SELLING AGREEMENT FOR Old Westbury Funds, Inc.
Exhibit 99.23(e)(ii)
Old Westbury Funds, Inc.
TO: | PFPC DISTRIBUTORS, INC. |
000 Xxxxx Xxxx |
Xxxx xx Xxxxxxx, XX 00000 |
FROM: |
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Name of Firm |
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Address of Principal Office |
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City, State, Zip Code |
Ladies and Gentlemen:
For the mutual promises contained herein and other good and valuable consideration, we enter into this Agreement with you for the sale of the shares (the “Shares”) of the Old Westbury Funds, Inc (the “Fund”) of which you are the Distributor and whose Shares are offered at the net asset value next determined after a purchase order is effective plus any applicable sales charge (the “Current Offering Price”). Upon acceptance of this Agreement by you, we understand that we may offer and sell Shares of the Fund (including Shares of any and all series or portfolios thereof (individually, a “Portfolio” and collectively, the “Portfolios”) and any classes thereof) subject, however, to all of the terms and conditions hereof and to your right, without notice, to suspend or terminate the sale of Shares.
1. | We understand that we will be compensated by you as set forth in the applicable current Prospectus for each Portfolio for services that we provide pursuant to this Agreement. The term “Prospectus” herein refers to the prospectus on file with the Securities and Exchange Commission (the “SEC”) which is part of the registration statement of the Fund under the Securities Act of l933, as amended. We acknowledge that any compensation paid to us is subject to the terms of the Rule 12b-1 Plan adopted by the Portfolios (the “Plan”), Rule 12b-1 promulgated pursuant to the Investment Company Act of 1940, as amended, and all rules and regulations of the National Association of Securities Dealers, Inc. (the “NASD”). |
2. | We desire to make the Shares available to our customers and you will confirm transactions in accordance with the terms and conditions set forth herein. We understand that all shareholders are subject to the approval of the Adviser under the terms of the prospectus, including our Customers covered by the terms of this agreement. The Fund will not be included on any “platform” that is generally available to all Customers. |
a. | The customers in question are for all purposes our customers and not your customers. You shall execute our transactions for each of our customers only upon our authorization; it being understood in all cases that (i) we are acting as the agent for the customer; (ii) as between us and the customer, the customer will have beneficial ownership of the securities; (iii) each transaction is initiated solely upon the order of the customer; (iv) each transaction shall be executed by the Fund only upon receipt of instructions from us acting as agent for our customer, and (v) each transaction is for the account of the customer and not for our account. We represent and warrant that we will have the full right, power and authority to effect transactions (including without limitation, placing any purchase and redemptions) in Shares on behalf of all customer accounts provided by us to you or to any transfer agent of the Fund as such term is defined in the Prospectus of the Fund (the “Transfer Agent”). We shall be responsible for opening and approving and monitoring customer accounts, all in accordance with applicable law, including the rules of the SEC and NASD. |
b. | Orders for Shares received from us will be accepted by you only at the price and other terms, applicable to each order as described in the then current prospectus of the Fund or the Portfolio. |
c. | We will provide the following support services to customers who may from time to time beneficially own Shares of the Fund: (i) aggregating and processing purchase and redemption requests for Shares from customers and placing net purchase and redemption orders with the Distributor; (ii) providing customers with a service that invests the assets of their accounts in Shares pursuant to specific or pre-authorized instructions; (iii) processing dividend payments from the Fund on behalf of customers; (iv) providing information periodically to customers showing their positions in the Fund’s Shares; (v) arranging for bank wire transfer of funds to or from a customer’s account; (vi) responding to inquiries from customers relating to the services performed under this Agreement; (vii) forwarding to customers proxy statements and proxies containing any proposals regarding the Fund or a |
Portfolio; (viii) rendering ongoing advice respecting the suitability of particular investment opportunities offered by the Fund in light of the customer’s needs; and (ix) providing such other similar services as the Distributor may reasonably request to the extent that we are permitted to do so under applicable statutes, rules, or regulations. We will provide such office space and equipment, telephone facilities, and personnel (which may be any part of the space, equipment, and facilities currently used in our business, or any personnel employed by us) as may be reasonably necessary or beneficial in order to provide such services to customers. |
