ADMINISTRATION AND ACCOUNTING SERVICES AGREEMENT
EX-28.h.3
THIS
AGREEMENT is entered into as of December 30, 2009 and effective as of February
20, 2010 or such other date as the parties agree in writing ("Effective
Date") by and between
PNC GLOBAL INVESTMENT SERVICING (U.S.) INC., a Massachusetts corporation
(“PNC”), and BRIDGEWAY FUNDS, INC. a Maryland corporation (the
“Fund”). Capitalized terms not otherwise defined shall have the
meanings set forth in Appendix A.
BACKGROUND
A. The
Fund is registered as an open-end management investment company under the
Investment Company Act of 1940, as amended (the “1940 Act”).
B. The
Fund wishes to retain PNC to provide administration and accounting services to
its investment portfolios listed on Exhibit A attached hereto and made a part
hereof, as such Exhibit A may be amended from time to time (each a “Portfolio”),
and PNC wishes to furnish such services.
NOW,
THEREFORE, in consideration of the premises and the mutual covenants herein
contained, and intending to be legally bound hereby the parties hereto agree as
follows:
1.
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Appointment. The Fund
hereby appoints PNC to provide administration and accounting services to
each of the Portfolios, in accordance with the terms set forth in this
Agreement. PNC accepts such appointment and agrees to furnish
such services. PNC shall be under no duty to take any action
hereunder on behalf of the Fund or any Portfolio except as specifically
set forth herein or as may be specifically agreed to by PNC and the Fund
in a written amendment hereto. PNC shall not bear, or otherwise be
responsible for, any fees, costs or expenses charged by any third party
service providers engaged by the Fund or by any other third party service
provider to the Fund.
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2.
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Instructions.
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(a) Unless
otherwise provided in this Agreement, PNC shall act only upon Oral Instructions
or Written Instructions.
(b) PNC
shall be entitled to rely upon any Oral Instruction or Written Instruction it
receives from an Authorized Person (or from a person reasonably believed by PNC
to be an Authorized Person) pursuant to this Agreement. PNC may
assume that any Oral Instruction or Written Instruction received hereunder is
not in any way inconsistent with the provisions of organizational documents or
this Agreement or of any vote, resolution or proceeding of the Fund’s Board of
Directors or Trustees or of the Fund’s shareholders, unless and until PNC
receives Written Instructions to the contrary.
(c) The
Fund agrees to forward to PNC Written Instructions confirming Oral Instructions
(except where such Oral Instructions are given by PNC or its affiliates) so that
PNC receives the Written Instructions by the close of business on the same day
that such Oral Instructions are received. The fact that such
confirming Written Instructions are not received by PNC or differ from the Oral
Instructions shall in no way invalidate the transactions or enforceability of
the transactions authorized by the Oral Instructions or PNC’s ability to rely
upon such Oral Instructions.
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3.
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Right to Receive
Advice.
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(a) Advice of the
Fund. If PNC is in doubt as to any action it should or should
not take, PNC may request directions or advice, including Oral Instructions or
Written Instructions, from the Fund.
(b) Advice of
Counsel. If PNC shall be in doubt as to any question of law
pertaining to any action it should or should not take, PNC may request advice
from counsel of its own choosing (who may be counsel for the Fund, the Fund’s
investment adviser or PNC, at the option of PNC). If PNC seeks advice
from its counsel, PNC shall be responsible for the fees and expenses charged by
such counsel.
(c) Conflicting
Advice. In the event of a conflict between directions or
advice or Oral Instructions or Written Instructions PNC receives from the Fund
and the advice PNC receives from counsel, PNC may rely upon and follow the
advice of counsel.
(d) No Obligation to Seek
Advice. Nothing in this section shall be construed so as to impose an
obligation upon PNC (i) to seek such directions or advice or Oral Instructions
or Written Instructions, or (ii) to act in accordance with such directions
or advice or Oral Instructions or Written Instructions.
4.
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Records;
Visits.
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(a) The
books and records pertaining to the Fund and the Portfolios which are in the
possession or under the control of PNC shall be the property of the Fund. The
Fund and Authorized Persons shall have access to such books and records at all
times during PNC’s normal business hours. Upon the reasonable request
of the Fund, copies of any such books and records shall be provided by PNC to
the Fund or to an Authorized Person, at the Fund’s expense. PNC shall
coordinate with the Fund’s previous service provider(s) to transfer all Fund
records to PNC within a reasonable time of the effective date of this
Agreement.
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(b)
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PNC
shall keep the following records:
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(i)
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all
books and records with respect to each Portfolio’s books of
account;
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(ii)
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records
of each Portfolio’s securities transactions;
and
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(iii)
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all
other books and records as PNC is required to maintain pursuant to the
1940 Act and any other applicable Securities Laws, rules and regulations
in connection with the services provided
hereunder.
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5.
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Confidentiality.
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(a) Each
party shall keep the Confidential Information (as defined in subsection (b)
below) of the other party in confidence and will not use or disclose or allow
access to or use of such Confidential Information except in connection with the
activities contemplated by this Agreement or as otherwise expressly agreed in
writing. Each party acknowledges that the Confidential Information of the
disclosing party will remain the sole property of such party. In
complying with the first sentence of this subsection (a), each party will use
the same degree of care it uses to protect its own confidential information, but
in no event less than a reasonable degree of care.
