CERTAIN INFORMATION IN THIS EXHIBIT HAS BEEN REDACTED BECAUSE IT IS BOTH NOT MATERIAL AND WOULD BE COMPETITIVELY HARMFUL IF PUBLICLY DISCLOSED. MUTUAL FUND ADMINISTRATIVE SERVICES AGREEMENT
CERTAIN INFORMATION IN THIS EXHIBIT HAS BEEN REDACTED BECAUSE IT IS BOTH NOT MATERIAL AND WOULD BE COMPETITIVELY HARMFUL IF PUBLICLY DISCLOSED.
MUTUAL FUND ADMINISTRATIVE SERVICES AGREEMENT
This Mutual Fund Administrative Services Agreement dated as of the 5th day of November, 2020 (“Agreement”) is made by and among Nationwide Financial Services, Inc. (“NFS”), on behalf of its subsidiaries listed on Exhibit A (collectively, “Nationwide” unless otherwise indicated) and the current and any future Nationwide separate accounts as applicable (“Variable Accounts”), and Principal Shareholder Services, Inc. (the “Company”), which serves as the transfer agent to Principal Variable Contracts Funds, Inc. (“Corporation”) and the mutual funds listed on Exhibit B (each a “Fund” and collectively, the “Funds”).
WHEREAS, the Corporation is an open-end management investment company and was established for the purpose of serving as the investment vehicle for separate accounts established for variable life insurance contracts and variable annuity contracts to be offered by insurance companies which have entered into participation agreements (“Participating Insurance Companies”); and
WHEREAS, beneficial interests in the Corporation are divided into several series of shares, each representing the interest in a particular managed portfolio of securities and other assets (the Funds), and such series are further divided into classes of shares; and
WHEREAS, the life insurance companies listed on Exhibit A, as depositors, have established (or will establish) the Variable Accounts to serve as investment vehicles in order to fund variable annuity contracts and variable life insurance policies issued by Nationwide (“Contracts”); and
WHEREAS, pursuant to a separate Fund Participation Agreement among Nationwide, Principal Funds Distributor, Inc., and Principal Variable Contracts Funds, Inc. dated as of November 5th, 2020 (“Participation Agreement”), providing for the purchase by the Variable Accounts of shares of the Funds to provide investment options for the Contracts; and
WHEREAS, Nationwide and the Company wish to enter into an agreement providing for: (1) the processing, on behalf of owners of Contracts (“Contract Owners”), of orders to purchase and redeem shares of the Funds; and (2) administrative services with respect to investments by Variable Accounts in shares of the Funds as set forth in Section 2 and in Exhibit D.
NOW, THEREFORE, in consideration of their mutual promises, Nationwide and the Company agree as follows:
1. | Definitions |
(a) | “1933 Act” means the Securities Act of 1933, as amended. |
(b) | “1934 Act” means the Securities Exchange Act of 1934, as amended. |
(c) | “1940 Act” means the Investment Company Act of 1940, as amended. |
(d) | “Administrative Services” means services to any Fund in connection with its Shares (defined herein) purchased, redeemed, or held by Variable Accounts on behalf of Contracts, as described in Section 2 and in Exhibit D to this Agreement. Administrative Services are not services that are intended to promote the sale of Shares of any Fund. |
(e) | “Administrative Services Fee” means fees payable for Administrative Services provided by Nationwide. |
(f) | “Business Day” means any day that the New York Stock Exchange is open for regular trading and on which the Corporation calculates its net asset value pursuant to the rules of the SEC. |
(g) | “Contract” means any variable life insurance contract or variable annuity contract offered and/or issued by Nationwide. |
(h) | “Contract Owner” means an owner or holder of a Contract. |
(i) | “FINRA” means the Financial Industry Regulatory Authority, Inc. |
(j) | “Market Close” means the close of regular trading on the New York Stock Exchange on any Business Day, generally 4:00 pm Eastern Time. |
(k) | “Operating Procedures” means the procedures for the purchase, redemption and settlement of Shares as set forth in Exhibit C to this Agreement. |
(l) | “Order” means a request from a Contract Owner to purchase or redeem their proportionate share of a Variable Account that corresponds to specific Shares of a Fund. |
(m) | “SEC” means the U.S. Securities and Exchange Commission. |
(n) | “Shares” means the shares, including the particular class of shares, of the Funds set forth in Exhibit B. |
(o) | “USA Patriot Act” means the United and Strengthening America by Providing Appropriate Tools Required to Intercept and Obstruct Terrorism Act of 2001, as amended. |
2. | Administrative Services Provided in Connection with the Contracts |
(a) | Nationwide will perform Administrative Services in connection with the Shares as set forth in this Section 2 and in Exhibit D. |
(b) | For each class of Shares of a Fund that Nationwide includes in its Contracts, Nationwide shall open one or more “omnibus” accounts with the Company through which it may process Orders on behalf of Contract Owners. Nationwide will purchase and redeem Shares, settle Share purchase and redemption transactions, reconcile such transactions, obtain values for Shares on each Business Day, and reinvest dividends and other distributions in Shares in accordance with the Operating Procedures. |
(c) | Subject to the terms and conditions of this Agreement, Nationwide shall be appointed to, and agrees to act, as a limited agent of the Company for the sole purpose of receiving instructions from Contract Owners for the purchase and redemption of Fund Shares prior to the Market Close on each Business Day. Except as particularly stated in this section, Nationwide shall have no authority to act on behalf of the Company or to incur any cost or liability on its behalf. Both parties agree to follow any written guidelines or standards relating to the sale or redemption of Shares as may be provided in the Operating Procedures as well as to follow any applicable federal and/or state securities law, rules, or regulations. |
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(d) | The Corporation shall make shares of the Funds available to the Variable Accounts at the net asset value next computed after receipt of such purchase order by the Corporation (or its agent), as established in accordance with the provisions of the then current prospectus of the Corporation. Shares of a particular Fund of Corporation shall be ordered in such quantities and at such times as determined by Nationwide to be necessary to meet the requirements of the Contracts. The Corporation’s Board of Directors of PVC (the “Board”) may refuse to sell shares of any Fund to any person, or suspend or terminate the offering of shares of any Fund if such action is required by law or by regulatory authorities having jurisdiction or is, in the sole discretion of the Board, acting in good faith and in light of their fiduciary duties under federal and any applicable state laws, necessary in the best interests of the shareholders of such Fund. |
