PHILIPS INFORMATION TECHNOLOGY CONSULTANCY AGREEMENT
Exhibit
10.23
Confidential
treatment has been requested for portions of this exhibit. The copy filed
herewith omits the information subject to the confidentiality request. Omissions
are designated as [***]. A complete version of this exhibit has been filed
separately with the Securities and Exchange Commission.
PHILIPS
INFORMATION TECHNOLOGY CONSULTANCY AGREEMENT
This
Agreement is entered into on this 1st day of October, 2007 (the “Commencement
Date”), by and between: Philips Electronics North America Corporation, having
its principal address at 0000 Xxxxxx xx xxx Xxxxxxxx, Xxx Xxxx, XX 00000-0000
(“PENAC”) and HSS Consultancy, LLC, having its principal address at 000 Xxxxx
Xxx Xxxxxx, Xxxxx 000, Xxxxx, Xxxxxxx 00000 (“Consultant”). PENAC and Consultant
are hereinafter also referred to individually as “Party” and collectively as
“Parties.”
WHEREAS:
A. Philips
Medical Systems North America Company (“PMSNA”), a division of PENAC, operates a
Service Innovations Group (“SIG”) at offices located at 000 Xxxxx Xxxxxx, Xxx
Xxxx, Xxx Xxxx;
B. [***];
C. PMSNA
desires to transfer the projects, operations and responsibilities currently
carried out by SIG to Consultant and desires to facilitate the hiring by
Consultant of those mutually agreed upon employees currently employed by PMSNA
in SIG (each, a “Hired Employee” and collectively, the “Hired
Employees”);
D.
Consultant
desires, subject to the terms and conditions stated herein, to render the
Services set forth herein and to engage the Hired Employees;
E. Philips
and Consultant wish to establish the terms of a business relationship in which
Consultant will perform on behalf of Philips, among such other services as
the
Parties may agree, the services formerly provided by SIG; and
F. All
such
services will be provided to Philips pursuant to the Pricing Structure in Annex
1 and the Statement of Work (the “SOW”) and Purchase Orders agreed to by the
Parties and attached hereto as Annex 2.
NOW
THEREFORE, THE PARTIES HERETO AGREE AS FOLLOWS:
Article
1
- Definitions
The
following terms shall have the meaning assigned to them hereunder:
[***]
Confidential Treatment Requested
1.01
“Agreement”
shall mean this Philips Information Technology Consultancy Agreement, including
any and all schedules and annexes attached hereto.
1.02 “Acceptance
Procedure” shall mean the test procedure specified in Annex 3 hereto, which
Annex 3 may be updated by PENAC from time to time, used to determine whether
Deliverables are in conformance with agreed requirements and specifications
as
agreed between the Parties in the Purchase Orders.
1.03
“Affiliate”
shall mean any and all companies, firms and legal entities with respect to
which
now or hereafter a Party directly or indirectly holds fifty percent (50%) or
more of the nominal value of the issued share capital; or fifty percent (50%)
or
more of the voting power at general meetings; or has the power to appoint a
majority of directors or otherwise to direct the activities of such company,
firm, or person.
1.04 “Consultant’s
Personnel” shall mean Consultant’s employees, agents, representatives, and
subcontractors performing Services hereunder.
1.05
“Deliverables”
shall mean those milestones and deliverables produced in a Project as set out
in
a Purchase Order or an Additional Purchase Order.
1.06 “Participants”
shall mean any and all companies, firms and legal entities with respect to
which
now or hereafter Koninklijke Philips Electronics N.V. directly or indirectly
holds fifty percent (50%) or more of the nominal value of the issued share
capital; or fifty percent (50%) or more of the voting power at general meetings;
or has the power to appoint a majority of directors or otherwise to direct
the
activities of such company, firm, or person.
1.07 “Party”
or “Parties” shall mean Consultant on the one hand and PENAC, Philips and their
Participants on the other hand.
1.08 “Project”
shall mean the agreed Services as specified in Annex 1, the SOW, or a Purchase
Order or Additional Purchase Order for a specific project.
1.09 “Purchase
Order” shall mean a purchase order for Services issued by Philips to Consultant
and incorporating the terms and conditions of this Agreement by reference which
are attached hereto as Annex 2.
1.10
“Philips”
shall mean PENAC or Participants, as the case may be, that issues the applicable
Purchase Orders.
1.11
“Services”
shall mean the professional services described in the Annex 1, the SOW and
Purchase Orders issued therewith and under additional purchase orders
(“Additional Purchase Orders”) issued subsequent to the execution of this
Agreement to be rendered hereunder by Consultant, which include but are not
limited to software services and information technology consultancy including
project management for information technology and information technology related
subjects.
2
Article
2
- Services
2.01 Upon
and
subject to the terms and conditions of this Agreement, Philips hereby appoints
Consultant, as its contractor, to perform the Services.
2.02 Consultant
hereby accepts, subject to the terms and conditions of this Agreement, such
appointment and agrees to perform the Services.
2.03 Any
and
all Purchase Orders and Additional Purchase Orders shall be governed by the
terms and conditions of this Agreement, the SOW and the terms and conditions
set
forth therein. Unless expressly agreed to in writing by Philips, any terms
and
conditions that are set forth in any order confirmation or other documents
of
Consultant are hereby objected to and expressly rejected.
2.04 The
Services shall be specified per Project in Annex 1, the SOW, and Purchase Orders
or Additional Purchase Orders, which, in the case of Additional Purchase Orders,
in order to be valid shall be confirmed in writing by Consultant within two
(2)
weeks (or such other timeframe as may be reasonably established by Purchase
Order) after receipt of such Purchase Order. The Purchase Order shall include,
to the extent applicable, the following:
*
|
Reference
to this Agreement;
|
*
|
A
specification of the objectives of the
Project;
|
*
|
A
specification of the Services to be
performed;
|
*
|
A
detailed description of
Deliverables;
|
*
|
Time
schedule for the Project;
|
*
|
Milestones;
|
*
|
Reporting
parameters and frequency;
|
*
|
The
manpower, resources and other services or facilities to be made available
to Philips and Participants;
|
*
|
The
professional level and capacity of Consultant’s Personnel to be assigned
to the applicable Project or performing the
Services;
|
*
|
Consideration,
payment terms, and expense
reimbursement;
|
*
|
Resumes
of all Consultant’s Personnel to be assigned to the
Project;
|
*
|
Qualifications
and client references which may be called upon by
Philips;
|
*
|
Any
other pertinent requirements; and
|
*
|
Location
where Services are to be performed.
|
2.05 Consultant
shall perform the Services, at its discretion, either at Philips’ premises or at
the Consultant’s offices unless otherwise agreed to in writing.
3
Article
3
- Performance of Services
3.01 Consultant
shall deliver to Philips the Deliverables in accordance with the specifications
set forth in the applicable Purchase Order.
3.02 Deliverables
will be accepted only after the Acceptance Procedure in Annex 3 has been
successfully completed. Unless otherwise specified in the Purchase Order or
Additional Purchase Order, Philips or Participant shall perform the Acceptance
Procedure within thirty (30) days following delivery of any Deliverable. In
the
event the Acceptance Procedure has not been executed within such thirty (30)
day
period (or such other period as specified in the Purchase Order), the
Deliverables shall be deemed accepted at the earlier of: (i) when they are
first
used by Philips; or (ii) the end of such thirty (30) day period.
3.03 In
the
event that Deliverables are not provided in accordance with Articles 3.01 and
3.02 above, Philips will within forty-five (45) days after the Consultant’s
delivery of the Deliverables, inform Consultant in writing of any material
failure to adequately provide the Deliverables and Consultant will, at its
own
expense, carry out the necessary corrections, additions, and modifications
reasonably requested by Philips in writing within thirty (30) days after such
notification.
3.04 Consultant
warrants that any software developed under any Purchase Order shall function
fully in accordance with the specifications thereof for a period of one (1)
year
after acceptance thereof in accordance with Article 3.02 above.
3.05 Consultant
shall promptly advise Philips of any event ("Delaying Event") which may result
in the Consultant being unable to satisfactorily deliver the Deliverables as
set
out in the time schedule specified in Annex 1, the SOW, and the Purchase Order.
If the Delaying Event is within Philips' control, Philips shall promptly take
all reasonable steps to remove or overcome the Delaying Event. For a Delaying
Event within Philips’ control, the time in which the Consultant must complete
the Project will be extended for the period in which such Delaying Event affects
the Consultant. If the Delaying Event is not within the control of Philips
and
is expected to or does in fact, continue for an extended period of time as
reasonably determined by the Parties hereto, the Parties will work together
in
good faith to resolve the issues arising from the Delaying Event with respect
to
the Deliverables to be provided under this Agreement.
3.06
Ownership of Deliverables shall pass to Philips upon delivery of such
Deliverable and acceptance thereof.
