Participation Agreement (Davis)
Among
XXXXX VARIABLE ACCOUNT FUND, INC.
XXXXX DISTRIBUTORS, LLC.
and
ML LIFE INSURANCE COMPANY OF NEW YORK
THIS AGREEMENT, made and entered into this 3rd day of April, 2000, by and
among ML Life Insurance Company of New York (hereinafter the “Insurance Company”), a
New York corporation, on its own behalf and on behalf of each segregated asset account of the
Insurance Company set forth on Schedule A hereto as may be amended from time to time (each such
account hereinafter referred to as the “Account”), XXXXX VARIABLE ACCOUNT FUND, INC., a Maryland
Corporation (the “Company”) and Xxxxx Distributors, LLC, a Delaware Limited Liability Company
(“Xxxxx Distributors”).
WHEREAS, the Company engages in business as an open-end management investment company and is
available to act as the investment vehicle for variable annuity and life insurance contracts to be
offered by separate accounts of insurance companies which have entered into participation
agreements substantially similar to this Agreement (“Participating Insurance Companies”) and for
qualified retirement and pension plans (“Qualified Plans”); and
WHEREAS, the beneficial interest in the Company is divided into several series of shares, each
designated a “Fund” and representing the interest in a particular managed portfolio of securities
and other assets; and
WHEREAS, the Company has obtained an order from the Securities and Exchange Commission (the
“SEC”), granting Participating Insurance Companies and their separate accounts exemptions from the
provisions of Sections 9(a), 13(a), 15(a), and 15(b) of the Investment Company Act of 1940, as
amended, (the “1940 Act”) and Rules 6e-2(b)(15) and 6e-3(T)(b)(15) thereunder, to the extent
necessary to permit shares of the Company to be sold to and held by Qualified Plans and by
variable annuity and variable life insurance separate accounts of Participating Insurance
Companies that may or may not be affiliated with one another (the “Mixed and Shared Funding
Exemptive Order”); and
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WHEREAS, the Company has registered as an open-end management investment company under the
1940 Act and the offering of its shares has been registered under the Securities Act of 1933, as
amended (hereinafter the “1933 Act”); and
WHEREAS, Xxxxx Distributors is duly registered as a broker-dealer under the Securities
Exchange Act of 1934, as amended, (the “1934 Act”), and is a member in good standing of the
National Association of Securities Dealers, Inc. (the “NASD”); and
WHEREAS, Xxxxx Distributors is a wholly owned subsidiary of Xxxxx Selected Advisers, L.P.
which is duly registered as an investment adviser under the Investment Advisers Act of 1940, as
amended, and any applicable state securities law; and
WHEREAS, the Insurance Company has registered under the 1933 Act, or will register under the
1933 Act, certain variable annuity or variable life insurance contracts identified on Schedule B
to this Agreement, as amended from time to time hereafter by mutual written agreement of all the
parties hereto (the “Contracts”); and
WHEREAS, each Account is a duly organized, validly existing segregated asset account,
established by resolution of the board of directors of the Insurance Company on the date shown for
that Account on Schedule A hereto, to set aside and invest assets attributable to the Contracts;
and
WHEREAS, the Insurance Company has registered or will register each Account as a unit
investment trust under the 1940 Act; and
WHEREAS, to the extent permitted by applicable insurance laws and regulations, the Insurance
Company intends to purchase shares in the Funds listed on Schedule C to this Agreement as amended
from time to time, at net asset value on behalf of each Account to fund the Contracts;
NOW, THEREFORE, in consideration of their mutual promises, the Insurance Company, the Company
and Xxxxx Distributors agree as follows:
ARTICLE I. Sale of Company Shares
1.1. Xxxxx Distributors agrees to sell to the Insurance Company those shares of the Company
which each Account orders, executing such orders on a daily basis at the net asset value next
computed after receipt by the Company or its designee of the order for the shares of the Company.
For purposes of this Section 1.1, the Insurance Company, or its designee, shall be the designee of
the Company for receipt of such orders from the Accounts and receipt by such designee shall
constitute receipt by the Company; provided that the Company receives notice of such order by
10:00 a.m., Eastern Time, on the next following Business Day. In this Agreement, “Business Day”
shall mean any day on which the New York Stock Exchange is open for trading and on which the
Company calculates its net asset value pursuant to the rules of the SEC.
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1.2. The Company agrees to make its shares available for purchase at the applicable net asset
value per share by the Insurance Company and its Accounts on those days on which the Company is
required to calculate its Funds’ net asset values pursuant to rules of the SEC and the Company
shall calculate its Funds’ net asset values on each day on which the New York Stock Exchange is
open for trading. Notwithstanding the foregoing, the directors of the Company may refuse to sell
shares of any Fund to any person, or suspend or terminate the offering of shares of any Fund if
such action is required by law or by regulatory authorities having jurisdiction or is, in the sole
discretion of the directors of the Company acting in good faith and in light of their fiduciary
duties under federal and any applicable state laws, necessary in the best interests of the
shareholders of that Fund.
1.3. The Company agrees that shares of the Company will be sold only to Accounts of
Participating Insurance Companies and to Qualified Plans. No shares of any Fund will be sold to the
general public.
1.4. The Company will not sell its shares to any insurance company or separate account unless
an agreement containing provisions substantially the same as Sections 2.4, 3.4, 3.5, and Article
VII of this Agreement is in effect to govern such sales.
1.5. The Company agrees to redeem, on the Insurance Company’s request, any full or fractional
shares of the Company held by the Account, executing such requests on a daily basis at the net
asset value next computed after receipt by the Company or its designee of the request for
redemption. For purposes of this Section 1.5, the Insurance Company shall be the designee of the
Company for receipt of requests for redemption from each Account and receipt by that designee
shall constitute receipt by the Company; provided that the Company receives notice of the request
for redemption by 10:00 a.m., Eastern Time, on the next following Business Day.
1.6. The Insurance Company agrees to purchase and redeem the shares of each Fund listed on
Schedule C to this Agreement, as amended from time to time, and offered by the then-current
prospectus of the Company in accordance with the provisions of that prospectus.
1.7. Each purchase, redemption and exchange order placed by the Insurance Company shall be
placed separately for each Fund and shall not be netted with respect to any Fund. However, with
respect to payment of the purchase price by the Insurance Company and of redemption proceeds by
the Company, the Insurance Company and the Company shall net purchase and redemption orders with
respect to each Fund and shall transmit one net payment for all of the Funds. Payment shall be in
federal funds transmitted by wire. In the event of net purchase, the Insurance Company shall pay
for the Funds’ shares by 3:00 p.m. Eastern time on the next Business Day after an order to
purchase shares is made in accordance with the provisions of Section 1.1 hereof. For the purpose
of Section 2.9, upon receipt by the Company of the wired federal funds, such funds shall cease to
be the responsibility of the Insurance Company and shall become the responsibility of the Company.
In the event of net redemption, the Company shall pay the redemption proceeds by 3:00 p.m. Eastern
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time on the next Business Day after an order to redeem the shares is made in accordance with the
provisions of Section 1.5 hereof. However, payment may be postponed under unusual circumstances,
such as when normal trading is not taking place on the New York Stock Exchange, an emergency as
defined by the SEC exists, or as permitted by the SEC.
1.8. Issuance and transfer of the Company’s shares will be by book entry only. Stock
certificates will not be issued to the Insurance Company or any Account. Shares ordered from the
Company will be recorded in an appropriate title for each Account or the appropriate subaccount of
each Account.
1.9. The Company shall furnish same day notice (by wire or telephone, followed by written
confirmation) to the Insurance Company of any income, dividends or capital gain distributions
payable on the Funds’ shares. The Insurance Company hereby elects to receive all income dividends
and capital gain distributions payable on a Fund’s shares in additional shares of that Fund. The
Insurance Company reserves the right to revoke this election and to receive all such income
dividends and capital gain distributions in cash. The Company shall notify the Insurance Company
of the number of shares issued as payment of dividends and distributions.