(e) | Nationwide shall transmit payment for Shares of any Fund purchased in the manner prescribed by the Operating Procedures. |
(f) | The Company shall transmit payment for Shares of any Fund redeemed in the manner prescribed in the Operating Procedures. |
(g) | Nationwide represents that it has policies and procedures reasonably designed to monitor and prevent Orders received from its Contract Owners after the Market Close on any Business Day from being aggregated and communicated to the Funds with Orders received before the Market Close on such Business Day (consistent with Section 22(c) of the 1940 Act and Rule 22c-1 thereunder). |
(h) | Issuance and transfer of Shares will be by book entry only. Stock certificates will not be issued to Nationwide or to any Variable Account. Purchase and redemption Orders for Shares will be recorded by the Company in an appropriate title for each Variable Account. |
(i) | The Company will furnish same day notice (by electronic means or telephone, followed by electronic confirmation) to Nationwide of the declaration of any income dividends or capital gain distributions payable on each Fund’s Shares and, in the case of a Fund that credits a daily dividend, the daily accrual or interest rate factor. On the ex-dividend date, or if not a Business Day on the first Business Day thereafter, the Company shall notify Nationwide of the actual amount of dividend or distribution payable per Share. Nationwide hereby elects to receive all such income dividends and capital gain distributions as are payable on the Fund Shares in the form of additional Shares of that Fund. The Company will notify Nationwide by the end of the next following Business Day of the number of Shares so issued as payment of such dividends and distributions. |
(j) | The Company will make the net asset value per Share for each Fund available to Nationwide on each Business Day in the manner prescribed in the Operating Procedures. |
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3. | Representations and Warranties of Nationwide |
NFS represents and warrants that it is a holding company duly organized and in good standing under applicable state law, and that each subsidiary listed on Exhibit A has been duly organized and is in good standing under applicable state law.
The foregoing representation and warranty will be true and correct at all times during the term of this Agreement.
4. | Representations and Warranties of the Company |
The Company represents and warrants that:
(a) | it (i) is registered as a transfer agent under the 1934 Act and will remain duly registered under all applicable federal securities laws; (ii) serves as the transfer agent for the Corporation; and (iii) will perform its obligations for the Corporation in accordance in all material respects with the laws of the State of Washington and any applicable state and federal securities laws; |
(b) | the Corporation is lawfully organized and validly existing under the laws of the State of Maryland and it does and will comply in all material respects with applicable provisions of the 1940 Act; |
(c) | the Funds have policies and procedures designed to deter Market Timing, as are disclosed in each Fund’s prospectus, and such policies will be uniformly and consistently applied to all Contract Owners unless otherwise disclosed in such Fund’s prospectus; and |
(d) | its activities hereunder comply in all material respects with all provisions of federal and state securities law applicable to such activities. |
The foregoing representations and warranties will be true and correct at all times during the term of this Agreement.
5. | Prospectuses, Reports and Proxy Statements; Voting |
(a) | The Company will provide its mailing agent with copies of proxy materials for distribution to Contract Owners. The Company will be responsible for bearing the costs of preparing and distributing proxy materials. |
(b) | The Company will provide Nationwide (at Company’s expense) with as many copies of the current Fund prospectuses and/or shareholder reports, including any supplements or amendments to the foregoing, and other communications to Contract Owners with respect to the Funds as Nationwide will reasonably require. The Company will provide Nationwide with a copy of the Corporation’s statement of additional information (and any supplements thereto) in a form suitable for duplication by Nationwide. The Company will be responsible for bearing the costs of preparing such updated Corporation prospectuses, shareholder reports, statements of additional information, and other related statements and notices. |
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If requested by Nationwide, in lieu thereof, the Company will provide such documents, including final copies of current prospectuses, set in type or camera-ready or electronic format, and other assistance as is reasonably necessary in order for Nationwide to deliver to Contract Owners. The Company will, upon request, provide Nationwide with a copy of Fund prospectuses, shareholder reports, and statements of additional information through electronic means to facilitate Nationwide’s efforts to provide Fund materials via electronic delivery. The Company agrees to pay the lesser of:
(i) | the cost to print individual Fund prospectuses and other Fund-issued documents as applicable; or |
(ii) | the Company’s portion of the total printing costs if Nationwide does not use individual prospectuses and other Fund-issued documents as applicable, but reprints such documents in another format; or |
(iii) | The Company’s portion of the total reproduction costs if Nationwide does not use individual printed prospectuses and other Fund-issued documents as applicable, but reproduces such documents in another allowable and appropriate electronic medium, subject to reasonable costs and as mutually agreed upon by both Nationwide and the Company. |
(c) | Nationwide shall bear the cost of distributing such shareholder reports, updated prospectuses (and supplements thereto), statements of additional information, and other communications to existing Contract Owners. |
