EXHIBIT 10.7.1
ADMINISTRATIVE AND INVESTMENT SERVICES AGREEMENT
between
State Street Bank and Trust Company
and the
American Bar Retirement Association
(As Amended and Restated)
November 18, 2002
Table of Contents
Page
------
ARTICLE 1 DEFINITIONS .............................................. 1
1.01 "ABA" .................................................... 1
1.02 "ABA Members Collective Trust" ........................... 1
1.03 "ABA Members Pension Plan" ............................... 2
1.04 "ABA Members Plans" ...................................... 2
1.05 "ABA Members Retirement Plan" ............................ 2
1.06 "ABRA" ................................................... 2
1.07 "ABRA Program Services Unit" ............................. 2
1.08 "Administrative Services" ................................ 2
1.09 "Affiliate" .............................................. 2
1.10 "Aggregate Recordkeeping Plan" ........................... 2
1.11 "Annual Marketing Plan" .................................. 2
1.12 "Board" .................................................. 2
1.13 "Business Day" ........................................... 2
1.14 "Cause" .................................................. 3
1.15 "CitiStreet" ............................................. 3
1.16 "CitiStreet Agreement" ................................... 3
1.17 "Closed Option" .......................................... 3
1.18 "Code" ................................................... 3
1.19 "Communications Consultant" .............................. 3
1.20 "Date of Termination" .................................... 3
1.21 "Effective Date" ......................................... 3
1.22 "Employer" ............................................... 3
1.23 "Employer Plan" .......................................... 3
1.24 "Equitable" .............................................. 3
1.25 "ERISA" .................................................. 3
1.26 "Extension Period" ....................................... 3
1.27 "Fund" ................................................... 4
1.28 "Fund Declaration" ....................................... 4
1.29 "Indemnified Person" ..................................... 4
1.30 "Individual Recordkeeping Plan" .......................... 4
1.31 "Individually Designed Plan" ............................. 4
1.32 "Investment Advisor" ..................................... 4
1.33 "Investment Advisor Agreement" ........................... 4
1.34 "Investment Advisor Recommendation" ...................... 4
1.35 "Investment Advisor Removal Recommendation" .............. 4
1.36 "Investment Manager" ..................................... 4
1.37 "Investment Manager Agreement" ........................... 4
1.38 "Investment Option" ...................................... 5
1.39 "Investment Option Termination Notice" ................... 5
1.40 "Investor" ............................................... 5
1.41 "Major Vendor" ........................................... 5
i
Table of Contents
Page
------
1.42 "Master Trust" ........................................... 5
1.43 "New Investment Option" .................................. 5
1.44 "New Investment Option Notice" ........................... 5
1.45 "Non-Collective Trust Investment Option or
NCT Investment Option" .................................. 5
1.46 "Notice of Termination" .................................. 5
1.47 "Participant" ............................................ 5
1.48 "Plan" ................................................... 6
1.49 "Pooled Trust" ........................................... 6
1.50 "Principal Protected Product" ............................ 6
1.51 "Principal Protected Product Standards" .................. 6
1.52 "Prior Plan Account" ..................................... 6
1.53 "Program" ................................................ 6
1.54 "Program Data and Records" ............................... 6
1.55 "Prospectus" ............................................. 7
1.56 "Qualified Bar Association" .............................. 7
1.57 "Qualified Employer" ..................................... 7
1.58 "Real Estate Option" ..................................... 7
1.59 "Renewal Date" ........................................... 7
1.60 "Self-Managed Option" .................................... 7
1.61 "Service Standards" ...................................... 7
1.62 "State Street" ........................................... 7
1.63 "State Street Software" .................................. 7
1.64 "Transfer Completion Date" ............................... 7
1.65 "Trustee" ................................................ 8
1.66 "Trustee Services" ....................................... 8
1.67 "Trust" .................................................. 8
ARTICLE 2 THE ABA MEMBERS COLLECTIVE TRUST AND INVESTMENT
OPTIONS UNDER THE ABA MEMBERS COLLECTIVE TRUST ........... 8
2.01 Establishment and Maintenance ............................ 8
2.02 Investment Advisors ...................................... 8
2.03 Monitoring of Investment Advisors ........................ 9
2.04 Investment Advisor Recommendation ........................ 9
2.05 Investment Advisor Removal Recommendation by ABRA ........ 9
2.06 Investment Advisor Removal by State Street ............... 10
2.07 Amendments to or Mergers Under ABA Members Collective
Trust .................................................... 10
2.08 Considerations of State Street Regarding Funds ........... 11
ARTICLE 3 THE TRUSTS AND NCT INVESTMENT OPTIONS UNDER THE
TRUSTS ................................................... 11
3.01 Trustee of Trusts ........................................ 11
3.02 NCT Investment Options ................................... 11
ii
Table of Contents
Page
------
3.03 Investment Managers ........................................ 12
3.04 Required Investment Manager Termination .................... 12
3.05 Optional Investment Manager Termination .................... 13
3.06 Requirements ............................................... 13
3.07 Temporary Closure of an NCT Investment Option .............. 13
3.08 Establishment of NCT Investment Options .................... 13
ARTICLE 4 ALL INVESTMENT OPTIONS ..................................... 14
4.01 New Investment Options ..................................... 14
4.02 Exclusive Management of Principal Protected Products ....... 15
4.03 Consultant ................................................. 16
4.04 Compliance with Laws ....................................... 17
4.05 Termination of Investment Options .......................... 17
4.06 General Considerations of State Street ..................... 18
ARTICLE 5 MAINTENANCE OF TRUSTS AND PLANS ............................ 18
5.01 Necessary Amendments to Trusts and ABA Members Plans
and Trusts ................................................. 18
5.02 Other Amendments to the Trusts and ABA Members Plans ....... 19
5.03 Notice to Employers of Amendments .......................... 19
5.04 Forms ...................................................... 19
5.05 Assistance to Employers .................................... 20
5.06 Plan Interpretation ........................................ 20
ARTICLE 6 SERVICES WITH RESPECT TO INVESTMENT OPTIONS ................ 20
6.01 Investment Records ......................................... 20
6.02 Contributions .............................................. 20
6.03 Transfers .................................................. 20
6.04 Telephone Service .......................................... 21
6.05 Internet Services .......................................... 21
6.06 Assistance with Respect to Investment Options .............. 21
6.07 Recorded Information Concerning Investment Options ......... 21
6.08 Communication with Investors ............................... 22
ARTICLE 7 SERVICES WITH RESPECT TO TRUSTS AND PLANS .................. 22
7.01 Plan Records ............................................... 22
7.02 Additional Records for Individual Recordkeeping Plans ...... 22
7.03 Additional Records For Plans Under ABA Members
Pension Plan ............................................... 22
7.04 Distributions and Withdrawals .............................. 23
7.05 Tax Penalties on Distributions ............................. 23
0.00 Xxxxx Xxxxxx as Payor ...................................... 23
iii
Table of Contents
Page
------
7.07 Account Statements ......................................... 24
7.08 Forms 5500, Annual Reports and Other Information ........... 24
7.09 Section 415 Monitoring ..................................... 25
7.10 Section 401(k) and 40l(m) Testing .......................... 25
7.11 Written Communications to Employers and Investors .......... 25
7.12 Inquiries and Complaints ................................... 26
7.13 Notices and Elections by Participants ...................... 26
7.14 Address for Communications to Participants ................. 26
7.15 Use of Electronic Media .................................... 26
7.16 Plan Administrator ......................................... 26
ARTICLE 8 MARKETING SERVICES TO BE PROVIDED BY STATE STREET .......... 26
8.01 Marketing Requirements ..................................... 26
8.02 Marketing Reports .......................................... 27
8.03 State Bar and Local Endorsement Program .................... 27
ARTICLE 9 MARKETING SUPPORT TO BE PROVIDED BY ABRA ................... 27
9.01 Endorsement ................................................ 27
9.02 Bar Association Meetings ................................... 27
9.03 Workshops and Seminars ..................................... 27
9.04 Introductions .............................................. 28
9.05 Inclusion in ABA Mailings .................................. 28
9.06 Access to ABA Research ..................................... 28
9.07 ABA Membership Lists ....................................... 28
9.08 ABA Disclaimer ............................................. 28
9.09 Payment of Expenses ........................................ 28
ARTICLE 10 REPORTS TO ABRA ............................................ 28
10.01 Investment Option Reports .................................. 28
10.02 Fee Reports ................................................ 28
10.03 Trust Participation Reports ................................ 29
10.04 Transfer Reports ........................................... 29
10.05 Service Reports ............................................ 29
10.06 Expense Reports ............................................ 29
10.07 Annual Reports ............................................. 29
10.08 Timing of Reports .......................................... 29
ARTICLE 11 REVIEW OF COMMUNICATIONS MATERIAL AND COMMUNICATIONS
BY ABRA .................................................... 29
11.01 Communications Consultant .................................. 29
iv
Table of Contents
Page
------
11.02 ABRA's Review of State Street Communication Material ....... 30
11.03 Communications by ABRA ..................................... 30
ARTICLE 12 ADDITIONAL AGREEMENTS AND COVENANTS OF STATE STREET ........ 30
12.01 ABRA Program Services Unit ................................. 30
12.02 Financial Condition and Organization ....................... 31
12.03 Insurance Certification .................................... 31
12.04 Approval of Major Vendors .................................. 31
12.05 Indemnification of ABRA by Major Vendors ................... 32
12.06 Non-Competition ............................................ 32
12.07 Confidentiality ............................................ 32
12.08 Copyright of Trusts and ABA Members Plans .................. 33
12.09 Maintenance and Disposition of Program Data and Records .... 33
12.10 Rights to Software Following Termination ................... 33
12.11 Investment Advisor Agreements .............................. 35
12.12 No Directed Brokerage ...................................... 35
12.13 Notice of Change in Status or Regulatory Action ............ 36
12.14 Performance by Affiliates .................................. 36
12.15 Performance of Services by CitiStreet ...................... 36
ARTICLE 13 FEES AND EXPENSES .......................................... 36
13.01 State Street's Fees ........................................ 36
13.02 ABRA's Fees ................................................ 37
13.03 Additional Services ........................................ 37
13.04 Expenses ................................................... 37
ARTICLE 14 LIMITATION OF LIABILITY AND INDEMNIFICATION ................ 39
14.01 Limitation of Liability for Instructions from
Participants, Employers or Investors ....................... 39
14.02 Limitation of Liability For Instructions From ABRA ......... 39
14.03 Limitation of Liability for Acts of Third Parties .......... 39
14.04 Indemnification ............................................ 39
14.05 Counsel for Indemnified Persons ............................ 40
14.06 Contribution ............................................... 40
14.07 Enforcement of Rights ...................................... 40
14.08 Supplemental Indemnification ............................... 40
14.09 Interests of ABA Members Collective Trust, Trusts
and ABA Members Plans ...................................... 40
14.10 Payment of Expenses ........................................ 41
ARTICLE 15 TERMINATION OF AGREEMENT ................................... 41
v
Table of Contents
Page
------
15.01 Termination by State Street ................................ 41
15.02 Termination For Cause ...................................... 41
15.03 Termination by ABRA ........................................ 42
15.04 Consent to Termination ..................................... 42
15.05 Notice of Termination ...................................... 42
15.06 Extension Period ........................................... 43
15.07 Conversion ................................................. 43
15.08 Transfer to Successor Recordkeeper and Trustee ............. 43
15.09 Transfer of Program Assets ................................. 43
ARTICLE 16 MISCELLANEOUS .............................................. 44
16.01 Service Standards .......................................... 44
16.02 Plan Disqualification ...................................... 44
16.03 Agents of ABRA ............................................. 44
16.04 Good Faith ................................................. 44
16.05 Compliance with Laws ....................................... 44
16.06 Audits ..................................................... 45
16.07 Amendment .................................................. 45
16.08 Assignment; Change of Control .............................. 45
16.09 Choice of Law .............................................. 46
16.10 Arbitration of Disputes .................................... 47
16.11 Notice ..................................................... 47
16.12 Severability of Provisions ................................. 48
16.13 Waiver ..................................................... 48
16.14 Captions ................................................... 48
16.15 Action by ABRA ............................................. 48
16.16 Construction of Terms ...................................... 48
16.17 Execution in Counterparts .................................. 48
16.18 Entire Agreement ........................................... 48
16.19 Authority .................................................. 49
vi
THIS ADMINISTRATIVE AND INVESTMENT SERVICES AGREEMENT (the
"Agreement") is effective as of the first day of January, 2003, between STATE
STREET BANK AND TRUST COMPANY ("State Street") and the AMERICAN BAR RETIREMENT
ASSOCIATION ("ABRA") as an amendment and restatement of the Administrative and
Investment Services Agreement (the "Original Agreement") dated January 1, 1992
between State Street and ABRA, as amended and restated effective as of January
1, 1999.
W I T N E S S E T H:
WHEREAS, ABRA sponsors the American Bar Association Members
Retirement Program (the "Program") under which it has established the American
Bar Association Members Defined Benefit Pension Plan (the "ABA Members Pension
Plan"), the American Bar Association Members Retirement Plan (the "ABA Members
Retirement Plan"), the American Bar Association Members Retirement Trust (the
"Master Trust") and the American Bar Association Members Pooled Trust for
Retirement Plans (the "Pooled Trust"); and
WHEREAS, the Program has been marketed and administered pursuant to
the Original Agreement as amended and restated effective as of January 1, 1999
(the "First Amended Agreement"); and
WHEREAS, pursuant to the Original Agreement, effective as of January
1, 1992, ABRA amended the ABA Members Pension Plan and the ABA Members
Retirement Plan and amended and restated the Master Trust and the Pooled Trust
to reflect, among other changes, the appointment of State Street as sole
trustee; and
WHEREAS, pursuant to the Original Agreement and the First Amended
Agreement, State Street has established and maintains the American Bar
Association Members/State Street Collective Trust ("ABA Members Collective
Trust"), consisting of certain Investment Options; and
WHEREAS, pursuant to Section 15.01 of the First Amended Agreement,
ABRA and State Street each have the right to terminate the Original Agreement by
notice to the other party as specified therein; and
WHEREAS, ABRA and State Street desire to renew their relationship
pursuant to this Agreement as an amendment and restatement of the First Amended
Agreement, effective as of January 1, 2003.
NOW, THEREFORE, in consideration of the mutual covenants,
representations, warranties and undertakings, and subject to the terms and
conditions, hereinafter set forth, the parties hereto agree as follows:
ARTICLE 1 DEFINITIONS
1.01 "ABA" means the American Bar Association and any successor.
1.02 "ABA Members Collective Trust" means the American Bar
Association Members/State Street Collective Trust, a group trust established
pursuant to a Declaration of
1
Trust dated as of August 8, 1991, as amended and restated October 17, 1991 and
November 18, 1991, as further amended and in effect from time to time, and
maintained by State Street for the purpose of providing certain Investment
Options to Investors under the Program.
1.03 "ABA Members Pension Plan" means the American Bar Association
Members Defined Benefit Pension Plan, as amended and in effect from time to
time.
1.04 "ABA Members Plans" means the ABA Members Pension Plan and the
ABA Members Retirement Plan, collectively.
1.05 "ABA Members Retirement Plan" means the American Bar Association
Members Retirement Plan, as amended and in effect from time to time.
1.06 "ABRA" means the American Bar Retirement Association, an
Illinois not-for-profit corporation, and any successor through which qualified
retirement plans are offered to Qualified Employers.
1.07 "ABRA Program Services Unit" means the program services unit of
State Street described in Section 12.01.
1.08 "Administrative Services" means the recordkeeping,
administration, communications, enrollment, marketing and other services to be
performed by State Street under this Agreement other than (i) the services
required by Articles 2 (not including Section 2.07(a)(i)), 3 and 4, that portion
of the services required of State Street pursuant to Sections 7.04, 7.06,
Section 7.15 and (ii) services required by any other provision of this Agreement
that as of March 31, 2000 are performed by State Street solely as trustee of the
ABA Members Collective Trust or the Trusts.
1.09 "Affiliate" means any person or entity, including any general
partnership, limited partnership, corporation, joint venture, business trust,
limited liability partnership, limited liability company or similar
organization, that, directly or indirectly, controls, is controlled by, or is
under common control with State Street.
1.10 "Aggregate Recordkeeping Plan" means (a) any Employer Plan
established pursuant to the ABA Members Pension Plan except as to any Prior Plan
Accounts under such Employer Plan or (b) any Individually Designed Plan with
respect to which the Trustee has not agreed to maintain separate accounts for
the Participants.
1.11 "Annual Marketing Plan" means the marketing plan submitted by
State Street to ABRA pursuant to Section 8.01, as such plan is amended and in
effect from time to time.
1.12 "Board" means the Board of Directors of ABRA, or the comparable
governing body of any successor thereto.
1.13 "Business Day" means any day on which the New York Stock
Exchange is open for trading. Any other reference in this Agreement to a "day,"
"week," "quarter," or
2
"year" shall mean, respectively, a calendar day, a calendar week, a calendar
quarter or a calendar year.
1.14 "Cause" means behavior by either party to this Agreement that is
described in Section 15.02 which gives the other party certain rights with
respect to this Agreement.
1.15 "CitiStreet" means CitiStreet, LLC, a Delaware limited liability
company.
1.16 "CitiStreet Agreement" means the agreement identical in form and
in substance to the agreement attached hereto as Exhibit A and entered into
between State Street and CitiStreet pursuant to Section 12.15 of this Agreement.
1.17 "Closed Option" means any investment to which Investors are no
longer permitted to make contributions or transfers (by agreement between ABRA
and State Street), but which continues to constitute an investment under the
Program, including, as of the Renewal Date, the Real Estate Option.
1.18 "Code" means the Internal Revenue Code of 1986, as amended and
in effect from time to time.
1.19 "Communications Consultant" means a person or organization
engaged by State Street pursuant to Section 11.01 to provide communications
services and advice regarding the Program services, reports and communications
under this Agreement, including Sections 5.04, 6.07, 6.08, 7.04 and 7.11.
1.20 "Date of Termination" means the date specified in the Notice of
Termination delivered pursuant to Section 15.01 as the date as on which this
Agreement shall terminate.
1.21 "Effective Date" means January 1, 1992.
1.22 "Employer" means (a) any Qualified Employer that maintains a
Plan and (b) any successor to any such Qualified Employer that agrees, or is
required by operation of law, to continue the Plan.
1.23 "Employer Plan" means any employee benefit plan established and
maintained by a Qualified Employer pursuant to either of the ABA Members Plans.
1.24 "Equitable" means The Equitable Life Assurance Society of The
United States, which is, as of the date of the execution of this Agreement, a
New York life insurance company, and any successor thereto.
1.25 "ERISA" means the Employee Retirement Income Security Act of
1974, as amended and in effect from time to time.
1.26 "Extension Period" means the period immediately following the
Date of Termination during which State Street, at the written request of ABRA,
is obligated to perform
3
its obligations and is entitled to exercise its rights under this Agreement
pursuant to Sections 15.05 and 15.06.
1.27 "Fund" means any Investment Option that is a collective
investment fund established from time to time under the ABA Members Collective
Trust.
1.28 "Fund Declaration" means any separate declaration executed by
the Trustee, pursuant to Section 3.01 of the ABA Members Collective Trust, for
the purpose of establishing a Fund thereunder.
1.29 "Indemnified Person" means any person or entity entitled to
indemnification pursuant to Sections 12.05 and 14.04.
1.30 "Individual Recordkeeping Plan" means (a) any Employer Plan
established pursuant to the ABA Members Retirement Plan, (b) any Employer Plan
established pursuant to the ABA Members Pension Plan but only with respect to
Prior Plan Accounts and (c) any Individually Designed Plan with respect to which
the Trustee has agreed to maintain separate accounts for Participants.
1.31 "Individually Designed Plan" means any employee benefit plan
(other than an Employer Plan) that is established and maintained by a Qualified
Employer, and with respect to which the Pooled Trust has been adopted.
1.32 "Investment Advisor" means any person or entity (other than
State Street) engaged by State Street pursuant to Section 2.02 to make
recommendations (i) to State Street regarding the acquisition or disposition of
assets held in a Fund, or (ii) to Participants regarding the allocations of the
assets held on their behalf under the Trusts among the Funds.
1.33 "Investment Advisor Agreement" means any agreement entered into
pursuant to Section 2.02 between State Street, as trustee of the ABA Members
Collective Trust, and an Investment Advisor.
1.34 "Investment Advisor Recommendation" means any written notice
delivered by ABRA pursuant to Section 2.04 recommending a new Investment
Advisor, or a reallocation of assets among existing Investment Advisors, with
respect to a Fund.
1.35 "Investment Advisor Removal Recommendation" means any written
notice delivered by ABRA pursuant to Section 2.05 recommending the removal of an
Investment Advisor.
1.36 "Investment Manager" means any person or entity (which may be
State Street) engaged to manage the assets of an NCT Investment Option or a
Closed Option pursuant to Section 3.03 and the applicable provisions of the
Trusts.
1.37 "Investment Manager Agreement" means any agreement entered into
pursuant to Section 3.03 with an Investment Manager.