In no transaction shall we have any authority to act as agent for the Fund or for you. We understand and agree that, as Distributor for the Shares, you are acting as a disclosed agent of the Fund and are not liable to the Fund for payment for purchases of Shares. |
3. | We understand that the Shares will be offered and sold at the then Current Offering Price per Share in effect at the time the order for such Shares is confirmed and accepted by you or your agent. All orders for redemption of any Shares shall be executed at the net asset value per Share minus any applicable sales charge as described in the Prospectus. The minimum dollar purchase of Shares shall be the applicable minimum amount described in the then current applicable Prospectus and no order for less than such amount will be accepted hereunder. All purchase requests and applications submitted by us are subject to acceptance or rejection in your sole discretion, and, if accepted, each purchase will be deemed to have been consummated at your office. The procedures for handling orders shall be subject to the instructions which you shall forward to us from time to time. We agree that we will follow all requirements, rules and regulations in connection with our handling of orders for transactions in the Shares, including, without limitation, Rule 22c-1(a) under the Investment Company Act of 1940, as amended, as required by NASD Rules 2110 and 2120. We further agree that we will comply with the terms of the then current Prospectus of the Fund with respect to the purchase, redemption and exchange of Shares, including any market-timing and late trading policies applicable to the Shares. We further represent and warrant that we maintain, and will continue to maintain during the term of this agreement, internal policies and procedures which we believe are appropriate and sufficient with regard to the appropriate order handling of Fund Shares. The Fund reserves the right, at its discretion and without notice, to suspend the sale of Shares or withdraw entirely the sale of Shares of any or all Portfolios of the Fund. |
4. | We certify that we are a member of the NASD and agree to maintain membership in the NASD. We agree to abide by all the rules and regulations of the SEC and the NASD, including, without limitation, Rule 2830 of the NASD Conduct Rules, all of which are incorporated herein as if set forth in full. We further agree to comply with all applicable state and Federal laws and the rules and regulations of authorized regulatory agencies. We agree that we will not sell or offer for sale Shares in any state or jurisdiction where they have not been qualified for sale. You will make available to us a current list of the jurisdictions in which the Shares are qualified for sale, but you shall have no obligation or responsibility to make Shares available for sale to our customers in any jurisdiction. We agree to notify you immediately in the event of our expulsion or suspension from the NASD. |
5. | We will offer and sell the Shares only in accordance with the terms and conditions of the current Prospectus and Statement of Additional Information (“SAI”) and we will make no representations not included in said Prospectus or SAI or in any authorized supplemental material supplied by you. We shall have no authority to act as agent for the Fund or for you. In connection with the offers to sell and sales of Shares, we agree to deliver or cause to be delivered to each person to whom such offer or sale is made, at or prior to the time of completion of such sale, a copy of the Prospectus and, upon request, SAI of the Portfolio involved. You will furnish us without charge reasonable quantities of Prospectuses and SAIs, with any supplements currently in effect, and copies of current shareholder reports of the Fund, and sales materials issued from time to time. Unless otherwise mutually agreed in writing, you shall deliver or cause to be delivered to each of the customers who purchase Shares through us copies of all annual and interim reports and any other information and materials relating to the Fund and prepared by or on behalf of you, the Fund or its investment adviser, custodian transfer agent or dividend disbursing agent for distribution to such customer. We may not publish any advertisement or distribute sales literature or other written material to the public which makes reference to you or the Fund (except material which you have furnished to us) without your prior written approval. We agree to be responsible for the proper instruction and training of all sales personnel employed or registered as a broker or sales representative with us, in order that the shares will be offered in accordance with the terms and conditions of this Agreement, and all applicable laws, rules and regulations. We further agree to obtain from each customer to whom we sell Shares any taxpayer identification number certification required by Section 3406 of the Internal Revenue Code of 1986, as amended (the “Code”), and the regulations promulgated thereunder, and to provide you or your designee with timely written notice of any failure to obtain such taxpayer identification number certification in order to enable the implementation of any required backup withholding in accordance with Section 3406 of the Code and the regulations thereunder. |