1.10. The Company shall make the closing net asset value per share for each Fund available to
the Insurance Company on a daily basis as soon as reasonably practical after the closing net asset
value per share is calculated and shall use its best efforts to make those per-share net asset
values available by 6:30 p.m., Eastern Time. In the event that the Company is unable to meet the
6:30 p.m. Eastern time stated herein, it shall provide additional time for the Insurance Company
to place orders for the purchase and redemption of shares. Such additional time shall be equal to
the additional time which the Company takes to make the closing net asset value available to the
Insurance Company. In accordance with Section 8.3(a)(iii) hereof, if the Company provides
materially incorrect share net asset value information, the Company will make an adjustment to the
number of shares purchased or redeemed for the Account to reflect the correct net asset value per
share. Any material error in the calculation or reporting of net asset value per share, dividend
or capital gains information shall be reported to the Insurance Company promptly upon discovery.
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ARTICLE II. Representations, Warranties and Agreements
2.1. The Insurance Company represents, warrants and agrees that the offerings of the Contracts
are, or will be, registered under the 1933 Act; that the Contracts will be issued and sold in
compliance in all material respects with all applicable federal and state laws and that the sale of
the Contracts shall comply in all material respects with applicable state insurance suitability
requirements. The Insurance Company further represents that it is an insurance company duly
organized and in good standing under applicable law and that it has legally and validly established
the Account prior to any issuance or sale thereof as a segregated asset account under New York
insurance law and has registered, or warrants and agrees that prior to any issuance or sale of the
Contracts it will register, the Account as a unit investment trust in accordance with the
provisions of the 1940 Act to serve as a segregated investment account for the Contracts.
2.2. The Company warrants and agrees that Company shares sold pursuant to this Agreement
shall be registered under the 1933 Act, duly authorized for issuance and sale in compliance with
the laws of the State of Maryland and all applicable federal securities laws and that the Company
is and shall remain registered under the 1940 Act. The Company warrants and agrees that it shall
amend the registration statement for its shares under the 1933 Act and the 1940 Act from time to
time as required in order to effect the continuous offering of its shares. The Company shall
register and qualify the shares for sale in accordance with the laws of the various states only if
and to the extent deemed advisable by the Company or Xxxxx Distributors.
2.3. The Company represents that each Fund is currently qualified as a Regulated Investment
Company under Subchapter M of the Internal Revenue Code of 1986, as amended (the “Code”), and
warrants and agrees that it will maintain each Fund’s qualification (under Subchapter M or any
successor or similar provision) and that it will notify the Insurance Company immediately upon
having a reasonable basis for believing that any Fund has ceased to so qualify or might not so
qualify in the future.
2.4. Subject to Section 2.3 and Article VI, the Insurance Company represents that the
Contracts are currently treated as annuity or life insurance contracts under applicable provisions
of the Code and warrants and agrees that it will make all reasonable efforts to maintain such
treatment and that it will notify the Company and Xxxxx Distributors immediately upon having a
reasonable basis for believing that the Contracts have ceased to be so treated or that they might
not be so treated in the future.
2.5. The Company may elect to make payments to finance distribution expenses pursuant to Rule
12b-1 under the 1940 Act. To the extent that it decides to finance distribution expenses pursuant
to Rule 12b-1, the Company undertakes to have a board of directors, a majority of whom are not
interested persons of the Company, formulate and approve any plan under Rule 12b-1 to finance
distribution expenses.
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2.6. The Company and Xxxxx Distributors represent that the Company’s investment policies,
fees, and expenses are and shall at all times remain in compliance with applicable state securities
laws, if any, and with the insurance laws of the State of New York and the Company and Xxxxx
Distributors represent that their respective operations are and shall at all times remain in
material compliance with applicable state securities laws and with the insurance laws of the State
of New York to the extent required to perform this Agreement. The Company and Xxxxx Distributors
also represent that the Company will comply with any additional state insurance law restrictions,
as provided in writing by the Insurance Company to the Company, including the furnishing of
information not otherwise available to the Insurance Company which is required by state insurance
law to enable the Insurance Company to obtain the authority needed to issue the Contracts in any
applicable state.
2.7. The Company represents that it is lawfully organized and validly existing under the laws
of the State of Maryland and represents, warrants and agrees that it does and will comply in all
material respects with the 1940 Act and the laws of the State of Maryland.
2.8. Xxxxx Distributors represents that it is and warrants that it shall remain duly
registered as a broker-dealer under all applicable federal and state securities laws and agrees
that it shall perform its obligations for the Company in compliance in all material respects with
the laws of the State of New Mexico and any applicable state and federal securities laws.
2.9. The Company and Xxxxx Distributors represent and warrant that all of their officers,
employees, investment advisers, investment sub-advisers, and other individuals or entities
described in Rule 17g-1 under the 1940 Act dealing with the money and/or securities of the Company
are, and shall continue to be at all times, covered by a blanket fidelity bond or similar coverage
for the benefit of the Company in an amount not less than the minimum coverage required currently
by Rule 17g-1 under the 1940 Act or related provisions as may be promulgated from time to time.
That fidelity bond shall include coverage for larceny and embezzlement and shall be issued by a
reputable bonding company.
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ARTICLE III. Disclosure Documents and Voting
3.1. Xxxxx Distributors shall provide the Insurance Company (at the Insurance Company’s
expense) with as many copies of the current prospectus for each Fund listed on Schedule C herein as
the Insurance Company may reasonably request for distribution to prospective purchasers of
contracts. Xxxxx Distributors shall also provide the Insurance Company (free of charge) with as
many copies of the current prospectus for each Fund listed on Schedule C herein as the Insurance
Company may reasonably request for distribution to existing Contract owners whose Contracts are
funded by shares of such Fund(s). If requested by the Insurance Company in lieu thereof, the
Company shall provide such documentation (including a final copy of the new prospectus as set in
type at the Company’s expense, or, at the request of the Insurance Company, as a diskette in the
form sent to financial printers) and other assistance as is reasonably necessary in order for the
Insurance Company once each year (or more frequently if the prospectus for the Company is amended)
to have the prospectus for the Contracts and the Company’s prospectus printed together in one
document.
With respect to any prospectuses of the Funds that are printed in combination with any one or
more Contract prospectuses .(the “Prospectus Booklet”), the costs of printing Prospectus Booklets
for distribution to existing Contract owners shall be prorated to the Company based on (a) the
ratio of the number of pages of the prospectuses for the Funds included in the Prospectus Booklet
to the number of pages in the Prospectus Booklet as a whole; and (b) the ratio of the number of
Contract owners with Contract value allocated to the Funds to the total number of Contract owners;
provided however, that the Insurance Company shall bear all printing expenses of such combined
documents where used for distribution to prospective purchasers or to owners of existing Contracts
not funded by the Funds.
3.2. The Company’s prospectus shall state that the Statement of Additional Information for
the Company (the “SAI”) is available from the Company, and Xxxxx Distributors (or the Company), at
its expense, shall print and provide the SAI free of charge to the Insurance Company and to any
owner of a Contract or prospective owner who requests the SAI.
3.3. The Company, at its expense, shall provide the Insurance Company with copies of its
proxy material, reports to shareholders and other communications to shareholders in such quantity
as the Insurance Company shall reasonably require for distributing to Contract owners.