(b) Subject
to subsections (c) and (d) below, "Confidential Information" means (i) this
Agreement and its contents, all compensation agreements, arrangements and
understandings (including waivers) respecting this Agreement, disputes
pertaining to the Agreement, and information about a party's exercise of rights
hereunder, performance of obligations hereunder or other conduct of a party in
connection with the Agreement, (ii) and information and data exchanged between
the parties in connection with this Agreement or which becomes known by virtue
of activities connected to this Agreement that is (A) competitively sensitive
material, and not generally known to the public, including, but not limited to,
studies, plans, reports, surveys, summaries, documentation and analyses,
regardless of form, information about product plans, marketing strategies,
finances, operations, customer relationships, customer profiles, customer lists,
sales estimates, business plans, and internal performance results relating to
the past, present or future business activities of the Fund or PNC, their
respective subsidiaries and Affiliates and the customers, clients and suppliers
of any of them; (B) scientific, technical or technological information, a
design, process, procedure, formula, or improvement that is commercially
valuable and secret in the sense that its confidentiality affords the Fund or
PNC a competitive advantage over its competitors; (C) a confidential or
proprietary concept, documentation, report, data, specification, computer
software, source code, object code, flow chart, database, invention, know how,
or trade secret, whether or not patentable or copyrightable; and (D) anything
designated as confidential.
(c) Information
or data that would otherwise constitute Confidential Information under
subsection (b) above shall not constitute Confidential Information to the extent
it:
(i) is
already known to the receiving party at the time it is obtained;
(ii) is
or becomes publicly known or available through no wrongful act of the receiving
party;
(iii) is
rightfully received from a third party who, to the receiving party’s knowledge,
is not under a duty of confidentiality;
(iv) is
released by the protected party to a third party without restriction;
or
(v) has
been or is independently developed or obtained by the receiving party without
reference to the Confidential Information provided by the protected
party.
(d) Confidential
Information of a disclosing party may be used or disclosed by the receiving
party in the circumstances set forth below but except for such permitted use
or
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(e) disclosure
shall remain Confidential Information subject to all applicable terms of this
Agreement:
(i) as
appropriate in connection with activities contemplated by this
Agreement;
(ii) as
required pursuant to a court order, subpoena, governmental or regulatory or
self-regulatory authority or agency, law, regulation, or binding discovery
request in pending litigation (provided the receiving party will provide the
other party written notice of such requirement, to the extent such notice is
permitted, and subject to proper jurisdiction, if applicable);
(iii) as
requested by a governmental, regulatory or self-regulatory authority or agency
or independent third party in connection with an inquiry, examination, audit,
compliance or other review; or
(iv) the
information or data is relevant and material to any claim or cause of action
between the parties or the defense of any claim or cause of action asserted
against the receiving party.
(f) Each
party agrees not to publicly disseminate Confidential Information or information
about a either party's exercise of rights hereunder, performance of obligations
hereunder or other conduct of a party in connection with the
Agreement.
(g) The
provisions of this Section 5 shall survive termination of this Agreement for a
period of three (3) years after such termination.
6.
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Liaison
with Accountants. PNC shall
act as liaison with the Fund’s independent public accountants and shall
provide account analyses, fiscal year summaries, and other audit-related
schedules with respect to each Portfolio. PNC shall take all
reasonable action in the performance of its duties under this Agreement to
assure that the necessary information is made available to such
accountants for the expression of their opinion, as required by the
Fund.
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7.
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PNC
System. PNC shall
retain title to and ownership of any and all data bases, computer
programs, screen formats, report formats, interactive design techniques,
derivative works, inventions, discoveries, patentable or copyrightable
matters, concepts, expertise, patents, copyrights, trade secrets, and
other related legal rights utilized by PNC in connection with the services
provided by PNC to the Fund. Notwithstanding the foregoing, the
parties acknowledge that the Fund shall retain all ownership rights in
Fund data which resides on the PNC
System.
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8.
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Disaster
Recovery. PNC shall
enter into and shall maintain in effect with appropriate parties one or
more agreements making reasonable provisions for emergency use of
electronic data processing equipment designed to ensure the continuity of
services provided to the Fund. In the event of equipment
failures, PNC shall, at no additional expense to the Fund, take reasonable
steps to minimize service interruptions and protect and recover Fund
data. PNC shall have no liability with respect to the loss of
data or service interruptions caused by equipment failure, provided such
loss or interruption is not caused by PNC’s own intentional misconduct,
bad faith or negligence with respect to its obligations pursuant to this
Section 8..
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9.
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Compensation.
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(a) As
compensation for services rendered by PNC during the term of this Agreement, the
Fund, on behalf of each Portfolio, will pay to PNC a fee or fees as may be
agreed to in writing by the Fund and PNC.
(b) The
undersigned hereby represents and warrants to PNC that (i) the terms of this
Agreement, (ii) the fees and expenses associated with this Agreement, and (iii)
any benefits accruing to PNC or to the adviser or sponsor to the Fund in
connection with this Agreement, including but not limited to any fee waivers,
conversion cost reimbursements, up front payments, signing payments or periodic
payments made or to be made by PNC to such adviser or sponsor or any
affiliate of the Fund relating to this Agreement have been fully disclosed to
the Board of Directors or Trustees of the Fund and that, if required by
applicable law, such Board of Directors or Trustees has approved or will approve
the terms of this Agreement, any such fees and expenses, and any such
benefits.
(c) Notwithstanding
the limitation of liability provisions of this Agreement or the termination of
this Agreement, the Fund shall remain responsible for paying to PNC the fees set
forth in the applicable fee letter.
10.
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Standard
of Care/Limitation of Liability.
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(a) Subject
to the terms of this Section 10, PNC shall be liable to the Fund (or any person
or entity claiming through the Fund) for damages only to the extent caused by
PNC’s own intentional misconduct, willful misfeasance, bad faith or negligence
with respect to its duties under this Agreement (“Standard of
Care”).
