Participation Agreement (Davis)
PARTICIPATION AGREEMENT
among
ML LIFE INSURANCE COMPANY OF NEW YORK,
XXXXX NEW YORK VENTURE FUND, and
XXXXX DISTRIBUTORS, LLC
among
ML LIFE INSURANCE COMPANY OF NEW YORK,
XXXXX NEW YORK VENTURE FUND, and
XXXXX DISTRIBUTORS, LLC
THIS AGREEMENT, dated as of the 28th day of August, 2002, by and among ML Life Insurance
Company of New York (the “Company”), a New York life insurance company, on its own behalf and on
behalf of each segregated asset account of the Company set forth on Schedule A hereto as may be
amended from time to time (hereinafter referred to individually and collectively as the “Account”),
Xxxxx New York Venture Fund (the “Fund”), a Maryland corporation, and Xxxxx Distributors, LLC (the
“Underwriter”), a Delaware company.
WHEREAS, the shares of beneficial interests of the Fund are divided into several series of
shares, each designated a “Portfolio” and representing the interest in a particular managed
portfolio of securities and other assets;
WHEREAS, the Fund is registered as an open-end management investment company under the
Investment Company Act of 1940, as amended, (the “1940 Act”) and shares of the Portfolios are
registered under the Securities Act of 1933, as amended (the “1933 Act”);
WHEREAS, Xxxxx Selected Advisers, L.P. (the “Adviser”), a Colorado limited partnership, which
serves as investment adviser to the Fund, is duly registered as an investment adviser under the
Investment Advisers Act of 1940, as amended;
WHEREAS, the Underwriter, which serves as distributor to the Fund, is registered as a
broker-dealer with the Securities and Exchange Commission (the “SEC”) under the Securities Exchange
Act of 1934, as amended (the “1934 Act”), and is a member in good standing of the National
Association of Securities Dealers, Inc. (the “NASD”);
WHEREAS, the Account is duly established and maintained as a segregated asset account, duly
established by the Company, on the date shown for such Account on Schedule A hereto, to set aside
and invest assets attributable to variable annuity contracts set forth in Schedule A hereto, as it
may be amended from time to time by mutual written agreement (the “Contracts”);
WHEREAS, each Portfolio issues shares to the general public and to the separate accounts of
insurance companies (“Participating Insurance Companies”) to fund variable annuity contracts sold
to certain qualified pension and retirement plans;
1
WHEREAS, the Company intends to purchase shares of other open-end management investment
companies that offer shares to the general public to fund the Contracts;
WHEREAS, the Fund and the Underwriter know of no reason why shares in any Portfolio may not be
sold to Participating Insurance Companies to fund variable annuity contracts sold to certain
qualified pension and retirement plans; and
WHEREAS, to the extent permitted by applicable insurance laws and regulations, the Company
intends to purchase shares in the Portfolios (and classes thereof) listed in Schedule B hereto, as
it may be amended from time to time by mutual written agreement (the “Designated Portfolios”) on
behalf of the Account to fund the aforesaid Contracts, and the Underwriter is authorized to sell
such shares in the Designated Portfolios, and classes thereof, to the Account at net asset value.
NOW, THEREFORE, in consideration of their mutual promises, the Company, the Fund, and the
Underwriter agree as follows:
ARTICLE I. Sale of Fund Shares
1.1. The Fund has granted to the Underwriter exclusive authority to distribute the Fund’s
shares, and has agreed to instruct, and has so instructed, the Underwriter to make available to the
Company for purchase on behalf of the Account Fund shares of the Designated Portfolios and classes
thereof listed on Schedule B to this Agreement (the “Shares”). Pursuant to such authority and
instructions, and subject to Article IX hereof, the Underwriter agrees to make the Shares available
to the Company for purchase on behalf of the Account, such purchases to be effected at net asset
value in accordance with Section 1.3 of this Agreement. Notwithstanding the foregoing, the Board of
Trustees of the Fund (the “Board”) may suspend or terminate the offering of Shares of any
Designated Portfolio or class thereof, if such action is required by law or by regulatory
authorities having jurisdiction or if, in the sole discretion of the Board acting in good faith and
in light of its fiduciary duties under federal and any applicable state laws, suspension or
termination is necessary in the best interests of the shareholders of such Designated Portfolio.
1.2. The Fund shall redeem, at the Company’s request, any full or fractional Shares held by
the Company on behalf of the Account, such redemptions to be effected at net asset value in
accordance with Section 1.3 of this Agreement. Notwithstanding the foregoing, (i) the Company shall
not redeem Shares attributable to Contract owners except in the circumstances permitted in Section
9.3 of this Agreement, and (ii) the Fund may delay redemption of Shares of any Designated Portfolio
to the extent permitted by the 1940 Act, and any rules, regulations, or orders thereunder.
2
1.3. Purchase and Redemption Procedures
The Fund hereby appoints the Company as an agent of the Fund for the limited purpose of
receiving purchase and redemption requests on behalf of the Account (but not with respect to any
Fund shares that may be held in the general account of the Company) for the Shares made available
hereunder, based on allocations of amounts to the Account or subaccounts thereof under the
Contracts and other transactions relating to the Contracts or the Account. All transactions in
Account shares shall be executed through the Omnibus Accounts of Company’s affiliate Xxxxxxx Lynch,
Pierce, Xxxxxx & Xxxxx, Inc. (“Omnibus Accounts”). Receipt of any such request (or relevant
transactional information therefor) on any day the New York Stock Exchange is open for trading and
on which the Fund calculates its net asset value pursuant to the rules of the SEC (a “Business
Day”) by the Company as such limited agent of the Fund prior to the time that the Fund ordinarily
calculates its net asset value as described from time to time in the Fund Prospectus (which as of
the date of execution of this Agreement is 4:00 p.m. Eastern Time) shall constitute receipt by the
Fund on that same Business Day, provided that the Fund receives notice of such request by 11 a.m.
