AMENDED AND RESTATED CHANGE IN CONTROL AGREEMENT
Exhibit 10.3
AMENDED AND RESTATED
CHANGE IN CONTROL AGREEMENT
CHANGE IN CONTROL AGREEMENT
THIS AGREEMENT is entered into by and between Furmanite Corporation, a Delaware corporation
(the “Company”), and Xxxxxx X. Xxxxxxxxx (the “Executive”) effective as of January 1, 2009.
WHEREAS, the Company considers it essential to the best interests of its stockholders to
xxxxxx the continued employment of key management personnel; and
WHEREAS, the Company recognizes that, as is the case with many publicly-held corporations, the
possibility of a change in control exists and that such possibility, and the uncertainty and
questions which it may raise among management, may result in the departure or distraction of
management personnel to the detriment of the Company and its stockholders; and
WHEREAS, the Company has determined that appropriate steps should be taken to reinforce and
encourage the continued attention and dedication of members of the Company’s management, including
the Executive, to their assigned duties without distraction in the face of potentially disturbing
circumstances arising from the possibility of a change in control;
WHEREAS, effective August 31, 2006 (the “Effective Date”) the Company and the Executive
previously entered into a Change in Control Agreement; and
WHEREAS, the Company and the Executive desire to amend the Change in Control Agreement to
comply with section 409A of the Internal Revenue Code of 1986, as amended;
NOW, THEREFORE, in consideration of the premises and the mutual covenants herein contained,
the Company and the Executive hereby agree as follows:
1. Definitions and Interpretation Rules.
1.1 Defined Terms. For purposes of this Agreement, the following terms shall have the
meanings indicated below:
“Accrued Obligations” means the sum of (i) the Executive’s Base Compensation through the
Executive’s Employment Termination Date for periods through but not following his Separation From
Service, and (ii) any accrued vacation pay, in each case to the extent not theretofore paid by the
Company and not theretofore deferred by the Executive.
“Additional Obligations” means the Executive’s Base Compensation for periods following his
Separation From Service to the extent not theretofore paid by the Company and not theretofore
deferred by the Executive.
“Affiliate” means any entity which is a member of (i) the same controlled group of
corporations within the meaning of section 414(b) of the Code with the Company, (ii) a trade or
business (whether or not incorporated) which is under common control (within the meaning of section
414(c) of the Code) with the Company or (iii) an affiliated service group (within the meaning of
section 414(m) of the Code) with the Company.
“Assets” means assets of any kind owned by the Company, including but not limited to
securities of the Company’ direct and indirect subsidiaries and Affiliates.
“the Company” means Furmanite Corporation, a Delaware corporation, and any successor by merger
or otherwise.
“Base Compensation” means the Executive’s base salary or wages (as defined in section 3401(a)
of the Code for purposes of federal income tax withholding) from the Company, modified by including
any portion thereof that such Executive could have received in cash in lieu of any elective
deferrals made by the Executive (other than deferrals of bonuses) pursuant to a qualified cash or
deferred arrangement described in section 401(k) of the Code and any elective contributions under a
cafeteria plan described in section 125 of the Code, and modified further by excluding any bonus,
incentive compensation (including but not limited to equity-based compensation), commissions,
expense reimbursements or other expense allowances, fringe benefits (cash and noncash), moving
expenses, deferred compensation (other than elective deferrals by the Executive under a qualified
cash or deferred arrangement described in section 401(k) of the Code that are expressly included in
“Base Compensation” under the foregoing provisions of this definition), welfare benefits as defined
in ERISA, overtime pay, special performance compensation amounts and severance compensation.
“Beneficial Owner” or “Beneficial Ownership” shall have the meaning ascribed to those terms in
Rule 13d-3 of the General Rules and Regulations under the Exchange Act.
“Board” means the Board of Directors of the Company or other governing body of the Company or
its direct or indirect parent.
“Cause” means (i) the willful and continued failure by the Executive to substantially perform
the Executive’s duties with the Company (other than any such failure resulting from the Executive’s
incapacity due to physical or mental illness) after a written demand for substantial performance is
delivered to the Executive by the Board (or by a delegate appointed by the Board), which demand
specifically identifies the manner in which the Board believes that the Executive has not
substantially performed the Executive’s duties, (ii) the willful engaging by the Executive in
conduct which is demonstrably and materially injurious to the Company or any of its Affiliates,
monetarily or otherwise, (iii) the conviction of the Executive for a felony, (iv) the entering by
the Executive of a plea of guilty or nolo contendre to a felony charge or crime involving moral
turpitude, or (v) the material breach by the Executive of any code of conduct established by the
Company. For purposes of Sections (i) and (ii) of this definition, (A) no act, or failure to act,
on the Executive’s part shall be deemed “willful” if done, or omitted to be done, by the Executive
in good faith and with reasonable belief that the act, or failure to act, was in the best interest
of the Company and (B) in the event of a dispute concerning the application of this provision, no
claim by the Company that Cause exists shall be given effect unless the Company establishes to the
Board by clear and convincing evidence that Cause exists.
