Exhibit (h5)
MUTUAL FUND SERVICES AGREEMENT
For
TRANSFER AGENCY SERVICES
between
XXXXXX XXXX INVESTMENT FUNDS
and
UNIFIED FUND SERVICES, INC.
SEPTEMBER 24, 2003
Exhibit A Portfolio Listing
Exhibit B - Transfer Agency Services Description
Exhibit C - Anti-Money Laundering Services
Exhibit D - Fees and Expenses
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MUTUAL FUND SERVICES AGREEMENT
AGREEMENT (this "Agreement"), dated as of September 24, 2003, between
the Xxxxxx Xxxx Investment Funds, a Massachusetts business trust (the "Fund"),
and Unified Fund Services, Inc., a Delaware corporation ("Unified").
WITNESSTH:
WHEREAS, the Fund is registered as an open-end, management investment
company under the Investment Company Act of 1940, as amended (the "1940 Act");
and
WHEREAS, the Fund wishes to retain Unified to provide certain transfer
agent services with respect to the Fund, and Unified is willing to furnish such
services;
NOW, THEREFORE, in consideration of the premises and mutual covenants
contained herein, the parties hereto hereby agree as follows:
SECTION 1. APPOINTMENT. The Fund hereby appoints Unified to provide
transfer agent services for the Fund, subject to the supervision of the Board of
Trustees of the Fund (the "Board"), for the period and on the terms set forth in
this Agreement. Unified accepts such appointment and agrees to furnish the
services herein set forth in return for the compensation as provided in Section
6 and EXHIBIT D to this Agreement. The Fund will initially consist of the
portfolios, funds and/or classes of shares (each a "Portfolio"; collectively the
"Portfolios") listed on EXHIBIT A. The Fund shall notify Unified in writing of
each additional Portfolio established by the Fund. Each new Portfolio shall be
subject to the provisions of this Agreement, except to the extent that the
provisions (including those relating to the compensation and expenses payable by
the Fund and its Portfolios) may be modified with respect to each new Portfolio
in writing by the Fund and Unified at the time of the addition of the new
Portfolio.
SECTION 2. REPRESENTATIONS AND WARRANTIES OF UNIFIED. Unified
represents and warrants to the Fund that:
(a) Unified is a corporation duly organized and existing under the laws
of the State of Delaware;
(b) Unified is empowered under applicable laws and by its Certificate
of Incorporation and By-Laws to enter into and perform this Agreement, and all
requisite corporate proceedings have been taken by Unified to authorize Unified
to enter into and perform this Agreement;
(c) Unified has, and will continue to have, access to the facilities,
personnel and equipment required to fully perform its duties and obligations
hereunder;
(d) no legal or administrative proceedings have been instituted or
threatened against Unified that would impair its ability to perform its duties
and obligations under this Agreement; and
(e) Unified's entrance into this Agreement will not cause a material
breach or be in material conflict with any other agreement or obligation of
Unified or any law or regulation applicable to Unified.
SECTION 3. REPRESENTATIONS AND WARRANTIES OF THE FUND. The Fund
represents and warrants to Unified that:
(a) the Fund is a business trust duly organized and existing under the
laws of the Commonwealth of Massachusetts;
(b) the Fund is empowered under applicable laws and by its Declaration
of Trust and By-Laws to enter into and perform this Agreement, and the Fund and
its Board have taken all requisite proceedings and actions to authorize the Fund
to enter into and perform this Agreement;
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(c) the Fund is an investment company properly registered under the
1940 Act; a registration statement under the Securities Act of 1933, as amended
("1933 Act"), and the 1940 Act on Form N-lA has been filed and will be effective
and will remain effective during the term of this Agreement, and all necessary
filings under the laws of the states will have been made and will be current
during the term of this Agreement;
(d) no legal or administrative proceedings have been instituted or
threatened against the Fund that would impair its ability to perform its duties
and obligations under this Agreement; and
(e) the Fund's entrance into this Agreement will not cause a material
breach or be in material conflict with any other agreement or obligation of the
Fund or any law or regulation applicable to it.
SECTION 4. DELIVERY OF DOCUMENTS AND OTHER MATERIALS.
(a) The Fund will promptly furnish to Unified such copies, properly
certified or authenticated, of contracts, documents and other related
information that Unified may request or require to properly discharge its
duties. Such documents may include, but are not limited to, the following:
(i) resolutions of the Board authorizing the appointment of
Unified to provide certain transfer agency services to the Fund and approving
this Agreement;
(ii) the Fund's Declaration of Trust;
(iii) the Fund's By-Laws, anti-money laundering policies;
(iv) the Fund's Notification of Registration on Form N-8A under
the 1940 Act as filed with the Securities and Exchange Commission ("SEC");
(v) the Fund's registration statement including exhibits, as
amended, on Form N-1A (the "Registration Statement") under the 1933 Act and the
1940 Act, as filed with the SEC;
(vi) copies of the Management Agreement between the Fund and its
investment advisor (the "Advisory Agreement"), and copies of the advisor's
errors and omissions and directors' and officers' insurance policies;
(vii) opinions of counsel and auditors reports;
(viii) the Fund's Prospectus and Statement of Additional
Information relating to all Portfolios and all amendments and supplements
thereto (such Prospectus and Statement of Additional Information and supplements
thereto, as presently in effect and as from time to time hereafter amended and
supplemented, herein called the "Prospectuses"); and
(ix) such other agreements as the Fund may enter into from time
to time including securities lending agreements, futures and commodities account
agreements, brokerage agreements and options agreements, and the Fund's errors
and omissions and directors' and officers' insurance policies.
(b) The Fund shall cause to be turned over to Unified copies of all
records of, and supporting documentation relating to, its accounts (including
account applications and related documents, records of dividend distributions,
NAV calculations, tax reports and returns, and receivables and payables) for
all Portfolios and matters for which Unified is responsible hereunder, together
with such other records relating to such Portfolios and matters as may be
helpful or necessary to Unified's delivery of services hereunder, including
copies of litigation, regulatory inquiries or investigations, or other
litigation involving the Fund during the three years preceding the date of this
Agreement. Such records and documentation shall be in electronic format to the
extent practicable. The Fund also shall cause to be delivered to Unified
reconciliations (as of the date Unified begins providing services hereunder) of
the Fund's outstanding shares, securities and cash held by the Fund, checking
accounts, outstanding redemption checks and related accounts, tax payments and
backup withholding
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accounts, and any other demand deposit accounts or other property held or owned
by the Fund. The parties acknowledge that Unified will rely on these
reconciliations (and other balances provided by Unified's predecessor) as
opening balances for the performance of its services.
SECTION 5. SERVICES PROVIDED BY UNIFIED.