3.07 Consultant
represents and warrants that:
4
(i)
It
will
commence work promptly and all Services shall be performed in a timely and
professional manner, in accordance with the highest standards of the industry;
(ii)
It,
with
the Hired Employees as described in Article 6, has the required personnel,
skills, and knowledge to render the Services;
(iii)
It
has no
outstanding agreement or obligation that are in conflict with any of the
provisions of any Purchase Order, or that would preclude Consultant from
complying with the provisions thereof, during the term of any Purchase Order;
and
(iv)
All
Services performed for Philips shall be in accordance with all applicable laws
or regulations. No illegal, improper, or unethical payment or other activities
shall be made or undertaken by Consultant in connection with Services to be
performed. Consultant shall receive no payment, credit, or other financial
benefit from any subcontractor or third party rendering Services.
(v) Without
prejudice to any other warranty contained herein, Consultant warrants that
the
Services performed hereunder shall be performed in accordance with all
applicable laws and regulations and the general information technology industry
standards of good workmanship and any specifications or requirements expressly
noted in the applicable Purchase Order.
Article
4
-Term
4.01 The
term
of this Agreement will commence on the Commencement Date and will, unless sooner
terminated in accordance with the provisions hereof, end on December 31, 2009
(the “Base Term”).
4.02 The
Base
Term of this Agreement shall automatically be extended for successive periods
of
one year each; provided, that the Base Term of this Agreement shall not be
extended under this Article 4.02 if either Party shall have delivered, not
later
than one hundred twenty (120) days prior to the then scheduled expiration date,
written notice to the other Party of its election not to have the Base Term
of
Services to be provided under this Agreement automatically extended pursuant
to
this Article 4.02.
Article
5
- Consideration, Payment Terms, Expenses
5.01 All
consideration, fees, payment terms and expense reimbursement relating to the
services shall be set forth in the attached Purchase Orders and the pricing
structure set forth in Annex 1 hereto.
5.02 All
consideration, fees, payment terms and expense reimbursement relating
to Additional Purchase Orders shall be set forth in such Additional Purchase
Orders.
5
5.03 The
Services shall be performed by Consultant as an independent contractor and
not
as an agent or employee of Philips, the Parties hereto expressly agree that
Consultant and its employees are not, and will not be construed hereunder to
be,
employees or agents of Philips. Consultant shall be responsible for all
withholding, unemployment, social security, unemployment insurance taxes and
any
other employment or payroll taxes or levies for its employees who are engaged
in
the performance of the Services. Consultant acknowledges that Philips shall
have
no obligation to Consultant or its employees or subcontractors in this regard,
and Consultant shall indemnify and hold harmless Philips with respect to any
such liability. Philips shall be responsible for all customs, duties,
value-added, sales, and use taxes that government agencies may assess, impose,
or levy with respect to the use of the Deliverables under this Agreement, other
than taxes based on Consultant’s net income.
Article
6
- Hired Employees
6.01 Philips
hereby acknowledges that a material inducement for Consultant to engage the
Hired Employees which have been mutually agreed to between the two parties
is
the execution of this Agreement and the Annexes hereto including the issuance
of
the SOW and the Purchase Orders.
6.02 Philips
agrees to provide consultant with the names of the Hired Employees, together
with their current salaries, years of service, unused vacation days, current
benefit plans, and outstanding tuition reimbursement assistance amounts.
6.03 Consultant
shall offer to employ as of the date of this Agreement all the Hired Employees
in the same or comparable positions, and at the same or comparable base pay
as
was in effect immediately prior to the date hereof. Hired Employees shall begin
employment with Consultant on the dates established by the Parties and Hired
Employees (the “Hire Date”). During the Term of this Agreement, Consultant shall
not reduce the base salary of any Hired Employee, as established on the day
before the Hire Date during the twelve (12) month period following the Hire
Date. Notwithstanding the foregoing, in the event a Hired Employee does not
accept employment with the Consultant the Consultant shall not have any
liability to such Hired Employee under this Article 6. In
addition to the foregoing, in the event a Hired Employee terminates his/her
employment with the Consultant during the twelve (12) month period following
the
Hire Date, Philips will reimburse Consultant for the amounts of severance that
such employee would have been entitled to had they terminated their employment
with Philips on the Hire Date.
6.04
On
and after the applicable Hire Date, Consultant shall recognize the service
of
each Hired Employee that was recognized by Philips before the Hire Date for
purposes of determining vacation, for vesting and immediate participation in
the
short term and long term disability benefits and for access to Consultant’s
group medical benefit rates.
6
6.05
On
and
after each Hire Date, the subject Hired Employee shall not accrue benefits
under
or remain covered under any employee benefit policies, plans, arrangements,
programs, practices, or agreements of Philips or any of its Affiliates, except
as required by law or under Philips or its Affiliates policies. Philips or
its
Affiliates, as applicable, shall retain all liabilities and obligations with
respect to employees of Philips or its Affiliates who are not Hired
Employees.
6.06
Nothing
in this Agreement shall cause duplicate benefits to be paid or provided to
or
with respect to a Hired Employee under any employee benefit policies, plans,
arrangements, programs, practices or agreements. References herein to a benefit
with respect to a Hired Employee shall include, where applicable, benefits
with
respect to any eligible dependents and beneficiaries of such Hired Employee
under the same employee benefit policy, plan, arrangement, program, practice
or
agreement.
6.07 Hired
Employee Savings Plan and Welfare Benefit Matters.
(i)
Savings Plans.
(1)
Hired
Employees shall not be entitled to make contributions to or to benefit from
matching or other contributions under the Philips Savings Plans on and after
the
applicable Hire Date.
(2)
Philips
or its Affiliates shall make all required matching contributions with respect
to
the Hired Employees’ contributions to the Philips Savings Plans that are (i)
eligible for matching and (ii) made before the applicable Hire Date. Such
matching contributions shall be made not later than the date on which all other
matching contributions are made to the Philips Savings Plans with respect to
contributions made at the same time as the Hired Employees’
contributions.
(3) Nothing
herein requires Consultant to assume the Philips Savings Plan or the duties
and
obligation of Philips thereunder.
(ii)
Welfare Benefits.
(1)
Each
Hired Employee shall be eligible as of his or her Hire Date for participation
in
all Consultant benefit plans that are welfare benefit plans, including medical,
dental, vision, prescription drug, life and supplemental life insurance,
short-term and long-term disability, accidental death and disability, long-term
care insurance and work and family benefits (collectively the “Consultant
Benefit Plans”). Subject to Consultant’s existing healthcare policy, reasonable
policy costs and applicable law, Consultant shall make available to each Hired
Employee healthcare coverage so that on his or her Hire Date, the Hired Employee
and his or her dependents, as defined by the Consultant Benefit Plans, are
eligible to be covered by such Consultant healthcare plans, and all exclusionary
provisions, waiting periods, proof of insurability requirements and pre-existing
condition limitations in respect of conditions and services covered by the
Consultant healthcare plan shall be waived with respect to each Hired Employee
and covered dependents. The foregoing waiver with respect to proof of
insurability shall not apply to supplemental group universal life
coverage.
7
All
out-of-pocket maximum expenditures and deductible expenses incurred by each
Hired Employee in the 2007 plan year under Philips healthcare plans up to his
or
her Hire Date shall be credited as out-of-pocket maximums and deductible
expenses under similar Consultant Benefit Plans as of his or her Hire Date.
This
Agreement does not impose any requirement on Consultant to provide
post-retirement medical or other post-retirement welfare plan coverage to any
Hired Employee, except to the extent required under the continuation of coverage
provisions of Section 4980B of the Code and COBRA.
(2)
Philips, Consultant, their respective Affiliates, and the Philips Welfare Plans
and the Consultant Welfare Plans shall assist and cooperate with each other
in
the disposition of claims made under the Philips Welfare Plans or the Consultant
Welfare Plans, and in providing each other with any records, documents, or
other
information within its control or to which it has access that is reasonably
requested by the other as necessary or appropriate to the disposition,
settlement, or defense of such claims.
(3)
Beginning on the Hire Date with respect to each Hired Employee and continuing
for a period of at least one (1) year thereafter, Consultant will provide
severance benefits using the Philips formula and years of service, so that
each
Hired Employee will receive upon termination of employment with Consultant
the
amount he/she would have received if they had been terminated by Philips.
Consultant shall recognize the service of each Hired Employee with Philips
and
its Affiliates for eligibility and benefit determinations under any applicable
Consultant severance or separation pay policy or plan for the one (1) year
period. In the event that Philips terminates this Agreement, without cause,
at
any time prior to the first anniversary of the date hereof, in addition to
any
other remedies at law or in equity Consultant may have, Philips will reimburse
Consultant for the amounts paid or to be paid by Consultant to Hired Employees,
including all severance payment obligations, pursuant to this section prior
to,
and as a result of, such termination.