(b) The
aggregate cumulative liability of PNC and its affiliates to the Fund, its
affiliates, and any person or entity claiming through the Fund or its affiliates
for any loss, claim, suit, controversy, breach or damage of any nature
whatsoever (including but not limited to those arising out of or related
to: (i) this Agreement; (ii) the Transfer Agency Services Agreement,
dated as of _________, 2009, by and between PNC and the Fund (the “TA Agreement”); (iii)
the State Filing Services Agreement, dated as of _____, 2009, by and between PNC
and the Fund (the “ClearSky Agreement”);
(iv) the FIN 48 Tax Services Agreement, dated as of _________, 2009, by and
between PNC and the Fund (the “FIN 48 Agreement”);
and (v) the Custodian Services Agreement, dated as of June 1, 2006, by and
between PFPC Trust Company and the Fund (the “Custody Agreement”)
(this Agreement, collectively with TA Agreement, ClearSky Agreement, FIN 48
Agreement and Custody Agreement, the “Service Agreements”))
and regardless of the form of action or legal theory (“Loss”) shall not exceed
the fees received by PNC and its affiliates for services provided pursuant to
the Service Agreements during twenty-four (24) months immediately prior to the
date of such Loss (“Liability Cap”). For the purposes of
clarification, in the event a Loss occurs prior to the end of 24 months
subsequent to the date of this Agreement, the Liability Cap shall be calculated
on a pro forma basis based upon the
fees actually paid to PNC and its affiliates pursuant to the Service Agreements
prior to the date of the Loss. For example, in the event a Loss
occurs at the end of six (6) months after the Effective Date, and during those
six (6) months the Fund paid one million dollars ($1,000,000) to PNC and its
affiliates for services pursuant to the Service Agreements, then the Liability
Cap shall be four million dollars ($4,000,000). Notwithstanding
anything to the contrary in this Agreement, if any Loss is incurred by the Fund,
its affiliates and any person or entity claiming through the Fund or its
affiliates that is caused by PNC’s intentional misconduct or willful
misfeasance, PNC’s liability shall be limited to the greater of the actual Loss
incurred or the Liability Cap.
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(c) PNC
shall not be liable for damages (including without limitation damages caused by
delays, failure, errors, interruption or loss of data) occurring directly or
indirectly by reason of circumstances beyond its reasonable control, including
without limitation acts of God; action or inaction of civil or military
authority; national emergencies; public enemy; war; terrorism; riot; fire;
flood; catastrophe; sabotage; epidemics; labor disputes; civil commotion;
interruption, loss or malfunction of utilities, transportation, insurrection;
elements of nature; non-performance by a third party; failure of the mails; or
functions or malfunctions of the internet, firewalls, encryption systems or
security devices caused by any of the above.
(d) PNC
shall not be under any duty or obligation to inquire into and shall not be
liable for the validity or invalidity, authority or lack thereof, or
truthfulness or accuracy or lack thereof, of any instruction, direction, notice,
instrument or other information which PNC reasonably believes to be
genuine. PNC shall not be liable for any damages that are caused by
actions or omissions taken by PNC in accordance with Written Instructions or
advice of counsel. PNC shall not be liable for any Loss arising out
of any action, omission or conduct of any prior service provider of the Fund or
for any failure to discover any action, omission or conduct of any prior service
provider of the Fund that caused or could cause Loss.
(e) NOTWITHSTANDING
ANY OTHER PROVISION OF THE AGREEMENT, IN NO EVENT SHALL PNC, ITS AFFILIATES OR
ANY OF ITS OR THEIR DIRECTORS, OFFICERS, EMPLOYEES, AGENTS OR SUBCONTRACTORS BE
LIABLE UNDER ANY THEORY OF TORT, CONTRACT, STRICT LIABILITY OR OTHER LEGAL OR
EQUITABLE THEORY FOR LOST PROFITS, FOR EXEMPLARY, PUNITIVE, SPECIAL, INCIDENTAL,
INDIRECT OR CONSEQUENTIAL DAMAGES, OR FOR ANY OTHER DAMAGES WHICH ARE NOT DIRECT
DAMAGES REGARDLESS OF WHETHER SUCH DAMAGES WERE OR SHOULD HAVE BEEN FORESEEABLE
AND REGARDLESS OF WHETHER ANY ENTITY HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH
DAMAGES, ALL AND EACH OF WHICH DAMAGES IS HEREBY EXCLUDED BY AGREEMENT OF THE
PARTIES. FOR PURPOSES OF CLARIFICATION: NO OTHER PROVISION OF THIS
AGREEMENT SHALL BE INTERPRETED TO CONDITION, LIMIT, MODIFY, NULLIFY OR OTHERWISE
PREVAIL IN WHOLE OR IN PART OVER THIS SECTION 10(e).
(f) No
party may assert a cause of action against PNC or any of its affiliates that
allegedly occurred more than 36 months immediately prior to the filing of the
suit (or, if applicable, commencement of arbitration proceedings) alleging such
cause of action.
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(g) Each
party shall have a duty to mitigate damages for which the other party may become
responsible.
(h) This
Section 10 shall survive termination of this Agreement.
11. Indemnification.
(a) Absent
PNC’s failure to meet its Standard of Care (defined in Section 10 above), the
Fund agrees to indemnify, defend and hold harmless PNC and its affiliates and
their respective directors, trustees, officers, agents and employees from all
claims, suits, actions, damages, losses, liabilities, obligations, costs and
reasonable expenses (including attorneys’ fees and court costs, travel costs and
other reasonable out-of-pocket costs related to dispute resolution) arising
directly or indirectly from: (a) any action or omission to act by any prior
service provider of the Fund; and (b) any action taken or omitted to be taken by
PNC in connection with the provision of services to the
Fund. This Section 11(a) shall survive termination of this
Agreement.