(d) | Except as otherwise provided herein, all expenses incident to the performance by Nationwide under this Agreement shall be paid by Nationwide. Likewise, all expenses incident to the performance by the Company or the Funds under this Agreement shall be paid by the Company and/or the Funds. |
(e) | For so long as and to the extent that the SEC continues to interpret the 1940 Act to require pass-through voting privileges for owners of Contracts, Nationwide shall (i) solicit voting instructions from Contract Owners; (ii) vote the Shares held in the Variable Account(s) in accordance with instructions received from Contract Owners; and (iii) vote Shares held in the Variable Account(s) for which no timely instructions have been received in the same proportion as Shares of such Fund for which instructions have been received from Nationwide’s Contract Owners. Nationwide reserves the right to vote Shares held in any segregated asset account in its own right, to the extent permitted by law. |
(f) | The Company shall cause any third-party vendor providing services with regard to proxy materials on behalf of the Company to sign a confidentiality agreement that includes reasonable nondisclosure provisions. |
(g) | The Company will cause the Corporation to comply with all provisions of the 1940 Act requiring voting by shareholders. |
(h) | Nationwide shall not give any information or make any representations or statements on behalf of the Corporation or the Company or concerning the Corporation or the Company other than information or representations contained in and accurately derived from proxy materials and/or reports of the Corporation which are in the public domain |
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or approved by the Corporation or the Company for distribution to Contract Owners, or in the Corporation’s current registration statement, prospectuses, or statements of additional information, except as required by legal process or regulatory authorities or with the written permission of the Corporation or the Company.
6. | Compensation |
(a) | The Company agrees to pay Nationwide, for each Fund and class of Shares identified on Exhibit B, the respective Administrative Services Fee at the rate listed therein, calculated as an annualized percentage of the average daily net asset value of Shares owned by Variable Accounts for the period in which such fees were earned. To the extent that Nationwide is not compensated for the services provided under this Agreement, Nationwide acknowledges and agrees that (i) the ability to submit Orders for Shares on behalf of a Variable Account and for those Orders to be accepted and constitutes adequate consideration to support the enforceability of the terms of this Agreement. |
(b) | The Company represents, and Nationwide acknowledges, that Administrative Services Fees paid hereunder are not distribution fees payable pursuant to a plan adopted pursuant to Rule 12b-1 of the 1940 Act. |
(c) | Administrative Services Fees will be paid to NFS, or its designee, on a monthly basis by electronic funds transfer as soon as practicable, but no later than 60 days after the end of the period in which they were earned, provided that Nationwide provides the Company with mutually agreed-upon information that enables the Company to calculate the fees owed to Nationwide for that particular monthly pay period. The Administrative Services Fee payment will be accompanied or preceded by a statement showing the calculation of the amounts being paid by the Corporation for the relevant period and such other supporting data as may be reasonably requested by Nationwide. |
(d) | Except as otherwise noted in this Agreement, the parties agree that Administrative Services Fees will be paid to NFS or its designee according to this Agreement with respect to each Fund as long as Shares of such Fund are held by Variable Accounts. This provision, however, will only survive the termination of this Agreement for a period of 183 days from the effective date of the Agreement’s date of termination. |
(e) | Each party may disclose that it has entered into this Agreement. Further, each party may disclose the annual Administrative Service Fees payable to Nationwide under this Agreement. |
7. | Privacy and Data Security |
(a) | The parties will keep confidential any information regarding the Company, Nationwide, the Variable Accounts, and Contract Owners received in connection with providing services and meeting their respective obligations hereunder, except: (a) as necessary to provide the services or otherwise meet their respective obligations under this Agreement; (b) as necessary to comply with applicable law; and (c) information regarding the Variable Accounts which is otherwise publicly available. The parties will maintain internal safekeeping procedures to safeguard and protect the confidentiality of the data transmitted to another party or its designees or agents in accordance with Section 248.11 of Regulation S-P (17 CFR 248.1–248.30) (“Reg S-P”) and any other |
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applicable federal or state privacy laws and regulations, including without limitation 201 CFR 17.00 et seq. and applicable security breach notification regulations (collectively “Privacy Laws”). Each party shall use such data solely to effect the services contemplated herein, and none of the parties will directly, or indirectly through an affiliate, disclose any non-public personal information protected under Privacy Laws (“Non-public Personal Information”) received from another party to any person that is not an affiliate, designee, service provider, or agent of the receiving party and provided that any such information disclosed to an affiliate, designee, service provider, or agent will be under the same or substantially similar contractual limitations on use and non-disclosure and will comply with all legal requirements. The Company will not use information, including Non-public Personal Information, directly or indirectly provided to it by Nationwide or its designees or agents pursuant to this Agreement for the purpose of marketing to Contract Owners or any other similar purpose, except as may be agreed by the parties hereto. Except for confidential information consisting of Non-public Personal Information, which will be governed in all respects in accordance with the immediately preceding sentence, confidential information does not include information which (i) was publicly known and/or was in the possession of the party receiving confidential information (“Receiving Party”) from other sources prior to the Receiving Party’s receipt of confidential information from the party disclosing confidential information (“Disclosing Party”), or (ii) is or becomes publicly available other than as a result of a disclosure by the Receiving Party or its representatives, or (iii) is or becomes available to the Receiving Party on a non-confidential basis from a source (other than the Disclosing Party) which, to the best of the Receiving Party’s knowledge, is not prohibited from disclosing such information to the Receiving Party by a legal, contractual, or fiduciary obligation to the Disclosing Party, or (iv) describes the fees payable to Nationwide under this Agreement. |
