SUB-TRANSFER AGENT SERVICE AGREEMENT VANTAGEPOINT TRANSFER AGENTS, LLC May 5, 2008
Table of Contents
Section | Page | |
1. Appointment |
1 | |
2. Representations and Warranties |
1 | |
3. Delivery of Documents |
2 | |
4. Services Provided |
3 | |
5. Fees and Expenses |
4 | |
6. Limitation of Liability and Indemnification |
5 | |
7. Term |
7 | |
8. Notices |
8 | |
9. Waiver |
8 | |
10. Force Majeure |
9 | |
11. Amendments |
9 | |
12. Severability |
9 | |
13. Governing Law |
9 | |
14. Confidentiality |
9 | |
15. Regulation S-P |
10 | |
16. Rule 38a-1 |
10 | |
17. Post-Termination Work |
11 | |
Signatures |
12 |
Table of Contents (continued)
Page | ||
Schedule A — Fees and Expenses |
13 | |
Schedule B — Sub-Transfer Agent Services Description |
14 |
AGREEMENT made as of May 5, 2008 by and between VANTAGEPOINT TRANSFER AGENTS, LLC (“Transfer
Agent”) a Delaware limited liability company, the Transfer Agent for THE VANTAGEPOINT FUNDS (the
“Fund”), a Delaware statutory trust, and JPMORGAN CHASE BANK, N.A. (“X.X. Xxxxxx”), with a place
of business at 000 Xxxxxxxx, Xxxxxxxxxx, Xxxx.
W I T N E S S E T H:
WHEREAS, the Fund is registered as an open-end management investment company under the
Investment Company Act of 1940, as amended (the “1940 Act”); and
WHEREAS, the Fund has appointed the Transfer Agent as its transfer agent, pursuant to an
Agreement between the Fund and the Transfer Agent dated March 1, 1999, as amended.
WHEREAS, the Transfer Agent wishes to contract with X.X. Xxxxxx to provide certain
sub-transfer agent services with respect to the Fund;
NOW, THEREFORE, in consideration of the premises and mutual covenants herein contained, it
is agreed between the parties hereto as follows:
1. Appointment. The Transfer Agent hereby appoints X.X. Xxxxxx to provide certain
sub-transfer agent services for the Fund, as described hereinafter for the period and on the
terms set forth in this Agreement. X.X. Xxxxxx accepts such appointment and agrees to furnish
the services herein set forth in return for the compensation as provided in Section 5 of and
Schedule A to this Agreement.
2. Representations and Warranties.
(a) X.X. Xxxxxx represents and warrants to the Transfer Agent that:
(i) X.X. Xxxxxx is a corporation, duly organized and existing under the laws of the State of
Delaware;
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(ii) X.X. Xxxxxx is duly qualified to carry on its business in the Commonwealth of
Massachusetts and is registered as a transfer agent under the Securities Exchange Act of 1934
(the “Exchange Act”);
(iii) X.X. Xxxxxx is empowered under applicable laws and by its Articles of Incorporation
and By-Laws to enter into and perform this Agreement;
(iv) all requisite corporate proceedings have been taken to authorize X.X. Xxxxxx to enter
into and perform this Agreement;
(v) X.X. Xxxxxx has, and will continue to have, access to the facilities, personnel and
equipment required to fully perform its duties and obligations hereunder;
(vi) no legal or administrative proceedings have been instituted or threatened which would
impair X.X. Xxxxxx’x ability to perform its duties and obligations under this Agreement; and
(vii) X.X. Xxxxxx’x entrance into this Agreement shall not cause a material breach or be in
material conflict with any other agreement or obligation of X.X. Xxxxxx or any law or regulation
applicable to X.X. Xxxxxx;
(b) The Transfer Agent represents and warrants to X.X. Xxxxxx that:
(i) the Transfer Agent is a limited liability company, duly organized and existing and in
good standing under the laws of the State of Delaware;
(ii) the Transfer Agent is empowered under applicable laws and by its Charter Document and
By-Laws (if any) to enter into and perform this Agreement;
(iii) all requisite proceedings have been taken to authorize the Transfer Agent to enter
into and perform this Agreement;
(iv) no legal or administrative proceedings have been instituted, or to the Transfer Agent’s
knowledge, threatened which would impair the Transfer Agent’s ability to perform its duties and
obligations under this Agreement; and
(v) the Transfer Agent’s entrance into this Agreement shall not cause a material breach or
be in material conflict with any other agreement or obligation of the Fund or any law or
regulation applicable to it.