(b) PNC
agrees to indemnify, defend and hold harmless the Fund and its affiliates and
their respective directors, trustees, officers, agents and employees from all
claims, suits, actions, damages, losses, liabilities, obligations, costs and
reasonable expenses (including attorneys’ fees and court costs, travel costs and
other reasonable out-of-pocket costs related to dispute resolution) arising
directly or indirectly from PNC’s breach of its Standard of Care set forth in
this Agreement; provided, however, PNC shall have no obligation under this
Section 11(b) with respect to any claims, suits, actions, damages, losses,
liabilities, obligations, costs and reasonable expenses (including attorneys’
fees and court costs, travel costs and other reasonable out-of-pocket costs
related to dispute resolution) arising directly or indirectly from the Fund’s
intentional misconduct, bad faith or negligence. This Section 11(b)
shall survive termination of this Agreement.
12. Description
of Accounting Services on a Continuous Basis. Subject to the
service levels set forth on Exhibit C attached hereto, PNC will perform the
following accounting services with respect to each Portfolio:
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(i)
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Journalize
investment, capital share and income and expense
activities;
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(ii)
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Verify
investment buy/sell trade tickets when received from the investment
adviser for a Portfolio (the “Adviser”) and transmit trades to the Fund’s
custodian (the “Custodian”) for proper
settlement;
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(iii) Maintain
individual ledgers for investment securities;
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(iv)
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Maintain
historical tax lots for each
security;
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(v)
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Reconcile
cash and investment balances of the Fund with the Custodian, and provide
the Adviser with the beginning cash balance available for investment
purposes;
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(vi)
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Update
the cash availability throughout the day as required by the Adviser and
report such cash to the Adviser and other third parties designated by the
Adviser or the Fund;
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(vii)
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Post
to and prepare the Statement of Assets and Liabilities and the Statement
of Operations;
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(viii)
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Calculate
various contractual expenses (e.g., advisory
and custody fees);
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(ix)
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Monitor
the expense accruals and notify an officer of the Fund of any proposed
adjustments;
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(x)
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Make
and control all disbursements and authorize such disbursements upon
Written Instructions;
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(xi)
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Calculate
capital gains and losses;
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(xii)
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Determine
net income;
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(xiii)
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Obtain
security market quotes from independent pricing services approved by the
Adviser, or if such quotes are unavailable, then obtain such prices from
the Adviser, and in either case calculate the market value of each
Portfolio’s investments in accordance with the Fund's valuation policies
or guidelines; in the event of a material deviation in daily prices of a
Portfolio’s investment, second source such prices; provided, however, that
PNC shall not under any circumstances be under a duty to independently
price or value any of the Fund's investments itself or to confirm or
validate any information or valuation provided by the Adviser or any other
pricing source, nor shall PNC have any liability relating to inaccuracies
or otherwise with respect to such information or valuations unless such
inaccuracy was caused by PNC not meeting its Standard of Care (as defined
in Section 10(a);
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(xiv)
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Transmit
or make available a copy of the daily portfolio valuation to the
Adviser;
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(xv)
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Compute
net asset value;
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(xvi)
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Provide
stale price reports, tolerance reports and other similar reports
reasonably requested by the Fund;
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(xvii)
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Preparation
of 1099s and related tax forms (for payments to individuals such as Fund
Directors), calculation and processing of required distributions, and
providing periodic reports to the Adviser of capital gains/losses to
enable the Fund, PNC and the Adviser to monitor distribution requirements;
and
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(xviii)
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As
appropriate, compute yields, total return (including after-tax returns),
expense ratios,
portfolio turnover rate, and, if required, portfolio average
dollar-weighted
maturity.
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13. Description
of Administration Services on a Continuous Basis. Subject to the
service levels set forth on Exhibit C attached hereto, PNC will perform the
following administration services with respect to each Portfolio:
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(i)
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Prepare
quarterly broker security transactions
summaries;
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(ii)
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Prepare
monthly security transaction
listings;
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(iii)
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Supply
various normal and customary Portfolio and Fund statistical data as
requested on an ongoing basis;
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(iv)
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Prepare
for execution and filing the Fund’s Federal and state tax
returns;
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(v)
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Monitor
each Portfolio’s status as a regulated investment company under
Sub-chapter M of the Internal Revenue Code of 1986, as
amended;
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(vi)
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Prepare
the Fund’s financial statements for its annual and semi-annual shareholder
reports, and prepare and coordinate the filing of Forms N-CSR, N-Q and
N-PX (with the Fund providing the voting records in an acceptable SEC
EDGARizable format);
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(vii)
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Prepare
and coordinate the filing of any Post-Effective Amendments and supplements
(no more than four (4) supplements per year) to the Fund’s Registration
Statement (not including the creation of a series or class); provide
financial data required in the prospectus and statement of additional
information to the extent such financial data has been prepared by or is
in the possession of PNC; prepare and file (or coordinate the filing of)
(i) semi-annual reports on Form N-SAR and (ii) Notices pursuant to Rule
24f-2. For the avoidance of doubt, any Post-Effective
Amendments includes the preparation and coordinating the filing of any
summary prospectuses and the new form of statutory
prospectuses;
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(viii)
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Administratively
assist in obtaining the fidelity bond and directors’ and officers’/errors
and omissions insurance policies for the Fund and coordinating with the
Fund any required filings related
thereto;
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(ix)
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Draft
agendas (with final selection of agenda items being made by Adviser and
Fund counsel) and resolutions for all board and committee
meetings;
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(x)
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Coordinate
the assembly and mailing of board and committee materials for any board
and committee meetings including the annual board meeting for the approval
of the Fund’s management agreements pursuant to Section 15(c) of the 1940
Act;
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Attend
quarterly board meetings and draft minutes thereof;
(xi)
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Provide
compliance policies and procedures related to services provided by PNC
and, if mutually agreed, certain PNC affiliates, summary procedures
thereof and periodic certification letters; make available PNC
personnel for due diligence purposes to assist the Fund in its 38a-1
oversight responsibilities.