Eastern Time on the next following Business Day. Company will provide to the Fund or its designee
via the NSCC Fund SERV DCC & S platform (which utilizes the “as of” record layout within Fund/SERV)
one or more files detailing the instructions received with respect to each Plan prior to 4:00 p.m.
ET on the prior Business Day for each of the Funds. If for any reason Xxxxxxx Xxxxx is unable to
transmit the file(s) with respect to any Business Day, Xxxxxxx Xxxxx will notify the Fund or its
designee by 11:00 a.m. ET on the next following Business Day.
(b) The Company shall pay for Shares on the same day that it notifies the Fund
of a purchase request for such Shares. Payment for Shares shall be made in federal funds
transmitted to the Fund via the NSCC Fund/SERV DCC&S platform to be received by the Fund by 6:30
p.m. Eastern Time on the day the Fund is notified of the purchase request for Shares (unless the
Fund determines and so advises the Company that sufficient proceeds are available from redemption
of Shares of other Designated Portfolios effected pursuant to redemption requests tendered by the
Company on behalf of the Account). Upon receipt of federal funds transmitted via the NSCC Fund/SERV
DCC&S platform, such funds shall cease to be the responsibility of the Company and shall become the
responsibility of the Fund. Notwithstanding any provision of this Agreement to the contrary, for
purchase and redemption instructions with respect to any Shares, Company and the Fund will settle
the purchase and redemption transactions referred to herein, via the NSCC Fund/SERV platform
settlement process on the next Business Day following the effective trade date. The Fund will
provide to Company a daily transmission of positions and trading activity taking place in the
Omnibus Accounts using Company’s affiliate’s proprietary Inventory Control System (“ICS”).
3
(c) Payment for Shares redeemed by the Account or the Company shall be made in federal funds
transmitted via the NSCC Fund/SERV DCC&S platform to the Company or any other designated person on
the next Business Day after the Fund is properly notified of the redemption order of such Shares
(unless redemption proceeds are to be applied to the purchase of Shares of other Designated
Portfolios in accordance with Section 1.3(b) of this Agreement), except that the Fund reserves the
right to redeem Shares in assets other than cash and to delay payment of redemption proceeds to
the extent permitted under Section 22(e) of the 1940 Act and any Rules thereunder, and in
accordance with the procedures and policies of the Fund as described in the then current
prospectus. The Fund shall not bear any responsibility whatsoever for the proper disbursement or
crediting of redemption proceeds by the Company; the Company alone shall be responsible for such
action.
(d) Any purchase or redemption request for Shares held or to be held in the Company’s general
account shall be effected at the closing net asset value per share next determined after the
Fund’s receipt of such request as set forth in Section 1.3(a) herein.
1.4. The Fund shall use its best efforts to make the closing net asset value per Share for
each Designated Portfolio available to the Company by 6:30 p.m. Eastern Time each Business Day via
the NSCC Profile 1 platform, and in any event, as soon as reasonably practicable after the closing
net asset value per Share for such Designated Portfolio is calculated, and shall calculate such
closing net asset value, including any applicable daily dividend factor, in accordance with the
Fund’s Prospectus. In the event the Fund is unable to make the 6:30 p.m. deadline stated herein, it
shall provide additional time for the Company to place orders for the purchase and redemption of
Shares. Such additional time shall be equal to the additional time that the Fund takes to make the
closing net asset value available to the Company. Neither the Fund, any Designated Portfolio, the
Underwriter, nor any of their affiliates shall be liable for any information provided to the
Company pursuant to this Agreement which information is based on incorrect information supplied by
the Company to the Fund or the Underwriter. Any material error in the calculation or reporting of
the closing net asset value, including any applicable daily dividend factor per Share shall be
reported immediately upon discovery to the Company. In such event the Company shall be entitled to
an adjustment to the number of Shares purchased or redeemed to reflect the correct closing net
asset value, including any applicable daily dividend factor per Share and the Fund shall bear the
cost of correcting such errors. Any error of a lesser amount shall be corrected in the next
Business Day’s net asset value per Share.
1.5. Notwithstanding anything to the contrary contained in this Agreement, the Fund will make
available for purchase by the Company, on its behalf and on behalf of the Account a class of shares
available at net asset value which are not subject to a contingent deferred sales charge or
redemption fee. In addition, no exchange fees will be applicable to shares of the Funds purchased
by the Company, on its behalf and on behalf of the Account. The Fund shall furnish notice (via the
NSCC Profile II platform to the Company as soon as reasonably practicable of any income dividends
or capital gain distributions payable on any Shares. The form of payment of dividends and capital
gains
4
distributions will be determined in accordance with the Company’s operational procedures in effect
at the time of the payment of such dividend or distribution. At this time, the Company, on its
behalf and on behalf of the Account, hereby elects to receive all such dividends and distributions
as are payable on any Shares in the form of cash. Company will reinvest a portion or all of the
cash proceeds for additional Shares of that Designated Portfolio through a trade processed via the
NSCC platform. The Company reserves the right, on its behalf and on behalf of the Account, to
revoke this election and to receive all such dividends and capital gain distributions in the form
of additional Shares of that Designated Portfolio. The Fund shall notify the Company promptly of
the number of Shares so issued as payment of such dividends and distributions. All transactions of
Account shares contemplated herein shall be executed through the Omnibus Accounts.