“Change in Control” means the occurrence of any of the following events:
(a) the individuals who are Incumbent Directors cease for any reason to constitute a majority
of the members of the Board;
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(b) the consummation of a Merger of the Company or an Affiliate of the Company with another
Entity, unless the individuals and Entities who were the Beneficial Owners of the Voting Securities
of the Company outstanding immediately prior to such Merger own, directly or indirectly, at least
50 percent of the combined voting power of the Voting Securities of any of the Company, the
surviving Entity or the parent of the surviving Entity outstanding immediately after such Merger;
(c) any Person, other than a Specified Owner, becomes a Beneficial Owner, directly or
indirectly, of securities of the Company representing 30 percent or more of the combined voting
power of the Company’s then outstanding Voting Securities;
(d) a sale, transfer, lease or other disposition of all or substantially all of the Company’s
Assets is consummated (an “Asset Sale”), unless:
(1) the individuals and Entities who were the Beneficial Owners of the Voting
Securities of the Company immediately prior to such Asset Sale own, directly or
indirectly, 50 percent or more of the combined voting power of the Voting Securities
of the Entity that acquires such Assets in such Asset Sale or its parent immediately
after such Asset Sale in substantially the same proportions as their ownership of
the Company’s Voting Securities immediately prior to such Asset Sale; or
(2) the individuals who comprise the Board immediately prior to such Asset Sale
constitute a majority of the board of directors or other governing body of either
the Entity that acquired such Assets in such Asset Sale or its parent (or a majority
plus one member where such board or other governing body is comprised of an odd
number of directors); or
(e) The stockholders of the Company approve a plan of complete liquidation or dissolution of
the Company.
“Code” means the Internal Revenue Code of 1986, as amended, or any successor act.
“Committee” means, prior to a Change in Control or a Potential Change in Control, the
Compensation Committee of the Board. After a Change in Control or a Potential Change in Control,
“Committee” means (i) the individuals (not fewer than three (3) in number) who, on the date six
months prior to the Change in Control or Potential Change in Control constitute the Compensation
Committee of the Board, plus, (ii) in the event that fewer than three (3) individuals are available
from the group specified in clause (i) above for any reason, such individuals as may be appointed
by the individual or individuals so available (including for this purpose any individual or
individuals previously so appointed under this clause (ii)); provided, however, that the maximum
number of individuals constituting the Committee after a Change in Control or Potential Change in
Control shall not exceed five (5).
“Company” means the Company. In the event that the Executive’s employer is a subsidiary of
the Company, the term “Company” shall include the Executive’s employer where appropriate and the
Company will cause the Executive’s employer to take any actions necessary to satisfy the
obligations of the Company under this Agreement.
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“Disability” means the Executive’s incapacity due to physical or mental illness that has
caused the Executive to be absent from full-time performance of his duties with the Company for a
period of six (6) consecutive months.
“Effective Date” means the date identified in the introduction of this Agreement.
“Employee” means an individual who is employed in the services of the Company on the Company’s
active payroll.
“Employment Termination Date” means the date as of which the Executive incurs a Termination of
Employment determined in accordance with the provisions of Section 5.2.
“Entity” means any corporation, partnership, association, joint-stock company, limited
liability company, trust, unincorporated organization or other business entity.
“ERISA” means the Employee Retirement Income Security Act of 1974, as amended, or any
successor act.
“Exchange Act” means the Securities Exchange Act of 1934, as amended, or any successor act.
“Excise Tax” means the excise tax imposed by section 4999 of the Code or any similar tax
payable under any United States federal, state, or local statute.
“Executive” means the Employee identified in the introduction of this Agreement.
“Expiration Date” shall have the meaning specified in Section 2.
“Good Reason” for termination by the Executive of his employment means the occurrence (without
the Executive’s express written consent) after any Change in Control, or prior to a Change in
Control under the circumstances described in clauses (b) and (c) of the second paragraph of the
definition of Termination of Employment (treating all references to “Change in Control” in
paragraphs (a) through (f) below as references to a “Potential Change in Control”), of any one of
the following acts by the Company, or failures by the Company to act, unless, in the case of any
act or failure to act described in paragraph (a), (e), (f) or (g) below, such act or failure to act
is corrected prior to the effective date of the Executive’s termination for Good Reason:
(a) the assignment to the Executive of any duties or responsibilities which are substantially
diminished as compared to the Executive’s duties and responsibilities immediately prior to a Change
in Control or a material change in the Executive’s reporting responsibilities, titles or offices as
an Employee and as in effect immediately prior to the Change in Control;
(b) a reduction by the Company in the Executive’s annual Base Compensation as in effect on the
date hereof or as the same may be increased from time to time;
(c) the relocation of the Executive’s principal place of employment to a location outside of a
50-mile radius from the Executive’s principal place of employment immediately prior to the Change
in Control or the Company’s requiring the Executive to be based anywhere
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other than such principal place of employment (or permitted relocation thereof) except for
required travel on the Company’s business to an extent substantially consistent with the
Executive’s business travel obligations immediately prior to a Change in Control;
(d) the failure by the Company to pay to the Executive any portion of the Executive’s current
compensation or to pay to the Executive any portion of an installment of deferred compensation
under any deferred compensation program of the Company, within seven (7) days of the date such
compensation is due;
(e) the failure by the Company to continue in effect any compensation plan in which the
Executive participates immediately prior to the Change in Control which is material to the
Executive’s total compensation, unless an equitable arrangement (embodied in an ongoing substitute
or alternative plan) has been made with respect to such plan, or the failure by the Company to
continue the Executive’s participation therein (or in such substitute or alternative plan) on a
basis not materially less favorable, both in terms of the amount or timing of payment of benefits
provided and the level of the Executive’s participation relative to other the Company executives,
as existed immediately prior to the Change in Control;
(f) the failure by the Company to continue to provide the Executive with benefits
substantially similar to those enjoyed by the Executive under any of the Company’s pension,
savings, life insurance, medical, health and accident, or disability plans in which the Executive
was participating immediately prior to the Change in Control, the taking of any other action by the
Company which would directly or indirectly materially reduce any of such benefits or deprive the
Executive of any material fringe benefit or Perquisite enjoyed by the Executive at the time of the
Change in Control, or the failure by the Company to provide the Executive with the number of paid
vacation days to which the Executive is entitled on the basis of years of service with the Company
in accordance with the Company’s normal vacation policy in effect immediately prior to the time of
the Change in Control; or
(g) any purported termination of the Executive’s employment which is not effected pursuant to
a notice of termination satisfying the requirements of Section 5.1.