(b) | Each party will maintain and enforce safety and physical security procedures with respect to its access and maintenance of Non-public Personal Information that (a) are at least equal to industry standards for such types of locations, (b) are in accordance with reasonable policies in these regards, and (c) provide reasonably appropriate technical and organizational safeguards against accidental or unlawful destruction, loss, alteration, or unauthorized disclosure or access of Non-public Personal Information under this Agreement. Without limiting the generality of the foregoing, each party will take all reasonable measures to secure and defend its location and equipment against cyber-attacks, “hackers” and others, both internal and external, who may seek, without authorization, to modify or access its systems or the information found therein. Each party will periodically test its systems for potential areas where security could be breached. Each party will report to the other party promptly any breaches of security or unauthorized access to its systems that it detects or becomes aware of that would require notification to consumers and/or regulators, as may be required by applicable federal and/or state laws. Each party will use reasonable and diligent efforts to remedy such breach of security or unauthorized access in a timely manner. Each party agrees to respond to the other’s reasonable request for information concerning its information security program and, upon request, provide certification to the requesting party that we have applicable policies and procedures in place. Each party also agrees, when reasonably requested by the other party, to complete a security questionnaire provided by the requesting party. The parties agree to resolve promptly any material control deficiencies related to their respective information security programs that are identified through the completion of such questionnaires. The parties agree to limit the security questionnaires frequency to once a year. |
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(c) | All Non-public Personal Information must be stored in a physically and logically secure environment that reasonably attempts to protect it from unauthorized access, modification, theft, misuse, and destruction. |
8. | Anti-Money Laundering |
(a) | Nationwide agrees that the companies listed on Exhibit A will comply with all applicable anti-money laundering laws, rules and regulations, including but not limited to, the Bank Secrecy Act (“BSA”), its implementing regulations, and the USA Patriot Act, which amends certain sections of the BSA and sets forth certain other anti-money laundering requirements. |
(b) | The Company agrees that it will comply with all applicable anti-money laundering laws, rules and regulations, including but not limited to, the BSA, its implementing regulations, and the USA Patriot Act, which amends certain sections of the BSA and sets forth certain other anti-money laundering requirements. In addition, Nationwide agrees that the companies listed on Exhibit A have adopted and implemented policies and procedures reasonably designed to achieve compliance with the applicable requirements administered by the Office of Foreign Assets Control of the U.S. Department of Treasury (OFAC). |
9. | Maintenance of Records |
Each party will maintain and preserve all records as required by law to be maintained and preserved in connection with the provision of services contemplated hereunder. Upon the reasonable request of the Company, the Corporation, the Funds, or their designee, Nationwide shall provide copies of records maintained pursuant to this Agreement relating to transactions between the Variable Accounts and the Funds, written communications regarding the Variable Accounts to or from the Contract Owners and other materials, in each case (i) as are maintained by Nationwide in the ordinary course of its business and in compliance with applicable laws and regulations, and (ii) as may reasonably be requested to enable the Company, the Corporation, the Funds, or their representatives, including without limitation its auditors or legal counsel, to (a) monitor and review the Distribution Services, (b) comply with any request of a governmental body or self-regulatory organization, or (c) verify compliance by Nationwide with the terms of this Agreement.
Upon the request of Nationwide or its designee, the Company shall furnish to Nationwide such information with respect to the Corporation or any Fund as Nationwide may reasonably request from time to time in the performance of its obligations under this Agreement and in order to permit Nationwide to help ensure compliance by the Corporation, the Funds, and the associated investment advisers with applicable laws, rules and regulations.
Each party acknowledges that (i) the other party shall have no obligation to make available proprietary information unrelated to the services provided under this Agreement or any information related to the other beneficial owners of a Fund, except to the extent strictly necessary to confirm compliance with applicable laws, rules and regulations in the administration of a Fund, and (ii) the other party shall be entitled in any such situation to redact such information to the extent necessary to protect such proprietary or confidential information. Nothing herein shall require any party to
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disclose any information to the other party (i) in contravention of the terms of a non-disclosure agreement with a third party; (ii) that may constitute privileged attorney-client communications or attorney work product and the transfer of which, or the provision of access to which, as reasonably determined by such party’s counsel, constitutes a waiver of any such privilege; or (iii) if the provision of access to such document (or portion thereof) or information, as determined by such party’s counsel, would reasonably be expected to conflict with applicable law.