4
1.38 "Investment Option" means any investment offered to, or obtained
for Investors under the Program, including, without limitation, the Self-Managed
Option and any other NCT Investment Option established from time to time
pursuant to Section 3.02(b), but excluding the Closed Options.
1.39 "Investment Option Termination Notice" means a written notice
delivered by ABRA or State Street pursuant to Section 4.05 recommending that (a)
an Investment Option or Closed Option cease to be available under the Program or
(b) an Investment Option become a Closed Option.
1.40 "Investor" means (a) the Participant, in the case of a Plan for
which the Participant is authorized to direct the investment in, and allocation
among, Investment Options of the amounts attributable to such Participant's
accounts in the Plan (or applicable portion thereof) and (b) in the case of a
Plan (or portion thereof) not described in subsection (a) of this Section, the
person or entity having investment discretion with respect to the investment in,
and allocation among, Investment Options of the assets of such Plan (or
applicable portion thereof).
1.41 "Major Vendor" means any person or entity providing material
services to the Program that State Street has engaged for the benefit of the
Program to provide customer services, marketing services, Plan or Participant
recordkeeping services, communications services, auditing or accounting
services, legal services or actuarial services.
1.42 "Master Trust" means the trust maintained under the ABA Members
Plans, known as of the Renewal Date as the American Bar Association Members
Retirement Trust, as amended and in effect from time to time.
1.43 "New Investment Option" means any Investment Option that is not
available under the Program as of the Renewal Date.
1.44 "New Investment Option Notice" means a written notice delivered
by ABRA or State Street pursuant to (i) Section 4.01 proposing that a New
Investment Option be provided as (a) an additional Fund established under the
ABA Members Collective Trust or (b) an additional NCT Investment Option
available under the Trusts or (ii) Section 4.05(c) proposing that a Fund become
an NCT Investment Option.
1.45 "Non-Collective Trust Investment Option or NCT Investment
Option" means any Investment Option that is not a Fund and is made available
under the Program pursuant to Section 3.02.
1.46 "Notice of Termination" means a written notice delivered by
State Street or by ABRA pursuant to Section 15.01 declaring an intent to
terminate this Agreement.
1.47 "Participant" means any person for whom benefits under a Plan
are provided under the Trusts including, where the context so requires, (a) a
beneficiary designated under the terms of a Plan to receive a benefit after the
death of a Participant and (b) a person designated by an Employer in writing to
the Trustee as having been determined by the Employer to be an alternate payee
entitled to benefits under the Trust in accordance with a qualified domestic
relations order as defined in Section 414(p) of the Code.
5
1.48 "Plan" means an Employer Plan, an Individually Designed Plan, or
both, as the case may be.
1.49 "Pooled Trust" means the trust maintained under the Program to
hold assets of Individually Designed Plans, known as of the Renewal Date as the
American Bar Association Members Pooled Trust for Retirement Plans, as amended
and in effect from time to time.
1.50 "Principal Protected Product" means any Investment Option now or
hereafter available under the Program (including, as of the Renewal Date, the
Stable Asset Return Fund) that:
(a) is designated as a Principal Protected Product by agreement
between State Street and ABRA; or
(b) (i) is valued based on book value accounting principles,
(ii) provides a guarantee of principal (including, at any time where such
guaranteed principal is or may be withdrawn, a guarantee of remaining
principal), (iii) provides a reasonable expectation to an Investor that
principal will not be impaired or (iv) consists of a pool of assets representing
underlying investments with a weighted average maturity of one year or less.
1.51 "Principal Protected Product Standards" means the
investment-performance and credit-quality benchmarks established by ABRA and
State Street with respect to each Principal Protected Product offered or made
available under the Program, as set forth in Appendix B, as amended from time to
time, pursuant to Section 4.02.
1.52 "Prior Plan Account" means any account established and
maintained for amounts attributable to accounts under another qualified plan and
transferred to the Trustee of the Master Trust in accordance with applicable
provisions of an Employer Plan under the ABA Members Pension Plan.
1.53 "Program" means the program sponsored by ABRA for Qualified
Employers that provides for administrative, recordkeeping, custodial and
investment services and includes the ABA Members Plans, the Trusts, the
Investment Options and the Closed Options, known as of the Renewal Date as the
American Bar Association Members Retirement Program, as amended from time to
time.
1.54 "Program Data and Records" means (a) all Participant, Plan,
Employer, Investor and Trust records acquired by, provided to, created by or
maintained by State Street pursuant to this Agreement, (b) all data collected or
compiled by State Street (or any person engaged by State Street) under the
Annual Marketing Plan (including any extrapolations or interpretations thereof),
(c) all information made available to State Street (or any person engaged by
State Street) pursuant to Article 9 (d) all reports compiled by State Street (or
any person engaged by State Street) pursuant to, or otherwise in the course of
performing its obligations under, this Agreement, (e) all reports or other
information made available to State Street by any party engaged to provide
services to the Program (including the consultant engaged pursuant to Section
4.03) and (f) all data, records and other information derived from any of the
foregoing.
6
1.55 "Prospectus" means the prospectus included within the most
recent registration statement, as amended from time to time, filed by the ABA
Members Collective Trust with the Securities and Exchange Commission.
1.56 "Qualified Bar Association" means an organization that is
represented in the House of Delegates of the ABA.
1.57 "Qualified Employer" means (a) any sole practitioner,
partnership, corporation, limited liability partnership, limited liability
company or association engaged in the practice of law, provided that the sole
practitioner or at least one partner of the partnership, one shareholder of the
corporation or one member of the limited liability partnership or company is a
member or associate of the ABA or of a Qualified Bar Association, (b) the ABA,
(c) any Qualified Bar Association, and (d) any organization that does not engage
in the practice of law but is closely associated with the legal profession,
which receives the approval of ABRA, and which has as an owner or a member of
its governing board a member or associate of the ABA.
1.58 "Real Estate Option" means the Investment Option held under the
Equitable Separate Account Number 30 previously made available under the Program
by Equitable under Group Annuity Contract No. AC2550 issued by the Equitable
Life Assurance Society of the United States.
1.59 "Renewal Date" means January 1, 2003.
1.60 "Self-Managed Option" means the Investment Option available
under the Trusts and maintained in accordance with Section 3.02(a), pursuant to
which an Investor may designate the investment of assets of a Plan or of a
Participant's account, as the case may be, in securities selected by such
Investor.
1.61 "Service Standards" means those identified minimum performance
standards established by agreement between State Street and ABRA and set forth
in Appendix A, as amended from time to time pursuant to Section 16.01.
1.62 "State Street" means State Street Bank and Trust Company, a
trust company organized and existing under the laws of The Commonwealth of
Massachusetts, and any entity that succeeds to State Street's obligations under
this Agreement by operation of law or to which such obligations are otherwise
assigned with the consent of ABRA.
1.63 "State Street Software" means any and all (i) software systems
and enhancements thereto developed and maintained by State Street in connection
with or for use of the Program, and (ii) modifications or enhancements developed
by State Street to software obtained from outside vendors for use in connection
with the Program.
1.64 "Transfer Completion Date" means the date as of which ABRA or a
third party designated by it assumes responsibility for State Street's
obligations to perform Administrative Services under this Agreement, which shall
be the later of the Date of Termination or the end of the Extension Period.
7
1.65 "Trustee" means the trustee of the Master Trust and the Pooled
Trust from time to time.
1.66 "Trustee Services" means all services required of State Street
hereunder other than the Administrative Services.
1.67 "Trust" means the Master Trust, the Pooled Trust, and "Trusts"
means both the Master Trust and the Pooled Trust.
ARTICLE 2 THE ABA MEMBERS COLLECTIVE TRUST AND INVESTMENT OPTIONS UNDER THE ABA
MEMBERS COLLECTIVE TRUST
2.01 Establishment and Maintenance. State Street has established and
shall maintain in accordance with this Agreement the ABA Members Collective
Trust with exclusive management and control over the assets thereof. The ABA
Members Collective Trust shall include, as of the Renewal Date, the Stable Asset
Return Fund, the Index Equity Fund, the Intermediate Bond Fund, the Balanced
Fund, the Mid-Cap Growth Equity Fund, the Mid-Cap Value Equity Fund, the
Large-Cap Value Equity Fund, the Large-Cap Growth Equity Fund, the Large-Cap
Value Equity Fund, the Small-Cap Equity Fund, the International Equity Fund and
the Structured Portfolio Service, and shall include such other Funds as may be
established from time to time pursuant to this Article 2 and Article 4.
2.02 Investment Advisors. State Street may engage one or more
Investment Advisors only in accordance with the following procedures and subject
to the provisions of Sections 2.04, 2.05, 2.06 and 2.08:
(a) With respect to Investment Advisors described in clause (i)
of Section 1.32, subject to Section 4.02:
(i) Each Investment Advisor, if any, shall be identified in the
appropriate Fund Declaration or attachment thereto.
(ii) State Street shall enter into an Investment Advisor
Agreement with each such Investment Advisor, which Investment
Advisor Agreement shall include, among other things (A)
representations that the Investment Advisor is registered, or
exempt under, or excluded from, the Investment Advisers Act of
1940, as amended, and is in the business of acting as a
fiduciary with respect to assets of various retirement plans and
trusts and (B) an acknowledgement in writing that the Investment
Advisor is a fiduciary as defined in ERISA with respect to the
applicable assets of the Plans and the Trusts, and each such
agreement may include supplemental guidelines governing the
Investment Advisor's activities.
(iii) If more than one such Investment Advisor is engaged to
advise State Street with respect to a single Fund, each
applicable Investment Advisor Agreement shall designate the
portion of the assets of, contributions and transfers to, and
withdrawals and transfers from such Fund to be allocated to each
Investment Advisor.
8
(iv) Such an Investment Advisor shall not be permitted to take
any action with respect to any Fund that, in the reasonable
opinion of State Street, would cause the Fund to cease to
qualify as a fund maintained by a bank within the meaning of (A)
Section 3(c)(11) of the Investment Company Act of 1940, as
amended, and successor provision thereto, and (B) Section 3(a)
(2) of the Securities Act of 1933, as amended, and any successor
provision thereto.
(b) With respect to Investment Advisors described in clause
(ii) of Xxxxxxx 0.00, Xxxxx Xxxxxx shall enter into an agreement with any such
Investment Advisor, which agreement shall include, among other things, that the
Investment Advisor is an "investment manager" as defined in section 3(37) of
ERISA and is in the business of acting as a fiduciary providing investment
allocation advice to participants in various retirement plans and trusts and
shall otherwise be in a form approved by ABRA, which approval shall not be
unreasonably withheld.
(c) If more than one Investment Advisor is engaged to advise
State Street with respect to a single Fund, each applicable Investment Advisor
Agreement shall designate the portion of the assets of, contributions and
transfers to, and withdrawals and transfers from, such Fund to be allocated to
each such Investment Advisor; and
(d) An Investment Advisor shall not be permitted to take any
action with respect to any Fund that, in the reasonable opinion of State Street,
would cause the Fund to cease to qualify as a fund maintained by a bank within
the meaning of (i) Section 3(c)(11) of the Investment Company Act of 1940, as
amended, and any successor provision thereto, and (ii) Section 3(a)(2) of the
Securities Act of 1933, as amended, and any successor provision thereto.
2.03 Monitoring of Investment Advisors. As sponsor of the Program and
on behalf of Participants, Employers and Investors, ABRA shall be entitled to
monitor the performance of each Investment Advisor and the relationship between
State Street and each Investment Advisor.
2.04 Investment Advisor Recommendation. As sponsor of the Program and
on behalf of Participants, Employers and Investors, ABRA may, at any time and
from time to time, deliver to State Street an Investment Advisor Recommendation
recommending that (a) the assets in a Fund be reallocated among existing
Investment Advisors or (b) subject to Section 4.02, an additional Investment
Advisor or Advisors be appointed with respect to a Fund (in which case, such
Investment Advisor Recommendation shall also indicate the suggested allocation
of assets among the Investment Advisors to such Fund). State Street shall give
full consideration, and in the case of an Investment Advisor described in clause
(ii) of Section 1.32, due deference, to each Investment Advisor Recommendation
of ABRA and shall respond to ABRA, no later than thirty (30) days after the date
of State Street's receipt to such Investment Advisor Recommendation, as to
whether, in what manner, and on what time frame such action will be taken with
respect to such Investment Advisor and the reasons therefor.
2.05 Investment Advisor Removal Recommendation by ABRA. As sponsor of
the Program and on behalf of Participants, Employers and Investors, ABRA may, at
any time and
9
from time to time, deliver to State Street an Investment Advisor Removal
Recommendation with respect to an Investment Advisor. State Street shall give
full consideration to each Investment Advisor Removal Recommendation from ABRA
and shall respond to ABRA, no later than thirty (30) days after the date of
State Street's receipt of such Investment Advisor Removal Recommendation,
indicating whether, in what manner and during what time frame such action will
be taken with respect to such Investment Advisor and the reasons therefor. If
ABRA indicates in such Investment Advisor Removal Recommendation that ABRA
believes such Investment Advisor has engaged in willful misconduct, gross
negligence or a continuing pattern of negligence, then State Street's response
pursuant to the preceding sentence shall be given to ABRA within five (5)
Business Days.
2.06 Investment Advisor Removal by State Street. Subject to
applicable laws and regulations, to its reasonable administrative capabilities
and other responsibilities under the Program, and to the provisions of the
respective Investment Advisor Agreement, in the absence of an Investment Advisor
Removal Recommendation from ABRA, State Street may remove any Investment Advisor
thirty (30) days after written notice is received by ABRA explaining the reasons
for the removal; provided, however, that
(a) State Street may remove an Investment Advisor with
concurrent notice to ABRA if State Street reasonably determines that such urgent
action is necessary;
(b) State Street may not remove an Investment Advisor without
engaging a new Investment Advisor or allocating such assets to an existing
Investment Advisor; and
(c) Upon receipt of notice pursuant to this Section, ABRA may
make suggestions or comments regarding State Street's action or proposed action,
and State Street will give full consideration thereto.
2.07 Amendments to or Mergers Under ABA Members Collective Trust.
(a) State Street shall make all amendments to the ABA Members
Collective Trust and agreements thereunder that are necessary to (i) comply with
State Street's reasonable administrative requirements, (ii) permit Funds to be
offered, made available, maintained, merged, divided or terminated, (iii) comply
with changes in the ABA Members Plans, the Trusts and applicable laws and
regulations and (iv) enable State Street to manage and control the ABA Members
Collective Trust and the Funds established thereunder in accordance with the
terms of this Agreement and the ABA Members Collective Trust. In making any
amendment to the ABA Members Collective Trust, State Street shall exercise its
reasonable judgment as to the content and timing of such amendment.
(b) State Street shall furnish to ABRA thirty (30) days prior to
adoption of any amendment made pursuant to Section 7.01 of the ABA Members
Collective Trust or any amendment to a Fund Declaration made pursuant to Section
3.03(a) of the ABA Members Collective Trust, (i) written notice of the reasons
for any such amendment and (ii) copies of any such amendment; provided, however,
that State Street may make any such amendment, with concurrent notice to ABRA if
State Street reasonably determines that such
10
urgent amendment is necessary or appropriate. ABRA may make comments and
suggestions in connection with any such amendment, and State Street shall give
full consideration thereto. State Street shall, to the extent necessary, submit
such amendments to the Internal Revenue Service and other governmental agencies
for approval and shall provide ABRA with copies of the submissions at least
thirty (30) days prior to submission and copies of such approvals and other
responses promptly after receipt thereof. ABRA shall offer timely assistance to
State Street in making such submissions and obtaining such approvals and may
make comments or suggestions regarding such submissions, and State Street shall
give full consideration thereto.
(c) In the event that State Street exercises its authority to
terminate a Fund, to divide a Fund into multiple Funds or to merge two Funds
pursuant to Sections 7.02 and 7.03, respectively, of the ABA Members Collective
Trust, State Street shall notify ABRA thereof pursuant to the notice procedures
in Section 2.07(b) for amendments; provided, however, that sixty (60) days
notice shall be substituted for thirty (30) days notice; and provided, further,
that New Investment Options may be made available, and Investment Options may be
terminated, only in accordance with Article 4. Nothing in this Section shall
prevent ABRA from proposing, in accordance with Section 3.02 and Article 4, that
a Fund in the process of termination or merger become an NCT Investment Option.
2.08 Considerations of State Street Regarding Funds. In considering an
Investment Advisor Recommendation under Section 2.04, an Investment Advisor
Removal Recommendation under Section 2.05 or suggestions or comments under
Section 2.07, or in considering or taking any other action contemplated by
Article 2 or otherwise with respect to an Investment Advisor, State Street, in
the exercise of its discretion with respect to such action, shall consult with
ABRA as sponsor of the Program and on behalf of Participants, Employers and
Investors, and shall give full consideration to any recommendation delivered
pursuant to Article 2, as well as to opinions, information, questions and
concerns presented by ABRA. State Street may also give consideration to, among
other factors, (a) the requirements of the ABA Members Collective Trust, (b)
legal and regulatory matters, (c) State Street's other responsibilities under
the Program in its capacity as trustee of the ABA Members Collective Trust and
as Trustee and (d) State Street's reasonable administrative capabilities.
ARTICLE 3 THE TRUSTS AND NCT INVESTMENT OPTIONS UNDER THE TRUSTS
3.01 Trustee of Trusts. ABRA shall retain State Street, and State
Street shall serve, as sole Trustee until the Transfer Completion Date.
3.02 NCT Investment Options. NCT Investment Options shall be
established or made available as follows:
(a) State Street shall maintain the Self-Managed Option under the
applicable provisions of the Trusts, which shall constitute an Investment Option
under the Program. The Self-Managed Option shall be made available to any
Investor, except that, with respect to any Plan maintained under the ABA Members
Retirement Plan, each adopting Employer may elect not to have the Self-Managed
Option available with respect to its Plan. The terms and conditions of the
Self-Managed Option, including without limitation the classes of assets that an
Investor may select under the Self-Managed Option and an appropriate fee
11
schedule, shall be determined by agreement between State Street and ABRA. The
Self-Managed Option shall meet the reasonable objectives established by ABRA,
and State Street shall use all reasonable efforts that are consistent with (i)
the provisions of Section 3.08, (ii) the requirements of the Trusts and legal
and regulatory considerations, (iii) State Street's responsibilities under the
Program in its capacity as Trustee, and (iv) the reasonable costs and expenses
of administering the Self-Managed Option; and
(b) Subject to the provisions of Section 3.08 and in accordance
with Article 0, Xxxxx Xxxxxx shall permit the establishment of NCT Investment
Options not described in Section 3.02(a), and ABRA shall be responsible for
designating or approving the terms and conditions of each such NCT Investment
Option (including the appointment of an Investment Manager pursuant to Section
3.03), provided that:
(i) a fee schedule and a method of payment for the costs and
expenses necessary to establish and maintain such NCT Investment
Option have been or will be established in accordance with
Section 13.04;
(ii) ABRA shall not amend, or authorize the amendment of, the
designated terms and conditions of an NCT Investment Option
without reasonable prior written notice to State Street; and
(iii) the requirements set forth in Section 3.06 are met with
respect to such NCT Investment Option.
3.03 Investment Managers. Subject to Sections 3.02 and 4.02, ABRA
shall (a) appoint one or more Investment Managers for each NCT Investment Option
(other than the Self-Managed Option), the assets of which are "plan assets"
subject to Part 4 of Title I of ERISA, and (b) enter into an Investment Manager
Agreement with each such Investment Manager, which State Street shall
acknowledge. ABRA shall be the sole appointing fiduciary of any Investment
Manager appointed pursuant to Article 3, and State Street shall have no
responsibility or liability for the acts or omissions of such Investment Manager
other than as provided in Section 11.03 of the Master Trust and Section 11.03 of
the Pooled Trust. ABRA may (with State Street's consent) appoint State Street as
an Investment Manager, in which case State Street shall enter into an Investment
Manager Agreement with ABRA pursuant to this Section, and the terms of such
Investment Manager Agreement regarding State Street's liabilities shall
supersede the provisions of this Section 3.03.
3.04 Required Investment Manager Termination. Pursuant to the
reasonable written request of State Street, and in accordance with the
applicable Investment Manager Agreement, ABRA shall terminate an Investment
Manager if such Investment Manager (a) fails to satisfy the requirements of
Section 3.06, (b) in the reasonable judgment of State Street, as part of a
continuing pattern of negligence, directs or fails to direct State Street to
act, or to refrain from acting, under the Trusts, and State Street knows that by
such action or failure to act it would be participating in a breach of fiduciary
duty by the Investment Manager or (c) in the reasonable judgment of State
Street, breaches its fiduciary duty or the applicable Investment Manager
Agreement in a manner that is (i) willful, (ii) knowing, or (iii) grossly
negligent. Any
12
Investment Manager Agreement entered into pursuant to Section 3.03 shall include
a provision to permit immediate termination pursuant to this Section 3.04.