(4)
Philips hereby agrees to compensate each of the Hired Employees for any accrued
unused vacation time earned prior to the Hire Date in accordance with the
vacation policies of Philips or its Affiliates.
6.08
On
or
after the date hereof, Consultant shall pay the Hired Employees in accordance
with Philips Tuition Reimbursement Plan as in existence at the time of the
execution of this Agreement with respect to any approved tuition reimbursement
assistance request for any course which was not completed by the Hired Employee
but approved prior to the date hereof in accordance with Philips’s tuition
reimbursement plan.
8
6.09
Employee
Rights.
(i)
Nothing herein expressed or implied shall confer upon any employee of Philips
or
its Affiliates, or Consultant, or upon any legal representative of such
employee, or upon any collective bargaining agent, any rights or remedies,
including any right to employment or continued employment for any specified
period, of any nature or kind whatsoever under or by reason of this
Agreement.
(ii)
Nothing in this Agreement shall be deemed to confer upon any person (nor any
beneficiary thereof) any rights under or with respect to any plan, program,
or
arrangement described in or contemplated by this Agreement, and each person
(and
any beneficiary thereof) shall be entitled to look only to the express terms
of
any such plan, program, or arrangement for his or her rights
thereunder.
6.10
On
and
after the Hire Date, Consultant shall be responsible with respect to Hired
Employees and their beneficiaries for compliance with the Worker Adjustment
and
Retraining Act of 1988, as amended (the “WARN Act”) and any other similar
applicable law, regulation or rule, including any requirement to provide for
and
discharge any and all notifications, benefits, and liabilities to Hired
Employees and government agencies that might be imposed as a result of the
consummation of the transactions contemplated by this Agreement or
otherwise.
Article
7
- Confidentiality
7.01 Subject
to the provisions of Section 7.11 below, Consultant shall receive and hold
in
complete confidence all information which is obtained from Philips directly
or
indirectly pursuant to any Purchase Orders or Additional Purchase Orders or
request for proposals including the contents and substance of same (the
"Confidential Information"). Consultant shall take such steps as may be
necessary to prevent disclosure of the Confidential Information to others.
The
obligations of confidentiality shall not apply to information which (a) is
within the public domain at the time of disclosure or later becomes part of
the
public domain through no fault of Consultant; (b) was known to Consultant prior
to disclosure by Philips as may be proven by written records of Consultant;
or
(c) is disclosed to Consultant by a third party who did not obtain such
information, directly or indirectly, from Philips.
7.02 Consultant
will not use any of the Confidential Information, except as necessary for the
proper execution of Purchase Orders or Additional Purchase Orders, it being
understood that the Confidential Information may be communicated in confidence
within Consultant’s organization only on a need-to-know-basis and to the extent
necessary to perform the Services under the Purchase Order or Additional
Purchase Orders and only to those persons having a need to know such information
for the proper execution of such Purchase Order or Additional Purchase Orders.
7.03 Consultant
warrants that Consultant’s Personnel will be bound by the same (confidentiality)
obligations agreed upon in this Article 7, and that Consultant’s Personnel shall
execute the Mutual Non-Disclosure Agreement set forth in the attached Annex
4.
9
7.04 Consultant
further warrants that the Confidential Information shall be kept in secure
places, under strict access and use restrictions.
7.05 Consultant
shall return all tangible Confidential Information that has been received
hereunder including all copies made thereof promptly upon request by Philips
except for any Confidential Information required for execution of a Purchase
Order.
7.06
In
protecting Confidential Information, Consultant shall take all necessary
precautions and the Confidential Information will be treated in the same manner
and with the same degree of care as Consultant applies with respect to its
own
confidential information, but not less than reasonable care.
7.07 The
provisions of this Article 7 shall remain in full force and effect during the
term of the Purchase Order and for a period of three (3) years after expiration
or termination thereof (“Confidentiality Period”).
7.08
Subject
to Article 7.10 below, Consultant shall not use Philips’ name or logo or any
adaptation thereof, for any advertising, trade press releases or other purpose
without Philips’ prior written consent, which consent may be granted or withheld
at Philips sole discretion. Consultant shall not give interviews to the media
or
publish any articles both in connection with the Services performed hereunder
or
in connection with activities of Philips, unless Consultant has obtained the
prior written approval for such interview and/or publication from
Philips.
7.09 Within
three (3) months after the expiration or termination of this Agreement or a
Purchase Order, Consultant shall return or destroy all remaining tangible and
intangible Confidential Information in its possession.
7.10 Notwithstanding
the foregoing, the Parties acknowledge that Consultant is a wholly-owned
subsidiary of a reporting company under the Securities and Exchange Act of
1934,
as amended (the “1934 Act”), and as such has certain reporting obligations
pursuant to the 1934 Act. Accordingly, nothing in this Article 7 shall prevent
or prohibit Consultant from meeting its legally binding reporting requirements
regarding this Agreement or the Services provided thereunder, including the
filing of appropriate documents with the Securities and Exchange Commission
(“SEC filings”) and the making of appropriate press releases or announcements
related thereto (“Press Releases”) that includes the name of “Philips” therein,
if legally required to do so; provided however Phillips shall have the right
to
review and comment on the SEC Filings and Press Releases.
7.11 Notwithstanding
the foregoing, each Party understands that the other Party may develop systems,
software, components and/or other items (“Products”) similar or related in
functionality to the other Party’s Products, provided that the requirements of
this Article 7 are observed. Each Party agrees that inclusion or embodiment
of
ideas, concepts and techniques in Confidential Information furnished by the
other Party hereunder shall not preclude the first Party’s independent
development of Products or generic requirements containing or embodying similar
ideas, concepts and techniques. Access to the disclosing Party’s Confidential
Information hereunder shall not preclude an individual employee of the receiving
Party who has seen such Confidential Information for the purposes of this
Agreement from working on future projects that relate to similar subject
matters, provided that such individual employee does not make reference to
the
Confidential Information and does not copy the Confidential Information during
the Confidentiality Period or refer to notes made as a result of access to
such
Confidential Information. Furthermore, nothing contained herein shall be
construed as preventing employees of either Party who had access to Confidential
Information from using that information retained as a part of their general
skill, knowledge, talent and expertise.
10
Article
8
- Intellectual Property Rights
8.01 All
intellectual and/or industrial property rights contained in Deliverables, except
for rights that are owned by or licensed to Consultant prior to the date of
the
relevant Purchase Order (“Pre-existing Works”), shall be considered a work made
for hire and shall exclusively vest in Philips, and Consultant hereby
irrevocably and unconditionally assigns and agrees to assign any and all such
rights to Philips or to cause such rights to be assigned to Philips.
8.02 Upon
Philips' request, Consultant agrees to render full assistance and co-operation
to Philips for the purpose of obtaining and enjoying such rights.
8.03 To
the
extent that any Pre-existing Works form part of any of the Deliverables,
Consultant shall provide written notice to Philips of such Pre-existing Works
and grant to Philips a royalty-free, non-exclusive, non-transferable (with
the
exception of transfer to Participants) license to use such Deliverables (and
any
Pre-existing Works forming part of the Deliverables) for Philips’ own business
use and for the purposes for which they were delivered but Philips will not
provide these Deliverables or copies of them to any third party unless
specifically agreed otherwise in writing.
8.04 Consultant
shall not sell, deliver or otherwise make available, directly or indirectly,
any
and all of the Deliverables to any third party, except for any Pre-existing
Works contained in or forming part of any Deliverable.
8.05 Consultant
warrants that the Services, Deliverables and other information performed or
supplied pursuant to a Purchase Order or Additional Purchase Orders will not
infringe or violate any patent, copyrights, trade secret, or any other
industrial or intellectual property right of any third party, and Consultant
shall indemnify and hold Philips harmless from and against any loss, cost,
liability or expense arising out of any infringement of any of said rights,
provided that Philips gives Consultant prompt written notice of any such claim
(provided however, any failure or delay in providing such notice shall not
relieve Consultant of its indemnity obligation except to the extent that defense
of the claim or cause of action is prejudiced) and allows Consultant to control
the defense and related settlement negotiations thereof.
11
8.06 Philips
warrants that any intellectual property and other information performed or
supplied by Philips pursuant to a Purchase Order will not infringe or violate
any patent, copyrights, trade secret, or any other industrial or intellectual
property right of any third party, and Philips shall indemnify and hold
Consultant harmless from and against any loss, cost, liability or expense
arising out of any infringement of any of said rights, provided that Consultant
gives Philips prompt written notice of any such claim (provided however, any
failure or delay in providing such notice shall not relieve Philips of its
indemnity obligation except to the extent that defense of the claim or cause
of
action is prejudiced) and allows Philips to control the defense and related
settlement negotiations thereof.