3. Delivery of Documents. The Transfer Agent will promptly furnish to X.X. Xxxxxx
such copies, properly certified or authenticated, of contracts, documents and other related
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information that X.X. Xxxxxx may reasonably request or require to properly discharge its duties.
Such documents may include but are not limited to the following:
(a) Resolutions of the Board of Directors of the Fund (the “Board”) authorizing or otherwise
approving the Transfer Agent’s delegation of certain sub-transfer agency services to X.X. Xxxxxx;
(b) The Transfer Agent’s Charter Document; and
(c) The Transfer Agent’s By-Laws (if any).
4. Services Provided.
(a) X.X. Xxxxxx will provide the following services in compliance with the objectives,
policies and limitations set forth in the Fund’s Registration Statement, Charter Document and
By-Laws; applicable U.S. laws and regulations; all relevant resolutions adopted by the Board of
which X.X. Xxxxxx has been notified by the Transfer Agent; all relevant policies and procedures
of the Fund of which X.X. Xxxxxx has been notified by the Transfer Agent; and the prevailing
standards applicable to firms in the mutual fund industry providing the types of services
described hereunder:
(i) Sub-Transfer Agency Services
A detailed description of each of the above services is contained in Schedule B to this
Agreement.
(b) X.X. Xxxxxx will also:
(i) provide office facilities with respect to the provision of the services contemplated
herein (which may be in the offices of X.X. Xxxxxx or a corporate affiliate of X.X. Xxxxxx);
(ii) provide or otherwise obtain personnel sufficient for provision of the services
contemplated herein;
(iii) furnish equipment and other materials, which are necessary or desirable for provision
of the services contemplated herein;
(iv) maintain and retain records relating to the services provided hereunder in such form
and manner as X.X. Xxxxxx may xxxx appropriate or advisable and otherwise in accordance with
Section 31 of the 1940 Act and the rules thereunder. To the extent required by Section 31 of the
1940 Act and the rules thereunder, X.X. Xxxxxx agrees that all such
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records prepared or
maintained by X.X. Xxxxxx relating to the services provided hereunder are the property of the
Transfer Agent, held on behalf of the Fund, and will be preserved for the periods prescribed
under Rule 31a-2 under the 1940 Act, maintained at the Transfer Agent’s expense, and made
available in accordance with such Section and rules. Further, X.X. Xxxxxx shall provide any and
all such records to the Transfer Agent and/or the Fund, promptly upon its or their request and
shall return such records to the Transfer Agent, the Fund and/or their designees promptly upon
termination of this Agreement; and
(v) comply with all applicable laws in connection with its performance under this Agreement.
5. Fees and Expenses.
(a) As compensation for the services rendered to the Transfer Agent pursuant to this
Agreement the Transfer Agent shall pay X.X. Xxxxxx monthly fees determined as set forth in
Schedule A to this Agreement. Such fees are to be billed monthly and shall be due and payable
upon receipt of the invoice. Upon any termination of the provision of services under this
Agreement before the end of any month, the fee for the part of the month before such termination
shall be prorated according to the proportion which such part bears to the full monthly period
and shall be payable upon the date of such termination.
(b) The Transfer Agent may request additional services, additional processing, or special
reports, with such specifications and requirements documentation as may be reasonably required by
X.X. Xxxxxx. In addition, significant regulatory and legal changes and changes in the Fund’s
status may necessitate additional services, processing or reports. In either instance, if X.X.
Xxxxxx elects to provide such services or arrange for their provision, the additional fees and
expenses to be charged for such services shall be mutually agreed to by the parties.
(d) X.X. Xxxxxx will bear its own expenses in connection with the performance of the
services under this Agreement except as provided herein or as agreed to by the parties. The
Transfer Agent agrees to promptly reimburse X.X. Xxxxxx for any services, equipment or supplies
ordered by or for the Transfer Agent through X.X. Xxxxxx and for any other expenses that X.X.