10. | Indemnification |
(a) | Nationwide agrees to indemnify and hold harmless the Company, the Corporation, and each of its respective officers, trustees, directors, employees, agents, affiliated persons, subsidiaries, and each person, if any, who controls the Company and/or the Corporation within the meaning of Section 15 of the 1933 Act (collectively, the “Fund Indemnified Parties” for purposes of this section) against any losses, claims, expenses, damages, liabilities (including amounts paid in settlement thereof), and/or litigation expenses (including reasonable legal and other expenses) (collectively the “Losses”), to which the Fund Indemnified Parties may become subject to the extent such Losses result from (i) Nationwide’s bad faith, negligence, or willful misconduct in performing its obligations under this Agreement; (ii) any material breach by Nationwide of any provision of this Agreement or of any law, rule, or regulation applicable to its obligations under this Agreement; or (iii) any breach by Nationwide of a representation or warranty made in this Agreement. Nationwide shall not be liable for indemnification hereunder to the extent such Losses are attributable to the bad faith, negligence, or willful misconduct of a Fund Indemnified Party in performing its obligations or by reason of such Fund Indemnified Party’s reckless disregard of its obligations under this Agreement. |
(b) | The Company agrees to indemnify and hold harmless Nationwide and its officers, directors, employees, agents, affiliated persons, subsidiaries, and each person, if any, who controls Nationwide within the meaning of Section 15 of the 1933 Act (collectively, the “Nationwide Indemnified Parties” for purposes of this section), against any Losses to which the Nationwide Indemnified Parties may become subject to the extent such Losses result from (i) the Company’s or the Corporation’s bad faith, negligence, or willful misconduct in performing its obligations under this Agreement; (ii) any material breach by the Company or the Corporation of any provision of this Agreement or of any law, rule, or regulation applicable to its obligations under this Agreement; or (iii) any breach by the Company or the Corporation of a representation or warranty made in this Agreement. The Company shall not be liable for indemnification hereunder to the extent such Losses are attributable to the bad faith, negligence, or willful misconduct of a Nationwide Indemnified Party in performing its obligations or by reason of such Nationwide Indemnified Party’s reckless disregard of its obligations under this Agreement. |
(c) | Each party agrees that the extent of its indemnification liability to the other hereunder will be limited to direct damages (including reasonable legal expenses). Notwithstanding the foregoing, in no event shall either party be liable to the other for special, indirect, or consequential damages, or lost profits, or loss of business. |
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(d) | Promptly after receipt by an indemnitee under this section of notice of the commencement of a claim or action that may be covered hereunder, the indemnitee will notify the indemnitor in writing of the commencement thereof. The omission to so notify the indemnitor will not relieve it from any liability that it may have to any indemnitee under this section except that the failure of the indemnitee to so notify the indemnitor will relieve the indemnitor of its indemnity obligation with respect to that action to the extent that such omission results in the forfeiture of the indemnitor’s substantive rights or defenses. If any such action is brought against any indemnitee, the indemnitor (at its cost) will be entitled to assume the defense thereof with counsel reasonably satisfactory to the indemnitee, and the defendant or defendants in such action entitled to indemnification hereunder will have the right to participate in the defense or preparation of the defense of any such action. In the event the indemnitor does elect to assume the defense of any such action, and to retain counsel as provided above, the indemnitees in such action will bear the fees and expenses of any additional counsel retained by any of them; but in case the indemnitor does not elect to assume the defense of any such action, the indemnitor will reimburse the indemnitee(s) named as defendant(s) in such action for: (i) reasonable fees and expenses of counsel agreed upon by indemnitor and indemnitee; or (ii) for all reasonable fees and expenses of counsel retained by the indemnitee(s) in the event that the indemnitor is found liable under the terms of this Agreement or applicable law for the defense of such indemnitee(s). If the indemnitor assumes the defense of any such action, the indemnitor will not, without the prior written consent of the indemnitee(s), settle or compromise the liability of the indemnitee(s) in such action, or permit a default or consent to the entry of any judgment in respect thereof, unless in connection with such settlement, compromise, or default or consent, each indemnitee receives from the claimant a release from all liability in respect of such claim. The party seeking indemnification will not confess any claim or make any compromise in any case in which the other party may be required to indemnify except with the other party’s prior written consent. |
(e) | The provisions of this Section 10 shall survive the termination of this Agreement. |
11. | Applicable Law |
(a) | This Agreement will be construed and the provisions hereof interpreted under and in accordance with the laws of the State of Delaware. |
(b) | This Agreement will be subject to the provisions of the 1933 Act, the 1934 Act, and the 1940 Act, and the rules and regulations and rulings thereunder, including such exemptions from those statutes, rules, and regulations as the SEC may grant and the terms hereof will be interpreted and construed in accordance therewith. |
12. | Termination |
(a) | This Agreement may be terminated by either party for any reason upon sixty (60) days’ advance written notice delivered to the other party, unless a shorter time period is agreed to in writing by the parties to this Agreement. |
(b) | This Agreement may be terminated immediately at the option of either party upon institution of formal proceedings against the other party by FINRA, the SEC, the insurance commission of any state, or any other regulatory body regarding such other party’s duties under this Agreement or related to the operation of a Variable Account, the administration of the Contracts, or the processing of Orders, or an expected or anticipated ruling, judgment or outcome which would, in the terminating party’s reasonable judgment, materially impair the other party’s ability to meet and perform its obligations and duties hereunder. |
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(c) | This Agreement may be terminated by the Company if Nationwide breaches any obligation or representation under this Agreement in a material respect and such breach shall continue un-remedied for thirty (30) days after receipt by Nationwide of notice in writing from the Company of such breach. |
(d) | This Agreement may be terminated by Nationwide if the Company breaches any obligation or representation under this Agreement in a material respect and such breach shall continue un-remedied for thirty (30) days after receipt by the Company of notice in writing from Nationwide of such breach. |
(e) | Notwithstanding a termination of this Agreement pursuant to any of the foregoing provisions of this section, this Agreement shall remain in force and in effect for so long as Contract Owner allocations to any or all of the Variable Accounts remain invested in Corporation Shares. |
(f) | The indemnification provisions of Section 10 shall survive the termination of this Agreement. |
13. | Notices |
Each notice or other communication required or permitted to be made or given by a party pursuant to this Agreement shall be given in writing and delivered by U.S. first class mail or overnight courier, in each case prepaid and addressed, to:
Nationwide
Nationwide Financial
Xxx Xxxxxxxxxx Xxxxx, 0-00-000X
Xxxxxxxx, Xxxx 00000
Attention: VP, Head of Fund Operations
Company
Principal Shareholder Services, Inc.