8.07
In
addition to the rights granted in Article 7.11 above, Consultant shall hereby
in
no way be precluded or limited from providing consulting services and/or
developing software or materials for itself or other clients, irrespective
of
the possible similarity thereof to materials which may be delivered to Philips.
It is explicitly understood that the above specifically excludes any of Philips’
Confidential Information used in, collected or otherwise obtained pursuant
to
the execution of a Purchase Order or Additional Purchase Orders, which
Confidential Information shall at all times remain proprietary to
Philips.
8.08 Consultant
shall secure from Consultant’s Personnel the intellectual property rights
required for Consultant to comply with its obligations hereunder.
Article
9
- Consultant’s Personnel
9.01 Consultant
shall ensure that Consultants’ Personnel shall adhere to such undertakings as
Philips may request including without limitation the premises’ rules and
procedures and the confidentiality obligations contained in Article 7 hereof.
Consultant’s Personnel shall sign a document specifying such undertakings at
Philips’ first request prior to the assignment of Consultant’s Personnel to a
Project or a Purchase Order hereunder.
9.02 Consultant
undertakes that Services shall be executed by reliable, adequately trained,
experienced, skilled and expert personnel in adequate number and in sensible
continuity in accordance with the Purchase Order and confirmation thereof,
and
Consultant shall exert its best efforts to ensure that Consultant’s Personnel
will implement same and will not be taken away from performance of the
applicable Services. However, if it is unavoidable that Consultant’s Personnel
will be substituted, Consultant hereby confirms that any replacement person
it
suggests will have at least comparable training, experience, expertise, skill
and reliability. Such replacement person may be assigned to the performance
of
the Services in accordance with the terms hereof. Philips has the right to
refuse on an individual basis any of Consultant’s Personnel if Philips has
reason to believe that such person’s respective performance and/or capabilities
are not adequate and shall inform Consultant of same within one (1) month of
starting date of such Consultant’s Personnel.
12
9.03 In
the
event that any of Consultant’s’ Personnel (a) commits any breach of his
obligations in accordance with these terms and conditions or a Purchase Order,
(b) commits a breach of the provisions of the undertakings referred to in
Article 9.01 hereof, or (c) in any way misconducts himself either on Philips’
premises or elsewhere, then Philips, in its sole discretion, may forthwith
preclude said person from admission to Philips’ premises and from provision of
Services. In such event, Philips shall notify Consultant immediately stating
the
reasons for such preclusion, and Consultant shall provide a replacement person
if Philips so requests.
9.04 Consultant
shall use its reasonable best efforts to replace persons unable to work through
illness or departure by other adequately trained, experienced, skilled and
reliable personnel in such a manner that the applicable Purchase Order or
Additional Purchase Order time schedule is not jeopardized.
9.05 Replacement
of Consultant’s Personnel performing Services at Consultants’ initiative or due
to any of the circumstances as described in this Article 9 shall be subject
to a
period of two (2) weeks time to get acquainted with the Project. During such
period, Consultant shall not charge any fees for such Services.
Article
10 - Premises, Furniture, and Equipment
10.01 Philips
hereby agrees to maintain the leasehold (the “Lease”) of the premises located at
000 Xxxxx Xxxxxx, Xxx Xxxx, Xxx Xxxx (the “Premises”) through December 31, 2008
(the “Expiration Date”), and to permit Consultant and Consultant’s Personnel to
use such Premises as it is currently occupied and used by SIG at no cost.
10.02 If
for
any reason whatsoever Consultant can no longer use the Premises prior to the
Expiration Date (the “Premature Lease Termination Date”), then Philips agrees
that the consideration to be paid to Consultant in the Purchase Order shall
be
increased through the Expiration Date by an amount of money equal to the total
rental cost of a lease for a new premises of like kind, taking into account
square footage, location and prevailing market conditions together with all
additional associated costs, including broker’s fees, moving fees and legal fees
incurred in obtaining such new premises. Notwithstanding the foregoing, Philips
agrees that from the Expiration Date to the end of the Term of this Agreement,
as amended and extended over time, that the consideration to be paid to
Consultant in the Purchase Order shall be increased by the total rental cost
of
a lease for a new premises of like kind, taking into account square footage,
location and prevailing market conditions.
10.03 While
working at the Premises, Consultant hereby agrees to use and occupy the Premises
only for the use permitted in the Lease and this Agreement, for Consultant’s
business and in no other manner and for no other purpose. Consultant shall
not
create or suffer a nuisance upon the Premises or use or permit the use of the
Premises for any extra-hazardous activities. Consultant shall maintain the
Premises in good working condition, shall deliver possession of the Premises
to
Philips broom clean, vacant and in the same condition as of the Commencement
Date, reasonable wear and tear accepted either upon the Expiration Date or
the
Premature Lease Termination Date; and shall not do, or permit to be done with
respect to the Premises, anything that would constitute a breach or violation
of
any term, covenant, or condition of the Lease or other default under the Lease.
Consultant shall not install any exterior signage indicating their occupancy
of
the Premises.
13
10.04 Philips
agrees to permit Consultant and Consultant’s Personnel to use and have access to
all of the equipment and furniture set forth in Annex 5 hereto, located at
the
Premises (“Furniture and Equipment”) in connection with the Services rendered
hereunder. Philips hereby grants Consultant an irrevocable option to purchase
from Philips the Furniture and Equipment for $1. The Option period shall begin
on the earlier to occur of (i) the termination of this Agreement as set forth
in
Article 14, (ii) the Expiration Period, or (iii) the Premature Lease Termination
Date and shall end on the third year anniversary of this Agreement.
Article
11 - Non-solicitation
11.01 Except
as
set forth in Article 6 and Article 11.02 hereof, for a period of one (1) year
after the termination of this Agreement, neither Consultant nor Philips will
solicit for employment such other’s employee(s) that are related to or involved
in rendering Services pursuant to the Purchase Orders (“Related Personnel”). For
the purposes of this Article 11 “solicit” shall include any act intended or
calculated to result in an employee leaving his/her employment but shall exclude
any of the following activities:
(i)
Advertising
for employment in any bulletin board (including electronic bulletin boards),
newspaper, trade journal or other publication available to the general
public;
(ii)
Participating
in any hiring fair or similar event open to the public and not targeted at
said
employees;
(iii) Use
of
recruiting or employee search firms that have been instructed and agreed in
writing not to solicit any said employee; and
(iv) Negotiating
with and/or offering employment to any employee who initially contacts such
entity solely as a result of any of the activities included in clauses (i)
to
(iii) above.
11.02 In
the
event that either Party wants to solicit any of the other Party’s Related
Personnel, the soliciting Party shall submit a prior written request for consent
to the other Party and such consent shall not be unreasonably withheld.
14
Article
12 - Permits, Licenses, Visas
12.01 If
and to
the extent Consultant requires any licenses, permits, registrations or other
authorizations of any governmental or semi-governmental body, agency, or
organization in connection with the execution of Services, Consultant shall
obtain such licenses, permits, registrations, and other authorizations and
Consultant shall indemnify and hold Philips harmless from and against any claims
of such governmental or semi-governmental bodies, agencies or organization
or of
any other third parties relating to the omission of Consultant to obtain such
licenses, permits, registrations and other authorizations.
12.02 Consultant
warrants and agrees that it will not assign to perform any Services under any
Purchaser Order to any individual who is an unauthorized alien under the
Immigration Reform and Control Act of 1986 or its implementing regulations.
Consultant shall indemnify and hold harmless Philips from and against any and
all liabilities, damages losses, claims or expenses (including attorneys’ fees)
arising out of any breach by Consultant of this Article. In the event any
Consultant's Personnel working under any Purchase Order are discovered to be
unauthorized aliens, Consultant will immediately remove such individuals from
the performance of their work and replace such individuals with individuals
who
are not unauthorized aliens.
Article
13 - Liability
13.01 Consultant
is responsible and will arrange at its own expense for sufficient insurance
coverage against the financial consequences of third party liability, illness,
accidents, and the like. Upon request, Consultant shall provide Philips with
written evidence of such insurance.
13.02 Philips
shall not be held liable to Consultant for any damage or injury sustained by
Consultant or Consultant’s Personnel while or as a result of being on Philips’
premises unless arising from any act of negligence, gross negligence or willful
conduct by Philips or its personnel.
13.03 Consultant
shall indemnify and hold Philips, its officers, agents, and personnel harmless
from any loss, damage, injury, liability, or claims including damage to person
or property arising from negligence of Consultant, Consultant’s Personnel, and
its agents while engaged in the performance of Services to the extent the same
is not caused by any act of negligence, gross negligence or willful misconduct
on the part of Philips, its officers, agents, or personnel or anyone engaged
by
Philips other than Consultant and Consultant’s Personnel.
15
13.04 Philips
shall not be held liable to Consultant for injuries and/or damages incurred
by
or to Consultant’s Personnel in connection with business trips undertaken by
them unless arising from any act of negligence, gross negligence or willful
conduct by Philips or its personnel.
