Participation Agreement (Van Kampen)
PARTICIPATION AGREEMENT
among
ML LIFE INSURANCE COMPANY OF NEW YORK,
XXX XXXXXX EQUITY TRUST, XXX XXXXXX
XXXXXXXX FUND, XXX XXXXXX EQUITY AND INCOME FUND, and
XXX XXXXXX FUNDS INC.
among
ML LIFE INSURANCE COMPANY OF NEW YORK,
XXX XXXXXX EQUITY TRUST, XXX XXXXXX
XXXXXXXX FUND, XXX XXXXXX EQUITY AND INCOME FUND, and
XXX XXXXXX FUNDS INC.
THIS AGREEMENT, dated as of the 11th day of October, 2002, by and among ML Life
Insurance Company of New York (the “Company”), a New York life insurance company, on its own behalf
and on behalf of each segregated asset account of the Company set forth on Schedule A hereto as may
be amended from time to time (hereinafter referred to individually and collectively as the
“Account”), the Xxx Xxxxxx Equity Trust, Xxx Xxxxxx Xxxxxxxx Fund and the Xxx Xxxxxx Equity and
Income Fund (each a “Fund,” collectively the “Funds”), each a Delaware business trust, and Xxx
Xxxxxx Funds Inc. (the “Underwriter”), a Delaware company.
WHEREAS, the shares of beneficial interests of the Funds are divided into series of
shares, each designated a “Portfolio” and representing the interest in a particular managed
portfolio of securities and other assets;
WHEREAS, the Funds are each registered as an open-end management investment company under the
Investment Company Act of 1940, as amended, (the “1940 Act”) and shares of the Portfolios are
registered under the Securities Act of 1933, as amended (the “1933 Act”);
WHEREAS, Xxx Xxxxxx Asset Management Inc., a Delaware company, is an investment adviser duly
registered under the Investment Advisers Act of 1940 that serves as investment adviser to the Xxx
Xxxxxx Equity and Income Fund, the Xxx Xxxxxx Xxxxxxxx Fund and certain Portfolios of the Xxx
Xxxxxx Equity Trust, and Xxx Xxxxxx Investment Advisory Corp., a Delaware company, is an investment
adviser duly registered under the Investment Advisers Act of 1940 that serves as investment adviser
to certain Portfolios of the Xxx Xxxxxx Equity Trust;
WHEREAS, the Underwriter, which serves as distributor to the Funds, is registered as a
broker-dealer with the Securities and Exchange Commission (the “SEC”) under the Securities Exchange
Act of 1934, as amended (the “1934 Act”), and is a member in good standing of the National
Association of Securities Dealers, Inc. (the “NASD”);
WHEREAS, the Account is duly established and maintained as a segregated asset account, duly
established by the Company, on the date shown for such Account on Schedule A hereto, to set aside
and invest assets attributable to variable annuity contracts set forth in Schedule A hereto, as it
may be amended from time to time by mutual written agreement (the “Contracts”);
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WHEREAS, each Portfolio may issue shares to the general public and to the separate accounts of
insurance companies (“Participating Insurance Companies”) to fund variable annuity contracts sold
to certain qualified pension and retirement plans;
WHEREAS, the Company intends to purchase shares of other open-end management investment
companies that offer shares to the general public to fund the Contracts;
WHEREAS, the Funds and the Underwriter know of no reason why shares in any Portfolio may not
be sold to Participating Insurance Companies to fund variable annuity contracts sold to certain
qualified pension and retirement plans; and
WHEREAS, to the extent permitted by applicable insurance laws and regulations, the Company
intends to purchase shares in the Portfolios (and classes thereof) listed in Schedule B hereto, as
it may be amended from time to time by mutual written agreement (the “Designated Portfolios”) on
behalf of the Account to fund the aforesaid Contracts, and the Underwriter is authorized to sell
such shares in the Designated Portfolios, and classes thereof, to the Account at net asset value.
NOW, THEREFORE, in consideration of their mutual promises, the Company, the Funds, and the
Underwriter agree as follows:
ARTICLE I. Sale of Fund Shares
1.1. Each Fund has granted to the Underwriter exclusive authority to distribute Fund
shares, and has agreed to instruct, and has so instructed, the Underwriter to make available
to the Company for purchase on behalf of the Account shares of the Designated Portfolios and classes
thereof listed on Schedule B to this Agreement (the “Shares”). Pursuant to such authority and
instructions, and subject to Article IX hereof, the Underwriter agrees to make the Shares
available to the Company for purchase on behalf of the Account, such purchases to be effected at net
asset value in accordance with Section 1.3 of this Agreement. Notwithstanding the foregoing, the
Board of Trustees of a Fund (the “Board”) may suspend or terminate the offering of Shares of
any Designated Portfolio or class thereof or liquidate any Designated Portfolio, if such action is
required by law or by regulatory authorities having jurisdiction or if, in the sole discretion
of the Board acting in good faith and in light of its fiduciary duties under federal and any
applicable state laws, suspension or termination is necessary in the best interests of the shareholders of such
Designated Portfolio.
1.2. The Funds shall redeem, at the Company’s request, any full or fractional Shares
held by the Company on behalf of the Account, such redemptions to be effected at net asset
value in accordance with Section 1.3 of this Agreement. Notwithstanding the foregoing, (i) the
Company shall not redeem Shares attributable to Contract owners except in the circumstances
permitted in Section 9.3 of this Agreement, and (ii) the Funds may delay redemption of Shares
of
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any Designated Portfolio to the extent permitted by the 1940 Act, and any rules, regulations, or
orders thereunder.
