THIS
AGREEMENT is made and entered into as of this ___ day of _____, 2004, by and between
Intrepid Capital Management Funds Trust, a Delaware statutory trust (the
“Trust”) and U.S. Bancorp Fund Services, LLC, a Wisconsin limited
liability company (“USBFS”).
WHEREAS,
the Trust is registered under the Investment Company Act of 1940, as amended (the
“1940 Act”), as an open-end management investment company, and is authorized to
issue shares of beneficial interest in separate series, with each such series representing
interests in a separate portfolio of securities and other assets;
WHEREAS,
USBFS is, among other things, in the business of providing fund administration services
for the benefit of its customers; and
WHEREAS,
the Trust desires to retain USBFS to provide fund administration services for each series
of the Trust listed on Exhibit A hereto (as amended from time to time) (each a
“Fund”, collectively the “Funds”).
NOW,
THEREFORE, in consideration of the promises and mutual covenants herein contained, and
other good and valuable consideration, the receipt of which is hereby acknowledged, the
parties hereto, intending to be legally bound, do hereby agree as follows:
1. |
Appointment
of USBFS as Administrator |
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The
Trust hereby appoints USBFS as administrator of the Trust on the terms and conditions set
forth in this Agreement, and USBFS hereby accepts such appointment and agrees to perform
the services and duties set forth in this Agreement. |
2. |
Services
and Duties of USBFS |
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USBFS
shall provide the following fund administration services for the Funds, including,
without limitation: |
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A. |
General
Fund Management: |
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(1) |
Act
as liaison among all Fund service providers. |
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a. |
Corporate
secretarial services. |
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b. |
Office
facilities (which may be in USBFS’s or its affiliate’s own offices). |
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c. |
Non-investment-related
statistical and research data as needed. |
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(3) |
Coordinate
the Trust’s Board of Trustees’ (the “Board of Trustees” or
the “Trustees”) communications, such as: |
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a. |
Establish
meeting agendas. |
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b. |
Prepare
reports for the Board of Trustees based on financial and administrative data. |
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c. |
Evaluate
independent auditor. |
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d. |
Secure
and monitor fidelity bond and director and officer liability coverage, and make
the necessary Securities and Exchange Commission (the “SEC”) filings
relating thereto. |
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e. |
Prepare
minutes of meetings of the Board of Trustees and Fund shareholders. |
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f. |
Recommend
dividend declarations to the Board of Trustees, prepare and distribute to
appropriate parties notices announcing declaration of dividends and other
distributions to shareholders. |
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g. |
Provide
personnel to serve as officers of the Trust if so elected by the Board of
Trustees, attend Board of Trustees meetings and present materials for Trustees’ review
at such meetings. |
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a. |
Prepare
appropriate schedules and assist independent auditors. |
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b. |
Provide
information to the SEC and facilitate audit process. |
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c. |
Provide
office facilities. |
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(5) |
Assist
in overall operations of the Fund. |
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(6) |
Pay
Fund expenses upon written authorization from the Trust. |
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(7) |
Monitor
arrangements under shareholder services or similar plan. |
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(1) |
Regulatory
Compliance: |
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a. |
Monitor
compliance with the 1940 Act requirements, including: |
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(i) |
Asset
diversification tests. |
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(ii) |
Total
return and SEC yield calculations. |
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(iii) |
Maintenance
of books and records under Rule 31a-3. |
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(iv) |
Code
of Ethics requirements for the disinterested Trustees of the Fund. |
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b. |
Monitor
Fund’s compliance with the policies and investment limitations of the
Trust as set forth in its current prospectus (the “Prospectus”) and
statement of additional information (the “SAI”). |
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c. |
Maintain
awareness of applicable regulatory and operational service issues and recommend
dispositions. |
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a. |
Prepare
and file with the appropriate state securities authorities any and all required
compliance filings relating to the qualification of the securities of the
Trust, each Fund, or class of shares of a Fund, as applicable, so as to enable
the Trust to make a continuous offering of its shares in all states. |