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(xii)
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Maintain
a regulatory calendar for the Fund listing various SEC filing and board
approval deadlines;
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(xiii)
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Monitoring
and recording of corporate actions, monitoring of any applicable Portfolio
expense limitations or waivers, maintenance of Fund records required under
applicable Securities Laws, daily Portfolio compliance monitoring,
assistance with providing records in response to examinations of the Fund
by any regulatory organization, assistance with complying with
Xxxxxxxx-Xxxxx Act requirements such as obtaining sub-certifications and
coordinating the periodic meeting of the Fund’s (or Adviser’s) Disclosure
Controls Committee and attending and preparing the minutes related
thereto;
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(xiv)
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Provide
reports and certifications upon the reasonable request of the Fund’s chief
compliance officer (the “CCO”) to enable the CCO to perform the annual
review of the Fund’s compliance program as required by Rule 38a-1 of the
1940 Act; and
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(xv)
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Provide
the typesetting services as set forth in Exhibit B
attached hereto.
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All
regulatory services are subject to the review and approval of Fund
counsel.
14. Description
of Tax Services on a Continuous Basis. PNC will perform the
following tax services with respect to each Portfolio:
(i)
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Prepare
annual tax provision/components of capital
analysis;
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(ii)
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Provide
tax footnote disclosure
information;
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(ii)
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Prepare
annual excise provision;
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(iii)
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Provide
required amount of distribution from ordinary income and capital gains for
excise distribution purposes in conjunction with Subchapter M distribution
requirements;
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(iv)
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Prepare
federal, state and excise tax
returns;
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(v)
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Assist
in 1099-DIV year-end reporting;
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(vi)
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Review
equalization calculations and determine whether they are consistent with
the Fund’s tax equalization policy;
and
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(vii)
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Such
other tax accounting duties as the parties may mutually agree in
writing;
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15.
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Duration
and Termination.
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(a) This
Agreement shall be effective on the date first written above and unless
terminated pursuant to its terms shall continue for a period of three (3) years
(the “Initial Term”).
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(b) Upon
the expiration of the Initial Term, this Agreement shall automatically renew for
successive terms of one (1) year (“Renewal Terms”) each, unless the Fund or PNC
provides written notice to the other of its intent not to renew. Such
notice must be received not less than ninety (90) days prior to the expiration
of the Initial Term or the then current Renewal Term.
(c) In
the event of termination, all out-of-pocket expenses associated with movement of
records and materials and conversion thereof to a successor service provider
will be borne by the Fund and paid to PNC prior to any such
conversion.
(d) If
a party hereto is guilty of a material failure to perform its duties and
obligations hereunder (a “Defaulting Party”) the other party (the
“Non-Defaulting Party”) may give written notice thereof to the Defaulting Party,
and if such material failure shall not have been remedied within thirty (30)
days after such written notice is given of such material failure, then the
Non-Defaulting Party may terminate this Agreement by giving thirty (30) days
written notice of such termination to the Defaulting Party. In all cases,
termination by the Non-Defaulting Party shall not constitute a waiver by the
Non-Defaulting Party of any other rights it might have under this Agreement or
otherwise against the Defaulting Party.
(e) Notwithstanding
anything contained in this Agreement to the contrary (other than as contained in
Section 15(f) below), if in connection with a Change in Control (for purposes of
this Section 14(e) “Change of Control” is defined to mean a merger,
consolidation, adoption, acquisition, change in control, re-structuring, or
re-organization of or any other similar occurrence involving the Fund or any
affiliate of the Fund) the Fund gives notice to PNC terminating it as the
provider of any of the services hereunder or if the Fund otherwise terminates
this Agreement before the expiration of the then-current Initial or Renewal Term
(“Early Termination”): (i) PNC shall, if requested by the Fund, fully cooperate
with and make a good faith effort to facilitate a conversion to the Fund’s
successor service provider, provided that PNC does not guarantee that it will be
able to effect a conversion on the date(s) requested by the Fund and before the
effective date of the Early Termination, the Fund shall pay to PNC an amount
equal to one-half of all fees and other amounts (“Early Termination Fee”)
calculated as if PNC were to provide all services hereunder until the expiration
of the then-current Initial or Renewal Term. The Early Termination Fee shall be
calculated using the average of the monthly fees and other amounts due to PNC
under this Agreement during the last three calendar months before the date of
the notice of Early Termination (or if not given the date it should have been
given). The Fund expressly acknowledges and agrees that the Early Termination
Fee is not a penalty but reasonable compensation to PNC for the termination of
services before the expiration of the then-current Initial or Renewal Term. If
the Fund gives notice of Early Termination after expiration of the specified
notice period to terminate this Agreement in the ordinary course at the end of
the then-current Initial or Renewal Term, the references above to “expiration of
the then-current Initial or Renewal Term” shall be deemed to mean “expiration of
the Renewal Term immediately following the then-current Initial or Renewal
Term.” If more than one-third of the Fund’s assets serviced by PNC under this
Agreement are removed from the coverage of this Agreement (based on the fair
market value as of the date such assets are removed) for any reason other than
the liquidation of a Portfolio or deregistration of the Fund or a Portfolio
(“Removed Assets”), either as a result of one event or a series of events, and
are subsequently serviced by another service provider (including the Fund or any
affiliate of the Fund): (i) the Fund will be deemed to have caused an Early
Termination with respect to such Removed Assets as of the day immediately
preceding the first such removal of assets and (ii) at, PNC’s option, either (1)
the Fund will also be deemed to have caused an Early Termination with respect to
all non-Removed Assets as of a date selected by PNC or (2) this Agreement will
remain in full force and effect with respect to all non-Removed
Assets.