1.3. Purchase and Redemption Procedures
The Funds hereby appoint the Company as an agent of the Funds for the limited purpose of receiving
purchase and redemption requests from the Account (but not with respect to any Fund Shares that may
be held in the general account of the Company) for the Shares made available hereunder, based on
allocations of amounts to the Account or subaccounts thereof under the Contracts and other
transactions relating to the Contracts or the Account. Under no circumstances will the Company
change, alter or manipulate any instruction received by it in good order. All transactions in
Account Shares shall be executed through the Omnibus Accounts of Company’s affiliate Xxxxxxx Lynch,
Pierce, Xxxxxx & Xxxxx, Inc. (“MLPF&S”) (“Omnibus Accounts”). Any such request (or relevant
transactional information therefor) received by the Company on any day the New York Stock Exchange
is open for trading and on which the Fund calculates its net asset value pursuant to the rules of
the SEC (a “Business Day”) prior to the time that the Fund ordinarily calculates its net asset
value as described from time to time in the Fund Prospectus (which as of the date of execution of
this Agreement is 4:00 p.m. Eastern Time) shall be executed by the Fund or its transfer agent at
the net asset value determined as of the close of trading on that same Business Day, provided that
the Fund or its transfer agent receives notice of such request by 6:50 a.m. Eastern Time on the
next following Business Day, or in the event of systems issues necessitating later delivery of such
purchase and redemption requests, by 11:00 a.m. Eastern Time on the next following Business Day.
Company will provide to the Fund or its transfer agent or its designee via the NSCC Fund/SERV DCC&S
platform (which utilizes the “as of record layout within Fund/SERV) one or more files detailing the
instructions received with respect to each Account prior to 4:00 p.m. Eastern Time on the prior
Business Day for each of the Funds. If for any reason the Company or its affiliate is unable to
transmit the file(s) with respect to any Business Day, the Company or its affiliate will notify the
Fund or its transfer agent or its designee by 11:00 a.m. Eastern Time on the next following
Business Day and provided that such notification is received the value of such Shares shall be
calculated at the net asset value determined as of the close of trading on that prior Business Day.
Such notification shall be by facsimile or phone (confirmed by facsimile), including all relevant
information about the purchase or redemption order. Each purchase and redemption order transmitted
by the Company will constitute a representation by the Company that such order was based on
instructions and Contract owner level transactions that the Company received and accepted as being
in good order no later than the close of trading on the prior Business Day, and that the order
included all instructions and Contract owner level transactions so received by the Company.
(b) The Company shall pay for Shares on the same day that it notifies a Fund of a purchase request for its Shares. Payment for Shares shall be made in federal funds transmitted
to the Fund via the NSCC Fund/SERV DCC&S platform to be received by the Fund by 6:30 p.m. Eastern
Time on the day the Fund is notified of the purchase request for Shares (unless the Fund determines
and so advises the Company that sufficient proceeds are available from redemption of Shares of
other Designated Portfolios effected pursuant to redemption
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requests tendered by the Company on behalf of the Account). Upon receipt of federal funds
transmitted via the NSCC Fund/SERV DCC&S platform, such funds shall cease to be the responsibility
of the Company and shall become the responsibility of the Fund. Subject to Section 1.1, Company and
the Fund shall settle purchase instructions with respect to any Shares of a Fund via the NSCC
Fund/SERV platform settlement process on the next Business Day following the effective trade date.
The Fund or the Underwriter will provide to Company a daily transmission of positions and trading
activity taking place in the Omnibus Accounts using Company’s affiliate’s proprietary Inventory
Control System (“ICS”).
(c) Payment for Shares of a Fund redeemed by the Account or the Company shall be made in
federal funds transmitted via the NSCC Fund/SERV DCC&S platform to the Company or any other
designated person on the next Business Day after the Fund is properly notified of the redemption
order of such Shares (unless redemption proceeds are to be applied to the purchase of Shares of
other Designated Portfolios in accordance with Section 1.3(b) of this Agreement), except that the
Funds reserve the right to redeem Shares in assets other than cash and to delay payment of
redemption proceeds to the extent permitted under the 1940 Act and any regulations or orders
thereunder, and in accordance with the procedures and policies of the Funds as described in their
then current prospectuses. The Funds shall not bear any responsibility whatsoever for the proper
disbursement or crediting of redemption proceeds by the Company; the Company alone shall be
responsible for such action.
1.4. Each Fund shall use its best efforts to make the closing net asset value per Share
for its Designated Portfolio available to the Company by 6:30 p.m. Eastern Time each Business Day
via the NSCC Profile 1 platform, and in any event, as soon as reasonably practicable after the
closing net asset value per Share for such Designated Portfolio is calculated, and shall calculate
such closing net asset value, including any applicable daily dividend factor, in accordance with
the subject Designated Portfolio’s current prospectus. In the event that a Designated Portfolio’s
net asset value per Share is not made available to the Company by such time on a given Business Day
(“Day 1”), and the Company is unable to calculate purchase and redemption orders for the
Portfolio’s Shares received on Day 1 (“Day 1 Trades”) for transmission to the Fund or its transfer
agent within the timeframes identified in Section 1.3, as applicable, the Company agrees to
calculate such Day 1 Trades in the next cycle based on the Designated Portfolio’s net asset value
per Share when received and transmit such orders to the Fund or its transfer agent, either
separately or along with the purchase and redemption orders received on the next Business Day (“Day
2 Trades”), within the timeframes identified in Section 1.3 for Day 2 Trades. In such event,
provided that Day 1 Trades are segregated from Day 2 Trades when transmitted to the Fund or its
transfer agent, the Fund agrees to effect Day 1 Trades at the Designated Portfolio’s net asset
value per Share for Day 1. Neither the Funds, any Designated Portfolio, the Underwriter, nor any of
their affiliates shall be liable for any information provided to the Company pursuant to this
Agreement which information is based on incorrect information supplied by the Company to a Fund or
the Underwriter. Any material error (as determined by the subject Fund’s Board in accordance with
SEC guidelines) in the calculation of the closing net asset value per
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Share shall be reported immediately upon discovery to the Company. If a Fund provides the Company
with materially incorrect net asset value information, through no fault of the Company, the
Company shall be entitled to an adjustment to the number of Shares purchased or redeemed to
reflect the correct closing net asset value per Share. The correction of any such errors shall be
made by the subject Fund at the separate account level and shall be made pursuant to the SEC’s
recommended guidelines regarding such errors and the Fund shall bear the cost of correcting such
errors at the separate account level.