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b. |
Monitor
status and maintain registrations in each state. |
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c. |
Provide
information regarding material developments in state securities regulation. |
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(3) |
SEC
Registration and Reporting: |
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a. |
Assist
Fund counsel in updating the Prospectus and SAI and in preparing proxy
statements and Rule 24f-2 notices. |
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b. |
Prepare
and file annual and semiannual reports, Form N-SAR filings and Rule 24f-2
notices. |
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c. |
Coordinate
the printing, filing and mailing of publicly disseminated Prospectuses and
reports, and amendments and supplements thereto. |
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d. |
File
fidelity bond under Rule 17g-1. |
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e. |
File
shareholder reports under Rule 30b2-1. |
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f. |
Monitor
sales of each Fund’s shares and ensure that such shares are properly
registered or qualified, as applicable, with the SEC and the appropriate state
authorities. |
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a. |
Monitor
the Trust’s status as a regulated investment company under Subchapter M,
including, without limitation, review of the following: |
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(i) |
Asset
diversification requirements. |
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(ii) |
Qualifying
income requirements. |
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(iii) |
Distribution
requirements. |
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b. |
Calculate
required distributions (including excise tax distributions). |
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(1) |
Provide
financial data required by the Fund’s Prospectus and SAI. |
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(2) |
Prepare
financial reports for officers, shareholders, tax authorities, performance
reporting companies, the Board of Trustees, the SEC, and independent auditors. |
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(3) |
Supervise
the Trust’s custodian and fund accountants in the maintenance of the Trust’s
general ledger and in the preparation of the Fund’s financial statements,
including oversight of expense accruals and payments, of the determination of
net asset value of the Trust’s net assets and of the Trust’s shares,
and of the declaration and payment of dividends and other distributions to
shareholders. |
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(4) |
Compute
the yield, total return and expense ratio of each class of each Fund, and each
Fund’s portfolio turnover rate. |
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(5) |
Monitor
the expense accruals and notify the Trust’s management of any proposed
adjustments. |
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(6) |
Prepare
monthly financial statements, which include, without limitation, the following
items: |
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a. |
Schedule
of Investments. |
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b. |
Statement
of Assets and Liabilities. |
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c. |
Statement
of Operations. |
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d. |
Statement
of Changes in Net Assets. |
4
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f. |
Schedule
of Capital Gains and Losses. |
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(7) |
Prepare
quarterly broker security transaction summaries. |
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(1) |
Prepare
and file on a timely basis appropriate federal and state tax returns including,
without limitation, Forms 1120/8610 with any necessary schedules. |
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(2) |
Prepare
state income breakdowns where relevant. |
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(3) |
File
Form 1099 Miscellaneous for payments to Trustees and other service providers. |
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(4) |
Monitor
wash sale losses. |
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(5) |
Calculate
eligible dividend income for corporate shareholders. |
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USBFS
shall be compensated for providing the services set forth in this Agreement in accordance
with the fee schedule set forth on Exhibit B hereto (as amended from time to time). The
Trust shall pay all fees and reimbursable expenses within thirty (30) calendar days
following receipt of the billing notice, except for any fee or expense subject to a good
faith dispute. The Trust shall notify USBFS in writing within thirty (30) calendar days
following receipt of each invoice if the Trust is disputing any amounts in good faith.
The Trust shall settle such disputed amounts within ten (10) calendar days of the day on
which the parties agree to the amount to be paid. With the exception of any fee or
expense the Trust is disputing in good faith as set forth above, unpaid invoices shall
accrue a finance charge of one and one-half percent (1½%) per month, after the due
date. Notwithstanding anything to the contrary, amounts owed by the Trust to USBFS shall
only be paid out of the assets and property of the particular Fund involved. |
4. |
Indemnification;
Limitation of Liability |
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A. |
USBFS
shall exercise reasonable care in the performance of its duties under this
