UNDERTAKING AGREEMENT
This Undertaking Agreement (“Agreement”) is entered into as of April 14, 2005, between Bancinsurance Corporation, an Ohio corporation (the “Company”) and Xxxxx X. Xxxxx (“Xxxxx”).
RECITALS
WHEREAS, the Audit Committee of the Board of Directors of the Company is undertaking an investigation related to the circumstances surrounding the withdrawal by the Company’s auditor, Ernst & Young LLP, of its audit opinions for the years 2001 through 2003 for the Company, the withdrawal by the Company’s appointed actuary of his certification of Ohio Indemnity Company’s statutory reserves for the years 2001 to 2003, and the inability of Ernst & Young LLP to complete its audit of the Company’s 2004 financial statements at this time (the “Investigation”);
WHEREAS, the Audit Committee has retained legal counsel and other professionals to assist the Audit Committee in the conduct of the Investigation;
WHEREAS, as part of the Investigation, it is contemplated that Xxxxx, as the former Treasurer of the Company, will be required to answer inquiries relating to the subject matter of the Investigation and provide other information and documentation necessary for the completion of the Investigation;
WHEREAS, Xxxxx has advised the Company that she desires to retain independent legal counsel to assist her in connection with the Investigation;
WHEREAS, Xxxxx has requested the Company to advance to her the costs for attorneys’ fees and expenses actually and reasonably incurred by her in connection with the Investigation;
WHEREAS, the directors of the Company have determined that Xxxxx’x request is reasonable and in the best interests of the Company and its shareholders; and
WHEREAS, pursuant to Section 1701.13(E)(6) of the Ohio Revised Code, the directors of the Company adopted resolutions authorizing the Company to enter into this Agreement with Xxxxx;
NOW, THEREFORE, the parties hereto agree as follows:
| 1. | Subject to the terms and conditions of this Agreement, the Company agrees to advance to Xxxxx legal fees and expenses as are actually and reasonably incurred by Xxxxx in the Investigation (the “Expenses”). The Company and Xxxxx agree that, unless specifically approved in a resolution adopted by the directors of the Company, the Company shall not be required to advance, in the aggregate, more than $17,500 in Expenses under this Agreement. |
| 2. | Xxxxx agrees that any request for advancement of any Expenses shall be submitted in a written statement from Xxxxx to Xxxxxx X. Xxxxxxx, Chairman of the Audit Committee of the Board of Directors of the Company. Subject to the terms and conditions of this Agreement, any advancement of Expenses pursuant to this Agreement shall be made within 20 days after the receipt by the Company of such written statement from Xxxxx requesting such advancement. Each written statement requesting advancement shall reasonably evidence to the satisfaction of the Company the Expenses incurred by Xxxxx in connection with the Investigation. |
| 3. | In consideration for the Company advancing the Expenses, Xxxxx agrees that she shall reasonably and in good faith cooperate with the Company, the Company’s Audit Committee and the professional advisers retained by the Audit Committee in connection with the Investigation. In addition, Xxxxx hereby undertakes to repay the amounts of Expenses advanced under this Agreement if the directors of the Company adopt a resolution in which they determine that Xxxxx failed to reasonably and in good faith cooperate with the Company, the Company’s Audit Committee and the professional advisers retained by the Audit Committee in connection with the Investigation. The Company agrees to promptly notify Xxxxx in the event of any such determination by the directors. In the event of such a determination, Xxxxx and the Company shall negotiate and agree in good faith within 30 days of such notice a schedule for the repayment of all advanced Expenses, but in no event shall Xxxxx take longer than one year from the time the notice is given to repay in full the amounts advanced by the Company under this Agreement. |
| 4. | Nothing in this Agreement shall be construed to require the Company to advance to Xxxxx any other costs or expenses, whether or not incurred in connection with the Investigation. |
| 5. | The Company may terminate this Agreement at any time by giving 10 days’ prior written notice to Xxxxx. Unless otherwise required by law or by the term of this Agreement, any Expenses incurred by Xxxxx prior to the time notice is given as provided in this paragraph, shall be paid by the Company in accordance with this Agreement. |
| 6. | This Agreement contains the entire agreement and understanding of the Company and Xxxxx with respect to the subject matter of this Agreement. This Agreement shall be construed, governed and enforced in accordance with the laws of the State of Ohio. |
IN WITNESS WHEREOF, the parties have executed this Agreement as of April 14, 2005.
BANCINSURANCE CORPORATION
| By:/s/ Xxxx X. Xxxxx Print Name:Xxxx X. Xxxxx Title: President |
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| /s/ Xxxxx X. Xxxxx |
XXXXX X. XXXXX, individually
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