(a) Unified will provide the following services subject to the
direction and supervision of the Fund's Board, and in compliance with the
objectives, policies and limitations set forth in the Fund's Registration
Statement, Declaration of Trust and By-Laws; applicable laws and regulations;
and all resolutions and policies implemented by the Board, and further subject
to Unified's policies and procedures as in effect from time to time:
(i) TRANSFER AGENCY SERVICES, as described on EXHIBIT B to this
Agreement. In connection with such services, Unified is hereby granted
such power and authority as may be necessary to establish one or more
bank accounts for the Fund as may be necessary or appropriate from time
to time in connection with the services performed by Unified. The Fund
shall be deemed to be the customer of such bank or banks for purposes
of this Agreement. To the extent that the performance of such service
hereunder shall require Unified to disburse amounts from such accounts
in payment of dividends, redemption proceeds or for other purposes, the
Fund shall provide such bank or banks with all instructions and
authorizations necessary, if any, for Unified to effect such
disbursements. The Fund shall cause any predecessor banks to provide
Unified with such records as may be helpful or necessary in connection
with the services provided by Unified under this Agreement.
(ii) UNIFIED AML PROGRAM SERVICES, as described on EXHIBIT C to
this Agreement. Unified formulates, maintains and uniformly administers
policies and procedures (as amended from time to time, the "Unified AML
Program") that are reasonably designed to ensure compliance with the
USA Patriot Act of 2002, the Bank Secrecy Act of 1970, the Customer
Identification Program rules jointly adopted by the SEC and U.S.
Treasury Department, and other applicable regulations adopted
thereunder (collectively, the "Applicable AML Laws"). Unified has
provided the Fund with a copy of the Unified AML Program documents, and
will provide the Fund with all amendments thereto. The Fund hereby
delegates to Unified its obligation to identify and verify its
customers and its obligations to perform those anti-money laundering
and other services set forth in Exhibit C to this Agreement, in each
case with regard to those shareholder accounts maintained by Unified
pursuant to this Agreement. Unified accepts the foregoing delegation
and agrees to perform the duties set forth on Exhibit C in accordance
with the Unified AML Program. The Fund acknowledges and agrees that,
notwithstanding such delegation, the Fund maintains full responsibility
for ensuring its compliance with Applicable AML Laws and, therefore,
must monitor the operation and effectiveness of the Unified AML
Program.
(iii) DIVIDEND DISBURSING. Unified will serve as the Fund's
dividend disbursing agent. Unified will prepare and mail checks, place
wire transfers of credit income and capital gain payments to
shareholders. The Fund will advise Unified in advance of the
declaration of any dividend or distribution and the record and payable
date thereof. Unified will, on or before the payment date of any such
dividend or distribution, notify the Fund's Custodian of the estimated
amount required to pay any portion of such dividend or distribution
payable in cash, and on or before the payment date of such
distribution, the Fund will instruct its Custodian to make available to
Unified sufficient funds for the cash amount to be paid out. If a
shareholder is entitled to receive additional shares by virtue of any
such distribution or dividend, appropriate credits will be made to each
shareholder's account and/or certificates delivered where requested. A
shareholder not receiving certificates will receive a confirmation from
Unified indicating the number of shares credited to his/her account.
(b) Unified will also:
(i) provide office facilities with respect to the provision of the
services contemplated herein (which may be in the offices of Unified or
a corporate affiliate of Unified);
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(ii) provide or otherwise obtain personnel sufficient, in Unified's
sole discretion, for provision of the services contemplated herein;
(iii) furnish equipment and other materials, which Unified, in its
sole discretion, believes are necessary or desirable for provision of
the services contemplated herein; and
(iv) keep records relating to the services provided hereunder in
such form and manner as set forth on (or required by policies described
in) EXHIBITS B AND C and as Unified, in its sole discretion, may
otherwise deem appropriate or advisable, all in accordance with the
1940 Act. To the extent required by Section 31 of the 1940 Act and the
rules thereunder, Unified agrees that all such records prepared or
maintained by Unified relating to the services provided hereunder are
the property of the Fund and will be preserved for the periods
prescribed under Rule 31a-2 under the 1940 Act, maintained at the
Fund's expense, and made available to the SEC for inspection in
accordance with such Section and rules. Subject to the provisions of
Section 9 hereof, Unified further agrees to surrender promptly to the
Fund upon its request those records and documents created and
maintained by Unified pursuant to this Agreement.
SECTION 6. FEES: EXPENSES: EXPENSE REIMBURSEMENT.
(a) As compensation for the services rendered to the Fund pursuant to
this Agreement the Fund shall pay Unified on a monthly basis those fees
determined as set forth on EXHIBIT D to this Agreement. The fees set forth on
EXHIBIT D may be adjusted from time to time by agreement of the parties. Upon
any termination of this Agreement before the end of any month, the fee for the
part of the month before such termination shall be equal to the fee normally due
for the full monthly period and shall be payable, without setoff, upon the date
of termination of this Agreement.
(b) For the purpose of determining fees calculated as a function of a
Portfolio's net assets, the value of the Portfolio's net assets shall be
computed as required by the Prospectus, generally accepted accounting principles
and resolutions of the Board.
(c) Unified will from time to time employ or associate with such person
or persons as may be appropriate to assist Unified in the performance of this
Agreement. Except as otherwise expressly provided in this Agreement, the
compensation of such person or persons for such employment shall be paid by
Unified and no obligation will be incurred by or on behalf of the Fund in such
respect. If any such person or persons are employed or designated as officers by
both Unified and the Fund, Unified shall be responsible for the compensation of
such person (including travel and other expenses) in their capacity as an
employee or officer of Unified, and the Fund shall be responsible for the
compensation of such person (including travel and other expenses) in their
capacity as an employee or officer of the Fund. If Unified gives permission to
one or more of its employees or officers to act as an employee, officer or other
agent of the Fund, Unified shall not be responsible for any action or omission
of any such person(s) while such person is rendering or deemed to be
rendering services to the Fund or acting on business of the Fund.
(d) Unified will bear all of its own expenses incurred by reason of its
performance of the services required under this Agreement, except as otherwise
expressly provided in this Agreement. The Fund agrees to promptly reimburse
Unified for any equipment and supplies specially ordered by or for the Fund
through Unified and for any other expenses not contemplated by this Agreement
that Unified may incur on the Fund's behalf, at the Fund's request or as
consented to by the Fund. Such other expenses to be incurred in the operation of
the Fund and to be borne by the Fund, include, but are not limited to: taxes;
interest; brokerage fees and commissions; salaries and fees of officers and
directors who are not officers, directors, shareholders or employees of Unified
or Unified's affiliates; SEC and state Blue Sky registration and qualification
fees, levies, fines and other charges; advisory fees; charges and expenses of
custodians; insurance premiums including fidelity bond premiums, errors and
omissions and directors and officers premiums; auditing and legal expenses; any
fund accounting and administration related expenses; costs of maintenance of
corporate existence; expenses of typesetting and printing of prospectuses and
for distribution to current shareholders of the Fund; expenses of printing and
production costs of shareholders' reports and proxy statements and materials;
costs and expenses of Fund stationery and forms; costs and expenses of special
telephone and data lines and devices; costs associated with corporate,
shareholder and Board meetings; and any
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extraordinary expenses and other customary Fund expenses.