Agreement. USBFS shall not be liable for any error of judgment or
mistake of law or for any loss suffered by the Trust in connection
with matters to which this Agreement relates, including losses
resulting from mechanical breakdowns or the failure of communication
or power supplies beyond USBFS’s control, except a loss arising
out of or relating to USBFS’s refusal or failure to comply with
the terms of this Agreement or from bad faith, negligence, or willful
misconduct on its part in the performance of its duties under this
Agreement. Notwithstanding any other provision of this Agreement, if
USBFS has exercised reasonable care in the performance of its duties
under this Agreement, the Trust shall indemnify and hold harmless
USBFS from and against any and all claims, demands, losses, expenses,
and liabilities of any and every nature (including reasonable
attorneys’ fees) which USBFS may sustain or incur or which may
be asserted against USBFS by any person arising out of any action
taken or omitted to be taken by it in performing the services
hereunder, except for any and all claims, demands, losses, expenses,
and liabilities arising out of or relating to USBFS’s refusal or
failure to comply with the terms of this Agreement or from bad faith,
negligence or from willful misconduct on its part in performance of
its duties under this Agreement, (i) in accordance with the foregoing
standards, or (ii) in reliance upon any written or oral instruction
provided to USBFS by any duly authorized officer of the Trust, such
duly authorized officer to be included in a list of authorized
officers furnished to USBFS and as amended from time to time in
writing by resolution of the Board of Trustees. |
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USBFS
shall indemnify and hold the Trust harmless from and against any and all claims, demands,
losses, expenses, and liabilities of any and every nature (including reasonable attorneys’ fees)
that the Trust may sustain or incur or that may be asserted against the Trust by any
person arising out of any action taken or omitted to be taken by USBFS as a result of
USBFS’s refusal or failure to comply with the terms of this Agreement, its bad
faith, negligence, or willful misconduct. |
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In
the event of a mechanical breakdown or failure of communication or power supplies beyond
its control, USBFS shall take all reasonable steps to minimize service interruptions for
any period that such interruption continues beyond USBFS’s control. USBFS will make
every reasonable effort to restore any lost or damaged data and correct any errors
resulting from such a breakdown at the expense of USBFS. USBFS agrees that it shall, at
all times, have reasonable contingency plans with appropriate parties, making reasonable
provision for emergency use of electrical data processing equipment to the extent
appropriate equipment is available. Representatives of the Trust shall be entitled to
inspect USBFS’s premises and operating capabilities at any time during regular
business hours of USBFS, upon reasonable notice to USBFS. |
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Notwithstanding
the above, USBFS reserves the right to reprocess and correct administrative errors at its
own expense. |
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B. |
In
order that the indemnification provisions contained in this section shall
apply, it is understood that if in any case the indemnitor may be
asked to indemnify or hold the indemnitee harmless, the indemnitor
shall be fully and promptly advised of all pertinent facts concerning
the situation in question, and it is further understood that the
indemnitee will use all reasonable care to notify the indemnitor
promptly concerning any situation that presents or appears likely to
present the probability of a claim for indemnification. The indemnitor
shall have the option to defend the indemnitee against any claim that
may be the subject of this indemnification. In the event that the
indemnitor so elects, it will so notify the indemnitee and thereupon
the indemnitor shall take over complete defense of the claim, and the
indemnitee shall in such situation initiate no further legal or other
expenses for which it shall seek indemnification under this section.
The indemnitee shall in no case confess any claim or make any
compromise in any case in which the indemnitor will be asked to
indemnify the indemnitee except with the indemnitor’s prior written
consent. |
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5. |
Proprietary
and Confidential Information |
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USBFS
agrees on behalf of itself and its directors, officers, and employees to treat
confidentially and as proprietary information of the Trust all records and other
information relative to the Trust and prior, present, or potential shareholders of the
Trust (and clients of said shareholders), and not to use such records and information for
any purpose other than the performance of its responsibilities and duties hereunder,
except after prior notification to and approval in writing by the Trust, which approval
shall not be unreasonably withheld and may not be withheld where USBFS may be exposed to
civil or criminal contempt proceedings for failure to comply, when requested to divulge
such information by duly constituted authorities, or when so requested by the Trust. |
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Further,
USBFS will adhere to the privacy policies adopted by the Trust pursuant to Title V of the
Xxxxx-Xxxxx-Xxxxxx Act, as may be modified from time to time (the “Act”).
