ACCOUNTING SERVICES AGREEMENT
Exhibit (h)(2)
DIAMOND PORTFOLIO INVESTMENT
TRUST
TRUST
ACCOUNTING SERVICES
AGREEMENT
AGREEMENT
This ACCOUNTING SERVICES AGREEMENT is made as of this 10th day of December, 2007 (the
“Agreement”) between Diamond Portfolio Investment Trust (the “Trust”), a statutory trust duly
organized and existing under the laws of the State of Delaware, and Commonwealth Fund Accounting,
Inc. (“CFA”), a corporation duly organized as a corporation in accordance with the laws of the
Commonwealth of Virginia.
WITNESSETH THAT:
WHEREAS, the Trust is an open-end management investment company registered under the
Investment Company Act of 1940, as amended (the “1940 Act”), consisting of one or more series
portfolios (the “Funds”), each of which may consist of one or more classes of shares of beneficial
interest;
WHEREAS, the Trust desires to appoint CFA as its Accounting Services Agent to maintain and
keep current the books, accounts, records, journals or other records of original entry relating to
the business of the Trust as set forth in Schedule B of this Agreement (the “Accounts and
Records”) and to perform certain other functions in connection with such Accounts and Records; and
WHEREAS, CFA is willing to perform such functions upon the terms and conditions herein set
forth;
NOW, THEREFORE, in consideration of the premises and of the mutual covenants herein contained,
the parties hereto, intending to be legally bound, agree as follows:
Section 1. | Appointment. The Trust hereby appoints CFA as its Accounting
Services Agent on behalf of the Trust, and CFA hereby accepts
such appointment, to furnish the Funds listed on Schedule A, as
such schedule may be amended from time to time, with accounting
services as set forth in this Agreement. |
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Section 2. | Duties. CFA shall perform or supervise the performance of
others of the services set forth in Schedule B hereto. CFA
shall provide the Trust with all necessary office space,
equipment, personnel, facilities and compensation for providing
such services. CFA may, at its expense and, upon at least 60
days’ advance written notice to the Trust, subcontract with any
entity or person concerning the provision of the services
contemplated hereunder; provided, however, that CFA shall not
be relieved of any of its obligations under this Agreement by
the appointment of such subcontractor and provided further,
that (i) CFA shall be responsible, to the extent provided in
Section 12 hereof, for all acts of such subcontractor as if
such acts were its own, and (ii) the subcontractor shall be
held, by contract, to standards no less onerous than those
contained in this Agreement. |
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Except with respect to CFA’s duties as set forth in this Agreement, and except as
otherwise specifically provided herein, the Trust assumes all responsibility for
ensuring that each Fund complies with all applicable requirements of the Securities
Act of 1933, the 1940 Act and any other laws, rules and regulations, or
interpretations thereof, of governmental authorities with jurisdiction over each
Fund. |
Section 3. | Compensation and Expenses. The Trust agrees to pay CFA compensation for its
services as set forth in Schedule A attached hereto, or as shall be set forth in
amendments to such schedule approved by the Board of Trustees of the Trust (the “Board”) and
CFA. Fees will begin to accrue for each Fund on the latter of the date of this Agreement or
the date of commencement of operations of the applicable Fund. If fees begin to accrue in the
middle of a month or if this Agreement terminates before the end of any month, all fees for
the period from that date to the end of that month or from the beginning of that month to the
date of termination, as the case may be, shall be prorated according to the proportion that
the period bears to the full month in which the effectiveness or termination occurs. Upon the
termination of this Agreement with respect to a Fund, the Fund shall pay to CFA such
compensation as shall be payable prior to the effective date of termination. |
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In addition, the Trust shall reimburse CFA from the assets of each Fund certain
reasonable out-of-pocket expenses incurred by CFA on behalf of each Fund
individually in connection with the performance of this Agreement. Such
out-of-pocket expenses shall include, but not be limited to: documented fees and
costs of obtaining advice of Fund counsel or accountants in connection with its
services to each Fund; postage; long distance telephone; special forms required by
each Fund; any travel which may be required in the performance of its duties to each
Fund; and any other extraordinary expenses it may reasonably and actually incur in
connection with its services to each Fund. |
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All fees and reimbursements are payable in arrears on a monthly basis and the Trust,
on behalf of the applicable Fund, agrees to pay all fees and reimbursable expenses
within five (5) business days following receipt of the respective billing notice. |
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Section 4. | Trust Reports to CFA. The Trust shall furnish or
otherwise make available to CFA such copies of each
Fund’s prospectus, statement of additional
information, financial statements, proxy statements,
shareholder reports, each Fund’s net asset value per
share, declaration, record and payment dates, amounts
of any dividends or income, special actions relating