Xxxxxx may reasonably and in good faith incur on the Transfer Agent’s behalf, in both cases at
the Transfer Agent’s request or as consented to by the Transfer Agent (“Other Expenses”). These
Other Expenses may include, but are not limited to: taxes; interest; brokerage fees and
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commissions; postage and mailing costs for Fund shareholder communications; legal expenses for
the Transfer Agent’s counsel; consulting fees for the Transfer Agent’s consultants; customary
bank charges and fees; costs and expenses of Transfer Agent stationery and forms; costs and
expenses of special telephone and data lines and devices; reprocessing costs to X.X. Xxxxxx
caused by third party errors; expenses; and costs the Transfer Agent may incur in terminating
this Agreement and reasonable costs incurred by X.X. Xxxxxx in transferring the services provided
by X.X. Xxxxxx hereunder to another service provider, so long as such termination is not pursuant
to Section 7(i), with respect to a breach by X.X. Xxxxxx, Section 7(ii), with respect to a matter
described thereunder involving X.X. Xxxxxx, or Section 7(iii) of this Agreement; and any
extraordinary Transfer Agent expenses.
(e) All fees, out-of-pocket expenses, or additional charges of X.X. Xxxxxx shall be billed
on a monthly basis and shall be due and payable 30 days after receipt of the invoice.
(f) X.X. Xxxxxx will render, after the close of each month in which services have been
furnished, a statement reflecting all of the charges for such month. Any undisputed charges
remaining unpaid after thirty (30) days shall bear interest in finance charges equivalent to, in
the aggregate, the Prime Rate (as determined by X.X. Xxxxxx) plus two percent per year and all
costs and expenses of effecting collection of any such sums, including reasonable attorney’s
fees, shall be paid by the Transfer Agent to X.X. Xxxxxx.
(g) In the event that the Transfer Agent is more than sixty (60) days delinquent in its
payments of monthly xxxxxxxx in connection with this Agreement (with the exception of specific
amounts which may be contested in good faith by the Transfer Agent), this Agreement may be
terminated upon thirty (30) days’ written notice to the Transfer Agent by X.X. Xxxxxx. The
Transfer Agent must notify X.X. Xxxxxx in writing of any contested amounts within thirty (30)
days of receipt of a billing for such amounts. Disputed amounts are not due and payable while
they are being investigated.
6. Limitation of Liability and Indemnification.
(a) X.X. Xxxxxx shall not be liable for any error of judgment or mistake of law or for any
Loss (as defined below) suffered by the Transfer Agent or third parties, in connection with the
matters to which this Agreement relates, except for a Loss or expense caused by or resulting from
X.X. Xxxxxx’x negligence, bad faith, willful misconduct, or breach of this Agreement.
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(b) X.X. Xxxxxx shall not be responsible for, and the Transfer Agent shall indemnify and
hold X.X. Xxxxxx and its directors, officers and employees (collectively the “JPM Indemnitees”)
harmless from and against any and all claims, liabilities, losses, damages, fines, penalties and
expenses, including reasonable out-of-pocket and incidental expenses and reasonable legal fees
(“Loss” or “Losses”) that may be imposed on, incurred by, or asserted against, the JPM
Indemnitees or any of them in connection with or arising out of the X.X. Xxxxxx’x Indemnitees
performance under this Agreement, provided the JPM Indemnitees have not acted with negligence or
in bad faith, engaged in willful misconduct, or except to the extent the Loss was caused by a JPM
Indemnitee’s breach of this Agreement. In no event shall (i) the Transfer Agent indemnify the
JPM Indemnitees from or against any Loss (or any claim for a Loss) to the extent such Loss is
described in Section 6(e) of this Agreement and (ii) the JPM Indemnitees shall use all
commercially reasonable endeavors to mitigate any Loss for which indemnity is sought hereunder
(provided, however, that reasonable expenses incurred with respect to such mitigation shall be
Losses subject to indemnification hereunder).