3.4. If and to the extent required by law, the Insurance Company shall:
(i) | solicit voting instructions from Contract owners; | ||
(ii) | vote the Company shares of each Fund in accordance with instructions received from Contract owners; and | ||
(iii) | vote Company shares for which no instructions have been received in the same proportion as Company shares of that Fund for which instructions have been received; |
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so long as and to the extent that the SEC continues to interpret the 1940 Act to require
pass-through voting privileges for variable contract owners. The Insurance Company reserves the
right to vote Company shares held in any segregated asset account in its own right, to the extent
permitted by law. Participating Insurance Companies shall be responsible for assuring that each of
their separate accounts participating in the Company calculates voting privileges in a manner
consistent with the standards set forth on Schedule D attached hereto and incorporated herein by
this reference, which standards will also be provided to the other Participating Insurance
Companies. The Insurance Company shall fulfill its obligation under, and abide by the terms and
conditions of, the Mixed and Shared Funding Exemptive Order.
3.5. The Company will comply with all provisions of the 1940 Act requiring voting by
shareholders, and in particular the Company will either provide for annual meetings (except insofar
as the SEC may interpret Section 16 of the 1940 Act not to require such meetings) or, as the
Company currently intends, comply with Section 16(c) of the 1940 Act as well as with Sections 16(a)
and, if and when applicable, 16(b). Further, the Company will act in accordance with the SEC’s
interpretation of the requirements of Section 16(a) with respect to periodic elections of directors
and with whatever rules the SEC may promulgate with respect thereto.
ARTICLE IV. Sales Material and Information
4.1. The Insurance Company shall furnish, or shall cause to be furnished, to the Company or
its designee, each piece of sales literature or other promotional material in which the Company,
Xxxxx Selected Advisers, L.P., or Xxxxx Distributors is named, at least five Business Days prior
to its use. No such material shall be used if the Company or its designee reasonably objects to
such use within five Business Days after receipt of such material.
4.2. The Insurance Company shall not give any information or make any representations or
statements on behalf of the Company or concerning the Company in connection with the sale of the
Contracts other than the information or representations contained in the Company’s registration
statement, prospectus or SAI, as that registration statement, prospectus or SAI may be amended or
supplemented from time to time, or in reports or proxy statements for the Company, or in sales
literature or other promotional material approved by the Company or its designee or by Xxxxx
Distributors, except with the permission of the Company or Xxxxx Distributors.
4.3. The Company, Xxxxx Distributors, or its designee shall furnish, or shall cause to be
furnished, to the Insurance Company or its designee, each piece of sales literature or other
promotional material in which the Insurance Company or the Account is named at least five Business
Days prior to its use. No such material shall be used if the Insurance Company or its designee
reasonably objects to such use within five Business Days after receipt of that material.
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4.4. The Company and Xxxxx Distributors shall not give any information or make any
representations on behalf of the Insurance Company or concerning the Insurance Company, any
Account, or the Contracts other than the information or representations contained in a registration
statement, prospectus or statement of additional information for the Contracts, as that
registration statement, prospectus or statement of additional information may be amended or
supplemented from time to time, or in published reports for any Account which are in the public
domain or approved by the Insurance Company for distribution to Contract owners, or in sales
literature or other promotional material approved by the Insurance Company or its designee, except
with the permission of the Insurance Company.
4.5. The Company and Xxxxx Distributors shall adopt and implement procedures reasonably
designed to ensure that information concerning the Insurance Company, any of its affiliates, or
the Contracts which is intended only for use only by brokers or agents selling the shares (i.e.,
information that is not intended for distribution to shareowners or prospective shareowners) is so
used, and neither the Insurance Company nor any of its affiliates shall be liable for any losses,
damages, or expenses relating to the improper use of such broker only materials.
4.6. The Insurance Company shall adopt and implement procedures reasonably designed to ensure
that information concerning the Company which is intended only for use by brokers or agents
selling the Contracts (i.e. information that is not intended for distribution to Contract owners
or prospective Contract owners) is so used, and neither the Company nor Xxxxx Distributors shall
be liable for any losses, damages, or expenses relating to the improper use of such broker only
materials. The parties hereto agree that this section is not intended to designate or otherwise
imply that the Insurance Company is an underwriter or distributor of the Company’s shares.
4.7. The Company will provide to the Insurance Company at least one complete copy of each
registration statement, prospectus, statement of additional information, report, proxy statement,
piece of sales literature or other promotional material, application for exemption, request for
no-action letter, and any amendment to any of the above, that relate to the Company or its shares,
contemporaneously with the filing of the document with the SEC, the NASD, or other regulatory
authorities.
4.8. The Insurance Company will provide to the Company at least one complete copy of each
registration statement, prospectus, statement of additional information, report, solicitation for
voting instructions, piece of sales literature and other promotional material, application for
exemption, request for no-action letter, and any amendment to any of the above, that relates to
the Contracts or the Account, contemporaneously with the filing of the document with the SEC, the
NASD, or other regulatory authorities.
4.9. For purposes of this Article IV, the phrase “sales literature or other promotional
material” includes, but is not limited to, advertisements, newspaper, magazine, or other
periodical, radio, television, telephone or tape recording, videotape display, signs or
billboards, motion pictures, or other public media, sales literature (i.e., any written
communication distributed or made
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generally available to customers or the public, including brochures, circulars, research reports,
market letters, form letters, shareholder newsletters, seminar texts, reprints or excerpts of any
other advertisement, sales literature, or published article), educational or training materials or
other communications distributed or made generally available to some or all agents or employees,
and registration statements, prospectuses, statements of additional information, shareholder
reports, and proxy materials.
4.10. At the request of any party to this Agreement, each other party will make available to
the other party’s independent auditors and/or representative of the appropriate regulatory
agencies, all records, data and access to operating procedures that may be reasonably requested.
4.11. Xxxxx Distributors agrees to provide the Insurance Company within five (5) business
days after the end of a calendar month, the following information with respect to each Fund of the
Company set forth on Schedule C, each as of the last business day of such calendar month: the
Fund’s ten largest portfolio holdings (based on the percentage of the Fund’s net assets); the five
industry sectors in which the Fund’s investments are most heavily weighted; the relative
proportion of the Fund’s net assets invested in equity, bond, and cash instruments, respectively;
the five geographic regions (by country) in which the Fund’s investments are most heavily
weighted; and year-to-date SEC standardized performance data. In addition, Xxxxx Distributors
agrees to provide to the Insurance Company, within fifteen (15) business days after the end of a
calendar quarter, the following information with respect to each Fund of the Company set forth on
Schedule C, each as of the last business day of such quarter: a market commentary from the
portfolio manager of such Fund; and a complete list of portfolio holdings (which will not be
audited or reconciled against the Fund’s books and records). Also, Xxxxx Distributors agrees to
provide to the Insurance Company, with in fifteen (15) business days after a request is submitted
to Xxxxx Distributors by the Insurance Company, the following information with respect to each
Fund of the Company set forth on Schedule A, each as of the date or dates specified in such
request; net asset value; net asset value per share; and other Share information. Xxxxx
Distributors acknowledges that such information may be furnished to the Insurance Company’s
internal or independent auditors and to the insurance departments of the various jurisdictions in
which the Insurance Company does business.
ARTICLE V. Fees and Expenses
5.1. The Company and Xxxxx Distributors shall pay no fee or other compensation to the
Insurance Company under this agreement.
5.2. All expenses incident to performance by the Company under this Agreement shall be paid
by the Company. The Company shall see to it that any offering of its shares is registered and that
all of its shares are authorized for issuance in accordance with applicable federal law and, if
and to the extent deemed advisable by the Company or Xxxxx Distributors, in accordance with
applicable state laws prior to their sale. The Company shall bear the cost of registration and
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qualification of the Company’s shares, preparation and filing of the Company’s prospectus and
registration statement, proxy materials and reports, setting the prospectus in type, setting in
type and printing the proxy materials and reports to shareholders, the preparation of all
statements and notices required by any federal or state law, and all taxes on the issuance or
transfer of the Company’s shares.
5.3. The Insurance Company shall bear the expenses of printing and distributing to Contract
owners the Contract prospectuses and of distributing to Contract owners the Company’s prospectus,
proxy materials and reports.