13.05 Consultant
and any subcontractor that provides or performs any of the Services shall
maintain and keep in force, at its own expense, the following minimum insurance
coverage and minimum limits:
(i) workers’
compensation insurance, with statutory limits as required by the various laws
and regulations applicable to the employees of Consultant and any subcontractor
that provides or performs any of the Services;
(ii) employer’s
liability insurance, for employee bodily injuries and deaths, with a limit
of
one million dollars ($1,000,000) each accident;
(iii) commercial
general liability insurance, covering claims for bodily injury, death and
property damage, including premises and operations, independent contractors,
products, services and completed operations (as applicable to the Services),
personal injury, contractual, and broad-form property damage liability coverage,
with limits as follows: (1) occurrence limit of one million dollars ($1,000,000)
for bodily injury, death and property damage, one million dollars ($1,000,000)
for products and completed operations and two million dollars ($2,000,000)
combined aggregate; and
(iv) Excess
or
umbrella liability with a minimum limit of liability of not less than five
million dollars ($5,000,000) per occurrence.
Consultant
will provide Philips with a certificate of insurance evidencing the above
policies. Philips will be named as an additional insured with respect to the
Commercial General Liability policy. There shall be no material changes or
cancellation of such insurance without thirty (30) days prior written notice
to
Philips. Consultant shall be responsible for payment of any and all deductibles
and coinsurance provisions from insured claims under its policies of insurance.
The coverage afforded under any insurance policy obtained by Consultant pursuant
to these terms and conditions shall be primary coverage regardless of whether
or
not Philips has similar coverage. In addition, all policies, including the
workers’ compensation policy shall contain a waiver of subrogation in favor of
Philips. Consultant and its subcontractors shall not perform under the Agreement
without the prerequisite insurance. Upon Philips’s request, Consultant shall
provide Philips with certificates of such insurance including renewals thereof.
Insurance policy limits shall not affect the limit of liability of Consultant
or
its subcontractors.
13.06 If
Consultant is providing Services in a recognized profession, Consultant shall
carry the standard forms of insurance for that profession with a limit of two
million dollars ($2,000,000).
16
Article
14 -Option to Reduce Services; Termination
14.01 Philips
may at any time after December 31, 2008, with or without cause and in its sole
discretion give one hundred twenty (120) days written notice to Consultant
to
reduce the Services by up to twenty-five percent (25%) and the Parties will
adjust the fees payable hereunder accordingly.
14.02 In
addition to other rights set forth in this Agreement, the non-defaulting Party
may terminate this Agreement at any time if: (i) the other Party breaches any
material term or condition of this Agreement and fails to cure such breach
within ten (10) days after receipt of written notice of the same; (ii) the
other
Party becomes the subject of a voluntary petition in bankruptcy or any voluntary
proceeding relating to insolvency, receivership, liquidation, assignment for
the
benefit of creditors or similar proceeding; or (iii) the other Party becomes
the
subject of an involuntary petition in bankruptcy or any involuntary proceeding
relating to insolvency, receivership, liquidation, assignment for the benefit
of
creditors or similar proceeding, if such petition or proceeding is not dismissed
within thirty (30) days of filing.
Article
15 - Governing Law and Disputes
This
Agreement shall be governed by and construed in accordance with the laws of
the
State of New York, without regard to any principle of conflicts of law. The
United Nations Convention on Contracts for the International Sale of Goods
is
hereby expressly excluded. If a dispute arises with respect to this Agreement,
either Party shall, at any time prior to the initiation of arbitration, submit
the dispute to either a sole mediator selected by the Parties or to mediation
by
the American Arbitration Association (AAA). If not thus resolved, the dispute
shall be referred by either Party to a panel of neutral arbitrators selected
in
accordance with the commercial arbitration rules of AAA for binding arbitration.
The arbitration shall be held in New York City, New York and shall be governed
by the United States Arbitration Act. A court of competent jurisdiction may
enter the arbitration decision as a judgment. The arbitrators shall not be
empowered to limit, expand or modify this Agreement. A request by a Party to
a
court for interim protection shall not affect either Party's obligation
hereunder to mediate and arbitrate. On motion, the arbitrators may order limited
discovery, but in determining whether to permit discovery shall balance the
benefit of the requested discovery against the burden on the Party against
whom
discovery is sought. Each Party shall bear its own expenses and an equal share
of all the costs and fees of mediation and/or arbitration. Any mediator or
arbitrator shall be competent in the legal and technical aspects of the subject
matter of this Agreement. The content and results of mediation and/or
arbitration shall be held in confidence by all participants, each of whom will
be bound by an appropriate confidentiality agreement. Nothing herein shall
preclude either Party from seeking interim equitable relief from a court of
competent jurisdiction.
17
Article
16 - Subcontracting
16.01 In
the
event that Consultant intends to subcontract the Services to be performed under
a Purchase Order, then Consultant shall provide to Philips prior written notice
of any such intention to subcontract, and Philips shall have the right to
approve or disapprove or provide no comment/answer at all in response to such
written notice. Philips shall have the right to recommend a sub-contracting
party in those situations where subcontracting is being proposed by
Consultant
16.02 Consultant
shall remain liable for the acts of its sub-contracting parties whether or
not
Philips approved or recommended or declined to comment on the selection of
a
sub-contracting party. Any subcontracting shall remain what is commonly referred
to as “invisible” to Philips; Philips shall deal exclusively with Consultant.
Consultant is responsible for delivery of the total package of agreed Services
to Philips at all times.
Article
17 - Sustainability
17.01
Consultant’s execution of this Agreement evidences Consultant’s present
compliance, and continuing commitment to adhere to the Royal Philips Electronics
Supplier Sustainability Declaration (the “Sustainability Declaration” which
adopts and incorporates the Electronics Industry Code of Conduct (the “EICC”).
The Sustainability Declaration and EICC may be amended from time to time can
be
found at xxxx://xxx.xxxxxxx.xxxxxxx.xxx/xxxxxxxxxxx/.
17.02 This
Agreement is not a list of all content limitations or restrictions that may
be
applicable. Consultant’s compliance with this Agreement does not limit
Consultant’s obligation to comply with applicable laws and with Philips’
country-specific sustainability requirements.
17.03
Philips
will have a right, at its sole cost and expense, of audit to verify compliance
with this Article 17. Such audit can either be conducted by employees of Philips
or by independent auditors.
17.04 Any
audit
will be announced at least ten (10) working days in advance and shall be
conducted during normal business hours. Any audit performed by Philips shall
not
give, or be construed as giving, Consultant any right which Consultant would
not
have in the absence of such audit.
18
17.05 Any
non-compliance with this Article 17 shall be regarded as a material breach
as
referred to in Article 14.01.
Article
18 - Miscellaneous
18.01
Assignment. Neither Party may assign any Purchase Order or delegate any of
its
rights or duties without the prior written approval of the other Party (except
for assignments or delegations among Philips and its Participants). Any
attempted assignment or transfer, whether voluntary or by operation of law,
made
in contravention of the terms hereof shall be void and of no force and effect.
Except as otherwise provided herein, these terms and conditions and the Purchase
Order terms shall inure to the benefit of, and shall be binding upon, the
Parties and permitted successors and assigns.
18.02
No
Third Party Rights. Nothing in this Agreement shall give rise to any rights
in
any person or entity that is not a party to this Agreement.
18.03
Independent Contractor. Nothing in this Agreement shall in any way be construed
to constitute either Party as the agent, employee, or representative of the
other. Each of the Parties acknowledges that in performing its obligations
under
this Agreement it is an independent contractor, without any authority or right
to act in the name of the other except as expressly provided herein. Neither
Party shall have the authority to conclude contracts for, on behalf of, or
in
the name of the other, or otherwise to bind the other to any legal obligation
or
undertaking, or to represent to any third parties that it has such authority,
or
purport to attempt to exercise any such authority in violation of this
Agreement. Neither Party nor its employees (including its third party
contractors) shall be entitled to any benefits provided by the other Party
to
its employees.
18.04
Notices. All notices provided in connection with any Purchase Order shall be
in
writing and shall be delivered by Federal Express or other reputable courier
service or by mail, postage prepaid, certified or registered, return receipt
requested. Each notice shall be addressed to the Party at the address set forth
on the Purchase Order or at such other address as a Party shall provide by
notice to the other Party. Notice shall be deemed effective one day after
sending, except in the case of delivery by mail, which shall be deemed effective
three days after sending.
If
to
Philips:
Philips
Electronics North America Corporation
Attention:
General Counsel
0000
Xxxxxx xx xxx Xxxxxxxx
Xxx
Xxxx,
XX 00000
19
With
a
copy to:
Philips
General Purchasing
Attention:
Address
Phone
Fax
If
to
Consultant:
Consultant
Attention:
Address
Phone
Fax
With
a
copy to:
Consultant
Attention:
Address
Phone
Fax
18.05
Survival. Articles 1, 7, 8, 11, 13.03, 14.01, 15, and 18 shall survive the
expiration or termination of this Agreement or the applicable Purchase
Order.