1.5. Subject to Section 1.1, each Fund will make available for purchase by the Company
on behalf of the Account a class of Shares available at net asset value which are not subject
to a contingent deferred sales charge or redemption fee. In addition, no exchange fees will be
applicable to Shares of the Funds purchased by the Company on behalf of the Account. The Funds shall
furnish notice (via the NSCC Profile II platform to the Company as soon as reasonably practicable of
any income dividends or capital gain distributions payable on any Shares. The form of payment of
dividends and capital gains distributions will be determined in accordance with the Company’s
operational procedures in effect at the time of the payment of such dividend or distribution.
At this time, the Company, on its behalf and on behalf of the Account, hereby elects to receive all
such dividends and distributions as are payable on any Shares in the form of cash. Company will
reinvest such cash in additional Shares of that Designated Fund through a trade processed via the NSCC
platform. The Company reserves the right, on its behalf and on behalf of the Account, to
revoke this election and to receive all such dividends and capital gain distributions in the form of
additional Shares. The parties understand and agree that all transactions of Account Shares contemplated herein
shall be executed through the Omnibus Accounts and that MLPF&S will receive all such dividends and
distributions in the form of cash which Company, in turn, will immediately reinvest in the
form of additional Shares of that Designated Portfolio. The subject Fund or its transfer agent shall
notify the Company promptly of the number of Shares so issued in consideration for reinvested cash
dividends and distributions.
1.6. Issuance and transfer of Shares shall be by book entry only and executed through
the Omnibus Accounts. Share certificates will not be issued to the Company or the Account.
Purchase and redemption orders for Fund Shares shall be recorded by Company in an appropriate
ledger for the Account or the appropriate subaccount of the Account.
1.7 Fund Information.
(a) The Funds will provide (or cause to be provided) to Company the information set forth in
Schedule C hereto. In addition, notwithstanding anything contained in this Agreement to the
contrary, each Fund hereby agrees that Company may use such information in communications prepared
for the Contracts, including, but not limited to, application, marketing, sales and other
communications materials. The Funds will use their best efforts to provide timely notification to
Company of any change to their respective information described in Part I of Schedule C including
without limitation any change to the CUSEP number or symbol designation of the Fund. If
practicable,
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such notification shall be given to Company at least ten (10) Business Days prior to the effective
date of the change, or the effect of the change with respect to transactions by the Account in any
affected Fund shall be delayed for a reasonable time following notification hereunder.
(b) Notwithstanding anything to the contrary in this Agreement, upon request, each Fund
will provide Company with prospectuses, proxy materials, financial statements, reports and
other materials relating to such Fund in sufficient quantity for each Contract owner invested in the
Fund.
(c) With the exception of (i) listings of product offerings; (ii) materials in the public
domain (e.g., magazine articles and trade publications); and (iii) materials used by Company on an
internal basis only, Company agrees not to furnish or cause to be furnished to any third parties or to
display publicly or publish any information or materials relating to the Funds, except such written materials
and information as may be distributed to Company by a Fund or approved for distribution by the
Fund upon Company’s request.
1.8. The parties hereto acknowledge that the arrangement contemplated by this
Agreement is not exclusive; each Fund’s Shares may be sold to other non-insurance product
(retail) investors as well as purchasers for insurance products such as Company, and the cash
value of the Contracts may be invested in other investment companies.
ARTICLE II. Representations and Warranties
2.1. The Company represents and warrants that the Contracts (a) are, or prior to
issuance will be, registered under the 1933 Act, or (b) are not registered because they are
properly exempt from registration under the 1933 Act or will be offered exclusively in
transactions that are properly exempt from registration under the 1933 Act. The Company further
represents and warrants that the Contracts will be issued and sold in compliance in all material
respects with all applicable federal securities and state securities and insurance laws and that
the sale of the Contracts shall comply in all material respects with state insurance suitability
requirements. The Company further represents and warrants that it is an insurance company duly
organized and in good standing under applicable law, that it has legally and validly established
the Account prior to any issuance or sale thereof as a segregated asset account under Arkansas
insurance laws, and that it (a) has registered or, prior to any issuance or sale of the Contracts,
will register the Account as a unit investment trust in accordance with the provisions of the 1940
Act to serve as a segregated investment account for the Contracts, or alternatively (b) has not
registered the Account in proper reliance upon an exclusion from registration under the 1940 Act.
The Company shall register and qualify the Contracts or interests therein as securities in
accordance with the laws of the various states only if and to the extent deemed advisable by the
Company.
2.2 The Company represents and warrants that all of its trustees, officers, employees,
investment advisers, and other individuals/entities dealing with the money and/or securities of
the
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Fund are covered by a blanket fidelity bond or similar coverage, in an amount equal to the greater
of $5 million or any amount required by applicable federal or state law or regulation. The
aforesaid includes coverage for larceny and embezzlement issued by a reputable bonding company. The
Company agrees to make all reasonable efforts to see that this bond or another bond containing
these provisions is always in effect, and agrees to notify the Fund and the Underwriter in the
event that such coverage no longer applies.
2.3. Each Fund represents and warrants that its Shares sold pursuant to this Agreement
shall be registered under the 1933 Act, duly authorized for issuance and sold in compliance
with applicable state and federal securities laws and that the Fund is and shall remain registered
under the 1940 Act. Each Fund shall amend the registration statement for its Shares under the 1933
Act and the 1940 Act from time to time as required in order to effect the continuous offering of
its Shares. Each Fund shall register and qualify the Shares for sale in accordance with the laws
of the various states only if and to the extent deemed advisable by the Fund, VKAM or VKIA (as the
case may be), or the Underwriter.