ARTICLE VI. Diversification
6.1. The Company will comply with Section 817(h) of the Code and Treasury Regulation 1.817-5
relating to the diversification requirements for variable annuity, endowment, modified endowment or
life insurance contracts and any amendments or other modifications to that Section or Regulation at
all times necessary to satisfy those requirements. In the event of a breach of this Article VI by
the Company, it will take all reasonable steps (a) to notify the Insurance Company of such breach
and (b) to adequately diversify the Fund so as to achieve compliance within the grace period
afforded by Regulation 1.817-5.
6.2. The Company shall provide the Insurance Company or its designee with reports certifying
compliance with Section 817(h) diversification and Subchapter M qualification requirements on a
quarterly basis.
ARTICLE VII. Potential Conflicts
7.1. The directors of the Company will monitor each Fund for the existence of any material
irreconcilable conflict between the interests of the variable Contract owners of all separate
accounts investing in the Company and the participants of all Qualified Plans investing in the
Company. An irreconcilable material conflict may arise for a variety of reasons, including: (a) an
action by any state insurance regulatory authority; (b) a change in applicable federal or state
insurance, tax, or securities laws or regulations, or a public ruling, private letter ruling,
no-action or interpretive letter, or any similar action by insurance, tax, or securities
regulatory authorities; (c) an administrative or judicial decision in any relevant proceeding; (d)
the manner in which the investments of any Fund are being managed; (e) a difference in voting
instructions given by variable annuity contract and variable life insurance contract owners; or
(f) a decision by a Participating Insurance Company to disregard the voting instructions of
variable contract owners. The directors of the Company shall promptly inform the Insurance Company
if they determine that an irreconcilable material conflict exists and the implications thereof.
The directors of the Company shall have sole authority to determine whether an irreconcilable
material conflict exists and their determination shall be binding upon the Insurance Company.
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7.2. The Insurance Company and Xxxxx Distributors each will report promptly any potential or
existing conflicts of which it is aware to the directors of the Company. The Insurance Company and
Xxxxx Distributors each will assist the directors of the Company in carrying out their
responsibilities under the Mixed and Shared Funding Exemptive Order, by providing the directors of
the Company with all information reasonably necessary for them to consider any issues raised. This
includes, but is not limited to, an obligation by the Insurance Company to inform the directors of
the Company whenever Contract owner voting instructions are to be disregarded. These
responsibilities shall be carried out by the Insurance Company with a view only to the interests of
the Contract owners and by Xxxxx Distributors with a view only to the interests of Contract owners
and Qualified Plan participants.
7.3. If it is determined by a majority of the directors of the Company, or a majority of the
directors who are not interested persons of the Company, any of its Funds, or Xxxxx Distributors
(the “Independent Directors”), that a material irreconcilable conflict exists, the Insurance
Company and/or other Participating Insurance Companies or Qualified Plans that have executed
participation agreements shall, at their expense and to the extent reasonably practicable (as
determined by a majority of the Independent Directors), take whatever steps are necessary to
remedy or eliminate the irreconcilable material conflict, up to and including: (1) withdrawing the
assets attributable to some or all of the separate accounts from the Company or any Fund and
reinvesting those assets in a different investment medium, including (but not limited to) another
Fund of the Company, or submitting the question whether such segregation should be implemented to
a vote of all affected variable contract owners and, as appropriate, segregating the assets of any
appropriate group (e.g., annuity contract owners, life insurance contract owners, or variable
contract owners of one or more Participating Insurance Companies) that votes in favor of such
segregation, or offering to the affected variable contract owners the option of making such a
change; and (2) establishing a new registered management investment company or managed separate
account and obtaining any necessary approvals or orders of the SEC in connection therewith.
7.4. If a material irreconcilable conflict arises because of a decision by the Insurance
Company to disregard Contract owner voting instructions and that decision represents a minority
position or would preclude a majority vote, the Insurance Company may be required, at the
Company’s election, to withdraw the affected Account’s investment in the Company and terminate
this Agreement with respect to that Account; provided, however, that such withdrawal and
termination shall be limited to the extent required by the foregoing material irreconcilable
conflict as determined by a majority of the Independent Directors. Any such withdrawal and
termination must take place within six (6) months after the Company gives written notice that this
provision is being implemented, and, until the end of that six month period, the Company shall
continue to accept and implement orders by the Insurance Company for the purchase (and redemption)
of shares of the Company.
7.5. If a material irreconcilable conflict arises because a particular state insurance
regulator’s decision applicable to the Insurance Company conflicts with the majority of other
state regulators, then the Insurance Company will withdraw the affected Account’s investment in
the
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Company and terminate this Agreement with respect to that Account within six months after the
directors of the Company inform the Insurance Company in writing that they have determined that the
state insurance regulator’s decision has created an irreconcilable material conflict; provided,
however, that such withdrawal and termination shall be limited to the extent required by the
foregoing material irreconcilable conflict as determined by a majority of the Independent
Directors. Until the end of the foregoing six month period, the Company shall continue to accept
and implement orders by the Insurance Company for the purchase (and redemption) of shares of the
Company.
7.6. For purposes of Sections 7.3 through 7.6 of this Agreement, a majority of the
Independent Directors shall determine whether any proposed action adequately remedies any
irreconcilable material conflict, but in no event will the Company be required to establish a new
funding medium for the Contracts. The Insurance Company shall not be required by Section 7.3 to
establish a new funding medium for the Contracts if an offer to do so has been declined by vote of
a majority of Contract owners materially adversely affected by the irreconcilable material
conflict. In the event that the directors of the Company determine that any proposed action does
not adequately remedy any irreconcilable material conflict, then the Insurance Company will
withdraw the Account’s investment in the Company and terminate this Agreement within six (6)
months after the directors of the Company inform the Insurance Company in writing of the foregoing
determination, provided, however, that the withdrawal and termination shall be limited to the
extent required by the material irreconcilable conflict, as determined by a majority of the
Independent Directors.
7.7. If and to the extent that Rule 6e-2 and Rule 6e-3(T) are amended, or Rule 6e-3 is
adopted, to provide exemptive relief from any provision of the 1940 Act or the rules promulgated
thereunder with respect to mixed or shared funding (as defined in the Mixed and Shared Funding
Exemptive Order) on terms and conditions materially different from those contained in the Mixed
and Shared Funding Exemptive Order, then (a) the Company and/or the Participating Insurance
Companies, as appropriate, shall take such steps as may be necessary to comply with Rules 6e-2 and
6e-3(T), as amended, and Rule 6e-3, as adopted, to the extent those rules are applicable; and (b)
Sections 3.4, 3.5, 7.1, 7.2, 7.3, 7.4, and 7.5 of this Agreement shall continue in effect only to
the extent that terms and conditions substantially identical to those Sections are contained in
the Rule(s) as so amended or adopted.