(e) The Fund may request additional services, additional processing or
special reports. Additional services, including third party services, generally
will be charged at Unified's standard rates or at such other rate as agreed by
the parties. The parties acknowledge that the Fund is under no obligation to
avail itself of third party services through Unified, and is free to choose its
own service provider, so long as such choice does not cause additional work on
Unified's part.
(f) All fees, out-of-pocket expenses or additional charges of Unified
shall be billed on a monthly basis and shall be due and payable upon receipt of
the invoice. No fees, out-of-pocket expenses or other charges set forth in this
Agreement shall be subject to setoff.
Unified will render, after the close of each month in which services
have been furnished, a statement reflecting the charges for such month. Charges
remaining unpaid after thirty (30) days shall bear interest at the rate of 1.5%
per month (including specific amounts which are contested in good faith by the
Fund as provided in the next paragraph, unless such amounts prove not to be
payable), and all costs and expenses of effecting collection of any such charges
and interest, including reasonable attorney's fees, shall be paid by the Fund to
Unified.
In the event that the Fund is more than sixty (60) days delinquent in
its payments of monthly xxxxxxxx in connection with this Agreement (with the
exception of specific amounts which are contested in good faith by the Fund as
provided below), this Agreement may be terminated upon thirty (30) days' written
notice to the Fund by Unified. The Fund must notify Unified in writing of any
contested amounts within thirty (30) days of receipt of a billing for such
amounts, and the notice shall contain a description of the grounds for the
objection sufficient to permit an investigation and determination of its
accuracy. Amounts contested in good faith in writing within such 30-day period
are not due and payable while they are being investigated; uncontested amounts
remain due and payable.
SECTION 7. PROPRIETARY AND CONFIDENTIAL INFORMATION. Unified agrees on
behalf of itself and its employees to treat confidentially and as proprietary
information of the Fund, all records and other information relative to the
Fund's prior, present or potential shareholders, and to not use such records and
information for any purpose other than performance of Unified's
responsibilities, rights and duties hereunder. Unified may seek a waiver of such
confidentiality provisions by furnishing reasonable prior notice to the Fund and
obtaining approval in writing from the Fund, which approval shall not be
unreasonably withheld. Waivers of confidentiality are not necessary (and are
deemed given) for use of such information for any purpose in the course of
performance of Unified's responsibilities, duties and rights hereunder, when
Unified may be exposed to civil or criminal contempt proceedings for failure to
comply, when requested to divulge such information by duly constituted
authorities, with respect to Internal Revenue Service levies, subpoenas and
similar actions, and with respect to any request by the Fund.
SECTION 8. DUTIES, RESPONSIBILITIES AND LIMITATIONS OF LIABILITY.
(a) The parties agree that this Agreement is a contract for services,
and Unified accepts the duties imposed upon it by this Agreement. Unified shall
be liable to the Fund in accordance with the laws of the State of Indiana for
any breach by Unified of the duties imposed upon it by this Agreement.
(b) Neither Unified nor any of its officers, directors, partners,
employees, shareholders or agents (collectively, the "Unified Parties") shall
have any duty to the Fund to discover or attempt to discover any error or
mistake (including any continuing error) that occurred or began prior to the
date Unified commences performing services hereunder, and Unified is entitled to
rely upon, assume the accuracy of, and maintain, continue and carry forward the
classifications, conventions, treatments, entries, balances, practices and all
other work product and other data of its predecessor service providers;
provided, however, that Unified shall promptly notify the Fund of any errors of
its predecessors that it discovers, and the Fund and Unified shall at that time
determine how to proceed. Unified shall be entitled to receive, and the Fund
shall cause it to receive, the work product of its predecessor service
providers.
(c) In performing its services hereunder, Unified shall be entitled to
rely on any oral or written instructions, advice, notices or other
communications, information, records and documents (collectively, "Fund
information") from the Fund, its
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custodian, officers and directors, investors, brokers, investment advisors,
agents, legal counsel, auditor and other service providers, including
predecessor service providers (excluding in each case, the Unified Parties) (the
Fund, collectively with such persons other than the Unified Parties, "Fund
Representatives"), which Unified reasonably believes to be genuine, valid and
authorized. Unified also shall be entitled to consult with and rely on the
advice and opinions of the Fund's auditor and of outside legal counsel retained
by the Fund, as may be reasonably necessary or appropriate in Unified's sole
judgment, as well as other Fund Representatives, in each case at the expense of
the Fund. For all purposes of this Agreement, any person who is an officer,
director, partner, employee or agent of a Unified Party, and who is also an
officer, director, partner, employee or agent of the Fund, shall be deemed when
rendering services to the Fund or acting on any business of the Fund to be
acting solely in such person's capacity as an officer, director, partner,
employee or agent of the Fund, and shall be deemed when rendering services in
fulfillment of Unified's duties hereunder to be acting solely in such person's
capacity as an officer, director, partner, employee or agent of Unified.