2.4. Each Fund and the Underwriter agree to furnish information not otherwise
available to the Company which is required by state insurance law to enable the Company to
obtain the authority needed to issue the Contracts in any applicable state, and including
cooperating with the Company in any filings of sales literature for the Contracts, to the
extent notified thereof in writing by the Company.
2.5. Each Fund represents that it is lawfully organized and validly existing under the
laws of the State of Delaware and that it does and will comply in all material respects with
the 1940 Act.
2.6. The Underwriter represents and warrants that it is a member in good standing of
the NASD and is registered as a broker-dealer with the SEC. The Underwriter further represents
that it will sell and distribute the Fund Shares in accordance with any applicable state and
federal securities laws.
2.7. The Company and the Underwriter each warrant and represent that it is a member
in good standing of the National Securities Clearing Corporation and will abide by its rules
and regulations.
ARTICLE III. Prospectuses and Proxy Statements; Voting
3.1. The Underwriter shall provide the Company with as many copies of the Funds’ current
prospectuses as the Company may reasonably request. The Fund or the Underwriter shall bear the
expense of printing copies of the current prospectuses for the Fund that will be distributed to
Contract owners, and the Company shall bear the expense of printing copies of the Contract
prospectuses that are used in connection with offering the Contracts issued by the Company. If
requested by the Company in lieu thereof, the Funds shall provide such
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documentation (including a final copy of the new prospectus on diskette at the Fund’s or
Underwriter’s expense) and other assistance as is reasonably necessary in order for the Company
once each year (or more frequently if the prospectus for the Fund is amended) to have the
prospectus for the Contracts and the Funds’ prospectuses printed together in one document (such
printing of the Funds’ prospectuses for Contract owners to be at the Fund’s or Underwriter’s
expense).
3.2. Each Fund’s prospectus shall state that the current Statement of Additional
Information (“SAI) for the Fund is available, and the Underwriter (or the Fund), at its
expense, shall provide a reasonable number of copies of such SAI free of charge to the Company for
itself and for any owner of a Contract who requests such SAI.
3.3. Each Fund shall provide the Company with reasonable information regarding the
Fund’s expenses, which information may include a table of fees and related narrative
disclosure for use in any prospectus or other descriptive document relating to a Contract.
3.4. Each Fund, at its or the Underwriter’s expense, shall provide the Company with
copies of its proxy material, reports to shareholders, and other communications to
shareholders in such quantity as the Company shall reasonably require for distributing to Contract owners.
3.5. The Company shall:
(i) | solicit voting instructions from Contract owners; | ||
(ii) | vote the Shares in accordance with instructions received from Contract owners; and | ||
(iii) | vote Shares for which no instructions have been received in the same proportion as Shares of such portfolio for which instructions have been received, |
so long as and to the extent that the SEC continues to interpret the 1940 Act to require
pass-through voting privileges for variable contract owners or to the extent otherwise required by
law. The Company will vote Shares held in any segregated asset account in the same proportion as
Shares of such portfolio for which voting instructions have been received from Contract owners, to
the extent permitted by law.
ARTICLE IV. Sales Material and Information
4.1. The Company shall furnish, or shall cause to be furnished, to the Funds or their
designee, each piece of sales literature or other promotional material that the Company develops
and in which such Fund (or a Designated Portfolio thereof) or its investment adviser or the
Underwriter is named. No such material shall be used until approved by the subject Fund or its
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designee. A Fund or its designee shall review such sales literature or promotional material as soon
as practicable after receipt, but in any event within ten (10) Business Days after receipt of such
material. Each Fund or its designee reserves the right to reasonably object to the continued use of
any such sales literature or other promotional material in which the Fund (or a Designated
Portfolio thereof) or its investment adviser or the Underwriter is named, and no such material
shall be used if the Fund or its designee so object.
4.2. The Company shall not give any information or make any representations or
statements on behalf of a Fund or concerning the Fund or its investment adviser or the
Underwriter in connection with the sale of the Contracts other than the information or
representations contained in the registration statement or prospectus or SAI for the Fund
Shares, as such registration statement and prospectus or SAI may be amended or supplemented from time
to time, or in reports or proxy statements for the Fund, or in written sales literature or
other written promotional material approved by the Fund or its designee or by the Underwriter,
except with the permission of the Fund or the Underwriter or the designee of either.
4.3. The Funds and the Underwriter, or their designee, shall furnish, or cause to be
furnished, to the Company, each piece of sales literature or other promotional material that
it develops and in which the Company, and/or its Account, is named. No such material shall be
used until approved by the Company. The Company will be deemed to have approved such sales
literature or promotional material unless the Company objects or provides comments to the
subject Fund, the Underwriter, or their designee within ten (10) Business Days after receipt
of such material. The Company reserves the right to reasonably object to the continued use of any
such sales literature or other promotional material in which the Company and/or its Account is
named, and no such material shall be used if the Company so objects.
4.4. The Funds and the Underwriter shall not give any information or make any
representations on behalf of the Company or concerning the Company, the Account, or the
Contracts other than the information or representations contained in a registration statement
and prospectus (which shall include an offering memorandum, if any, if the Contracts issued by the
Company or interests therein are not registered under the 1933 Act), or SAI for the Contracts,
as such registration statement, prospectus, or SAI may be amended or supplemented from time to
time, or in published reports for the Account which are in the public domain or approved by
the Company for distribution to Contract owners, or in sales literature or other promotional
material approved by the Company or its designee, except with the permission of the Company or as
otherwise required by law.
4.5. The Funds or Underwriter will each provide to the Company at least one complete
copy of all prospectuses, SAIs, reports, proxy statements, relevant sales literature and other
promotional materials, and all amendments to any of the above, that relate to the Fund or its
Shares, promptly after the filing of such document(s) with the SEC or other regulatory
authorities. The Funds or the Underwriter will provide a copy of the registration statements,
relevant sales literature and other promotional materials as exist, upon request from time to
time.
