SIXTH AMENDED AND RESTATED ADMINISTRATIVEAND TRANSFER AGENCY SERVICES AGREEMENT
Exhibit h(vi)
SIXTH AMENDED AND RESTATED
ADMINISTRATIVEAND TRANSFER AGENCY SERVICES AGREEMENT
ADMINISTRATIVEAND TRANSFER AGENCY SERVICES AGREEMENT
SIXTH AMENDED AND RESTATED ADMINISTRATIVE AND TRANSFER AGENCY SERVICES AGREEMENT dated as of May
31, 2002, as amended August 8, 2002, January 31, 2005, April 30, 2005, April 30, 2006, April 30,
2007 and April 30, 2008 between Diamond Hill Funds (the “Trust”), an Ohio business trust, and
Diamond Hill Capital Management, Inc. (“DHCM”), an Ohio corporation.
WHEREAS, the Trust has been organized to operate as an open-end management investment company
registered under the Investment Company Act of 1940 (the “Act”); and
WHEREAS, the Trust has engaged DHCM to act as investment adviser to one or more of the Trust’s
several series, as they are duly authorized and offered, a complete list of which is set forth on
Schedule A attached hereto, as it may be amended from time to time (individually a “Fund” and
collectively the “Funds”); and
WHEREAS, the Trust wishes to retain DHCM to perform certain administrative and transfer agency
services as hereinafter described on behalf of the Funds; provided, however, that DHCM is
authorized at its own expense to contract with other service providers to perform any or all of the
administrative and transfer agency services hereinafter described; and
WHEREAS, DHCM wishes to provide, or arrange for the provision of, such services to the Trust
under the conditions set forth below;
NOW, THEREFORE, in consideration of the promises and mutual covenants contained in this
Agreement, the Trust and DHCM agree as follows:
1. Employment. The Trust, being duly authorized, hereby employs DHCM to perform the
services described in this Agreement. DHCM shall perform such services upon the terms and
conditions hereinafter set forth. Any services undertaken by DHCM pursuant to this Agreement, as
well as any other activities undertaken by DHCM on behalf of the Trust pursuant hereto, shall at
all times be subject to any directives of the Board of Trustees of the Trust.
2. Trust Administration. DHCM shall give the Trust the benefit of its best judgment,
efforts and facilities in rendering its administrative services. DHCM shall at all times conform
to: (i) all applicable provisions of the Act and any rules and regulations adopted thereunder,
(ii) the provisions of the Registration Statement of the Trust under the Securities Act of 1933 and
the Act as amended from time to time, (iii) the provisions of the Amended and Restated Agreement
and Declaration of Trust and the By-Laws of the Trust, as each shall be amended from time to time
and (iv) any other applicable provisions of state and federal law.
Subject to the direction and control of the Trust, DHCM shall supervise the Fund’s business
affairs not otherwise supervised by other agents of the Trust. To the extent not otherwise the
primary responsibility of, or provided by, other parties under agreement with the Trust, DHCM shall
supply (i) non-investment related statistical and research data, (ii) internal regulatory
compliance services, and (iii) executive and administrative services. DHCM shall supervise the
preparation of (i) tax returns, (ii) reports to shareholders of the Fund, (iii) reports to and
filings with the Securities and Exchange Commission, state securities commissions and Blue Sky
authorities including preliminary and definitive proxy materials and post-effective amendments to
the Fund’s registration statement, and (iv) necessary materials for meetings of the Trust’s Board
of Trustees. DHCM shall provide personnel to serve as officers of the Trust if so elected by the
Board of Trustees. Executive and administrative services include, but are not limited to, the
coordination of all third parties furnishing services to the Fund, review of the books and records
of the Trust maintained by such third parties, and the review and submission to the officers of the
Trust for their approval, of invoices or other requests for payment of Trust expenses; and such
other action with respect to the Trust as may be necessary in the opinion of DHCM to perform its
duties hereunder.