1.6. Issuance and transfer of Shares shall be by book entry only and executed through the
Omnibus Accounts. Stock certificates will not be issued to the Company or the Account. Purchase
and redemption orders for Fund shares shall be recorded in an appropriate ledger for the Account
or the appropriate subaccount of the Account.
1.7 Fund Information.
(a) The Fund will provide (or cause to be provided) to Company the information set forth in
Schedule C hereto. In addition, notwithstanding anything contained in this Agreement to the
contrary, the Fund hereby agrees that Company may use such information in communications prepared
for the Contracts, including, but not limited to, application, marketing, sales and other
communications materials. The Fund will provide timely notification to Company of any change to the
information described in Part I of Schedule C including without limitation any change to the CUSIP
number or symbol designation of a Fund. Such notification shall be given to Company at least ten
(10) Business Days prior to the effective date of the change or the effect of the change with
respect to transactions by the Account in any affected Fund shall be delayed for a reasonable time
following notification hereunder.
(b) Notwithstanding anything to the contrary in this Agreement, upon request, the Fund will
provide Company with prospectuses, proxy materials, financial statements, reports and other
materials relating to each Fund in sufficient quantity for each Contract owner invested in the
Fund.
(c) With the exception of (i) listings of product offerings; (ii) materials in the public
domain (e.g., magazine articles and trade publications); and (iii) materials used by on an internal
basis only, Company agrees not to furnish or cause to be furnished to any third parties or to
display publicly or publish any information or materials relating to the Funds, except such
materials and information as may be distributed to Company by Fund or approved for distribution by
Fund upon Company’s request.
5
ARTICLE II. Representations and Warranties
2.1. The Company represents and warrants that the Contracts (a) are, or prior to issuance will
be, registered under the 1933 Act, or (b) are not registered because they are properly exempt from
registration under the 1933 Act or will be offered exclusively in transactions that are properly
exempt from registration under the 1933 Act. The Company further represents and warrants that the
Contracts will be issued and sold in compliance in all material respects with all applicable
federal securities and state securities and insurance laws and that the sale of the Contracts shall
comply in all material respects with state insurance suitability requirements. The Company further
represents and warrants that it is an insurance company duly organized and in good standing under
applicable law, that it has legally and validly established the Account prior to any issuance or
sale thereof as a segregated asset account under Arkansas insurance laws, and that it (a) has
registered or, prior to any issuance or sale of the Contracts, will register the Account as a unit
investment trust in accordance with the provisions of the 1940 Act to serve as a segregated
investment account for the Contracts, or alternatively (b) has not registered the Account in proper
reliance upon an exclusion from registration under the 1940 Act. The Company shall register and
qualify the Contracts or interests therein as securities in accordance with the laws of the various
states only if and to the extent deemed advisable by the Company.
2.2. The Fund represents and warrants that Shares sold pursuant to this Agreement shall be
registered under the 1933 Act, duly authorized for issuance and sold in compliance with applicable
state and federal securities laws and that the Fund is and shall remain registered under the 0000
Xxx. The Fund shall amend the registration statement for its shares under the 1933 Act and the 1940
Act from time to time as required in order to effect the continuous offering of its shares. The
Fund shall register and qualify the shares for sale in accordance with the laws of the various
states only if and to the extent deemed advisable by the Fund, the Adviser, or the Underwriter.
2.3. The Fund and the Underwriter agree to comply with any applicable state insurance laws or
regulations (including the furnishing of information not otherwise available to the Company which
is required by state insurance law to enable the Company to obtain the authority needed to issue
the Contracts in any applicable state, and including cooperating with the Company in any filings of
sales literature for the Contracts), to the extent notified thereof in writing by the Company.
2.4. The Fund represents that it is lawfully organized and validly existing under the laws of
the State of Maryland and that it does and will comply in all material respects with the 1940 Act.
2.6. The Underwriter represents and warrants that it is a member in good standing of the NASD
and is registered as a broker-dealer with the SEC. The Underwriter further represents
6
that it will sell and distribute the Fund shares in accordance with any applicable state and
federal securities laws.
2.7. The Fund and the Underwriter represent and warrant that all of their trustees/directors,
officers, employees, investment advisers, and other individuals or entities dealing with the money
and/or securities of the Fund are and shall continue to be at all times covered by a blanket
fidelity bond or similar coverage for the benefit of the Fund in an amount not less than the
minimum coverage as required currently by Rule 17g-l of the 1940 Act or related provisions as may
be promulgated from time to time. The aforesaid bond shall include coverage for larceny and
embezzlement and shall be issued by a reputable bonding company.
ARTICLE III. Prospectuses and Proxy Statements; Voting
3.1. The Underwriter shall provide the Company with as many copies of the Fund’s current
prospectus describing the Designated Portfolios listed on Schedule B as the Company may reasonably
request. The Fund or the Underwriter shall bear the expense of printing copies of the current
prospectus for the Fund that will be distributed to existing Contract owners, and the Company shall
bear the expense of printing copies of the Contract’s prospectus that are used in connection with
offering the Contracts issued by the Company. If requested by the Company in lieu thereof, the Fund
shall provide such documentation (including a final copy of the new prospectus on diskette at the
Fund’s or Underwriter’s expense) and other assistance as is reasonably necessary in order for the
Company once each year (or more frequently if the prospectus for the Fund is amended) to have the
prospectus for the Contracts and the Fund’s prospectus printed together in one document (such
printing of the Fund’s prospectus for existing Contract owners to be at the Fund’s or Underwriter’s
expense).