to each Fund’s securities and other information
relating to the Trust’s business and affairs as CFA
may, at any time or from time to time, reasonably
require in order to discharge its obligations under
this Agreement. CFA shall maintain such information
as required by regulation and as agreed upon between
the Trust and CFA. The Trust will complete all |
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necessary prospectus and compliance reports, as well as monitoring the various
limitations and restrictions. |
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Section 5. | Foreign currencies. All financial data provided to,
processed by, and reported by CFA under this
Agreement shall be stated in United States dollars or
currency. CFA shall have no obligation to convert
to, equate, or deal in foreign currencies or values,
and expressly assumes no liability for any currency
conversion or equation computations relating to the
affairs of the Trust. |
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Section 6. | Maintenance of Records. CFA shall create and
maintain all records required by applicable laws,
rules and regulations, including but not limited to
records required by Section 31(a) of the 1940 Act and
the rules thereunder, as they may be amended from
time to time, pertaining to the various functions CFA
performs under this Agreement and which are not
otherwise created or maintained by another party
pursuant to contract with the Trust. All such
records shall be the property of the Trust and will
be preserved, maintained and made available in
accordance with Section 31 of the 1940 Act and the
rules thereunder, and will be surrendered promptly to
the Fund on and in accordance with the Trust’s
request. The Trust and the Trust’s authorized
representatives shall have access to CFA’s records
relating to the services to be performed under this
Agreement at all times during CFA’s normal business
hours. Upon the reasonable request of the Trust,
copies of any such records shall be provided promptly
by CFA to the Trust or the Trust’s authorized
representatives. |
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Section 7. | Reliance on Trust Instructions and Experts. CFA may
rely upon the written advice of the Trust and upon
statements of the Trust’s legal counsel, accountants
and other persons believed by it in good faith to be
expert in matters upon which they are consulted, and
CFA shall not be liable for any actions taken in good
faith upon such statements. |
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Section 8. | Standard of Care. CFA shall be under no duty to take
any action on behalf of a Fund except as necessary to
fulfill its duties and obligations as specifically
set forth herein or as may be specifically agreed to
by CFA in writing. CFA shall at all times act in
good faith and agrees to use its best efforts within
reasonable limits to ensure the accuracy of all
services performed under this Agreement, but assumes
no responsibility for any loss arising out of any act
or omission in carrying out its duties hereunder,
except a loss resulting from CFA’s, its employees’ or
its agents’ willful misfeasance, bad faith or gross
negligence in the performance of CFA’s duties under
this Agreement, or by reason of reckless disregard of
CFA’s, its employees’ or its agents’ obligations and
duties hereunder. Notwithstanding the foregoing, the
limitation on CFA’s liability shall not apply to the
extent any loss or damage results from any fraud
committed by CFA or any intentionally bad or
malicious acts (that is, acts or breaches undertaken
purposefully under circumstances in which the person
acting knows or has reason to believe that such act
or breach violates such person’s obligations under
this Agreement or can cause danger or harm) of CFA. |
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Without limiting the generality of the foregoing or of any other provision of this
Agreement, (i) CFA shall not be liable for losses beyond its control, provided that
CFA has acted in accordance with the standard of care set forth above; and (ii) CFA
shall not be liable for (A) the validity or invalidity or authority or lack thereof
of any oral or written instructions provided by the Fund, notice or other instrument
which conforms to the applicable requirements of this Agreement, and which CFA
reasonably believes to be genuine; or (B) subject to Section 26, delays or errors or
loss of data occurring by reason of circumstances beyond CFA’s control, including
fire, flood, catastrophe, acts of God, insurrection, war, riots or failure of the
mails, transportation, communication or power supply. |
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Section 9. | Limitation of Liability Regarding CFA. CFA shall not be liable for any actions
taken in good faith reliance upon any authorized written instructions or any other document
reasonably believed by CFA to be genuine and to have been executed or signed by the proper
person or persons. CFA shall not be held to have notice of any change of authority of any
officer, employee or agent of the Trust until receipt of notification thereof by the Trust. |
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CFA shall not be liable for the errors of other service providers of the Trust,
including the errors of pricing services (other than to pursue all reasonable claims
against the pricing service based on the pricing services’ standard contracts
entered into by CFA) and errors in information provided by an investment adviser
(including prices and pricing formulas and the untimely transmission of trade
