(a) termination by any party, for any reason with respect to some or all
Designated Portfolios, by three (3) months advance written notice delivered to the other
parties; or
(b) termination by the Company by written notice to the Fund and the
Underwriter based upon the Company’s determination that shares of the Fund are not reasonably
available to meet the requirements of the Contracts; or
(c) termination by the Company by written notice to the Fund and the
Underwriter in the event any of the Shares are not registered, issued, or sold in accordance
with applicable state and/or federal law or such law precludes the use of such Shares as the
underlying investment media of the Contracts issued or to be issued by the Company; or
(d) termination by the Fund or the Underwriter in the event that formal
administrative proceedings are instituted against the Company by the NASD, the SEC, the
Insurance Commissioner, or like official of any state or any other regulatory body regarding
the Company’s duties under this Agreement or related to the sale of the Contracts, the operation
of any Account, or the purchase of the Shares; provided, however, that the Fund or the
Underwriter
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determines in its sole judgment exercised in good faith, that any such administrative proceedings
will have a material adverse effect upon the ability of the Company to perform its obligations
under this Agreement; or
(e) termination by the Company in the event that formal administrative
proceedings are instituted against the Fund or the Underwriter by the NASD, the SEC, or any
state securities or insurance department, or any other regulatory body; provided, however,
that the Company determines in its sole judgment exercised in good faith, that any such
administrative
proceedings will have a material adverse effect upon the ability of the Fund or the
Underwriter to
perform its obligations under this Agreement; or
(f) termination by the Company by written notice to the Fund and the
Underwriter with respect to any Designated Portfolio in the event that such Portfolio ceases
to qualify as a Regulated Investment Company under Subchapter M as specified in Section 6.1
hereof, or if the Company reasonably believes that such Portfolio may fail to so qualify or
comply; or
(g) termination by the Fund or the Underwriter by written notice to the
Company, if the Fund or the Underwriter respectively, shall determine, in their sole judgment
exercised in good faith, that the Company has suffered a material adverse change in its
business, operations, financial condition, or prospects since the date of this Agreement or is the
subject of material adverse publicity; or
(h) termination by the Company by written notice to the Fund and the Underwriter, if the
Company shall determine, in its sole judgment exercised in good faith, that the Fund, the Adviser,
or the Underwriter has suffered a material adverse change in its business, operations, financial
condition, or prospects since the date of this Agreement or is the subject of material adverse
publicity; or
(i) termination by the Company upon any substitution of the shares of another investment
company or series thereof for Shares in accordance with the terms of the Contracts, provided that
the Company has given at least 45 days prior written notice to the Fund and the Underwriter of the
date of substitution.
9.2. Notwithstanding any termination of this Agreement, the Fund and the Underwriter
shall, at the option of the Company, continue to make available additional Shares pursuant to the
terms and conditions of this Agreement, for all Contracts in effect on the effective date of
termination of this Agreement (hereinafter referred to as “Existing Contracts”), unless the
Underwriter requests that the Company seek an order pursuant to Section 26(c) of the 1940 Act to
permit the substitution of other securities for the Shares. The Underwriter agree to split the cost
of seeking such an order, and the Company agrees that it shall reasonably cooperate with the
Underwriter and seek such an order upon request. Specifically, the owners of the Existing Contracts
may be permitted to reallocate investments in the Fund, redeem investments in the Fund, and/or
invest in the Fund upon the making of additional purchase payments under the
15
existing Contracts (subject to any such election by the Underwriter). The parties agree that
this Section 9.2 shall not apply to any terminations under Section 9. l(i) of this Agreement.
9.3. The Company shall not redeem Shares attributable to the Contracts (as opposed to
Shares attributable to the Company’s assets held in the Account) except (i) as necessary to
implement Contract owner initiated or approved transactions, (ii) as required by state and/or
federal laws or regulations or judicial or other legal precedent of general application
(hereinafter
referred to as a “Legally Required Redemption”), (iii) upon 45 days prior written notice to
the
Fund and Underwriter, as permitted by an order of the SEC pursuant to Section 26(c) of the
1940 Act, but only if a substitution of other securities for the Shares is consistent with the
terms of the
Contracts, or (iv) as permitted under the terms of the Contract. Upon request, the Company
will
promptly furnish to the Fund and the Underwriter reasonable assurance that any redemption
pursuant to clause (ii) above is a Legally Required Redemption. Furthermore, except in cases
where permitted under the terms of the Contacts, the Company shall not prevent Contract owners
from allocating payments to a Portfolio that was otherwise available under the Contracts
without
first giving the Fund or the Underwriter 45 days notice of its intention to do so.
9.4. Notwithstanding any termination of this Agreement, each party’s obligation under
Article VII to indemnify the other parties shall survive.
ARTICLE X. Notices
Any notice shall be sufficiently given when sent by registered or certified mail to the other
party at the address of such party set forth below or at such other address as such party may from
time to time specify in writing to the other party.