18.06
Counterparts. Purchase Orders may be executed in counterparts, each of which
will be deemed an original, but all of which will constitute one and the same
instrument. Any facsimile copy of a signed counterpart shall be treated the
same
as a signed original.
18.07
Waivers. No waiver shall be effective unless it is in writing, signed by the
Party against which the waiver is claimed. The failure of either Party to
require performance under any provision of a Purchase Order or these terms
and
conditions shall in no way affect the right of such Party to require full
performance at any subsequent time, nor shall the waiver by either Party of
a
breach of any provision of a Purchase Order or these terms and conditions
constitute a waiver of any succeeding breach of the same or any other
provision.
18.08
Entire Agreement. This Agreement, together with the annexes attached hereto
and
such other documents incorporated therein by reference, shall constitute the
entire agreement between the Parties with respect to the subject matter hereof,
and supersedes all prior representations, negotiations, writings, memoranda
and
agreements, either oral or written, with respect thereto.
20
The
following documents shall be deemed to form and be read and construed as
integral part of this Agreement:
*
Annex
1: Pricing Structure
*
Annex
2: Statement of Work + Purchase Orders
*
Annex
3: Acceptance Procedure
*
Annex
4: Mutual Non-Disclosure Agreement
*
Annex
5: Furniture and Equipment
If
any
conflict appears between the terms and conditions of this Agreement and any
of
the above documents, the terms and conditions contained in the body of this
Agreement shall prevail.
18.9
Amendment, Modification. No modification, variation, supplement or amendment
of
a Purchase Order or these terms and conditions shall be of any force unless
it
is in writing and has been signed by both of the Parties.
18.10
Headings. Titles of sections and subsections are for convenience only and
neither limit nor amplify the provisions hereof.
18.11
Severable. If any one or more provisions hereof shall be invalid, illegal,
or
unenforceable in any respect, the validity, legality and enforceability of
the
remaining provisions contained herein shall not in any way be affected or
impaired thereby. The parties agree to negotiate in good faith, in order to
replace the invalid provisions with valid provisions that conform as closely
as
possible to the economic and commercial intent of the invalid
provisions.
18.12
Force Majeure. In the event of a Force Majeure situation (as defined
hereinafter) the Party being delayed thereby shall inform the other Party to
any
Purchase Order hereunder as soon as possible but in any event within ten (10)
days after the commencement of such Force Majeure situation specifying the
nature of the Force Majeure situation as well as the estimated duration
thereof.
In
the
event the Force Majeure situation continues for a period of more than thirty
(30) days, then either Party is entitled to terminate such Purchase Order
affected thereby by simple notice in writing and without either Party being
liable for damages towards the other Party. If the affected Party does not
wish
to terminate the Purchase Order in accordance with the above, the respective
Parties’ rights and obligations will be suspended and a new time schedule shall
be agreed upon between the Parties. “Force Majeure” shall be understood to mean
and include damage or delay caused by Acts of God, acts or regulations or
decrees of any government (de facto or de jure) natural phenomena such as
earthquakes and floods, fires, riots, wars, freight embargoes, lockouts or
other
causes whether similar or dissimilar to those enumerated above unforeseeable
and
beyond the reasonable control of the pertaining Parties and which prevent the
total or partial carrying out of any obligation under a Purchase Order.
21
18.13
Limitation of Liability. Philips' total liability arising out of this Agreement
shall be limited to the aggregate value of the fees paid and to be paid by
Philips to Consultant under this Agreement or any Purchase Order hereunder.
IN
NO EVENT SHALL PHILIPS BE LIABLE TO THE OTHER PARTY FOR ANY INDIRECT, SPECIAL,
OR CONSEQUENTIAL DAMAGES INCLUDING, WITHOUT LIMITATION, LOST PROFITS,
IRRESPECTIVE OF THE WAY IN WHICH SUCH DAMAGES MAY ARISE, EVEN IF PHILIPS HAS
BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. The foregoing limitations
of
Article 18.13 will not apply to claims by either Party for bodily injury or
damage to real property or tangible personal property for which the other Party
is legally liable.
18.14
Excluded Provider. If Consultant is providing any healthcare related Services,
Consultant represents and warrants that it, and, to the best of its knowledge,
its employees and subcontractors providing the Services are not debarred,
excluded, suspended or otherwise ineligible to participate in a federal health
care program, nor have they been convicted of any health care related crime
(an
"Excluded Provider"). Consultant shall promptly notify Philips in writing in
the
event that it or it becomes aware that any of its employees or subcontractors
providing the Services has become an Excluded Provider. Philips may terminate
the Agreement upon written notice to Consultant if Consultant, or any of its
employees or subcontractors providing the Services becomes an Excluded Provider.
Provided, however, that Philips shall not have the right to terminate the
Agreement if (i) the event relates to an employee or approved subcontractor
providing Services and (ii) Consultant promptly replaces that service provider
with one who is not an Excluded Provider.
22
IN
WITNESS WHEREOF, the Parties, by their duly authorized representatives, have
executed this Agreement as of the Effective Date.
PHILIPS
ELECTRONICS NORTH AMERICA CORPORATIONCONSULTANTSIGNATURE
PRINT
NAME
TITLE
DATE
PHILIPS
SIGNATURE
/s/ Xxxxxxx X. Xxxxxxxxx
PRINT
NAME Xxxxxxx X. Xxxxxxxxx
TITLE
SVP- Chief Information Officer
DATE
2
October, 2007
PHILIPS
SIGNATURE
/s/ Xxxxxx X. Xxxxxxxx
PRINT
NAME Xxxxxx X. Xxxxxxxx
TITLE
SRVP Customer Service North America
DATE
1
October, 2007
23
Annex
1 -
Pricing Structure
Task
and deliverables
In
the
attached spreadsheet there are details of each activity provided by HSS,
included are proposed end dates for services. At this stage the end dates are
plans in place and updating of these plans will take place via the regular
scheduled meetings (referred to in the next section). It is expected that some
of these services will be transferred to PMS while others will be superseded
by
internal technology development inside PMS.
A
copy of
the project listing from the excel file is provided below for
reference.
24
ref
#
|
Application
Name
|
Brief
desc.
|
Day
1 = date of transfer to HSS
|
Day
2 = date of transfer to Philips
|
PMS
Business Owner current
|
|
|
|
MM/DD/YY
|
MM/DD/YY
|
|
[***]
|
[***]
Confidential Treatment Requested.
25
Payment
of Fees
Fees
related to the preceding deliverables are [***]. A purchase order for this
activity will be drawn up on the Philips side by the central Information
Technology department.
A
separate PO will be created for the value of $[***], this will be billed [***]
under the agreed payment terms and conditions. This is to cover the development,
deliver and deployment of the [***] development listed in the attached project
list. This is called out separately on request of North American Sales and
Service for tracking purposes.
[***]
Reporting for these areas in terms of status and issues must be provided
separately as described below in Annex 2 (SOW).
No
further SOW to be drawn up with Philips except via the Information Technology
department.
Subject
to the Limitation set forth in Article 14.01 of the Agreement, In the event
a
service is to be transferred prior to the end of the overall contract an amount
will be reduced from the overall contract amount and amortized over the
remaining contract period. This amount will be calculated based on number of
staff engaged in the specific area and the remaining contract time
[***]
Confidential Treatment Requested
26
Annex
2
Statement
of Work
HSS
Consultancy, LLC provision of IT services and support to Philips Medical
Systems.
Table
of Contents
Outline
|
27
|
Task
and deliverables
|
27
|
Managing
|
28
|
Responsibilities
|
29
|
Payment
of fess
|
29
|
Outline
This
statement of work (SOW) refers to the services and support provided by HSS
Consultancy, LLC. (HSS) to Philips Medical Systems (PMS) in the area of
Information Technology (IT) deliverables. The SOW is designed to outline the
activities and deliverables for the duration of the contract and outline
conditions for transfer of services to PMS at dates to be
determined.
This
is
the SOW referred to in that certain Information Technology Consultancy
Agreement, dated October 1, 2007, executed between HSS and Philips Electronics
North America Corporation (the “Consultancy Agreement”).
Task
and deliverables
- Shall be set forth in Annex 1 Pricing Structure
The
services are broken into 2 areas.
1.
|
Projects:
If an area has a project running this is indicated on the spreadsheet
along with the project manager and PMS business owner. Each project
is
managed by HSS with reporting back to PMS IT and PMS relevant business
management. Deliverables are described separately per project in
standard
specification and work package documents. Variation to these projects
for
whatever reason must be cleared with the monthly management meeting
as
detailed in the next section.
|
27
2.
|
Support:
If an area is in production it is indicated in the spreadsheet under
column support
in place Y/N.