3.05 Optional Investment Manager Termination. ABRA, at any time and
from time to time, may terminate any Investment Manager appointed pursuant to
Section 3.03, subject to (a) the terms of the respective Investment Manager
Agreement, (b) the reasonable administrative requirements of State Street and
(c) the terms of the Trusts. Unless the NCT Investment Option or Closed Option
to which the Investment Manager provides services is in the process of
termination in accordance with Section 4.05, such termination shall not be
effective until such time as a successor Investment Manager has been appointed
in accordance with Section 3.03.
3.06 Requirements. State Street shall not establish, or permit the
establishment of, any NCT Investment Option unless such NCT Investment Option is
registered under, or qualifies for an exemption in accordance with, applicable
securities laws (including state securities laws) or unless such NCT Investment
Option is otherwise not subject to such laws, as determined in the reasonable
judgment of State Street, based on written advice of outside counsel reasonably
acceptable to ABRA. Each NCT Investment Option shall be maintained in accordance
with all applicable employee benefits, securities, banking and insurance laws
and regulations by the Investment Manager, the issuer of such NCT Investment
Option or Closed Option, or other appropriate party responsible for, or involved
in, the offering or maintaining of such NCT Investment Option or Closed Option.
Each Investment Manager appointed pursuant to Section 3.03 shall (a) be
qualified at all times under the terms of the Trusts to serve as an Investment
Manager, (b) be deemed an investment manager under Section 3(38) of ERISA, (c)
be a "qualified professional asset manager" as described in Prohibited
Transaction Class Exemption 84-14 issued by the United States Department of
Labor, (d) acknowledge in writing that it is a fiduciary with respect to the
Plans and Trusts within the meaning of Section 3(21)(A) of ERISA, (e) agree to
conform and have the capability to conform to State Street's reasonable
administrative standards regarding the operation of the Trusts, reporting,
withdrawals, payment of benefits and other similar matters and (f) agree to
indemnify ABRA and State Street (to the reasonable satisfaction of each party)
for losses, damages and expenses (including attorneys' fees) incurred in
connection with a claim or proceeding resulting from or arising out of the
Investment Manager's (i) negligence, (ii) reckless or intentional act or
omission, (iii) violation of applicable law, (iv) violation of fiduciary duty
(including fiduciary duty under ERISA) and (v) violation of the Investment
Manager Agreement.
3.07 Temporary Closure of an NCT Investment Option. At any time that
an NCT Investment Option is not offered or maintained in accordance with the
requirements set forth in Section 3.06 (as determined in the reasonable judgment
of State Street), State Street shall have the right (a) to temporarily prevent
such NCT Investment Option from receiving or accepting contributions or
transfers and (b) to otherwise treat such NCT Investment Option as a Closed
Option under this Agreement, pending (y) termination of the NCT Investment
Option in accordance with Section 4.05 or (z) agreement with ABRA regarding
other action to be taken with respect to such NCT Investment Option.
3.08 Establishment of NCT Investment Options. NCT Investment Options
shall be established pursuant to Section 3.02 and in accordance with Article 4,
provided that the
13
requirements of Section 3.06 are satisfied, unless State Street demonstrates to
the reasonable satisfaction of ABRA that the establishment and administration of
an NCT Investment Option are beyond its reasonable administrative capabilities.
ARTICLE 4 ALL INVESTMENT OPTIONS
4.01 New Investment Options. ABRA, as sponsor of the Program and on
behalf of Participants, Employees and Investors, and State Street shall each
have the right, at any time and from time to time, to deliver to the other a New
Investment Option Notice.
(a) With respect to a New Investment Option Notice delivered by
ABRA, State Street shall respond to ABRA as follows:
(i) If the proposed New Investment Option is to be established
as a Fund, State Street's response to ABRA shall indicate
whether, upon consideration pursuant to Xxxxxxx 0.00, Xxxxx
Xxxxxx will establish the New Investment Option proposed in such
New Investment Option Notice as a Fund, and
(A) if State Street determines to establish such New Investment
Option as a Fund, its response to ABRA shall include a
proposed fee schedule for the Fund and state the date by
which such option is to be established; or
(B) if State Street determines not to establish such New
Investment Option as a Fund, its response to ABRA shall
include the reasons for such determination, and State
Street shall treat such New Investment Option as an NCT
Investment Option in accordance with Section 4.01(a)(ii).
(ii) If a New Investment Option is to be an NCT Investment
Option, State Street shall establish such proposed New
Investment Option as an NCT Option, subject to Section 3.08 and
the provisions referenced therein, according to the following
procedures:
(A) if State Street determines to establish such New Investment
Option as an NCT Investment Option, its notification to
ABRA shall include a proposed fee schedule and a date by
which such New Investment Option shall be established; or
(B) if State Street determines not to establish such New
Investment Option as an NCT Investment Option, its
notification to ABRA shall include the reasons why such New
Investment Option cannot be established in accordance with
Section 3.08 and the provisions referenced therein.
14
(iii) State Street's response to an ABRA New Investment Option
Notice under this Section 4.01(a) shall be delivered to ABRA
within thirty (30) days after receipt thereof, except that the
response required under Section 4.01(a)(ii) by reason of State
Street's determination not to establish a New Investment Option
as a Fund (as described in Section 4.01(a)(i)(B)), shall be
delivered no later than forty-five (45) days after State
Street's initial receipt of such New Investment Option Notice
from ABRA.
(b) With respect to a New Investment Option Notice delivered by
State Street (which shall include a proposed fee schedule), no later than thirty
(30) days after the date of ABRA's receipt of such New Investment Option Notice,
ABRA shall either accept or reject the proposal.
4.02 Exclusive Management of Principal Protected Products. With
respect to any Principal Protected Product, including any New Investment Option
that is a Principal Protected Product:
(a) Except as provided below, ABRA shall not (i) request that
State Street engage an Investment Advisor, (ii) engage any Investment Manager
(other than State Street) or (iii) accept proposals or bids from any party
(other than State Street).
(b) If a New Investment Option Notice is delivered pursuant to
Section 4.01 with respect to a Principal Protected Product and is accepted by
the party to whom it is delivered, then prior to the establishment of such New
Investment Option, State Street and ABRA shall agree on appropriate Principal
Protected Product Standards for such New Investment Option, which standards
shall then be included in Appendix B. If ABRA and State Street are unable to
agree on Principal Protected Product Standards with respect to such New
Investment Option, ABRA shall direct the consultant engaged pursuant to Section
4.03 to designate appropriate Principal Protected Product Standards by reference
to comparable investment products. If State Street does not accept such
Principal Protected Product Standards, then State Street and ABRA shall submit
to arbitration in accordance with Section 16.10 for the purpose of establishing
Principal Protected Product Standards for such New Investment Option. State
Street may, in its discretion, accept or reject any Principal Protected Product
Standards determined in accordance with Section 16.10. If State Street rejects
such Principal Protected Product Standards for a New Investment Option, State
Street shall be deemed to have waived its rights under Section 4.02(a) to the
exclusive management of that Principal Protected Product and ABRA may, with
respect to that Principal Protected Product, (i) generally solicit and accept
bids and proposals from, and negotiate with, other parties, (ii) request that
State Street engage an Investment Advisor for a Fund and (iii) negotiate with
and engage an Investment Manager for an NCT Investment Option; provided,
however, that if a Principal Protected Product is established with an Investment
Advisor or Investment Manager that is not State Street, such Investment Advisor
or Investment Manager shall agree to meet the same Principal Protected Product
Standards that were rejected by State Street for the period of time specified
therein.
(c) If State Street fails both (i) to meet any one of the
Principal Protected Product Standards for the specified time period, as set
forth in Appendix B, as
15
amended from time to time, and (ii) to meet such Principal Protected Product
Standards for both of the next two (2) consecutive calendar quarters following
the end of such specified time period, then State Street shall be deemed to have
waived its rights under Section 4.02(a) to the exclusive management of that
Principal Protected Product, and ABRA may deliver an Investment Advisor
Recommendation pursuant to Section 2.04 (if such Principal Protected Product is
a Fund) or appoint a new Investment Manager pursuant to Section 3.03 (if such
Principal Protected Product is an NCT Investment Option) with respect to that
Principal Protected Product; provided that such Investment Advisor or Investment
Manager shall agree to meet the Principal Protected Product Standards set forth
in Appendix B, as amended from time to time, for such Principal Protected
Product.
(d) If (i) ABRA makes one or more reductions that are material
in the aggregate (including adjustments regarding performance, credit quality or
measurement period) with respect to any Principal Protected Product Standard
(which changed Principal Protected Product Standard shall be included in
Appendix B) for a Principal Protected Product with an Investment Advisor or
Investment Manager that is not State Street, or (ii) an Investment Advisor or
Investment Manager that is not State Street fails both to meet the Principal
Protected Product Standards for a Principal Protected Product set forth in
Appendix B, as amended from time to time, (including any time period specified
therein) and to meet such Principal Protected Product Standards for a period
negotiated with such Investment Advisor or Investment Manager (not in excess of
two (2) consecutive quarters following the end of the time period specified in
Appendix B), then ABRA shall provide prompt notice to State Street. Within
thirty (30) days of State Street's receipt of such notice, State Street shall
have the right, as applicable, (1) to accept such changed or new Principal
Protected Product Standards with respect to such Principal Protected Product or
(2) to commence negotiations with ABRA to establish new Principal Protected
Product Standards for that Principal Protected Product in accordance with the
procedures set forth in Section 4.02(b) and may, in either case, if it accepts
such Principal Protected Product Standards, (A) remove such Investment Advisor
(without regard to Sections 2.05 and 2.06) or (B) remove, or require ABRA to
remove, such Investment Manager pursuant to Section 3.04, as applicable.
(e) Each of State Street and ABRA shall have the right to
require the other to commence negotiations to establish a new Principal
Protected Product Standard for any Principal Protected Product (treated in the
same manner as a new Investment Option Notice in accordance with the procedures
set forth in Section 4.02(b)) to reflect changes in the financial marketplace
with respect to comparable investment products, provided that each party may
exercise such right with respect to each Principal Protected Product only one
time during each successive twelve month period.
4.03 Consultant. ABRA may from time to time hire a consultant to
assist ABRA in (a) making recommendations to State Street regarding the
appointment of Investment Advisors, (b) monitoring the performance of Investment
Advisors, (c) recommending and engaging Investment Managers, (d) monitoring the
performance of Investment Managers, (e) monitoring the performance of State
Street and (f) monitoring the relationship between State Street and the
Investment Advisors and Investment Managers. ABRA shall direct such consultant
to meet with, make presentations to, provide information to and otherwise be
available to State Street pursuant to State Street's reasonable request. Nothing
in this Section
16
shall prevent ABRA or State Street from hiring for its own exclusive benefit and
at its own expense one or more additional consultants to perform the services
enumerated in this Section.
4.04 Compliance with Laws. State Street shall be responsible for
determining that, and shall take any and all action as shall be necessary so
that, the offering, providing and maintaining of all Investment Options and
Closed Options at all times prior to the Transfer Completion Date shall comply
with all applicable employee benefit, securities, banking and insurance laws and
regulations. Any person or entity that provides investment advisory, investment
management or other services under the Trusts or the ABA Members Collective
Trust shall be required (a) to conform to State Street's reasonable
administrative standards regarding frequency of valuation, transfer of funds,
withdrawals, payment of benefits and other similar matters and (b) to comply
with all applicable employee benefit, securities, banking and insurance laws and
regulations.
4.05 Termination of Investment Options. ABRA, as sponsor of the
Program and on behalf of Participants, Employers and Investors, and State Street
shall each have the right, at any time and from time to time, to deliver to the
other an Investment Option Termination Notice with respect to any Investment
Option or Closed Option. An Investment Option Termination Notice shall specify
an effective date for the proposed action and may request that an Investment
Option be terminated, an Investment Option be designated a Closed Option or a
Closed Option be terminated; provided, however, that
(a) With respect to an Investment Option Termination Notice
delivered by ABRA to State Street regarding a Closed Option (that was a Fund
when it was closed), State Street shall respond to ABRA no later than thirty
(30) days after State Street's receipt of such Investment Option Termination
Notice to indicate (i) whether, (ii) in what manner and (iii) on what time frame
such Investment Option or Closed Option will be terminated or closed, in the
reasonable discretion of State Street, in accordance with the ABA Members
Collective Trust.
(b) With respect to an Investment Option Termination Notice
delivered by ABRA to State Street regarding an NCT Investment Option (or a
Closed Option that was an NCT Investment Option when it was closed), State
Street shall respond to ABRA no later than thirty (30) days after State Street's
receipt of such Investment Option Termination Notice to indicate (i) in what
manner and (ii) on what time frame such Investment Option or Closed Option will
be terminated or closed, in accordance with the Trusts.
(c) With respect to an Investment Option Termination Notice
delivered by State Street to ABRA (which shall include a proposed manner and
time frame for termination or closure) regarding a Fund (or Closed Option that
was a Fund when it was closed), no later than thirty (30) days after ABRA's
receipt of such Investment Option Termination Notice, ABRA shall accept the
proposal or deliver a New Investment Option Notice proposing that the Fund
become an NCT Investment Option; provided, however, that State Street retains
reasonable discretion to terminate or close the Investment Option or Closed
Option without the consent of ABRA, subject to the considerations set forth in
Section 2.08, upon sixty (60) days' prior written notice to ABRA, or if State
Street reasonably believes that urgency is necessary, upon concurrent notice to
ABRA.
17
(d) With respect to an Investment Option Termination Notice
delivered by State Street to ABRA (which shall include a proposed manner and
time frame for termination or closure and the reasons (including as provided in
Sections 3.06 and 3.08) for such proposal) regarding an NCT Investment Option
(or a Closed Option that was an NCT Investment Option when it was closed), no
later than sixty (60) days after ABRA's receipt of such Investment Option
Termination Notice, ABRA shall either accept or reject the proposal; provided,
however, that if State Street reasonably determines that urgency is necessary
and so notifies ABRA, ABRA shall respond to State Street within five (5)
Business Days of ABRA's receipt of such notice. If ABRA rejects such proposal,
the NCT Investment Option shall remain an Investment Option or a Closed Option
as long as it is offered and maintained in accordance with the requirements set
forth in Sections 3.06 and 3.08 (as determined in the reasonable judgment of
State Street), unless ABRA and State Street otherwise agree in accordance with
the procedures set forth in Articles 3 and 4.
4.06 General Considerations of State Street. In conducting its role
under Article 4 with respect to (a) a Fund, (b) a New Investment Option proposed
to be a Fund, or (c) a Closed Option that had been a Fund when it was closed,
State Street shall act in accordance with Section 2.08. In conducting its role
under Article 4 with respect to (w) an NCT Investment Option, (x) a New
Investment Option proposed to be an NCT Investment Option, (y) a Fund proposed
to be changed to an NCT Investment Option, or (z) a Closed Option that had been
an NCT Investment Option when it was closed, State Street shall act in
accordance with Section 3.08.
ARTICLE 5 MAINTENANCE OF TRUSTS AND PLANS
5.01 Necessary Amendments to Trusts and ABA Members Plans and Trusts.
ABRA, as sponsor of the ABA Members Plans, shall make all amendments to the ABA
Members Plans and any form of participation agreement or other agreements
thereunder and to the Trusts that are necessary to comply with State Street's
reasonable administrative requirements, to permit Investment Options and Closed
Options to be offered, made available, maintained or terminated under the
Program, or to comply with applicable laws, regulations, revenue rulings,
revenue procedures, advisory opinions or other governmental pronouncements. All
such amendments shall be made in accordance with the following procedures:
(a) If ABRA has prepared a necessary amendment to the ABA
Members Plans or any form of participation agreement or other agreement
thereunder or to the Trusts, it shall provide such amendment to State Street for
review; and State Street shall be entitled to make comments and suggestions with
respect thereto (to which ABRA shall give full consideration), and shall conduct
its reviews under this Section in accordance with a reasonable schedule
specified by ABRA or, if none is specified, within a reasonable period of time.
(b) ABRA shall, to the extent necessary, submit such necessary
amendments to the Internal Revenue Service for approval. ABRA shall provide
copies of such submissions to State Street for review prior to submission and
State Street shall (i) be entitled to make comments and suggestions (to which
ABRA shall give full consideration), (ii) conduct such reviews in accordance
with a reasonable schedule specified by ABRA or, if none is
18
specified, within a reasonable period of time, and (iii) offer timely assistance
to ABRA in making such submissions and obtaining approvals thereof.
(c) Outside legal expenses incurred by either ABRA or State
Street pursuant to this Section shall be paid by such party incurring such
expense, but may be reimbursed by the Trusts or the ABA Members Collective Trust
to the extent permitted by Section 13.04.
5.02 Other Amendments to the Trusts and ABA Members Plans. From time
to time, ABRA and State Street may each notify the other of proposed amendments
or changes to the Trusts, the ABA Members Plans and any form of participation
agreement or other agreement thereunder that such party believes are appropriate
or desirable in connection with the Program, but not required under Section
5.01, in accordance with the following procedures:
(a) ABRA, as sponsor of the ABA Members Plans, shall be
responsible for making any amendment to the ABA Members Plans and any form of
participation agreement or other agreement thereunder and to the Trusts;
provided that State Street, together with ABRA, may make amendments to the
Trusts.
(b) Each party shall cooperate with the other to make such
amendments as both parties agree are reasonable and practicable, subject to the
terms of this Agreement.
(c) Each party shall be entitled to make comments and
suggestions on such amendments, to which the other party shall give full
consideration.
(d) ABRA shall, to the extent necessary, submit such amendments
to the Internal Revenue Service and other governmental agencies for approval and
shall provide State Street with copies of the submissions prior to submission
for review.
(e) State Street shall offer timely assistance to ABRA in making
such submissions and obtaining such approvals as may be necessary or advisable,
including by conducting its reviews under this Section in accordance with a
reasonable schedule specified by ABRA or, if none is specified, within a
reasonable period of time.
(f) Outside legal expenses incurred by either ABRA or State
Street pursuant to this Section shall be paid by such party incurring such
expense, but may be reimbursed by the Trusts or the ABA Members Collective Trust
to the extent permitted by Section 13.04.
5.03 Notice to Employers of Amendments. State Street shall promptly
notify each affected Employer of (a) any amendments to the Trusts, the ABA
Members Plans and any form of participation agreement or other agreement
thereunder, including amendments required to comply with applicable laws or
regulations, and (b) any actions the Employer must take to conform to such
amendments.
5.04 Forms. Subject to Xxxxxxx 00.00, Xxxxx Xxxxxx shall design,
maintain and provide to Employers, Investors and Participants, as the case may
be, such forms as are
19
necessary under the ABA Members Plans and the Trusts in order to make
contributions, to request distributions and withdrawals, to designate
beneficiaries and to make elections in accordance with the applicable provisions
of the Code and ERISA regarding survivor benefits, and such other forms as are
or may become necessary for the administration of the Plans and Trusts. Any
changes to existing forms and any new forms shall be furnished to ABRA as
provided in Section 11.02.
5.05 Assistance to Employers. State Street shall provide technical,
operational and other appropriate assistance to each Employer that adopts one or
both of the ABA Members Plans as to (a) the design, operation and interpretation
of the Employer Plan, (b) the procedures to be used in making elections under
the Employer Plan, (c) the annual reports required to be filed with the Internal
Revenue Service and other federal agencies, (d) the application for Internal
Revenue Service approval of the Employer Plan and (e) the distribution options
available from time to time under the ABA Members Plans. In order to provide
assistance to the Employers, State Street shall maintain one or more toll-free
telephone numbers and employ an adequate number of customer service
representatives, each as are required to respond to Employers' inquiries on a
timely and responsive basis, in accordance with the applicable Service
Standards.
5.06 Plan Interpretation. ABRA, as sponsor of the Program, may
provide any legal or other technical assistance as it may, from time to time,
determine is necessary or appropriate to assist with the proper interpretation
and operation of the Employer Plans with respect to issues brought to ABRA's
attention by State Street or otherwise. Outside legal and other expenses
incurred by ABRA pursuant to this Section shall be paid by ABRA, but may be
reimbursed by the Trusts or the ABA Members Collective Trust to the extent
permitted by Section 13.04.
ARTICLE 6 SERVICES WITH RESPECT TO INVESTMENT OPTIONS
6.01 Investment Records. State Street shall maintain records of each
Plan's interest in each Investment Option and Closed Option and shall maintain
such records on an individual basis with respect to each Participant's interest
in each Investment Option and Closed Option for each Individual Recordkeeping
Plan.
6.02 Contributions. State Street shall allocate all contributions
among the Investment Options in accordance with the applicable terms of the
Plans and the Trusts and the most recent written or recorded telephonic or
electronic instructions of the appropriate Investor. In the event that State
Street has received a contribution from an Employer that State Street believes
to be incorrect or investment instructions from an Investor that are invalid on
their face, it shall use its best efforts to contact the Employer or the
Investor, as the case may be, to clarify or correct such contribution amount or
instructions. State Street shall establish standard procedures (with reasonable
notice to ABRA and, if necessary or appropriate, to the Investors) regarding the
action to be taken by State Street in the interim, in accordance with the
applicable Service Standards.