3.2. The Fund’s prospectus shall state that the current Statement of Additional Information
(“SAI”) for the Fund is available, and the Underwriter (or the Fund), at its expense, shall provide
a reasonable number of copies of such SAI free of charge to the Company for itself and for any
owner of a Contract who requests such SAI.
3.3. The Fund shall provide the Company with information regarding the Fund’s expenses, which
information may include a table of fees and related narrative disclosure for use in any prospectus
or other descriptive document relating to a Contract.
3.4. The Fund, at its or the Underwriter’s expense, shall provide the Company with copies of
its proxy material, reports to shareholders, and other communications to shareholders in such
quantity as the Company shall reasonably require for distributing to Contract owners.
3.5. The Company shall:
(i) | solicit voting instructions from Contract owners, |
7
(ii) | vote the Shares in accordance with instructions received from Contract owners, and | ||
(iii) | vote Shares for which no instructions have been received in the same proportion as Shares of such portfolio for which instructions have been received, |
so long as and to the extent that the SEC continues to interpret the 1940 Act to require
pass-through voting privileges for variable contract owners or to the extent otherwise required by
law. The Company will vote Shares held in any segregated asset account in the same proportion as
Shares of such portfolio for which voting instructions have been received from Contract owners, to
the extent permitted by law.
ARTICLE IV. Sales Material and Information
4.1. The Company shall furnish, or shall cause to be furnished, to the Fund or its designee,
each piece of sales literature or other promotional material that the Company develops and in which
the Fund (or a Designated Portfolio thereof) or the Adviser or the Underwriter is named. No such
material shall be used until approved by the Fund or its designee. The Fund or its designee will be
deemed to have approved such sales literature or promotional material unless the Fund or its
designee objects or provides comments to the Company within ten (10) Business Days after receipt of
such material. The Fund or its designee reserves the right to reasonably object to the continued
use of any such sales literature or other promotional material in which the Fund (or a Designated
Portfolio thereof) or the Adviser or the Underwriter is named, and no such material shall be used
if the Fund or its designee so object.
4.2. The Company shall not give any information or make any representations or statements on
behalf of the Fund or concerning the Fund or the Adviser or the Underwriter in connection with the
sale of the Contracts other than the information or representations contained in the registration
statement or profiles or prospectus or SAI for the Fund shares, as such registration statement and
profiles and prospectus or SAI may be amended or supplemented from time to time, or in reports or
proxy statements for the Fund, or in sales literature or other promotional material approved by the
Fund or its designee or by the Underwriter, except with the permission of the Fund or the
Underwriter or the designee of either.
4.3. The Fund and the Underwriter, or their designee, shall furnish, or cause to be furnished,
to the Company, each piece of sales literature or other promotional material that it develops and
in which the Company, and/or its Account, is named. No such material shall be used until approved
by the Company. The Company will be deemed to have approved such sales literature or promotional
material unless the Company objects or provides comments to the Fund, the Underwriter, or their
designee within ten Business Days after receipt of such material. The Company reserves the right to
reasonably object to the continued use of any such sales literature
8
or other promotional material in which the Company and/or its Account is named, and no such
material shall be used if the Company so objects.
4.4. The Fund and the Underwriter shall not give any information or make any representations
on behalf of the Company or concerning the Company, the Account, or the Contracts other than the
information or representations contained in a registration statement and prospectus (which shall
include an offering memorandum, if any, if the Contracts issued by the Company or interests therein
are not registered under the 1933 Act), or SAI for the Contracts, as such registration statement,
prospectus, or SAI may be amended or supplemented from time to time, or in published reports for
the Account which are in the public domain or approved by the Company for distribution to Contract
owners, or in sales literature or other promotional material approved by the Company or its
designee, except with the permission of the Company.
4.5. The Fund will provide to the Company at least one complete copy of all registration
statements, prospectuses, SAIs, reports, proxy statements, sales literature and other promotional
materials, applications for exemptions, requests for no-action letters, and all amendments to any
of the above, that relate to the Fund or its shares, promptly after the filing of such document(s)
with the SEC or other regulatory authorities.
4.6. The Company will provide to the Fund at least one complete copy of all registration
statements, prospectuses (which shall include an offering memorandum, if any, if the Contracts
issued by the Company or interests therein are not registered under the 1933 Act), SAIs, reports,
solicitations for voting instructions, sales literature and other promotional materials,
applications for exemptions, requests for no-action letters, and all amendments to any of the
above, that relate to the Contracts or the Account, promptly after the filing of such document(s)
with the SEC or other regulatory authorities. The Company shall provide to the Fund and the
Underwriter any complaints received from the Contract owners pertaining to the Fund or the
Designated Portfolio.
4.7. The Fund will provide the Company with as much notice as is reasonably practicable of any
proxy solicitation for any Designated Portfolio, and of any material change in the Fund’s
registration statement, particularly any change resulting in a change to the registration statement
or prospectus for any Account. The Fund will work with the Company so as to enable the Company to
solicit proxies from Contract owners, or to make changes to its prospectus or registration
statement, in an orderly manner. The Fund will make reasonable efforts to attempt to have changes
affecting Contract prospectuses become effective simultaneously with the annual updates for such
prospectuses.