For support the PMS business owner is also listed. Support for
applications is provided on a service level agreement basis for each
application. It is possible that support is multi leveled and occurs
inside PMS along with HSS in this case the level and location of
support
is also outlined. To be specific there are the following areas that
must
be focused on as part of support;
|
a.
|
Provision
of level 2 and level 3 support for all outsources projects under
HSS
control.
|
b.
|
Provision
of all necessary training and rollout management for all outsourced
projects under HSS control.
|
c.
|
Provision
of training to level 1 customer service team currently based in
Atlanta.
|
d.
|
Provision
of sales support to the North American Philips organization team
for
deployment of developed
applications.
|
Managing
There
will be 4 prime levels of management for this relationship. Informal contact
will also occur with individuals per project or support level thus this is
not
meant to be an exhaustive list rather this is a minimum amount of governance
to
cover this SOW.
1.
|
Project
Management:
Within a project the PMS project manager along with his/her HSS
counterpart will organize regular meetings to discuss progress against
plans. It is estimated these meetings would be monthly in nature
but may
be more frequent dependant on the work being carried
out.
|
2.
|
Support
Levels:
Metrics will be provided against the SLA’s in place per application
supported, reported via the internet for PMS to view and pull information
as needed.
|
3.
|
Monthly
Service Update:
There will be a phone conference organized on a monthly basis by
PMS IT.
In attendance will be representatives from the following organizations.
HSS, PMS IT, PMS Global Customer Service and PMS North American.
This
meeting will consist of a service update from the HSS representative
covering all applications in project or support. The update will
show
status, current issues, and actions required by any of the parties
present. It is anticipated that if the preceding two areas are functioning
well that this meeting can be limited to 1 hour in length, however
longer
meeting times will be established initially to embed the
activity.
|
4.
|
Quarterly
Review:
There will be a face-to-face meeting held once a quarter also with
representatives from the organizations mentioned previously. This
will be
a longer update (est. ½ day) to update in detail on projects, support
levels and PMS activities that effect this statement of work. During
the
first quarterly review, the parties agree to create an extensive
SOW.
|
28
Responsibilities
Both
PMS
& HSS have responsibilities as part of this SOW as follows:
PMS:
Adherence to the service policies in place today with the PMS Service Innovation
Group. Providing timely specifications and support to enable the complete
delivery of projects. Resources as necessary for testing of
solutions.
HSS:
Delivery according to specification of IT solutions. Delivery of support as
per
described SLA’s. Resources as needed to train and deploy solutions, this will be
based on a project by project basis.
Detailed
responsibilities are outlined in the specifications, project descriptions &
SLA’s.
Payment
of fees - Shall be set forth in Annex 1 -
Pricing Structure
29
Annex
3:
ACCEPTANCE PROCEDURE
Consultant
shall submit the Deliverables of each Project to Philips or applicable
Participant to enable Philips/Participant to carry out the acceptance test
in
accordance with this Agreement and the terms contained in the pertaining
Purchase Order. Unless specifically stated otherwise, each Deliverable shall
require Philips/Participant’s approval in writing that the work performed, or
part thereof, meets the requirements as agreed with Consultant in the Purchase
Order. In case no such approval has been granted, the Parties will work together
in good faith to resolve the issues relating to the Deliverables.
In
developing software within the scope of a Project, Consultant shall apply
standards, programming languages, development methods, and tools as are
generally accepted in the software industry and will facilitate programming
and
cost-efficient future development, customizing and maintenance of such software.
Prior
to
delivery of the agreed Deliverables to Philips, Consultant shall submit the
Deliverables to a system test in order to determine whether the Deliverables
function according to the requirements and specifications as set out in the
Purchase Order. Said testing shall be executed both on each of its constituting
parts and on the Project Deliverables in total.
Philips/Participant
and Consultant will jointly draft a test plan for each Project under this
Agreement, which will include the features to be tested, the input required
to
exercise these features, and a test schedule. This test plan is subject to
approval by Philips/Participant.
During
a
period of thirty (30) days following delivery of the agreed Deliverables,
Philips shall carry out the test plan in order to test the functions set forth
in the requirements and/or specification as agreed upon in the Purchase Order.
During this period, Philips/Participant will notify Consultant in writing of
any
errors/defects discovered in the Deliverables by means of a sufficiently
detailed problem report. Consultant shall remedy such errors/defects in the
Deliverables without delay but in any event within thirty (30) days after
receipt of notification either by making correction or by providing replacement
copies. After said delivery of such remedy the aforementioned thirty (30) day
test period for such remedied Deliverable under the terms and conditions of
verification and remedy as set out above shall apply.
Upon
finalization of the tests as referred to above, and provided Philips/Participant
is fully satisfied that the Deliverables conform to the requirements and
specifications as set out in the Purchase Order, Philips/Participant will sign
and issue to Consultant an acceptance document to evidence its acceptance of
the
tested Deliverables.
Notwithstanding
the foregoing, no notice of errors or defects, failure to provide notice of
errors or defects, or acceptance of Deliverables by Philips shall relieve
Consultant of any warranty obligations arising under any Purchase
Order.
30
Annex
4:
MUTUAL NON-DISCLOSURE AGREEMENT
“PENAC”
PHILIPS
ELECTRONICS NORTH AMERICA CORPORATION
0000
Xxxxxx xx xxx Xxxxxxxx
Xxx
Xxxx,
Xxx Xxxx 00000
“Consultant”
Business
Entity: Delaware corporation
Contact
Person:
Phone:
Phone:
Fax:
Fax:
Effective
Date: October 1, 2007
Disclosure
Period: One (1) year period beginning on the Effective Date and ending on the
day immediately prior to the first anniversary of the Effective
Date.
Confidentiality
Period: Three (3) years beginning on the Effective Date and ending on the day
immediately prior to the third anniversary of the Effective Date.
Purpose:
To provide consultancy services.
PENAC
and
Consultant, each having its respective place of business address set forth
above, hereby enter into this Non-Disclosure Agreement, effective as of the
Effective Date. Included in the definition of PENAC are its subsidiaries and
Participants that have a need to know the Information disclosed by the
disclosing party or on whose behalf Information is being disclosed to the
receiving party.
1.
Mutual
Benefit. PENAC and Consultant, for their mutual benefit, desire to disclose
to
each other certain Information (defined in Paragraph 2 below) for the Purpose.
2.
Definition of Information. Information shall mean all business and technical
information, including but not limited to product pricing, specifications,
designs, plans, drawings, software, data, prototypes, customer information,
marketing, financial or other business information, promotional plans, and
other
information which are proprietary or confidential to the disclosing party or
to
a third party, and all copies and derivatives thereof from which such
information is discernible. Information may be in any form or medium, tangible
or intangible, and may be communicated in writing, orally, through visual
observation, electrical, optical, or magnetic media, or otherwise. Information
disclosed in tangible form will be subject to this Agreement if it is clearly
labeled as "Proprietary" or "Confidential." Information disclosed in other
than
tangible form will be subject to this Agreement if it is identified as
proprietary or confidential at the time of disclosure, and is summarized in
a
writing delivered to receiving party’s contact person identified above, by mail
or by facsimile, within thirty (30) days of such disclosure.
31
3.
Restricted Use of Information During Confidentiality Period. This Agreement
applies to Information disclosed during the Disclosure Period. The receiving
party agrees that for the Confidentiality Period: receiving party shall (a)
use
the Information only for the Purpose, (b) hold the Information in a secure
location and in confidence, (c) reproduce Information only to the extent
essential to fulfilling the Purpose, and (d) not disclose Information to any
third parties, without the prior written consent of the disclosing party and
only to those employees or representatives who are on a need to know basis
for
the Purpose and who are also under a similar duty of confidentiality as required
herein. Upon the disclosing party’s written request, receiving party shall
either return to disclosing party all the Information or shall certify to
disclosing party that all media containing Information have been
destroyed.
4.
Restriction Does Not Cover. The foregoing restrictions on receiving party’s use
or disclosure of Information shall not apply to Information that receiving
party
can demonstrate: (a) was independently developed by or for receiving party
without reference to the Information, or received without restrictions; or
(b)
has become generally available to the public without breach of confidentiality
obligations of receiving party or another party; or (c) was in receiving party’s
possession or was known by receiving party without restriction at the time
of
disclosure. Each party understands that the other party may develop systems,
software, components and/or other items (“Products”) similar or related in
functionality to the other party’s Products, provided that the requirements of
this Agreement are observed. Each party agrees that inclusion or embodiment
of
ideas, concepts and techniques in Information furnished by the other party
hereunder shall not preclude the first party’s independent development of
Products or generic requirements containing or embodying similar ideas, concepts
and techniques. Access to the disclosing party’s Information hereunder shall not
preclude an individual employee of the receiving party who has seen such
Information for the purposes of this Agreement from working on future projects
that relate to similar subject matters, provided that such individual employee
does not make reference to the Information and does not copy the Information
during the Confidentiality Period or refer to notes made as a result of access
to such Information. Furthermore, nothing contained herein shall be construed
as
preventing employees of either party who had access to Information from using
that information retained as a part of their general skill, knowledge, talent
and expertise.