6.03 Transfers. State Street shall transfer amounts among Investment
Options or to one or more Investment Options from a Closed Option in accordance
with the applicable
20
terms of the Plans and Trusts and the written, recorded telephonic or electronic
instructions (subject to Section 6.05) of the appropriate Investor. To the
extent that State Street has received no instructions or such instructions are
invalid on their face, State Street shall use its best efforts to contact the
Investor or the applicable Employer, as the case may be, in order to obtain,
clarify or correct such investment instructions. If State Street receives
invalid instructions, the affected assets will not be transferred until valid
instructions are received; provided, that if State Street receives invalid
instructions or no instructions where instructions are required because assets
must be transferred, the transfer will be promptly made to the Stable Asset
Return Fund or to such other Fund as is designated by the Employer in the
participation agreement, subject to applicable laws and regulations. State
Street shall send a written confirmation of each transfer to the Investor with
the authority to direct such transfer, in accordance with the applicable Service
Standards.
6.04 Telephone Service. State Street shall make available to Investors
a telephone service using customer service representatives and a voice response
system through which an Investor may authorize and direct State Street (i) to
change the manner in which future contributions will be allocated among the
Investment Options and (ii) to make transfers between Investment Options or to
an Investment Option from a Closed Option. Such telephone service shall include
the availability of participant service representatives for not less than twelve
(12) hours during each Business Day. The use of such telephone service shall be
subject to applicable laws and regulations and to such reasonable requirements
and procedures as State Street may establish from time to time, a copy of which
State Street shall provide to ABRA; provided, however, that all authorizations
and directions made through such telephone service using customer service
representatives shall be recorded. State Street shall carry out the transactions
authorized by telephone in accordance with Section 6.03
6.05 Internet Services. State Street shall continue to make available
to Employers, Participants and Investors an internet accessible service with
features and functions as are reasonably requested by ABRA or are made available
to any other customer of State Street or CitiStreet and suitable for the
Program, including the ability of Participants and Investors to (i) obtain
account balance information, (ii) change the manner in which future
contributions will be allocated among the Investment Options, (iii) make
transfers between Investment Options or to an Investment Option from a Closed
Option and (iv) model and request participant loans.
6.06 Assistance with Respect to Investment Options. State Street shall
provide assistance to each Investor in connection with the procedures applicable
to making investment elections and allocations among Investment Options in
accordance with the applicable Service Standards; provided, however, that State
Street shall not recommend any Investment Option or attempt in any way to
influence an Investor's selection of any Investment Option, but shall make
available investment allocation advice pursuant to Section 2.02(b). State Street
shall maintain one or more toll-free telephone numbers and internet access
pursuant to Section 6.05 and employ an adequate number of customer service
representatives, each as reasonably required to respond to Investors' inquiries
on a timely and responsive basis.
6.07 Recorded Information Concerning Investment Options. State Street
shall, to the extent permitted by applicable laws and regulations, subject to
Section 11.01, and in accordance with the applicable Service Standards, maintain
one or more toll-free numbers from
21
which Investors may obtain current information regarding unit values and rates
of return of Funds (as determined under the ABA Members Collective Trust) and
other appropriate performance information relating to the Funds and, to the
extent such information has been provided to State Street, the NCT Investment
Options and the Closed Options. State Street shall use its best efforts to
obtain on a timely basis such information regarding the NCT Investment Options
and Closed Options of which State Street is not the Investment Manager.
6.08 Communication with Investors. State Street shall, subject to
Sections 11.01 and 11.02, provide to each Investor all information and forms
necessary to effect an allocation of contributions among the Investment Options
and transfers between the Investment Options or from a Closed Option to an
Investment Option, (a) at the time of such Investor's initial investment, (b)
upon request by the Investor, (c) upon any termination of, or material change in
the Program with respect to, an Investment Option, Closed Option, Investment
Advisor or Investment Manager, (d) upon the establishment of a New Investment
Option and (e) at such other times as State Street may, upon consultation with
ABRA, determine to be appropriate, consistent with applicable Service Standards.
ARTICLE 7 SERVICES WITH RESPECT TO TRUSTS AND PLANS
7.01 Plan Records. State Street shall maintain records for all Plans.
To the extent that Equitable or any other financial institution or third party
(other than an Employer, Participant or Investor) provides information to Xxxxx
Xxxxxx, Xxxxx Xxxxxx may rely on the information so furnished. To the extent an
Employer, Participant or Investor provides information to Xxxxx Xxxxxx, Xxxxx
Xxxxxx may rely on the information so furnished, unless on its face, such
information appears to be incorrect or invalid.
7.02 Additional Records for Individual Recordkeeping Plans. For
Individual Recordkeeping Plans, State Street shall maintain records, including
but not limited to account balance, vested percentage, retirement date and
designated beneficiaries of each Participant, as provided under the applicable
Plan and Trust. The records of each account shall reflect separately amounts
attributable to Employer contributions, Participant after-tax contributions,
Employer matching contributions, pre-tax contributions under a cash or deferred
arrangement established pursuant to Section 401(k) of the Code, and amounts
transferred or rolled over from the plan of the Participant's previous employer
either directly or indirectly through an individual retirement account or
individual retirement annuity established pursuant to Section 408 of the Code.
To the extent that Equitable or any other financial institution or third party
(other than an Employer, Participant or Investor) provides information to Xxxxx
Xxxxxx, Xxxxx Xxxxxx may rely on the information so furnished. To the extent an
Employer, Participant or Investor provides information to Xxxxx Xxxxxx, Xxxxx
Xxxxxx may rely on the information so furnished, unless on its face such
information appears to be incorrect or invalid.
7.03 Additional Records For Plans Under ABA Members Pension Plan. For
Plans that have adopted the ABA Members Pension Plan, State Street shall (a)
maintain records of the accrued benefit, vested percentage, retirement date and
designated beneficiaries of each Participant under the ABA Members Pension Plan,
as provided in the ABA Members Pension Plan and the Master Trust, and (b)
provide, directly or through an independent actuarial firm, all actuarial
services required under the ABA Members Pension Plan. If State Street retains an
22
independent actuarial firm, (x) such services shall be performed under the
supervision of State Street, and State Street shall remain responsible for such
performance, (y) any contract between State Street and an independent actuarial
firm shall provide that upon termination of such contract, all records (in their
then current format and structure) that were created or maintained in connection
with the ABA Members Plans shall be transferred to State Street or its
designated agent or, if on or after the Date of Termination, to ABRA or its
designated agent, and (z) State Street shall use all reasonable efforts either
to include a provision in any contract to the effect that, or otherwise to cause
the result that, such transfer be made without additional cost to the Program or
State Street or ABRA (including their designated agents). To the extent that
Equitable or any other financial institution or third party (other than an
Employer, Participant or Investor) provides information to State Street or such
independent actuarial firm, State Street and such independent actuarial firm may
rely on the information so furnished. To the extent an Employer, Participant or
Investor provides information to Xxxxx Xxxxxx, Xxxxx Xxxxxx may rely on the
information so furnished, unless on its face such information appears to be
incorrect or invalid.
7.04 Distributions and Withdrawals. Subject to applicable laws and
regulations and upon the direction of the Employer or Participant, as the case
may be, State Street shall in accordance with the terms, as applicable, of the
ABA Members Plans, Individually Designed Plans that are Individual Recordkeeping
Plans and the Trusts, distribute the account balance or accrued benefit of each
Participant. State Street shall make available to each Participant such
arrangements as are necessary for the payment of benefits in accordance with
applicable law and with the terms, as applicable, of the ABA Members Plans,
Individually Designed Plans that are Individual Recordkeeping Plans, and the
Trusts. In the case of an Individually Designed Plan that is an Aggregate
Recordkeeping Plan, State Street shall make all payments to the trustee of such
Plan. In accordance with the applicable Service Standards, State Street shall,
subject to Section 11.01, provide each Investor under an Individual
Recordkeeping Plan with a written confirmation of each distribution and any
withdrawal from the assets for which such Investor is responsible.
7.05 Tax Penalties on Distributions. Subject to applicable laws and
regulations, State Street shall inform each Participant at the time of
distribution (or prior to the time of distribution if required by laws or
regulations) of any tax penalties that may apply to such distribution and of any
applicable requirement that distributions commence no later than the dates
specified in the Code. All forms provided by State Street pursuant to Section
5.04 that are necessary to effect such distributions shall include notice that
tax penalties may apply. State Street shall make distributions no later than the
time, and in an amount no less than, required by Section 401(a)(9) of the Code
and any successor provision thereto. To the extent that Equitable or any other
financial institution or third party (other than a Participant, Employer or
Investor) provides information to Xxxxx Xxxxxx, Xxxxx Xxxxxx may rely upon the
information furnished to perform its obligations under this Section. To the
extent that a Participant, Employer or Investor provides information to State
Street, State Street may rely upon the information furnished to perform its
obligations under this Section, unless on its face such information appears to
be incorrect or invalid.
0.00 Xxxxx Xxxxxx as Payor. (a) Federal Tax Requirements. State Street
shall be the "payor" (within the meaning of such term as used in Section 3405 of
the Code) of benefits
23
under the Employer Plans and under any other Individual Recordkeeping Plan
except as otherwise provided in this Section. As payor, State Street shall
perform any required withholding of income tax from distributions and
withdrawals. Prior to the distribution of each Participant's benefits and in
accordance with the applicable Service Standards, State Street shall provide
appropriate notice of withholding and any applicable withholding election forms
to such Participant. State Street shall provide to the Participant copies of any
notice required by Section 402(f) of the Code in connection with the payment of
all amounts as to which it is the payor. Notwithstanding the foregoing, State
Street shall not be the payor of benefits under a Plan to the extent that such
benefits are paid by the issuer of an annuity contract that is purchased by the
Trustee in accordance with a Participant's election pursuant to the applicable
Plan. In such event, the issuer of such annuity contract shall be the payor
(within the meaning of the Code).
(b) Distribution Procedures. Immediately prior to the time
when a distribution is to be made pursuant to Xxxxxxx 0.00, Xxxxx Xxxxxx shall
transfer the amount thereof to a demand deposit account maintained by State
Street for this purpose. Upon such transfer, the appropriate Trust shall be
relieved of, and State Street shall assume, the liability to pay such
distribution. Any earnings attributable to Trust assets transferred to such
account shall accrue to the benefit of State Street, and in consideration
thereof, the fees payable to State Street pursuant to Section 13.01 shall be
reduced by $300,000 per year.
7.07 Account Statements. In accordance with and not in addition to the
provisions of the Trusts and in accordance with the applicable Service
Standards, State Street shall provide (a) each Participant under an Individual
Recordkeeping Plan with statements of such Participant's account and (b) the
trustee of each Aggregate Recordkeeping Plan with statements of such Plan's
account.
7.08 Forms 5500, Annual Reports and Other Information. State Street
shall provide the following to each Employer, as appropriate, each in accordance
with the applicable Service Standards, provided that, to the extent that
Equitable or any other financial institution or third party (other than an
Employer, Participant or Investor) provides information to Xxxxx Xxxxxx, Xxxxx
Xxxxxx may rely on the most recent information so furnished. To the extent that
an Employer, Participant or Investor provides information to Xxxxx Xxxxxx, Xxxxx
Xxxxxx may rely on the most recent information so furnished, unless on its face
such information appears to be incorrect or invalid:
(a) a Form 5500, completed to the extent possible with
information available to State Street, for each Employer Plan and for each
Individual Recordkeeping Plan that is required to file a Form 5500;
(b) all of the information available to State Street necessary to
complete a Form 5500 for each Aggregate Recordkeeping Plan that is required to
file a Form 5500;
(c) all schedules required to be filed with a Plan's annual
report, to the extent the schedule or required information is available to State
Street;
(d) a summary plan description for each Employer Plan;
24
(e) a form of summary annual report; and
(f) instructions and financial information that is available to
State Street to aid each such Employer in filing its Internal Revenue Service
applications and other forms needed by such Employer to assist it in complying
with laws and regulations applicable to the Trusts and the ABA Members Plans.
7.09 Section 415 Monitoring. In accordance with the applicable Service
Standards, State Street shall (a) monitor each Employer Plan's compliance with
Section 415 of the Code based on the employee compensation and other relevant
data supplied to State Street by the Employer, and (b) provide each Employer
that maintains an Individually Designed Plan with the data available to State
Street for purposes of the Employer's monitoring of its Plan's compliance with
Section 415 of the Code. State Street shall timely request compensation
information and other relevant data from those Employers who have not otherwise
provided such information to State Street, and State Street shall not be
required to monitor compliance with Section 415 of the Code for any Employers
who fail to provide such information after such request.
7.10 Section 401(k) and 40l(m) Testing. In accordance with the
applicable Service Standards, State Street shall perform the average deferral
percentage testing required by Section 401(k) of the Code and the average
contribution percentage testing required by Section 401(m) of the Code for each
Individual Recordkeeping Plan that contains a cash or deferred arrangement based
on the employee compensation and other relevant data supplied to it by the
Employer. State Street shall timely request compensation information and other
relevant data from Employers who have not otherwise provided such information
and data, and State Street shall not be required to perform such average
deferral percentage and average contribution percentage testing for any
Employers who fail to provide such information and data after such request.
7.11 Written Communications to Employers and Investors. State Street
shall, subject to Section 11.01, send written communications to each Employer
and Investor no less frequently than quarterly, including but not limited to
communications containing information (to the extent permitted by applicable
laws and regulations) regarding (a) investment performance of the Investment
Options and Closed Options offered or made available by the ABA Members
Collective Trust and, (b) to the extent appropriate, changes in the Program, the
ABA Members Plans or the Trusts. State Street may use such communications to
provide any or all of the statements, forms, procedures and information that may
be required or appropriate to be provided to each Employer and Investor except
communications or information required by Sections 6.07, 7.07, 7.08, 7.09 and
7.10 and the confirmations provided under Sections 6.03 and 7.04.
Notwithstanding the foregoing, such excepted communications or information may
be included in the same package for mailing as any other communication provided
that such inclusion does not result in a delay in sending such excepted
communications or information to the Employers or Investors, as the case may be.
Delivery of such statements, forms, procedures and information shall be made as
required by applicable laws and regulations. ABRA shall be entitled to review
and comment on such communications, statements, forms, procedures and
information to the extent provided in Section 11.02. With the prior consent of
ABRA, communications required by this Section 7.11 may be transmitted
electronically.
25
7.12 Inquiries and Complaints. In accordance with the applicable
Service Standards, State Street shall respond to inquiries and complaints from
Participants, Employers and Investors. State Street shall furnish to ABRA copies
of all written complaints it receives and written descriptions or copies of
State Street's responses thereto. Such copies shall be provided as soon as
practicable after receipt or response, as the case may be, but no later than at
the next following meeting of the Board.
7.13 Notices and Elections by Participants. No notice or election that
a Participant is required to provide to State Street under this Agreement
(excluding any telephonic authorization or direction provided by the Participant
in the capacity of an Investor in accordance with requirements and procedures
established pursuant to Section 6.04, any authorization or direction under
Section 6.05 or as otherwise provided in the applicable Employer Plan) shall be
effective unless submitted to State Street by the Participant's Employer. State
Street may accept such notices and elections directly from the Participant in
those cases where it is impractical or impossible for the Employer to submit
such notices and elections and State Street receives notice of such
impracticality or impossibility from the Participant or the Employer that is
reasonably satisfactory to State Street. Except for telephonic authorizations or
directions described in Section 6.04 or any authorization or direction under
Section 6.05, no notice or election shall be effective until State Street
receives a properly completed form at the address provided to the Employers.
7.14 Address for Communications to Participants. State Street shall
mail any communication that it is required to provide to a Participant to such
Participant at the address provided to State Street by the Participant or the
Participant's employer, or if none is provided, at the address of such
Participant's Employer. After a Participant or Employer notifies State Street
that the Participant is no longer employed by the Employer and provides State
Street with a new address, State Street shall mail all communications to such
new address.
7.15 Use of Electronic Media. Subject to the prior written consent of
ABRA, State Street may satisfy its obligations under this Article 7 to provide
written information or documents by use of the internet or other electronic
media.
7.16 Plan Administrator. State Street shall not be the plan
administrator (as defined in Section 3(16) of ERISA) with respect to any Plan.
ARTICLE 8 MARKETING SERVICES TO BE PROVIDED BY STATE STREET
8.01 Marketing Requirements: Establishment of Annual Marketing Plan
and Goals. State Street shall market the Program to Qualified Employers through
the ABRA Program Services Unit, and shall incur direct costs in so doing of not
less than $1,400,000 during each year during the term of this Agreement. No
later than the Board meeting during the third calendar quarter of 2002 and of
each year thereafter until the Transfer Completion Date, State Street shall
deliver to ABRA a proposed Annual Marketing Plan for the next succeeding
calendar year. The proposed Annual Marketing Plan shall be presented in
sufficient detail to enable ABRA to evaluate the level and type of effort to be
expended. Each proposed Annual Marketing Plan shall contain goals for the number
of additional new Plans, net additional Participants and new assets for the year
derived from contributions and conversions less assets associated with
26
Plans that cease participation in the Program (excluding assets withdrawn from
the Program due to distributions to individual Participants on account of
termination of employment, hardship withdrawal or similar events) to be added to
the Program, provided that such goals shall include an increase of 10,500 net
additional Participants by December 31, 2006 over the number of Participants as
of December 31, 2002. Each proposed Annual Marketing Plan shall contain a
description of the information (including demographic and other data as may be
reasonably requested by ABRA) relied upon and the methodology used by State
Street to develop such plan and goals. ABRA shall review each such proposed
Annual Marketing Plan, and shall be entitled to make recommendations to State
Street regarding such Plan and the various goals set forth therein. ABRA and
State Street shall consult with each other in good faith for the purpose of
agreeing to such Annual Marketing Plan and the goals set forth therein, prior to
the meeting of the Board during the fourth calendar quarter during the year
preceding the year covered by such Annual Marketing Plan. State Street shall
carry out the Annual Marketing Plan as so agreed upon and shall use its best
efforts to achieve the annual goals established thereby.
8.02 Marketing Reports. At each meeting of the Board during 2003 and
each calendar year thereafter beginning prior to the Transfer Completion Date,
State Street shall provide to ABRA a written report showing the progress of the
Annual Marketing Plan up to the last day of the preceding calendar quarter. No
later than the meeting of the Board that occurs during the first calendar
quarter of 2003 and each calendar year thereafter prior to the Transfer
Completion Date, State Street shall provide to ABRA a report showing the actual
result of the marketing activities for the preceding calendar year as compared
to the marketing goals for such year as expressed in the Annual Marketing Plan.
8.03 State Bar and Local Endorsement Program. State Street will
continue to seek state and local bar endorsements that will provide value to the
Program in light of time and costs associated with obtaining such endorsements
and shall maintain and renew existing endorsements at the time they may
contractually be renewed when the marketing advantages of such relationships
provide a value to the Program in light of the time and costs associated with
maintaining such endorsements.
ARTICLE 9 MARKETING SUPPORT TO BE PROVIDED BY ABRA
9.01 Endorsement. ABRA shall provide the Program with its endorsement
at all times during the term of this Agreement.
9.02 Bar Association Meetings. At the request of State Street, ABRA
shall, to the extent practicable, use reasonable efforts to arrange for State
Street to appear at such meetings and conventions held by the ABA, its sections
and affiliates as are provided for in the Annual Marketing Plan.
9.03 Workshops and Seminars. At the request of State Street, ABRA
shall, subject to applicable laws and regulations, assist State Street in
arranging for State Street to publicize such workshops and seminars as may be
provided for in the Annual Marketing Plan. ABRA shall, subject to applicable
laws and regulations, to the extent practicable, provide volunteer speakers for
such workshops and seminars or assist State Street in finding suitable
27
speakers. ABRA shall be under no obligation to incur any expense in connection
with such workshops and seminars.
9.04 Introductions. At the request of State Street, ABRA shall use
reasonable efforts to introduce State Street representatives to (a) officers and
staff members of state and local bar associations and (b) appropriate ABA
officers and staff members.
9.05 Inclusion in ABA Mailings. At the request of State Street, ABRA
shall use reasonable efforts to arrange for ABA membership materials to include
such information about the Program as State Street determines to be appropriate
in accordance with the Annual Marketing Plan. At the request of State Street,
ABRA may request, on behalf of State Street, that the ABA include in mailings to
its members and non-members promotional material prepared by State Street
relating to the Program. State Street may select, subject to the consent of ABRA
and the ABA, the mailings in which such material are to be included.
9.06 Access to ABA Research. At the request of State Street, ABRA
shall use reasonable efforts to obtain from the ABA and provide to State Street
any market research conducted by or on behalf of the ABA that the ABA will make
available to ABRA at the lowest price available to ABRA and that would assist
State Street in marketing the Program.
9.07 ABA Membership Lists. At the request of State Street, based on
State Street's reasonable specifications, ABRA shall use reasonable efforts to
obtain from the ABA and provide to State Street, at the lowest price available
to ABRA, lists of ABA members to be used by State Street solely for purposes of
marketing the Program.
9.08 ABA Disclaimer. State Street acknowledges that ABRA has no
control, directly or indirectly, over the ABA and cannot cause the ABA to carry
out any of the activities described in Sections 9.04 through 9.07.
