MASTER FUND SUB-ACCOUNTING AND SUB-ADMINISTRATION AGREEMENT
THIS AGREEMENT is made as of the 30th
day of June, 2005, by and between New York Life Investment Management LLC
(”NYLIM”), and Investors Bank & Trust Company, a Massachusetts trust company
(the “Bank”).
WHEREAS, NYLIM is the manager and/or
administrator of the Funds listed on Appendix A (each a “Fund”, collectively
“the Funds”), and, each Fund is an open-end investment company registered under
the Investment Company Act of 1940, as amended (the “1940 Act”) and is
authorized to issue shares of common stock (the “Shares”) in separate series
with each such series representing interests in a separate portfolio of
securities and other assets; and
WHEREAS, the Bank provides services as
a fund accounting agent and administrator of registered investment companies;
and
WHEREAS, NYLIM provides certain
administration and accounting services to the series of the Funds and NYLIM
wishes to continue to perform such services; and
WHEREAS, NYLIM and the Bank desire to
enter into an agreement pursuant to which the Bank shall provide fund
sub-accounting and sub-administrative services on behalf of those certain
investment portfolios of the Funds listed on Appendix A hereto (each
hereinafter, a “Portfolio”), as such Appendix A may be amended from time to
time
NOW, THEREFORE, in consideration of the
mutual promises and agreements herein contained and other good and valuable
consideration, the receipt of which is hereby acknowledged, the parties hereto,
intending to be legally bound, do hereby agree as follows:
1.
|
Appointment.
|
NYLIM hereby retains the Bank as
sub-administrator and fund sub-accountant of the Portfolios for the period and
on the terms set forth in this Agreement. The Bank accepts such
appointment and agrees to render the services herein set forth, for the
compensation as may
be agreed to from time to time in writing between the
parties.
2.
|
Definitions.
|
Whenever
used herein, the terms listed below will have the following
meaning:
2.1 Authorized
Person. Authorized Person will mean any of the persons duly
authorized to give Proper Instructions or otherwise act on behalf of NYLIM, and
set forth in a certificate in such form as may be acceptable to the Bank, it
being understood that upon the occurrence of any change in the information set
forth in the most recent certification on file (including without limitation any
person named in the most recent certification who is no longer an Authorized
Person as designated therein), NYLIM will provide a new or amended certification
setting forth the change and the new, additional or omitted names or signatures.
The Bank will be entitled to rely and act upon any Proper Instruction given to
it by NYLIM which has been signed by Authorized Persons named in the most recent
certification received by the Bank.
2.2 Proper
Instructions. Unless otherwise provided in this agreement, the
Bank shall act only upon Proper Instructions. Proper Instructions
shall mean instructions (which may be continuing instructions) to the Bank
regarding the provision of services under this Agreement given by an Authorized
Person, such instructions to be given in such form and manner as the Bank and a
Fund shall agree upon from time to time. Oral instructions will be
considered Proper Instructions if the Bank reasonably believes them to have been
given by an Authorized Person. NYLIM shall cause all oral instructions to be
promptly confirmed in writing by an Authorized Person. The Bank shall act upon
and comply with any subsequent Proper Instruction which modifies a prior
instruction and the sole obligation of the Bank with respect to any follow-up or
confirming instruction shall be to make reasonable efforts to detect any
discrepancy between the original instruction and such confirmation and to report
such discrepancy to an Authorized Person. NYLIM shall be responsible, at its own
expense, for taking any action, including any reprocessing, necessary to correct
any such discrepancy or error, and to the extent such action requires the Bank
to act, NYLIM shall give the Bank specific Proper Instructions as to the action
required. Proper Instructions may include communication effected
directly between electro-mechanical or electronic devices. The Bank
shall make available to NYLIM, typically by 7:00 p.m. EST each business day, all
transaction activity posted on such Fund’s account(s) on such business day,
together with historical transaction activity for such Fund.
1
3.
|
Services as Portfolio
Accountant.
|
(a) Subject
to the direction and control of NYLIM, as manager and/or administrator of the
Funds, and utilizing information provided by each Fund and its current and prior
agents and service providers, the Bank will, all as set forth in Appendixes B
and C hereto: (1) calculate daily net asset values of the Portfolio (i) in
accordance with each Fund’s operating documents and valuation procedures adopted
by the Board of Trustees/Directors of each Fund as provided to the Bank, (ii)
based on security valuations provided or directed by each Fund, each Fund’s
investment adviser, and pricing service(s) as provided herein, and (iii) based
on expense accrual amounts provided by the Fund or a representative or agent of
the Fund; (2) maintain all general ledger accounts and related sub-ledgers
needed as a basis for the calculation of each Portfolio’s net asset value; (3)
communicate at an agreed-upon time the net asset values for each Portfolio to
parties as agreed upon from time to time, and (4) assist NYLIM in conducting
various aspects of the Funds’ administrative operations. The duties
of the Bank shall be confined to those expressly set forth therein, and no
implied duties are assumed by or may be asserted against the Bank hereunder. The
Bank represents and warrants that it will use reasonable best efforts in
performing its duties outlined in Appendixes B and C hereto and will perform
such duties in compliance with the requirements of the federal securities laws,
and in conformity with industry practices.
(b) NYLIM
shall use its reasonable best efforts to cause the officers, directors,
investment adviser(s) and sub-advisers, legal counsel, independent accountants,
administrator, transfer agent, and other service providers and agents, past or
present, for each Portfolio to cooperate with the Bank and to provide the Bank
with such information, documents and advice relating to the Portfolio and the
Fund as necessary and/or appropriate or as requested by the Bank, in order to
enable the Bank to perform its duties hereunder. In connection with
its duties hereunder, the Bank shall (without investigation or verification) be
entitled and is hereby instructed to, rely upon any and all Proper Instructions,
advice, information or documents provided to the Bank by any Authorized
Person. The Bank shall be entitled to rely on any document that it
reasonably believes to be genuine and to have been signed or presented by an
Authorized Person. The Bank shall not be held to have notice of any
change of authority of any Authorized Person until receipt of written notice
thereof from the Fund. As used in this Agreement, the term
“investment adviser” includes all sub-advisers or persons performing similar
services to the Funds. Upon termination of this Agreement, the Bank
will deliver all records related to the services performed under this
agreement.