ARTICLE VIII. Indemnification
8.1. Indemnification By The Insurance Company
8.1(a). The Insurance Company agrees to indemnify and hold harmless the Company and each
director, officer, employee or agent of the Company, and each person, if any, who controls the
Company within the meaning of Section 15 of the 1933 Act (collectively, the “Indemnified Parties”
for purposes of this Section 8.1) against any and all losses, claims, damages, liabilities
(including amounts paid in settlement with the written consent of the Insurance Company) or
litigation
13
(including legal and other expenses), to which the Indemnified Parties may become subject under any
statute, regulation, at common law or otherwise, insofar as such losses, claims, damages,
liabilities or expenses (or actions in respect thereof) or settlements are related to the sale,
acquisition, or redemption of the Company’s shares or the Contracts and:
(i) arise out of or are based upon any untrue statements or alleged
untrue statements of any material fact contained in the registration
statement, prospectus or statement of additional information for the
Contracts or contained in the Contracts or sales literature for the
Contracts (or any amendment or supplement to any of the foregoing),
or arise out of or are based upon the omission or the alleged
omission to state therein a material fact required to be stated
therein or necessary to make the statements therein not misleading,
provided that this agreement to indemnify shall not apply as to any
Indemnified Party if such statement or omission or such alleged
statement or omission was made in reliance upon and in conformity
with information furnished to the Insurance Company by or on behalf
of the Company for use in the registration statement, prospectus or
statement of additional information for the Contracts or in the
Contracts or sales literature (or any amendment or supplement to any
of the foregoing) or otherwise for use in connection with the sale
of the Contracts or shares of the Company;
(ii) arise out of or as a result of statements or representations
(other than statements or representations contained in the
registration statement, prospectus, statement of additional
information or sales literature of the Company not supplied by the
Insurance Company, or persons under its control) or wrongful conduct
of the Insurance Company or persons under its control, with respect
to the sale or distribution of the Contracts or Company Shares;
(iii) arise out of any untrue statement or alleged untrue statement
of a material fact contained in a registration statement, prospectus,
statement of additional information or sales literature of the
Company or any amendment thereof or supplement thereto or the
omission or alleged omission to state therein a material fact
required to be stated therein or necessary to make the statements
therein not misleading if such a statement or omission was made in
reliance upon and in conformity with information furnished in writing
to the Company by or on behalf of the Insurance Company;
14
(iv) arise as a result of any failure by the Insurance Company to
provide the services and furnish the materials under the terms of
this Agreement; or
(v) arise out of or result from any material breach of any
representation, warranty or agreement made by the Insurance Company
in this Agreement or arise out of or result from any other material
breach of this Agreement by the Insurance Company,
as limited by and in accordance with the provisions of Sections 8.1(b) and 8.1(c) hereof.
8.1(b). The Insurance Company shall not be liable under this indemnification provision with
respect to any losses, claims, damages, liabilities or litigation incurred or assessed against an
Indemnified Party that may arise from that Indemnified Party’s willful misfeasance, bad faith, or
gross negligence in the performance of that Indemnified Party’s duties or by reason of that
Indemnified Party’s reckless disregard of obligations or duties under this Agreement or to the
Company, whichever is applicable.
8.1(c). The Insurance Company shall not be liable under this indemnification provision with
respect to any claim made against an Indemnified Party unless that Indemnified Party shall have
notified the Insurance Company in writing within a reasonable time after the summons or other
first legal process giving information of the nature of the claim shall have been served upon that
Indemnified Party (or after the Indemnified Party shall have received notice of such service on
any designated agent). Notwithstanding the foregoing, the failure of any Indemnified Party to give
notice as provided herein shall not relieve the Insurance Company of its obligations hereunder
except to the extent that the Insurance Company has been prejudiced by such failure to give
notice. In addition, any failure by the Indemnified Party to notify the Insurance Company of any
such claim shall not relieve the Insurance Company from any liability which it may have to the
Indemnified Party against whom the action is brought otherwise than on account of this
indemnification provision. In case any such action is brought against the Indemnified Parties, the
Insurance Company shall be entitled to participate, at its own expense, in the defense of the
action. The Insurance Company also shall be entitled to assume the defense thereof, with counsel
satisfactory to the party named in the action; provided, however, that if the
Indemnified Party shall have reasonably concluded that there may be defenses available to it which
are different from or additional to those available to the Insurance Company, the Insurance
Company shall not have the right to assume said defense, but shall pay the costs and expenses
thereof (except that in no event shall the Insurance Company be liable for the fees and expenses
of more than one counsel for Indemnified Parties in connection with any one action or separate but
similar or related actions in the same jurisdiction arising out of the same general allegations or
circumstances). After notice from the Insurance Company to the Indemnified Party of the Insurance
Company’s election to assume the defense thereof, and in the absence of such a reasonable
conclusion that there may be different or additional defenses available to the Indemnified Party,
the Indemnified Party shall bear the fees and expenses of any additional counsel retained by it,
and the Insurance Company will not
15
be liable to that party under this Agreement for any legal or other expenses subsequently incurred
by the party independently in connection with the defense thereof other than reasonable costs of
investigation.
8.1(d). The Indemnified Parties will promptly notify the Insurance Company of the
commencement of any litigation or proceedings against them in connection with the issuance or sale
of the Company’s shares or the Contracts or the operation of the Company.
8.2. Indemnification by Xxxxx Distributors
8.2(a). Xxxxx Distributors agrees to indemnify and hold harmless the Insurance Company and
each of its directors, officers, employees or agents, and each person, if any, who controls the
Insurance Company within the meaning of Section 15 of the 1933 Act (collectively, the “Indemnified
Parties” for purposes of this Section 8.2) against any and all losses, claims, damages,
liabilities (including amounts paid in settlement with the written consent of Xxxxx Distributors)
or litigation (including legal and other expenses) to which the Indemnified Parties may become
subject under any statute, at common law or otherwise, insofar as such losses, claims, damages,
liabilities or expenses (or actions in respect thereof) or settlements are related to the sale,
acquisition or redemption of the Company’s shares or the Contracts and:
(i) arise out of or are based upon any untrue statement or alleged
untrue statement of any material fact contained in the registration
statement, prospectus, statement of additional information or sales
literature of the Company (or any amendment or supplement to any of
the foregoing), or arise out of or are based upon the omission or
the alleged omission to state therein a material fact required to be
stated therein or necessary to make the statements therein not
misleading, provided that this agreement to indemnify shall not
apply as to any Indemnified Party if the statement or omission or
alleged statement or omission was made in reliance upon and in
conformity with information furnished in writing to Xxxxx
Distributors or the Company by or on behalf of the Insurance Company
for use in the registration statement, prospectus, or statement of
additional information for the Company or in sales literature (or
any amendment or supplement to any of the foregoing) or otherwise
for use in connection with the sale of the Contracts or Company
shares;
(ii) arise out of or as a result of statements or representations
(other than statements or representations contained in the
registration statement, prospectus, statement of additional
information or sales literature for the Contracts not supplied by
Xxxxx Distributors or persons under its control) or wrongful conduct
of the Company,
16
Xxxxx Distributors or persons under their control, with respect to
the sale or distribution of the Contracts or shares of the Company;
(iii) arise out of any untrue statement or alleged untrue statement
of a material fact contained in a registration statement, prospectus,
statement of additional information or sales literature covering the
Contracts, or any amendment thereof or supplement thereto, or the
omission or alleged omission to state therein a material fact
required to be stated therein or necessary to make the statement or
statements therein not misleading, if such statement or omission was
made in reliance upon and in conformity with information furnished to
the Insurance Company by or on behalf of the Company;
(iv) arise as a result of any failure by the Company or Xxxxx
Distributors to provide the services and furnish the materials under
the terms of this Agreement (including a failure, whether
unintentional or in good faith or otherwise, to comply with the
diversification requirements specified in Article VI of this
Agreement); or
(v) arise out of or result from any material breach of any
representation, warranty or agreement made by Xxxxx Distributors or
the Company in this Agreement or arise out of or result from any other
material breach of this Agreement by Xxxxx Distributors or the
Company;
as limited by and in accordance with the provisions of Sections 8.2(b) and 8.2(c) hereof.
8.2(b) Xxxxx Distributors shall not be liable under this indemnification provision with
respect to any losses, claims, damages, liabilities or litigation incurred or assessed against an
Indemnified Party that may arise from the Indemnified Party’s willful misfeasance, bad faith, or
gross negligence in the performance of the Indemnified Party’s duties or by reason of the
Indemnified Party’s reckless disregard of obligations and duties under this Agreement or to the
Insurance Company or the Account, whichever is applicable.