If to the Fund or | ||||
the Underwriter: | Xxxxxxx X. Xxxxxxxx | |||
Senior Managing Director | ||||
Xxxxxx Investments | ||||
Xxx Xxxx Xxxxxx Xxxxxx | ||||
Xxxxxx, Xxxxxxxxxxxxx 00000 | ||||
Copy to: | ||||
Xxxxxxx X. Xxxxxxxxxx | ||||
General Counsel | ||||
Xxxxxx Investments | ||||
If to the Company: | Xxxxx X. Xxxxxxxx, Esq. | |||
Senior Vice President and General Counsel | ||||
ML Life Insurance Company of New York | ||||
0 Xxxxxx Xxxx | ||||
Xxxxxxxxx, Xxx Xxxxxx 00000 |
ARTICLE XI. Miscellaneous
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11.1. All persons dealing with the Fund must look solely to the property of the Fund,
and in the case of a series company, the respective Designated Portfolios listed on Schedule B
hereto as though each such Designated Portfolio had separately contracted with the Company and
the Underwriter for the enforcement of any claims against the Fund. The parties agree that
neither the Board of Trustees, officers, agents, or shareholders of any Fund assume any
personal
liability or responsibility for obligations entered into by or on behalf of such Fund.
11.2. Subject to the requirements of legal process and regulatory authority, each party
hereto shall treat as confidential the names and addresses of the owners of the Contracts and
all information reasonably identified as confidential in writing by any other party hereto and,
except as permitted by this Agreement, shall not disclose, disseminate or utilize such names and
addresses and other confidential information without the express written consent of the
affected party until such time as such information has come into the public domain.
11.3. The captions in this Agreement are included for convenience of reference only and
in no way define or delineate any of the provisions hereof or otherwise affect their
construction or effect.
11.4. This Agreement may be executed simultaneously in two or more counterparts,
each of which taken together shall constitute one and the same instrument.
11.5. If any provision of this Agreement shall be held or made invalid by a court
decision, statute, rule or otherwise, the remainder of the Agreement shall not be affected
thereby.
11.6. Each party hereto shall cooperate with each other party and all appropriate
governmental authorities (including without limitation the SEC, the NASD, and state insurance
regulators) and shall permit such authorities reasonable access to its books and records in
connection with any investigation or inquiry relating to this Agreement or the transactions
contemplated hereby. Notwithstanding the generality of the foregoing, each party hereto
further
agrees to furnish the Arkansas Insurance Commissioner with any information or reports in
connection with services provided under this Agreement which such Commissioner may request in
order to ascertain whether the variable contract operations of the Company are being conducted
in a manner consistent with the Arkansas variable annuity laws and regulations and any other
applicable law or regulations.
11.7. The rights, remedies, and obligations contained in this Agreement are cumulative
and are in addition to any and all rights, remedies, and obligations, at law or in equity,
which the
parties hereto are entitled to under state and federal laws.
11.8. This Agreement or any of the rights and obligations hereunder may not be assigned
by any party without the prior written consent of all parties hereto.
17
IN WITNESS WHEREOF, each of the parties hereto has caused this Agreement to be executed in its
name and on its behalf by its duly authorized representative and its seal to be hereunder affixed
hereto as of the date specified below.
ML LIFE INSURANCE COMPANY OF NEW YORK: By its authorized officer |
||||
By: | /s/ Xxxx X. Xxxxx | |||
Name: | Xxxx X. Xxxxx | |||
Title: | Vice President & Secretary | |||
THE XXXXXX FUNDS: By its authorized officer |
||||
By: | /s/ Illegible | |||
Name: | ||||
Title: | ||||
XXXXXX RETAIL MANAGEMENT, LIMITED PARTNERSHIP By: XXXXXX RETAIL MANAGEMENT GP, INC., General Partner By its authorized officer |
||||
By: | /s/ Illegible | |||
Name: | ||||
Title: | ||||
18
Schedule A
SEPARATE ACCOUNTS OF THE COMPANY
Dated: October 11, 2002
Xxxxxxx Xxxxx Life Variable Annuity Separate Account D
Contract # MLNY-VA-006
19
Schedule B
DESIGNATED PORTFOLIOS AND CLASSES
The Xxxxxx Fund for Growth and Income, Class A
Xxxxxx International Growth Fund, Class A
Xxxxxx Voyager Fund, Class A
Xxxxxx International Growth Fund, Class A
Xxxxxx Voyager Fund, Class A
Class A shares of any other Xxxxxx Fund generally registered for public sale in the United States
other than funds whose investment objective is tax-exempt income
Dated: October 11, 2002
20
Schedule C
FUND MATERIALS
Part I. Fund Description
• | The Underwriter will provide to Company or a common service provider designated by Company within ten (10) days of the end of each month, the Fund’s average annual return for the 1, 5, and 10 year periods ending the current month on a Net Asset Value basis. | ||
• | The Underwriter will provide to Company a description of the Fund including holdings, portfolio composition, largest sectors and geographical allocation and a statement of objective in a mutually acceptable format consistent with the fiduciary obligations of the Fund and the Underwriter to the shareholders of the Fund. |
Part II. Fund Information and Materials
The Underwriter will provide to Company the following information and
materials on an as needed basis, as requested by Company:
• | A supply of materials relating to the Funds (prospectuses, quarterly reports and other brochures) to include with contract application sales, marketing and communication materials. | ||
• | Specific investment performance information that may be requested that cannot be obtained from the prospectus. |
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