(c) X.X. Xxxxxx agrees to indemnify and hold the Transfer Agent and its directors (or the
equivalent thereof), officers (or the equivalent thereof) and employees (“Transfer Agent
Indemnitees”) harmless from and against any and all Losses which may be imposed on, incurred by,
or asserted against the Transfer Agent Indemnitees or any of them in connection with or arising
out of X.X. Xxxxxx’x negligence, bad faith, willful misconduct or to the extent caused by a
breach of this Agreement in the performance of its obligations or duties hereunder, provided that
(i) in no event shall X.X. Xxxxxx indemnify the Transfer Agent Indemnitees from
or against any Loss (or any claim for a Loss) to the extent such Loss is described in Section
6(e) of this Agreement and (ii) the Transfer Agent shall use all commercially reasonable
endeavors to mitigate any Loss for which indemnity is sought hereunder (provided, however, that
reasonable expenses incurred with respect to such mitigation shall be Losses subject to
indemnification hereunder).
(d) In performing its services hereunder, X.X. Xxxxxx shall be entitled to rely on any oral
or written instructions, notices or other communications, including electronic transmissions,
from the Transfer Agent or its agents and designees which X.X. Xxxxxx reasonably believes to be
genuine, valid and authorized. X.X. Xxxxxx shall also be entitled to consult with and rely on
the advice and opinions of outside legal counsel and public accountants retained by the Transfer
Agent, as necessary or appropriate.
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(e) Anything in this Agreement to the contrary notwithstanding, in no event shall X.X. Xxxxxx
be liable for any indirect, incidental, special or consequential losses or damages of any kind
whatsoever (including but not limited to lost profits), even if X.X. Xxxxxx has been advised of the
likelihood of such loss or damage and regardless of the form of action in which any such loss or
damage may be claimed. Anything in this Agreement to the contrary notwithstanding, in no event
shall the Transfer Agent be liable to any JPM Indemnitee for any indirect, incidental, special or
consequential losses or damages of any kind whatsoever (including but not limited to lost profits),
that such JPM Indemnitee may incur, even if the Transfer Agent has been advised of the likelihood
of such loss or damage and regardless of the form of action in which any such loss or damage may be
claimed.
(f) This Section 6 shall survive the termination of this Agreement.
7. Term. This Agreement shall become effective on the date first hereinabove written
and may be modified or amended from time to time by mutual agreement between the parties hereto.
The Agreement shall continue in effect unless terminated by X.X. Xxxxxx on 180 days’ prior written
notice to the Transfer Agent or by the Transfer Agent on 90 days’ prior written notice to X.X.
Xxxxxx. Upon termination of this Agreement, the Transfer Agent shall pay to X.X. Xxxxxx such
compensation and any out-of-pocket or other reimbursable expenses which may become due or
payable under the terms hereof as of the date of termination or after the date that the provision
of services ceases, whichever is later. Notwithstanding the foregoing:
(i) Either party may terminate this Agreement immediately on written notice to the other
party in the event that a material breach of this Agreement by the other party has not been
cured within sixty (60) days of that party being given written notice of the material
breach;
(ii) Either party may terminate this Agreement immediately on written notice to the other
party upon the other party being declared bankrupt, entering into a composition with
creditors, obtaining a suspension of payment, being put under court controlled management or
being the subject of a similar measure;
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(iii) The Transfer Agent may terminate this Agreement immediately on written notice to
X.X. Xxxxxx upon X.X. Xxxxxx or an affiliate (a “JPM Entity”) becoming the subject of an
administrative or regulatory proceeding or investigation that the Transfer Agent
reasonably but in its sole discretion believes may have a material adverse affect on the
Transfer Agent or may materially impair a JPM Entity’s ability to provide some or all of
the services hereunder or under other agreements related to the Fund, or upon X.X.
Xxxxxx’x failure to remain registered as a transfer agent under the Exchange Act.
8. Notices. Any notice required or permitted hereunder shall be in writing and
shall be deemed effective on the date of personal delivery (by private messenger, courier service
or otherwise) or upon confirmed receipt of telex or facsimile, whichever occurs first, or upon
receipt if by mail to the parties at the following address (or such other address as a party may
specify by notice to the other):
If to the Transfer Agent:
Vantagepoint Transfer Agents, LLC
000 Xxxxx Xxxxxxx Xxxxxx, XX
Xxxxx 000
Xxxxxxxxxx, XX 00000-0000
Attention: Legal Division
Fax: (000) 000-0000
000 Xxxxx Xxxxxxx Xxxxxx, XX
Xxxxx 000
Xxxxxxxxxx, XX 00000-0000
Attention: Legal Division
Fax: (000) 000-0000
If to X.X. Xxxxxx:
X.X. Xxxxxx Investor Services Co.