8.2(c) Xxxxx Distributors shall not be liable under this indemnification provision with
respect to any claim made against an Indemnified Party unless the Indemnified Party shall have
notified Xxxxx Distributors in writing within a reasonable time after the summons or other first
legal process giving information of the nature of the claim shall have been served upon the
Indemnified Party (or after the Indemnified Party shall have received notice of such service on
any designated agent). Notwithstanding the foregoing, the failure of any Indemnified Party to give
notice as provided herein shall not relieve Xxxxx Distributors of its obligations hereunder except
to the extent that Xxxxx Distributors has been prejudiced by such failure to give notice. In
addition, any failure
17
by the Indemnified Party to notify Xxxxx Distributors of any such claim shall not relieve Xxxxx
Distributors from any liability which it may have to the Indemnified Party against whom such action
is brought otherwise than on account of this indemnification provision. In case any such action is
brought against the Indemnified Parties, Xxxxx Distributors will be entitled to participate, at its
own expense, in the defense thereof. Xxxxx Distributors also shall be entitled to assume the
defense thereof, with counsel satisfactory to the party named in the action; provided,
however, that if the Indemnified Party shall have reasonably concluded that there may be
defenses available to it which are different from or additional to those available to Xxxxx
Distributors, Xxxxx Distributors shall not have the right to assume said defense, but shall pay the
costs and expenses thereof (except that in no event shall Xxxxx Distributors be liable for the fees
and expenses of more than one counsel for Indemnified Parties in connection with any one action or
separate but similar or related actions in the same jurisdiction arising out of the same general
allegations or circumstances). After notice from Xxxxx Distributors to the Indemnified Party of
Xxxxx Distributors’ election to assume the defense thereof, and in the absence of such a reasonable
conclusion that there may be different or additional defenses available to the Indemnified Party,
the Indemnified Party shall bear the fees and expenses of any additional counsel retained by it,
and Xxxxx Distributors will not be liable to that party under this Agreement for any legal or other
expenses subsequently incurred by that party independently in connection with the defense thereof
other than reasonable costs of investigation.
8.2(d) The Insurance Company agrees to notify Xxxxx Distributors promptly of the commencement
of any litigation or proceedings against it or any of its officers or directors in connection with
the issuance or sale of the Contracts or the operation of the Account.
8.3 Indemnification By the Company
8.3(a). The Company agrees to indemnify and hold harmless the Insurance Company, and each of
its directors, officers, employees and agents, and each person, if any, who controls the Insurance
Company within the meaning of Section 15 of the 1933 Act (collectively, the “Indemnified Parties”
for purposes of this Section 8.3) against any and all losses, claims, damages, liabilities
(including legal and other expenses) to which the Indemnified Parties may become subject under any
statute, at common law or otherwise, insofar as those losses, claims, damages, liabilities or
expenses (or actions in respect thereof) or settlements result from the gross negligence, bad
faith or willful misconduct of any director(s) of the Company, are related to the operations of
the Company or:
(i) arise as a result of any failure by the Company to provide the
services and furnish the materials under the terms of this Agreement
(including a failure to comply with the diversification requirements
specified in Article VI of this Agreement);
(ii) arise out of or result from any material breach of any
representation, warranty or agreement made by the Company in this
18
Agreement or arise out of or result from any other material breach of
this Agreement by the Company; or
(iii) arise out of or result from the materially incorrect or
untimely calculation or reporting of the daily net asset value per
share or dividend or capital gain distribution rate for any Fund.
With respect to net asset value information, the Company will make a
determination , in accordance with SEC guidelines, as to whether an
error has occurred. Any correction of pricing errors shall be
accomplished using the least costly corrective action, as agreed to
by the Company in writing. In no event shall the Company be required
to reimburse for pricing errors caused by conditions beyond the
control of the Company or its agent, including, but not limited to,
Acts of God, fires, electrical or phone outages.
as limited by, and in accordance with the provisions of, Sections 8.3(b) and 8.3(c) hereof.
8.3(b). The Company shall not be liable under this indemnification provision with respect to
any losses, claims, damages, liabilities or litigation incurred or assessed against an Indemnified
Party that may arise from the Indemnified Party’s willful misfeasance, bad faith, or gross
negligence in the performance of the Indemnified Party’s duties or by reason of the Indemnified
Party’s reckless disregard of obligations and duties under this Agreement or to the Insurance
Company, the Company, Xxxxx Distributors or the Account, whichever is applicable.
8.3(c). The Company shall not be liable under this indemnification provision with respect to
any claim made against an Indemnified Party unless the Indemnified Party shall have notified the
Company in writing within a reasonable time after the summons or other first legal process giving
information of the nature of the claim shall have been served upon the Indemnified Party (or after
the Indemnified Party shall have received notice of such service on any designated agent).
Notwithstanding the foregoing, the failure of any Indemnified Party to give notice as provided
herein shall not relieve the Company of its obligations hereunder except to the extent that the
Company has been prejudiced by such failure to give notice. In addition, any failure by the
Indemnified Party to notify the Company of any such claim shall not relieve the Company from any
liability which it may have to the Indemnified Party against whom such action is brought otherwise
than on account of this indemnification provision. In case any such action is brought against the
Indemnified Parties, the Company will be entitled to participate, at its own expense, in the
defense thereof. The Company also shall be entitled to assume the defense thereof, with counsel
satisfactory to the party named in the action; provided, however, that if the
Indemnified Party shall have reasonably concluded that there may be defenses available to it which
are different from or additional to those available to the Company, the Company shall not have the
right to assume said defense, but shall pay the costs and expenses thereof (except that in no
event shall the Company be liable for the fees and expenses of more than one counsel for
Indemnified Parties in connection with any one action or separate but similar or related actions
in the same jurisdiction arising out of
19
the same general allegations or circumstances). After notice from the Company to the Indemnified
Party of the Company’s election to assume the defense thereof, and in the absence of such a
reasonable conclusion that there may be different or additional defenses available to the
Indemnified Party, the Indemnified Party shall bear the fees and expenses of any additional counsel
retained by it, and the Company will not be liable to that party under this Agreement for any legal
or other expenses subsequently incurred by that party independently in connection with the defense
thereof other than reasonable costs of investigation.
8.3(d). The Insurance Company and Xxxxx Distributors agree promptly to notify the Company of
the commencement of any litigation or proceedings against it or any of its respective officers or
directors in connection with this Agreement, the issuance or sale of the Contracts, the operation
of the Account, or the sale or acquisition of shares of the Company.
ARTICLE IX. Applicable Law
9.1. This Agreement shall be construed and provisions hereof interpreted under and in
accordance with the laws of the State of Maryland.
9.2. This Agreement shall be subject to the provisions of the 1933, 1934, and 1940 Acts, and
the rules and regulations and rulings thereunder, including any exemptions from those statutes,
rules and regulations the SEC may grant (including, but not limited to, the Mixed and Shared
Funding Exemptive Order) and the terms hereof shall be interpreted and construed in accordance
therewith.