(d) Notwithstanding any other provision of this Agreement, the Fund
agrees to defend, indemnify and hold Unified and the other Unified Parties
harmless from all demands, claims, causes or other actions or proceedings of any
nature or kind whatsoever (collectively, "Claims"), expenses, liabilities,
debts, costs, losses, reasonable attorneys' fees and expenses, payments, and
damages of every nature or kind whatsoever (collectively, "Damages") arising
directly or indirectly out of or in connection with:
(i) the reliance on or use by the Unified Parties of Fund
Information which is furnished to any of the Unified Parties by or on
behalf of any of the Fund Representatives, including the reliance by
Unified upon the historical accounting records and other records of the
Fund;
(ii) any delays, inaccuracies, errors or omissions in or arising
out of or attributable to Fund Information which is furnished to any of
the Unified Parties by or on behalf of any of the Fund Representatives
or to the untimely provision to Unified of such Fund Information;
(iii) the taping or other form of recording of telephone
conversations or other forms of electronic communications with
investment advisors, brokers, investors and shareholders, or reliance
by Unified on telephone or other electronic instructions of any person
acting on behalf of a shareholder or shareholder account for which
telephone or other electronic services have been authorized;
(iv) the reliance on or the carrying out by Unified or its officers
or agents of any instructions reasonably believed to be duly
authorized, or requests of the Fund, or recognition by Unified of any
share certificates that are reasonably believed to bear the proper
signatures of the officers of the Fund and the proper countersignature
of any transfer agent or registrar of the Fund;
(v) any delays, inaccuracy, errors or omissions in or arising out
of or attributable to data or information provided to Unified by data
or any other third party services, including but not limited to
escheatment and lost account services, and/or the selection of any
service provider, regardless of whether the Fund hires such services
itself or instead chooses to utilize the service through Unified;
(vi) the offer or sale of shares by the Fund in violation of any
requirement under the federal securities laws or regulations or the
securities laws or regulations of any state or other instrumentality,
or in violation of any stop order or other determination or ruling by
any federal agency or any state agency with respect to the offer or
sale of such shares in such state or instrumentality (1) resulting from
activities, actions or omissions by Fund Representatives, or (2)
existing or arising out of activities, actions or omissions by or on
behalf of the Fund Representatives prior to the earlier of (x) the
effective date of this Agreement and (y) the effective date of an
agreement between the parties hereto with respect to the subject matter
hereof that was in effect prior to the effective date of this
Agreement;
(vii) the noncompliance by the Fund, its investment advisor(s)
and/or its distributor with applicable securities, tax, commodities and
other laws, rules and regulations;
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(viii) any Claim asserted by any current or former shareholder of
the Fund, or on such shareholder's behalf or derivatively by any
representative, estate, heir or legatee, agent or other person, in
connection with the holding, purchase or sale of shares of the Fund;
and
(ix) with the exception of any Claim for breach of contract arising
out of this Agreement, any Claim taken by or on behalf of the Fund
against any of the Unified Parties that arises directly or indirectly
in connection with this Agreement, or directly or indirectly out of a
Unified Party's actions (or failure to act) in connection with this
Agreement.
(e) In any case in which the Fund may be asked to indemnify or hold any
Unified Party harmless, the Unified Party will notify the Fund promptly after
identifying any circumstance that it believes presents or appears likely to
present a demand for indemnification against the Fund and shall keep the Fund
advised with respect to all material developments concerning such Claim;
provided, however, that the failure to do so shall not prevent recovery by the
Unified Party unless such failure causes actual material harm to the Fund. For
so long as indemnification payments due under this subparagraph are made to the
Unified Party when due, the Unified Party will not confess, compromise or settle
any Claim as to which the Fund Party will be asked to provide indemnification,
except with the Fund's prior written consent, which consent shall not be
unreasonably withheld; PROVIDED, HOWEVER, that the Unified Party shall be
entitled to confess, compromise or settle any such Claim in connection with
which indemnification payments due under this subparagraph have not been made to
such Unified Party when due. Any payments under this subparagraph shall be due
upon presentment of substantiation that payment is due from the Unified Party on
the item of indemnified Damage (including attorney's fees), and shall bear
interest at the rate of 1.5% per month from the date of presentment, plus all
costs and expenses of effecting collection of any such payment and interest,
including reasonable attorney's fees.
(f) Each of the Unified Parties, on the one hand, and the Fund, on the
other hand, shall have the duty to mitigate Damages for which the other party
may become responsible at law and/or in connection with this Agreement. This
duty shall include giving such other party every reasonable opportunity to
correct or ameliorate any error or other circumstance that caused, resulted in
or increased such Damages, and every reasonable opportunity to assist in such
mitigation. The parties acknowledge that the proper accounting, tax or other
treatment of an event or matter can be susceptible to differing opinions among
reputable practitioners of appropriate expertise, both as to events and
transactions that are complete and as to the most efficient remediation of
events and transactions that have resulted or may result in Damages. It is the
intention of the parties that events and transactions be treated and reported in
a legitimate manner that gives rise to the smallest amount of Damages, and that
any remediation or corrective action selected be that which gives rise to the
smallest amount of Damages. Accordingly and notwithstanding any other provision
of this Agreement, as to any matter where any portion of Damages arises in
connection with (or is determined by reference to, or caused or increased by)
the accounting or tax treatment of such matter, no recovery for any amount of
Damages in connection with such matter shall be had by any party to (or
beneficiary of) this Agreement if an alternative characterization, manner of
treatment, reporting or remediation of such item or amount (that tends to
mitigate such Damages) is or was possible and such alternative is or was, in the
written opinion of any reputable practitioner of appropriate expertise, more
likely than not a proper alternative (such opinion to be rendered in customary
form, subject to customary assumptions and representations); PROVIDED HOWEVER,
that the provisions of this sentence shall not apply and recovery of such
Damages will not be precluded if and only if (i) the person seeking or who may
have sought to recover Damages (the "Damaged Party") provided the party against
whom recovery is or may have been sought (the "Potentially Responsible Party")
written notice bearing the bold heading "Notice of Potential Claim for Damages,"
identifying this Agreement, and describing the nature of the potential Claim and
the subject matter of the required opinion, (ii) such notice is sent by
certified mail and actually delivered to the Potentially Responsible Party
within fourteen (14) days after the Damaged Party first discovers the alleged
error, (iii) the Damaged Party fully and promptly cooperates in the attempts of
the Potentially Responsible Party to obtain such an opinion, and (iv) no such
opinion is obtained within sixty (60) days after delivery of such notice; and
PROVIDED FURTHER, if such an opinion is obtained on or before the end of the
60-day period described above, recoverable Damages shall be limited to those
that would be recoverable if such alternative characterization, manner of
treatment, reporting or remediation were implemented. If an opinion described in
the preceding sentence is obtained by the Potentially Responsible Party, the
Damaged Party shall bear the cost of such opinion.