The Executive shall have the right to terminate his employment for Good Reason even if he
becomes incapacitated due to physical or mental illness. The Executive’s continued employment
shall not constitute consent to, or a waiver of any rights with respect to, any act or failure to
act constituting Good Reason hereunder.
For purposes of any determination regarding the existence of Good Reason, any claim by the
Executive that Good Reason exists shall be presumed to be correct unless the Company establishes to
the Committee by clear and convincing evidence that Good Reason does not exist. The Committee’s
determination regarding the existence of Good Reason shall be conclusive and binding upon all
parties unless the Committee’s determination is arbitrary and capricious.
“Gross-Up Payment” means the additional amount paid to the Executive pursuant to Section 3.3.
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“Highest Base Compensation” means the Executive’s annualized Base Compensation in effect
immediately prior to (a) a Change in Control, (b) the first event or circumstance constituting Good
Reason, or (c) the Executive’s Termination of Employment, whichever is greatest.
“Incumbent Director” means —
(a) a member of the Board on the Effective Date; or
(b) an individual-
(1) who becomes a member of the Board after the Effective Date;
(2) whose appointment or election by the Board or nomination for election by
the Company’ stockholders is approved or recommended by a vote of at least
two-thirds of the then serving Incumbent Directors (as defined herein); and
(3) whose initial assumption of service on the Board is not in connection with
an actual or threatened election contest.
“IRS” means the Internal Revenue Service.
“Merger” means a merger, consolidation or similar transaction.
“Pension Plan” means the Company’s 401(k) plan, as amended from time to time.
“Perquisites” means benefits such as any supplemental life insurance; financial consulting;
and office equipment for use in the home (e.g., cellular telephones, personal digital assistance,
home computers and office accessories similar to the office accessories available to the Executive
in his employment office and monthly Internet connection fees) that may be provided by the Company
from time to time.
“Person” shall have the meaning ascribed to the term in Section 3(a)(9) of the Exchange Act
and used in Sections 13(d) and 14(d) thereof, including a “group” as defined in Section 13(d)
thereof, except that the term shall not include (a) the Company or any of its Affiliates, (b) a
trustee or other fiduciary holding Company securities under an employee benefit plan of the Company
or any of its Affiliates, (c) an underwriter temporarily holding securities pursuant to an offering
of those securities or (d) a corporation owned, directly or indirectly, by the stockholders of the
Company in substantially the same proportions as their ownership of stock of the Company.
“Potential Change in Control” shall be deemed to have occurred if the event set forth in any
one of the following paragraphs shall have occurred:
(a) the Company enters into an agreement, the consummation of which would result in the
occurrence of a Change in Control;
(b) the Company or any Person publicly announces an intention to take or to consider taking
actions which, if consummated, would constitute a Change in Control;
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(c) any Person becomes the Beneficial Owner, directly or indirectly, of securities of the
Company representing 15 percent or more of either the then outstanding shares of common stock of
the Company or the combined voting power of the Company’s then outstanding securities (not
including in the securities beneficially owned by such Person any securities acquired directly from
the Company or its Affiliates); or
(d) the Board adopts a resolution to the effect that, for purposes of this Agreement, a
Potential Change in Control has occurred.
“Section 409A” means section 409A of the Code and the final regulations issued thereunder by
the IRS and the Department of Treasury.
“Section 409A Disability” shall mean the inability of the Executive to engage in any
substantial gainful activity by reason of any medically determinable physical or mental impairment
which can be expected to result in death or can be expected to last for a continuous period of not
less than 12 months. The Executive shall also be treated as having a “Section 409A Disability” if
he is, by reason of a medically determinable physical or mental impairment that can be expected to
result in death or can be expected to last for a continuous period of not less than 12 months,
receiving income replacement benefits for a period of not less than three months under an accident
and health plan covering employees of the Company.
“Separation From Service” shall have the meaning ascribed to that term under Section 409A.
“Specified Employee” shall have the meaning ascribed to that term under Section 409A.
“Specified Owner” means any of the following:
(a) the Company;
(b) an Affiliate of the Company;
(c) an employee benefit plan (or related trust) sponsored or maintained by the Company or any
Affiliate of the Company;
(d) a Person that becomes a Beneficial Owner of the Company’s outstanding Voting Securities
representing 30 percent or more of the combined voting power of the Company’s then outstanding
Voting Securities as a result of the acquisition of securities directly from the Company and/or its
Affiliates; or
(e) a Person that becomes a Beneficial Owner of the Company’s outstanding Voting Securities
representing 30 percent or more of the combined voting power of the Company’s then outstanding
Voting Securities as a result of a Merger if the individuals and Entities who were the Beneficial
Owners of the Voting Securities of the Company outstanding immediately prior to such Merger own,
directly or indirectly, at least 50 percent of the combined voting power of the Voting Securities
of any of the Company, the surviving Entity or the parent of the surviving Entity outstanding
immediately after such Merger in substantially the same proportions as their
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ownership of the Voting Securities of the Company outstanding immediately prior to such
Merger.
“Termination of Employment” means the termination of the Executive’s employment relationship
with the Company (a) by the Company without Cause after a Change in Control occurs, or (b) by the
Executive for Good Reason after a Change in Control occurs, or (c) resignation by the Executive
concurrent with a Change in Control.
For purposes of this definition, the Executive’s employment shall be deemed to have been
terminated after a Change in Control, if (a) the Executive’s employment is terminated by the
Company without Cause prior to a Change in Control (whether or not a Change in Control ever occurs)
and such termination was at the request or direction of a Person who has entered into an agreement
with the Company, the consummation of which would constitute a Change in Control; (b) the Executive
terminates his employment for Good Reason prior to a Change in Control (whether or not a Change in
Control ever occurs) and the circumstance or event which constitutes Good Reason occurs at the
request or direction of a Person who has entered into an agreement with the Company, the
consummation of which would constitute a Change in Control; or (c) the Executive’s employment is
terminated by the Company without Cause or by the Executive for Good Reason and such termination or
the circumstance or event which constitutes Good Reason is otherwise in connection with a Change in
Control For purposes of any determination regarding the applicability of the immediately preceding
sentence, any position taken by the Executive shall be presumed to be correct unless the Company
establishes to the Committee by clear and convincing evidence that such position is not correct.