ARTICLE X. Termination
10.1. This Agreement shall terminate:
(a) at the option of any party upon six months advance written notice to the other parties;
provided, however, such notice shall not be given earlier than one year following the date
of this Agreement; or
(b) at the option of the Insurance Company to the extent that shares of Funds are not
reasonably available to meet the requirements of the Contracts as determined by the
Insurance Company, provided, however, that such a termination shall apply only to the
Fund(s) not reasonably available. Prompt written notice of the election to terminate for
such cause shall be furnished by the Insurance Company to the Company and Xxxxx
Distributors; or
(c) at the option of the Company or Xxxxx Distributors, in the event that formal
administrative proceedings are instituted against the Insurance Company by the NASD, the
20
SEC, an insurance commissioner or any other regulatory body regarding the Insurance Company’s
duties under this Agreement or related to the sale of the Contracts, the operation of any Account,
or the purchase of the Company’s shares, provided, however, that the Company determines in its sole
judgment exercised in good faith, that any such administrative proceedings will have a material
adverse effect upon the ability of the Insurance Company to perform its obligations under this
Agreement; or
(d) at the option of the Insurance Company in the event that formal administrative proceedings are
instituted against the Company or Xxxxx Distributors by the NASD, the SEC, or any state securities
or insurance department or any other regulatory body, provided, however, that the Insurance
Company determines in its sole judgement exercised in good faith, that any such administrative
proceedings will have a material adverse effect upon the ability of the Company or Xxxxx
Distributors to perform its obligations under this Agreement; or
(e) with respect to any Account, upon requisite authority to substitute the shares of another
investment company for the corresponding Fund shares in accordance with the terms of the Contracts
for which those Fund shares had been selected to serve as the underlying investment media. The
Insurance Company will give at least 30 days’ prior written notice to the Company of the date of
any proposed action to replace the Company’s shares; or
(f) at the option of the Insurance Company, in the event any of the Company’s shares are not
registered, issued or sold in accordance with applicable state and/or federal law or exemptions
therefrom, or such law precludes the use of those shares as the underlying investment media of the
Contracts issued or to be issued by the Insurance Company; or
(g) at the option of the Insurance Company, if the Company ceases to qualify as a regulated
investment company under Subchapter M of the Code or under any successor or similar provision, or
if the Insurance Company reasonably believes that the Company may fail to so qualify; or
(h) at the option of the Insurance Company, if the Company fails to meet the diversification
requirements specified in Article VI hereof; or
(i) at the option of either the Company or Xxxxx Distributors, if (1) the Company or Xxxxx
Distributors, respectively, shall determine, in their sole judgment reasonably exercised in good
faith, that the Insurance Company has suffered a material adverse change in its business or
financial condition or is the subject of material adverse publicity and that material adverse
change or material adverse publicity will have a material adverse impact upon the business and
operations of either the Company or Xxxxx Distributors, (2) the Company or Xxxxx Distributors
shall notify the Insurance Company in writing of that determination and its intent to terminate
this Agreement, and (3) after considering the actions taken by the Insurance Company and any other
changes in circumstances since the
21
giving of such a notice, the determination of the Company or Xxxxx Distributors shall
continue to apply on the sixtieth (60th) day following the giving of that notice, which
sixtieth day shall be the effective date of termination; or
(j) at the option of the Insurance Company, if (1) the Insurance Company shall determine, in
its sole judgment reasonably exercised in good faith, that either the Company or Xxxxx
Distributors or Xxxxx Selected Advisers, L.P. has suffered a material adverse change in its
business or financial condition or is the subject of material adverse publicity and that
material adverse change or material adverse publicity will have a material adverse impact
upon the business and operations of the Insurance Company, (2) the Insurance Company shall
notify the Company and Xxxxx Distributors in writing of the determination and its intent to terminate the Agreement, and (3) after considering the actions taken by the Company and/or
Xxxxx Distributors and any other changes in circumstances since the giving of such a notice,
the determination shall continue to apply on the sixtieth (60th) day following the giving of
the notice, which sixtieth day shall be the effective date of termination; or
(j) At the option of any party upon another party’s failure to cure a material
breach of any provision of this Agreement within 30 days after written notice thereof.
10.2. It is understood and agreed that the right of any party hereto to terminate this
Agreement pursuant to Section 10.1(a) may be exercised for any reason or for no reason.
10.3. No termination of this Agreement shall be effective unless and until the party
terminating this Agreement gives prior written notice to all other parties to this Agreement of
its intent to terminate, which notice shall set forth the basis for the termination. Furthermore,
(a) In the event that any termination is based upon the provisions of Article VII, or the
provision of Section 10.1(a), 10.1(i) or 10.1(j) of this Agreement, the prior written
notice shall be given in advance of the effective date of termination as required by those
provisions; and
(b) in the event that any termination is based upon the provisions of Section 10.1(c) or
10.1(d) of this Agreement, the prior written notice shall be given at least ninety (90)
days before the effective date of termination; provided that any party may terminate this
Agreement immediately with respect to any Fund if such party reasonably determines that
continuing to perform under this Agreement would violate any state or federal law.
10.4. Notwithstanding any termination of this Agreement, subject to Section 1.2 of this
Agreement and for so long as the Company continues to exist, the Company and Xxxxx Distributors
shall at the option of the Insurance Company, continue to make available additional shares of the
Company pursuant to the terms and conditions of this Agreement, for all Contracts in effect on the
22
effective date of termination of this Agreement (“Existing Contracts”). Specifically, without
limitation, the owners of the Existing Contracts shall be permitted to reallocate investments from
any other investment option to any Fund, redeem investments in the Company and/or invest in the
Company upon the making of additional purchase payments under the Existing Contracts. The parties
agree that this Section 10.4 shall not apply to any terminations under Article VII and the effect
of Article VII terminations shall be governed by Article VII of this Agreement.
10.5. The Insurance Company shall not redeem Company shares attributable to the Contracts (as
opposed to Company shares attributable to the Insurance Company’s assets held in the Account)
except (i) as necessary to implement Contract-owner-initiated transactions, (ii) as required by
state and/or federal laws or regulations or judicial or other legal precedent of general
application (a “Legally Required Redemption”), (iii) upon 30 days notice to the Company, as
permitted by an order of the SEC pursuant to Section 26(b) of the 1940 Act, or (iv) as permitted
under the terms of the Contract. Upon request, the Insurance Company will promptly furnish to the
Company and Xxxxx Distributors the opinion of counsel for the Insurance Company (which counsel
shall be reasonably satisfactory to the Company and Xxxxx Distributors) to the effect that any
redemption pursuant to clause (ii) above is a Legally Required Redemption.
ARTICLE XI. Notices
Any notice shall be sufficiently given when sent by registered or certified mail to the other
party at the address of that other party set forth below or at such other address as the other
party may from time to time specify in writing.
If to the Company:
0000 Xxxx Xxxxxx Xxxx, Xxxxx 000
Xxxxxx, Xxxxxxx 00000
Attention: Xxxxxx Xxxx, Vice President
0000 Xxxx Xxxxxx Xxxx, Xxxxx 000
Xxxxxx, Xxxxxxx 00000
Attention: Xxxxxx Xxxx, Vice President
If to the Insurance Company:
000 Xxxxxxxx Xxxx Xxxx
Xxxxxxxxxx, Xxx Xxxxxx 00000
Attention: Xxxxxx X. Xxxxxx, Xx., Vice President and Senior Counsel
000 Xxxxxxxx Xxxx Xxxx
Xxxxxxxxxx, Xxx Xxxxxx 00000
Attention: Xxxxxx X. Xxxxxx, Xx., Vice President and Senior Counsel
If to Xxxxx Distributors:
0000 Xxxx Xxxxxx Xxxx, Xxxxx 000
Xxxxxx, Xxxxxxx 00000
Attention: Xxxxxx Xxxx, Vice President
0000 Xxxx Xxxxxx Xxxx, Xxxxx 000
Xxxxxx, Xxxxxxx 00000
Attention: Xxxxxx Xxxx, Vice President
23
ARTICLE XII. Miscellaneous
12.1. Subject to the requirements of legal process and regulatory authority, each party hereto
shall treat as confidential the names and addresses of the owners of the Contracts and all
information reasonably identified as confidential in writing by any other party hereto and, except
as permitted by this Agreement, shall not disclose, disseminate or utilize such names and addresses
and other confidential information without the express written consent of the affected party unless
and until that information may come into the public domain.
12.2. The captions in this Agreement are included for convenience of reference only and in no
way define or delineate any of the provisions hereof or otherwise affect their construction or
effect.
12.3. This Agreement may be executed simultaneously in two or more counterparts, each of
which taken together shall constitute one and the same instrument.
12.4. If any provision of this Agreement shall be held or made invalid by a court decision,
statute, rule or otherwise, the remainder of the Agreement shall not be affected thereby.