6. | We will maintain all records required by law to be kept by us relating to transactions in Shares and, upon request by the Fund, promptly make available such records and other records to the Fund, its designee or you as the Fund or you may reasonably request. |
7. | In the case of purchase of Shares hereunder that are sold with a sales load, an agency commission shall be payable to us as hereinafter provided. In determining the amount of any agency commission payable to us hereunder, you reserve the right to exclude any accounts which you reasonably determine are not initiated, and any subsequent purchases for any accounts which you reasonably determine are not made, in accordance with the terms of the applicable Prospectus and the provisions of this Agreement. Unless at the time of transmitting an order we advise you or the Transfer Agent to the contrary, the Shares ordered will be deemed to be the total holding of the specified customer. |
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8. | Exchanges (i.e., the investment of the proceeds from the liquidation of Shares of one Portfolio in the Shares of another Portfolio or shares of another registered open-end investment fund specified in the Prospectus) shall, where available, be made in accordance with the terms of each Portfolio’s Prospectus. |
9. | The procedures relating to purchase, redemption or exchange orders and the handling thereof will be subject to the terms of the Prospectus of the Portfolio involved and instructions received by us from you or the Transfer Agent from time to time. We understand and agree that, if any Shares of the Portfolios sold under this Agreement are redeemed or repurchased by the Portfolios or by you as disclosed agent for the Portfolios or are tendered for redemption within seven business days after the date of confirmation of the initial purchase of such Shares, we shall forfeit and repay to you any portion of a sales charge reallowed by you to us with respect to such Shares. We will not present any conditional purchase orders, and we understand that no conditional orders will be accepted by the Fund or its agents. We agree that purchase orders placed by us will be made only for the purpose of covering purchase orders already received from our customers and that we will not make purchases for any securities dealer or broker. Further, we shall not withhold the placement of such orders so as to profit ourselves. |
10. | Payment for purchases of Shares made by wire order from us shall be made directly to the Transfer Agent, in accordance with the prospectus instructions, in an amount equal to the Current Offering Price per Share being purchased without deduction for our agency commission, if any. If such payment is not received at the customary or required time for settlement of the transaction, we understand that you reserve the right, without notice, forthwith, to cancel the sale, in which case we may be held responsible for any loss, including loss of profit, suffered by the Fund or you resulting from our failure to make the aforesaid payment. |
11. | On the settlement date of each transaction, we on behalf of our customers will remit the full purchase price, and our customer will be credited with an investment in the Shares of the Fund equal to such purchase price. Our agency commission, if any, shall be payable on at least a monthly basis. |
12. | Your obligations to us under this Agreement are subject to all applicable provisions of any Distribution Agreement entered into between you and the Fund. We understand and agree that in performing our services covered by this Agreement we are acting as agent for the customer, and you are in no way responsible for the manner of our performance or for any of our acts or omissions in connection therewith. |
13. | We hereby represent and warrant that: (a) we are a corporation, partnership, national association or other entity duly organized and validly existing in good standing under the laws of the jurisdiction in which we are organized; (b) the execution and delivery of this Agreement and the performance of the transactions contemplated hereby have been duly authorized by all necessary action and all other authorizations and approvals (if any) required for our lawful execution and delivery of this Agreement and our performance hereunder have been obtained; and (c) upon execution and delivery by us, and assuming due and valid execution and delivery by you, this Agreement will constitute a valid and binding agreement, enforceable against us in accordance with its terms. |
