FORM OF PORTFOLIO MANAGEMENT AGREEMENT For The Small Capitalization Equity Portfolio
Exhibit
(d) (16)
FORM OF PORTFOLIO MANAGEMENT AGREEMENT
For The Small Capitalization Equity Portfolio
For The Small Capitalization Equity Portfolio
AGREEMENT made this 1st day of November, 2004, between IronBridge Capital
Management, LLC, an Illinois Limited Liability Company (“Portfolio Manager”), and THE XXXXXX
XXXXXXXXX TRUST, a Delaware business trust (“Trust”).
WHEREAS, the Trust is registered as an open-end, diversified, management series investment company
under the Investment Company Act of 1940, as amended (“Investment Company Act”) which currently
offers eight series of beneficial interests (“shares”) representing interests in separate
investment portfolios, and may offer additional portfolios in the future; and
WHEREAS, the Trust desires to retain the Portfolio Manager to provide a continuous program of
investment management for The Small Capitalization Equity Portfolio of the Trust (“Portfolio”) and
Portfolio Manager is willing, in accordance with the terms and conditions hereof, to provide such
services to the Trust;
NOW THEREFORE, in consideration of the promises and covenants set forth herein and intending to be
legally bound hereby, it is agreed between the parties as follows:
1. Appointment of Portfolio Manager. The Trust hereby retains Portfolio Manager to provide
the investment services set forth herein and Portfolio Manager agrees to accept such appointment.
In carrying out its responsibilities under this Agreement, the Portfolio Manager shall at all times
act in accordance with the investment objectives, policies and restrictions applicable to the
Portfolio as set forth in the then current Registration Statement of the Trust delivered by the
Trust to the Portfolio Manager, applicable provisions of the Investment Company Act and the rules
and regulations promulgated under that Act and other applicable federal securities laws.
2. Duties of Portfolio Manager. (a) Portfolio Manager shall provide a continuous program of
investment management for that portion of the assets of the Portfolio (“Account”) that may, from
time to time be allocated to it by the Trust’s Board of Trustees, in writing, by an authorized
officer of the Trust. It is understood that the Account may consist of all, a portion of or none of
the assets of the Portfolio, and that the Board of Trustees has the right to allocate and
reallocate such assets to the Account at any time, and from time to time, upon such notice to the
Portfolio Manager as may be reasonably necessary, in the view of the Trust, to ensure orderly
management of the Account or the Portfolio. The Portfolio Manager’s responsibility for providing
portfolio management services to the Portfolio shall be limited to the Account.
(b) Subject to the general supervision of the Trust’s Board of Trustees, Portfolio Manager shall
have sole investment discretion with respect to the Account, including investment research,
selection of the securities to be purchased and sold and the portion of the Account, if any, that
shall be held uninvested, and the selection of brokers and dealers through which securities
transactions in the Account shall be executed. The Portfolio Manager shall not consult with any
other sub-adviser of the Portfolio concerning transactions for the Portfolio in securities or other
assets. Specifically, and without limiting the generality of the foregoing, Portfolio Manager
agrees that it will:
(i) promptly advise the Portfolio’s designated custodian bank and administrator or accounting
agent of each purchase and sale, as the case may be, made on behalf of the Account,
specifying the name and quantity of the security purchased or sold, the unit and aggregate
purchase or sale price, commission paid, the market on which the transaction was effected, the
trade date, the settlement date, the identity of the effecting broker or dealer and/or such other
information, and in such manner, as may from time to time be reasonably requested by the Trust;
(ii) maintain all applicable books and records with respect to the securities transactions of
the Account. Specifically, Portfolio Manager agrees to maintain with respect to the Account those
records required to be maintained under Rule 31a-1(b)(1), (b)(5) and (b)(6) under the Investment
Company Act with respect to transactions in the Account including, without limitation, records
which reflect securities purchased or sold in the Account, showing for each such transaction, the
name and quantity of securities, the unit and aggregate purchase or sale price, commission paid,
the market on which the transaction was effected, the trade date, the settlement date, and the
identity of the effecting broker or dealer. Portfolio Manager will preserve such records in the
manner and for the periods prescribed by Rule 31a-2 under the Investment Company Act. Portfolio
Manager acknowledges and agrees that all records it maintains for the Trust are the property of the
Trust and Portfolio Manager will surrender promptly to the Trust any such records upon the Trust’s
request. The Trust agrees, however, that Portfolio Manager may retain copies of those records that
are required to be maintained by Portfolio Manager under federal or state regulations to which it
may be subject or are reasonably necessary for purposes of conducting its business;
(iii) provide, in a timely manner, such information as may be reasonably requested by the
Trust or its designated agents in connection with, among other things, the daily computation of the
Portfolio’s net asset value and net income, preparation of proxy statements or amendments to the
Trust’s registration statement and monitoring investments made in the Account to ensure compliance
with the various limitations on investments applicable to the Portfolio and to ensure that the
Portfolio will continue to qualify for the special tax treatment accorded to regulated investment
companies under Subchapter M of the Internal Revenue Code of 1986, as amended; and
(iv) render regular reports to the Trust concerning the performance of Portfolio Manager of
its responsibilities under this Agreement. In particular, Portfolio Manager agrees that it will, at
the reasonable request of the Board of Trustees, attend meetings of the Board or its validly
constituted committees and will, in addition, make its officers and employees available to meet
with the officers and employees of the Trust at least quarterly and at other times upon reasonable
notice, to review the investments and investment program of the Account.