9.09 Payment of Expenses. State Street and ABRA shall pay from their
own funds all expenses incurred by ABRA or State Street, as the case may be,
pursuant to this Article 9.
ARTICLE 10 REPORTS TO ABRA
10.01 Investment Option Reports. State Street shall provide ABRA with
quarterly reports (including year-to-date information) setting forth (a) the
aggregate account balances in each Investment Option and Closed Option at the
beginning of the calendar quarter, (b) a summary of the aggregate transactions
affecting those account balances during the calendar quarter, including the
aggregate amount contributed and transferred to, and withdrawn and transferred
from, each Investment Option and Closed Option and (c) the aggregate account
balance in each Investment Option and Closed Option at the end of the calendar
quarter. State Street shall provide such other aggregate reports with respect to
the Investment Options as are reasonably requested by ABRA.
10.02 Fee Reports. State Street shall provide ABRA with quarterly
reports (including year-to-date information) setting forth the fees paid by
Participants, Employers and Investors (including trusts) under the Program
pursuant to Article 9.
28
10.03 Trust Participation Reports. State Street shall provide ABRA
with quarterly reports (including year-to-date information) setting forth (a)
the number of Participants, Employers and Plans participating in, and the assets
held thereby, each Trust at the beginning of the calendar year, (b) the number
of Participants, Employers and Plans (and total assets attributable thereto)
that commenced or ceased to participate in each Trust during the period covered
by the report as a result of enrollments, withdrawals, death or retirement, (c)
the number of Participants, Employers and Plans participating in such Trust (and
total assets attributable thereto) at the end of the period covered by the
report, and (d) such other reports with respect to Trust participation as are
reasonably requested by ABRA. State Street will not be required to provide
Participant information with respect to Aggregate Recordkeeping Plans.
10.04 Transfer Reports. State Street shall provide ABRA with
quarterly reports (including year-to-date information) setting forth the level
of transfer activity pursuant to Section 6.03.
10.05 Service Reports. Quarterly, State Street shall provide ABRA
with reports setting forth (a) the frequency and nature of technical,
operational and other appropriate assistance provided pursuant to Section 5.05,
(b) the frequency and nature of investment election assistance provided pursuant
to Section 6.06, and (c) such other information as is reasonably necessary for
ABRA to determine the nature and extent of State Street's compliance with the
applicable Service Standards.
10.06 Expense Reports. Quarterly, State Street shall provide ABRA
with a report setting forth the amount and a description of the various
categories of expenses assessed or charged pursuant to Section 13.04.
10.07 Annual Reports. State Street shall provide or make available to
ABRA such annual reports as are required by Section 6.02 of the ABA Members
Collective Trust, Sections 6.06 and 6.07 of the Master Trust and Sections 6.06
and 6.07 of the Pooled Trust.
10.08 Timing of Reports. Unless otherwise provided in this Article,
all reports pursuant to this Article shall be delivered within such time frame
as is set forth in the applicable Service Standards.
ARTICLE 11 REVIEW OF COMMUNICATIONS MATERIAL AND COMMUNICATIONS BY ABRA
11.01 Communications Consultant. State Street shall engage a
Communications Consultant who shall prepare, in consultation with State Street,
an annual communications plan which shall include recommendations regarding
forms, performance information, technical bulletins, newsletters and other
similar communication materials for Participants and Employers. A copy of the
annual communications plan shall be delivered to State Street, with a copy to
ABRA, at such time or times as shall be agreed upon by the parties. State Street
shall consult with ABRA regarding the recommendations contained in the annual
communications plan and State Street shall give full consideration thereto. The
cost of such consultant shall be paid by State Street but may be paid (or
reimbursed) by the Trusts or the ABA Members Collective Trust
29
subject to Section 13.04. In consideration thereof, the fees payable to State
Street pursuant to Section 13.01 shall be reduced by $270,000 per year.
11.02 ABRA's Review of State Street Communication Material. Certain
communications in connection with the Program, as determined by agreement
between State Street and ABRA from time to time, will be furnished, on a timely
basis, in substantially final form, by State Street to ABRA for prompt review.
Such communications shall include the Prospectus and, unless otherwise agreed,
(a) all items described in Section 11.01, (b) promotional materials, (c)
proposed scripts for any outbound telemarketing campaign, (d) outlines of
programs, workshops or seminars and (e) the format for any publications
including screens used for the internet services provided pursuant to Section
6.05. Such review shall be conducted in accordance with a reasonable schedule
specified by State Street or, if none is specified, within a reasonable period
of time. State Street shall, subject to Section 11.01, make all final decisions
regarding the form and content of communications, subject to approval by any
applicable regulatory authorities and giving full consideration to any comments
or suggestions made by ABRA in connection with its review (except that any
reference to ABRA or the ABA that is objectionable to ABRA shall be revised to
ABRA's satisfaction or shall not be included). Within a reasonable period after
such communications have been provided to ABRA, State Street may use, distribute
or otherwise make available such communications at such time as it deems
necessary or appropriate, provided that final copies of such communications
shall be provided to ABRA.
11.03 Communications by ABRA. Subject to applicable laws and
regulations, ABRA, as sponsor of the Program and not as an agent of State
Street, shall have the right to communicate with Participants and Employers from
time to time in connection with the Program. State Street shall make available
to ABRA, without cost, for such purpose any mailing list used by State Street
for general communication with Participants and Employers. From time to time and
as is reasonable, State Street shall, at ABRA's request, assist ABRA in
effecting communications pursuant to this Section and not otherwise in conflict
with State Street's responsibilities, duties and obligations under this
Agreement, provided that State Street shall receive reasonable compensation
and/or reimbursement for such services.
ARTICLE 12 ADDITIONAL AGREEMENTS AND COVENANTS OF STATE STREET
12.01 ABRA Program Services Unit. (a) State Street has established
and shall maintain, as long as it is obligated to provide services hereunder, or
cause an Affiliate to maintain the ABRA Program Services Unit. The ABRA Program
Services Unit shall be a separate client services unit within State Street
exclusively dedicated to and having capabilities sufficient to provide the
functions necessary (i) for the effective and efficient operation of the
Program, (ii) to meet the requirements set forth in the Service Standards, the
Annual Marketing Plan and the annual communications plan described in Section
11.01 and (iii) to otherwise meet State Street's obligations under this
Agreement. As of the Renewal Date, State Street shall provide ABRA with an
annual staffing plan for the ABRA Program Services Unit. Such plan will be
updated and provided to ABRA at least annually at the first Board meeting
following the completion of State Street's internal annual budget
review/approval cycle, but no later than the meeting that occurs in the third
calendar quarter of each year.
30
The ABRA annual staffing plan shall include the following:
A. An organizational chart for the ABRA Program Services Unit,
displaying the reporting for each job.
B. State Street shall provide to ABRA an annual human
resources report that will include the number of current staff, job
descriptions, training programs, turnover rates, recruiting activities and
similar information reasonably requested by ABRA related to personnel matters
for the ABRA Program Services Unit.
(b) The expenses incurred by State Street for the ABRA
Program Services Unit shall not be charged to the Trusts or the ABA Members
Collective Trust.
(c) State Street shall not implement any material changes
to the ABRA Program Services Unit, such as relocation, alteration of marketing
structure or initiation of regional representatives without the prior written
consent of ABRA.
12.02 Financial Condition and Organization. As promptly as
practicable after such information either becomes legally available for
dissemination or is released to the public, State Street shall notify ABRA of
any change or pending change to the ownership, legal structure or organization
of State Street or any Affiliate or division thereof that provides any services
to or in connection with the Program.
12.03 Insurance Certification. State Street shall provide to ABRA
within thirty (30) days of the Renewal Date a certificate of coverage with
respect to all insurance policies (including fiduciary and errors and omissions)
of State Street that could reasonably cover or relate to the Trusts, the ABA
Members Collective Trust or the Program, and will notify ABRA of any changes in
such coverage within thirty (30) days after the earlier of when the change is
made or when it becomes effective. From time to time ABRA may reasonably request
that State Street provide a copy of the applicable insurance policy. State
Street, its officers, directors and employees are exempt from the fidelity bond
requirements of Section 412 of ERISA, and nothing in this Agreement shall be
construed to require State Street to maintain such a fidelity bond for itself,
its officers, directors or employees.
12.04 Approval of Major Vendors. Within a reasonable period of
time, not less than fifteen (15) Business Days, prior to the hiring of a Major
Vendor, State Street shall submit to ABRA for ABRA's approval a summary of the
proposed terms for the hiring of such Major Vendor; provided, however, that if
ABRA does not approve such Major Vendor or the proposed terms of the
arrangement, State Street may engage such Major Vendor to provide services for
the benefit of any other client of State Street regardless of whether such Major
Vendor will continue to be available to provide services to the Program on the
proposed terms. The terms of State Street's contracts with Major Vendors shall
be consistent with State Street's responsibilities, duties and obligations
under, and not in conflict with the terms and conditions of, this Agreement, the
Trusts and the ABA Members Collective Trust, including, without limitation,
Section 12.07. State Street shall provide to ABRA copies of such contracts when
executed. Notwithstanding the foregoing, ABRA's approval under this Section
shall not be required for the renewal or reengagement of a Major Vendor
previously approved by ABRA, provided that the
31
terms of such renewal or reengagement (other than fees) are not materially
different than those previously approved by ABRA.
12.05 Indemnification of ABRA by Major Vendors. State Street shall
use its best efforts to obtain from Major Vendors engaged primarily for the
benefit of the Program indemnification of the Indemnified Persons (as defined in
Section 14.04) for any act or omission of such Major Vendors, with provisions
similar to the provisions of Article 14.
12.06 Non-Competition. During the term of this Agreement or any
successor agreement hereto and for two years following the Transfer Completion
Date, State Street shall not either directly or indirectly, alone or with
others, knowingly interfere with ABRA's relationships with Qualified Employers
including, but not limited to, contacting past, present or prospective Employers
for the purpose of offering them competing or alternative investment
opportunities as part of a marketing effort focused primarily on a sector of or
the entire legal community. ABRA hereby acknowledges that State Street is
currently and may in the future be engaged in marketing activities involving
competing or alternative investment opportunities for qualified retirement plans
of the type maintained under the Program that may reach sectors of the legal
community in a coincidental manner and that such activities are not prohibited
by this Section, provided that State Street has used commercially reasonable
efforts to mitigate inclusion of Qualified Employers in such activities. This
Section shall survive termination of this Agreement.
12.07 Confidentiality. Except as provided below, State Street shall
hold in strict confidence all Program Data and Records and shall use such
Program Data and Records only to perform its obligations under this Agreement
and to fulfill its obligations in connection with the Program. State Street
acknowledges that State Street has no right or title in or to (including without
limitation copyright rights in) the Program Data and Records and collections or
compilations of such Program Data and Records. To the extent State Street would
have any right or title in or to the Program Data and Records and collections or
compilations of such Program Data and Records, it hereby assigns to ABRA all of
such rights (including without limitation copyright rights). State Street may
disclose Program Data and Records as necessary for State Street to perform its
obligations under this Agreement, but wherever possible, State Street shall
disclose Program Data and Records only to ABRA, individuals within the State
Street organization and third parties engaged by State Street who have a need to
know such information in order for State Street to perform its obligations under
this Agreement and to fulfill its obligations in connection with the Program;
provided, however, that State Street shall use its best efforts to cause third
parties who have access to Program Data and Records to enter into a
confidentiality agreement with respect to such Program Data and Records. State
Street acknowledges that the foregoing obligations include the obligation of
State Street not to reveal (a) any such Program Data and Records regarding
individual Participants, Employers or Investors or (b) any Program Data or
Records that could be used directly or indirectly to identify an individual
Participant, Employer or Investor except when the Participant, Employer or
Investor so requests. The foregoing obligations shall not apply to any of the
following: (w) information rightfully known to State Street, without continuing
restrictions on disclosure, prior to being supplied to State Street as part of
the Program Data and Records, (x) information that is or becomes generally known
to the public or in the trade other than through a failure on the part of State
Street to observe its obligations hereunder, (y) information that is
independently
32
developed or rightfully obtained without continuing restrictions on disclosures
from third parties by State street otherwise than under the Program or (z)
information that State Street must disclose to comply with federal or state
statutory or regulatory requirements or pursuant to a judicial or administrative
order; provided that State Street shall consult with ABRA prior to making any
such disclosure to the extent possible and shall provide ABRA reasonable notice
to enable ABRA to resist any disclosure pursuant to 12.07(z). This Section shall
survive termination of this Agreement. If requested by ABRA, State Street shall
include a copyright notice or other proprietary rights legend on all human and
machine readable copies of the Program Data and Records, including any
electronic data files containing the Program Data and Records and the media for
such data files. The form and content of any such notice or legend shall be
determined by ABRA.
12.08 Copyright of Trusts and ABA Members Plans. State Street shall
not interfere with or otherwise impede ABRA's efforts to protect the Trusts and
the ABA Members Plans by copyright and State Street shall not infringe on any
such copyrights. State Street shall have the right and license to reproduce and
distribute the Trusts and ABA Members Plans to the extent necessary or
appropriate in connection with the performance of its duties under this
Agreement. If requested by ABRA, State Street shall include a copyright notice
or other proprietary rights legend on all human and machine readable copies of
the Trust and ABA Member Plans, including any electronic data files containing
the Trust and ABA Members Plans and the media for such data files. The form and
content of any such notice or legend shall be determined by ABRA.
12.09 Maintenance and Disposition of Program Data and Records. For
one year following the Transfer Completion Date, State Street shall maintain one
copy of all Program Data and Records that are maintained electronically on
magnetic tape for the last accounting period for which State Street was
responsible under this Agreement and that are Participant, Plan, Employer or
Investor records. At the end of such one year period, to the extent permitted by
applicable law and the customary practices of State Street with respect to such
matters, State Street shall destroy all copies of Program Data and Records in
its possession and control, unless ABRA and State Street shall otherwise agree
in writing. This Section shall survive termination of the Agreement. Prior to
any such destruction, State Street shall provide to ABRA a copy of any such
Program Data and Records to be destroyed by State Street. The copy shall be in
electronic or such other form as may be reasonably requested by ABRA; provided,
however, that ABRA shall pay the reasonable expenses associated with making such
copy if the format requested is not the standard format in which State Street
maintains such Program Data and Records. Upon request by ABRA, State Street
shall provide a description or samples of such standard format.
12.10 Rights to Software Following Termination. Following any
termination of this Agreement, State Street shall provide ABRA with access to
computer software used in connection with the Program as follows:
(a) Subject to Section 12.10(e), State Street shall actively
cooperate with and assist ABRA in obtaining licenses for software systems used
in connection with the Program from outside vendors from whom State Street has
licensed such software (including but not limited to Dyatron Omni Plan DPR and
National FSI Plus System Software); provided,
33
however, that any costs in connection with such action incurred by State Street
shall be reimbursed by ABRA or any successor trustee or successor recordkeeper
for the Program.
(b) In accordance with this Section, State Street shall grant
to ABRA, without charge, a perpetual, non-exclusive, non-transferable license to
use State Street Software solely in connection with the administration of the
Program. Such State Street Software shall be provided in object code form only.
Upon ABRA's written request in accordance with Section 15.05, State Street and
ABRA shall negotiate the terms of such license generally on the terms set forth
in this Section:
(i) such license may not be assigned to any third party, but
may be sublicensed by ABRA to a third party exclusively for use
in connection with the administration of the Program, provided
that such third party shall enter into a written agreement
(which is reasonably satisfactory to State Street) for the
benefit of State Street, pursuant to which such party agrees to
the terms and conditions substantially as set forth in this
Section in connection with its use of the State Street Software;
(ii) any State Street Software licensed pursuant to this
Section shall be licensed on an "AS IS" basis;
(iii) State Street shall make no warranties, express or implied,
including warranties of merchantability and fitness for a
particular purpose with respect to such State Street Software;
(iv) State Street shall not be liable for any damages,
including incidental or consequential damages, arising out of
the use and performance of such State Street Software other than
those portions of such damages resulting from State Street's
intentional wrongdoing, and except to the extent provided in
clause (v) hereof;
(v) State Street shall make no representations and shall
provide no indemnification regarding infringement of patents,
copyrights, trademarks, trade secrets or other proprietary
rights except that State Street shall indemnify ABRA against any
liability to third parties resulting from any infringement of
such rights of which State Street has actual knowledge; provided
that State Street shall receive both prompt notice of any claim
of such infringement and the opportunity to assume and continue
the defense of any such claim at its own expense, and shall not
be liable under any settlement agreement entered into without
its prior written consent and provided, further, that ABRA
acknowledges that the provisions of Article 14 do not apply with
respect to any indemnification pursuant to this Section;
(vi) ABRA shall acknowledge that, except for the license
pursuant to this Section, ABRA has no right or title in or to
any proprietary rights (including without limitation copyright
rights) in such Xxxxx Xxxxxx
00
Software or any of its component parts and ABRA shall further
acknowledge that all State Street Software is proprietary to
State Street; and
(vii) ABRA shall agree not to sell, transfer, disclose, display
or otherwise make available such State Street Software or any
copies (other than a reasonable number of copies for back-up and
archival purposes only) or portions thereof to any person
without the prior written consent of State Street and not to use
such State Street Software, or permit its use by any person, for
any purpose other than in connection with the administration of
the Program. State Street and ABRA may negotiate a reasonable
fee payable to State Street and may agree that State Street will
provide to ABRA in connection with such State Street Software
maintenance, additional support, and any subsequent enhancements
that State Street develops and makes generally available to its
clients for whom such State Street Software is used.
(c) In connection with any State Street Software licensed
pursuant to Section 12.10(b), State Street shall agree to provide to ABRA copies
of all operator and user manuals and training materials then in existence for
use in conjunction with such State Street Software. ABRA shall agree not to
sell, transfer, disclose, display or otherwise make available such operator and
user manuals and training materials to any person except in connection with a
sublicense granted pursuant to Section 12.10(b)(i).
(d) ABRA acknowledges that it has no rights to State Street's
systems that are not developed, acquired, used or enhanced in connection with
the Program, including, but not limited to, the asset custody reporting and
accounting systems and securities clearance systems and any enhancements to such
systems (without regard to whether such enhancements were developed for the
purposes of the Program), whether developed by State Street or licensed or
acquired from third parties and whether existing at the time of execution of
this Agreement or at any time thereafter.
(e) Following any termination of this Agreement, State Street
shall grant to ABRA, subject to payment of the royalty fee described below, a
perpetual, nonexclusive, non-transferable license to use such modification and
enhancements to the State Street Software created by State Street after the
Renewal Date and the terms of such license shall include the terms and
conditions of subsection 12.10(b)(i)-(vii); provided that such license will
contain a reasonable royalty fee payable to State Street, which shall be reduced
in proportion to the percentage of total development costs for such State Street
Software that have been amortized by State Street during the term of this
Agreement.
12.11 Investment Advisor Agreements. State Street shall provide
ABRA with copies of all (a) Investment Advisor Agreements, (b) notices required
under the Investment Advisor Agreements, and (c) reports required under the
Investment Advisor Agreements.
12.12 No Directed Brokerage. In selecting brokers or dealers for
the execution of transactions effected directly for the Funds, State Street
shall not consider the availability and
35
value of research that may be provided to State Street by such broker or dealer.
The ability to direct brokerage when research may be provided to any Investment
Advisor or State Street shall be negotiated by State Street and ABRA with
respect to any New Investment Option offered or managed by State Street.
12.13 Notice of Change in Status or Regulatory Action. Subject to
applicable laws and regulations, State Street shall promptly notify ABRA of (a)
any change in its status as a bank, (b) any notice by any governmental agency of
the intent to place material limitation on the activities of State Street that
relate to or affect the Program, or (c) the receipt of formal notice of the
commencement of any proceedings by any governmental agency to take any action
that would change State Street's status or the status of the Program under the
Investment Company Act of 1940, as amended. State Street shall notify ABRA of
such information as soon as such information is available for public disclosure.
12.14 Performance by Affiliates. The parties acknowledge that
State Street may cause one or more of its Affiliates, including State Street
Global Advisors to perform services in satisfaction of State Street's
obligations under this Agreement. State Street hereby guarantees the performance
of such Affiliates and shall be liable therefor to the same extent as if State
Street had directly performed such obligations. State Street further agrees, and
it shall take any and all action as shall be necessary to require, that any
obligation imposed on it hereunder shall also be assumed by any Affiliate it
designates to perform any activity hereunder, and to the extent of such
designation, ABRA shall have the same rights with respect to such Affiliate as
ABRA has with respect to State Street. In furtherance thereof, but not as a
limitation, State Street agrees each such Affiliate shall be subject to, and
that it shall take any and all action as shall be necessary to cause each such
Affiliate to be subject to all the provisions of this Article 12 and Sections
14.04, 14.05, 14.06, 14.07, 14.10, 16.06, 16.08 and 16.09, as if such Affiliate
were a party to this Agreement. 12.15 Performance of Services by CitiStreet. (a)
Agreement Between State Street and CitiStreet. State Street shall enter into the
CitiStreet Agreement with CitiStreet to provide on behalf of State Street the
Administrative Services that State Street is obligated to perform hereunder.
