PORTFOLIO MANAGEMENT AGREEMENT
Exhibit (d)(9)(a)
AGREEMENT made this 26th day of June, 2000 between Capital Guardian Trust Company
(“Portfolio Manager”), a California corporation and THE XXXXXX XXXXXXXXX TRUST, a Delaware business
trust (“Trust”).
WHEREAS, the Trust is registered as an open-end, diversified, management series investment company
under the Investment Company Act of 1940, as amended (“Investment Company Act”) which currently
offers five series of beneficial interests (“shares”) representing interests in separate investment
portfolios, and may offer additional portfolios in the future; and
WHEREAS, the Trust desires to retain the Portfolio Manager to provide a continuous program of
investment management for The International Equity Portfolio of the Trust (“Portfolio”) and
Portfolio Manager is willing, in accordance with the terms and conditions hereof, to provide such
services to the Trust;
NOW THEREFORE, in consideration of the promises and covenants set forth herein and intending to be
legally bound hereby, it is agreed between the parties as follows:
1. Appointment of Portfolio Manager. The Trust hereby retains Portfolio Manager to provide the
investment services set forth herein and Portfolio Manager agrees to accept such appointment. In
carrying out its responsibilities under this Agreement, the Portfolio Manager shall at all times
act in accordance with the investment objectives, policies and restrictions applicable to the
Portfolio as set forth in the then current Registration Statement of the Trust, applicable
provisions of the Investment Company Act and the rules and regulations promulgated under that Act
and other applicable federal securities laws.
2. Duties
of Portfolio Manager.
(a) Portfolio Manager shall provide a continuous program of investment management for that portion
of the assets of the Portfolio (“Account”) that may, from time to time be allocated to it by the
Trust’s Board of Trustees, in writing, by an authorized officer of the Trust. It is understood that
the Account may consist of all, a portion of or none of the assets of the Portfolio, and that the
Board of Trustees has the right to allocate and reallocate such assets to the Account at any time,
and from time to time, upon such notice to the Portfolio Manager as may be reasonably necessary, in
the view of the Trust, to ensure orderly management of the Account or the Portfolio.
(b) Subject to the general supervision of the Trust’s Board of Trustees, Portfolio Manager shall
have sole investment discretion with respect to the Account, including investment research,
selection of the securities to be purchased and sold and the portion of the Account, if any, that
shall be held uninvested, and the selection of brokers and dealers through which securities
transactions in the Account shall be executed. Specifically, and without limiting the generality of
the foregoing, Portfolio Manager agrees that it will:
(i) promptly advise the Portfolio’s designated custodian bank and administrator or accounting agent
of each purchase and sale, as the case may be, made on behalf of the Account, specifying the name
and quantity of the security purchased or sold, the unit and aggregate purchase or sale price,
commission paid, the market on which the transaction was effected, the trade date, the settlement
date, the identity of the effecting broker or dealer and/or such other information, and in such
manner, as may from time to time be reasonably requested by the Trust;
(ii) maintain all applicable books and records with respect to the securities transactions of the
Account. Specifically, Portfolio Manager agrees to maintain with respect to the Account those
records required to be maintained under Rule 31a-1(b)(1), (b)(5) and (b)(6) under the Investment
Company Act with respect
to transactions in the Account including, without limitation, records which reflect securities
purchased or sold in the Account, showing for each such transaction, the name and quantity of
securities, the unit and aggregate purchase or sale price, commission paid, the market on which the
transaction was effected, the trade date, the settlement date, and the identity of the effecting
broker or dealer. Portfolio Manager will preserve such records in the manner and for the periods
prescribed by Rule 31a-2 under the Investment Company Act. Portfolio Manager acknowledges and
agrees that all records it maintains for the Trust are the property of the Trust and Portfolio
Manager will surrender promptly to the Trust any such records upon the Trust’s request. The Trust
agrees, however, that Portfolio Manager may retain copies of those records that are required to be
maintained by Portfolio Manager under federal or state regulations to which it may be subject or
are reasonably necessary for purposes of conducting its business;
(iii) provide, in a timely manner, such information as may be reasonably requested by the Trust or
its designated agents to assist the Trust or its designated agent in (a) the daily computation of
the Portfolio’s net asset value and net income; (b) the preparation of proxy statements or
amendments to the Trust’s registration statement; and (c) the monitoring investments made in the
Account to ensure compliance with the various limitations on investments applicable to the
Portfolio and to ensure that the Portfolio will continue to qualify for the special tax treatment
accorded to regulated investment companies under Subchapter M of the Internal Revenue Code of 1986,
as amended; and
(iv) render regular reports to the Trust concerning the performance of Portfolio Manager of its
responsibilities under this Agreement. In particular, Portfolio Manager agrees that it will, at the
reasonable request of the Board of Trustees, attend meetings of the Board or its validly
constituted committees and will, in addition, make its officers and employees available to meet
with the officers and employees of the Trust at least quarterly and at other times upon reasonable
notice, to review the investments and investment program of the Account.