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4.6. The Company will provide to the Funds at least one complete copy of all
registration statements, prospectuses (which shall include an offering memorandum, if any, if
the Contracts issued by the Company or interests therein are not registered under the 1933 Act),
SAIs, reports, solicitations for voting instructions, sales literature and other promotional
materials, and all amendments to any of the above, that relate to the Contracts or the
Account, promptly after the filing of such document(s) with the SEC or other regulatory authorities.
The Company shall provide to the Funds and the Underwriter any complaints received from the
Contract owners pertaining to the Funds or the Designated Portfolio.
4.7. The Funds will provide the Company with as much notice as is reasonably
practicable of any proxy solicitation for any Designated Portfolio, and of any material change
in a Fund’s registration statement, particularly any change resulting in a change to the
registration statement or prospectus for any Account. The Funds will work with the Company so as to enable
the Company to solicit proxies from Contract owners, or to make changes to its prospectus or
registration statement, in an orderly manner. Company acknowledges that periodic release of
the Fund prospectuses and shareholder reports do not necessarily coincide with Contract prospectus
annual updates.
4.8. For purposes of this Article IV, the phrase “sales literature and other promotional
materials” includes, but is not limited to, any of the following that refer to a Fund:
advertisements (such as material published, or designed for use in, a newspaper, magazine, or other
periodical, radio, television, telephone or tape recording, videotape display, signs or billboards, motion
pictures, or other public media), sales literature (i.e., any written communication
distributed or made generally available to customers or the public, including brochures, circulars, reports,
market letters, form letters, seminar texts, reprints or excerpts of any other advertisement,
sales literature, or published article), educational or training materials or other communications
distributed or made generally available with regard to the Fund, and registration statements,
prospectuses, SAIs, shareholder reports, proxy materials, and any other communications
distributed or made generally available with regard to the Fund; provided however, “sales
literature and other promotional materials” shall not include information not deemed relevant
by Underwriter to sale of the Funds to the Accounts.
ARTICLE V. Fees and Expenses
5.1. All expenses incident to performance by a Fund under this Agreement shall be paid by
the Fund. The Fund shall see to it that all its Shares are registered and authorized for issuance
in accordance with applicable federal securities law and, if and to the extent deemed advisable by
the Fund, in accordance with applicable state securities laws prior to their sale. Except as
otherwise provided for herein, the Fund shall bear the expenses for the cost of registration and
qualification of the Fund’s Shares, preparation and filing of the Fund’s prospectus and
registration statement, proxy materials and reports, setting the prospectus in type, setting in
type and printing the proxy materials and reports to shareholders (including the costs of printing
a prospectus that
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constitutes an annual report), the preparation of all statements and notices required of management
investment companies by any federal or state law, and all taxes on the issuance or transfer of the
Fund’s Shares.
5.2. The Company shall bear the expenses of distributing the Funds’ prospectuses to owners
of Contracts issued by the Company and of distributing the Funds’ proxy materials and reports
to such Contract owners.
ARTICLE VI. Diversification and Qualification
6.1. Each Fund represents that it is currently qualified as a Regulated Investment Company
under Subchapter M of the Code, and that it will notify the Company immediately upon having a
reasonable basis for believing that it has ceased to so qualify or that it might not so qualify in
the future. Company acknowledges that the Funds and Portfolios are management investment
companies generally sold to retail investors and not insurance-dedicated funds; the Funds are not
diversified or qualified to be sold exclusively to insurance companies as provided by IRC §817(h).
ARTICLE VII. Indemnification
7.1. Indemnification By the Company
7.1(a). The Company agrees to indemnify and hold harmless the Funds and the Underwriter and
each of their trustees/directors and officers, and each person, if any, who controls the Funds or
the Underwriter within the meaning of Section 15 of the 1933 Act or who is under common control
with the Underwriter (collectively, the “Indemnified Parties” for purposes of this Section 7.1)
against any and all losses, claims, damages, liabilities (including amounts paid in settlement with
the written consent of the Company) or litigation (including legal and other expenses), to which
the Indemnified Parties may become subject under any statute or regulation, at common law or
otherwise, insofar as such losses, claims, damages, liabilities or expenses (or actions in respect
thereof) or settlements:
(i) arise out of or are based upon any untrue statement or alleged untrue
statements of any material fact contained in the registration statement, prospectus
(which shall include a written description of a Contract that is not registered
under the 1933 Act), or SAI for the Contracts or contained in sales literature for
the Contracts (or any amendment or supplement to any of the foregoing), or arise out
of or are based upon the omission or the alleged omission to state therein a
material fact required to be stated therein or necessary to make the statements
therein not misleading, provided that this agreement to indemnify shall not apply as
to any Indemnified Party if such statement or omission or such alleged statement or
omission was made in reliance upon and in conformity with written information
furnished to the Company by or on behalf of a Fund for use in the registration
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statement, prospectus or SAI for the Contracts or in the Contracts or sales
literature (or any amendment or supplement) for use in connection with the sale of
the Contracts or Fund Shares; or
(ii) arise out of or as a result of statements or representations (other than
statements or representations contained in the registration statement, prospectus,
SAI, or sales literature of a Fund not supplied by the Company or persons under its
control) or wrongful conduct of the Company or its agents or persons under the
Company’s authorization or control, with respect to the sale or distribution of the
Contracts or Fund Shares; or
(iii) arise out of any untrue statement or alleged untrue statement of a
material fact contained in a registration statement, prospectus, SAI, or sales
literature of a Fund or any amendment thereof or supplement thereto or the omission
or alleged omission to state therein a material fact required to be stated therein
or necessary to make the statements therein not misleading if such a statement or
omission was made in reliance upon information furnished to a Fund by or on behalf
of the Company; or
(iv) arise as a result of any material failure by the Company to provide
the services and furnish the materials under the terms of this Agreement; or
(v) arise out of or result from any material breach of any representation
and/or warranty made by the Company in this Agreement or arise out of or result from
any other material breach of this Agreement by the Company;
as limited by and in accordance with the provisions of Sections 7.l(b) and 7.l(c) hereof.