“Termination of Employment” does not include (a) a termination of employment due to the
Executive’s death or Disability, or (b) a termination of employment by the Company with Cause.
“Voting Securities” means the outstanding securities entitled to vote generally in the
election of directors or other governing body.
1.2 Number and Gender. As used in this Agreement, unless the context otherwise
expressly requires to the contrary, references to the singular include the plural, and vice versa;
references to the masculine include the feminine and neuter; references to “including” mean
“including (without limitation)”; and references to Sections and clauses mean the sections and
clauses of this Agreement.
2. Term of Agreement.
2.1 The “Term” of this Agreement shall commence on the Effective Date and end on the earlier
of (a) the Executive’s Termination of Employment or (b) the date the Executive is no longer an
Employee of the Company or (c) six (6) months following the date of a Change in Control (such last
day being the “Expiration Date”).
3. Compensation.
3.1 Equity Based Compensation. Upon the occurrence of a Change in Control, all
options to acquire shares of the Company stock, all shares of restricted Company stock, all other
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equity or phantom equity incentives and any awards the value of which is determined by
reference to or based upon the value of the Company stock, held by the Executive under any plan of
the Company shall become immediately vested, exercisable and nonforfeitable and all conditions
thereof (including, but not limited to, any required holding periods) shall be deemed to have been
satisfied, subject to the terms and conditions of such plans or agreements.
3.2 Benefits Following Termination of Employment. If the Executive incurs a
Termination of Employment during the Term of this Agreement, the Company shall provide the
Executive the benefits described below.
(a) Severance Payment Based Upon Base Compensation. The Company will pay the
Executive a cash severance benefit equal to 2.99 times the Executive’s Highest Base Compensation.
The Executive’s severance payment under this paragraph (a) will be paid in accordance with the
provisions of Section 4.
(b) Pension Plan. In addition to the retirement benefits to which the Executive is
entitled under the Pension Plan, the Company shall pay the Executive a single sum cash payment in
an amount equal to the undiscounted value of the employer contributions the Company would have made
to the Pension Plan (including but not limited to matching and base contributions) on behalf of the
Executive had the Executive continued in the employ of the Company for a period of three years
after the Employment Termination Date, assuming for this purpose that (i) the Executive’s earned
compensation per year during that three year period of time is the Executive’s Highest Base
Compensation; and (ii) contribution, deferral, credit and accrual percentages made under the
Pension Plan, by and on behalf of the Executive during the three year period, are the same
percentages in effect on the date of the Change in Control or the Executive’s Employment
Termination Date, whichever is more favorable for the Executive. The payment required under this
paragraph (b) will be made in accordance with the provisions of Section 4.
(c) Accident and Health Insurance Benefits. For three years following the Executive’s
Employment Termination Date (the “Continuation Period”), the Company shall arrange to provide the
Executive and his dependents accident and health insurance benefits, in each case, substantially
similar to those provided to the Executive and his dependents immediately prior to the Employment
Termination Date or, if more favorable to the Executive, those provided to the Executive and his
dependents immediately prior to the first occurrence of an event or circumstance constituting Good
Reason, at no greater cost to the Executive than the cost to the Executive immediately prior to
such date or occurrence; provided, however, that with respect to any of such plans, programs,
practices or policies requiring employee contributions, the Executive shall continue to pay the
employee contributions for same. If the dental, accident, health insurance or other benefits
specified in this Section 3.2(c) are taxable to the Executive, the following provisions shall apply
to the reimbursement or provision of such benefits. The Executive shall be eligible for
reimbursement for covered welfare expenses, or for the provision of such benefits on an in-kind
basis, during the period commencing on the Executive’s Employment Termination Date and ending on
the third anniversary of such date. The amount of such welfare benefit expenses eligible for
reimbursement or the in-kind benefits provided under this Section 3.2(c), during the Executive’s
taxable year will not affect the expenses eligible for reimbursement, or the in-kind benefits to be
provided, in any other taxable year (with the
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exception of applicable lifetime maximums applicable to medical expenses or medical benefits
described in Section 105(b) of the Code). The Executive’s right to reimbursement or direct
provision of benefits under this Section 3.2(c) is not subject to liquidation or exchange for
another benefit. To the extent that the benefits provided to the Executive pursuant to this
Section 3.2(c) are taxable to the Executive and not otherwise exempt from Section 409A, any amounts
to which the Executive would otherwise be entitled under this Section 3.2(c) during the first six
months following the date of the Executive’s Separation From Service shall be accumulated and paid
to the Executive on the date that is six months following the date of his Separation From Service.
(d) Perquisites. The Executive shall be entitled to a single sum cash payment which
shall be an amount equal to the sum of (1) the cost of the Executive’s Perquisites in effect prior
to his Termination of Employment for the remainder of the calendar year in which the Employment
Termination Date occurs; plus (2) the cost of the Executive’s Perquisites in effect prior to his
Termination of Employment for an additional three years. The payment required under this paragraph
(d) will be made in accordance with the provisions of Section 4.