000 Xxxxxxxx Xxxxx, Xxxxx 000
Xxxxxx, Xxxxxxxxxx 00000
Attention: President
Any party may change its address by notifying the other party(ies) in writing. Notices will be deemed given upon dispatch.
14. | Entire Agreement |
This Agreement, together with all contemporaneous exhibits, sets forth the entire understanding of the parties with respect to the subject matter of this Agreement and supersedes any and all prior discussions, representations, and understandings, whether written or oral, between the parties related to the subject of this Agreement.
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15. | Assignment |
This Agreement shall be binding upon and shall inure to the benefit of the parties and their respective successors and assigns; provided, however, that neither this Agreement nor any rights, privileges, duties, or obligations of the parties may be assigned by any party without the written consent of the other parties (except that a party may assign rights, privileges, duties, or obligations to an affiliate).
16. | Waiver |
Except as otherwise noted herein, no term or provision of this Agreement may be waived or modified unless done so in writing and signed by the party against whom such waiver or modification is sought to be enforced. Either party’s failure to insist at any time on strict compliance with this Agreement or with any of the terms under this Agreement or any continued course of such conduct on its part will in no event constitute or be considered a waiver by such party of any of its rights or privileges.
17. | Force Majeure |
No party to this Agreement will be responsible for delays resulting from acts beyond the reasonable control of such party, provided that the nonperforming party uses commercially reasonable efforts to avoid or remove such causes of nonperformance and continues performance hereunder as soon as practicable as soon as such causes are avoided, rectified, or removed.
18. | Other Matters |
(a) | The section headings contained herein are for reference purposes only and will not in any way affect the meaning or interpretation of this Agreement. |
(b) | If any portion of this Agreement shall be held or made invalid by a court decision, statute, rule, or otherwise, the remainder of the Agreement shall not be affected thereby. |
(c) | The rights, remedies, and obligations contained in this Agreement are cumulative and are in addition to any and all rights, remedies, and obligations, at law or in equity, which the parties to this Agreement are entitled to under state and federal laws. |
(d) | Each of the parties acknowledges and agrees that this Agreement and the arrangements described in this Agreement are intended to be non-exclusive and that each of the parties is free to enter into similar agreements and arrangements with other entities. |
(e) | Except to the extent required by applicable law, no party shall use any other party’s names, logos, trademarks, or service marks, whether registered or unregistered, without the prior consent of such party. Notwithstanding the foregoing, Nationwide may identify the Funds in a listing of funds available as underlying investment options in the Contracts. |
(f) | Nothing in this Agreement shall be deemed to create a partnership or joint venture by and among the parties hereto. |
(g) | Except as otherwise noted, this Agreement may not be amended or modified except by a written amendment, which includes any amendments to the exhibits, executed by all parties to the Agreement. |
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(h) | Each party shall cooperate with each other party and all appropriate governmental authorities (including, without limitation, the SEC, FINRA, and state insurance regulators) and shall permit such authorities reasonable access to its books and records in connection with any investigation or inquiry relating to this Agreement or the transactions contemplated thereby. |
(i) | Except as expressly set forth herein, no provision of this Agreement is intended or shallbe construed to provide or create any rights or benefits in any third party. |
Each party hereby represents and warrants to the other that the persons executing this Agreement on its behalf are duly authorized and empowered to execute and deliver the Agreement and that the Agreement constitutes a legal, valid, and binding obligation, and is enforceable in accordance with its terms.
This Agreement may be executed by electronic signature and it may be executed in one or more counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same instrument.
NATIONWIDE FINANCIAL SERVICES, INC.
/s/ Xxxxxx X. Xxxxxxxx | ||
By: | Xxxxxx X. Xxxxxxxx | |
Title: | VP, Head of Fund Operations |
PRINCIPAL SHAREHOLDER SERVICES, INC.
/s/ Xxxx Xxxxxxxx | ||
By: | Xxxx Xxxxxxxx |
Title: | AVP |
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EXHIBIT A
Subsidiary Life Insurance Companies
Nationwide Life Insurance Company
Nationwide Life and Annuity Insurance Company
Jefferson National Life Insurance Company
Jefferson National Life Insurance Company of New York
Other Subsidiaries
Nationwide Investment Services Corporation
Jefferson National Securities Corporation
Any other existing or future direct or indirect subsidiaries of Nationwide Financial Services, Inc. issuing Variable Accounts, or performing duties or obligations hereunder on behalf of Nationwide, provided that such subsidiary is duly formed, validly existing and in good standing, and has all necessary licenses.
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EXHIBIT B
FUND SHARE CLASSES AND COMPENSATION
The listed share classes (below) of all mutual fund series of the Corporation under the current applicable prospectuses and any future versions thereof
Share Class |
Administrative Services Fee (bps) | |
Class 1 |
[***] | |
Class 2 |
[***] |
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EXHIBIT C
OPERATING PROCEDURES
The purchase, redemption, and settlement of Shares will normally follow the Fund/SERV-Defined Contribution Clearance and Settlement Service (“DCCS”) Processing Procedures below, and the rules and procedures of the SCC Division of the National Securities Clearing Corporation (“NSCC”) shall govern the purchase, redemption, and settlement of Shares of the Funds through NSCC by Nationwide. In the event of equipment failure or technical malfunctions or the parties’ inability to otherwise perform transactions pursuant to the FUND/SERV Processing Procedures, or the parties’ mutual consent to use manual processing, the Manual Processing Procedures below will apply.