00 Xxxxxxx Xxxxxx
Xxxxxx, XX 00000
Attention: Legal Department
Fax: (000) 000-0000
00 Xxxxxxx Xxxxxx
Xxxxxx, XX 00000
Attention: Legal Department
Fax: (000) 000-0000
9. Waiver. The failure of a party to insist upon strict adherence to any term of
this Agreement on any occasion shall not be considered a waiver nor shall it deprive such party
of the right thereafter to insist upon strict adherence to that term or any term of this
Agreement. Any waiver must be in writing signed by the waiving party.
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10. Force Majeure. Neither party shall be responsible or liable for any Losses
suffered by the other party, its investors (as relevant), or other third parties or for any
failure or delay in performance of a party’s obligations under this Agreement arising out of or
caused, directly or indirectly, by circumstances beyond such party’s control, which have arisen
in the absence of such party’s negligence, bad faith and willful misconduct. In the event of a
force majeure, any resulting Losses, failure or delay by a party will not give the other party
the right to terminate this Agreement. Notwithstanding the foregoing, X.X. Xxxxxx shall
establish and maintain a commercially reasonable disaster recovery/business continuity program.
11. Amendments. This Agreement may be modified or amended from time to time by
mutual written agreement between the parties. No provision of this Agreement may be changed,
discharged, or terminated orally, but only by an instrument in writing signed by the party
against which enforcement of the change, discharge or termination is sought.
12. Severability. If any provision of this Agreement is invalid or unenforceable,
the balance of the Agreement shall remain in effect, and if any provision is inapplicable to any
person or circumstance it shall nevertheless remain applicable to all other persons and
circumstances.
13. Governing Law. THIS AGREEMENT SHALL BE GOVERNED BY THE SUBSTANTIVE LAWS OF THE
STATE OF NEW YORK, WITHOUT REGARD TO NEW YORK’S PRINCIPLES REGARDING CONFLICTS OF LAWS.
14. Confidentiality. “Confidential Information” means and includes all non-public
information concerning the Transfer Agent or the Fund that X.X. Xxxxxx receives in the course of
providing services under this Agreement (including but not limited to the Fund’s portfolio
holdings and securities transactions). Nevertheless, the term Confidential Information shall not
include information which is or becomes available to the general public by means other than X.X.
Xxxxxx’x breach of the terms of this Agreement or information which X.X. Xxxxxx obtains on a
non-confidential basis from a person who is not known to be subject to any obligation of
confidence to any person with respect to that information. X.X. Xxxxxx will hold all
Confidential Information in confidence and will not disclose or use any Confidential Information
except as may be required by applicable law or a regulator or court with jurisdiction over X.X.
Xxxxxx’x transfer agency business, as may be required to perform the services hereunder, or with
the prior written consent of the Transfer Agent. X.X. Xxxxxx represents and warrants to the
Transfer Agent that it has established and maintains and enforces written policies and procedures
reasonably designed to prevent violations of applicable law (including but not limited to federal
securities laws prohibiting the use and disclosure of material, non-public information regarding
an issuer (such as the Fund) or a security (such as Fund shares).
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15. REGULATION S-P. In accordance with the Securities and Exchange Commission’s regulation
S-P (“Regulation S-P”), nonpublic personal financial information relating to consumers, customers
and shareholders of the Fund provided by, or at the direction of, the Transfer Agent or the Fund
to X.X. Xxxxxx, or collected or retained by X.X. Xxxxxx in the course of performing its duties
under this Agreement shall be considered confidential information. X.X. Xxxxxx agrees that it
shall not use such confidential information for any purpose other than to carry out its obligations
under this Agreement, and further agrees that it shall not give, sell or in any way transfer or
disclose such confidential information to any person or entity, other than (i) affiliates of X.X.
Xxxxxx or third parties who have entered into contractual arrangements with the Fund or with X.X.