(c) To
the extent required by Rule 31a-3 under the 1940 Act, the Bank hereby agrees
that all records which it maintains for each Fund pursuant to its duties
hereunder are the property of the Fund and further agrees to surrender promptly
to the Fund any of such records upon the Fund’s request. Subject to
the terms of Section 6, and where applicable, the Bank further agrees to
preserve for the periods prescribed by Rule 31a-2 under the 1940 Act the records
which are maintained by the Bank for the Fund.
2
(d) The
Bank shall employ one or more pricing services, as directed by NYLIM, on behalf
of each Fund, to determine valuations of portfolio securities. NYLIM
shall identify to the Bank the pricing service(s) to be utilized on behalf of
each Fund. The Bank
shall value the securities at prices provided by such services. For
those securities where prices are not provided by the pricing service(s)
utilized by the Bank, each Fund’s Board of Directors/Trustees or its Valuation
Committee shall approve, in good faith, the method for determining the fair
value of the securities and provide a copy of the Fund’s Valuation Procedures to
the Bank. The Fund’s investment adviser shall determine or obtain the
valuation of the securities in accordance with those procedures and shall
deliver to the Bank the resulting prices for use in connection with its marking
to market the value of a Portfolio’s portfolio securities. The Bank
is authorized to rely on the prices provided by such service(s) or by the Fund’s
investment adviser(s) or other authorized representative of the Fund without
investigation or verification.
(e) Each
party will comply with all applicable requirements of the 1940 Act, the Internal
Revenue Code of 1986, as amended, the USA PATRIOT ACT of 2002, the Sarbanes
Oxley Act of 2002, and with respect to such laws, rules and regulations
promulgated thereunder, and the policies and limitations of each Portfolio
relating to the portfolio investments as set forth in the Prospectus and
Statement of Additional Information, or as otherwise directed in Proper
Instructions. The Bank’ monitoring and other functions hereunder
shall not relieve the Board and the investment adviser(s) of their primary
day-to-day responsibility for assuring such compliance.
(f) The
Bank shall use its reasonable best efforts to cause its employees who are deemed
to be “access persons” under a Fund’s code of ethics to report all personal
securities transactions as required by such code of ethics.
4.
|
Fund Evaluation and
Yield Calculation.
|
(a) Fund
Evaluation. The Bank shall compute and, unless otherwise
directed by the Board of a Fund, determine as of the close of regular trading on
the New York Stock Exchange on each day on which said Exchange is open for
unrestricted trading and as of such other days, or hours, if any, as may be
authorized by the Board of a Fund, the net asset value and the public offering
price of a share of capital stock of each Fund, such determination to be made in
accordance with the provisions of the Articles and By-laws of the Fund and the
Prospectus and Statement of Additional Information relating to the Fund, as they
may from time to time be amended, and any applicable resolutions of the Board at
the time in force and applicable; and promptly to notify the Fund, the proper
exchange and the NASD or such other persons as the Fund may request of the
results of such computation and determination. In computing the net
asset value hereunder, the Bank may rely in good faith upon information
furnished to it by any Authorized Person in respect of (i) the manner of accrual
of the liabilities of the Fund and in respect of liabilities of a Fund not
appearing on its books of account kept by the Bank, (ii) reserves, if any,
authorized by the Board or that no such reserves have been authorized, (iii) the
source of the quotations to be used in computing the net asset value, (iv) the
value to be assigned to any security for which no price quotations are
available, and (v) the method of computation of the public offering price on the
basis of the net asset value of the shares, and the Bank shall not be
responsible for any loss occasioned by such reliance or for any good faith
reliance on any quotations received from a source pursuant to (iii) or (iv)
above.
(b) Yield
Calculation. The Bank will compute the performance results of
the Portfolios (the “Yield Calculation”) in accordance with the provisions of
Release No. 33-6753 and Release No. IC-16245 (February 2, 1988) (the “Releases”)
promulgated by the Securities and Exchange Commission, and any subsequent
amendments to, published interpretations of or general conventions accepted by
the staff of the Securities and Exchange Commission with respect to such
releases or the subject matter thereof (“Subsequent Staff Positions”), and as
may be defined in the Funds’ prospectuses and statements of additional
information, subject to the terms set forth below:
3
(i) The
Bank shall compute the Yield Calculation for each Portfolio for the stated
periods of time as shall be mutually agreed upon, and communicate in a timely
manner the result of such computation to NYLIM.
(ii) In
performing the Yield Calculation for a Portfolio, the Bank will derive the items
of data necessary for the computation from the records it generates and
maintains for the Portfolio pursuant Section 16 hereof. The Bank
shall have no responsibility to review, confirm, or otherwise assume any duty or
liability with respect to the accuracy or correctness of any such data supplied
to it by NYLIM, the Fund, any of the Fund’s designated agents or any of the
Fund’s designated third party providers.
(iii) At
the request of the Bank, a Fund shall provide, and the Bank shall be entitled to
rely on, written standards and guidelines to be followed by the Bank in
interpreting and applying the computation methods set forth in the Releases or
any Subsequent Staff Positions as they specifically apply to a
Portfolio. In the event that the computation methods in the Releases
or the Subsequent Staff Positions or the application to a Portfolio of a
standard or guideline is not free from doubt or in the event there is any
question of interpretation as to the characterization of a particular security
or any aspect of a security or a payment with respect thereto (e.g., original issue
discount, participating debt security, income or return of capital, etc.) or
otherwise or as to any other element of the computation which is pertinent to
the Fund, NYLIM, the Fund or any of the Fund’s designated agents shall have the
full responsibility for making the determination of how the security or payment
is to be treated for purposes of the computation and how the computation is to
be made and shall inform the Bank thereof on a timely basis. The Bank
shall have no responsibility to make independent determinations with respect to
any item which is covered by this Section, and shall not be responsible for its
computations made in accordance with such determinations so long as such
computations are mathematically correct.