(g) NOTWITHSTANDING ANY OTHER PROVISION IN THIS AGREEMENT, IN NO EVENT
SHALL ANY UNIFIED PARTY BE LIABLE UNDER ANY THEORY OF TORT, CONTRACT, STRICT
LIABILITY OR OTHER
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LEGAL OR EQUITABLE THEORY FOR EXEMPLARY, PUNITIVE, SPECIAL, INCIDENTAL, INDIRECT
OR CONSEQUENTIAL DAMAGES IN CONNECTION WITH THIS AGREEMENT, EACH OF WHICH
DAMAGES IS HEREBY EXCLUDED BY AGREEMENT OF THE PARTIES REGARDLESS OF WHETHER
SUCH DAMAGES WERE FORESEEABLE. NOTWITHSTANDING ANY OTHER PROVISION IN THIS
AGREEMENT, THE CUMULATIVE LIABILITY OF THE UNIFIED PARTIES FOR DAMAGES THAT
ARISE DIRECTLY OR INDIRECTLY IN CONNECTION WITH THIS AGREEMENT, OR THAT ARISE
DIRECTLY OR INDIRECTLY OUT OF A UNIFIED PARTY'S ACTIONS (OR FAILURE TO ACT) IN
CONNECTION WITH THIS AGREEMENT, REGARDLESS OF THE FORM OF ACTION OR LEGAL
THEORY, SHALL NOT EXCEED THE LESSER OF (i) $1,000,000.00 AND (ii) THE FEES
EARNED BY UNIFIED DURING THE 24-MONTH PERIOD IMMEDIATELY PRIOR TO THE DATE SUCH
DAMAGES WERE INCURRED. THE FUND UNDERSTANDS THIS LIMITATION UPON THE UNIFIED
PARTIES' DAMAGES TO BE A REASONABLE ALLOCATION OF RISKS (BOTH INSURABLE AND
OTHER RISKS), AND FUND EXPRESSLY CONSENTS TO SUCH ALLOCATION OF RISK. THE FUND
AND THE UNIFIED PARTIES AGREE THAT DAMAGES LIMITATIONS AND INDEMNIFICATIONS SET
FORTH IN THIS SECTION 8 SHALL APPLY TO ANY ALTERNATIVE REMEDY ORDERED BY AN
ARBITRATION PANEL, COURT OR OTHER TRIER OF FACT IN THE EVENT ANY TRIER OF FACT
DETERMINES THAT THE EXCLUSIVE REMEDIES PROVIDED IN THIS AGREEMENT FAILS OF ITS
ESSENTIAL PURPOSE.
(h) Except for remedies that cannot be waived as a matter of law and
injunctive relief, the remedies provided in this Section 8 shall be the Fund's
sole and exclusive remedies for Claims and Damages that arise directly or
indirectly in connection with this Agreement, or directly or indirectly out of a
Unified Party's actions (or failure to act) in connection with this Agreement.
SECTION 9. TERM. This Agreement shall become effective on the date
first herein above written. This Agreement may be modified or amended from time
to time by mutual agreement between the parties hereto. This Agreement shall
continue in effect unless terminated by either party on at least (i) 180 days'
prior written notice, if such notice is given on or prior to the second
anniversary of this Agreement, or (ii) ninety (90) days' prior written notice,
if such notice is given after the second anniversary of this Agreement. With the
sole exception of the 30-day termination described in Section 6(f) and the
180-day and 90-day terminations provided in this Section 9, no other event
(including any purported or actual breach) shall result in termination of this
Agreement, and the date of termination shall be the earlier of the last day of
the applicable notice period and the date of any merger, liquidation of the Fund
or other transaction of the Fund whereunder Unified does not provide services to
the surviving entity, if any, under this Agreement. On the date of termination,
the Fund shall pay to Unified all fees, compensation and other charges as shall
be accrued or due (or would accrue and become due) under the terms of this
Agreement through the last day of the applicable notice period. Unified shall
cease providing services upon the date of termination, except as otherwise
provided in this Section 9.
On the date of termination, the Fund agrees to pay
termination/conversion fees simultaneous with the transfer of all Fund records
to the Fund or to the successor mutual fund service provider(s), for the
expenses incurred in connection with the retrieval, compilation and movement of
books, records and materials relative to the deconversion or conversion of Fund
records to the Fund or the successor mutual fund service provider, the closing
of Unified's records (and/or services related to the liquidation or other
transaction), and other services related to termination of Unified's services.
Such fee shall not be subject to any setoffs of any nature. In addition, the
Fund agrees to pay for all conversion tape set-up fees, test conversion
preparation and processing fees and final conversion fees, none of which shall
be subject to any setoff.
On the date of termination and upon payment of all amounts due and
payable under this Agreement without setoff (excluding only those amounts not
then due and payable under Section 6(f); provided, however, that the
termination/conversion fees described in this Section 9 shall be paid without
setoff notwithstanding any dispute), Unified agrees to provide the Fund with the
complete transfer agency records in its possession and to assist the Fund in the
orderly transfer of accounts and records. Without limiting the generality of the
foregoing, subject to the preceding sentence, Unified agrees that upon
termination of this Agreement:
(a) to deliver to the Fund or to the successor mutual fund service
provider(s), computer media containing the Fund's accounts and records together
with such record layouts and additional information as may reasonably be
necessary to
Unified Fund Services, Inc 9/10/2003 Xxxxxx Xxxx Investment Funds - 9
enable the successor mutual fund service provider(s) to utilize the information
therein;
(b) to reasonably cooperate with the successor mutual fund service
provider(s) in the interpretation of the Fund's account and records;
(c) to forward all shareholder calls, mail and correspondence to the
new mutual fund service provider(s) upon deconversion; and
(d) to act in good faith to make the conversion as smooth as possible
for the successor mutual fund service provider(s) and the Fund.
SECTION 10. NOTICES. Any notice required or permitted hereunder shall
be in writing and shall be deemed to have been given and effective when
delivered in person or by certified mail, return receipt requested, at the
following address (or such other address as a party may specify by notice to the
other):
(a) If to the Fund, to:
Xxxxxx Xxxx Investment Funds
000 Xxxxxxx Xxxxxx
Xxx Xxxx, Xxx Xxxx 00000
Attention: President
(b) If to Unified, to:
Unified Fund Services, Inc.
000 Xxxxx Xxxxxxxxxxxx Xxxxxx
Xxxxxxxxxxxx, Xxxxxxx 00000
Attention: Chief Executive Officer
Notice also shall be deemed given and effective UPON RECEIPT by any
party or other person at the preceding address (or such other address as a party
may specify by notice to the other) if sent by regular mail, private messenger,
courier service, telex, facsimile, or otherwise, if such notice bears on its
first page in 14 point (or larger) bold type the heading "Notice Pursuant to
Mutual Fund Services Agreement."
SECTION 11. ASSIGNMENT; NONSOLICITATION; AND OTHER CONTRACTS. This
Agreement may not be assigned or otherwise transferred by either party hereto,
without the prior written consent of the other party, which consent shall not be
unreasonably withheld; PROVIDED, HOWEVER, that Unified may, in its sole
discretion and upon notice to the Fund, assign all its right, title and interest
in this Agreement to an affiliate, parent or subsidiary, or to the purchaser of
substantially all of its business. Unified may, in its sole discretion, engage
subcontractors to perform any of its duties contained in this Agreement,
provided that Unified shall remain responsible to the Fund for all such
delegated duties in accordance with the terms and conditions of this Agreement,
in the same manner and to the same extent as if Unified were providing such
services itself. During the term of this Agreement and for a period of one (1)
year following the termination of this Agreement, the Fund shall not, and shall
not cause suffer or permit any affiliate, to recruit, solicit, employ or engage,
for the Fund or others, any Unified Party, without Unified's written consent.
The Fund shall not require or expect Unified to enter into any agreements for
the Fund's direct or indirect benefit, including any sales, servicing or other
similar agreements, that expose Unified to any liability that is greater than
the liability it is undertaking in this Agreement.