3. Portfolio Transaction and Brokerage. In placing orders for portfolio securities with brokers and
dealers, Portfolio Manager shall use its best efforts to execute securities transactions on behalf
of the Account in such a manner that the total cost or proceeds in each transaction is the most
favorable under the circumstances. Portfolio Manager may, however, in its discretion, direct orders
to brokers that provide to Portfolio Manager research, analysis, advice and similar services, and
Portfolio Manager may cause the Account to pay to those brokers a higher commission than may be
charged by other brokers for similar transactions, provided that Portfolio Manager determines in
good faith that such commission is reasonable in terms either of the particular transaction or of
the overall responsibility of the Portfolio Manager to the Account and any other accounts with
respect to which Portfolio Manager exercises investment discretion, and provided further that the
extent and continuation of any such practice is subject to review by the Trust’s Board of Trustees.
Portfolio Manager shall not execute any portfolio transactions for the Trust with a broker or
dealer which is an “affiliated person” of the Trust or Portfolio Manager, including any other
investment advisory organization that may, from time to time act as a portfolio manager for the
Portfolio or any of the Trust’s other Portfolios, without prior written approval of the Trust. The
Trust shall provide a list of such affiliated brokers and dealers to Portfolio Manager and will
promptly advise Portfolio Manager of any changes in such list.
4. Expenses and Compensation. Portfolio Manager shall pay all of its expenses incurred in the
performance of its duties under this Agreement and shall not be required to pay any other expenses
of the Trust. For its services under this Agreement, Portfolio Manager shall be entitled to receive
a fee in accordance with Schedule A hereto.
5.
Limitation of Liability and Indemnification.
(a) Neither the Portfolio Manager nor any person that is an “affiliated person” of the Portfolio
Manager or any of its affiliated companies (collectively, “Associated Persons”) shall be liable for
any error of judgment or mistake of law or for any loss suffered by the Trust in connection with
the matters to which this Agreement relates including, without limitation, losses that may be
sustained in connection with the
purchase, holding, redemption or sale of any security or other investment by the Trust except a
loss resulting from willful misfeasance, bad faith or gross negligence on the part of Portfolio
Manager or any such Associated Person in the performance of its duties or from reckless disregard
by any such Portfolio Manager or Associated Person of its duties under this Agreement. In no event
shall the Portfolio Manager or its Associated Persons have any liability arising from the conduct
of any other portfolio manager with respect to the portion of the Portfolio’s assets not allocated
to the Portfolio Manager.
(b) Notwithstanding the foregoing, Portfolio Manager expressly agrees that the Trust may rely upon
written information provided by Portfolio Manager to the Trust (including, without limitation,
information contained in Portfolio Manager’s then current Form ADV) concerning the Portfolio
Manager and its Associated Persons in accordance with Section 9 of the Agreement or otherwise in
preparing the Trust’s registration statement and amendments thereto and certain periodic reports
relating to the Trust and its Portfolios that are required to be furnished to shareholders of the
Trust and/or filed with the Securities and Exchange Commission (“SEC Filing”), provided that a copy
of any such filing is provided to Portfolio Manager at least 10 days prior to the date on which it
will become effective, in the case of a registration statement or, in the case of proxy statements
and/or shareholders report, at least 10 days prior to the date on which such document is first
distributed shareholders for the purpose of obtaining Portfolio Manager’s consent pursuant to
Section (v).