3. Transfer Agency. DHCM shall record the issuance of shares of the Trust and
maintain pursuant to applicable rules of the SEC a record of the total number of shares of the
Trust which are authorized, issued and outstanding, based upon data provided to it by the Trust.
DHCM shall also provide the Trust on a regular basis or upon reasonable request the total number of
shares which are authorized, issued and outstanding, but shall have no obligation when recording
the issuance of the Trust’s shares, except as otherwise set forth herein, to monitor the issuance
of such shares or to take cognizance of any laws relating to the issue or sale of such shares,
which functions shall be the sole responsibility of the Trust. DHCM shall not handle physical
shares. Upon receipt of a proper request for transfer and upon surrender to DHCM of certificates,
if any, in proper form for transfer, DHCM shall approve such transfer and shall take all necessary
steps to effectuate the transfer as indicated in the transfer request. Upon approval of the
transfer, DHCM shall notify the Trust in writing of each such transaction and shall make
appropriate entries on the shareholder records maintained by DHCM.
DHCM shall also perform all such transfer agency services and duties as are customary and
necessary in the industry, including but not limited to: accounting for and processing checks
received for purchase of shares of the various series; processing purchase orders for shares of the
various series; processing returned checks; processing dividends and distributions as and when made
by the Trust; accounting for unclaimed dividends and unclaimed redemption proceeds; processing
redemptions and exchanges; processing automatic withdrawal orders pursuant to the provisions of
withdrawal plans duly executed by shareholders; processing wire-order purchases; withholding such
sums as are required to be withheld under applicable federal and state income tax laws, rules and
regulations; create and maintain all records required by applicable laws, rules and regulations,
including but not limited to records required by Section 31(a) of the Act and the rules thereunder;
maintain records for each shareholder account and receive and answer all shareholder and dealer
inquiries relating to account status, share purchases, redemptions and exchanges and other
investment plans available to Trust shareholders.
5. Allocation of Charges and Expenses. DHCM will pay all operating expenses of
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the Fund not specifically assumed by the Fund, including without limitation the compensation and
expenses of any employees of the Fund and of any other persons rendering any services to the Fund;
clerical and shareholder service staff salaries; office space and other office expenses; fees and
expenses incurred by the Fund in connection with membership in investment company organizations;
legal, auditing and accounting expenses; expenses of registering shares under federal and state
securities laws, including expenses incurred by the Fund in connection with the organization and
initial registration of shares of the Fund; insurance expenses; fees and expenses of the transfer
agent, dividend disbursing agent, shareholder service agent, plan agent, administrator (excluding
fees and expenses payable to DHCM under this Agreement), accounting and pricing services agent and
principal underwriter of the Fund; expenses, including clerical expenses, of issue, sale,
redemption or repurchase of shares of the Fund; the cost of preparing and distributing reports and
notices to shareholders, the cost of printing or preparing prospectuses and statements of
additional information for delivery to the Fund’s current shareholders; the cost of printing or
preparing stock certificates or any other documents, statements or reports to shareholders;
expenses of shareholders’ meetings and proxy solicitations; and all other operating expenses not
specifically assumed by the Fund. The Fund will be directly responsible for payment of the fees
and expenses of the custodian.
The Fund will pay all brokerage fees and commissions, taxes, borrowing costs (such as (a)
interest and (b) dividend expenses on securities sold short), fees and expenses of trustees of the
Trust who are not interested persons of the Trust, as defined in the Act, and such extraordinary or
non-recurring expenses as may arise, including litigation to which the Fund may be a party and
indemnification of the Trust’s trustees and officers with respect thereto. The Fund will also pay
the fees paid pursuant to its Management Agreement between DHCM and the Trust, and all expenses
which it is authorized to pay pursuant to Rule 12b-1 under the 1940 Act. DHCM may obtain
reimbursement from the Fund, at such time or times as DHCM may determine in its sole discretion,
for any of the expenses advanced by DHCM, which the Fund is obligated to pay, and such
reimbursement shall not be considered to be part of DHCM’s compensation pursuant to this Agreement.