Notwithstanding the foregoing, USBFS will not share any nonpublic personal information
concerning any of the Trust’s shareholders to any third party unless specifically
directed by the Trust or allowed under one of the exceptions noted under the Act. |
6. |
Term
of Agreement; Amendment |
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This
Agreement shall become effective as of the date first written above and will continue in
effect for a period of three years. Subsequent to the initial three-year term, this
Agreement may be terminated by either party upon giving ninety (90) days prior written
notice to the other party or such shorter period as is mutually agreed upon by the
parties. However, this Agreement may be amended by mutual written consent of the parties. |
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USBFS
shall keep records relating to the services to be performed hereunder in the form and
manner, and for such period, as it may deem advisable and is agreeable to the Trust, but
not inconsistent with the rules and regulations of appropriate government authorities, in
particular, Section 31 of the 1940 Act and the rules thereunder. USBFS agrees that all
such records prepared or maintained by USBFS relating to the services to be performed by
USBFS hereunder are the property of the Trust and will be preserved, maintained, and made
available in accordance with such applicable sections and rules of the 1940 Act and will
be promptly surrendered to the Trust on and in accordance with its request. |
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This
Agreement shall be construed in accordance with the laws of the State of Wisconsin,
without regard to conflicts of law principles. To the extent that the applicable laws of
the State of Wisconsin, or any of the provisions herein, conflict with the applicable
provisions of the 1940 Act, the latter shall control, and nothing herein shall be
construed in a manner inconsistent with the 1940 Act or any rule or order of the SEC
thereunder. |
9. |
Duties
in the Event of Termination |
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In
the event that, in connection with termination, a successor to any of USBFS’s duties
or responsibilities hereunder is designated by the Trust by written notice to USBFS,
USBFS will promptly, upon such termination and at the expense of the Trust, transfer to
such successor all relevant books, records, correspondence, and other data established or
maintained by USBFS under this Agreement in a form reasonably acceptable to the Trust (if
such form differs from the form in which USBFS has maintained, the Trust shall pay any
expenses associated with transferring the data to such form), and will cooperate in the
transfer of such duties and responsibilities, including provision for assistance from
USBFS’s personnel in the establishment of books, records, and other data by such
successor. |
10. |
No
Agency Relationship |
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Nothing
herein contained shall be deemed to authorize or empower USBFS to act as agent for the
other party to this Agreement, or to conduct business in the name, or for the account, of
the other party to this Agreement. |
11. |
Data
Necessary to Perform Services |
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The
Trust or its agent shall furnish to USBFS the data necessary to perform the services
described herein at such times and in such form as mutually agreed upon. If USBFS is also
acting in another capacity for the Trust, nothing herein shall be deemed to relieve USBFS
of any of its obligations in such capacity. |
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This
Agreement may not be assigned by either party without the prior written consent of the
other party. |
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Any
notice required or permitted to be given by either party to the other shall be in writing
and shall be deemed to have been given on the date delivered personally or by courier
service, or three (3) days after sent by registered or certified mail, postage prepaid,
return receipt requested, or on the date sent and confirmed received by facsimile
transmission to the other party’s address set forth below: |
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Notice
to USBFS shall be sent to: |
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U.S.
Bancorp Fund Services, LLC 000 Xxxx Xxxxxxxx Xxxxxx Xxxxxxxxx, XX 00000 |
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and
notice to the Trust shall be sent to: |
IN
WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by a duly
authorized officer on one or more counterparts as of the date first above written.
INTREPID CAPITAL MANAGEMENT FUNDS TRUST
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U.S. BANCORP FUND SERVICES, LLC
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By: |
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By: |
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Xxxx Xxxxxx
President
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Xxx X. Xxxxxxx
President
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9
Fund Names
|
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Name of Series |
Date Added |
Intrepid Capital Fund |
10
FUND ADMINISTRATION
& COMPLIANCE SERVICES
ANNUAL FEE SCHEDULE
Domestic Funds
|
International Funds
|
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Annual fee based upon assets per fund*
8 basis points on the first $300 million
7 basis points on the next $500 million
4 basis points on the balance
Minimum annual fee: $40,000 first fund
$35,000 each additional fund
Extraordinary services - quoted separately
Multiple Classes - Add the following per class:
1 basis point at each level
$15,000 per fund minimum
Annual legal administration - Add:
1 basis point at each level
$5,000 additional minimum
Plus out-of-pocket expenses, including, without limitation:
Postage, Stationery
Programming, Special Reports
Proxies, Insurance
XXXXX filing
Retention of records
Federal and state regulatory filing fees
Certain insurance premiums
Expenses from board of directors meetings
Auditing and legal expenses
Blue Sky conversion expenses (if necessary)
All other out-of-pocket expenses
Fees are billed monthly.
* Subject to CPI increase, Milwaukee MSA.
|
Annual fee based upon assets per fund*
9 basis points on the first $200 million
8 basis points on the next $300 million
6 basis points on the next $500 million
4 basis points on the balance
Minimum annual fee: $50,000 per fund
Extraordinary services - quoted separately
Multiple Classes - Add the following per class:
1 basis point at each level
$15,000 per fund minimum
Annual legal administration - Add:
1 basis point at each level
$5,000 additional minimum
Plus out-of-pocket expenses, including, without limitation:
Postage, Stationery
Programming, Special Reports
Proxies, Insurance
XXXXX filing
Retention of records
Federal and state regulatory filing fees
Certain insurance premiums
Expenses from board of directors meetings
Auditing and legal expenses
Blue Sky conversion expenses (if necessary)
All other out-of-pocket expenses
Fees are billed monthly.
* Subject to CPI increase.
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11