Portfolio Manager agrees to indemnify and hold harmless the Trust and each of its Trustees and
officers from any claims, liabilities and expenses (including reasonable attorneys’ fees),
incurred: (i) as a result of any untrue statement, or alleged untrue statement, of a material fact
made by Portfolio Manager in such written information; and/or (ii) as a result of the omission, or
the alleged omission, in such written information of any material fact necessary in order to make
the statements made, in the light of the circumstances under which they are made, not misleading
(“Material Omission”), provided that the Trust has relied upon such statement or Material Omission
in preparing any SEC Filing. Portfolio Manager shall not be required to indemnify any person under
this Section 5 to the extent that Portfolio Manager relied upon an untrue statement or Material Omission
made by an officer or Trustee of the Trust or where such untrue statement or Material Omission was
made in reliance upon information furnished to the Portfolio Manager in writing by such officer or
Trustee, or by the Trust’s custodian bank, administrator or accounting agent.
(c) The Trust agrees to indemnify and hold harmless the Portfolio Manager and its Associated
Persons from any claims, liabilities and expenses, including reasonable attorneys’ fees, incurred
as a result of any untrue statement of a material fact which relates to information in any SEC
filing, or any omission to state in such written information a material fact necessary to make such
statements not misleading (“material omission”), contained in any information in such SEC filings
not supplied orally, by electronic transmission or in writing to Trust or its administrator,
transfer agent, custodian, distributor or to Xxxxxx Xxxxxxxxx & Co., Inc., the Trust’s investment
manager, by the Portfolio Manager.
6. Permissible Interest. Subject to and in accordance with the Trust’s Declaration of Trust and
Bylaws and corresponding governing documents of Portfolio Manager, Trustees , officers, agents and
shareholders of the Trust may have an interest in the Portfolio Manager as officers, directors,
agents and/or shareholders or otherwise. Portfolio Manager may have similar interests in the Trust.
The effect of any such interrelationships shall be governed by said governing documents and the
provisions of the Investment Company Act.
7.
Duration, Termination and Amendments.
(a) This Agreement shall become effective as of the date on which it shall be approved by the
shareholders of the Portfolio in the manner contemplated by Section 15(a) of the 1940 Act and shall
continue in effect until for a period of two years from that date. This Agreement shall continue in
effect from year to year thereafter for so long as its continuance is specifically approved, at
least annually, by (i) a majority of the Board of Trustees or the vote of the holders of a majority
of the Portfolio’s outstanding
voting securities; and (ii) the affirmative vote, cast in person at a meeting called for the
purpose of voting on such continuance, of a majority of those members of the Board of Trustees
(“Independent Trustees “) who are not “interested persons” of the Trust or any investment adviser
to the Trust.
(b) This Agreement may be terminated by the Trust or by Portfolio Manager at any time and without
penalty upon sixty days written notice to the other party, which notice may be waived by the party
entitled to it. This Agreement may not be amended except by an instrument in writing and signed by
the party to be bound thereby provided that if the Investment Company Act requires that such
amendment be approved by the vote of the Board, the Independent Trustees and/or the holders of the
Trust’s or the Portfolio’s outstanding shareholders, such approval must be obtained before any such
amendment may become effective. This Agreement shall terminate upon its assignment. For purposes of
this Agreement, the terms “majority of the outstanding voting securities, “assignment” and
“interested person” shall have the meanings set forth in the Investment Company Act.
8. Confidentiality; Use of Name.
(a) Portfolio Manager acknowledges and agrees that during the course of its responsibilities
hereunder, it may have access to certain information that is proprietary to the Trust or to one or
more of the Trust’s agents or service providers. Portfolio Manager agrees that Portfolio Manager,
its officers and its employees shall treat all such proprietary information as confidential and
will not use or disclose information contained in, or derived from such material for any purpose
other than in connection with the carrying out of Portfolio Manager’s responsibilities hereunder.
In addition, Portfolio Manager shall use its best efforts to ensure that any agent or affiliate of
Portfolio Manager who may gain access to such proprietary materials shall be made aware of the
proprietary nature of such materials and shall likewise treat such materials as confidential.