12.5. Each party hereto shall cooperate with each other party and all appropriate
governmental authorities (including without limitation the SEC, the NASD and state insurance
regulators) and shall permit those authorities reasonable access to its books and records in
connection with any lawful investigation or inquiry relating to this Agreement or the transactions
contemplated hereby.
12.6. The rights, remedies and obligations contained in this Agreement are cumulative and are
in addition to any and all rights, remedies and obligations, at law or in equity, which the
parties hereto are entitled to under state and federal laws.
12.7. This Agreement shall be binding upon and inure to the benefit of the parties and their
respective successors and assigns; provided, that no party may assign this Agreement without the
prior written consent of the others.
12.8. Except as otherwise expressly provided in this Agreement, neither the Company nor Xxxxx
Distributors, nor any affiliate thereof shall use any trademark, trade name, service xxxx or logo
of the Insurance Company or any of its affiliates, or any variation of any such trademark, trade
name, service xxxx or logo, without the Insurance Company’s prior written consent, the granting of
which shall be at the Insurance Company’s sole option.
12.9. Except as otherwise expressly provided in this Agreement, neither the Insurance Company
nor any affiliate thereof shall use any trademark, trade name, service xxxx or logo of the Company
or Xxxxx Distributors, or any affiliates thereof, or any variation of any such trademark,
24
trade name, service xxxx or logo, without the Company’s or Xxxxx Distributor’s prior written
consent, the granting of which shall be at the Company’s and Xxxxx Distributor’s sole option.
IN WITNESS WHEREOF, each of the parties hereto has caused this Agreement to be executed in
its name and on its behalf by its duly authorized representative as of the date specified below.
ML Life Insurance Company of New York | ||||||
(“Insurance Company”) | ||||||
By its authorized officer, | ||||||
By: | /s/ Xxxxx X. Xxxxxxxx | |||||
Title: | Senior Vice President, General Counsel & Secretary | |||||
Date: | ||||||
XXXXX VARIABLE ACCOUNT FUND | ||||||
(“Company”) | ||||||
By its authorized officer, | ||||||
By: | /s/ Xxxxxxx X. Xxxx | |||||
Title: | Vice President | |||||
Date: | 4/14/00 | |||||
XXXXX DISTRIBUTORS, LLC | ||||||
(“Xxxxx Distributors”) | ||||||
By its authorized officer, | ||||||
By: | /s/ Xxxxxxx X. Xxxx | |||||
Title: | President | |||||
Date: | 4/14/00 |
25
Schedule A
Accounts
Accounts
Date
of Resolution of Insurance Company’s |
||
Name of Account | Board
which Established the Account |
|
ML of New York Variable Annuity Separate Account A | 08/14/91 |
26
Schedule B
Contracts
Contracts
Xxxxxxx Xxxxx Retirement Power
27
Schedule D
Proxy Voting Procedure
Proxy Voting Procedure
The following is a list of procedures and corresponding responsibilities for the handling of
proxies relating to the Company by Xxxxx Distributors, the Company and the Insurance Company. The
defined terms herein shall have the meanings assigned in the Participation Agreement except that
the term “Insurance Company” shall also include the department or third party assigned by the
Insurance Company to perform the steps delineated below.
1. | The number of proxy proposals is given to the Insurance Company by Xxxxx Distributors as early as possible before the date set by the Company for the shareholder meeting to facilitate the establishment of tabulation procedures. At this time Xxxxx Distributors will inform the Insurance Company of the Record, Mailing and Meeting dates. This will be done verbally, with confirmation following promptly in writing, approximately two months before meeting. | |
2. | Promptly after the Record Date, the Insurance Company will perform a “tape run”, or other activity, which will generate the names, addresses and number of units which are attributed to each contract-owner/policyholder (the “Customer”) as of the Record Date. Allowance should be made for account adjustments made after this date that could affect the status of the Customers’ accounts of the Record Date. |
Note: The number of proxy statements is determined by the activities described in Step #2.
The Insurance Company will use its best efforts to call in the number of Customers to Xxxxx
Distributors, as soon as possible, but no later than one week after the Record Date.
3. | The text and format for the Voting Instruction Cards (“Cards” or “Card”) is provided to the Insurance Company by the Company. Xxxxx Distributors must approve the Card before it is printed. Allow approximately 2-4 business days for printing information on the Cards. Information commonly found on the Cards includes: |
a. | name (legal name as found on account registration) | ||
b. | address | ||
c. | Fund or account number | ||
d. | coding to state number of units | ||
e. | individual Card number for use in tracking and verification of votes (already on Cards as printed by the Company). |
(This and related steps may occur later in the chronological process due to possible uncertainties relating to the proposals.) | ||
4. | During this time, Xxxxx Distributors will develop and produce the Notice of Proxy and the Proxy Statement (one document). Printed and folded notices and statements will be sent to Insurance Company for insertion into envelopes. Contents of envelope sent to customers by Insurance Company will include: |
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a. | Voting Instruction Card(s) | ||
b. | One proxy notice and statement (one document) | ||
c. | Return envelope addressed to the Insurance Company or its tabulation agent | ||
d. | “Urge buckslip” — optional, but recommended. (This is a small, single sheet of paper that requests Contract owners to vote as quickly as possible and that their vote is important. One copy will be supplied by the Company.) | ||
e. | Cover letter — optional, supplied by Insurance Company and reviewed and approved in advance by Xxxxx Distributors. |
5. | The above contents should be received by the Insurance Company approximately 3-5 business days before mail date, and in no event later than 3 business days before mail date. Individual in charge at Insurance Company reviews and approves the contents of the mailing package to ensure correctness and completeness. Copy of this approval sent to Xxxxx Distributors. | |
6. | Package mailed by the Insurance Company. |
* | The Company must allow at least a 15-day solicitation time to the Insurance Company as the shareowner. (A 5-week period is recommended.) Solicitation time is calculated as calendar days from (but not including) the meeting, counting backwards. |
7. | Collection and tabulation of Cards begins. Tabulation usually takes place in another department or another vendor depending on process used. An often-used procedure is to sort cards on arrival by proposal into vote categories of all yes, no, or mixed replies, and to begin data entry. | |
Note: Postmarks are not generally needed. A need for postmark information would be due to an insurance company’s internal procedure. | ||
8. | If Cards are mutilated, or for any reason are illegible or are not signed properly, they are sent back to the Customer with an explanatory letter, a new Card and return envelope. The mutilated or illegible Card is disregarded and considered to be not received for purposes of vote tabulation. Such mutilated or illegible Cards are “hand verified,” i.e., examined as to why they did not complete the system. Any questions on those Cards are usually remedied individually. | |
9. | There are various control procedures used to ensure proper tabulation of votes and accuracy of that tabulation. The most prevalent is to sort the Cards as they first arrive into categories depending upon their vote; an estimate of how the vote is progressing may then be calculated. If the initial estimates and the actual vote do not coincide, then an internal audit of that vote should occur. This may entail a recount. |
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10. | The actual tabulation of votes is done in units and then converted to shares. (It is very important that the Company receives the tabulations stated in terms of a percentage and the number of shares.) Xxxxx Distributors must review and approve tabulation format. | |
11. | Final tabulation in shares is verbally given by the Insurance Company to Xxxxx Distributors
on the day of the meeting not later than 1:00 p.m. Eastern time. Xxxxx Distributors may request an earlier deadline if required to calculate the vote in time for the meeting. |
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12. | A Certificate of Mailing and Authorization to Vote Shares will be required from the Insurance Company as well as an original copy of the final vote. Xxxxx Distributors will provide a standard form for each Certification. | |
13. | The Insurance Company will be required to box and archive the Cards received from the Customers. In the event that any vote is challenged or if otherwise necessary for legal, regulatory, or accounting purposes, Xxxxx Distributors will be permitted reasonable access to such Cards. | |
14. | All approvals and “signing-off” may be done orally, but must always be followed up in writing. For this purpose, signatures transmitted by facsimile will be acceptable. |
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