14. | We agree that you, your directors, officers, employees, shareholders and agents shall not be liable for any error of judgment or mistake of law or for any loss suffered by us in connection with the performance of your obligations and duties under this Agreement, except a loss resulting from your willful misfeasance, bad faith or negligence in the performance of such obligations and duties, or by your reckless disregard thereof. |
Neither party may assert any cause of action against the other party under this Agreement that accrued more than two years prior to the filing of the suit (or commencement of arbitration proceedings) alleging such cause of action. |
Each party shall have the duty to mitigate damages for which the other party may become responsible. |
Notwithstanding anything in this Agreement to the contrary, in no event shall you, your affiliates or any of your or their directors, officers, employees agents or subcontractors be liable to us under any theory of tort, contract, strict liability or other legal or equitable theory for lost profits, exemplary, punitive, special, incidental, indirect or consequential damages, each of which is hereby excluded by agreement of the parties regardless of whether such damages were foreseeable or whether either party or any entity has been advised of the possibility of such damages. |
15. | We agree to indemnify you and hold you, your affiliates and the Fund and its affiliates (including all officers, trustees, directors, employees and agents thereof) (an “Indemnified Party”) harmless from and against any and all claims, losses, demands, liabilities or expenses (including reasonable attorney’s fees) of any sort or kind which may be asserted against an Indemnified Party for which an Indemnified Party may be held liable in connection with this Agreement (a “Claim”) unless such Claim resulted from a negligent act or omission to act or bad faith by you in the performance of your duties hereunder. All expenses which we incur in connection with our activities under this Agreement shall be borne by us. |
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16. | We may terminate this Agreement by notice in writing to you, which termination shall become effective sixty (60) days after the date of mailing such notice to you. We agree that you have and reserve the right, in your sole discretion, to modify, amend or cancel this Agreement upon written notice to us of such modification, amendment or cancellation, which shall be effective on the date stated in such notice. This Agreement may be terminated with respect to a Fund or a class of Shares thereof at any time, without payment of any penalty, by vote of a majority of the Disinterested Directors (as defined in the Plan), or by vote of a majority of the class of Shares of such Fund for which services are provided hereunder, on not more than 60 days’ written notice. This Agreement shall terminate automatically in the event of its assignment (as such term is defined in the Investment Company Act of 1940, as amended). Without limiting the foregoing, you may terminate this Agreement for cause on violation by us of any of the provisions of this Agreement, said termination to become effective on the date of mailing notice to us of such termination. Without limiting the foregoing, any provision hereof to the contrary notwithstanding, our expulsion from the NASD will automatically terminate this Agreement without notice and our suspension from the NASD or our violation of applicable state or Federal laws or rules and regulations of an authorized regulatory agencies will terminate this Agreement effective upon the date of your mailing notice to us of such termination. Waiver of any breach of any provision of this Agreement will not be construed as a waiver of the provision or of your right to enforce said provision thereafter. Your failure to terminate for any cause shall not constitute a waiver of your right to terminate at a later date for any such cause. All notices hereunder shall be to the respective parties at the addresses listed hereon, unless changed by notice given in accordance with this Agreement. |
17. | Notwithstanding anything in this Agreement to the contrary, we agree that any Nonpublic Personal Information, as defined under Section 248.3(t) of Regulation S-P (“Regulation S-P”), promulgated under the Xxxxx-Xxxxx-Xxxxxx Act (the “Act”), disclosed hereunder is for the specific purpose of permitting us to perform the services set forth in this Agreement. We agree that, with respect to such information, it will comply with Regulation S-P and the Act and that we will not disclose any Nonpublic Personal Information received in connection with this Agreement, to any other party, except to the extent as necessary to carry out the services set forth in this Agreement or as otherwise permitted by Regulation S-P or the Act. |