4.8. For purposes of this Article IV, the phrase “sales literature and other promotional
materials” includes, but is not limited to, any of the following that refer to the Fund or any
affiliate of the Fund: advertisements (such as material published, or designed for use in, a
newspaper, magazine, or other periodical, radio, television, telephone or tape recording, videotape
display, signs or billboards, motion pictures, or other public
media), sales literature (i.e., any
written
9
communication distributed or made generally available to customers or the public, including
brochures, circulars, reports, market letters, form letters, seminar texts, reprints or excerpts of
any other advertisement, sales literature, or published article), educational or training materials
or other communications distributed or made generally available to some or all agents or employees,
and registration statements, prospectuses, SAIs, shareholder reports, proxy materials, and any
other communications distributed or made generally available with regard to the Fund.
ARTICLE V. Fees and Expenses
5.1. All expenses incident to performance by the Fund under this Agreement shall be paid by
the Fund. The Fund shall see to it that all its shares are registered and authorized for issuance
in accordance with applicable federal law and, if and to the extent deemed advisable by the Fund,
in accordance with applicable state laws prior to their sale. The Fund shall bear the expenses for
the cost of registration and qualification of the Fund’s shares, preparation and filing of the
Fund’s prospectus and registration statement, proxy materials and reports, setting the prospectus
in type, setting in type and printing the proxy materials and reports to shareholders (including
the costs of printing a prospectus that constitutes an annual report), the preparation of all
statements and notices required by any federal or state law, and all taxes on the issuance or
transfer of the Fund’s shares.
5.2. The Company shall bear the expenses of distributing the Fund’s prospectus to owners of
Contracts issued by the Company and of distributing the Fund’s proxy materials and reports to such
Contract owners.
ARTICLE VI. Diversification and Qualification
6.1. The Fund represents that it is or will be qualified as a Regulated Investment Company
under Subchapter M of the Code, and that it will maintain such qualification (under Subchapter M or
any successor or similar provisions) and that it will notify the Company immediately upon having a
reasonable basis for believing that it has ceased to so qualify or that it might not so qualify in
the future.
10
ARTICLE VII. Indemnification
7.1. Indemnification By the Company
7.1(a). The Company agrees to indemnify and hold harmless the Fund and the Underwriter and
each of its trustees/directors and officers, and each person, if any, who controls the Fund or the
Underwriter within the meaning of Section 15 of the 1933 Act or who is under common control with
the Underwriter (collectively, the “Indemnified Parties” for purposes of this Section 7.1) against
any and all losses, claims, damages, liabilities (including amounts paid in settlement with the
written consent of the Company) or litigation (including legal and other expenses), to which the
Indemnified Parties may become subject under any statute or regulation, at common law or otherwise,
insofar as such losses, claims, damages, liabilities or expenses (or actions in respect thereof) or
settlements:
(i) arise out of or are based upon any untrue statement or alleged untrue statements
of any material fact contained in the registration statement, prospectus (which
shall include a written description of a Contract that is not registered under the
1933 Act), or SAI for the Contracts or contained in sales literature for the
Contracts (or any amendment or supplement to any of the foregoing), or arise out of
or are based upon the omission or the alleged omission to state therein a material
fact required to be stated therein or necessary to make the statements therein not
misleading, provided that this agreement to indemnify shall not apply as to any
Indemnified Party if such statement or omission or such alleged statement or
omission was made in reliance upon and in conformity with information furnished to
the Company by or on behalf of the Fund for use in the registration statement,
prospectus or SAI for the Contracts or in the Contracts or sales literature (or any
amendment or supplement) or otherwise for use in connection with the sale of the
Contracts or Fund shares; or
(ii) arise out of or as a result of statements or representations (other than
statements or representations contained in the registration statement, prospectus,
SAI, or sales literature of the Fund not supplied by the Company or persons under
its control) or wrongful conduct of the Company or its agents or persons under the
Company’s authorization or control, with respect to the sale or distribution of the
Contracts or Fund Shares; or
(iii) arise out of any untrue statement or alleged untrue statement of a material
fact contained in a registration statement, prospectus, SAI, or sales literature of
the Fund or any amendment thereof or supplement thereto or the omission or alleged
omission to state therein a material fact required to be stated therein or necessary
to make the statements therein not misleading if such a statement or omission was
made in reliance upon information furnished to the Fund by or on behalf of the
Company; or
11
(iv) arise as a result of any material failure by the Company to provide the
services and furnish the materials under the terms of this Agreement (including a
failure, whether unintentional or in good faith or otherwise, to comply with the
qualification requirements specified in Section 6.1 of this Agreement); or
(v) arise out of or result from any material breach of any representation and/or
warranty made by the Company in this Agreement or arise out of or result from any
other material breach of this Agreement by the Company;
as limited by and in accordance with the provisions of Sections 7.1(b) and 7.1(c) hereof.
7.1(b). The Company shall not be liable under this indemnification provision with respect to
any losses, claims, damages, liabilities or litigation to which an Indemnified Party would
otherwise be subject by reason of such Indemnified Party’s willful misfeasance, bad faith, or gross
negligence in the performance of such Indemnified Party’s duties or by reason of such Indemnified
Party’s reckless disregard of its obligations or duties under this Agreement.