Such agreement shall be identical in form and in substance with the form of the
CitiStreet Agreement, and ABRA shall be a third-party beneficiary of such
agreement. Services performed by CitiStreet pursuant to the CitiStreet Agreement
shall for purposes of this Agreement be treated as performed by State Street,
but neither the engagement of CitiStreet nor the performance of services thereby
shall relieve State Street of any responsibility or liability imposed upon State
Street under this Agreement with respect to such services.
(a) Treatment as an Affiliate. Upon execution of the
CitiStreet Agreement by all parties thereto, CitiStreet shall be deemed to be an
Affiliate of State Street, and State Street and CitiStreet shall be subject to
all the requirements of Section 12.14 with respect to CitiStreet's performance
of services pursuant to the CitiStreet Agreement.
ARTICLE 13 FEES AND EXPENSES
13.01 State Street's Fees. State Street shall be compensated under
the Program by payment of the program expense fee and the trust, management and
administration fee in
36
accordance with the terms contained in Appendix C hereto, which fees as of the
Renewal Date shall relate only to the Investment Options and Closed Options,
services and obligations of State Street under this Agreement as of the Renewal
Date. The program expense fee shall be in consideration of State Street's
performance of Administrative Services (including the services performed on
State Street's behalf by CitiStreet as contemplated by Section 12.15). The trust
management and administration fee shall be in consideration of Trustee Services
(not including any services performed by CitiStreet). Appendix C shall set forth
all of the fees payable to State Street in connection with the Program as of the
Renewal Date, and no provision of the CitiStreet Agreement, the ABA Members
Collective Trust or the Trusts shall entitle State Street to additional
compensation. Nothing in this Section shall preclude the payment of expenses of
the Program or Plans to the extent permitted by Section 13.04.
13.02 ABRA's Fees. ABRA shall be compensated under the Program in
accordance with the terms contained in Appendix D hereto, which fees as of the
Renewal Date shall relate only to the Investment Options and Closed Options,
services and obligations of ABRA under the Employer Plans and under this
Agreement as of the Renewal Date. The fee schedule set forth in Appendix D may
be increased only by written notification of such increase to all Employers, and
shall not be effective less than sixty (60) days after such notification.
13.03 Additional Services. State Street's obligations to perform
services not required or agreed to under this Agreement shall be conditioned on
ABRA's agreement to allow State Street to charge a reasonable fee for such
services. If the cost to State Street to provide additional services is minimal
both individually and in the aggregate (from the Renewal Date through the date
such services are contemplated) then State Street shall be deemed to have waived
its right to an additional reasonable fee pursuant to this Section. If ABRA and
State Street are unable to reach agreement under this Section within ninety (90)
days of commencing negotiations, they shall submit the fee for such services to
arbitration in accordance with Section 16.10 and State Street shall provide such
services, pending the results of arbitration, for the last fee it proposed for
such services prior to submitting to arbitration, subject to retroactive
adjustments based upon the fee as determined by arbitration.
13.04 Expenses. (a) General. Expenses of operation of the Program,
the Plans, the Trusts and the ABA Members Collective Trust, as are permitted by
applicable laws and regulations and this Agreement, shall be charged to and paid
from the assets of the Trusts or the ABA Members Collective Trust (and charged
to each Investment Option, Closed Option, Participant or Plan account, as
applicable), for which such expenses are incurred. Except as otherwise provided
in this Agreement, such expenses shall include but are not limited to (i)
brokers' fees and commissions, (ii) transfer and other taxes, (iii) custodians'
fees (including without limitation custodians' fees paid to State Street and its
Affiliates, to the extent permitted by applicable law, including without
limitation, the prohibitions of Part 4 of Title I of ERISA), (iv) Securities and
Exchange Commission fees, (v) state securities registration fees, (vi) Internal
Revenue Service user fees, (vii) fees and expenses paid pursuant to any
Investment Advisor Agreement or any Investment Manager Agreement, (viii) fees
paid to a consultant engaged pursuant to the first sentence of Section 4.03,
(ix) other reasonable independent legal, independent auditing, printing and
mailing expenses incurred in the preparation of Securities and Exchange
Commission and state securities filings, no-action letters or reports, (x)
printing and mailing costs incurred in connection with providing the Prospectus
and related materials to
37
Investors and prospective Investors who have communicated indications of
interest in the Program, and (xi) expenses as permitted under Section 14.10. To
the extent that State Street pays any expenses with respect to a particular
Investment Option, Closed Option, Participant account or Plan account which are
properly chargeable pursuant to this Section to a Trust or the ABA Members
Collective Trust, as the case may be, it shall be entitled to reimbursement
therefrom.
(b) Budgets. Not later than the meeting of the Board held in
the fourth quarter of the preceding year, State Street shall present ABRA a
detailed budget of each of the categories of expenses, including without
limitation, the categories listed in subsection (a) above, to be charged to the
ABA Members Collective Trust or the Trusts for the next calendar year. At each
meeting of the Board during such calendar year, State Street shall deliver a
status report listing the categories of expense and expenses incurred to date as
compared to such budget. ABRA may make comments and recommendations with respect
to such budgets and status reports, and State Street shall give full
consideration thereto. Any item of expense properly chargeable to the Trusts or
the ABA Members Collective Trust under Section 13.04 may be so charged even if
State Street fails to include an item of expense in such Budget or if such
expense items exceed such budget; provided that such expenses are approved by
ABRA in accordance with Section 13.04(d) below.
(c) Amortization Schedules. If State Street shall determine
that any expenses otherwise chargeable to the ABA Members Collective Trust or
the Trusts are to be amortized over a period of months or years, State Street
shall prior to the commencement of such amortization provide to ABRA a detailed
schedule of such expenses, the period of amortization and the reasons therefor.
ABRA may make comments and suggestions with respect to the need for and the
structure of any such amortization schedule, and State Street shall give full
consideration thereto. If an unknown item of expense or an adjustment of any
expense is uncovered after such amortization schedule has been approved by ABRA,
then State Street shall provide ABRA with a detailed schedule of such expenses
and adjustments and the period of amortization and the reasons therefor.
(d) Approval of Certain Expenses. State Street shall not
charge any item of expense in excess of $25,000 against the Trusts or the ABA
Members Collective Trust not described in clauses (i) through (vii) of Section
13.04 (a) above (or seek reimbursement thereof) without providing to ABRA
written notice thereof setting forth a description of such expense and the
reason State Street believes such expense should be paid by the Trusts or the
ABA Members Collective Trust, as the case may be, unless such expense is
included in and not in excess of the appropriate amount budgeted pursuant to
Section 13.04 (b) above. If ABRA and State Street shall be unable to agree
regarding the propriety or amount of any such expense to be charged to the ABA
Members Collective Trust or the Trusts, as the case may be, ABRA and State
Street shall submit the issue to arbitration in accordance with Section 16.10.
(e) Certain Expenses not Chargeable. For purposes of this
Section 13.04, expenses of operation of the Program, the Plans, the Trusts and
the ABA Members Collective Trust shall not include (a) marketing expenditures
incurred pursuant to Article 8 or (b) salaries, fringe benefits, taxes and
overhead attributable to the ABRA Program Services Unit or other personnel or
operations of State Street or its Affiliates, or travel expenses of any such
38
personnel. In addition, no item of expense incurred by CitiStreet shall be paid
or reimbursed by the ABA Members Collective Trust or the Trusts, but shall be
paid by State Street and submitted by State Street for reimbursement, subject to
this Section 13.04.
ARTICLE 14 LIMITATION OF LIABILITY AND INDEMNIFICATION
14.01 Limitation of Liability for Instructions from Participants,
Employers or Investors. Except as otherwise provided by laws or regulations,
neither ABRA nor State Street (in each of its various capacities under the
Program) shall be liable for any act or omission made in accordance with its
obligations under this Agreement, the ABA Members Collective Trust, the ABA
Members Plans or the Trusts to the extent that such act or omission was made in
good faith, without negligence, and in accordance with an instruction or
information provided by a Participant, Employer or Investor, where the party in
question had no reason to believe that such instruction or such information was
unauthorized or incorrect.
14.02 Limitation of Liability For Instructions From ABRA. Except as
otherwise provided by laws or regulations, State Street (in each of its various
capacities under the Program) shall not be liable to ABRA (or other Indemnified
Persons) for any act or omission made in good faith, without negligence, and in
accordance with the express advance written approval or instructions of ABRA
under this Agreement (including any approval or instructions with respect to an
Investment Manager that has not been recommended by, and is not, Xxxxx Xxxxxx).
00.00 Xxxxxxxxxx of Liability for Acts of Third Parties. Except as
otherwise provided by laws or regulations, neither ABRA nor State Street (in
each of its various capacities under the Program) shall be liable for any act or
omission of any person or entity (other than an affiliate of ABRA, in the case
of ABRA, or an Affiliate (including CitiStreet), in the case of State Street),
that acts or has acted as a fiduciary or service provider to a Plan, a Trust or
the ABA Members Collective Trust pursuant to delegation of fiduciary
responsibility under such Plan or trust, this Agreement or the Investment
Manager Agreements. State Street shall not be liable for any act or omission of
Equitable.
14.04 Indemnification. State Street agrees to defend, indemnify and
hold harmless ABRA, its then-present and former officers, directors, advisory
directors, employees, the ABA, and its then present and former officers, and the
Board of Governors (the "Indemnified Persons") against any and all expenses
(including attorneys' fees, subject to Section 14.05), judgments, fines,
penalties (including any civil penalties assessed under Section 502(1) of ERISA)
and amounts paid in settlement, actually and reasonably incurred in connection
with any threatened, pending or current action, suit, proceeding or claim,
whether civil, criminal, administrative or otherwise, and the amount of any
adverse judgment entered against any of them and reasonable expenses attendant
thereto by reason of any of State Street's acts or omissions in connection with
the Program, subject to the limitations of Sections 14.01, 14.02 and 14.03. For
the above defense, indemnity and hold harmless provision to apply (a) the
Indemnified Persons shall inform State Street promptly of any claims threatened
or made against any Indemnified Person, (b) the Indemnified Persons shall
cooperate fully with State Street in responding to such threatened or actual
claims, and (c) any settlement agreement shall require the written approval of
State Street, which consent shall not be unreasonably withheld or delayed. This
Section shall survive termination of this Agreement.
39
14.05 Counsel for Indemnified Persons. State Street agrees to
cooperate fully with the Indemnified Persons in responding to any threatened or
actual claims. Each Indemnified Person shall have the right to employ counsel in
its, his or her sole discretion. However, none of State Street, the Trusts nor
the ABA Members Collective Trust shall be liable (a) for any legal or other
expenses incurred in connection with any such threatened, pending or current
action, suit, proceeding or claim (whether civil, criminal, administrative or
otherwise), or defense to any of the foregoing, that were not specifically
authorized by State Street or (b) for reasonable attorneys' fees for the
Indemnified Persons unless State Street shall have received a written opinion
reasonably acceptable in form and substance to State Street of counsel
reasonably acceptable to State Street (and which counsel shall not represent or
otherwise be affiliated with any of the Indemnified Persons) that there exists a
material conflict of interest either (y) between (i) such Indemnified Persons
and (ii) State Street or (z) among such Indemnified Persons, each in the conduct
of the response to a threatened claim or in the conduct of the defense of an
actual claim in which event State Street shall be liable for the reasonable
legal expenses of each counsel whose appointment is necessary to resolve such
conflict; provided, however, that if any threatened, pending or current action,
suit, proceeding or claim, or defense to any of the foregoing is civil in
nature, State Street, the Trusts and the ABA Members Trusts, collectively, shall
not be responsible for the reasonable attorneys' fees with respect to more than
one (1) counsel for all Indemnified Persons, collectively.
14.06 Contribution. In order to provide for just and equitable
contribution in circumstances in which the terms of Section 14.04 are
applicable, but the indemnification provided for therein is held for any reason
to be unavailable or unenforceable, the Indemnified Persons shall contribute to
the aggregate expenses (including attorneys' fees, subject to Section 14.05),
judgments, fines, penalties (including any civil penalties assessed under
Section 502(1) of ERISA) and amounts paid in settlement, actually and reasonably
incurred in connection with any threatened, pending or current action, suit,
proceeding or claim, whether civil, criminal, administrative or otherwise, which
such Indemnified Persons and State Street may be subject to or liable for, in
the following proportions: the Indemnified Persons collectively shall contribute
one-one thousandth of one percent (0.001%) of such losses, claims, damages,
expenses and liabilities, and State Street shall contribute the balance thereof.
State Street shall have no other right of contribution from any of the
Indemnified Persons.
14.07 Enforcement of Rights. If an Indemnified Person is reasonably
required to bring any action to enforce rights or collect monies due under this
Article and is successful in such action, State Street shall reimburse such
Indemnified Person or its subrogee for reasonable fees (including attorneys'
fees in accordance with Section 14.05) and expenses incurred in bringing and
pursuing such action.
14.08 Supplemental Indemnification. Indemnification pursuant to this
Article is intended to be supplemental to any other rights to indemnification
available to the Indemnified Persons. Nothing herein shall be deemed to diminish
or otherwise restrict the Indemnified Persons' rights to indemnification under
applicable laws.
14.09 Interests of ABA Members Collective Trust, Trusts and ABA
Members Plans. In accordance with the ABA Members Collective Trust and the
Trusts, State Street shall, whenever in its judgment any interest of the Program
so requires, acting on behalf of the ABA
40
Members Collective Trust or the Trusts, (a) settle, compromise, abandon or
submit to arbitration any claim or demand, or (b) commence or defend any suit or
legal proceeding. State Street shall represent the ABA Members Collective Trust
and the Trusts in any arbitration, suit or legal proceeding in any court or
before any other body or tribunal. ABRA, as sponsor of the ABA Members Plans,
shall represent the ABA Members Plans in any arbitration, suit or legal
proceeding in any court or before any other body or tribunal; provided, however,
that if State Street, the Trusts or the ABA Members Collective Trust is also
involved in such arbitration, suit, or legal proceeding, State Street shall
control the arbitration, suit or legal proceeding on behalf of the Program
(except to the extent provided in 14.04 and 14.05), including but not limited to
selecting counsel, determining the appropriate litigation strategy, and
determining (to the extent possible) the forum for such arbitration, suit or
proceeding, provided that State Street shall from time to time (not less than
quarterly) inform ABRA of the progress of such litigation and ABRA shall have
the right to make suggestions and comments regarding State Street's control of
such litigation.
14.10 Payment of Expenses. Expenses (including attorneys' fees)
specifically authorized by State Street pursuant to Section 14.05 and actually
and reasonably incurred by the Indemnified Persons in defending against or
responding to such threatened or actual claims shall be paid by State Street as
they are incurred. State Street may charge such expenses and any expenses
pursuant to Section 14.09, each to the extent appropriate, as expenses of the
Trusts and the ABA Members Collective Trust (to the extent provided in Section
13.04); provided, however, that State Street may do so only (a) if the gravamen
of the action, suit, proceeding or claim is principally the result of State
Street, the Program, the Trusts, the Plans or the Collective Trust being a
stakeholder or (b) in any other case in which a gravamen of the complaint is not
an alleged breach of this Agreement or duty by State Street; provided, further,
that to the extent appropriate, such expenses shall be charged to the particular
Plan or affected Participant's account involved in the action, suit, proceeding
or claim. Notwithstanding the foregoing, expenses resulting from any threatened,
pending or current action, suit, proceeding or claim, or defense to any of the
foregoing, relating principally to an act or omission of Equitable, to the
extent that they are not covered by and paid under the Administrative Services
Agreement between Equitable and ABRA dated October 4, 1985, shall be charged as
expenses of the Trusts and the ABA Collective Trust.
ARTICLE 15 TERMINATION OF AGREEMENT
15.01 Termination by Xxxxx Xxxxxx. Xxxxx Xxxxxx may not terminate
this Agreement prior to the close of business on December 31, 2006, except that
State Street may terminate this Agreement for Cause at any time, upon six (6)
months prior delivery of a Notice of Termination, which Notice may be delivered
only at or after the end of any correction or cure period provided in Section
15.02. State Street may terminate this Agreement effective at the end of any
quarter after the close of business on or after December 31, 2006 by delivering
Notice of Termination to ABRA at least twelve (12) months prior to the Date of
Termination specified therein.
15.02 Termination For Cause. The following behavior shall
constitute Cause under this Agreement:
41
(a) the offering directly or indirectly to Qualified
Employers by ABRA of any investment product that is not offered pursuant to the
terms of this Agreement and is marketed for use in qualified retirement plans;
or
(b) the offering directly or indirectly to Qualified
Employers by the ABA or its agents (other than any plan offered to employees of
the ABA) of any investment product that is not offered pursuant to the terms of
this Agreement and is marketed principally for use in qualified retirement
plans, if within sixty (60) days of the date on which ABRA becomes aware of such
offering or a proposal to commence such offering, the ABA or its agents or
affiliates have not ceased such offering or ABRA has not reached an agreement
with State Street as to the conduct of the offering; provided that if ABRA or
State Street becomes aware of such an offering or proposal, it shall give prompt
written notice to the other, and ABRA shall be deemed aware of such offering on
the date on which it gives or receives such notice, as applicable; or
(c) the removal of State Street as Trustee or other material
change in the rights, responsibilities or obligations of State Street as
Trustee, except if such removal or change is the result of ABRA's exercise of
its rights in accordance with Section 4.02; or
(d) any material violation of this Agreement or the Trusts
that ABRA fails, within thirty (30) days of receipt of written notice thereof
from State Street to correct, or as to which ABRA fails to reach a written
agreement with State Street, as to an appropriate time frame for correction or
other resolution and which is not corrected or otherwise resolved within such
appropriate time frame.
15.03 Termination by ABRA. ABRA may terminate this Agreement at any
time by delivery to State Street of a Notice of Termination at least six (6)
months prior to the Date of Termination specified therein. Notwithstanding the
foregoing, if ABRA shall determine in good faith that State Street is not in
material compliance with the Service Standards or its performance is otherwise
in material breach of this Agreement, such Notice of Termination may, at ABRA's
discretion, apply only to this Agreement as it relates to the Administrative
Services, and such termination shall not relieve State Street of its obligation
to continue to serve as trustee of the ABA Members Collective Trust and the
Trusts and to provide the Trustee Services under the terms of the ABA Members
Collective Trust and the Trusts until such date as ABRA shall specify in its
Notice of Termination, but not more than twenty-four (24) months after the Date
of Termination.
15.04 Consent to Termination. All Participants, Investors and
Employers shall be deemed to have consented to such termination and shall have
no right to withhold such consent.
15.05 Notice of Termination. If ABRA terminates all or a portion of
this Agreement pursuant to Section 15.03, its Notice of Termination shall
specify (a) whether an Extension Period is required, (b) the length of any such
Extension Period and (c) whether ABRA is requesting to commence negotiations for
a license to State Street Software pursuant to Section 12.10(b). If State Street
terminates all or a portion of this Agreement, ABRA may require an Extension
Period by furnishing State Street, within forty-five (45) days following ABRA's
42
receipt of State Street's Notice of Termination, with a written notice
specifying the length of any such Extension Period. ABRA may request to commence
negotiations for a license to State Street Software pursuant to Section 12.10(b)
by furnishing State Street with written notice of such request either within
thirty (30) days following ABRA's receipt of State Street's Notice of
Termination or as part of ABRA's Notice of Termination, as applicable. After any
such Notice of Termination is given, regardless of whether an Extension Period
is required, State Street shall continue to provide all services (including
marketing services as described in the then-current Annual Marketing Plan) under
this Agreement through the Transfer Completion Date.
15.06 Extension Period. Any Extension Period shall be a sufficient
period of time after the Date of Termination to permit an orderly transfer of
its responsibilities to a successor recordkeeper, successor Trustee, or both,
which Extension Period shall not exceed one (1) year from the Date of
Termination, unless ABRA and State Street otherwise agree in writing. If an
Extension Period is required pursuant to Section 15.05, the Transfer Completion
Date shall be the end of such Extension Period. State Street shall continue to
serve as Trustee during the Extension Period, and all fees and expenses shall
continue to be paid as in effect immediately prior to the Extension Period.
15.07 Conversion. No later than the Transfer Completion Date, State
Street shall provide ABRA with Program Data and Records pursuant to Section
15.08. ABRA may require that, from the date Notice of Termination is given until
the Transfer Completion Date, State Street cooperate with a successor
recordkeeper and assist in such recordkeeper's development and implementation of
a conversion program by furnishing such assistance as is reasonably necessary
for the development and implementation of a conversion program, provided that
State Street shall receive reasonable compensation for such services. In any
event, State Street shall not be responsible or liable for the development or
implementation of a conversion program or the results of any attempt to develop
or implement a conversion program, whether or not successful.