(e) Retiree Medical. If the Executive would have become entitled to benefits under
the Company’s post-retirement health care insurance plans, as in effect immediately prior to the
Employment Termination Date or, if more favorable to the Executive as in effect immediately prior
to the first occurrence of an event or circumstance constituting Good Reason, had the Executive’s
employment terminated at any time during the period of thirty-six (36) months after the Employment
Termination Date, the Company shall provide such post-retirement health care insurance benefits to
the Executive and the Executive’s dependents commencing on the later of (i) the date on which such
coverage would have first become available and (ii) the date on which the applicable benefits
described in Section 3.2(c) terminate. Except for any reimbursements under the applicable group
health plan that are subject to a limitation on reimbursements during a specified period, the
amount of expenses eligible for reimbursement under this Section 3.2(e), or in-kind benefits
provided, during the Executive’s taxable year shall not affect the expenses eligible for
reimbursement, or in-kind benefits to be provided, in any other taxable year of the Executive. The
Executive’s right to reimbursement or in-kind benefits pursuant to this Section 3.2(e) shall not be
subject to liquidation or exchange for another benefit. To the extent that the benefits provided
to the Executive pursuant to this Section 3.2(e) are taxable to the Executive and are not otherwise
exempt from Section 409A, any amounts to which the Executive would otherwise be entitled under this
Section 3.2(e) during the first six months following the date of the Executive’s Separation From
Service shall be accumulated and paid to the Executive on the date that is six months following the
date of his Separation From Service.
(f) Interest Amount. If the Executive is a Specified Employee, the Company shall pay
to the Executive, on the date that is six (6) months following the Executive’s Separation From
Service, an amount equal to the amount of interest that would be earned on the amounts specified in
Sections 3.2(a), 3.2(b), and 3.2(d) and, to the extent subject to a mandatory six-month delay in
payment, the amounts specified in Sections 3.2(c), 3.2(e), 3.3 and 3.4, for the period commencing
on the date of the Executive’s Separation From Service until the date of payment of such amounts,
calculated using an interest rate equal to the six month London Interbank Offered Rate in effect on
the date of the Executive’s Separation From Service plus two percentage points (the “Interest
Amount”).
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3.3 Gross-Up Payments. The Executive will reasonably cooperate with the Company in
good faith to achieve a mutually acceptable methodology for minimizing the Excise Tax. Should the Executive and the Company fail to agree on a mutually acceptable methodology for
minimizing the Excise Tax, the following provisions of this Section 3.3 will apply. If any
payments or benefits received or to be received by the Executive (whether pursuant to the terms of
this Agreement, or any other plan or agreement with the Company, any Person whose actions result in
a Change in Control or any Person affiliated with the Company or such Person) (such payments or
benefits, excluding the Gross-Up Payment, being hereinafter referred to as the “Total Payments”)
will be subject to the Excise Tax, the Company shall pay the Executive an additional amount (the
“Gross-Up Payment”) such that the net amount retained by the Executive after the deduction of any
Excise Tax on the Total Payments and any federal, state and local income and employment taxes and
Excise Tax upon the Gross-Up Payment shall be equal to the Total Payments. The purpose of this
Section is to place the Executive in the same economic position such Executive would have been in
had no Excise Tax been imposed with respect to the Total Payments.
(a) For purposes of determining whether any of the Total Payments will be subject to the
Excise Tax and the amount of such Excise Tax, (i) all of the Total Payments shall be treated as
“parachute payments” (within the meaning of section 280G(b)(2) of the Code) unless, in the opinion
of tax counsel (the “Tax Counsel”) reasonably acceptable to the Executive and selected by the
accounting firm which was, immediately prior to the Change in Control, the Company’s independent
auditor (the “Auditor”), such payments or benefits (in whole or in part) do not constitute
parachute payments, including by reason of section 280G(b)(4)(A) of the Code, (ii) all “excess
parachute payments” within the meaning of section 280G(b)(l) of the Code shall be treated as
subject to the Excise Tax unless, in the opinion of the Tax Counsel, such excess parachute payments
(in whole or in part) represent reasonable compensation for services actually rendered (within the
meaning of section 280G(b)(4)(B) of the Code) in excess of the “base amount” (within the meaning of
section 280G(b)(3) of the Code) allocable to such reasonable compensation, or are otherwise not
subject to the Excise Tax, and (iii) the value of any noncash benefits or any deferred payment or
benefit shall be determined by the Auditor in accordance with the principles of sections 280G(d)(3)
and (4) of the Code.
(b) For purposes of determining the amount of the Gross-Up Payment, the Executive shall be
deemed to pay federal income tax at the highest marginal rate of federal income taxation in the
calendar year in which the Gross-Up Payment is to be made and state and local income taxes at the
highest marginal rate of taxation in the state and locality of the Executive’s residence on the
Employment Termination Date (or if there is no Employment Termination Date, then the date on which
the Gross-Up Payment is calculated for purposes of this Section), net of the maximum reduction in
federal income taxes which could be obtained from deduction of such state and local taxes.
(c) In the event that the Excise Tax is determined to exceed the amount taken into account
hereunder in calculating the Gross-Up Payment (including by reason of any payment the existence or
amount of which cannot be determined at the time of the payment of the Gross-Up Payment), the
Company shall make an additional Gross-Up Payment in respect of such excess (plus any interest,
penalties or additions payable by the Executive with respect to such excess) within five (5)
business days following the time that the amount of such excess is
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finally determined and in any event no later than the payment deadline specified below in this
Section 3.3. The Executive and the Company shall each reasonably cooperate with the other relative
to any administrative or judicial proceedings concerning the existence or amount of liability for
the Excise Tax.
(d) The parties intend and agree that the five (5) business day deadline specified above in
this Section 3.3 is not to be extended as a result of the following sentence which is included
solely for the purpose of complying with Section 409A. The Company shall make a payment to
reimburse the Executive in an amount equal to all federal, state and local taxes imposed upon the
Executive that are described in this Section 3.3, including the amount of additional taxes imposed
upon the Executive due to the Company’s payment of the initial taxes on such amounts, by the end of
the Executive’s taxable year next following the Executive’s taxable year in which the Executive
remits the related taxes to the taxing authority. Notwithstanding any provision of this Agreement
to the contrary, any amounts to which the Executive would otherwise be entitled under this Section
3.3 during the first six months following the date of the Executive’s Separation From Service shall
be accumulated and paid to the Executive on the date that is six months following the date of his
Separation From Service.