32
5.
Legal
Requirement to Disclose. In the event a receiving party is legally required
to
disclose all or any part of the Information, disclosure pursuant to such legal
requirement shall not be a breach of this Agreement if the receiving party:
(a)
provides the disclosing party with prompt notice of such request(s) and the
documents requested thereby so that disclosing party may seek an appropriate
protective order and/or waiver of the receiving party’s compliance with the
provisions of this Agreement; and (b) consults with disclosing party on the
advisability of taking legally available steps to resist or narrow such request;
or (c) seeks a protective order covering the Information sought to be disclosed.
If in the absence of a protective order or the receipt of a waiver hereunder,
receiving party is nonetheless, in the written opinion of its legal counsel,
compelled to disclose Information, receiving party may disclose such Information
to the requesting tribunal or agency without liability hereunder; provided,
however, that receiving party shall if permitted under the law: (i) give
disclosing party written notice of Information to be so disclosed as far in
advance of its disclosure as is reasonably practicable; (ii) disclose only
such
portion of Information required to be disclosed; and (iii) use its best efforts
to assist the disclosing party in obtaining confidential treatment of
Information to be disclosed. Notwithstanding the foregoing, the parties
acknowledge that Consultant is a wholly-owned subsidiary of a reporting company
under the Securities and Exchange Act of 1934 as amended (the “1934 Act”), and
as such has certain reporting obligations pursuant to the 1934 Act. Accordingly,
nothing in this Article 5 shall prevent or prohibit Consultant from meeting
its
legally binding reporting requirements regarding this Agreement or the Services
provided thereunder, including the filing of appropriate documents with the
Securities and Exchange Commission and the making of appropriate press releases
or announcements related thereto that includes the name of “Philips” therein.
6.
Ownership of Information. Except as expressly provided herein, all Information,
as between the parties, shall remain the property of the disclosing party.
The
disclosing party does not grant any license, explicitly or implicitly, under
any
trademark, patent, copyright, mask work protection, trade secret or any other
intellectual property right by disclosing Information to the receiving party
or
by executing this Agreement. Neither disclosure of Information to the receiving
party nor execution of this Agreement constitutes the disclosing party's
representation, warranty, assurance, inducement, endorsement or guarantee with
respect to freedom from claims of patent, trademark, copyright or trade secret
infringement or mask work protection rights or any other intellectual property
rights of third parties or of the disclosing party. The disclosing party
disclaims all warranties regarding Information it discloses, including all
warranties as to the accuracy or utility of such Information. Execution of
this
Agreement and the disclosure of Information pursuant to this Agreement do not
constitute or imply any commitment, promise or inducement by either party to
make any purchase or sale, or to enter into any additional agreement of any
kind.
7.
U.S.
Export Requirements. The parties acknowledge that certain product, software and
technical Information provided pursuant to this Agreement are subject to United
States export laws and regulations and agree that any use or transfer of such
items must be authorized by the appropriate United States government agency.
Neither party shall directly or indirectly use, distribute, transfer or transmit
any item of Information (even if incorporated into other products, software
and
technical information), except in compliance with United States export laws
and
regulations; provided, however, that the receiving party shall secure the
disclosing party's written consent before any such use, distribution, transfer
or incorporation.
33
8.
Arbitration. If a dispute arises with respect to this Agreement, either party
shall, at any time prior to the initiation of arbitration, submit the dispute
to
either a sole mediator selected by the parties or to mediation by the American
Arbitration Association (AAA). If not thus resolved, the dispute shall be
referred by either party to a panel of neutral arbitrators selected in
accordance with the commercial arbitration rules of AAA for binding arbitration.
The arbitration shall be held in New York City, New York and shall be governed
by the United States Arbitration Act. A court of competent jurisdiction may
enter the arbitration decision as a judgment. The arbitrators shall not be
empowered to limit, expand or modify this Agreement. A request by a party to
a
court for interim protection shall not affect either party's obligation
hereunder to mediate and arbitrate. On motion, the arbitrators may order limited
discovery, but in determining whether to permit discovery shall balance the
benefit of the requested discovery against the burden on the party against
whom
discovery is sought. Each party shall bear its own expenses and an equal share
of all the costs and fees of mediation and/or arbitration. Any mediator or
arbitrator shall be competent in the legal and technical aspects of the subject
matter of this Agreement. The content and results of mediation and/or
arbitration shall be held in confidence by all participants, each of whom will
be bound by an appropriate confidentiality agreement. Nothing herein shall
preclude either party from seeking interim equitable relief from a court of
competent jurisdiction.
9.
General. This Agreement constitutes the entire agreement of the parties with
respect to Information and the parties' respective obligations in connection
with Information disclosed hereunder and supersedes all prior oral and written
agreements and discussions with respect thereto. Each party intends that a
facsimile of its signature printed by a receiving fax machine be regarded as
an
original signature and agrees that this Agreement can be executed in
counterparts. The parties can amend or modify this Agreement only by a writing
duly executed by their respective authorized representatives. Either party’s
failure to enforce any provision, right or remedy under this Agreement shall
not
constitute a waiver of such provision, right or remedy. This Agreement and
performance thereunder shall be governed by the laws of the state of New York,
U.S.A., excluding its conflict of law provisions. Recipient hereby submits
to
all New York courts of competent jurisdiction.
10.
Assignment Rights. Neither party shall assign this Agreement and/or delegate
its
rights, obligations and liabilities under the Agreement, either wholly or in
part, without notice to and consent of the other party; provided, however,
that
in connection with either party’s sale or transfer of all or substantially all
of its assets used in the performance of this Agreement (the “assets”) to any
present or future Participant of such party or to another entity, the party
disposing of the assets shall have the right to assign the Agreement without
the
consent of the other party.
34
11.
Captions Are Not a Part of Agreement. The captions of the sections used in
this
Agreement are only for the purpose of reference and are not intended to be
a
part of the Agreement or in any way to define, limit or describe the scope
or
intent of the particular provision to which they refer.
IN
WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed
on
the date set forth below such party’s name.
PHILIPS
ELECTRONICS NORTH AMERICA CORPORATION
By:___/s/
Xxxxxxx Vashovsky______________________________
Name:___Stanley
Vashovsky____________________________
Title:___
Chairman/CEO_____________________________
Date
Signed:____10/01/07______________________
By:____/s/
Xxxxxxx Anderberg_____________________________
Name:___
Xxxxxxx Anderberg____________________________
Title:____SVP
Chief Information Officer____________________________
Date
Signed:____10/02/07______________________
By:___/s/
Xxxxxx X. Kirkland______________________________
Name:
___Thomas H. Kirkland___________________________
Title:
SRVP
Customer Services North
America
Date
Signed:____10/01/07______________________
35
Annex
5
-Furniture and Equipment
ITEM
|
Quantity
|
|
|
Executive
Desk
|
6
|
Executive
Chair
|
16
|
Projectors
|
4
|
Workbench
Desks
|
33
|
Standard
Chair
|
36
|
Large
Conference table
|
1
|
Small
Conference table
|
2
|
Book
Shelving
|
9
|
Credenza
units
|
4
|
Printer
Table
|
1
|
Large
Shelving unit
|
2
|
LaserJet
Printer 4250
|
1
|
Color
LaserJet 8550
|
1
|
Printer
/ Fax
|
4
|
LCD
Monitors
|
37
|
LCD
/ Plasma TV's
|
5
|
Fish
Tank
|
1
|
Dell
Latitude d410
|
1
|
Dell
Latitude D420
|
1
|
Dell
Laptop D610
|
11
|
Dell
Laptop D620
|
9
|
Dell
Precision 670
|
6
|
Dell
Precision 690
|
13
|
Dell
Optiplex gx620
|
2
|
Leather
Chair
|
4
|
Leather
Couch
|
1
|
Leather
Ottoman
|
1
|
Photo
Copier
|
1
|
Podium
|
1
|
Whiteboard
|
2
|
Servers
|
9
|
Server
Racks
|
2
|
supplemental
AC for Servers
|
1
|
UPS
|
1
|
Ambient
Equipment
|
Dell
PowerEdge Servers
|
Qty.
|
PE860
|
1
|
PE1950
|
2
|
PE2950
|
1
|
PE2850
|
1
|
PE4600
|
1
|
PE2650
|
1
|
PE2550
|
7
|
PE1650
|
3
|
PE350
|
1
|
Compaq
|
|
ML370
|
1
|
TOTAL
|
19
|
36