7.1(c). The Company shall not be liable under this indemnification provision with respect to
any claim made against an Indemnified Party unless such Indemnified Party shall have notified the
Company in writing within a reasonable time after the summons or other first legal process giving
information of the nature of the claim shall have been served upon such Indemnified Party (or after
such Indemnified Party shall have received notice of such service on any designated agent), but
failure to notify the Company of any such claim shall not relieve the Company from any liability
which it may have to the Indemnified Party against whom such action is brought otherwise than on
account of this indemnification provision. In case any such action is brought against an
Indemnified Party, the Company shall be entitled to participate, at its own expense, in the defense
of such action. The Company also shall be entitled to assume the defense thereof, with counsel
satisfactory to the party named in the action. After notice from the Company to such party of the
Company’s election to assume the defense thereof, the Indemnified Party shall bear the fees and
expenses of any additional counsel retained by it, and the Company will not be liable to such party
under this Agreement for any legal or other expenses subsequently incurred by such party
independently in connection with the defense thereof other than reasonable costs of investigation.
7.1(d). The Indemnified Parties will promptly notify the Company of the commencement of any
litigation or proceedings against them in connection with the issuance or sale of the Fund shares
or the Contracts or the operation of the Fund.
12
7.2. Indemnification by the Underwriter
7.2(a). The Underwriter agrees to indemnify and hold harmless the Company and each of its
directors and officers and each person, if any, who controls the Company within the meaning of
Section 15 of the 1933 Act (collectively, the “Indemnified Parties” for purposes of this Section
7.2) against any and all losses, claims, damages, liabilities (including amounts paid in settlement
with the written consent of the Underwriter) or litigation (including legal and other expenses) to
which the Indemnified Parties may become subject under any statute or regulation, at common law or
otherwise, insofar as such losses, claims, damages, liabilities or expenses (or actions in respect
thereof) or settlements:
(i) arise out of or are based upon any untrue statement or alleged untrue statement
of any material fact contained in the registration statement or profile or
prospectus or SAI or sales literature of the Fund (or any amendment or supplement to
any of the foregoing), or arise out of or are based upon the omission or the alleged
omission to state therein a material fact required to be stated therein or necessary
to make the statements therein not misleading, provided that this agreement to
indemnify shall not apply as to any Indemnified Party if such statement or omission
or such alleged statement or omission was made in reliance upon and in conformity
with information furnished to the Underwriter or the Fund by or on behalf of the
Company for use in the registration statement, profile, prospectus or SAI for the
Fund or in sales literature (or any amendment or supplement) or otherwise for use in
connection with the sale of the Contracts or Fund shares; or
(ii) arise out of or as a result of statements or representations (other than
statements or representations contained in the registration statement, prospectus,
SAI or sales literature for the Contracts not supplied by the Underwriter or persons
under their control) or wrongful conduct of the Fund or the Underwriter or persons
under their control, with respect to the sale or distribution of the Contracts or
Fund shares; or
(iii) arise out of any untrue statement or alleged untrue statement of a material
fact contained in a registration statement, prospectus, SAI or sales literature
covering the Contracts, or any amendment thereof or supplement thereto, or the
omission or alleged omission to state therein a material fact required to be stated
therein or necessary to make the statement or statements therein not misleading, if
such statement or omission was made in reliance upon information furnished to the
Company by or on behalf of the Fund or the Underwriter; or
(iv) arise as a result of any failure by the Fund or the Underwriter to provide the
services and furnish the materials under the terms of this Agreement (including a
failure of the Fund, whether unintentional or in good faith or otherwise, to
13
comply with the qualification requirements specified in Section 6.1 of this
Agreement); or
(v) arise out of or result from any material breach of any representation and/or
warranty made by the Fund or the Underwriter in this Agreement or arise out of or
result from any other material breach of this Agreement by the Fund or the
Underwriter; or
(vi) arise out of or result from the materially incorrect or untimely calculation or
reporting of the daily net asset value per share or dividend or capital gain
distribution rate;
as limited by and in accordance with the provisions of Sections 7.2(b) and 7.2(c) hereof.
7.2(b). The Underwriter shall not be liable under this indemnification provision with respect
to any losses, claims, damages, liabilities or litigation to which an Indemnified Party would
otherwise be subject by reason of such Indemnified Party’s willful misfeasance, bad faith, or gross
negligence in the performance or such Indemnified Party’s duties or by reason of such Indemnified
Party’s reckless disregard of obligations and duties under this Agreement or to the Company or the
Account, whichever is applicable.
7.2(c). The Underwriter shall not be liable under this indemnification provision with respect
to any claim made against an Indemnified Party unless such Indemnified Party shall have notified
the Underwriter in writing within a reasonable time after the summons or other first legal process
giving information of the nature of the claim shall have been served upon such Indemnified Party
(or after such Indemnified Party shall have received notice of such service on any designated
agent), but failure to notify the Underwriter of any such claim shall not relieve the Underwriter
from any liability which it may have to the Indemnified Party against whom such action is brought
otherwise than on account of this indemnification provision. In case any such action is brought
against the Indemnified Party, the Underwriter will be entitled to participate, at its own expense,
in the defense thereof. The Underwriter also shall be entitled to assume the defense thereof, with
counsel satisfactory to the party named in the action. After notice from the Underwriter to such
party of the Underwriter’s election to assume the defense thereof, the Indemnified Party shall bear
the fees and expenses of any additional counsel retained by it, and the Underwriter will not be
liable to such party under this Agreement for any legal or other expenses subsequently incurred by
such party independently in connection with the defense thereof other than reasonable costs of
investigation.