It is understood and agreed that, in the context of Section 22 of the 1940 Act and the rules and public interpretations thereunder by the staff of the SEC, receipt by Nationwide of any Order from the Contract Owner prior to the Market Close on any Business Day shall be deemed to be receipt by the Funds of such Order solely for pricing purposes and shall cause purchases and redemptions to be deemed to occur at the net asset value per Share for such Business Day. Each Order shall be deemed to be accompanied by a representation by Nationwide that it has received proper authorization from each Contract Owner whose purchase, redemption, account transfer, or exchange transaction is affected as a result of such Order.
Fund/SERV-DCCS Processing Procedures
1. | On each Business Day, the Company shall accept, and effect changes in its records upon receipt of, purchase, redemption, exchanges, account transfers, and registration instructions from Nationwide electronically through Fund/SERV (“Instructions”) without supporting documentation from the Contract Owner. On each Business Day, the Company shall accept for processing any Instructions from Nationwide and shall process such Instructions in a timely manner. |
2. | The Company shall perform any and all duties, functions, procedures, and responsibilities assigned to it under this Agreement and as otherwise established by the NSCC. The Company shall conduct each of the foregoing activities in a competent manner and in compliance with (a) all applicable laws, rules, and regulations, including NSCC Fund/SERV-DCCS rules and procedures relating to Fund/SERV; (b) the then-current prospectus and statement of additional information of a Fund; and (c) any provision relating to Fund/SERV in any other agreement of the Company that would affect its duties and obligations pursuant to this Agreement. |
3. | Confirmed trades and any other information provided by the Company to Nationwide through Fund/SERV and pursuant to this Agreement shall be accurate, complete, and in the format prescribed by the NSCC. |
4. | Instructions provided by Nationwide to the Company through Fund/SERV and pursuant to this Agreement shall be accurate, complete, and in the format prescribed by the NSCC. All Instructions by Nationwide regarding each Fund/SERV account shall be true and correct and will have been duly authorized by the Contract Owner. |
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5. | For each Fund/SERV transaction, Nationwide shall provide the Funds and the Company with all information necessary or appropriate to establish and maintain each Fund/SERV transaction (and any subsequent changes to such information), which Nationwide hereby certifies is and shall remain true and correct. Nationwide shall maintain documents required by the Funds to effect Fund/SERV transactions. Nationwide certifies that all Instructions delivered to the Company on any Business Day shall have been received by Nationwide from the Contract Owner by the Market Close on such Business Day and that any Instructions received by it after the Market Close on any given Business Day will be transmitted to the Company on the next Business Day. |
Manual Processing Procedures
1. | On each Business Day, Nationwide may receive Orders from the Contract Owner for the purchase or redemption of Shares based solely upon receipt of such Orders prior to the Market Close on that Business Day. Orders received in good order by Nationwide prior to the Market Close on any given Business Day (the “Trade Date”) and transmitted to the Company by no later than 8:30 a.m. ET the Business Day following the Trade Date (“Trade Date plus One” or “T+1”), will be executed at the net asset value per Share (“Share Price”) of each applicable Fund, determined as of the Market Close on the Trade Date. |
2. | As noted in Paragraph 1 above, by 8:30 a.m. ET on T+1 (“Instruction Cutoff Time”) and after Nationwide has processed all approved transactions, Nationwide will transmit to the Company via facsimile, telefax, or electronic transmission, or system-to-system, or by a method acceptable to Nationwide and the Company, a report (the “Instruction Report”) detailing the Orders that were received by Nationwide prior to the Funds’ daily determination of Share Price for each Fund (i.e., the Market Close) on Trade Date. |
(a) | It is understood by the parties that all Instructions from the Contract Owner shall be received and processed by Nationwide in accordance with its standard transaction processing procedures. Nationwide or its designees shall maintain records sufficient to identify the date and time of receipt of all Contract Owner Orders involving the Funds and shall make or cause to be made such records available upon reasonable request for examination by the Funds or its designated representative or by appropriate governmental authorities. Under no circumstances shall Nationwide change, alter, or modify any Orders or other instructions received by it in good order. |
(b) | Following the completion of the transmission of any Orders by Nationwide to the Company by the Instruction Cutoff Time, Nationwide will verify prior to the Instruction Cutoff Time that the Orders were received by the Company. |
(c) | In the event that Nationwide transmits an Order to the Company on any Business Day prior to the Instruction Cutoff Time, Nationwide confirms prior to the Instruction Cutoff Time that such Order is not received by the Company, and the Company acknowledges that the Order’s non-receipt is due to circumstances caused by the Company that prohibit the Company’s receipt of such Order, such Order shall nonetheless be treated by the Company as if it had been received by the Instruction Cutoff Time, provided that Nationwide retransmits such Order by facsimile transmission (or other mutually agreed upon form of communication) to the Company. |
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(d) | With respect to all Orders, the Company’s financial control representative will manually adjust a Fund’s records for the Trade Date to reflect any Orders sent by Nationwide under the circumstances described in the immediately preceding paragraph. |
3. | As set forth below, upon the timely receipt from Nationwide of the Orders, the Company will execute the purchase or redemption transactions (as the case may be) at the Share Price for each Fund computed as of the Market Close on the Trade Date. |
(a) | Except as otherwise provided herein, all purchase and redemption Orders will settle on T+1. Settlements will be through net Federal Funds Wire transfers to an account designated by the Company. In the case of Orders which constitute a net purchase order, settlement shall occur by Nationwide initiating a wire transfer on T+1 to the custodian for the Fund for receipt by the Funds’ custodian by no later than the close of regular business at the New York Federal Reserve Bank on T+1, causing the remittance of the requisite funds to the Company to cover such net purchase order. |
In the case of Orders which constitute a net redemption order, settlement shall occur by the Company causing the remittance of the requisite funds to cover such net redemption order by Federal Funds Wire transfers on T+1, provided that the Fund reserves the right to (i) delay settlement of redemptions for up to seven (7) Business Days after receiving a net redemption order in accordance with Section 22 of the 1940 Act and Rule 22c-1 thereunder, or (ii) suspend redemptions pursuant to the 1940 Act or as otherwise required by law. Settlements shall be in U.S. dollars.