3.4 Legal Fees. the Company shall pay, on a fully grossed up, after tax basis, all
legal fees and expenses incurred by the Executive (i) in disputing in good faith any issue relating
to the Executive’s termination of employment, (ii) in seeking in good faith to obtain or enforce
any benefit or right provided under this Agreement in accordance with Section 9.5, or (iii) in
connection with any tax audit or proceeding to the extent attributable to the application of
section 4999 of the Code to any payment or benefit under this Agreement. Such payments under this
Section 3.4 shall be made within ten (10) business days after the delivery of the Executive’s
written request for the payment accompanied by such evidence of fees and expenses incurred as the
Company may reasonably require. The parties intend and agree that the foregoing ten (10) business
day deadline is not to be extended as a result of the following sentence which is included solely
for the purpose of complying with Section 409A. The Company shall make a payment to reimburse the
Executive in an amount equal to all legal fees and expenses incurred due to a tax audit or
litigation relating to the application of section 4999 of the Code to any payment or benefit under
this Agreement by the end of the Executive’s taxable year following the Executive’s taxable year in
which the taxes that are the subject of the audit or litigation are remitted to the taxing
authority, or where as a result of such audit or litigation no taxes are remitted, by the end of
the Executive’s taxable year following the Executive’s taxable year in which the audit is completed
or there is a final and nonappealable settlement or other resolution of the litigation. The legal
fees or expenses that are subject to reimbursement pursuant to this Section 3.4 shall not be
limited as a result of when the fees or expenses are incurred. The amount of legal fees or
expenses that is eligible for reimbursement pursuant to this Section 3.4 during a given taxable
year of the Executive shall not affect the amount of expenses eligible for reimbursement in any
other taxable year of the Executive. The right to reimbursement pursuant to this Section 3.4 is
not subject to liquidation or exchange for another benefit. Notwithstanding any provision of this
Agreement to the contrary, any amount to which the Executive would otherwise be entitled under this
Section 3.4 during the first six months following the date of the Executive’s Separation From
Service shall be accumulated and paid to the Executive on the date that is six months following the
date of his Separation From Service.
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4. Time of Benefits Payments. The Company shall pay the Executive any cash benefits
described in paragraphs (a), (b), (d) and (f) of Section 3.2 in a single sum cash payment in good
funds immediately available by wire transfer to the Executive on the date of the Executive’s
Separation From Service if he is not a Specified Employee or on the date that is six months
following the date of his Separation From Service if he is a Specified Employee.
5. Termination Procedures And Compensation During Dispute.
5.1 Notice of Termination. After a Change in Control and during the Term of this
Agreement, any purported termination of the Executive’s employment by the Company shall be
communicated by the Company by a written Notice of Termination to the Executive in accordance with
Section 9.8. For purposes of this Agreement, a “Notice of Termination” shall mean a notice which
shall indicate the specific termination provision in this Agreement relied upon and shall set forth
in reasonable detail the facts and circumstances claimed to provide a basis for termination of the
Executive’s employment under the provision so indicated. Further, a Notice of Termination for
Cause is required to include a copy of a resolution duly adopted by the affirmative vote of not
less than three-quarters (3/4) of the entire membership of the Board at a meeting of the Board
which was called and held for the purpose of considering such termination (after reasonable notice
to the Executive and an opportunity for the Executive, together with the Executive’s counsel, to be
heard before the Board) finding that, in the good faith opinion of the Board, the Executive was
guilty of conduct set forth in clause (i) or (ii) of the definition of Cause herein, and specifying
the particulars thereof in detail. No purported termination of the Executive’s employment by the
Company after a Change in Control and during the Term of this Agreement shall be effective unless
the Company complies with the procedures set forth in this Section.
5.2 Employment Termination Date. “Employment Termination Date,” with respect to any
purported termination of the Executive’s employment after a Change in Control and during the Term
of this Agreement, shall mean (i) if the Executive’s employment is terminated for Disability,
thirty (30) days after Notice of Termination is given (provided that the Executive shall not have
returned to the full-time performance of the Executive’s duties during such thirty (30) day
period), and (ii) if the Executive’s employment is terminated for any other reason, the date
specified in the Notice of Termination (which, in the case of a termination by the Company, shall
not be less than thirty (30) days (except in the case of a termination for Cause) and, in the case
of a termination by the Executive, shall not be less than fifteen (15) days nor more than sixty
(60) days, respectively, from the date such Notice of Termination is given). “Employment
Termination Date,” with respect to the resignation by the Executive concurrent with a Change in
Control, shall mean the date of the Change in Control.
5.3 Dispute Concerning Termination. If within fifteen (15) days after any Notice of
Termination is given, or, if later, prior to the Employment Termination Date (as determined without
regard to this Section), the party receiving such Notice of Termination notifies the other party
that a dispute exists concerning the termination, the Employment Termination Date shall be extended
until the earlier of (i) the date on which the Term of this Agreement ends or (ii) the date on
which the dispute is finally resolved, either by mutual written agreement of the parties or by a
final judgment, order or decree of an arbitrator or a court of competent jurisdiction (which is not
appealable or with respect to which the time for appeal therefrom has expired and no appeal has
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been perfected); provided, however, that the Employment Termination Date shall be extended by
a notice of dispute given by the Executive only if such notice is given in good faith and the
Executive pursues the resolution of such dispute with reasonable diligence.