6. Record Keeping and Other Information. DHCM shall create and maintain all necessary
records in accordance with all applicable laws, rules and regulations, including but not limited to
records required by Section 31(a) of the Act and the rules thereunder, as the same may be amended
from time to time, pertaining to the various functions performed by it and not otherwise created
and maintained by another party pursuant to contract with the Trust. Where applicable, such
records shall be maintained by DHCM for the periods and in the places required by Rule 31a-2 under
the Act.
7. Audit, Inspection and Visitation. DHCM shall make available to the Trust during
regular business hours all records and other data created and maintained pursuant to the foregoing
provisions of this Agreement for reasonable audit and inspection by the Trust or any regulatory
agency having authority over the Trust.
8. Compensation. For the performance of DHCM’s obligations under this Agreement, each
Fund listed on Schedule A shall pay DHCM a monthly fee as set forth on Schedule A, on the first
business day following the end of each month.
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The average value of the daily net assets of the different classes of shares of each Fund
shall be determined pursuant to the applicable provisions of the Amended and Restated Agreement and
Declaration of Trust of the Trust or a resolution of the Board, if required. If, pursuant to such
provisions, the determination of net asset value of a Fund is suspended for any particular business
day, then for the purposes of this paragraph, the value of the net assets of a Fund as last
determined shall be deemed to be the value of the net assets as of the close of the business day,
or as of such other time as the value of a Fund’s net assets may lawfully be determined, on that
day. If the determination of the net asset value of a Fund has been suspended for a period
including such month, DHCM’s compensation payable at the end of such month shall be computed on the
basis of the value of the net assets of that Fund as last determined (whether during or prior to
such month).
9. Limitation of Liability. DHCM may rely on information reasonably believed by it to
be accurate and reliable. Except as may otherwise be required by the Act or the rules thereunder,
neither DHCM nor its shareholders, officers, directors, employees, agents, control persons or
affiliates of any thereof (collectively, the “DHCM Employees”) shall be subject to any liability
for, or any damages, expenses or losses incurred by the Trust in connection with, any error of
judgment, mistake of law, any act or omission in connection with or arising out of any services
rendered under or payments made pursuant to this Agreement or any other matter to which this
Agreement relates, except by reason of willful misfeasance, bad faith or gross negligence on the
part of any such persons in the performance of the duties of DHCM under this Agreement or by reason
of reckless disregard by any of such persons of the obligations and duties of DHCM under this
Agreement. Any person, even though also a director, officer, employee, shareholder or agent of
DHCM, who may be or become an officer, trustee, employee or agent of the Trust, shall be deemed,
when rendering services to the Trust or acting on any business of the Trust (other than services or
business in connection with DHCM’s duties hereunder), to be rendering such services to or acting
solely for the Trust and not as a director, officer, employee, shareholder or agent, or one under
the control or direction of DHCM, even though paid by it.
10. Indemnification of DHCM. Subject to and except as otherwise provided in the
Securities Act of 1933, as amended, and the Act, the Trust shall indemnify DHCM and each DHCM
Employee (hereinafter collectively referred to as a “Covered Person”) against all liabilities,
including but not limited to amounts paid in satisfaction of judgments, in compromise or as fines
and penalties, and expenses, including reasonable accountants’ and counsel fees, incurred by any
Covered Person in connection with the defense or disposition of any action, suit or other
proceeding, whether civil or criminal, before any court or administrative or legislative body, in
which such Covered Person may be or may have been involved as a party or otherwise or with which
such person may be or may have been threatened, while serving as the administrator for the Trust or
as a DHCM Employee, or, thereafter, by reason of being or having been the administrator for the
Trust or a DHCM Employee, including but not limited to liabilities arising due to any
misrepresentation or misstatement in the Trust’s prospectus, other regulatory filings, and
amendments thereto, or in other documents originating from the Trust. In no case shall a Covered
Person be indemnified against any liability to which such Covered Person would
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otherwise be subject
by reason of willful misfeasance, bad faith, gross negligence or reckless disregard of the duties
of such Covered Person.