(b) It is acknowledged and agreed that the names “Xxxxxx Xxxxxxxxx,” “Xxxxxx Xxxxxxxxx Chief
Investment Officers” (which is a registered trademark of Xxxxxx, Xxxxxxxxx & Co., Inc. (“HCCI”)),
and derivatives of either, as well as any logo that is now or shall later become associated with
either name (“Marks”) are valuable property of HCCI and that the use of the Marks, or any one of
them, by the Trust or its agents is subject to the license granted to the Trust HCCI. Portfolio
Manager agrees that it will not use any Xxxx without the prior written consent of the Trust.
(c) It is acknowledged and agreed that the name “Capital Guardian Trust Company,” the names of the
Portfolio Manager’s affiliates within The Capital Croup Companies, Inc., and any derivative or logo
or trade or service xxxx (including but not limited to the American Funds Group of mutual funds),
are the valuable property of the Portfolio Manager. The Trust shall have the right to use such
names(s), derivatives, logos, trade or service marks only with the prior written approval of the
Portfolio Manager, which approval shall not be unreasonably withheld or delayed so long as this
Agreement is in effect. Upon termination of this Agreement, the Trust shall forthwith cease to use
such name(s), derivatives, logos, trade or service marks. The Trust agrees that it will review with
the Portfolio Manager any advertisement, sales literature, or notice prior to its use that makes
reference to the Portfolio Manager so that the Portfolio Manager may review the context in which it
is referred to, it being agreed that the Portfolio Manager shall have no responsibility to ensure
the adequacy of the form or content of such materials for the purposes of the 1940 Act or other
applicable laws and regulations. If the Trust makes any unauthorized use of the Portfolio Manager’s
name(s) derivatives, logos, trade or service marks, the parties acknowledge that the Portfolio
Manage4 shall suffer irreparable harm for which monetary damages are inadequate and thus, the
Portfolio Manager shall be entitled to injunctive relief.
(d) The provisions of this Section 8 shall survive termination of this Agreement.
9. Representation, Warranties and Agreements of Portfolio Manager.
Portfolio Manager represents and warrants that:
(a) It is a “bank” as defined under the Investment Advisers Act of 1940 (“Investment Advisers
Act”), and thereby exempt from registration under the Investment Advisers Act and that it will
promptly report to the Trust the commencement of any formal proceeding that could render the
Portfolio Manager ineligible to serve as an investment adviser to a registered investment company
under Section 9 of the Investment Company Act or any actions that Portfolio Manager has determined
to take in connection with changes in its status as an entity that is exempt from registration
under the Investment Advisers Act.
(b) It will take such actions as may be necessary, and shall provide such information that is
reasonably requested by the Trust in connection with the Trust’s obligations under Rule 17j-1 under
the 1940 Act. In particular, Portfolio Manager represents that it is subject to a written code of
ethics (“Portfolio Manager’s Code”) complying with the requirements of Rule 17j-1 under the 1940
Act. Upon the written request of the Trust, Portfolio Manager shall permit the Trust, or it
designated agents, to examine the reports required to be made by Portfolio Manager under such rule
and acknowledges that the Trust may, in response to regulations or recommendations issued by the
Securities and Exchange Commission or other regulatory agencies, from time to time, request
additional information regarding the personal securities trading of its directors, partners,
officers and employees and the policies of Portfolio Manager with regard to such trading. Portfolio
Manager agrees that it make every effort to respond to the Trust’s reasonable requests in this
area.
(c) Upon request of the Trust, Portfolio Manager shall promptly supply the Trust with any
information concerning Portfolio Manager and its stockholders, employees and affiliates that the
Trust may reasonably require in connection with the preparation of its registration statements,
proxy materials, reports and other documents required, under applicable state or Federal laws, to
be filed with state or Federal agencies or to be provided to shareholders of the Trust.
10. Status of Portfolio Manager. The Trust and Portfolio Manager acknowledge and agree that the
relationship between Portfolio Manager and the Trust is that of an independent contractor and under
no circumstances shall any employee of Portfolio Manager be deemed an employee of the Trust or any
other organization that the Trust may, from time to time, engage to provide services to the Trust,
its Portfolios or its shareholders. The parties also acknowledge and agree that nothing in this
Agreement shall be construed to restrict the right of Portfolio Manager or its affiliates to
perform investment management or other services to any person or entity, including without
limitation, other investment companies and persons who may retain Portfolio Manager to provide
investment management services and the performance of such services shall not be deemed to violate
or give rise to any duty or obligations to the Trust.