18. | We shall have policies and procedures in place in order to comply with the provisions of the Money Laundering Abatement Act, and the Bank Secrecy Act, as amended by the USA PATRIOT Act, and any other Anti-Money Laundering law, rule or regulation appropriate to us. At all times during which we sell and/or service shares of the Fund, we will remain in compliance with all regulations to which we are subject issued under the USA PATRIOT Act, and NASD Rules and/or NYSE Rules (as applicable) relating thereto, including without limitation rules requiring us to implement an Anti-money Laundering Program and a Customer Identification Program (“CIP”). We will, upon your reasonable request, not more than once each year, certify to you that we remain in compliance with such rules; specifically, that we (i) provide notice of our CIP to all new customers, (ii) obtain required identifying data elements for each customer, (iii) reasonably verify the identity of each new customer (using the data elements), (iv) take appropriate action with respect to persons the identities of whom we can’t verify, and (v) retain all records for required time periods, each at least to an extent required by relevant USA PATRIOT Act regulation and NASD Rules and/or NYSE Rules, as applicable. We understand that the Fund is a “covered financial institution” under Section 312 of the USA PATRIOT Act. We agree to obtain all relevant information from our Customers to determine whether they are a correspondent account of a foreign bank and to take necessary steps to comply with the requirements applicable to such accounts, including but not limited to obtaining a certification from any foreign bank with the required information. We agree to retain all records for required time periods. |
19. | This Agreement shall become effective as of the date when it is executed and dated by you below and shall be in substitution of any prior agreement between you and us covering the Fund. This Agreement and all the rights and obligations of the parties hereunder shall be governed by and construed under the laws of the Commonwealth of Massachusetts. This Agreement is not assignable or transferable, except that your firm may assign or transfer this Agreement to any successor firm or corporation which becomes the Distributor of the Fund. |
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[NAME OF BROKER-DEALER] | ||
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BY: |
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Print Name and Title |
Telephone Number:
SEC Broker Dealer Res. No. ; NASD Firm CRD No.
REQUIRED: TAX IDENTIFICATION NUMBER:
Accepted: | ||
PFPC DISTRIBUTORS, INC. | ||
By: |
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Date: day of , |
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PFPC Distributors, Inc.
Know Your Customer Questionnaire for Intermediaries
In response to the requirements of The USA PATRIOT Act, PFPC Distributors, Inc. is required to “Know Our Customers.” We request your cooperation with compliance and ask you to complete in total the information below and return to PFPC with the executed agreement.
Thank you,
PFPC Distributors, Inc.
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Name of Institution |
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Taxpayer Identification Number |
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Type of Business |
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State in Which Corporation is Domiciled |
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Date of Incorporation |
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Regulatory Body with Oversight Authority |
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Other Information (or attachments noted) |
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Old Westbury FUNDS DEALER PROFILE SHEET
1 | Has signed dealer agreement been sent to distributor? Yes or No Date sent: | |
2 | Dealer name: | |
3 | Dealer address: | |
4 | Dealer contact: | |
5 | Dealer phone number & fax number: | |
QUESTIONS PRECEDED BY ** RELATE TO FUND\SERV IF NOT A FUND\SERV PARTICIPANT, PLEASE SKIP TO QUESTION #10 | ||
**6 | Is the dealer using Fund\Serv? Yes or No If yes, what is their NSCC Number? What is their alpha indicator? | |
**7 | Is the dealer using networking? Yes or No If yes, when would they like to receive position files? Choices are: 1st & 3rd Friday 2nd & 4th Friday 1st & 3rd Thursday 2nd & 4th Thursday Please note: Any additional position files are on an as requested basis. | |
**8 | If using networking, indicate network level: | |
**9 | If another dealer is clearing for them, what is the other dealer’s name:
Address:
NSCC number: Alpha indicator: Network level: Contact name: Contact phone: | |
10 | What is the address of the main office for mailing purposes of commission checks? (MAIN OFFICE ONLY) | |
11 | Will statements go to main office or branch? Main Office Branch | |
PLEASE ATTACH A COMPLETE BRANCH AND REP LISTING | ||
12 | Omnibus account? Yes or No If yes, how will you notify the transfer agent of the proper Blue Sky state information for the subaccounts? (I.E. a monthly report will be sent or trades will be placed with state information provided) | |
Completed fact sheet to be forwarded to: PFPC Distributors, Inc. 000 Xxxxx Xxxx, Xxxx xx Xxxxxxx, XX 00000 |
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