(iv) NYLIM
shall keep the Bank informed of all publicly available information and of any
non-public advice, or information obtained by the Fund from its independent
auditors or by its personnel or the personnel of its investment adviser, or
Subsequent Staff Positions related to the computations to be undertaken by the
Bank pursuant to this Agreement and the Bank shall not be deemed to have
knowledge of such information (except as contained in the Releases) unless it
has been furnished to the Bank in writing.
5.
|
Fees; Delegation;
Expenses.
|
(a) For
the services rendered by the Bank hereunder, NYLIM will pay to the Bank such
fees at such rate as shall be agreed upon in writing by the parties from time to
time. NYLIM will also pay or reimburse the Bank from time to time for
any necessary and proper disbursements, expenses and charges made or incurred by
the Bank in the performance of this Agreement (including any duties listed on
any Schedule hereto, if any, but excluding Bank’s overhead) including any
indemnities for any loss, liabilities or expense to the Bank as provided
herein. The Bank will also be entitled to reimbursement by NYLIM for
all reasonable expenses incurred in conjunction with termination of this
Agreement and any conversion or transfer work done in connection therewith,
except with respect to a termination by NYLIM due to a breach by Bank of this
Agreement.
4
(b) Fees
and expenses will be calculated monthly. Fees and expenses are owed
between Bank and NYLIM. No claim, including a lien, shall be
permitted against a Portfolio by Bank. NYLIM will have sixty (60)
days after the receipt of an invoice to dispute any charge that appears on such
invoice. After such sixty (60) day period, the invoice will be deemed
to be complete and accurate and may no longer be disputed.
(c) The
Bank shall not be required to pay or finance any costs and expenses incurred in
the operation of a Portfolio, including, but not limited to: security pricing
services; outside auditing and legal expenses; expenses in connection with the
electronic transmission of documents and information; research and statistical
data services; fees and expenses associated with internet, e-mail and other
related activities; and extraordinary expenses.
6.
|
Proprietary and
Confidential Information.
|
Both
parties hereto agree than any non-public information obtained hereunder
concerning the other party or a Fund is confidential and may not be disclosed
without the consent of the other party or the Fund, as the case may be, except
as may be required by applicable law or at the request of a governmental
agency. The parties further agree that a breach of this provision
would irreparably damage the other party and accordingly agree that each of them
is entitled, in addition to all other remedies at law or in equity, to an
injunction or injunctions without bond or other security to prevent breaches of
this provision.
The Bank
agrees on behalf of itself and its employees to treat confidentially and as
proprietary information of NYLIM and of each Fund and nonpublic personal
information of the Funds’ “customers” (each as defined in Rule 3 of Regulation
S-P) (collectively, “Confidential Information”), not to use such Confidential
Information for any purpose other than performance of its responsibilities and
duties hereunder, and not to disclose such Confidential Information except where
the Bank may be exposed to civil or criminal proceedings for failure to comply,
when requested to divulge such information by duly constituted authorities or
court process, when subject to governmental or regulatory audit or
investigation, or when so requested by NYLIM on behalf of a Fund. In case of any
requests or demands for inspection of the records of a Portfolio, the Bank will
endeavor to notify NYLIM promptly and to secure instructions from a
representative of NYLIM as to such inspection. Records and information which
have become known to the public through no wrongful act of the Bank or any of
its employees, agents or representatives, and information which was already in
the possession of the Bank prior to receipt thereof, shall not be subject to
this paragraph. The parties agree that they shall abide by the
provisions of the Xxxxx-Xxxxx-Xxxxxx Act (“GLB”) and other applicable privacy
laws and shall each establish commercially reasonable controls to ensure the
confidentiality of the Confidential Information and to ensure that the
Confidential Information is not disclosed contrary to the provisions of this
Agreement, GLB or any other applicable privacy laws and
regulations.
7.
|
Limitation of
Liability.
|
(a) Notwithstanding
anything in this Agreement to the contrary, in no event shall the Bank or any of
its officers, directors or employees (collectively, the “Bank Indemnified
Parties”) be liable to NYLIM or any third party, and NYLIM shall indemnify and
hold the Bank and the Bank Indemnified Parties harmless from and against any and
all loss, damage, liability, actions, suits, claims, and reasonable costs and
expenses, including reasonable legal fees, (a “Claim”) arising as a result of
any act or omission of the Bank or any Bank Indemnified Party under this
Agreement, except to the extent any such Claim results from the negligence,
willful misfeasance, bad faith or reckless disregard of its duties on the part
of the Bank or any Bank Indemnified Party. Without limiting the
foregoing, neither the Bank nor the Bank Indemnified Parties shall be liable
for, and the Bank and the Bank Indemnified Parties shall be indemnified against,
any Claim arising as a result of:
5
(i) Any
act or omission by the Bank or any Bank Indemnified Party in good faith reliance
upon the terms of this Agreement, any Officer’s Certificate, Proper
Instructions, resolution of the Board of Directors/Trustees of a Fund, telegram,
telecopier, notice, request, certificate or other instrument reasonably believed
by the Bank to be genuine; or
(ii) Information
relied on in good faith by the Bank and supplied by any Authorized Person in
connection with the calculation of (i) the net asset value and public offering
price of the shares of capital stock of a Fund or (ii) yield
calculations;
(b) The
Bank agrees to indemnify and hold harmless NYLIM and its affiliates and their
officers and employees (“NYLIM Indemnified Parties”) from and against any and
all Claims to the extent resulting from the negligence, willful malfeasance, bad
faith, reckless disregard of its duties or breach of this Agreement on the part
of the Bank, except to the extent any such Claim results from the negligence or
willful malfeasance of the NYLIM Indemnified Parties.
(c) Notwithstanding
anything to the contrary in this Agreement, neither party shall be liable to
the other party or any third party for lost profits or lost revenues
or any special, consequential, punitive or incidental damages of any kind
whatsoever in connection with this Agreement or any activities
hereunder.