11
(f) In
the event that this Agreement is terminated in accordance with the provisions of
Section 15(d) above, Section 15(e) above shall be treated as if it was not a
part of this Agreement (provided that the removal of assets as referenced in the
preamble to the last sentence of such Section 14(e) shall not be permitted prior
to the termination date of this Agreement).
16. Notices. Notices shall be addressed
(a) if to PNC, at 000 Xxxxxxxx Xxxxxxx, Xxxxxxxxxx, Xxxxxxxx 00000, Attention:
President (or such other address as PNC may inform the Fund in writing); (b) if
to the Fund, at 0000 Xxxxx Xxxxx, Xxxxx 000, Xxxxxxx, XX 00000-0000, Attention:
___________ (or such other address as the Fund may inform PNC in writing) or (c)
if to neither of the foregoing, at such other address as shall have been given
by like notice to the sender of any such notice or other communication by the
other party. If notice is sent by confirming telegram, cable, telex
or facsimile sending device, it shall be deemed to have been given
immediately. If notice is sent by first-class mail, it shall be
deemed to have been given three days after it has been mailed. If
notice is sent by messenger, it shall be deemed to have been given on the day it
is delivered.
17. Amendments. This Agreement,
or any term thereof, may be changed or waived only by written amendment, signed
by the party against whom enforcement of such change or waiver is
sought.
18. Assignment. PNC may assign
its rights hereunder to any majority-owned direct or indirect subsidiary of PNC
or of The PNC Financial Services Group, Inc., provided that PNC gives the Fund
thirty (30) days prior written notice of such assignment. To the
extent PNC assigns its rights hereunder, PNC shall remain liable to the Fund,
its affiliates and any person or entity claiming through the Fund or its
affiliates to the same extent as PNC is liable under Section 10 and Section 11
hereof.
19. Counterparts. This Agreement
may be executed in two or more counterparts, each of which shall be deemed
an original, but all of which together shall constitute one and the same
instrument.
20. Further
Actions. Each party agrees
to perform such further acts and execute such further documents as are necessary
to effectuate the purposes hereof.
21.
|
Miscellaneous.
|
(a) Notwithstanding
anything in this Agreement to the contrary, the Fund agrees not to make any
modifications to its registration statement or adopt any policies which would
affect materially the obligations or responsibilities of PNC hereunder without
the prior written approval
12
(b) of PNC,
which approval shall not be unreasonably withheld or delayed. The scope of
services to be provided by PNC under this Agreement shall not be increased as a
result of new or revised regulatory or other requirements that may become
applicable with respect to the Fund, unless the parties hereto expressly agree
in writing to any such increase.
(c) During
the term of this Agreement and for one year thereafter, the Fund shall not (with
the exceptions noted in the immediately succeeding sentence) knowingly solicit
or recruit for employment or hire any of PNC’s employees, and the Fund shall
cause the Fund’s sponsor and the Fund’s affiliates to not (with the exceptions
noted in the immediately succeeding sentence) knowingly solicit or recruit for
employment or hire any of PNC’s employees. To “knowingly” solicit,
recruit or hire within the meaning of this provision does not include, and
therefore does not prohibit, solicitation, recruitment or hiring of a PNC
employee by the Fund, the Fund’s sponsor or an affiliate of the Fund if the PNC
employee was identified by such entity solely as a result of the PNC employee’s
response to a general advertisement by such entity in a publication of trade or
industry interest or other similar general solicitation by such
entity.
(d) Except as
expressly provided in this Agreement, PNC hereby disclaims all representations
and warranties, express or implied, made to the Fund or any other person,
including, without limitation, any warranties regarding quality, suitability,
merchantability, fitness for a particular purpose or otherwise (irrespective of
any course of dealing, custom or usage of trade), of any services or any goods
provided incidental to services provided under this Agreement. PNC
disclaims any warranty of title or non-infringement except as otherwise set
forth in this Agreement.
(e) This
Agreement embodies the entire agreement and understanding between the parties
and supersedes all prior agreements and understandings relating to the subject
matter hereof, provided that the parties may embody in one or more separate
documents their agreement, if any, with respect to delegated
duties. The captions in this Agreement are included for convenience
of reference only and in no way define or delimit any of the provisions hereof
or otherwise affect their construction or effect. Notwithstanding any provision
hereof, the services of PNC are not, nor shall they be construed as
constituting, legal advice or the provision of legal services for or on behalf
of the Fund or any other person. Neither this Agreement nor the provision of
services under this Agreement establishes or is intended to establish an
attorney-client relationship between the Fund and PNC.
(f) The Fund
will provide such information and documentation as PNC may reasonably request in
connection with services provided by PNC to the Fund.
(g) This
Agreement shall be deemed to be a contract made in Delaware and governed by
Delaware law, without regard to principles of conflicts of law.
(h) If any
provision of this Agreement shall be held or made invalid by a court decision,
statute, rule or otherwise, the remainder of this Agreement shall not be
affected thereby. This Agreement shall be binding upon and shall
inure to the benefit of the parties hereto and their respective successors and
permitted assigns. Except as may be explicitly stated in this Agreement, (i)
this Agreement is not for the benefit of any other person or entity and (ii)
there
13
(i) shall be
no third party beneficiaries hereof.
(j) The
facsimile signature of any party to this Agreement shall constitute the valid
and binding execution hereof by such party.