11. Counterparts and Notice. This Agreement may be executed in one or more counterparts, each of
which shall be deemed to be an original. Any notice required to be given under this Agreement shall
be deemed given when received, in writing addressed and delivered, by certified mail, by hand or
via overnight delivery service as follows:
If to the Trust:
Xx. Xxxxxx X. Xxxxxxxxx, President
The Xxxxxx Xxxxxxxxx Trust
000 Xxxx Xxxxx Xxxxxxxxx Xxxxxx
Xxxx Xxxxxxxxxxxx, XX 00000-0000
The Xxxxxx Xxxxxxxxx Trust
000 Xxxx Xxxxx Xxxxxxxxx Xxxxxx
Xxxx Xxxxxxxxxxxx, XX 00000-0000
If to Portfolio Manager:
Capital Guardian Trust Company
000 Xxxxx Xxxx Xxxxxx
Xxx Xxxxxxx, XX 00000
000 Xxxxx Xxxx Xxxxxx
Xxx Xxxxxxx, XX 00000
Attention: Treasurer
12. Miscellaneous. The captions in this Agreement are included for convenience of reference only
and in no way define or delimit any of the provisions hereof or otherwise affect their construction
or effect. If any provision of this Agreement shall be held or made invalid by a court decision,
statute, rule or otherwise, the remainder of this Agreement shall not be affected thereby. This
Agreement shall be binding upon and shall inure to the benefit of the parties hereto and their
respective successors and shall be governed by the law of the state of Delaware provided that
nothing herein shall be construed as inconsistent with the Investment Company Act or the Investment
Advisers Act.
Portfolio Manager is hereby expressly put on notice of the limitations of shareholder and Trustee
liability set forth in the Declaration of Trust of the Trust and agrees that obligations assumed by
the Trust pursuant to this Agreement shall be limited in all cases to the assets of The
International Equity Portfolio. Portfolio Manager further agrees that it will not seek satisfaction
of any such obligations from the shareholders or any individual shareholder of the Trust, or from
the Trustees of the Trust or any individual Trustee of the Trust.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by their officers
thereunto duly authorized as of the day and year first written above.
ATTEST: | Capital Guardian Trust Company | |||||
By: | /s/ Xxxxxxx X. Xxxx | |||||
ATTEST: | The Xxxxxx CallaghanTrust | |||||
By: | /s/ Xxxxxx X. Xxxx | |||||
The International Equity Portfolio |
COMPENSATION
Performance Based Compensation. The parties acknowledge and agree that the Trust has retained the
Portfolio Manager to provide a continuous program of investment management for a portion of the
assets of The International Equity Portfolio of the Trust (“Cap Guardian Account”) pursuant to the
Agreement and that the Trust desires to compensate the Portfolio Manager for its services based, in
part, on the performance achieved by the Portfolio Manager for the Account, in accordance with the
fee arrangement set forth below.
INITIAL PERIOD. Portfolio Manager shall be entitled to receive a fee of would be adjusted to
reflect the performance of the Account only after the Performance Fee Arrangement has been in
effect for 12 months (“Initial Period”) following the date (“Effective Date”) of this Agreement.
For purposes of this Agreement, the Initial Period shall begin on the first business day of the
month following such Effective Date.
For each of the first three quarters of the Initial Period, Portfolio Manager shall receive 12.5%
of its Base Fee (i.e. 10% of the average net assets of the Cap Guardian Account or 10 basis
points). For the fourth quarter of the Initial Period, Portfolio Manager shall receive a fee equal
to .10% of the average net assets of the Cap Guardian Account plus or minus a Performance Component
multiplied by the average net assets of the Cap Guardian Account for the Initial Period. The
Performance Component shall be calculated by (a) computing the difference between (i) the total
return of the Cap Guardian Account without regard to expenses incurred in the operation of the Cap
Guardian Account (“Gross Total Return”) during the Initial Period, and (ii) the return of the EAFE
Index
(“Index Return”) during the Initial Period plus 40 basis points; and (b)
multiplying the resulting factor by 12.5%.