8.
|
Term and
Termination.
|
(a) The
term of this Agreement shall be three years commencing upon the date hereof (the
“Initial Term”), unless earlier terminated as provided herein. After
the expiration of the Initial Term, the term of this Agreement shall
automatically renew for successive one-year terms (each a “Renewal Term”) unless
written notice of non-renewal is delivered by the non-renewing party to the
other party no later than ninety days if NYLIM is the non-renewing party, and
one hundred eighty days, if Bank is the non-renewing party prior to the
expiration of the Initial Term or any Renewal Term, as the case may
be.
Either party hereto may terminate this
Agreement prior to the expiration of the Initial Term or any Renewal Term in the
event the other party violates any material provision of this Agreement,
provided that the terminating party gives written notice of such violation to
the other party and such party does not cure such violation within 90 days of
receipt of such notice. The Bank’s right to termination shall be
limited to the Portfolio in respect of which a violation
occurred. Termination by either party with respect to a Fund or a
Portfolio will not affect the terms of this Agreement with respect to other
Funds or Portfolios. This Agreement shall automatically terminate
with respect to a Fund sixty (60) days after that Fund’s Board of
Directors/Trustees votes in person or by consent to terminate the agreement(s)
between the Fund and NYLIM pursuant to which NYLIM provides the Fund with
administrative and accounting services.
(b) Notwithstanding
anything herein to the contrary, upon the termination of this Agreement or the
liquidation of a Portfolio or the Fund, the Bank shall deliver the records of
the Portfolio and/or Fund as the case may be, in the form maintained by the Bank
(to the extent permitted by applicable license agreements) to NYLIM on behalf of
the Fund or person(s) designated by the Fund at NYLIM’s cost and expense and
thereafter NYLIM, the Fund or its designee shall be solely responsible for
preserving the records for the periods required by all applicable laws, rules
and regulations. NYLIM shall be responsible for all expenses associated with the
movement (or duplication) of records and materials and conversion thereof to a
successor fund accounting agent, including all reasonable trailing expenses
incurred by the Bank, except for a termination by NYLIM due to a breach of this
Agreement by Bank. In addition, in the event of termination of this
Agreement, or the proposed liquidation or merger of a Portfolio, and NYLIM
requests the Bank to provide additional services to those outlined in this
Agreement in connection therewith, the Bank shall provide such services and be
entitled to such compensation as the parties may mutually
agree.
6
(c) NYLIM
may terminate this Agreement upon 30 days’ notice in the event (i) Bank is
finally convicted of violating any securities law, banking law or other
applicable law, (ii) Bank fails to cure a curable material SAS 70 exception
relating to the services performed by Bank hereunder within 90 days, or (iii)
any other event or incident occurs which adversely affects the ability of the
Bank to perform the services required of it hereunder in a material respect. Any
such termination will be deemed to be a termination by NYLIM for a breach of
this Agreement by Bank.
9.
|
Notices.
|
Any
notice or other instrument in writing authorized or required by this Agreement
to be given to either party hereto will be sufficiently given if addressed to
such party and delivered via (i) United States Postal Service registered mail, (ii)
telecopier with written confirmation, (iii) hand delivery with signature to such
party at its office at the address set forth below, namely:
|
(a)
|
In
the case of notices sent to NYLIM
to:
|
Xxxxxxx
Xxxxxxx
Managing
Director, Fund Accounting & Administration
New York
Life Investment Management LLC
000
Xxxxxxxxxx Xxxxxx
Xxxxxxxxxx,
XX 00000
Xxxxxxxxxx
X. X. Xxxxxxxx
Managing
Director & Associate General Counsel
New York
Life Investment Management LLC
000
Xxxxxxxxxx Xxxxxx
Xxxxxxxxxx,
XX 00000
|
(b)
|
In
the case of notices sent to the Bank
to:
|
Investors
Bank & Trust Company
000
Xxxxxxxxx Xxxxxx, X.X. Xxx 0000
Xxxxxx,
Xxxxxxxxxxxxx 00000-0000
Attention:
Xxxxxxxxxxx X. Xxxxx, Director - Client Management
With a
copy to: Xxxx X. Xxxxx, General Counsel
or at
such other place as such party may from time to time designate in
writing.
10.
|
Amendments.
|
This
Agreement may not be altered or amended, except by an instrument in writing,
executed by both parties.
11.
|
Parties.
|
This
Agreement will be binding upon and shall inure to the benefit of the parties
hereto and their respective successors and assigns; provided, however, that this
Agreement will not be assignable by NYLIM without the written consent of the
Bank or by the Bank without the written consent of NYLIM; and provided further
that termination proceedings pursuant to Section 8 hereof will not be deemed to
be an assignment within the meaning of this provision.
7
12.
|
Governing
Law.
|
This
Agreement and all performance hereunder will be governed by the laws of the
Commonwealth of Massachusetts, without regard to conflict of laws
provisions.
13.
|
Counterparts.
|
This
Agreement may be executed in any number of counterparts, each of which shall be
deemed to be an original, but such counterparts shall, together, constitute only
one instrument.
14.
|
Entire
Agreement.
|
This
Agreement, together with its Appendices, constitutes the sole and entire
agreement between the parties relating to the subject matter herein and does not
operate as an acceptance of any conflicting terms or provisions of any other
instrument and terminates and supersedes any and all prior agreements and
undertakings between the parties relating to the subject matter
herein.
15.
|
Limitation of
Funds.
|
The Bank
agrees that the obligations assumed by NYLIM hereunder shall be limited in all
cases to the assets of NYLIM and that the Bank shall not seek satisfaction of
any such obligation from the officers, agents, employees, trustees, or
shareholders of the Funds, or any portfolio of a Fund.
16.
|
Maintenance and
Availability of Records.
|
The Bank
will prepare and maintain records with respect to transactions for which the
Bank is responsible pursuant to the terms and conditions of this Agreement, and
in compliance with the applicable rules and regulations of the 1940
Act. The books and records pertaining to a Fund that are in
possession of the Bank shall be the property of the Fund.