SECTION 12. INTENDED BENEFICIARIES. This Agreement shall be binding
upon the Fund, Unified and their respective successors and assigns, and shall
inure to the benefit of the Fund, Unified, the Unified Parties, their respective
heirs, successors and assigns. Nothing herein expressed or implied is intended
to confer upon any person not named or described in the preceding sentence any
rights, remedies, obligations or liabilities under or by reason of this
Agreement.
SECTION 13. ARBITRATION. Notwithstanding any provision of this
Agreement to the contrary, any claim or controversy arising out of or in any
manner relating to this Agreement, or breach hereof, which cannot be resolved
between the
Unified Fund Services, Inc 9/10/2003 Xxxxxx Xxxx Investment Funds - 10
parties themselves, shall be settled by arbitration administered by the American
Arbitration Association in Indianapolis, Indiana in accordance with its rules
applicable to commercial disputes. The arbitration panel shall consist of three
arbitrators selected from list( s) of candidates provided by the American
Arbitration Association. One party to the dispute shall be entitled to appoint
one arbitrator and the other party to the dispute shall be entitled to appoint
one arbitrator. The third arbitrator, who shall be an attorney in good standing
who is licensed to practice law in the State of Indiana and devotes more than
one-half of his or her professional time to the practice of commercial law in
the area of contracts and/or commercial transactions, shall be chosen by the two
arbitrators so appointed. If any party fails to appoint its arbitrator or to
notify the other party of such appointment within thirty (30) days after the
institution of arbitration proceedings, such other party may request the
President of the American Arbitration Association to appoint such arbitrator on
behalf of the party who so failed. If the two arbitrators appointed by (or on
behalf of) the parties fail to appoint such third arbitrator, or fail to notify
the parties to such proceedings of such appointment, within thirty (30) days
after the appointment of the later of such two arbitrators to be appointed by
(or on behalf of) the parties, any party may request such President to appoint
such third arbitrator. The President OF the American Arbitration Association
shall appoint such arbitrator or such third arbitrator, as the case may be,
within thirty (30) days after the making of such request. The parties hereby
agree that judgment upon the award rendered by the arbitrator may be entered in
any court having jurisdiction. The parties acknowledge and agree that the
performance of the obligations under this Agreement necessitates the use of
instrumentalities of interstate commerce and, notwithstanding other general
choice of law provisions in this Agreement, the parties agree that the Federal
Arbitration Act shall govern and control with respect to the provisions of this
Section 13.
SECTION 14. WAIVER. The failure of a party to insist upon strict
adherence to any term OF this Agreement on any occasion shall not be considered
a waiver nor shall it deprive such party of the right thereafter to insist upon
strict adherence to that term or any term of this Agreement. Any waiver must be
in writing signed by the waiving party.
SECTION 15. FORCE MAJEURE. Unified shall not be responsible or liable
for any failure or delay in performance of its obligations under this Agreement
arising out of or caused, directly or indirectly, by circumstances beyond its
control, including without limitation, acts of god, earthquake, fires, floods,
failure or fluctuations in electrical power, wars, acts of terrorism, acts of
civil or military authorities, governmental actions, nonperformance by a third
party or any similar cause beyond the reasonable control of Unified, failures or
fluctuations in telecommunications or other equipment, nor shall any such
failure or delay give the Fund the right to terminate this Agreement.
SECTION 16. USE OF NAME. The Fund and Unified agree not to use the
other's name nor the names of such other's affiliates, designees, or assignees
in any prospectus, sales literature, or other printed material written in a
manner not previously, expressly approved in writing by the other or such
other's affiliates, designees, or assignees except where required by the SEC or
any state agency responsible for securities regulation.
SECTION 17. AMENDMENTS. This Agreement may be modified or amended from
time to time by mutual written agreement between the parties. No provision of
this Agreement may be changed, discharged or terminated orally, but only by an
instrument in writing signed by the party against which enforcement of the
change, discharge or termination is sought.
SECTION 18. SEVERABILITY. Whenever possible, each provision of this
Agreement shall be interpreted in such manner as to be effective and valid under
applicable law, but if any provision of this Agreement is held to be prohibited
by or invalid under applicable law to any person or circumstance, such provision
shall be ineffective only to the extent of such prohibition or invalidity. In
the event that anyone or more of the provisions contained in this Agreement or
any application thereof shall be invalid, illegal or unenforceable in any
respect or to any extent, the validity, legality or enforceability of the
remaining provisions of this Agreement and any other application of such invalid
provision shall not in any way be affected or impaired thereby.
Unified Fund Services, Inc 9/10/2003 Xxxxxx Xxxx Investment Funds - 11
SECTION 19. HEADINGS; PRONOUNS; CERTAIN PHRASES; RULES OF CONSTRUCTION.
The headings in the sections and subsections of this Agreement are inserted for
convenience only and in no way alter, amend, modify, limit or restrict the
contractual obligations of the parties. Wherever used in this Agreement,
masculine, feminine and neuter pronouns shall be deemed to include the other
genders. Singular pronouns and nouns (including defined terms) shall be deemed
to include the plural (and vice versa) as the context may require, but shall
have no effect upon the nature of a party's liability as joint or several. The
Exhibits to this Agreement are hereby incorporated by reference as if fully set
forth in this Agreement. Wherever used in this Agreement, the phrase "in
connection with" shall be given the broadest possible interpretation, and shall
include matters (without limitation) that are in whole or part caused by, relate
to, arise out of, are attributable to, or would not have occurred in the absence
of circumstances created by, the referent or object of such phrase. Each party
acknowledges that it was represented by legal counsel in connection with the
review and execution of this Agreement, or that it had an adequate opportunity
to engage counsel for such review and chose not to do so. The sole duties that
Unified is accepting in return for the fees and other remuneration hereunder are
expressly set forth herein. No exoneration of liability for a duty or other
indemnification or limitation shall be construed, by negative implication or
otherwise, to imply the existence of any duty. For example and without
limitation, indemnification of Unified for a failure of an investment advisor to
timely deliver trade tickets (or failure of any other third party to timely
deliver accurate Fund Information) shall not be construed to imply that Unified
has a duty to supervise such service provider or prevent a recurrence of such
failure.
SECTION 20. NO STRICT CONSTRUCTION. The language used in this Agreement
shall be deemed to be the language chosen by the parties hereto to express their
mutual intent, and no rule of strict construction shall be applied against any
party.