3. Portfolio Transaction and Brokerage. In placing orders for portfolio securities
with brokers and dealers, Portfolio Manager shall use its best efforts to execute securities
transactions on behalf of the Account in such a manner that the total cost or proceeds in each
transaction is the most favorable under the circumstances. Portfolio Manager may, however, in its
discretion, direct orders to brokers that provide to Portfolio Manager research, analysis, advice
and similar services, and Portfolio Manager may cause the Account to pay to those brokers a higher
commission than may be charged by other brokers for similar transactions, provided that Portfolio
Manager determines in good faith that such commission is reasonable in terms either of the
particular transaction or of the overall responsibility of the Portfolio Manager to the Account and
any other accounts with respect to which Portfolio Manager exercises investment discretion, and
provided further that the extent and continuation of any such practice is subject to review by the
Trust’s Board of Trustees. Portfolio Manager shall not execute any portfolio transactions for the
Trust with a broker or dealer which is an “affiliated person” of the Trust or Portfolio Manager,
including any other investment advisory organization that may, from time to time act as a
portfolio manager for the Portfolio or any of the Trust’s other Portfolios, except as
permitted under the Investment Company Act and rules promulgated thereunder. The Trust shall
provide a list of such affiliated brokers and dealers to Portfolio Manager and will promptly advise
Portfolio Manager of any changes in such list.
4. Expenses and Compensation. Except for expenses specifically assumed or agreed to be
paid by the Portfolio Manager under this Agreement, the Portfolio Manager shall not be liable for
any expenses of the Trust including, without limitation: (i) interest and taxes; (ii) brokerage
commissions and other costs in connection with the purchase and sale of securities or other
investment instruments with respect to the Portfolio; and (iii) custodian fees and expenses. For
its services under this Portfolio Management Agreement, Portfolio Manager shall be entitled to
receive a fee at the annual rate of 0.60% of the average daily net asset value of the Account,
which fee shall be payable monthly.
5. Limitation of Liability and Indemnification. (a) Portfolio Manager shall not be
liable for any error of judgment or mistake of law or for any loss suffered by the Trust in
connection with the matters to which this Agreement relates including, without limitation, losses
that may be sustained in connection with the purchase, holding, redemption or sale of any security
or other investment by the Trust except a loss resulting from willful misfeasance, bad faith or
gross negligence on the part of Portfolio Manager in the performance of its duties or from reckless
disregard by it of its duties under this Agreement.
(b) Notwithstanding the foregoing, Portfolio Manager expressly agrees that the Trust may rely upon:
(i) the Portfolio Manager’s current Form ADV on file with the Securities and Exchange Commission;
and (ii) information provided, in writing, by Portfolio Manager to the Trust in accordance with
Section 9 of this Agreement or otherwise to the extent such information was provided by Portfolio
Manager for the purpose of inclusion in SEC Filings, as hereinafter defined provided that a copy of
each SEC Filing is provided to Portfolio Manager: (i) at least 10 business days prior to the date
on which it will become effective, in the case of a registration statement; (ii) at least 10
business days prior to the date upon which it is filed with the SEC in the case of the Trust’s
semi-annual-report on Form N-SAR or any shareholder report or proxy statement; or (iii) at least 10
business days prior to first use, in the case of any other SEC Filing. For purposes of this Section
5, “SEC Filings” means the Trust’s registration statement and amendments thereto and any periodic
reports relating to the Trust and its Portfolios that are required by law to be furnished to
shareholders of the Trust and/or filed with the Securities and Exchange Commission.