The books
and records of the Bank pertaining to its actions under this Agreement and
reports by the Bank or its independent accountants concerning its accounting
system, and internal accounting controls will be open to inspection and audit at
all times during the Bank’s normal business hours, upon reasonable notice, by
external auditors employed by the appropriate Fund. Such books and
records shall include reports of sufficient scope and in sufficient detail as
may reasonably be required by a Fund to provide reasonable assurance that any
material compliance inadequacies would be disclosed by the inspection or audit,
and, if there are no such inadequacies, the appropriate reports shall so
state.
The books
and records relating to a Fund will be preserved by the Bank in the manner and
in accordance with the applicable rules and regulations under the 1940
Act. The Bank shall surrender these books and records to the Fund or
NYLIM promptly upon request. Upon reasonable request of the Fund, the
Bank shall, during the term of this agreement, provide copies of any books and
records to the Fund or NYLIM at NYLIM’s expense.
8
17.
|
Compliance
Program
|
The Bank
agrees to assist the NYLIM and each Fund’s Chief Compliance Officer (“CCO”) in
complying with each Fund’s obligations under Rule 38a-1 under the 1940 Act,
including but not limited to: (a) periodically providing the Funds with
information about, and any available independent third-party reports on, the
Bank’s compliance program (“Bank’s Compliance Program”); (b) reporting any
material deficiencies in the Bank’s Compliance Program to the Funds within a
reasonable time; (c) reporting any material changes to the Bank’s Compliance
Program to the Funds within a reasonable time, and (d) providing the Funds with
such periodic certifications regarding the foregoing as may reasonably be
requested by the Funds and the CCO. The Bank understands that the
Boards of Directors/Trustees of the Funds are required to approve the Bank’s
Compliance Program on at least an annual basis, and acknowledges that this
Agreement is conditioned upon the Board of Directors/Trustees approval of the
Bank’s Compliance Program. In this regard, the Bank shall use
reasonable efforts to make available information, including information on the
Bank’s internal controls and procedures, reasonably required by the CCO to allow
the CCO and the Funds to comply with the requirements of relevant rules,
regulations and guidance regarding the duties of a CCO, the Funds and their
Board of Directors/Trustees for registered investment companies.
18.
|
Assignment;
Delegation.
|
This
Agreement will be binding upon and shall inure to the benefit of the parties
hereto and their respective successors and assigns; provided, however, that this
Agreement will not be assignable by a party without the written consent of the
other party.
19.
|
Use of
Name.
|
Neither
party shall use the name of the other in any prospectus, sales literature or
other material in a manner not approved by the other party prior thereto in
writing; provided however, that the approval of a party shall not be required
for any use of its name or that of its affiliates which merely refers in
accurate and factual terms to its appointment hereunder or which is required by
the Securities and Exchange Commission or any state securities authority or any
other appropriate regulatory, governmental or judicial authority; provided
further, that in no event shall such approval be unreasonably withheld or
delayed.
20.
|
Business
Recovery.
|
The Bank
represents and warrants that it has and will continue to have in place a
commercially reasonable business recovery program.
21.
|
Force
Majeure.
|
Notwithstanding
anything otherwise to the contrary in this Agreement, no party shall be liable
to the other for any loss or liability arising from any acts of God,
earthquakes, fires, floods, storms or other disturbances of nature, epidemics,
strikes, riots, nationalization, expropriation, currency restrictions, acts of
war, civil war or terrorism, insurrection, nuclear fusion, fission or radiation,
the interruption, loss or malfunction of utilities, transportation or computers
(hardware or software) and computer facilities, the unavailability of energy
sources and other similar happenings or events, except to the extent that any
such loss or liability results from the failure of the Bank to (a) maintain a
commercially reasonable business recovery program, and (b) act reasonably to
mitigate, as soon as practicable, the specific occurrence or
event..
9
IN WITNESS WHEREOF, the
parties hereto have caused this Agreement to be executed by a duly authorized
officer as of the day and year first above written.
NEW
YORK LIFE INVESTMENT MANAGEMENT LLC
By:
__________________________________
Xxxxxxxxxxx X. Xxxxx
Executive Vice President
Xxxxxxxxxxx X. Xxxxx
Executive Vice President
INVESTORS
BANK & TRUST COMAPNY
By:
___________________________________
Name:
Title:
Name:
Title:
10
Appendix
A
to
the
by
and between
New
York Life Investment Management
and
Investors
Bank & Trust Company
(as
of June 30, 2005)
Fund
|
Portfolio
|
The
MainStay Funds
|
Blue
Chip Growth Fund
|
Capital
Appreciation Fund
|
|
Common
Stock Fund
|
|
Convertible
Fund
|
|
Diversified
Income Fund
|
|
Equity
Index Fund
|
|
Global
High Income Fund
|
|
Government
Fund
|
|
High
Yield Corporate Bond Fund
|
|
International
Equity Fund
|
|
Large
Cap Growth Fund
|
|
MAP
Fund
|
|
Mid
Cap Growth Fund
|
|
Mid
Cap Value Fund
|
|
Money
Market Fund
|
|
Small
Cap Growth Fund
|
|
Small
Cap Value Fund
|
|
Tax
Free Bond Fund
|
|
Total
Return Fund
|
|
Value
Fund
|
|
Eclipse
Funds
|
Mid
Cap Opportunity Fund
|
Small
Cap Opportunity Fund
|
|
Balanced
Fund
|
|
Eclipse
Funds Inc
|
All
Cap Growth Fund
|
All
Cap Value Fund
|
|
Asset
Manager Fund
|
|
Cash
Reserves Fund
|
|
Conservative
Allocation Fund
|
|
Floating
Rate Fund
|
|
Growth
Allocation Fund
|
|
Indexed
Bond Fund
|
|
Intermediate
Term Bond Fund
|
|
Large
Cap Opportunity Fund (as of July 29, 2005)
|
|
Moderate
Allocation Fund
|
|
Moderate
Growth Allocation Fund
|
|
S&P
500 Index Fund
|
|
Short
Term Bond
Fund
|
Fund
|
Portfolio
|
MainStay
VP Series Fund, Inc.