15.08 Transfer to Successor Recordkeeper and Trustee. After the
date Notice of Termination is given and as promptly as practicable after State
Street receives a written request from ABRA and no later than the Transfer
Completion Date, State Street shall provide to a successor recordkeeper, (a) two
(2) copies of all Program Data and Records maintained electronically and
established and maintained pursuant to this Agreement in their then-current form
and (b) the then-current Program Data and Records. Such Program Data and Records
shall be timely and accurate and shall be provided in the format and layout used
by State Street, with complete and accurate descriptions and explanations of the
fields, formats and layouts of the computerized Program Data and Records.
15.09 Transfer of Program Assets. State Street shall arrange for
the transfer, no later than the later of the Transfer Completion Date and the
end of the period during which State Street provides Trustee Services (but not
Administrative Services) pursuant to the second sentence of Section 15.03 of the
assets of the Trusts and, to the extent applicable, the ABA Members Collective
Trust in accordance with the terms of the Trusts, the ABA Members Collective
Trust and the ABA Members Plans to any person permissible under applicable laws
and regulations and designated in writing by ABRA. Notwithstanding such
transfer, State Street shall be entitled to receive from the successors to the
Trusts or the ABA Members Collective
43
Trust, any amounts determined under Section 13.01 or 13.04 attributable to
periods prior to the Transfer Completion Date but not yet paid, and if any
outstanding adjustments required by paragraph (b) of Appendix C shall exceed any
amount due to State Street, it shall pay such excess to such successors.
ARTICLE 16 MISCELLANEOUS
16.01 Service Standards. State Street shall perform each and every
of its duties and responsibilities hereunder in accordance with the highest
standard of care applicable to persons performing services of the type required
hereunder and shall always apply the best practices reasonably available to it
when carrying out such duties and responsibilities. State Street and ABRA shall
identify certain of the services to be performed by State Street pursuant to
this Agreement, the performance of which shall be governed by the Service
Standards set forth on Appendix A and incorporated as part of this Agreement as
the Service Standards. From time to time, State Street and ABRA may agree in
writing to amend the Service Standards. If State Street shall in any agreement
with another client of comparable size (as measured by assets or number of
participants) agree to comply with a higher standard of performance than that
required by Appendix A, State Street shall promptly notify ABRA of such event,
and Appendix A shall be deemed to have been automatically amended to include
such higher standard of performance.
16.02 Plan Disqualification. If it is determined that a Plan does
not meet the requirements for qualification under the Code, State Street may
withdraw from the Funds any or all amounts attributable to that Plan and pay
such amounts as required by the Plans and Trusts and in accordance with
applicable law.
16.03 Agents of ABRA. With respect to any provision of this
Agreement, but subject to applicable laws and regulations, the Board may
designate in writing to State Street one or more authorized representatives to
act on behalf of ABRA, in which case State Street shall be entitled to
communicate with such representatives, until such time as ABRA provides written
notice to the contrary, and actions by such representatives shall be binding on
all parties.
16.04 Good Faith. Both ABRA and State Street shall have an
obligation to consent, respond, agree, provide notice, give and consider
comments or recommendations, negotiate, approve, cooperate and otherwise act in
good faith and on a reasonably timely basis with respect to each provision of
this Agreement, the ABA Members Collective Trust and the Trusts. Even if not
expressly stated herein, no consent, approval or endorsement of ABRA or State
Street under this Agreement shall be unreasonably withheld or delayed.
16.05 Compliance with Laws. State Street shall comply, shall cause
the ABA Members Collective Trust and the Trusts to comply and shall cooperate in
assisting ABRA and any other person or entity providing such services in
complying with all applicable employee benefit, securities, banking and
insurance laws and regulations. ABRA shall comply, shall cause the ABA Members
Plans and the Trusts to comply and shall cooperate in assisting State Street and
any other person or entity providing such services in complying with all
applicable employee benefit, securities, banking and insurance laws and
regulations, including without limitation by providing any information
reasonably available to ABRA that is reasonably requested by State Street and by
assisting State Street in obtaining such other information as may be reasonably
44
requested by State Street, each in connection with action taken by State Street
under this Agreement or to obtain any opinion letter, ruling, no-action letter
or interpretive request filed with or requested from the Internal Revenue
Service, the Department of Labor, the Securities and Exchange Commission or any
similar state securities regulatory authority.
16.06 Audits. As sponsor of the ABA Members Plans and on behalf of
Participants, Employers and Investors, ABRA may, for the purpose of providing
assurance that State Street is fulfilling its obligations under this Agreement,
the ABA Members Collective Trust and the Trusts, at any time and from time to
time, audit (either by itself or through auditors it may appoint), the
facilities, operations and Plan records of State Street that relate to State
Street's fulfillment of its duties, responsibilities and obligations under this
Agreement, the ABA Members Collective Trust and the Trusts. State Street shall
cooperate with ABRA or auditors appointed by ABRA for such purpose. The cost of
such audit shall be paid from ABRA's own funds unless such audit discloses an
error in Program accounting or records that requires an adjustment to
Participants' accounts, a change in State Street's internal accounting
procedures or discloses State Street's failure to comply with Service Standards,
in which case State Street shall pay such cost. Nothing in this Section shall
give ABRA the right to a financial audit of State Street.
16.07 Amendment. This Agreement and Section 6.08 of the ABA Members
Collective Trust may be amended only by a written instrument executed by ABRA
and State Street. All Participants, Employers and Investors shall be deemed to
have consented to any such amendment and shall have no right to withhold such
consent.
16.08 Assignment; Change of Control. Subject to the terms and
conditions of this Section 16.08, neither ABRA nor State Street may assign its
rights or obligations under this Agreement, any Investment Advisor Agreement or
any Investment Manager Agreement without the other's prior written consent. For
purposes of this Section, a merger, reorganization or transfer of substantially
all of the assets of ABRA to a successor organization shall not constitute an
"assignment" of this Agreement, but any "Change of Control", as defined in this
Section 16.08, of State Street, State Street Corporation or CitiStreet, shall
constitute an "assignment" of this Agreement and entitle ABRA to terminate this
Agreement pursuant to Section 15.03, but with such notice period as ABRA shall
determine in its sole discretion. For purposes of this Section:
(a) a Change of Control of State Street shall be deemed
to occur if and when:
(1) a merger, consolidation or reorganization of
State Street or the transfer of substantially all its
assets to a successor organization occurs, unless State
Street is the survivor in any such transaction, and after
such transaction, State Street is controlled by State
Street Corporation; or
(2) any plan or proposal for the liquidation of State
Street is adopted by its stockholders;
45
(b) a Change of Control of State Street Corporation shall
be deemed to occur if and when:
(1) a merger, consolidation or reorganization of
State Street Corporation or the transfer of substantially
all its assets to a successor organization occurs, unless
State Street Corporation is the survivor in any such
transaction and (A) it is not controlled by another
organization and (B) persons who were shareholders of
State Street Corporation immediately before such
transaction own more than 50% of the combined voting
power of State Street Corporation immediately after such
transaction;
(2) any person, including a "person" as such term is
used in Section 14(d)(2) of the Securities Exchange Act
of 1934, as amended (the "1934 Act"), is or becomes a
beneficial owner (as such term is defined in rule 13-d(3)
under the 1934 Act), directly or indirectly, of
securities of State Street Corporation, representing more
than 50% of the combined voting power of State Street
Corporation's outstanding securities;
(3) any plan or proposal for the liquidation of State
Street Corporation is adopted by the stockholders of
State Street Corporation; or
(4) all or substantially all of the assets of State
Street Corporation are sold, liquidated or distributed;
and
(c) A Change of Control of CitiStreet shall be deemed to
occur if and when:
(1) State Street's percentage ownership interest in
CitiStreet, LLC is reduced to less than 50% of the
outstanding membership interests in CitiStreet, LLC;
(2) any plan or proposal for the dissolution or
winding up of the affairs of CitiStreet, LCC is adopted
by owners of the membership interests of CitiStreet, LLC;
or
(3) all or substantially all the assets of
CitiStreet, LLC are sold, liquidated or distributed.
16.09 Choice of Law. This Agreement shall be governed by and
construed in accordance with the laws of the State of Illinois applicable to
agreements to be performed in that state; provided, however, that (a) the ABA
Members Collective Trust and the Trusts shall be governed by and construed in
accordance with the applicable laws of The Commonwealth of Massachusetts, (b)
the ABA Members Plans shall be governed by and construed in accordance with the
applicable laws of the State of Illinois and (c) in the event of a conflict of
laws in any dispute between (i) this Agreement and (ii) any of the ABA Members
Collective Trust, the
46
Trusts or the ABA Members Plans, the laws of The Commonwealth of Massachusetts
shall govern (without regard to choice of law principles thereunder).
16.10 Arbitration of Disputes. Any dispute or controversy between
ABRA and State Street arising under, out of, in connection with or in relation
to this Agreement (whether or not arising under provisions specifically
referring to this Section), the ABA Members Collective Trust, the Trusts or the
ABA Members Plans, and any amendments thereof, other than any such dispute or
controversy arising in connection with any third party claim, or the breach
thereof, shall be determined and settled by arbitration to be held in a location
agreeable to State Street and ABRA (or, if no location is agreed upon, in
Chicago, Illinois) in accordance with the rules then in effect for commercial
disputes according to the commercial rules of the American Arbitration
Association; provided, however, that in the discretion of the arbitrator,
hearings may be held at such locations as are convenient for the witnesses. In
connection with any such arbitration, if State Street and ABRA are unable to
agree on a single arbitrator, then State Street and ABRA shall each appoint one
arbitrator and the two arbitrators so appointed shall appoint a third
arbitrator. If either State Street or ABRA fails to appoint an arbitrator, or if
the two arbitrators fail to appoint a third arbitrator, then the American
Arbitration Association (or a similar organization agreeable to ABRA and State
Street) shall appoint such arbitrator or arbitrators. Any award rendered by such
arbitration or arbitrators may include an assessment of expenses (including
attorneys' fees and arbitration fees) and shall be conclusive and binding on
each and all of the parties, and judgment may be entered thereon by a court of
competent jurisdiction. Nothing herein shall preclude either party from
obtaining injunctive relief in appropriate circumstances, provided that after
any grant of such relief, the dispute shall be resolved in accordance with the
procedures set forth in this Section.
16.11 Notice. All notices, requests or other communications to be
given by ABRA or State Street to the other under this Agreement shall be
considered properly given if (a) delivered in person, (b) delivered by overnight
courier (with signed acknowledgment or receipt) or (c) sent by telecopier,
confirmed by telephone by the sender, each at the following address:
State Street Bank and Trust Company
Batterymarch Park III
Three Xxxx Xxxx Xxxxx
Xxxxxx, Xxxxxxxxxxxxx 00000
Attention: ABRA Department Head
Telecopier: (000) 000-0000
American Bar Retirement Association
000 Xxxxx Xxxxxxxxx Xxxxx
Xxxxxxx, Xxxxxxxx 00000-0000
Attention: Executive Director
Telecopier: (000) 000-0000
47
or mailed by first-class United States mail, postage prepaid, registered or
certified with return receipt requested to ABRA at the above address or to State
Street at the following address:
State Street Bank and Trust Company
Xxxx Xxxxxx Xxx 0000
Xxxxxx, Xxxxxxxxxxxxx 00000
Attention: ABRA Department Head
All notices, requests or communications shall be deemed given (y) upon the
expiration of five (5) Business Days after deposit if mailed or (z) upon receipt
by the addressee if given in person, by courier or by telecopier. If any
communication is tendered to a party and the delivery thereof is refused by such
party, such communication shall be effective upon the tender. Either State
Street or ABRA may change the address to which notices are to be delivered by
written notice to the other party as provided in this Section. All notices,
accountings, reports and other communications by State Street to Participants,
Employers and Investors shall be delivered in accordance with and otherwise
governed by the applicable provisions of the Trusts and the ABA Members
Collective Trust.
16.12 Severability of Provisions. If any provision of this
Agreement is found to be unenforceable, the other provisions shall remain in
effect.
16.13 Waiver. Any agreement by ABRA or State Street to an extension
or waiver of any provision of this Agreement shall be valid only if set forth in
an instrument in writing signed by such party, but such waiver or failure to
insist on strict compliance with such provision shall not operate as a waiver or
estoppel with respect to any subsequent or other failure.
16.14 Captions. The captions or headings in this Agreement are for
convenience only and in no way define, limit or describe the scope or intent of
any provisions or sections of this Agreement.
16.15 Action by ABRA. Any action required or permitted to be taken
hereunder by ABRA may be taken by resolution of the Board, by resolution of any
duly authorized committee of, or appointed by the Board or by any officer or
agent duly authorized to take such action by the Board or such a committee.
16.16 Construction of Terms. The singular may include the plural
and vice versa, unless the context clearly indicates to the contrary. Unless
otherwise stated, all references to Sections and Articles are to Sections and
Articles of this Agreement.
16.17 Execution in Counterparts. This Agreement may be executed in
counterparts, and all the counterparts together shall be considered an original.
16.18 Entire Agreement. This Agreement (including the Appendices
hereto and the Annual Marketing Plan), together with the Trusts and the ABA
Members Collective Trust and, to the extent applicable, the ABA Members Plans,
contains the entire agreement between the parties, and supersedes all prior
agreements, arrangements and understandings between State Street and ABRA,
relating to the subject matter contained herein.
48
16.19 Authority. The parties to this Agreement represent,
respectively, that they have duly authorized the execution, delivery and
performance of this Agreement and that neither such execution and delivery nor
the performance of their obligations hereunder conflict with or violate any
provision of law, rule or regulation, or any instrument to which either is a
party or to which any of their respective properties are subject and that this
Agreement is a valid and binding obligation.
IN WITNESS WHEREOF, this Agreement has been signed on behalf of
each of the parties hereto on this eighteenth day of November, 2002 with an
effective date as of January 1, 2003 (except to the extent the parties are
obligated hereunder to take any action prior to such date).
STATE STREET BANK AND TRUST COMPANY
By:________________________________
Title:_____________________________
THE AMERICAN BAR RETIREMENT ASSOCIATION
By: _______________________________
President
49
APPENDIX A
SERVICE STANDARDS - PERFORMANCE PENALTIES
The standards of accuracy that govern all of the services performed by State
Street under this Agreement are as follows:
--------------------------------------------------------------------------------------------------------------------------------
PENALTY FOR
PERFORMANCE
ACTIVITY/FUNCTION QUALITY STANDARDS FAILURE
--------------------------------------------------------------------------------------------------------------------------------
FINANCIAL All financial transactions/1/ wherever occurring $30,000 for each
TRANSACTIONS in the Program shall be processed at the time calendar quarter for
required by this Agreement and without error which this standard is not
caused by State Street for no less than 99% of achieved.
all financial transactions processed.
================================================================================================================================
ADMINISTRATIVE Indicative and related data (such as names, $20,000 for each
INFORMATION dates and addresses) shall be recorded and calendar quarter for
maintained without error caused by State which this standard is
Street for no less than 99% of all Participant not achieved.
records unless such information has not been
provided to State Street.
================================================================================================================================
TIME All transactions shall be processed in
REQUIREMENTS accordance with the Service Standards
for timeliness and responsiveness provided
below:
--------------------------------------------------------------------------------------------------------------------------------
TRANSACTION All transaction requests including for
PROCESSING example, posting of contributions,
allocation of contributions, and transfers
among Investment Options will be
date/time stamped (in writing or
electronically) at time of receipt.
--------------------------------------------------------------------------------------------------------------------------------
99% of transaction requests that are received in $30,000 for each
writing or by telephone (under the Program's calendar quarter for
telephone transfer feature) or by internet by which thisstandard is
4:00 p.m. Eastern Time on a Business Day will not achieved.
be processed utilizing unit values and related
information determined at the close of business
that day, provided that properly completed
forms required for such transactions, if any, are
received before 4:00 p.m. Eastern Time.
Transaction requests received after 4:00 p.m.
Eastern Time will be processed in the same
manner on the next Business Day.
--------------------------------------------------------------------------------------------------------------------------------
________________
/1/ "Financial transactions" means transactions to effectuate Employer,
Participant or Investor initiated actions, such as contributions to the Program,
participant loans (and repayments thereof), change of investment allocations,
and transfers of assets among Investment Options.
50
-------------------------------------------------------------------------------------------------------------
PENALTY FOR
PERFORMANCE
ACTIVITY/FUNCTION QUALITY STANDARDS FAILURE
-------------------------------------------------------------------------------------------------------------
TRANSACTION CONFIRMATION Upon completion of financial transaction $25,000 for each
NOTICE processing for financial transactions timely calendar quarter for
received during a Business Day, 99% of all which this standard is
confirmation notices reporting such not achieved.
transaction will be mailed to affected
Participants/Employers on the Business
Day next following execution.
In the event of a major market event (e.g.,
market crash of 1987) confirmation notices
will be sent 10 Business Days following
execution until trading volumes return to
average level for the 90 day period prior to
the event
-------------------------------------------------------------------------------------------------------------
PARTICIPANT 99% of the account statements containing $50,000 for each
STATEMENTS cumulative reporting of all account calendar quarter for
activities for a calendar quarter will be which this standard
mailed to affected Participants/Employers is not achieved.
within 10 Business Days following the end
of each calendar quarter.
-------------------------------------------------------------------------------------------------------------
DISBURSEMENTS Properly completed and documented $20,000 for each
requests for all types of Participant calendar quarter for
benefit payments, received before 4:00 p.m. which this standard is
Eastern Time on a Business Day including not achieved.
the following:
. Death.
. Disability.
. Retirement.
. Termination of Employment.
. Installments.
. In-service distributions under Article 7
of the ABA Members Retirement Plan.
. Plan termination.
will be processed and checks mailed within 2
Business Days after receipt.
In the case of payments requested pursuant
to Qualified Domestic Relations Orders
("QDRO's") this standard will apply
only after the QDRO has been recorded on the
recordkeeping system.
-------------------------------------------------------------------------------------------------------------
51
----------------------------------------------------------------------------------------------------------
PENALTY FOR
PERFORMANCE
ACTIVITY/FUNCTION QUALITY STANDARDS FAILURE
---------------------------------------------------------------------------------------------------------
The above standards do not apply to
transactions in connection with Individually
Designed Plans, initial annuity payments,
the Real Estate Fund and the Self-Managed
Brokerage Account.
---------------------------------------------------------------------------------------------------------
SUMMARY PLAN A Summary Plan Description will $20,000 for any calendar
DESCRIPTIONS be provided to 99% of the Employers, to be year for which this
distributed to eligible Employees (i) within standard is not achieved.
90 days after the Employer adopts a Plan,
and (ii) thereafter, within the time required
by law. A Summary of Material
Modifications will be provided to each
Employer within the time required by law.
---------------------------------------------------------------------------------------------------------
FORM 5500 Census Data Request to gather information $25,000 for any calendar
necessary for the automated preparation of year for which this
the 5500 Form Series sent to 99% of the standard is not achieved.
Employers no later thanthe first day of the
fourth month following end of Plan Year.
State Street will make at least one follow-up
request for census data from Employers not
responding within 30 days.
State Street's response will be based upon
census data returned to State Street by the
Employer within 30 days. If census data is
not returned, State Street's response will be
based on the census data contained in the
Census Data Request.
---------------------------------------------------------------------------------------------------------
Production and distribution of Form 5500 in $50,000 for any
appropriate format and with applicable calendar year for
schedules including Summary Annual which this standard is
Reports with completed form (based on not achieved.
information that is maintained by State
Street) returned to 99% of the Employers by
the 1st day of the 6th month following end
of Plan Year.
---------------------------------------------------------------------------------------------------------
DISCRIMINATION ADP/ACP testing will be performed semi-
TESTING ( annually and at year end.
401(k) & 401(m))
The semi-annual test will be completed and $20,000 for any
provided to 99% of the Employers no later calendar year for
than 20 Business Days following the which this semi-
Employer's submission of complete and annual standard is not
accurate data. achieved.
--------------------------------------------------------------------------------------------------------
52
-------------------------------------------------------------------------------------------------------------------------------
PENALTY FOR
PERFORMANCE
ACTIVITY/FUNCTION QUALITY STANDARDS FAILURE
-------------------------------------------------------------------------------------------------------------------------------
The year-end testing will be completed and
provided to 99% of the Employers no later $20,000 for any
than 2-1/2 months following the Plan Year calendar year for
end subject to the Employer's submission of which this annual
complete and accurate data 20 Business Days standard is not
prior to such date. achieved.
Any such testing otherwise requested by an
Employer will be completed and results
returned to Employer ten Business Days after
receipt of completed request form. Each
Employer will be limited to a total of 3 tests
per year including semi-annual tests.
-------------------------------------------------------------------------------------------------------------------------------
DISCRIMINATION State Street will monitor compliance with 10,000 for each
TESTING IRC 415 during each plan's limitation year calendar year for
SECTION 415 and will calculate a final IRC 415 compliance which this standard is
test for at least 99% of the Employers no later not achieved.
than the earlier of (i) 10 months following the
close of the limitation year and (ii)
completion of ADP/ACP testing, as
applicable.
State Street also will take such steps as
allowed for under the plan document to
ensure compliance with IRC 415 within the
time frame allowed for under the Plan and
the regulations issued under IRC 415.