7.l(b). The Company shall not be liable under this indemnification provision with respect to
any losses, claims, damages, liabilities or litigation to which an Indemnified Party would
otherwise be subject by reason of such Indemnified Party’s willful misfeasance, bad faith, or gross
negligence in the performance of such Indemnified Party’s duties or by reason of such Indemnified
Party’s reckless disregard of its obligations or duties under this Agreement.
7.l(c). The Company shall not be liable under this indemnification provision with respect to
any claim made against an Indemnified Party unless such Indemnified Party shall have notified the
Company in writing within a reasonable time after the summons or other first legal process giving
information of the nature of the claim shall have been served upon such Indemnified Party (or after
such Indemnified Party shall have received notice of such service on any designated agent), but
failure to notify the Company of any such claim shall not relieve the Company from any liability
which it may have to the Indemnified Party against whom such action is brought otherwise than on
account of this indemnification provision. In case any such action is brought against an
Indemnified Party, the Company shall be entitled to participate, at its own
12
expense, in the defense of such action. The Company also shall be entitled to assume the defense
thereof, with counsel satisfactory to the party named in the action. After notice from the Company
to such party of the Company’s election to assume the defense thereof, the Indemnified Party shall
bear the fees and expenses of any additional counsel retained by it, and the Company will not be
liable to such party under this Agreement for any legal or other expenses subsequently incurred by
such party independently in connection with the defense thereof other than reasonable costs of
investigation.
7.2. Indemnification by the Underwriter
7.2(a). The Underwriter agrees to indemnify and hold harmless the Company and each of its
directors and officers and each person, if any, who controls the Company within the meaning of
Section 15 of the 1933 Act (collectively, the “Indemnified Parties” for purposes of this Section
7.2) against any and all losses, claims, damages, liabilities (including amounts paid in settlement
with the written consent of the Underwriter) or litigation (including legal and other expenses) to
which the Indemnified Parties may become subject under any statute or regulation, at common law or
otherwise, insofar as such losses, claims, damages, liabilities or expenses (or actions in respect
thereof) or settlements:
(i) arise out of or are based upon any untrue statement or alleged untrue
statement of any material fact contained in the registration statement or prospectus
or SAI or sales literature of a Fund (or any amendment or supplement to any of the
foregoing), or arise out of or are based upon the omission or the alleged omission
to state therein a material fact required to be stated therein or necessary to make
the statements therein not misleading, provided that this agreement to indemnify
shall not apply as to any Indemnified Party if such statement or omission or such
alleged statement or omission was made in reliance upon and in conformity with
information furnished to the Underwriter or a Fund by or on behalf of the Company
for use in the registration statement, prospectus or SAI for a Fund or in sales
literature (or any amendment or supplement) or otherwise for use in connection with
the sale of the Contracts or Fund Shares; or
(ii) arise out of or as a result of statements or representations (other than
statements or representations contained in the registration statement, prospectus,
SAI or sales literature for the Contracts not supplied by the Underwriter or persons
under their control) or wrongful conduct of a Fund or the Underwriter or persons
under their control, with respect to the sale or distribution of the Contracts or
Fund Shares; or
(iii) arise out of any untrue statement or alleged untrue statement of a
material fact contained in a registration statement, prospectus, SAI or sales
literature covering the Contracts, or any amendment thereof or supplement thereto,
or the
13
omission or alleged omission to state therein a material fact required to be stated
therein or necessary to make the statement or statements therein not misleading, if
such statement or omission was made in reliance upon information furnished to the
Company by or on behalf of a Fund or the Underwriter; or
(iv) arise as a result of any failure by a Fund or the Underwriter to provide
the services and furnish the materials under the terms of this Agreement; or
(v) (v)arise out of or result from any material breach of any representation
and/or warranty made by a Fund or the Underwriter in this Agreement or arise out of
or result from any other material breach of this Agreement by a Fund or the
Underwriter;
as limited by and in accordance with the provisions of Sections 7.2(b) and 7.2(c) hereof.
7.2(b). The Underwriter shall not be liable under this indemnification provision with respect
to any losses, claims, damages, liabilities or litigation to which an Indemnified Party would
otherwise be subject by reason of such Indemnified Party’s willful misfeasance, bad faith, or gross
negligence in the performance or such Indemnified Party’s duties or by reason of such Indemnified
Party’s reckless disregard of obligations and duties under this Agreement or to the Company or the
Account, whichever is applicable.
7.2(c). The Underwriter shall not be liable under this indemnification provision with respect
to any claim made against an Indemnified Party unless such Indemnified Party shall have notified
the Underwriter in writing within a reasonable time after the summons or other first legal process
giving information of the nature of the claim shall have been served upon such Indemnified Party
(or after such Indemnified Party shall have received notice of such service on any designated
agent), but failure to notify the Underwriter of any such claim shall not relieve the Underwriter
from any liability which it may have to the Indemnified Party against whom such action is brought
otherwise than on account of this indemnification provision. In case any such action is brought
against the Indemnified Party, the Underwriter will be entitled to participate, at its own expense,
in the defense thereof. The Underwriter also shall be entitled to assume the defense thereof, with
counsel satisfactory to the party named in the action. After notice from the Underwriter to such
party of the Underwriter’s election to assume the defense thereof, the Indemnified Party shall bear
the fees and expenses of any additional counsel retained by it, and the Underwriter will not be
liable to such party under this Agreement for any legal or other expenses subsequently incurred by
such party independently in connection with the defense thereof other than reasonable costs of
investigation.
14
ARTICLE VIII. Applicable Law
8.1. This Agreement shall be construed and the provisions hereof interpreted under and in
accordance with the laws of the State of New York.
8.2. This Agreement shall be subject to the provisions of the 1933, 1934, and 1940 Acts, and
the rules and regulations and rulings thereunder, including such exemptions from those statutes,
rules, and regulations as the SEC may grant and the terms hereof shall be interpreted and construed
in accordance therewith.