(k) To help
the U.S. government fight the funding of terrorism and money laundering
activities, U.S. Federal law requires each financial institution to obtain,
verify, and record certain information that identifies each person who initially
opens an account with that financial institution on or after October 1, 2003.
Certain of PNC’s affiliates are financial institutions, and PNC may, as a matter
of policy, request (or may have already requested) the Fund’s name, address and
taxpayer identification number or other government-issued identification number,
and, if such party is a natural person, that party’s date of birth. PNC may also
ask (and may have already asked) for additional identifying information, and PNC
may take steps (and may have already taken steps) to verify the authenticity and
accuracy of these data elements.
14
IN
WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed as
of the day and year first above written.
PNC GLOBAL INVESTMENT
SERVICING (U.S.) INC.
By: /s/ Xxx
Xxxxxxxx
Name: Xxx
X. Xxxxxxxx
Title: Senior
Vice President
BRIDGEWAY FUNDS, INC.
By: /s/ Xxxxxxx Xxxxxxx
Name: Xxxxxxx Xxxxxxx
Title: President
15
EXHIBIT
A
THIS
EXHIBIT A, effective as of February 20, 2010 is Exhibit A to that certain
Administration and Accounting Services Agreement effective as of February 20,
2010 or such other date as the parties agree in writing between PNC Global
Investment Servicing (U.S.) Inc. and Bridgeway Funds, Inc.
Portfolios
Aggressive
Investors 1 Fund
Aggressive
Investors 2 Fund
Ultra-Small
Company Fund
Ultra-Small
Company Market Fund
Micro-Cap
Limited Fund
Small-Cap
Growth Fund
Small-Cap
Value Fund
Large-Cap
Growth Fund
Large-Cap
Value Fund
Blue Chip
35 Index Fund
Balanced
Fund
16
EXHIBIT
B
Typesetting
Services
1.
|
PNC
has entered into an agreement with a financial printer (the “Print
Vendor”) for the Print Vendor to provide to PNC the ability to generate
semi-annual shareholder reports on Form N-CSR and quarterly shareholder
reports on Form N-Q filings (collectively “Financial Reports”) for its
clients. Notwithstanding anything to the contrary herein, PNC shall not be
obligated to perform any of the services described in this Exhibit unless
an agreement, including all relevant schedules and appendices thereto,
between PNC and the Print Vendor for the provision of such services is
then-currently in effect. PNC will inform the Fund of the
identity of the Print Vendor, and the Fund is free to attempt to contract
directly with the Printer Vendor for the provision of the services
described in this Exhibit.
|
2.
|
PNC
shall provide the following service to the
Fund:
|
2.1
|
PNC
will, or will cause the Print Vendor to, as applicable for the particular
Financial Report: (i) create financial compositions for Financial Reports
and the related XXXXX files; (ii) maintain country codes, industry class
codes, security class codes and state codes; (iii) map individual general
ledger accounts into master accounts to be displayed in the Financial
Reports; (iv) create components that will specify the proper grouping and
sorting for display of portfolio information; (v) create components that
will specify the proper calculation and display of financial data required
for each Financial Report (except for identified manual entries, which PNC
will enter); (vi) process, convert and load security and general ledger
data; and (vii) include in the Financial Report shareholder letters,
Management Discussion and Analysis and (“MD&A”) commentary, notes on
performance, notes to financials, report of independent auditors, fund
management listing, service providers listing and fund spectrums, all as
provided from external parties to
PNC.
|
2.2
|
PNC
will cause the Print Vendor to perform document publishing to include the
ability to output both print-ready PDF files and XXXXX ASCII files
(limited to one XXXXX ACSII filing per Financial
Report). Unless mutually agreed in writing between PNC and the
Fund, PNC will use the same layout, for production data, for every
successive reporting period.
|
2.3
|
PNC
will use the Print Vendor’s system to generate Financial Reports, which
shall include as applicable: (i) front/back cover; (ii) table of contents;
(iii) shareholder letter; (iv) MD&A commentary; (v) sector weighting
graphs/tables; (vi) disclosure of fund expenses; (vii) schedules of
investments; (viii) statement of net assets; (ix) statements of
assets and liabilities; (x) statements of operation; (xi) statements of
changes; (xii) statements of cash flows; (xiii) financial highlights;
(xiv) notes to financial statements; (xv) report of
independent
|
17
2.4
|
registered
public accounting firm; (xvi) tax information; and (xvii) additional Fund
information as mutually agreed in writing between PNC and the
Fund.
|
3.
|
The
Fund shall timely review and comment on, and, as the Fund deems necessary,
cause its counsel and accountants to timely review and comment on, all
Financial Reports to be printed, and the Fund shall timely provide final
sign-off. Absent timely final sign-off by the Fund, PNC shall
not have responsibility to timely produce the affected Financial
Report.
|
4.
|
Notwithstanding
any provision of this Exhibit, the services of PNC are not, nor shall they
be construed as constituting, legal advice or the provision of legal
services for or on behalf of the Fund or any other
person. Neither this Exhibit nor the provision of services
under this Exhibit establishes or is intended to establish an
attorney-client relationship between PNC and the Fund or any other
person.
|
5.
|
Notwithstanding
anything to the contrary in the Agreement the Fund hereby agrees to
indemnify, defend and hold harmless PNC (including its officers, directors
and employees) from all taxes, charges, losses, expenses, damages,
assessments, claims and liabilities (including without limitation
reasonable attorneys’ fees and disbursements and liabilities arising under
any securities laws or blue sky laws) that arise directly or indirectly
out of errors or defects in the Financial Reports, except that the Fund
need not indemnify PNC for Losses to the extent such Losses are caused by
PNC’s own negligence, intentional misconduct, bad faith or willful
misfeasance in the performance of PNC’s obligations set forth in this
Exhibit.