11. Services for Others. Nothing in this Agreement shall prevent DHCM or any
affiliated person of DHCM from providing services for any other person, firm or corporation,
including other investment companies; provided, however, that DHCM expressly represents that it
will undertake no activities which, in its judgment, will adversely affect the performance of its
obligations to the Trust under this Agreement.
12. Compliance with the Act. The parties hereto acknowledge and agree that nothing
contained herein shall be construed to require DHCM to perform any services for any series of the
Trust which services could cause DHCM to be deemed an “investment adviser” of the Fund within the
meaning of Section 2(a)(20) of the Act or to supersede or contravene the Prospectus or Statement of
Additional Information of any series of the Trust or any provisions of the Act and the rules
thereunder.
13. Renewal and Termination. This Agreement shall become effective on the date first
above written and shall remain in force until May 31, 2003, and from year to year thereafter, but
only so long as such continuance is specifically approved at least annually by the vote of a
majority of the Trustees who are not interested persons of the Trust or DHCM, cast in person at a
meeting called for the purpose of voting on such approval and by a vote of the Board of Trustees or
of a majority of the Fund’s outstanding voting securities. This Agreement may be terminated
without the payment of any penalty by either party upon sixty (60) days’ written notice to the
other party. Upon the termination of this Agreement, the Trust shall pay DHCM such compensation as
may be payable for the period prior to the effective date of such termination.
14. The Trust. The term “Diamond Hill Funds” means and refers to the Trustees from
time to time serving under the Trust’s Agreement and Declaration of Trust as the same may
subsequently thereto have been, or subsequently hereto may be, amended. It is expressly agreed
that the obligations of the Trust hereunder shall not be binding upon any of the Trustees,
shareholders, nominees, officers, agent or employees of the Trust, personally, but bind only the
trust property of the Trust. The execution and delivery of this Agreement have been authorized by
the Trustees of the Trust and signed by an officer of the Trust, acting as such, and neither such
authorization by such Trustees nor such execution and delivery by such officer shall be deemed to
have been made by any of them individually or to impose any liability on any of them personally,
but shall bind only the trust property of the Trust.
15. Miscellaneous. Each party agrees to perform such further acts and execute such
further documents as are necessary to effectuate the purposes hereof. This Agreement shall be
construed and enforced in accordance with and governed by the laws of the State of Ohio. The
captions in this Agreement are included for convenience of reference only and in no way define or
delimit any of the provisions hereof or otherwise affect their construction or effect.
IN WITNESS WHEREOF, the parties have duly executed this Agreement as of the day and year first
above written.
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| Diamond Hill Funds | ||||||
| By: | /s/ Xxxxx X. Xxxxx
|
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| Its: | President | |||||
| Diamond Hill Capital Management, Inc. | ||||||
| By: | /s/ X.X. Xxxxxx
|
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| Its: | President | |||||
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Schedule A
April 30, 2008
April 30, 2008
Diamond Hill Small Cap Fund
Diamond Hill Small-Mid Cap Fund
Diamond Hill Large Cap Fund
Diamond Hill Select Fund
Diamond Hill Long-Short Fund
Diamond Hill Financial Long Short Fund
Diamond Hill Strategic Income Fund
Diamond Hill Small-Mid Cap Fund
Diamond Hill Large Cap Fund
Diamond Hill Select Fund
Diamond Hill Long-Short Fund
Diamond Hill Financial Long Short Fund
Diamond Hill Strategic Income Fund
Each Fund shall pay DHCM a fee at an annual rate of 0.30% of the average daily net assets of the
Class A and C shares of each Fund, and at an annual rate of 0.18% of the average daily net assets
of the Class I shares of each Fund.
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