|
Balanced
Portfolio
|
Basic
Value Portfolio
|
|
Bond
Portfolio
|
|
Capital
Appreciation Portfolio
|
|
Cash
Management Portfolio
|
|
Common
Stock Portfolio
|
|
Convertible
Portfolio
|
|
Developing
Growth Portfolio
|
|
Floating
Rate Portfolio
|
|
Government
Portfolio
|
|
Growth
Portfolio
|
|
High
Yield Corporate Bond Portfolio
|
|
Income
and Growth Portfolio
|
|
International
Equity Portfolio
|
|
Mid
Cap Core Portfolio
|
|
Mid
Cap Growth Portfolio
|
|
Mid
Cap Value Portfolio
|
|
S&P
500 Index Portfolio
|
|
Small
Cap Growth Portfolio
|
|
Total
Return Portfolio
|
|
Value
Portfolio
|
|
McMorgan
Funds
|
Balanced
Fund
|
Equity
Investment Fund
|
|
Fixed
Income Fund
|
|
High
Yield Fund
|
|
Intermediate
Fixed Income Fund
|
|
Principal
Preservation Fund
|
X-0
Xxxxxxxx
X
to
the
by
and between
New
York Life Investment Management
and
Investors
Bank & Trust Company
Summary
of Fund Accounting Functions
|
·
|
Maintain
tax lots for investments.
|
|
·
|
Maintain
general ledger accounts.
|
|
·
|
Calculate
and accrue all expenses.
|
|
·
|
Book
purchases, redemptions and transfers of fund
shares.
|
|
·
|
Calculate
gains and losses (security and
currency).
|
|
·
|
Determine
fund's net income.
|
|
·
|
Prepare
and post statement of assets and liabilities & statement of
operations.
|
|
·
|
Compute
market value of the fund using pre-approved pricing
vendors.
|
|
·
|
Calculate
the fund's daily Net Asset Value.
|
|
·
|
Forward
reports to fund management daily, weekly or
monthly.
|
|
·
|
Prepare
monthly proof packages.
|
|
·
|
Assist
independent auditors including provision of detailed account analysis and
fiscal year summaries.
|
|
·
|
Perform
all necessary allocations for multi-tiered structures, if
applicable.
|
Summary of Administration
Functions
I.
|
REPORTING
& COMPLIANCE
|
A.
Compliance
|
·
|
SEC/Tax
Compliance
|
Monitor
compliance with investment portfolio restrictions
|
·
|
Develop
a compliance responsibility matrix, consistent with prospectus and
SAI
|
|
·
|
Perform
daily compliance testing
|
|
·
|
Notify
portfolio manager and compliance officer of any potential compliance
violations and monitor resolution
|
|
·
|
Provide
a monthly compliance summary
package
|
|
·
|
Report
to CCO/Board on compliance
matters
|
B-1
Monitor
compliance with fund procedures, including:
|
·
|
Valuation
|
|
·
|
Liquidity
|
|
·
|
Redemptions
in Kind
|
|
·
|
Derivatives
|
|
·
|
Asset
Segregation
|
|
·
|
Securities
Lending
|
|
·
|
Amortized
Cost
|
|
·
|
Correction of non-money market
pricing errors
|
|
·
|
Perform
compliance testing to establish qualification as
RIC
|
Perform
asset diversification testing at quarter end
Review
qualifying income status on a quarterly basis
|
·
|
Perform
daily compliance testing and provide daily reporting of testing
results
|
|
·
|
Coordinate
audits by internal auditors
|
B.
Periodic Management Reporting
|
·
|
Prepare
quarterly financial information for inclusion in Board
book
|
Portfolio
of investments
Financial
highlights
Summary
of reportable transactions (Rule 17a-7, Rule 17e-1, etc.)
Report to
Board on financial matters
C.
Expense Administration
|
·
|
Preparation
and monitoring
|
Prepare
and monitor the fund's expense budget
|
·
|
Review
prior periods’ history and current asset projections and develop an
operating expense budget
|
|
·
|
Calculate
expense budgets based upon varying asset
projections
|
|
·
|
Notify fund accounting of changes
in accrual rates
|
|
·
|
Monitor
fund expenses
|
Calculate
asset based fees/reimbursements consistent with payment cycles
Review
multiple class expense differentials
Prepare
detail fund expense analysis on a quarterly basis
Update
expense budget periodically during the year
|
·
|
Payment
|
Receive
and coordinate payments of fund expenses
|
·
|
Propose
allocation of invoices among Funds
|
|
·
|
Obtain
authorized approval to process
payment
|
|
·
|
Coordinate
payment with fund accounting
|
D.
Performance Reporting
|
·
|
Calculate
Portfolio Performance
|
Prepare
total return, yield and other performance information for designated
periods
Prepare
monthly report for review by management
B-2
E.
Dividend Calculations
|
·
|
Periodic
dividends based on book income
|
Calculate
periodic dividends to be declared in accordance with management
guidelines
|
·
|
Calculate
dividend projections, if applicable, in accordance with client
methodology, including multiple class
allocations
|
|
·
|
Provide
dividend calculation worksheets
|
|
·
|
Coordinate
notification with fund accounting and transfer
agent
|
|
·
|
Reconcile
dividends declared with amount
recorded
|
|
·
|
Report
dividend information to the Board of
Directors
|
|
·
|
Tax-adjusted
dividends
|
Maintain
"book-to-tax" adjustment records
|
·
|
Identify
book-tax accounting differences
|
|
·
|
Track
required information related to accounting
differences
|
|
·
|
Consult
and coordinate tax positions taken with auditors and
management
|
Income
tax distribution requirements
|
·
|
Calculate
spillback dividend requirements
|
60 day
notice requirements
|
·
|
Calculate
and include in financial statements: dividend received
deduction, foreign tax credit, long term capital gain, exempt income
percentage and QDI
|
Excise
tax distribution requirements
|
·
|
Calculate
required distributions to avoid imposition of excise tax
penalty
|
|
·
|
Project
ordinary income from calculated date to
12/31
|
|
·
|
Ascertain
dividend shares
|
F. Form
N-SAR
|
·
|
Coordinate
the preparation and filing of Form
N-SAR
|
Prepare
form for filing
Obtain
any necessary supporting documents
Coordinate
applicable responses from management and legal
Coordinate
XXXXX filing process
XX.XXX
A. Tax
Return Preparation
|
·
|
Prepare
income tax returns
|
Calculate
provisions
Draft
returns for auditor review and signature as paid preparer
|
·
|
Prepare
excise tax returns
|
Calculate
provisions
Draft
returns for auditor review
B.