Xxxxxx, and then only to the extent necessary to carry out the obligations under such contractual
arrangements, (ii) at the direction of the Transfer Agent, (iii) as required by law or (iv) subject
to (i) above, as permitted by law. X.X. Xxxxxx represents that it has in place and shall maintain
physical, electronic, and procedural safeguards reasonably designed to protect the security,
confidentiality and integrity of, and to prevent unauthorized access to or use of records and
information related to consumers or customers of the Fund. X.X. Xxxxxx warrants that it shall not
disclose such confidential information to any person or entity as permitted in the previous
sentence unless such person or entity has agreed to keep such information confidential.
16. RULE 38a-1. In order to assist the Transfer Agent and the Fund in satisfying the
requirements of Rule 38a-1 under the 1940 Act (the “Rule”), X.X. Xxxxxx shall provide to the Fund’s
Chief Compliance Officer and the Transfer Agent’s compliance personnel: (i) direct access to X.X.
Xxxxxx’x relevant compliance personnel; (ii) at such times as the Transfer Agent may reasonably
require, compliance reports and reports regarding any Material Compliance Matter (as defined in the
Rule) regarding the Fund, X.X. Xxxxxx or the services provided by it hereunder; and (iii) quarterly
certifications that there are no Material Compliance Matters (as defined in the Rule) involving
X.X. Xxxxxx that affect or could affect the Fund or the Transfer Agent.
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17. POST-TERMINATION ACTIVITIES. If this Agreement terminates for any reason, the parties
shall coordinate, in good faith, regarding the completion of any and all ongoing work that is in
progress on the date of termination (“Post-Termination Work”). If the parties mutually agree that
X.X. Xxxxxx shall complete any and all Post-Termination Work, the parties shall also mutually agree
on the compensation to be paid to X.X. Xxxxxx therefor (which shall be fair and reasonable, and
based on X.X. Xxxxxx’x prevailing customary rates). This provision shall survive termination of
this Agreement.
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IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by their
officers designated below as of the date first written above.
VANTAGEPOINT TRANSFER AGENTS, LLC | ||||||
By: | ||||||
Name: | ||||||
Title: | ||||||
Approved: | ||||||
By: | ||||||
Name: | ||||||
Title: | ||||||
JPMORGAN CHASE BANK, N.A. | ||||||
By: | ||||||
Name: | ||||||
Title: | ||||||
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SCHEDULE A
FEES AND EXPENSES
FEES AND EXPENSES
A. Annual Sub-Transfer Agent Services Fees: $175,000
B. Out-of-Pocket Expenses, as set forth in Section 5 of the Agreement.
C. This Schedule A shall remain in effect for 3 years from the date of this Agreement, unless
otherwise agreed in writing by the parties.
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SCHEDULE B
GENERAL DESCRIPTION OF SUB-TRANSFER AGENT SERVICES
GENERAL DESCRIPTION OF SUB-TRANSFER AGENT SERVICES
The following is a general description of the sub-transfer agent services X.X. Xxxxxx shall
provide to the Transfer Agent, with respect to the Fund and each Portfolio (and class as
applicable). All services shall be provided in compliance with applicable federal securities laws
and rules.