For Employers which maintain plans in
addition to plans sponsored under the ABRA
Program, State Street will provide such
information as may be reasonably requested
by such Employer to maintain compliance
with IRC 415.
===============================================================================================================================
COMMUNICATIONS
-------------------------------------------------------------------------------------------------------------------------------
- Correspondence All correspondence date/time stamped upon
receipt.
-------------------------------------------------------------------------------------------------------------------------------
. from Acknowledged or answered within 3 $25,000 for each
Participants/Employers Business Days of receipt: if only calendar
acknowledged, then answered within 10 quarter for which
Business Days of receipt. these standards are
not achieved.
-------------------------------------------------------------------------------------------------------------------------------
. from non-Participants Acknowledged or answered same day if
Program inquiries received before 4:00 p.m. Eastern Time;
otherwise, next Business Day.
-------------------------------------------------------------------------------------------------------------------------------
53
---------------------------------------------------------------------------------------------------------------------
PENALTY FOR
PERFORMANCE
ACTIVITY/FUNCTION QUALITY STANDARDS FAILURE
---------------------------------------------------------------------------------------------------------------------
.. Other Acknowledged or answered within 3 Business Days
of receipt.
- Telephone
.. Participants/Employers Inquiries answered on telephone if possible; all
requests for information handled same day if
received before 4:00 p.m. Eastern Time; otherwise,
next Business Day.
.. Non-Participants Inquiries answered on telephone if possible; all
requests for information handled same day if
received before 4:00 p.m. Eastern Time;
otherwise, next Business Day.
---------------------------------------------------------------------------------------------------------------------
Customer Service Center During normal business periods 99% of telephone $30,000 for each calendar
calls answered within 3 seconds either personally quarter for which both
or by automated hold/queue system (with standards are not achieved.
appropriate hold background); call abandon rate
will be under 3% of calls placed. However, due to
extreme market volatility this standard may be
suspended for a specific period of time, to be
mutually agreed upon by both parties.
---------------------------------------------------------------------------------------------------------------------
During normal business periods the average speed $30,000 for each calendar
of answer of Participant Service Representatives quarter for which this
(PSR) will not exceed 30 seconds. However, due to standard is not achieved.
extreme market volatility this standard may be
suspended for a specific period of time, to be
mutually agreed upon by both parties.
---------------------------------------------------------------------------------------------------------------------
Self Managed Account 99% of orders executed by the close of the $20,000 for each calendar
Transactions business day pursuant to the New York Stock quarter for which this
Exchange will be settled within the required standard is not achieved.
settlement cycle for that security type.
---------------------------------------------------------------------------------------------------------------------
Self Managed Account 99% of all confirmation notices will be mailed $20,000 for each calendar
Transaction Confirmation within the required time pursuant to SEC rules. quarter for which this
Notices standard is not achieved.
---------------------------------------------------------------------------------------------------------------------
Self Managed Transaction 99% of all trades will be executed without error. $30,000 for each calendar
Processing A trade shall be executed without error quarter for which this
for purposes of this standard to the extent that standard is not achieved.
such trade is processed without financial harm or
monetary loss to the customer.
---------------------------------------------------------------------------------------------------------------------
54
STANDARDS COMPLIANCE PROCEDURE:
In the event that a standard established for a function, activity or service is
not met for a calendar quarter, ABRA shall be promptly notified and the amount
of the applicable penalty calculated. ABRA may request the activation of an
internal State Street quality standards task force if compliance is not restored
by the end of the second consecutive quarter.
The task force, if activated, will review all work procedures and processes in
the functional area which is below standard, and develop a comprehensive
analysis of the deficiencies causing the failure to meet standards, along with
suggested corrective actions. The task force review and report will be completed
no later than 90 days after ABRA requests activation.
ABRA reserves the right at the end of the quarter following the task force
review to convene its own task force for the purpose of reviewing the
below-standards service or activity process or to otherwise conduct an
independent audit as provided in Section 16.06. Activating its own task force
will not prevent ABRA from pursuing other remedies.
Compliance with all the standards indicated is to be measured and reported upon
to ABRA at each regular meeting of the Board in a separate Standards Compliance
Report.
Where actual data are available for the full universe of activity, the actual
data will be measured. Otherwise, each quarter State Street shall evaluate a
random 2% sample of each transaction type to determine whether performance has
satisfied such standards and present the results to ABRA at least quarterly.
Samples of actual output from the respective activity/functions reviewed for
compliance with the respective timeliness standards shall also be examined for
financial and administrative accuracy.
State Street will not be deemed to have committed an error hereunder to the
extent that it acts in reliance on information furnished by, or at proper
direction of, ABRA, or an Employer, Participant or Investor, as applicable. Nor
will State Street be deemed to have committed an error hereunder to the extent
that it relies on information furnished by Equitable, any financial institution
or third party. Any disagreement between State Street and ABRA regarding the
occurrence or amount of any penalty that cannot otherwise be resolved shall be
subject to Section 16.10.
Additionally, at least annually State Street shall engage a professional
consulting firm experienced in conducting surveys with respect to financial
products to conduct a comprehensive, professional client service survey. The
content of such survey shall be subject to review by ABRA. The results of the
survey, among other considerations, will be evaluated by ABRA and State Street
in the fourth quarter of each year. Such survey information will not be
considered in measuring performance against the above-stated standards except
the Participation Satisfaction Standard. The cost of such survey shall be paid
by State Street but may be paid (or reimbursed) by the Trusts or the ABA Members
Collective Trust subject to Section 13.04. In consideration thereof, the fees
payable to State Street pursuant to Section 13.01 shall be reduced by $30,000
per year.
In the event of any major employee benefit or tax reform legislation (similar in
scope and impact to the Tax Reform Act of 1986) during the term of this
Agreement, these standards will be reevaluated).
00
XXXXXXXX X
XXXXX XXXXXX GLOBAL ADVISORS INVESTMENT OPTION STANDARDS
STANDARD
STABLE ASSET RETURN FUND The primary investment objective of the
portfolio is to meet or exceed net of
investment management fees and over
reasonable measurement periods, the rate
of return of the EK&A STIF Funds Index
plus 0.50 percentage points (50 basis
points).
INDEX EQUITY FUND The primary investment objective of the
portfolio is to track over reasonable
measurement periods, the rate of return
of the Xxxxxxx 3000 Stock Index.
INDEX PORTION OF LARGE-CAP The primary investment objective of this
GROWTH EQUITY FUND portion of the portfolio is to track
over reasonable measurement periods, the
rate of return of the Xxxxxxx 1000
Growth Index.
INDEX PORTION OF LARGE-CAP VALUE The primary investment objective of this
EQUITY FUND portion of the portfolio is to track
over reasonable measurement periods, the
rate of return of the Xxxxxxx 1000 Value
Index.
56
APPENDIX C
FEES PAID TO STATE STREET
I. Program Expense:
(a) The Program Expense Fee for each calendar month during calendar year
2003 and each calendar year thereafter during the term of this Agreement shall
be one-twelfth (1/12) of the sum of (i) $1,400,000, plus (ii) the number of
Participants of Individual Recordkeeping Plans (in categories described below,
but not including active participants without account balances) as of the last
Business Day of the immediately preceding calendar month multiplied by $194 plus
(iii) the excess, if any, of the number of active Participants of Individual
Recordkeeping Plans without account balances as of the end of the last Business
Day of the immediately preceding calendar month over the number of such
Participants as of December 31, 2002, multiplied by $194.
Participants: Active, with balance
Active, without balance
Ineligible, with balance
Suspended, with balance
Receiving installment payments
Terminated, deferring payout
Terminated, being paid out (with balance)
(b) As of the first day of each calendar month, State Street shall convert
the amount of the Program Expense Fee payable for such month after any
adjustment required by paragraphs (c) or (e) of Section I of this Appendix C or
by Appendix E, into a daily asset charge. Such daily charge shall be accrued
each day as a charge against all Program assets other than those held under
Self-Managed Option accounts. Such accrued daily charges shall be paid to State
Street at the end of each month.
(c) Notwithstanding the foregoing, if as of the last day of any month prior
to the Transfer Completion Date, a performance penalty described in Appendix A
shall become due and payable, the aggregate amount of the Program Expense Fee
computed pursuant to paragraph (a) above and to be charged against the Program
assets pursuant to paragraph (b) above shall be reduced by the aggregate amount
of such penalties, and only the net amount shall be converted into a daily
charge and charged against the Program assets pursuant to paragraph (b) above.
(d) Notwithstanding the foregoing, if as of the end of any calendar year
during the term of this Agreement, the aggregate assets held under Self-Managed
Option accounts, expressed as a percentage of total Program assets (including
those held under Self-Managed Option accounts) shall increase by four (4)
percentage points or more over such percentage determined as of the end of the
preceding year or exceed 20% of such aggregate Program assets, and the Program
expense charge (expressed as a percentage of assets) shall have increased during
such period, State Street and ABRA shall negotiate in good faith to determine
whether such increase in the assets held by the Self-Managed Option accounts
should affect the appropriateness of the allocation of the Program Expense Fee
for the succeeding years of this Agreement.
57
APPENDIX C
FEES PAID TO STATE STREET
(e) To the extent that the ABA Members Collective Trust shall during any
calendar month receive any amounts resulting from the investment activities of
the Funds maintained, thereunder, including without limitation any amounts
received from securities lending activities, such amounts shall be applied to
the payment of any incurred but unpaid expenses of such trust pursuant to
Section 13.04, and any such amount not so applied shall be applied against and
reduce the amount of the Program Expense Fee payable for the next succeeding
calendar month prior to its conversion to a daily charge pursuant to paragraph
(b) above.
II. Trust, Management and Administration:
The trust, management and administration fee shall be calculated
according to the following schedule as applied to the aggregate value of assets
held by the Funds described in Section 2.01.
First $1.0 billion .149%
Next $1.8 billion .058%
Over $2.8 billion .025%
Such fee shall accrue daily and be paid to State Street at the end of each
month. Such fee is based upon the current Fund line up and specific contruction
of each Fund relative to its advisor composition, custody and other Fund
administration requirements. ABRA and State Street reserve the right to change
such fee should the Fund line up or construction of a Fund change in the future
in a manner which changes State Street's costs of administering any such Fund or
Funds.
58
APPENDIX D
FEES PAID TO ABRA
ABRA's fee shall be calculated according to the following schedule
based on the aggregate value of assets held in the Program as of the end of the
last Business Day of the preceding month.
First $500 Million .075%
Next $850 Million .065%
Next $1.15 Billion .035%
Next $1.5 Billion .025%
Over $4.0 Billion .015%
Fees will be charged pro rata against all Program assets other than
those held under Self-Managed Option accounts and paid to ABRA within ten (10)
Business Days following the end of each month.
00
XXXXXXXX X
SERVICE BASED PROGRAM EXPENSE FEE REDUCTIONS
----------------------------------------------------------------------------------------------------------
ACTIVITY/FUNCTION FEE REDUCTION
----------------------------------------------------------------------------------------------------------
----------------------------------------------------------------------------------------------------------
Printing/distribution of paper $.90 for each participant account statement no longer required
participant statements. at participant's election during a calendar quarter.*
----------------------------------------------------------------------------------------------------------
Deletion of yearly participant account $5,875 per calendar quarter.*
statement (Annual Plan Summary
Statement).
----------------------------------------------------------------------------------------------------------
Reduction in call volume handled by $6.50 per call for each call below 38,000 calls per year.*
personal service representations.
----------------------------------------------------------------------------------------------------------
Transactions processed on Pay Station Less than 62,500 transactions $0/participant
each calendar year.
At least 62,500 transactions but $.50/participant
less than 125,000 -
125,000 or more transactions - $1.40/participant/2/
----------------------------------------------------------------------------------------------------------
Investment Advice (Section 2.02(b)) Any reduction in amount paid by
State Street.
----------------------------------------------------------------------------------------------------------
*Amounts to be calculated on a quarterly or annual basis shall be determined
during the calendar month next following the end of each calendar quarter or
year as the case may be, and shall be applied to the payment of any incurred but
unpaid expenses otherwise chargeable to the ABA Members Collective Trust
pursuant to Section 13.04, and any amount not so applied shall reduce the amount
of the Program Expense Fee payable for the next succeeding calendar month prior
to its conversion to a daily charge pursuant to paragraph (b) of Appendix C.
----------
/2/ For purposes of the Pay Station reductions, the number of participants for a
calendar year shall mean the average of the number of participants shown in the
quarterly reports regularly presented to ABRA by State Street pursuant to
Section 10.03.
60
EXHIBIT A
ADMINISTRATIVE SERVICES AGREEMENT
BETWEEN
STATE STREET BANK AND TRUST COMPANY
AND
CITISTREET, LLC
WITNESSETH:
THIS ADMINISTRATIVE SERVICES AGREEMENT (the "Agreement") is effective
as of the first day of April 2000, between STATE STREET BANK AND TRUST COMPANY,
("State Street") and CITISTREET, LLC ("CitiStreet").
WHEREAS, State Street has heretofore entered into an Administrative and
Investment Services Agreement with the American Bar Retirement Association
("ABRA") effective as of the first day of January, 1999, as amended by Amendment
No. 1 thereto effective as of the date hereof ("AISA"), pursuant to which State
Street is required to perform Trustee Services (as defined in AISA) and
Administrative Services (as defined in AISA) for the American Bar Association
Members Retirement Program (the "Program");
WHEREAS, State Street has heretofore entered into an agreement (the
"Joint Venture Agreement") with The Plaza Corporation, a wholly-owned, indirect
subsidiary of Citigroup Inc. ("Citigroup"), whereby State Street will transfer
its retirement plan recordkeeping business to CitiStreet;
WHEREAS, the obligations of The Plaza Corporation to State Street under
the Joint Venture Agreement have been guaranteed by Xxxxxxx Xxxxx Barney
Holdings Inc. ("Salomon") a wholly-owned subsidiary of Citigroup;
WHEREAS, State Street and Citigroup will, directly or indirectly each
own fifty percent of the membership interests of CitiStreet and each have the
right to elect one-half of the members of the board of directors of CitiStreet;
WHEREAS, upon State Street's transfer of its retirement plan
recordkeeping business to CitiStreet, State Street will no longer be able to
carry out its obligations under AISA to perform Administrative Services;
WHEREAS, State Street desires to engage CitiStreet to perform, on
behalf of State Street, and CitiStreet desires to so perform, the Administrative
Services required of State Street pursuant to AISA; and
WHEREAS, State Street must obtain ABRA's consent to the engagement of
CitiStreet by State Street as described above, and in connection therewith State
Street has requested Salomon to guarantee the obligations of CitiStreet
hereunder.
61
NOW, THEREFORE, in consideration of the mutual covenants,
representations, warranties and undertakings, and subject to the terms and
conditions, hereinafter set forth, the parties hereto hereby agree as follows:
1. Definitions. All capitalized terms used but not defined herein shall
have the respective meanings assigned to such terms by AISA.
2. Incorporation of AISA By Reference. (a) In General. CitiStreet shall
comply with, be obligated to perform any services required by and be liable for
any violation of any provisions of AISA requiring or otherwise relating to the
performance of Administrative Services, which are hereby incorporated herein by
reference, except the following provisions:
a. Sections 7.04, 7.05 and 7.06, but only to the extent such
Sections require State Street to make distributions or
otherwise provide Trustee Services;
b. Section 13.01 (relating to State Street's fees);
c. Section 13.02 (relating to ABRA's fees); and
d. Section 13.04(a) (relating to Program expenses charged to
the Trusts).
The provisions of AISA incorporated herein shall be applied by substituting
references to CitiStreet for the references to State Street appearing therein.
Notwithstanding the foregoing, (i) any obligations imposed upon ABRA by AISA
shall remain enforceable only by State Street, (ii) CitiStreet shall not be
entitled to receive any information or materials from ABRA pursuant to AISA but
shall obtain such information solely from State Street; (iii) all marketing
materials and communications regarding the Program with Employers, Participants,
Investors, the Securities and Exchange Commission and other third parties shall
be in the name and on behalf of State Street and (iv) CitiStreet shall not be
entitled to receive any fees or payments in respect of expenses (including
indemnification) from the ABA Members Collective Trust, the Trusts or ABRA for
services provided in connection with the Program, but shall be entitled only to
payment for such services only from State Street pursuant to Section 3 of this
Agreement. In addition, the parties acknowledge that Section 12.07 of AISA
prohibits the disclosure by State Street to CitiStreet of Program Data and
Records for purposes other than CitiStreet's performance of services pursuant to
this Agreement, and as incorporated herein by reference, Section 12.07 of AISA
prohibits the disclosure of Program Data and Records to other persons except to
the extent necessary for the performance of services for the Program.
Furthermore, notwithstanding any provision herein or of AISA to the contrary, no
such disclosure shall be made by CitiStreet to (i) Citigroup, Salomon and their
affiliates or any employees, directors or agents thereof without ABRA's prior
written consent, or (ii) to any other third party pursuant to Section 12.07 of
AISA as incorporated herein without State Street's prior consent. Nothing in
this Agreement shall be interpreted as interfering with or impairing any rights
State Street or CitiStreet may have under any other contract between such
parties, provided, however, that if the terms of any other agreement between
CitiStreet and State Street conflict or are inconsistent with the terms of this
Agreement, the terms of this Agreement shall control.
(b) Coordination of Services. To the extent that pursuant to AISA and
this Agreement both State Street and CitiStreet are obligated to perform the
same services, State Street and CitiStreet shall allocate the responsibility for
performance between each other in such manner as shall be in the best interests
of the Program, and the performance of services by State Street or CitiStreet,
as the case may be, shall excuse the other party from the obligation to perform
such services but shall not release such other party from any liability arising
hereunder from the performance of such services, and to the extent that State
Street or CitiStreet pays or otherwise
62
satisfies any such liability, the other party shall be relieved thereof.
Notwithstanding the foregoing, to the extent that any provision of AISA
incorporated herein by reference requires the performance of both Trustee
Services and Administrative Services, State Street shall be solely responsible
for the performance of the Trustee Services, and State Street and CitiStreet
shall each cooperate with the other to the extent necessary or appropriate to
provide such services at such times and in such manner that are not less
advantageous to the Program, the Employers, the Participants, the Investors and
ABRA than was provided (or required to be provided) by State Street prior to the
execution of this Agreement.
3. CitiStreet's Fees and Expenses. CitiStreet shall be compensated by
payment from State Street of such fee in such amount at such time and in such
manner as State Street and CitiStreet shall from time to time agree. In
addition, to the extent that CitiStreet incurs expenses payable by the ABA
Members Collective Trust or the Trusts under Section 13.04(a), CitiStreet shall
be entitled to reimbursement thereof from State Street. Notwithstanding the
foregoing, no failure by State Street to pay to CitiStreet its fee pursuant to
this Section 3 (or pursuant to any other agreement between CitiStreet and State
Street) or to reimburse CitiStreet for any expenses, nor any other dispute,
controversy or disagreement among State Street Corporation, State Street,
Citigroup and CitiStreet, or any of them or any of their respective affiliates,
whether arising under this Agreement, the Joint Venture Agreement or any other
agreement between them, shall excuse CitiStreet from its obligation to continue
to perform, and its liability in respect of, the services required of it
pursuant to this Agreement. Nothing in this provision shall excuse the payment
by CitiStreet of fees and expenses due to State Street for use of its employees,
systems and administrative services, which fees may be treated as a credit
against the program expense fee payable to CitiStreet hereunder or the payment
by State Street of any fees due to CitiStreet in connection with the Program.
4. Third-Party Beneficiary. The parties hereto acknowledge that this
Agreement requires the consent of ABRA, as evidenced by its execution of an
amendment to AISA permitting CitiStreet to perform services on behalf of State
Street, and in consideration of such consent, the parties hereby agree that ABRA
shall be a third-party beneficiary of this Agreement subject to the benefits of
and entitled to enforce its provisions to the same extent as if ABRA were a
party to this Agreement, including (but not limited to), the power to enforce
any provisions of AISA incorporated herein by reference and entitlement to
indemnification from CitiStreet and Citigroup pursuant to the provisions of AISA
incorporated herein to the same extent ABRA is entitled to indemnification under
AISA.
5. Termination. This Agreement shall terminate at the same time State
Street ceases to be obligated to perform Administrative Services under AISA,
except the obligations imposed upon CitiStreet by incorporation of Sections
12.06 and 12.07 of AISA shall survive the termination of this Agreement.
6. Notices. Section 16.11 of AISA, being incorporated herein by
reference, is modified by the addition of the following information regarding
CitiStreet:
State Street Bank & Trust Company
[Address]
CitiStreet, LLC
[Address]
63
with copies to
American Bar Retirement Association
000 Xxxxx Xxxxxxxxx Xxxxx
Xxxxxxx, Xxxxxxxx 00000-0000
ATTN: Executive Director
Telecopier: (000) 000-0000
IN WITNESS WHEREOF, this Agreement has been signed on behalf of the
parties on this ____ day of February, 2001 with an effective date as of April 1,
2000.
STATE STREET BANK AND TRUST COMPANY
By: ________________________________
Title: _____________________________
CITISTREET, LLC
By: ________________________________
Title: _____________________________
64