SUBSEQUENT QUARTERLY PERIODS. For each quarter following the fourth quarter of the Initial Period,
Portfolio Manager will receive a quarterly fee of 10 basis points plus or minus 12.5% of the
Performance Component (calculated in the same manner as set forth with respect to the Initial
Period and set forth above) multiplied by the average net assets of the Cap Guardian Account for
the immediately preceding 12 month period, on a “rolling basis.” This means that, at each quarterly
fee calculation, the Gross Total Return of the Cap Guardian Account, the Index Return and the
average net assets of the Cap Guardian Account for the most recent quarter will be substituted for
the corresponding values of the earliest quarter included in the prior fee calculation.
MAXIMUM PERFORMANCE ADJUSTED FEE. Notwithstanding the formula set forth above, the maximum fee to
which Portfolio Manager shall be entitled with respect to any 12 month period shall be .60% of the
average net assets of the Cap Guardian Account (or 60 basis points). The maximum fee to which
Portfolio Manager shall be entitled with respect to any quarter (other than the fourth quarter of
the Initial Period) shall be .15% of the average net assets of the Cap Guardian Account (or 15
basis points). Due to the performance hurdle noted above, this maximum fee level would be attained
only to the extent that the Cap Guardian Account outperforms the Index by a factor of at least 200
basis points.
MINIMUM CONTRACTUAL FEE. The minimum fee payable to Portfolio Manager for any twelve month period
shall be 20% of the average net assets of the CapGuardian Account or 20 basis points. This minimum
fee would obtain, however, only in the event that the Cap Guardian Account underperforms the EAFE
Index by a factor of at least 120 basis points.
RECOUPMENT FEATURE. The Performance Fee Arrangement provides for a “recoupment feature” with
respect to the Initial Period. If the aggregate of the payments to Portfolio Manager made with
respect to the first four quarters following the Effective Date exceed the Performance Adjusted Fee
to which Portfolio Manager would be entitled with respect to the Initial Period, advisory fees
payable to Portfolio Manager with respect to each succeeding quarter will be reduced until the
difference between the
aggregate quarterly fees received by Portfolio Manager with respect to the Initial Period and such
Performance Adjusted Fee is fully recouped by the Cap Guardian Account. In accordance with the
Minimum Contractual Fee provision noted above, however, no quarterly payment to CapGuardian will be
less than .05% (or 5 basis points). Portfolio Manager could, therefore, not be entitled to receive
any advisory fee payment following the Initial Period, depending on the performance actually
achieved by the Cap Guardian Account during such period.
SUSPENSION OF PERFORMANCE BASED COMPENSATION. The parties acknowledge and agreement that the
performance adjustments contemplated above will be suspended after such date, if any, on which
Portfolio Manager (or the separately identified division of Portfolio Manager’s that provides the
services contemplated under this Agreement) is required to be registered under the Investment
Advisers Act of 1940 and is subject to Section 205 thereof, unless and until Portfolio Manager (or
such division) obtains an order (“Exemptive Order”) or other relief appropriate relief from the
Securities and Exchange Commission permitting Portfolio Manager to receive performance fee
adjustments calculated in the manner contemplated by this fulcrum fee arrangement. In the event
that performance adjustments are suspended, Portfolio Manager will receive an annual fee,
calculated daily and payable quarterly, of .40% of the assets in the Account, until such time as
the Exemptive Order or other relief is obtained.
EXPENSES; EFFECTIVENESS. Portfolio Manager shall pay all expenses incurred by it in the performance
of its duties under the Agreement and shall not be required to pay any other expenses of the Trust,
including but not limited to brokerage and transactions costs incurred by the Trust. In the event
of termination of this Agreement, all compensation due to the Portfolio Manager through the date of
termination will be calculated on a pro-rated basis through the date of termination and paid within
fifteen business days of the date of termination.
CAPITAL GUARDIAN TRUST COMPANY
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THE XXXXXX XXXXXXXXX TRUST ON BEHALF OF THE INTERNATIONAL EQUITY PORTFOLIO |
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BY: /s/ Xxxxxx X. Xxxx
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BY: /s/ Xxxxxx Xxxx |