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18
EXHIBIT
C
Service
Levels
PNC has
agreed to perform the services described in this Agreement in accordance with
the service standards set forth on this Exhibit C. The parties agree
that such service standards may be revised, from time to time, by mutual
agreement.
In the
event PNC fails to meet a service standard in any particular month, PNC agrees
to take appropriate corrective measures within the following month in order to
be in compliance with the appropriate standard at the end of such month;
provided, however, that the foregoing requirement shall not apply in those
instances in which PNC’s failure to meet a service standard was due to
circumstances beyond its control.
1.
|
Number
of accurate NAVs calculated divided by the total number of NAVs calculated
(excluding Money Market Funds)*:99%
|
·
|
“NAV”
for this purpose is class net assets divided by total class shares
outstanding. An NAV is not accurate if, upon recalculation, the
change in the NAV is greater than a full xxxxx. An inaccurate
NAV (an error greater than 1 cent per share of the asset value)
calculation may persist beyond one day. If an error lasts more
than one business day, it is treated as one error and excluded from both
the numerator and denominator after the first day for that month’s
calculation unless the source of the inaccuracy changes during the
relevant period.
|
* Any
errors in NAVs caused by factors outside PNC GIS’ reasonable control shall be
excluded from this calculation.
2.
|
Number
of accurate NAVs Reported to NASDAQ divided by number of total NAVs
required to be reported to NASDAQ*:99%
|
·
|
“NAV”
for this purpose is class net assets divided by total class shares
outstanding. An NAV is not accurate if, upon recalculation, the
change in the NAV is greater than a full xxxxx. An inaccurate
NAV (an error greater than 1 cent per share of the asset value)
calculation may persist beyond one day. If an error lasts more
than one business day, it is treated as one error and excluded from both
the numerator and denominator after the first day for that month’s
calculation unless the source of the inaccuracy changes during the
relevant period.
|
* Any
errors in NAVs caused by factors outside PNC GIS’ reasonable control shall be
excluded from this calculation.
3.
|
Provided
PNC has timely received all necessary information from third parties
(including the Fund and outside counsel for the Fund) for a particular
filing, PNC will timely file (or coordinate the filing of) the following
items**:100%
|
·
|
Annual
Registration Statement—Filed within 119 days of fiscal
year-end.
|
·
|
Annual
Report, Semi-Annual Reports—Completed and commence mailing to shareholders
by the 59th day following the report
date.
|
·
|
Form
N-SAR—Completed and filed with the SEC by the 59th
day following the report date.
|
·
|
Form
N-Q—Completed and SEC filing coordinated with the financial printer on or
before the 59th day following the report
date.***
|
·
|
Form
N-CSR—Completed and SEC filing coordinated with the financial printer on
or before the 9th day following the corresponding report mail
date.***
|
·
|
Form
24F-2—Prepared and filed within 89 days of fiscal
year-end.
|
19
·
|
Form
N-PX— Prepared and filed by August 30th
each calendar year.
|
·
|
Forms
1120-RIC and 8613—Prepared and filed by each fund with the U.S. Internal
Revenue Service by due date, inclusive of extensions where
allowable.
|
**
|
If
the SEC filing date is on a weekend or holiday, the filing will be done on
the next business day.
|
***PNC
will not be responsible for filing delays caused directly or indirectly by
the financial printer.
|
These
service standards are subject to all of the terms of the Agreement.
The
required Standard (performance level) associated with a Function will be
measured by dividing the total number of times that Function was correctly
performed during the month by the total number of times that Function occurred
during the month.
For
purposes of the foregoing, a failure to perform a particular function properly
includes only those failures for which PNC, in its capacity under this
Agreement, would not be excused and for which PNC would be responsible under the
Agreement.
If PNC
has reason to believe that a NAV is or may be incorrect, it may either
“withhold” the NAV from NASDAQ or “withdraw” a NAV previously submitted, in
consultation with an appropriate representative of the Funds. In such
event, PNC shall not be deemed to have failed to report to NASDAQ by the
applicable cut-off time.
20
APPENDIX
A
Definitions
As used
in this Agreement:
|
(a)
|
“1933 Act”
means the Securities Act of 1933, as
amended.
|
|
(b)
|
“1934 Act”
means the Securities Exchange Act of 1934, as
amended.
|
|
(c)
|
“Authorized
Person” means any officer of the Fund and any other person duly
authorized by the Fund’s Board of Directors or Trustees to give Oral
Instructions or Written Instructions on behalf of the Fund. An
Authorized Person’s scope of authority may be limited by setting forth
such limitation in a written document signed by both parties
hereto.
|
|
(d)
|
“Oral
Instructions” mean oral instructions received by PNC from an
Authorized Person or from a person reasonably believed by PNC to be an
Authorized Person. PNC may, in its sole discretion in each
separate instance, consider and rely upon instructions it receives from an
Authorized Person via electronic mail as Oral
Instructions.
|
|
(e)
|
“SEC” means the
Securities and Exchange Commission.
|
|
(f)
|
“Securities
Laws” means the 1933 Act, the 1934 Act and the 1940
Act.
|
|
(g)
|
“Shares” means
the shares of beneficial interest of any series or class of the
Fund.
|
|
(h)
|
“Written
Instructions” mean (i) written instructions signed by an Authorized
Person (or a person reasonably believed by PNC to be an Authorized Person)
and received by PNC or (ii) trade instructions transmitted (and received
by PNC) by means of an electronic transaction reporting system access to
which requires use of a password or other authorized
identifier. The instructions may be delivered electronically
(with respect to sub-item (ii) above) or by hand, mail, tested telegram,
cable, telex or facsimile sending
device.
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21