Year-End Shareholder Tax Reporting
|
·
|
Tax
year end reporting
|
Dividends
received deduction
Foreign
Tax Credit
Tax-Exempt
Income
Coordinate
with the transfer agent
Provide
information to meet 60-day notice requirements
B-3
III.
FINANCIAL REPORTING
A.
Financial Reporting Preparation
|
·
|
Coordinate
audits by the Funds’ independent public
accountants
|
|
·
|
Coordinate
the preparation and printing of financial statements and
notes
|
Draft and
manage production cycle
Coordinate
the creation of templates for style and content of statements and
notes
Prepare
financial statements and notes
Coordinate
auditor, legal and management review
Coordinate
printing and distribution of reports to shareholders
|
·
|
Coordinate
the preparation and filing of Form
N-CSR
|
Prepare
form for filing
Obtain
any necessary supporting documents
Coordinate
applicable responses from management and legal
|
·
|
Coordinate
XXXXX filing process
|
B. 24f-2
Notice
|
·
|
Coordinate
the preparation and filing of registration notice under Rule
24f-2
|
|
·
|
Accumulate
sales, redemption and other
information
|
|
·
|
Draft
notice
|
|
·
|
Coordinate
payment with fund accounting
|
|
·
|
Coordinate
XXXXX filing process
|
IV.INFORMATION
TECHNOLOGY
A.
|
Develop
and transmit daily files and/or feeds to NYLIM’s in-house systems as
identified in further due diligence and subsequent design
sessions
|
V. BOARD BOOK
SUPPORT
A.
|
Prepare
supporting material for inclusion in Board
book
|
B.
|
Summary
of reportable transactions (Rule 17a-7, Rule 17e-1, 10f-3, 144A,
etc.)
|
C.
|
Graphs
|
D.
|
Fund
performance-charts/graphs
|
E.
|
Brokerage
commission analysis
|
F.
|
Dividend
summary
|
G.
|
Prepare
Forms 1099-Misc. for Board members
|
H.
|
Calculate
expense tables and provide other supporting financial information for post
effective amendments
|
B-4
Appendix
C
to
the
by
and between
New
York Life Investment Management
and
Investors
Bank & Trust Company
Summary
of Administration Functions
Function
|
Investors
Bank
|
NYLIM
|
Suggested
Fund Auditor (A) or Fund Counsel (C)
|
Management
Reporting & Treasury Administration
|
|||
Monitor
portfolio compliance in accordance with the current Prospectus, SAI, the
1940 Act, and any other applicable laws and regulations.
Frequency: Daily
|
Perform
tests of certain specific portfolio activity designed from provisions of
the Fund’s Prospectus, SAI and other applicable laws and regulations as
identified in Compliance Testing Matrix. Timely report
potential violations to Adviser. Follow-up on potential
violations.
|
Continuously
monitor portfolio activity and Fund operations in conjunction with the
1940 Act, Prospectus, SAI and any other applicable laws and
regulations. Oversee compliance program for the
Funds. Approve IBT Compliance Testing
Matrix. Monitor testing results and approve resolutions of
compliance issues.
|
A/C
– Provide consultation as needed on compliance issues.
|
Provide
compliance summary package.
Frequency: Monthly
|
Provide
a report of compliance testing results.
|
Review
report.
|
A/C
– Provide consultation as
needed.
|
Function
|
Investors
Bank
|
NYLIM
|
Suggested
Fund Auditor (A) or Fund Counsel (C)
|
Perform asset diversification
testing to establish qualification as a RIC.
Frequency: Quarterly
|
Perform
asset diversification tests at each tax quarter end. Timely report
potential violations to Fund Management. Follow-up on
issues.
|
Review
test results and take any necessary action. Approve tax
positions taken.
|
A –
Provide consultation as needed in establishing positions to be taken in
tax treatment of particular issues. Review quarter end tests on
a current basis.
|
Perform
qualifying income testing to establish qualification as a
RIC.
Frequency: Quarterly
|
Perform
qualifying income testing (on book basis income, unless material
differences are anticipated) on quarterly basis and as may otherwise be
necessary. Timely report potential violations to Fund
Management. Follow-up on issues.
|
Review
test results and take any necessary action. Approve tax
positions taken.
|
A –
Consult as needed on tax accounting positions to be
taken. Review in conjunction with year-end
audit.
|
Calculate
total return information on Funds as defined in the current Prospectus and
SAI.
Frequency: Monthly
|
Provide
total return calculations. Provide after-tax calculations
in connection with post-effective amendment filings.
|
Review
total return information.
|
|
Prepare
the Funds’ annual expense budget. Establish daily accruals.
Frequency: Annually
|
Prepare
preliminary expense budget. Notify mutual fund accounting of new accrual
rates.
|
Provide
asset level projections. Approve expense budget.
|
C-2
Function
|
Investors
Bank
|
NYLIM
|
Suggested
Fund Auditor (A) or Fund Counsel (C)
|
Monitor
the Funds’ expense budget. Review the Funds’ multi-class
expense differentials.
Frequency: Monthly
|
Monitor
actual expenses updating budgets/expenses accruals. If applicable, review
expense differentials among classes to ensure consistency with Rule 18f-3
or the Funds’ exemptive application and the Funds’ private letter ruling
or published ruling.
|
Provide
asset level projections quarterly. Provide vendor information as
necessary. Review expense analysis and approve budget
revisions.
|
A/C
– Provide consultation as requested.
|
Receive
and coordinate payment of Fund expenses.
Frequency: As
often as necessary
|
Propose
allocations of invoices among Funds and obtain authorized approval to
process payment.
|
Approve
invoices and allocations of payments. Send invoices to IBT in a timely
manner.
|
|
Calculate
periodic dividend rates to be declared in accordance with management
guidelines.