A. | Shareholder Recordkeeping. Maintain transfer agency records required under Rule 31a-1 under the 1940 Act, showing for each Fund shareholder the following information: (i) name, address, appropriate tax certification and tax identifying number; (ii) number of shares; (iii) historical information including, but not limited to, dividends paid, date and price of all transactions including individual purchases and redemptions, based upon appropriate supporting documents (and subject to industry standard annual purge criteria); and (iv) any dividend reinvestment order, application, specific address, payment and processing instructions and correspondence relating to the current maintenance of the account. | ||
B. | Shareholder Issuance. Record the issuance of shares of the Fund, and maintain, in accordance with Rule 17Ad-10(e) under the Securities Exchange Act of 1934 (“1934 Act”), a record of the total number of Fund shares which are authorized, based on data provided to it by the Fund, and Fund shares issued and outstanding. Except as specifically agreed in writing with the Transfer Agent, X.X. Xxxxxx shall have no obligation when countersigning and issuing and/or crediting shares to take cognizance of any other laws relating to the issue and sale of such shares . | ||
C. | Transfer, Purchase and Redemption Orders. Process all orders for the transfer, purchase and redemption of shares of the Fund in accordance with the Fund’s current Prospectus and written transfer sub-agent policies and procedures agreed to from time to time, including electronic transmissions which the Transfer Agent acknowledges it has authorized, or in accordance with any instructions of the Transfer Agent or its agents which X.X. Xxxxxx reasonably believes to be authorized. These services include the processing of all related payments and transfers (e.g. cash receipt and disbursement activities). | ||
D. | Shareholder Communications. To the extent that Transfer Agent requests, X.X. Xxxxxx will transmit all communications by the Transfer Agent to the Fund shareholders promptly following the delivery by the Transfer Agent of the material to be transmitted by mail, telephone, courier service or electronically. |
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X. | Xxxx-Xxxxx Laundering Services. If applicable, on behalf of the Transfer Agent and to the extent that the Transfer Agent requests, X.X. Xxxxxx shall verify shareholder identity (including address) upon opening new accounts where the subscription comes directly to X.X. Xxxxxx. X.X. Xxxxxx will monitor, identify and report shareholder transactions and identify and report suspicious activities that are required to be so identified and reported to FinCEN and will provide other required reports to the U.S. Securities and Exchange Commission, the U.S. Treasury Department, the Internal Revenue Service or each agency’s designated agent, in each case consistent with X.X Xxxxxx’x or the Fund’s AML Program, as provided to X.X. Xxxxxx and approved by X.X. Xxxxxx from time to time (“AML Program”). X.X. Xxxxxx will place holds on transactions in shareholder accounts or freeze assets in shareholder accounts, as provided in the AML Program and create documentation to provide a basis for law enforcement authorities to trace illicit funds. X.X. Xxxxxx will maintain all records or other documentation related to shareholder accounts and transactions therein that are required by law and pursuant to the AML Program to be prepared and maintained for the requisite period. X.X. Xxxxxx will make the same available for inspection by (i) the designated AML Compliance Officer, (ii) any auditor of the Fund’s AML Program or related procedures, policies or controls that have been designated by the Transfer Agent in writing, or (iii) regulatory or law enforcement authorities, (iv) where appropriate, the Directors and Officers of the Fund, and otherwise make said records or other documents available at the direction of the designated AML Compliance Officer. | ||
F. | Financial Controls. Provide financial controls over daily money movements and dividends to include the daily reconciliation of cash and shares with Fund’s fund accountants/administrator. | ||
G. | Distributions. Process all distributions to each Fund shareholder, as authorized and instructed by the Transfer Agent, in accordance with the Fund shareholder’s standing instructions (i.e., reinvestment or cash distribution), if any, regarding Fund distributions (such processing to include recordation of share issuance for each Fund shareholder (for reinvested distributions) and cash disbursements (for cash distributions)), using the applicable processing date, net asset value and dollar amount). X.X. Xxxxxx will also perform any necessary calculations in furtherance of the foregoing; maintain all records related to such distributions as required by applicable law; and perform daily reconciliations of daily distributions for daily accrual Funds. | ||
H. | Dividend Disbursement. X.X. Xxxxxx will perform the following services of a dividend disbursing agent: maintaining all shareholder accounts, withholding taxes on all such accounts, preparing and filing U.S. Treasury Department Forms 1099 and other appropriate forms required with respect to dividends and distributions by Federal authorities for all such accounts, preparing and mailing confirmation forms and statements of account for all purchases and redemptions of shares and other confirmable transactions in the accounts. |
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I. | Identification of Time of Transactions. X.X. Xxxxxx will utilize a system to identify all share transactions which involve purchase and redemption orders that are processed at a time other than the time of the computation of net asset value per share next computed after receipt of such orders, and shall compute the net effect upon the Fund of such transactions so identified on a daily and cumulative basis. | ||
J. | Taxes. X.X. Xxxxxx will file information returns regarding the payment of dividends and capital gain distributions and tax withholding with the Federal, State and local authorities as required by law to be filed by the Fund with respect to shareholder accounts and will withhold such sums as are required to be withheld by applicable law. |
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