SECTION 21. ENTIRE AGREEMENT; SURVIVAL; GOVERNING LAW. This Agreement,
the Exhibits hereto and any subsequent amendments of the foregoing embody the
entire understanding between the parties with respect to the subject matter
hereof, and supersedes all prior negotiations and agreements between the parties
relating to the subject matter hereof; PROVIDED, HOWEVER, THAT IF AN AGREEMENT
BETWEEN THE PARTIES HERETO WITH RESPECT TO THE SUBJECT MATTER HEREOF WAS IN
EFFECT IMMEDIATELY PRIOR TO THE EFFECTIVE DATE OF THIS AGREEMENT (THE
"PREDECESSOR AGREEMENT"), THEN THE PROVISIONS CONTAINED IN SECTION 8 OF THE
PREDECESSOR AGREEMENT (RELATING TO INDEMNIFICATION AND OTHER RISK ALLOCATION
MATTERS) SHALL, IN RESPECT OF ALL PERIODS PRIOR TO THE EFFECTIVE DATE OF THIS
AGREEMENT ("PRIOR PERIODS"), SURVIVE AND REMAIN IN EFFECT TO THE SAME EXTENT AND
IN THE SAME MANNER AS SUCH PROVISIONS WOULD HAVE APPLIED IN RESPECT OF PRIOR
PERIODS HAD THE PREDECESSOR AGREEMENT NOT BEEN SUPERSEDED BY THIS AGREEMENT. The
provisions of Sections 6 through 21, inclusive, shall survive any termination of
this Agreement. This Agreement shall be governed by and construed and
interpreted according to the internal of the State of Indiana, without reference
to conflict of law principles.
[Signature Page Follows]
Unified Fund Services, Inc 9/10/2003 Xxxxxx Xxxx Investment Funds - 12
IN WITNESS WHEREOF, the parties hereto have caused this Mutual Fund
Services Agreement to be signed by their respective duly authorized officers as
of the day and year first above written.
XXXXXX XXXX INVESTMENT FUNDS
By: Date
------------------------------------------- --------------------
Print Name:
-----------------------------------
Title:
----------------------------------------
Attest:
---------------------------------------
UNIFIED FUND SERVICES, me.
By: Date
------------------------------------------- --------------------
Print Name:
-----------------------------------
Title:
----------------------------------------
Attest:
---------------------------------------
By: Date
------------------------------------------- --------------------
Print Name:
-----------------------------------
Title:
----------------------------------------
Attest:
---------------------------------------
Unified Fund Services, Inc 9/10/2003 Xxxxxx Xxxx Investment Funds - 13
EXHIBIT A
to
Mutual Fund Services Agreement
LIST OF PORTFOLIOS
LIST OF PORTFOLIOS
Xxxxxx Xxxx Global Income Fund - Class A
Xxxxxx Xxxx Global Income Fund - Class I
Xxxxxx Xxxx International Equity Fund - Class A
Xxxxxx Xxxx International Equity Fund - Class I
Xxxxxx Xxxx Global High Yield - Class A
Xxxxxx Xxxx Global High Yield Bond Fund - Class I
Unified Fund Services, Inc 9/10/2003 Xxxxxx Xxxx Investment Funds - 14
EXHIBIT B
to
Mutual Fund Services Agreement
GENERAL DESCRIPTION OF TRANSFER AGENCY SERVICES
The following is a general description of the accounting services Unified shall
provide or make available to the fund:
I. GENERAL DESCRIPTION
A. SYSTEMS: Utilizing PowerAgent by Envision Financial Systems, Windows NT
Servers and Microsoft SQL Databases, we offer a robust yet open
architecture for shareholder data.
B. INTERACTIVE VOICE RESPONSE: Provides funds with the opportunity to offer
their shareholders 24 hour, 7 day a week access to their account
information, accessing the system either via telephone or computer, subject
to normal interruptions of service.
C. SHAREHOLDER SERVICES: Shareholder telephone calls can be answered by
Unified's shareholder services department through 800 numbers that are
unique to each fund family, during Unified's normal business hours and
subject to normal interruptions of service. Phone volumes and response
times are continually monitored for quality assurance.
D. SHAREHOLDER RECORDKEEPING: Maintains complete shareholder records for each
fund including the following: (i) name, address and tax identification
number; (ii) number of shares held; (iii) historical information including
dividends paid and individual purchases and redemptions; and (iv) any
systematic purchase or redemption instructions and correspondence relating
to the current maintenance of the account.
E. PURCHASE AND REDEMPTION ORDERS: Unified will process all purchase and
redemption orders of a fund's shareholders in accordance with the fund's
current prospectus. Confirmation statements are produced for each
transaction and promptly mailed to shareholders. Daily transaction reports
and share proofs are made available to all necessary parties via electronic
medium.
F. TELEPHONE ORDERS: Process redemption, exchange and transfer requests upon
telephone instructions from qualified shareholders, subject to normal
interruptions of service. Unified will redeem and/or transfer fund shares
from any account for which such services have been properly authorized.
G. SHAREHOLDER CORRESPONDENCE: Acknowledge al1 correspondence from
shareholders relating to their share accounts and undertake such other
shareholder correspondence as may from time to time be mutually agreed
upon.
H. NSCC FUND/SERV AND NETWORKING: Support of the processing of shareholder
transactions, commissions, and other functionality as may be offered
through NSCC as an optional and additional transfer agency service.
I. ASSET ALLOCATION PROGRAM SUPPORT: Provide rebalancing, asset allocation
models and performance measurement as an optional and additional transfer
agency service, for certain types of asset allocation and/or wrap programs.
Unified Fund Services, Inc 9/10/2003 Xxxxxx Xxxx Investment Funds - 15
EXHIBIT C
to
Mutual Fund Services Agreement
GENERAL DESCRIPTION OF THE UNIFIED AML PROGRAM SERVICES
The following is a general description of the Unified AML Program services
Unified shall provide to the fund:
I. GENERAL DESCRIPTION
A. CUSTOMER IDENTIFICATION. Verify shareholder identity upon opening new
accounts, consistent with the Unified AML Program, and perform such other checks
and verifications as are specified in Unified's Customer Identification Program
(which is a component of the Unified AML Program).
B. PURCHASE TRANSACTIONS. Unified shall reject and return to sender any and all
checks, deposits, and other deliveries of cash or property that do not comply
with the Unified AMI. Program, SUBJECT TO THE PROVISIONS OF ANY ADDITIONAL
AGREEMENT BETWEEN THE FUND AND UNIFIED REGARDING SPECIAL LIABILITY CHECKS AND
OTHER REMITTANCES.
C. MONITORING AND REPORTING. Monitoring shareholder transactions and identifying
and reporting suspicious activities that are required to be so identified and
reported, including suspicious activity reports or Form 8300 reports, and
provide other reports of shareholder activity to the Securities and Exchange
Commission, the U.S. Treasury Department, the Internal Revenue Service, and
other appropriate authorities, in each case consistent with the Unified AML
Program.
D. FROZEN ACCOUNTS. Unified shall place holds on transactions in shareholder
accounts or freeze assets in shareholder accounts as provided for in the Unified
AML Program.