(c) Portfolio Manager agrees to indemnify and hold harmless the Trust and each of its Trustees,
officers and employees from any claims, liabilities and reasonable expenses, including reasonable
attorneys’ fees (collectively, “Losses”), to the extent that such Losses arise out of any untrue
statement of a material fact contained in an SEC Filing or the omission to state therein a material
fact necessary to make the statements therein, in light of the circumstances under which they are
made, not materially misleading, if such statement or omission was made in reliance upon the
Portfolio Manager’s current Form ADV on file with the Securities and Exchange Commission or written
information furnished by the Portfolio Manager for the purpose of inclusion in such SEC Filings or
other appropriate SEC Filings; provided that a copy of each SEC Filing was provided to Portfolio
Manager: (i) at least 10 business days prior to the date on which it will become effective, in the
case of a registration statement; (ii) at least 10 business days prior to the date upon which it is
filed with the SEC in the case of the Trust’s semi-annual-report on Form N-SAR or any shareholder
report or proxy statement; or (iii) at least 10 business days prior to first use, in the case of
any other SEC Filing.
(d) In the event that a legal proceeding is commenced against the Trust on the basis of claims for
which the Portfolio Manager would, if such claims were to prevail, be required to indemnify the
Trust pursuant to Section 5(c) above, then the Portfolio Manager will, at its expense, provide such
assistance as the Trust may reasonably request in preparing the defense of the such claims
(including by way of example making Portfolio Manager’s personnel available for interview by
counsel for the Trust, but specifically not inducing retention or payment of counsel to defend such
claims on behalf of the Fund); provided that the Portfolio Manager will not be required to pay any
Losses of the Trust except to the extent it may be required to do so under Section 5(c) above.
(e) The indemnification obligations set forth in Section 5 (c) shall not apply unless: (i) the
statement or omission in question accurately reflects information provided to the Trust in writing
by the Portfolio Manager; (ii) the statement or omission in question was made in an SEC Filing in
reliance upon written information provided to the Trust by the Portfolio Manager specifically for
use in such SEC Filing; (iii) the Portfolio Manager was afforded the opportunity to review the
statement (or the omission was identified to it) in connection with the 10 business day review
requirement set forth in Section 5(b) above; and (iv) upon receipt by the Trust of any notice of
the commencement of any action or the assertion of any claim to which the indemnification
obligations set forth in Section 5(c) may apply, the Trust notifies the Portfolio Manager, within
30 days and in writing, of such receipt and provides to Portfolio Manager the opportunity to
participate in the defense and/or settlement of any such action or claim. Further, Portfolio
Manager will not be required to indemnify any person under this Section 5 to the extent that
Portfolio Manager relied upon statements or information furnished to the Portfolio Manager, in
writing, by any officer, employee or Trustee of the Trust, or by the Trust’s Custodian,
Administrator or Accounting Agent or any other agent of the Trust, in preparing written information
provided to the Trust and upon which the Trust relied in preparing the SEC Filing or Filings in
question.
(f) The Portfolio Manager shall not be liable for: (i) any acts of any other portfolio manager to
the Portfolio or the Trust with respect to the portion of the assets of the Portfolio not managed
by the Portfolio Manager; and (ii) acts of the Portfolio Manager which result from acts of the
Trust, including, but not limited to, a failure of the Trust to provide accurate and current
information with respect to the investment objectives, policies, or restrictions applicable to the
Portfolio, actions of the Trustees, or any records maintained by Trust or any other portfolio
manager to the Portfolio. The Trust agrees that, to the extent the Portfolio Manager complies with
the investment objectives, policies, and restrictions applicable to the Portfolio, and with laws,
rules, and regulations applicable to the Portfolio (including, without limitation, any requirements
relating to the qualification of the Account as a regulated investment company under the Internal
Revenue Code of 1986, as amended) in the management of the assets of the Portfolio specifically
committed to management by the Portfolio Manager, without regard to any other assets or investments
of the Portfolio, then the Portfolio Manager will be conclusively presumed for all purposes to have
met its obligations under this Agreement to act in accordance with the investment objectives,
polices, and restrictions applicable to the Portfolio and with laws, rules, and regulations
applicable to the Portfolio, it being the intention that for this purpose the assets committed to
management by the Portfolio Manager shall be considered a separate and discrete investment
portfolio from any other assets of the Portfolio; without limiting the generality of the foregoing,
the Portfolio Manager will have no obligation to inquire into, or to take into account, any other
investments of the Portfolio in making investment decisions under this Agreement. In no event shall
the Portfolio Manager or any officer, director, employee, or agent or the Portfolio Manager have
any liability arising from the conduct of the Trust and any other portfolio manager with respect to
the portion of the Portfolio’s assets not allocated to the Portfolio Manager.