5.4 Compensation During Dispute. If a purported termination of employment occurs
following a Change in Control and during the Term of this Agreement and the Employment Termination
Date is extended in accordance with Section 5.3, the Company shall pay the Executive the full Base
Compensation in effect when the notice giving rise to the dispute was given. The Company shall pay
any such compensation to the Executive at the applicable times specified in Section 9.7. To the
extent legally permissible, the Company shall also continue the Executive as a participant in all
compensation, benefit and insurance plans in which the Executive was participating when the notice
giving rise to the dispute was given or those plans in which the Executive was participating
immediately prior to the first occurrence of an event or circumstance giving rise to the Notice of
Termination, if more favorable to the Executive, until the Employment Termination Date, as
determined in accordance with Section 5.3. Amounts paid under this Section are in addition to all
other amounts due under this Agreement and shall not be offset against or reduce any other amounts
due under this Agreement.
6. Withholding. Subject to the provisions of Section 3.3, the Company may withhold
from any benefits paid under this Agreement all income, employment, and other taxes required to be
withheld under applicable law.
7. Death of the Executive. If the Executive dies after his Employment Termination
Date but before the Executive receives full payment of the benefits to which he is entitled, any
unpaid benefits will be paid to the Executive’s surviving spouse, or if the Executive does not have
a surviving spouse, to the Executive’s estate.
8. Amendment. This Agreement may not be amended except pursuant to a written
instrument that is authorized by the Committee and agreed to in writing and signed by the
Executive.
9. Miscellaneous.
9.1 Agreement Not an Employment Contract. This Agreement is not an employment
contract between the Company and Executive and gives Executive no right to retain his employment.
This Agreement is not intended to interfere with the rights of the Company to terminate the
Executive’s employment at any time with or without notice and with or without cause or to interfere
with the Executive’s right to terminate his employment at any time.
In the event that a third party begins a tender or exchange offer, initiates a proxy contest
or takes other steps to effect a Change in Control of the Company, the Executive agrees that the
Executive will not voluntarily leave the employ of the Company and will perform the services of the
Executive’s office until the third party has abandoned or terminated efforts to effect a Change in
Control or until a Change in Control has occurred. In the event such Change in Control is
supported and endorsed by the Board, the Executive agrees to assist, for a period of ninety (90)
days from the date of Change in Control, in the orderly transition of management of the
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Company, provided the Company shall pay any reasonable expenses the Executive incurs in
connection with such assistance.
If the Executive’s employment with the Company should terminate for any reason prior to the
occurrence of the Change in Control events described herein, this Agreement shall terminate and the
Company will have no further obligation to the Executive hereunder.
9.2 Alienation Prohibited. No benefits hereunder shall be subject to anticipation or
assignment by the Executive, to attachment by, interference with, or control of any creditor of the
Executive, or to being taken or reached by any legal or equitable process in satisfaction of any
debt or liability of the Executive prior to its actual receipt by the Executive. Any attempted
conveyance, transfer, assignment, mortgage, pledge, or encumbrance of the benefits hereunder prior
to payment thereof shall be void.
9.3 Severability. Each provision of this Agreement may be severed. If any provision
is determined to be invalid or unenforceable, that determination shall not affect the validity or
enforceability of any other provision.
9.4 Binding Effect. This Agreement shall be binding upon any successor of the
Company. Further, the Board shall not authorize a Change in Control that is a Merger or an Asset
Sale transaction unless the purchaser or the Company’s successor agrees to take such actions as are
necessary to cause the Executive to be paid or provided all benefits due under the terms of this
Agreement as in effect immediately prior to the Change in Control.
9.5 Settlement of Disputes Concerning Benefits Under this Agreement; Arbitration. All
claims by the Executive for benefits under this Agreement shall be directed to and determined by
the Committee and shall be in writing. Any denial by the Committee of a claim for benefits under
this Agreement shall be delivered to the Executive in writing within thirty (30) days after written
notice of the claim is provided to the Company in accordance with Section 9.8 and shall set forth
the specific reasons for the denial and the specific provisions of this Agreement relied upon. The
Committee shall afford a reasonable opportunity to the Executive for a review of the decision
denying a claim and shall further allow the Executive to appeal to the Committee a decision of the
Committee within sixty (60) days after notification by the Committee that the Executive’s claim has
been denied. Any further dispute or controversy arising out of or relating to this Agreement,
including without limitation, any and all disputes, claims (whether in tort, contract, statutory or
otherwise) or disagreements concerning the interpretation or application of the provisions of this
Agreement shall be resolved by arbitration in accordance with the rules of the American Arbitration
Association (the “AAA”) then in effect. No arbitration proceeding relating to this Agreement may
be initiated by either the Company or the Executive unless the claims review and appeals procedures
specified in this Section 9.5 have been exhausted. Within ten (10) business days of the initiation
of arbitration hereunder, the Company and the Executive will each separately designate an
arbitrator, and within twenty (20) business days of selection, the appointed arbitrators will
appoint a neutral arbitrator from the AAA Panel of Commercial Arbitrators. The arbitrators shall
issue their written decision (including a statement of finding of facts) within thirty (30) days
from the date of the close of the arbitration hearing. The decision of the arbitrators selected
hereunder will be final and binding on both parties. This arbitration provision is expressly made
pursuant to and shall be governed
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by the Federal Arbitration Act, 9 U.S.C. Sections 1-16 (or replacement or successor statute).
Pursuant to Section 9 of the Federal Arbitration Act, the Company and the Executive agree that a
judgment of the United States District Court for the District in which the headquarters of the
Company is located at the time of initiation of arbitration hereunder may be entered upon the award
made pursuant to the arbitration.
9.6 No Mitigation. The Company agrees that if the Executive’s employment with the
Company terminates during the Term of this Agreement, the Executive is not required to seek other
employment or to attempt in any way to reduce any amounts payable to the Executive by the Company
pursuant to this Agreement. Further, except as expressly provided otherwise herein, the amount of
any payment or benefit provided for in this Agreement shall not be reduced by any compensation
earned by the Executive as the result of employment by another employer, by retirement benefits, by
offset against any amount claimed to be owed by the Executive to the Company, or otherwise.