ARTICLE IX. Termination
9.1. This Agreement shall continue in full force and effect until the first to occur
of:
(a) | termination by any party, for any reason with respect to some or all Designated Portfolios, by ninety (90) days advance written notice delivered to the other parties; or | ||
(b) | termination by the Company by written notice to a Fund and the Underwriter based upon the Company’s determination that Shares of the Fund are not reasonably available to meet the requirements of the Contracts; or | ||
(c) | termination by the Company by written notice to a Fund and the Underwriter in the event any of the Shares are not registered, issued, or sold in accordance with applicable state and/or federal law or such law precludes the use of such Shares as the underlying investment media of the Contracts issued or to be issued by the Company; or | ||
(d) | termination by a Fund or the Underwriter in the event that formal administrative proceedings are instituted against the Company by the NASD, the SEC, the Insurance Commissioner, or like official of any state or any other regulatory body regarding the Company’s duties under this Agreement or related to the sale of the Contracts, the operation of any Account, or the purchase of the Shares; provided, however, that the Fund or the Underwriter determines in its sole judgment exercised in good faith, that any such administrative proceedings will have a material adverse effect upon the ability of the Company to perform its obligations under this Agreement; or | ||
(e) | termination by the Company in the event that formal administrative proceedings are instituted against a Fund or the Underwriter by the NASD, the SEC, or any state securities or insurance department, or any other |
15
regulatory body; provided, however, that the Company determines in its sole judgment exercised in good faith, that any such administrative proceedings will have a material adverse effect upon the ability of the Fund or the Underwriter to perform its obligations under this Agreement; or | |||
(f) | termination by the Company by written notice to the subject Fund and the Underwriter with respect to any Designated Portfolio in the event that such Portfolio ceases to qualify as a Regulated Investment Company under Subchapter M as specified in Section 6.1 hereof, or if the Company reasonably believes that such Portfolio may fail to so qualify or comply; or | ||
(g) | termination by a Fund or the Underwriter by written notice to the Company, if the Fund or the Underwriter respectively, shall determine, in their sole judgment exercised in good faith, that the Company has suffered a material adverse change in its business, operations, financial condition, or prospects since the date of this Agreement or is the subject of material adverse publicity; or | ||
(h) | termination by the Company by written notice to the subject Fund and the Underwriter, if the Company shall determine, in its sole judgment exercised in good faith, that the Fund, its investment adviser, or the Underwriter has suffered a material adverse change in its business, operations, financial condition, or prospects since the date of this Agreement or is the subject of material adverse publicity; or | ||
(i) | termination by the Company upon any substitution of the shares of another investment company or series thereof for Shares in accordance with the terms of the Contracts, provided that the Company has given at least 45 days prior written notice to the subject Fund and the Underwriter of the date of substitution. |
9.2. Notwithstanding any termination of this Agreement, the subject Fund and the
Underwriter shall, at the option of the Company, continue to make available additional Shares
pursuant to the terms and conditions of this Agreement, for all Contracts in effect on the
effective date of termination of this Agreement (hereinafter referred to as “Existing Contracts”),
unless the Underwriter requests that the Company seek an order pursuant to Section 26(c) of the
1940 Act to permit the substitution of other securities for the Shares. The Underwriter agree to
split the cost of seeking such an order, and the Company agrees that it shall reasonably cooperate
with the Underwriter and seek such an order upon request. Specifically, the owners of the Existing
Contracts may be permitted to reallocate investments in the subject Fund, redeem investments in the
Fund, and/or invest in the Fund upon the making of additional purchase payments under the existing
Contracts (subject to any such election by the Underwriter). The parties agree that this Section
9.2 shall not apply to any terminations under Section 9.1(i) of this Agreement.
16
9.3. The Company shall not redeem Shares attributable to the Contracts (as opposed to Shares
attributable to the Company’s assets held in the Account) except (i) as necessary to implement
Contract owner initiated or approved transactions, (ii) as required by state and/or federal laws or
regulations or judicial or other legal precedent of general application (hereinafter referred to as
a “Legally Required Redemption”), (iii) upon 45 days prior written notice to the Subject Fund and
Underwriter, as permitted by an order of the SEC pursuant to Section 26(c) of the 1940 Act, but
only if a substitution of other securities for the Shares is consistent with the terms of the
Contracts, (iv) as permitted under the terms of the Contract, or (v) upon the liquidation of a
Designated Portfolio in accordance with Section 1.1. Upon request, the Company will promptly
furnish to the Fund and the Underwriter reasonable assurance that any redemption pursuant to clause
(ii) above is a Legally Required Redemption. Furthermore, except in cases where permitted under the
terms of the Contacts, the Company shall not prevent Contract owners from allocating payments to a
Portfolio that was otherwise available under the Contracts without first giving the subject Fund or
the Underwriter 45 days notice of its intention to do so.
9.4. Notwithstanding any termination of this Agreement, each party’s obligation under Article
VII to indemnify the other parties shall survive.
ARTICLE X. Notices
Any notice shall be sufficiently given when sent by registered or certified mail to the other
party at the address of such party set forth below or at such other address as such party may from
time to time specify in writing to the other party.