6. Permissible Interest. Subject to and in accordance with the Trust’s Declaration of Trust
and Bylaws and corresponding governing documents of Portfolio Manager, Trustees, officers, agents
and shareholders of the Trust may have an interest in the Portfolio Manager as officers, directors,
agents and/or shareholders or otherwise. Portfolio Manager may have similar interests in the Trust.
The effect of any such interrelationships shall be governed by said governing documents and the
provisions of the Investment Company Act.
7. Duration, Termination and Amendments. This Agreement shall become effective as of the
date first written above and shall continue in effect for two years. Thereafter, this Agreement
shall continue in effect from year to year for so long as its continuance is specifically approved,
at least annually, by: (i) a majority of the Board of Trustees or the vote of the holders of a
majority of the Portfolio’s outstanding voting securities; and (ii) the affirmative vote, cast in
person at a meeting called for the purpose of voting on such continuance, of a majority of those
members of the Board of Trustees (“Independent Trustees”) who are not “interested persons” of the
Trust or any investment adviser to the Trust.
This Agreement may be terminated by the Trust or by Portfolio Manager at any time and without
penalty upon sixty days written notice to the other party, which notice may be waived by the party
entitled to it. This Agreement may not be amended except by an instrument in writing and signed by
the party to be bound thereby provided that if the Investment Company Act requires that such
amendment be approved by the vote of the Board, the Independent Trustees and/or the holders of the
Trust’s or the Portfolio’s outstanding shareholders, such approval must be obtained before any such
amendment may become effective. This Agreement shall terminate upon its assignment. For purposes of
this Agreement, the terms “majority of the outstanding voting securities,” “assignment” and
“interested person” shall have the meanings set forth in the Investment Company Act.
8. Confidentiality; Use of Name. Portfolio Manager and the Trust acknowledge and agree that
during the term of this Agreement the parties may have access to certain information that is
proprietary to the Trust or Portfolio Manager, respectively (or to their affiliates and/or service
providers). The parties agree that their respective officers and employees shall treat all such
proprietary information as confidential and will not use or disclose information contained in, or
derived from such material for any purpose other than in connection with the carrying out of their
responsibilities under this Agreement and the management of the Trust’s assets, provided, however,
that this shall not apply in the case of: (i) information that is publicly available; and (ii)
disclosures required by law or requested by any regulatory authority that may have jurisdiction
over Portfolio Manager or the Trust, as the case may be, in which case such party shall request
such confidential treatment of such information as may be reasonably available. In addition, each
party shall use its reasonable efforts to ensure that its agents or affiliates who may gain access
to such proprietary information shall be made aware of the proprietary nature and shall likewise
treat such materials as confidential.
It is acknowledged and agreed that the names “Xxxxxx Xxxxxxxxx,” “Xxxxxx Xxxxxxxxx Chief Investment
Officers” (which is a registered trademark of Xxxxxx Xxxxxxxxx & Co., Inc. (“HCCI”)), and
derivative of either, as well as any logo that is now or shall later become associated with either
name (“Marks”) are valuable property of HCCI and that the use of the Marks, or any one of them, by
the Trust or its agents is subject to the license granted to the Trust by HCCI. Portfolio Manager
agrees that it will not use any Xxxx without the prior written consent of the Trust. Portfolio
Manager consents to use of its name, performance data, biographical data and other pertinent data,
and the IronBridge Marks (as defined below), by the Trust for use in marketing and sales
literature, provided that any such marketing and sales literature shall not be used by the
Trust without the prior written consent of Portfolio Manager, which consent shall not be
unreasonably withheld. The Trust shall have full responsibility for the compliance by any such
marketing and sales literature with all applicable laws, rules, and regulations, and Portfolio
Manager will have no responsibility or liability therefor.
It is acknowledged and agreed that the name “IronBridge” and any portion or derivative thereof, as
well as any logo that is now or shall later become associated with the name (“IronBridge Marks”),
are valuable property of the Portfolio Manager and that the use of the IronBridge Marks by the
Trust or its agents is permitted only so long as this Agreement is in place.
The provisions of this Section 8 shall survive termination of this Agreement.
9. Representation, Warranties and Agreements of Portfolio Manager. Portfolio Manager
represents and warrants that:
(a) It is registered as an investment adviser under the Investment Advisers Act of 1940
(“Investment Advisers Act”), it will maintain such registration in full force and effect and will
promptly report to the Trust the commencement of any formal proceeding that could render the
Portfolio Manager ineligible to serve as an investment adviser to a registered investment company
under Section 9 of the Investment Company Act.