(b) | Nationwide (and its Variable Accounts) shall be designated as record owner of each account and the Company shall provide Nationwide with all written confirmations required under federal and state securities laws. |
(c) | On any Business Day when the Federal Reserve Wire Transfer System is closed, all communication and processing rules will be suspended for the settlement of Orders. Orders will be settled on the next Business Day on which the Federal Reserve Wire Transfer System is open. The original T+1 settlement date will not apply. Rather, for purposes of this Paragraph 3(c) only, the settlement date will be the date on which the Order settles. |
(d) | Nationwide shall, upon receipt of any confirmation or statement concerning the Variable Accounts, verify the accuracy of the information contained therein against the information contained in Nationwide’s internal record-keeping system and shall promptly advise the Company in writing of any discrepancies between such information. The Company and Nationwide shall cooperate to resolve any such discrepancies as soon as reasonably practicable. |
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Price Communication Time
The Company shall make the closing net asset value per share for each Fund available to Nationwide on each Business Day as soon as reasonably practicable after the net asset value per share is calculated and shall use its best efforts to make such net asset value per share available by 7:00 p.m. ET.
Adjustments
In the event of any error or delay with respect to both the Fund/SERV Processing Procedures and the Manual Processing Procedures outlined in this Exhibit C: (i) which is caused by the Funds or the Company, the Company shall make any adjustments on the Funds’ accounting system necessary to correct such error or delay and the responsible party or parties shall reimburse the Contract Owner and Nationwide, as appropriate, for any losses or reasonable costs incurred directly as a result of the error or delay, but specifically excluding any and all consequential, punitive, or other indirect damages, or (ii) which is caused by Nationwide, the Company shall make any adjustment on the Funds’ accounting system necessary to correct such error or delay and the affected party or parties shall be reimbursed by Nationwide for any losses or reasonable costs incurred directly as a result of the error or delay, but specifically excluding any and all consequential, punitive, or other indirect damages. In the event of any such adjustments on the Funds’ accounting system, Nationwide shall make the corresponding adjustments on its internal record-keeping system. In the event that errors or delays with respect to these Operating Procedures are contributed to by more than one party hereto, each party shall be responsible for that portion of the loss or reasonable cost which results from its error or delay. All parties agree to provide the other parties prompt notice of any errors or delays of the type referred to herein and to use reasonable efforts to take such action as may be appropriate to avoid or mitigate any such costs or losses.
Further, in the event of an error in the computation of a Fund’s net asset value (“NAV”) per share or any dividend or capital gain distribution (each, a “Pricing Error”), the Company or the Corporation will notify Nationwide as soon as possible after discovery of the Pricing Error. Such notification may be verbal but shall be confirmed promptly in writing. A Pricing Error shall be corrected in accordance with the Corporation’s policies and procedures, which comply in all material respects with applicable law. Nationwide shall use reasonable efforts to assist the Corporation in adjusting the number of shares purchased or redeemed or otherwise complying with the Corporation’s net asset value correction procedures as in effect from time to time.
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EXHIBIT D
Administrative Services
Pursuant to this Agreement, Nationwide shall perform and incur expenses for all administrative services with respect to the Contracts and their Contract Owners, including but not limited to, the following:
1. | Maintaining separate records for each Contract Owner, which shall reflect the Fund shares purchased and redeemed and Fund share balances of such Contract Owners. NFS will maintain a single master account with each Fund on behalf of Contract Owners and such account shall be in the name of NFS (or its designee) as record owner of shares owned by Contract Owners. |
2. | Disbursing or crediting to Contract Owners all proceeds of redemptions of shares of the Funds and all dividends and other distributions not reinvested in shares of the Funds. |
3. | Preparing and transmitting to Contract Owners, as required by law, periodic statements showing the total number of shares owned by Contract Owners as of the statement closing date, purchases and redemptions of Fund shares by the Contract Owners during the period covered by the statement and the dividends and other distributions paid during the statement period (whether paid in cash or reinvested in Fund shares), and such other information as may be required, from time to time, by Contract Owners. |
4. | Supporting and responding to service inquiries from Contract Owners. |
5. | Maintaining and preserving all records required by law to be maintained and preserved in connection with providing the Services for Contract Owners. |
6. | Generating written confirmations and quarterly statements to Contract Owners. |
7. | Distributing to existing Contract Owners, to the extent required by applicable law, Funds’ prospectuses, statements of additional information, proxy materials, periodic fund shareholder reports to Contract Owners and other materials that the Funds are required by law or otherwise to provide to their Contract Owners. |
8. | Transmitting purchase and redemption orders to the Company or its designee on behalf of the Contract Owners. |
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