E. MAINTENANCE OF RECORDS. Maintain all records or other documentation related
to shareholder accounts and transactions therein that are required to be
prepared and maintained pursuant to the Unified AML Program, and make the same
available for inspection by (1) the Funds' compliance officer, (2) any auditor
of the Funds, (3) regulatory or law enforcement authorities, and (4) those other
persons specified in the Unified AML Program.
F. OTHER SERVICES. Unified shall apply all other policies and procedures of the
Unified AML. Program to the Fund.
G. MAINTENANCE OF THE UNIFIED AML PROGRAM. Unified shall maintain and modify the
Unified AML Program from time to time to ensure that it remains reasonably
designed to ensure compliance with the Applicable AML Laws. Upon request by the
Fund, Unified shall make available its compliance personnel to the Fund and the
Fund's counsel to discuss amendments to the Unified AML Program that the Fund or
its counsel believes are necessary to keep such program in compliance with
Applicable AML Laws. Changes to Unified's AML Program or special procedures may
be implemented, at Unified's sole discretion, for an additional fee to be agreed
upon. The Fund may cancel its participation in the Unified AML. Program at any
time, and no further fees to Unified in respect of such program shall accrue
after the date of cancellation.
H. ANNUAL CERTIFICATION. On an annual basis during the term of this Agreement,
Unified will certify to the Fund's Board of Trustees that it has implemented the
Unified AML Program and that it will continue to perform the specific
requirements of the Unified AML Program in accordance with the terms of this
Agreement.
Unified Fund Services, Inc 9/10/2003 Xxxxxx Xxxx Investment Funds - 16
EXHIBIT D
to
Mutual Fund Services Agreement
TRANSFER AGENCY FEE SCHEDULE
The prices contained herein are effective for twelve months from the execution
date of the Mutual Fund Services Agreement.
I NEW FUND START-UP EXISTING FUND CONVERSION FEE
--------------------------------------------------------------------------------
o New fund establishment; manual conversion - $1,500 or less per portfolio.
o Electronic conversion - $1.50 per shareholder account
with $5,000 minimum fee per
trust.
II STANDARD BASE FEES FOR STANDARD BASE SERVICES
--------------------------------------------------------------------------------
The Base Fee(l) is $16.20 for money market funds and $14.40 for equity/bond
funds per active Shareholder Account per year with a minimum fee of $15,000
per initial portfolio and/or share class per year plus $9,000 per year for
each additional share class. An Active Shareholder Account is any
Shareholder Account existing on Transfer Agent's computerized files with a
non-zero Share balance. There is a $.40 per account charge in addition to
the base fee for any account with a zero share balance for the current
month, as determined on the last day of each month. The base fee will be
billed on a monthly basis.
(1)The Base Fee does not include: forms design and printing, statement
production, envelope design and printing, postage and handling,
shipping, statement microfiche copies and 800 number access to
Unified's shareholder services group.
Unified will provide lost account search services in connection of SEC
Rules l7Ad-17 and l7a-24 at a cost of $2.50 per account searched. These
"Electronic Data Search Services" will be performed on a semi-annual basis.
This service will apply to only Active Shareholder Accounts maintained on
the transfer agency system coded as RPO accounts.
In addition to the above fees, there will be a $200.00 per day minimum
fee/rerun charge when the nightly processing has to be repeated due to
incorrect NAV or dividend information received from the Portfolio Pricing
Agent due to incorrect or untimely information provided by an Advisor or
its Agent.
III STANDARD SERVICES PROVIDED
--------------------------------------------------------------------------------
o Open new accounts
o Maintain Shareholder accounts, including:
o Maintain certificate records
o Change addresses
o Prepare daily reports on number of Shares, accounts
o Prepare Shareholder federal tax information
o Withhold taxes on U.S. resident and non-resident alien accounts
o Reply to Shareholder calls and correspondence other than that for
Fund information and related inquiries
o Process purchase of Shares
o Issue/Cancel certificates (Excessive use may be subject to additional
charges)
o Process partial and complete redemptions
o Process regular and legal transfer of accounts
o Mail semi-annual and annual reports
o Process dividends and distributions
o Prepare Shareholder meeting lists
--------------------------------------------------------------------------------
III STANDARD SERVICES PROVIDED (CONTINUED)
--------------------------------------------------------------------------------
Unified Fund Services, Inc 9/10/2003 Xxxxxx Xxxx Investment Funds - 17
--------------------------------------------------------------------------------
o Confirm all transactions as provided by the terms of each Shareholder's
account
o Provide a system which will enable Fund to monitor the total number of
Shares sold in each state. System has capability to halt sales and warn
of potential oversell. (Blue Sky Reports)
o Determine/Identify lost Shareholder accounts
o Operate Unified's AML program
IV STANDARD REPORTS AVAILABLE
--------------------------------------------------------------------------------
o 12b-l Disbursement Report o Holdings by Account Type
o 12b-l Disbursement Summary o Posting Details
o Dealer Commission Report o Posting Summary
o Dealer Commission Summary Report o Settlement Summary
o Exchange Activity Report o Tax Register
o Fees Paid Summary Report o Transactions Journal
o Fund Accrual Details
V NSCC INTERFACES
--------------------------------------------------------------------------------
o Fund/Serv and/or Networking set-up - $1,000 per occurrence
o Fund/Serv processing - $250 per month per trust
o Networking processing - $250 per month per trust
o Fund/Serv transactions - $0.35 per trade
o Direct Networking expenses:
o Monthly dividend fund - $0.025 per item
o Non-monthly dividend fund - $0.015 per item
VI ADDITIONAL FEES FOR SERVICES OUTSIDE THE STANDARD BASE
--------------------------------------------------------------------------------
o Interactive Voice Response System - Pass through
Set-up
o Archiving of old records/storage of - Pass through
aged records
o Off-line Shareholder research - $25 per hour (Billed to customer account)
o Check copies - $3 each (Billed to customer account)
o Statement copies - $5 each (Billed to customer account)
o Mutual Fund fulfillment/prospect file - $1.00 per item
maintenance
o Shareholder communications charges - Pass through
(Faxes)
o Leased line/equipment on TA's computer - Pass through
system
o Dial-up access to TA's computer system - Pass through
o Labels - $.05 each ($100 minimum)
o AD-HOC REPORTWRITER Report Generation - $75.00 per report
o Bank Reconciliation Service - $50.00 monthly maintenance fee per
bank account
- $1.50 per bank item
o Systems Programming Labor Charges:
o Programmers or Consultants - $125.00 per hour
o Officers - $150.00 per hour
o Proxy Processing - Negotiable
Unified Fund Services, Inc 9/10/2003 Xxxxxx Xxxx Investment Funds - 18