(b) Portfolio Manager understands that the Trust is subject to various regulations under the
Investment Company Act which require that the Board review and approve various procedures adopted
by portfolio managers and may also require disclosure regarding the Board’s consideration of these
matters in various documents required to be filed by the SEC. Portfolio Manager represents that it
will, upon reasonable request of the Trust, provide to the Trust information regarding all such
matters including, but not limited to, codes of ethics required by Rule 17j-1 under the Investment
Company Act, compliance procedures required by Rule 206(4)-7 under the Investment Advisors Act and
anti-money laundering procedures. Portfolio Manager acknowledges that the Trust may, in response to
regulations or recommendations issued by the Securities and Exchange Commission or other regulatory
agencies, from time to time, request additional information regarding the personal securities
trading of its directors, partners, officers and employees and the policies of Portfolio Manager
with regard to such trading. Portfolio Manager agrees that it make reasonable efforts to respond to
the Trust’s reasonable requests in this area.
(c) Upon request of the Trust, Portfolio Manager shall promptly supply the Trust with any
information concerning Portfolio Manager and its stockholders, employees and affiliates that the
Trust may reasonably require in connection with the preparation of its registration statements,
proxy materials, reports and other documents required, under applicable state or Federal laws, to
be filed with state or Federal agencies or to be provided to shareholders of the Trust.
10. Status of Portfolio Manager. The Trust and Portfolio Manager acknowledge and agree that
the relationship between Portfolio Manager and the Trust is that of an independent contractor and
under no circumstances shall any employee of Portfolio Manager be deemed an employee of the Trust
or any other organization that the Trust may, from time to time, engage to provide services to the
Trust, its Portfolios or its shareholders. The parties also acknowledge and agree that nothing in
this Agreement shall be construed to restrict the right of Portfolio Manager or its affiliates to
perform investment management or other services to any person or entity, including without
limitation, other investment companies and persons who may retain Portfolio Manager to
provide investment management services and the performance of such services shall not be deemed to
violate or give rise to any duty or obligations to the Trust.
11. Counterparts and Notice. This Agreement may be executed in one or more counterparts,
each of which shall be deemed to be an original. Any notice required to be given under this
Agreement shall be deemed given when received, in writing addressed and delivered, by certified
mail, by hand or via overnight delivery service as follows:
If to the Trust:
Xx. Xxxxxx X. Xxxxxxxxx, President
The Xxxxxx Xxxxxxxxx Trust
Five Tower Bridge, 000 Xxxx Xxxxxx Xxxxx, Xxxxx 000
Xxxx Xxxxxxxxxxxx, XX 00000
The Xxxxxx Xxxxxxxxx Trust
Five Tower Bridge, 000 Xxxx Xxxxxx Xxxxx, Xxxxx 000
Xxxx Xxxxxxxxxxxx, XX 00000
If to Portfolio Manager:
12. Miscellaneous. The captions in this Agreement are included for convenience of reference
only and in no way define or delimit any of the provisions hereof or otherwise affect their
construction or effect. If any provision of this Agreement shall be held or made invalid by a court
decision, statute, rule or otherwise, the remainder of this Agreement shall not be affected
thereby. This Agreement shall be binding upon and shall inure to the benefit of the parties hereto
and their respective successors and shall be governed by the law of the state of Delaware provided
that nothing herein shall be construed as inconsistent with the Investment Company Act or the
Investment Advisers Act.
The Trust acknowledges receipt of Part II of Portfolio Manager’s Form ADV, copies of which have
been provided to the Trust’s Board of Trustees.
Portfolio Manager is hereby expressly put on notice of the limitations of shareholder and Trustee
liability set forth in the Declaration of Trust of the Trust and agrees that obligations assumed by
the Trust pursuant to this Agreement shall be limited in all cases to the assets of The Small
Capitalization Equity Portfolio. Portfolio Manager further agrees that it will not seek
satisfaction of any such obligations from the shareholders or any individual shareholder of the
Trust, or from the Trustees of the Trust or any individual Trustee of the Trust.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by their officers
thereunto duly authorized as of the day and year first written above.
ATTEST: | IronBridge Capital Management, LLC | |||||
By: | ||||||
/s/ illegible | ||||||
ATTEST: | The Xxxxxx Xxxxxxxxx Trust (on behalf
of The Small Capitalization Equity Portfolio) |
|||||
By: | ||||||
/s/ Xxxxxx Xxxx |