If to a Fund:
|
Fund Name (Company to insert) | |
Attn: Xxxx Xxxxxxxx | ||
Treasurer | ||
Xxx Xxxxxxx Xxxxx | ||
Xxxxxxxx Xxxxxxx, Xxxxxxxx 00000 |
Copy to:
|
Xxx Xxxxxx Investments Inc. | |
Attn: General Legal Counsel | ||
Xxx Xxxxxxxx Xxxxx | ||
Xxxxxxxx Xxxxxxx, Xxxxxxxx 00000 |
17
If to the Company:
|
Xxxxx X. Xxxxxxxx, Esq. | |
Senior Vice President and General Counsel | ||
ML Life Insurance Company of New York | ||
0 Xxxxxx Xxxx | ||
Xxxxxxxxx, Xxx Xxxxxx 00000 |
If to the Underwriter:
|
Xxx Xxxxxx Funds Inc. | |
Attn: Xxxxxx Xxxxxxx | ||
Executive Director | ||
Xxx Xxxxxxxx Xxxxx | ||
Xxxxxxxx Xxxxxxx, Xxxxxxxx 00000 |
Copy to:
|
Xxx Xxxxxx Investments Inc. | |
Attn: General Legal Counsel | ||
Xxx Xxxxxxxx Xxxxx | ||
Xxxxxxxx Xxxxxxx, Xxxxxxxx 00000 |
ARTICLE XI. Miscellaneous
11.1. All persons dealing with a Fund must look solely to the property of the subject Fund,
and in the case of a series company, the respective Designated Portfolios listed on Schedule B
hereto as though each such Designated Portfolio had separately contracted with the Company and the
Underwriter for the enforcement of any claims against the Fund. The parties agree that neither the
Board, officers, agents, or shareholders of a Fund assume any personal liability or responsibility
for obligations entered into by or on behalf of the Fund.
11.2. Subject to the requirements of legal process and regulatory authority, each party hereto
shall treat as confidential the names and addresses of the owners of the Contracts and all
information reasonably identified as confidential in writing by any other party hereto and, except
as permitted by this Agreement, shall not disclose, disseminate or utilize such names and addresses
and other confidential information without the express written consent of the affected party until
such time as such information has come into the public domain.
11.3. The captions in this Agreement are included for convenience of reference only and in no
way define or delineate any of the provisions hereof or otherwise affect their construction or
effect.
11.4. This Agreement may be executed simultaneously in two or more counterparts, each of which
taken together shall constitute one and the same instrument.
18
11.5. If any provision of this Agreement shall be held or made invalid by a court
decision, statute, rule or otherwise, the remainder of the Agreement shall not be affected
thereby.
11.6. Each party hereto shall cooperate with each other party and all appropriate
governmental authorities (including without limitation the SEC, the NASD, and state insurance
regulators) and shall permit such authorities reasonable access to its books and records in
connection with any investigation or inquiry relating to this Agreement or the transactions
contemplated hereby. Notwithstanding the generality of the foregoing, each party hereto
further agrees to furnish the Arkansas Insurance Commissioner with any information or reports in
connection with services provided under this Agreement which such Commissioner may request in
order to ascertain whether the variable contract operations of the Company are being conducted
in a manner consistent with the Arkansas variable annuity laws and regulations and any other
applicable law or regulations.
11.7. The rights, remedies, and obligations contained in this Agreement are cumulative
and are in addition to any and all rights, remedies, and obligations, at law or in equity,
which the parties hereto are entitled to under state and federal laws.
11.8. This Agreement or any of the rights and obligations hereunder may not be assigned
by any party without the prior written consent of all parties hereto.
IN WITNESS WHEREOF, each of the parties hereto has caused this Agreement to be executed in its
name and on its behalf by its duly authorized representative and its seal to be hereunder affixed
hereto as of the date specified below.
ML LIFE INSURANCE COMPANY OF NEW YORK:
By its authorized officer |
||||
By: | /s/ Xxxx X. Xxxxx | |||
Name: | Xxxx X. Xxxxx | |||
Title: | Vice President & Secretary | |||
XXX XXXXXX EQUITY TRUST:
By its authorized officer |
||||
By: | /s/ Xxxx X. Xxxxxxxx | |||
Name: | Xxxx X. Xxxxxxxx | |||
Title: | Treasurer |
19
XXX XXXXXX XXXXXXXX FUND:
By its authorized officer |
||||
By: | /s/ Xxxx X. Xxxxxxxx | |||
Name: | Xxxx X. Xxxxxxxx | |||
Title: | Treasurer | |||
XXX XXXXXX EQUITY AND INCOME FUND:
By its authorized officer |
||||
By: | /s/ Xxxx X. Xxxxxxxx | |||
Name: | Xxxx X. Xxxxxxxx | |||
Title: | Treasurer | |||
XXX XXXXXX FUNDS INC.
By its authorized officer |
||||
By: | /s/ Xxxxxx Xxxxxxx | |||
Name: | Xxxxxx Xxxxxxx | |||
Title: | Executive Director |
20
Schedule A
Dated: October 11, 2002
SEPARATE ACCOUNTS OF THE COMPANY
Xxxxxxx Xxxxx Life Variable Annuity Separate Account D
XXXXXXXXX
Xxxxxxxx # XX-XX-000
00
Xxxxxxxx X
DESIGNATED PORTFOLIOS AND CLASSES
Dated: October 11, 2002
FUND | CLASS | |||
Xxx Xxxxxx Equity Trust |
||||
- Xxx Xxxxxx Aggressive Growth Funds
|
A | |||
Xxx Xxxxxx Xxxxxxxx Fund
|
A | |||
Xxx Xxxxxx Equity and Income Fund
|
A |
22
Schedule C
FUND MATERIALS
Part I. Fund Description
• | Each Fund or the Underwriter will provide to Company or a common service provider designated by Company within ten (10) days of the end of each month, the Fund’s average annual return for the 1, 5, and 10 year periods ending the current month on a Net Asset Value basis. | ||
• | Subject to policies and procedures of the subject Fund, upon its reasonable request each Fund or the Underwriter will provide to Company a description of the Fund including holdings, portfolio composition, largest sectors and US/foreign allocation and a statement of objective in a mutually acceptable format. |
Part II. Fund Information and Materials
Each Fund or the Underwriter will use best reasonable efforts to provide to Company the
following information and materials as relate to the Fund on an as needed basis, as requested by
Company:
• | A supply of materials relating to the Fund (prospectuses and shareholder reports) to include with contract application sales, marketing and communication materials. | ||
• | Specific investment performance information that may be requested that cannot be obtained from the prospectus. This would include specific calculations on various performance parameters and will require an aggressive turnaround time (usually 5 business days). |
23