7.2(d). The Indemnified Party will promptly notify the Underwriter of the commencement of
any litigation or proceedings against it or any of its officers or directors in connection
with the issuance or sale of the Contracts or the operation of the Account.
14
ARTICLE VIII. Applicable Law
8.1. This Agreement shall be construed and the provisions hereof interpreted under and in
accordance with the laws of the State of New York.
8.2. This Agreement shall be subject to the provisions of the 1933, 1934, and 1940 Acts, and
the rules and regulations and rulings thereunder, including such exemptions from those statutes,
rules, and regulations as the SEC may grant and the terms hereof shall be interpreted and construed
in accordance therewith.
ARTICLE IX. Termination
9.1. This Agreement shall continue in full force and effect until the first to occur of:
(a) | termination by any party, for any reason with respect to some or all Designated Portfolios, by three (3) months advance written notice delivered to the other parties; or | ||
(b) | termination by the Company by written notice to the Fund and the Underwriter based upon the Company’s determination that shares of the Fund are not reasonably available to meet the requirements of the Contracts; or | ||
(c) | termination by the Company by written notice to the Fund and the Underwriter in the event any of the Shares are not registered, issued, or sold in accordance with applicable state and/or federal law or such law precludes the use of such Shares as the underlying investment media of the Contracts issued or to be issued by the Company; or | ||
(d) | termination by the Fund or the Underwriter in the event that formal administrative proceedings are instituted against the Company by the NASD, the SEC, the Insurance Commissioner, or like official of any state or any other regulatory body regarding the Company’s duties under this Agreement or related to the sale of the Contracts, the operation of any Account, or the purchase of the Shares; provided, however, that the Fund or the Underwriter determines in its sole judgment exercised in good faith, that any such administrative proceedings will have a material adverse effect upon the ability of the Company to perform its obligations under this Agreement; or | ||
(e) | termination by the Company in the event that formal administrative proceedings are instituted against the Fund or the Underwriter by the NASD, the SEC, or any state securities or insurance department, or any |
15
other regulatory body; provided, however, that the Company determines in its sole judgment exercised in good faith, that any such administrative proceedings will have a material adverse effect upon the ability of the Fund or the Underwriter to perform its obligations under this Agreement; or | |||
(f) | termination by the Company by written notice to the Fund and the Underwriter with respect to any Designated Portfolio in the event that such Portfolio ceases to qualify as a Regulated Investment Company under Subchapter M as specified in Section 6.1 hereof, or if the Company reasonably believes that such Portfolio may fail to so qualify or comply; or | ||
(g) | termination by the Fund or the Underwriter by written notice to the Company, if the Fund or the Underwriter respectively, shall determine, in their sole judgment exercised in good faith, that the Company has suffered a material adverse change in its business, operations, financial condition, or prospects since the date of this Agreement or is the subject of material adverse publicity; or | ||
(h) | termination by the Company by written notice to the Fund and the Underwriter, if the Company shall determine, in its sole judgment exercised in good faith, that the Fund, the Adviser, or the Underwriter has suffered a material adverse change in its business, operations, financial condition, or prospects since the date of this Agreement or is the subject of material adverse publicity; or | ||
(i) | termination by the Company upon any substitution of the shares of another investment company or series thereof for Shares in accordance with the terms of the Contracts, provided that the Company has given at least 45 days prior written notice to the Fund and the Underwriter of the date of substitution. |
9.2. Notwithstanding any termination of this Agreement, the Fund and the Underwriter shall, at
the option of the Company, continue to make available additional Shares pursuant to the terms and
conditions of this Agreement, for all Contracts in effect on the effective date of termination of
this Agreement (hereinafter referred to as “Existing Contracts”), unless the Underwriter requests
that the Company seek an order pursuant to Section 26(c) of the 1940 Act to permit the substitution
of other securities for the Shares. The Underwriter agree to split the cost of seeking such an
order, and the Company agrees that it shall reasonably cooperate with the Underwriter and seek such
an order upon request. Specifically, the owners of the Existing Contracts may be permitted to
reallocate investments in the Fund, redeem investments in the Fund, and/or invest in the Fund upon
the making of additional purchase payments under the existing Contracts (subject to any such
election by the Underwriter). The parties agree that this Section 9.2 shall not apply to any
terminations under Section 9.1(i) of this Agreement.
16
9.3. The Company shall not redeem Shares attributable to the Contracts (as opposed to Shares
attributable to the Company’s assets held in the Account) except (i) as necessary to implement
Contract owner initiated or approved transactions, (ii) as required by state and/or federal laws or
regulations or judicial or other legal precedent of general application (hereinafter referred to as
a “Legally Required Redemption”), (iii) upon 45 days prior written notice to the Fund and
Underwriter, as permitted by an order of the SEC pursuant to Section 26(c) of the 1940 Act, but
only if a substitution of other securities for the Shares is consistent with the terms of the
Contracts, or (iv) as permitted under the terms of the Contract. Upon request, the Company will
promptly furnish to the Fund and the Underwriter reasonable assurance that any redemption pursuant
to clause (ii) above is a Legally Required Redemption. Furthermore, except in cases where permitted
under the terms of the Contacts, the Company shall not prevent Contract owners from allocating
payments to a Portfolio that was otherwise available under the Contracts without first giving the
Fund or the Underwriter 45 days notice of its intention to do so.