Frequency: According
to dividend policy
|
Calculate
amounts available for distribution. Coordinate review by Fund Management
and/or auditors. Notify custody and transfer agent of authorized dividend
rates in accordance with Board approved policy. Report dividends to Board
as required. Obtain Board approval when
required.
|
Establish
and maintain dividend and distribution policies. Approve distribution
rates per share and aggregate amounts. Obtain Board approval when
required.
|
C –
Review dividend resolutions in conjunction with Board
approval.
A –
Review and approve dividend calculation methodology for multi-class
funds. Provide consultation as
requested.
|
C-3
Function
|
Investors
Bank
|
NYLIM
|
Suggested
Fund Auditor (A) or Fund Counsel (C)
|
Prepare
Director and vendor Form 1099-MISC, as needed.
Frequency: Annually
|
Summarize
amounts paid during the calendar year to Directors and vendors. Prepare
and mail Form 1099-MISC. Obtain social security numbers and
current mailing address for Directors.
|
Provide
social security numbers and current mailing address for
Directors.
|
|
Prepare
selected information for presentation to Fund Management and Board of
Directors as NYLIM may reasonably request from time to time.
Frequency: Quarterly
|
Prepare
selected information for inclusion in board material.
|
Review
information.
|
|
Prepare
and file Form N-SAR.
Frequency: Semi-annually
|
Prepare
form for filing. Obtain any necessary supporting documents. File with SEC
via XXXXX.
|
Provide
appropriate responses. Review and authorize filing.
|
C –
Review initial filing.
A –
Provide annual audit internal control letter to accompany the annual
filing.
|
C-4
Function
|
Investors
Bank
|
NYLIM
|
Suggested
Fund Auditor (A) or Fund Counsel (C)
|
Financial
Reporting
|
|||
Coordinate
the annual audit and semi-annual and quarterly preparation and printing of
financial statements and notes with Fund Management, IBT mutual fund
accounting and the Fund auditors.
Frequency: Semi-annually
|
Serve
as project manager for creation, production and dissemination of Funds’
financial statements. Acquire past financial statements and
other information required to create templates, including report style and
graphics. Draft and manage production
calendar. Coordinate with IBT fund accounting the electronic
receipt of portfolio and general ledger information to create financial
statements. Coordinate resolution of accounting
issues. Coordinate typesetting of Management Discussion and
Analysis with rest of financial statements. Using templates,
draft financial statements, coordinate auditor and management review, and
clear comments. Where applicable, coordinate typesetting,
printing of reports and XXXXX conversion with printer and filing with the
SEC via XXXXX.
|
Approve
format and text as standard. Approve production calendar and
assist in managing to the schedule. Prepare appropriate
management letter. Review and approve entire report. Make appropriate
representations in conjunction with audit.
|
A –
Perform audit and issue opinion on annual financial
statements.
A/C
– Review reports.
|
C-5
Function
|
Investors
Bank
|
NYLIM
|
Suggested
Fund Auditor (A) or Fund Counsel (C)
|
Coordinate
the preparation and filing of Form N-CSR and Form N-Q.
Frequency: Semi-annually
|
Draft
Form N-CSR, Form N-Q and certifications and coordinate management
review. Coordinate Xxxxx conversion with outside printer and
filing with the SEC via Xxxxx.
|
Review
and approve Form N-CSR and Form N-Q. Forward signed Form N-CSR,
Form N-Q and certifications to IBT prior to filing of report.
|
C –
Review Form N-CSR and Form N-Q
|
Tax
|
|||
Prepare income tax
provisions.
Frequency: Annually
|
Calculate
investment company taxable income, net tax exempt interest, net capital
gain and spillback dividend requirements. Identify book-tax accounting
differences. Track required information relating to accounting
differences. Identify lists of potential Passive Foreign Investment
Companies (PFICs) based on published ICI survey.
|
Approve
tax accounting positions to be taken. Approve
provisions. Identify securities to be treated by the Funds as
PFICs.
|
A –
Provide consultation as needed in establishing positions to be taken in
tax treatment of particular issues. Perform review in conjunction with the
year-end audit.
|
C-6
Function
|
Investors
Bank
|
NYLIM
|
Suggested
Fund Auditor (A) or Fund Counsel (C)
|
Calculate
excise tax distributions.
Frequency: Annually
|
Identify
list of potential PFICs based on published ICI survey. Calculate required
distributions to avoid imposition of excise tax. Calculate
capital gain net income and foreign currency gain/loss through October
31. Calculate ordinary income and distributions through a
specified cut off date. Project ordinary income from cut off
date to December 31. Ascertain dividend shares. Identify
book-tax accounting differences. Track required information relating to
accounting differences. Coordinate review by Fund Management and fund
auditors. Notify custody and transfer agent of authorized dividend rates
in accordance with Board approved policy. Report dividends to Board as
required.
|
Approve
tax accounting positions to be taken. Review and approve all
income and distribution calculations, including projected income and
dividend shares. Approve distribution rates per share and
aggregate amounts. Obtain Board approval when
required. Identify securities to be treated by the Funds as
PFICs.
|
A –
Provide consultation as needed in establishing positions to be taken in
tax treatment of particular issues. Review and concur with proposed
distributions per share.
|
Prepare
tax returns
Frequency: Annually
|
Prepare
excise and RIC tax returns.
|
Review
and sign tax return.
|
A –
Review and sign tax return as
preparer.
|
C-7
Function
|
Investors
Bank
|
NYLIM
|
Suggested
Fund Auditor (A) or Fund Counsel (C)
|
Prepare
Form 1099-DIV
Frequency: Annually
|
Obtain
yearly distribution information. Calculate 1099-DIV reclasses and
coordinate with transfer agent.
|
Review
and approve information provided.
|
|
Prepare
other year-end tax-related disclosures.
Frequency: Annually
|
Obtain
yearly income distribution information. Calculate disclosures (i.e.
dividend received deductions, foreign tax credits, tax-exempt income,
income by jurisdiction) and coordinate with transfer
agent.
|
Review
and approve information provided.
|
|
C-8