9.7 Other Amounts Due. Except as expressly provided otherwise herein, the payments
and benefits provided for in this Agreement are in addition to and not in lieu of amounts and
benefits that are earned by the Executive prior to his Termination of Employment. The Company
shall pay to the Executive the Accrued Obligations on the Executive’s Employment Termination Date.
If the Executive’s Separation From Service is not due to his death or his incurring a Section 409A
Disability, the Company shall pay to the Executive the Additional Obligations on the date of his
Separation From Service if he is not a Specified Employee or on the date that is six months
following the date of his Separation From Service if he is a Specified Employee. If the
Executive’s termination of employment with the Company occurs by reason of the death of the
Executive, the Company shall pay to the person or estate specified in Section 7 the Additional
Obligations on the date that is 30 days following the date of the death of the Executive. If the
Executive’s termination of employment with the Company occurs by reason of the Executive incurring
a Section 409A Disability, the Company shall pay to the Executive the Additional Obligations on the
date that is 30 days following the date of the Executive’s incurring a Section 409A Disability.
Further the Executive shall be entitled to any other amounts or benefits due the Executive in
accordance with any contract, plan, program or policy of the Company or any of its Affiliates,
other than any severance benefit program or policy. Amounts that the Executive is entitled to
receive under any plan, program, contract or policy of the Company or any of its Affiliates at or
subsequent to the Executive’s Termination of Employment, other than any severance benefit program
or policy, shall be payable or otherwise provided in accordance with such plan, program, contract
or policy, except as expressly modified herein.
9.8 Notices. For the purpose of this Agreement, notices and all other communications
provided for in this Agreement shall be in writing and shall be given in person or by United States
registered mail, return receipt requested (with evidence of receipt by the party to whom the notice
is given), postage prepaid, addressed, if to the Executive, to the address listed on the signature
page of this Agreement and, if to the Company, to 0000 Xxxxx Xxxxxxx Xxxxxxxxxx, Xxxxx 000,
Xxxxxxxxxx, Xxxxx 00000; Attention: President, or to such other address as either party may have
furnished to the other in writing in accordance herewith. For purposes of this agreement notice to
a party shall be effective only upon actual receipt of the notice by the party with written
evidence of receipt by the party to whom the notice is given.
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9.9 Disputed Payments and Refusals to Pay. If the Company fails to make a payment
under this Agreement in whole or in part as of the payment date specified in this Agreement, either
intentionally or unintentionally, other than with the express or implied consent of the Executive,
the Company shall owe the Executive interest on the delayed payment at the applicable Federal rate
provided for in section 7872(f)(2)(A) of the Code if the Executive (i) accepts the portion (if any)
of the payment that the Company is willing to make (unless such acceptance will result in a
relinquishment of the claim to all or part of the remaining amount) and (ii) makes prompt and
reasonable good faith efforts to collect the remaining portion of the payment. Any such interest
payments shall become due and payable effective as of the applicable payment date(s) specified in
this Agreement with respect to the delinquent payments.
9.10 Funding. The Executive shall have no right, title, or interest whatsoever in or
to any assets of the Company or any investments which the Company may make to aid it in meeting its
obligations under this Agreement. The Executive’s right to receive payments under this Agreement
shall be no greater than the right of an unsecured general creditor of the Company. Immediately
prior to a Change in Control, the Company shall create an irrevocable grantor trust (the “Rabbi
Trust”) which shall be subject to the claims of creditors of the Company. In the event that the
Executive is a Specified Employee at the time he incurs a Separation From Service or at the time
the Company determines that it is reasonably likely that the Executive will incur a Separation From
Service in connection with a Change in Control, then immediately upon the Executive’s Separation
From Service or, if earlier, the date on which the Company makes a determination that the Executive
is reasonably likely to incur a Separation From Service in connection with a Change in Control, the
Company shall transfer to the Rabbi Trust cash sufficient (on an undiscounted basis) to pay the
cash amounts specified in Sections 3.2(a), 3.2(b), 3.2(d) and 3.2(f), and the estimated amount of
the Gross-Up Payment to be made under Section 3.3. The cash amounts specified in Sections 3.2(a),
3.2(b), 3.2(d) and 3.2(f), and the Gross-Up Payment shall be paid from the Rabbi Trust on the dates
specified in Sections 3.3 and 4 herein, provided that the Company shall remain liable to pay any
such amounts which for any reason are not paid from the Rabbi Trust. The trustee of the Rabbi
Trust shall be a bank or trust company selected by the Company prior to the Change in Control.
9.11 Governing Law. All provisions of this Agreement shall be construed in accordance
with the laws of Texas, except to the extent preempted by federal law and except to the extent that
the conflicts of laws provisions of the State of Texas would require the application of the
relevant law of another jurisdiction, in which event the relevant law of the State of Texas will
nonetheless apply, with venue for litigation being in Dallas, Texas.
9.12 Compliance With Section 409A. It is intended that this Agreement shall comply
with Section 409A. The provisions of this Agreement shall be interpreted and administered in a
manner that complies with Section 409A.
9.13 Entire Agreement. This Agreement sets forth the entire agreement of the parties
hereto in respect of the subject matter contained herein and supersedes all prior agreements,
promises, covenants, arrangements, communications, representations or warranties, whether oral or
written, by any officer, employee or representative of any party hereto.
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IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the date above first
written.
| FURMANITE CORPORATION |
||||
| By: | /s/ Xxxxxxx X. Xxxx | |||
| Name: | Xxxxxxx X. Xxxx | |||
| Date: | December 31, 2008 | |||
| Title: | President | |||
| EXECUTIVE |
||||
| By: | /s/ Xxxxxx X. Xxxxxxxxx | |||
| Address: 0000 X Xxxxxxx Xxxxxxxxxx | ||||
Xxxxxxxxxx, Xxxxx 00000 |
||||
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