9.4. Notwithstanding any termination of this Agreement, each party’s obligation under Article
VII to indemnify the other parties shall survive.
ARTICLE X. Notices
Any notice shall be sufficiently given when sent by registered or certified mail to the other
party at the address of such party set forth below or at such other address as such party may from
time to time specify in writing to the other party.
If to the Fund:
|
Xxxxx New York Venture Fund 0000 Xxxx Xxxxxx Xxxx, Xxxxx 000 Xxxxxx, XX 00000 Attn: Xxxxxxx X. Xxxx |
17
If to the Company:
|
Xxxxx X. Xxxxxxxx, Esq. Senior Vice President and General Counsel ML Life Insurance Company of New York 0 Xxxxxx Xxxx Xxxxxxxxx, Xxx Xxxxxx 00000 |
|
If to the Underwriter:
|
Xxxxx Distributors, LLC 0000 Xxxx Xxxxxx Xxxx, Xxxxx 000 Xxxxxx, XX 00000 Attn: Xxxxxxx X. Xxxx |
ARTICLE XI. Miscellaneous
11.1. All persons dealing with the Fund must look solely to the property of the Fund, and in
the case of a series company, the respective Designated Portfolios listed on Schedule B hereto as
though each such Designated Portfolio had separately contracted with the Company and the
Underwriter for the enforcement of any claims against the Fund. The parties agree that neither the
Board, officers, agents, or shareholders of the Fund assume any personal liability or
responsibility for obligations entered into by or on behalf of the Fund.
11.2. Subject to the requirements of legal process and regulatory authority, each party hereto
shall treat as confidential the names and addresses of the owners of the Contracts and all
information reasonably identified as confidential in writing by any other party hereto and, except
as permitted by this Agreement, shall not disclose, disseminate or utilize such names and addresses
and other confidential information without the express written consent of the affected party until
such time as such information has come into the public domain.
11.3. The captions in this Agreement are included for convenience of reference only and in no
way define or delineate any of the provisions hereof or otherwise affect their construction or
effect.
11.4. This Agreement may be executed simultaneously in two or more counterparts, each of which
taken together shall constitute one and the same instrument.
11.5. If any provision of this Agreement shall be held or made invalid by a court decision,
statute, rule or otherwise, the remainder of the Agreement shall not be affected thereby.
11.6. Each party hereto shall cooperate with each other party and all appropriate governmental
authorities (including without limitation the SEC, the NASD, and state insurance regulators) and
shall permit such authorities reasonable access to its books and records in connection with any
investigation or inquiry relating to this Agreement or the transactions contemplated hereby.
Notwithstanding the generality of the foregoing, each party hereto further agrees to furnish the
Arkansas Insurance Commissioner with any information or reports in
18
connection with services provided under this Agreement which such Commissioner may request in
order to ascertain whether the variable contract operations of the Company are being conducted in a
manner consistent with the Arkansas variable annuity laws and regulations and any other applicable
law or regulations.
11.7. The rights, remedies, and obligations contained in this Agreement are cumulative and are
in addition to any and all rights, remedies, and obligations, at law or in equity, which the
parties hereto are entitled to under state and federal laws.
11.8. This Agreement or any of the rights and obligations hereunder may not be assigned by any
party without the prior written consent of all parties hereto.
IN WITNESS WHEREOF, each of the parties hereto has caused this Agreement to be executed in its
name and on its behalf by its duly authorized representative and its seal to be hereunder affixed
hereto as of the date specified below.
ML LIFE INSURANCE COMPANY OF NEW YORK:
By its authorized officer |
||||
By: | /s/ Xxxx X. Xxxxx | |||
Name: | Xxxx X. Xxxxx | |||
Title: | Vice President & Secretary | |||
Date: | 8/28/02 | |||
XXXXX NEW YORK VENTURE FUND:
By its authorized officer |
||||
By: | /s/ Xxxxxxx X. Xxxx | |||
Name: | Xxxxxxx X. Xxxx | |||
Title: | Vice President | |||
Date: | 8/30/02 | |||
XXXXX DISTRIBUTORS, LLC:
By its authorized officer |
||||
By: | /s/ Xxxxxxx X. Xxxx | |||
Name: | Xxxxxxx X. Xxxx | |||
Title: | President | |||
Date: | 8/30/02 |
19
Schedule A
SEPARATE ACCOUNTS OF THE COMPANY
Xxxxxxx Xxxxx Life Variable Annuity Separate Account D
Dated: August 28, 2002
Schedule B
DESIGNATED PORTFOLIOS AND CLASSES
Xxxxx New York Venture Fund
|
Class A | CUSIP 000000000 |
Dated: August 28, 2002
Schedule C
FUND MATERIALS
Part I. Fund Description
• | The Fund will provide to Company or a common service provider designated by Company within ten (10) days of the end of each month, the Fund’s average annual return for the 1, 5, and 10 year periods ending the current month on a Net Asset Value basis. |
• | The Fund will provide to Company a description of the Fund including holdings, portfolio composition, largest sectors and geographical allocation and a statement of objective in a mutually acceptable format. |
Part II. Fund Information and Materials
The Fund will provide to Company the following information and materials on an as needed basis, as requested by Company: |
• | A supply of materials relating to the Funds (prospectuses, quarterly reports and other brochures) to include with contract application sales, marketing and communication materials. | ||
• | Specific investment performance information that may be requested that cannot be obtained from the prospectus. This would include specific calculations on various performance parameters and will require an aggressive turnaround time (usually 5 business days). |