information), custodian or transfer agent to the Trust. |
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With respect to a Fund that does not value its assets in accordance with Rule 2a-7
under the 1940 Act (a money market fund), notwithstanding anything to the contrary
in this Agreement, CFA shall not be liable to the Trust or any shareholder of the
Trust for (i) any loss to the Trust if a NAV Difference for which CFA would
otherwise be liable under this Agreement is less than $0.01 per Fund share or (ii)
any loss to a shareholder of the Trust if the NAV Difference for which CFA would
otherwise be liable under this Agreement is less than or equal to 0.005 (1/2 of 1%)
or if the loss in the shareholder’s account with the Trust is less than or equal to
$10. Any loss for which CFA is determined to be liable hereunder shall be reduced by
the amount of gain which inures to shareholders, whether to be collected by the
Trust or not. |
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For purposes of this Agreement: (i) the NAV Difference shall mean the difference
between the NAV at which a shareholder purchase or redemption should have been
effected (“Recalculated NAV”) and the NAV at which the purchase or redemption is
effected; (ii) NAV Differences and any CFA or other responsible party liability
therefrom are to be calculated each time a Fund’s (or class’s) NAV is calculated;
(iii) in calculating any NAV Difference for which CFA would otherwise be liable
under this Agreement for a particular NAV error, Fund losses and gains shall be
netted; and (iv) in calculating any NAV Difference for which |
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CFA would otherwise be liable under this Agreement for a particular NAV error that
continues for a period covering more than one NAV determination, Fund losses and
gains for the fund’s fiscal year shall be netted. |
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Section 10. | Limited Recourse. CFA hereby acknowledges that the Funds’ obligations
hereunder with respect to the Shares are binding only on the assets and property belonging to
the Funds. The obligations of the parties hereunder shall not be binding upon any of the
Trustees, shareholders, nominees, officers, agents or employees of the Funds personally, but
shall bind only the property of the Funds. The execution and delivery of this agreement by
such officers shall not be deemed to have been made by any of them individually or to impose
any liability on any of them personally, but shall bind only the Funds’ property. |
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Notwithstanding any other provision of this Agreement, the parties agree that the
assets and liabilities of each Fund of the Trust are separate and distinct from the
assets and liabilities of each other Fund and that no Fund shall be liable or shall
be charged for any debt, obligation or liability of any other Fund, whether arising
under this Agreement or otherwise. |
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Section 11. | Indemnification by the Funds. Each Fund shall indemnify CFA and hold it
harmless from and against any and all losses, damages and expenses, including reasonable
attorneys’ fees and expenses, incurred by CFA that result from: (i) any claim, action, suit or
proceeding in connection with CFA’s entry into or performance of this Agreement with respect
to such Fund; or (ii) any action taken or omission to act committed by CFA in the performance
of its obligations hereunder with respect to such Fund; or (iii) any action of CFA upon
instructions believed in good faith by it to have been executed by a duly authorized officer
or representative of the Trust with respect to such Fund; or (iv) any error, omission,
inaccuracy or other deficiency of any information provided to CFA by the Trust, or the failure
of the Trust to provide or make available any information requested by CFA knowledgeably to
perform its functions hereunder; PROVIDED, that CFA shall not be entitled to such
indemnification (x) in respect of actions or omissions constituting gross negligence, bad
faith or willful misfeasance in the performance of its duties, or by reckless disregard of
such duties, on the part of CFA and (y) to the extent that CFA has collected
reimbursement or indemnification for such losses under any liability insurance policy
described in this Agreement or otherwise. |
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In order that the indemnification provisions contained in Sections 11 shall apply,
upon the assertion of an indemnification claim, CFA shall promptly notify the Trust
of such assertion, and shall keep the Trust advised with respect to all developments
concerning such claim. The Trust shall have the option to participate with CFA in
the defense of such claim or to defend against said claim in its own name or that of
CFA. CFA shall in no case confess any claim or make any compromise in any case in
which the Trust may be required to indemnify it |
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except with the Trust’s written consent, which consent shall not be unreasonably
withheld. |
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Section 12. | Indemnification by CFA. CFA shall indemnify each Fund and hold it harmless
from and against any and all losses, damages and expenses, including reasonable attorneys’
fees and expenses, incurred by such Fund which result from: (i) CFA’s failure to comply with
the terms of this Agreement with respect to such Fund; or (ii) CFA’s lack of good faith in
performing its obligations hereunder with respect to such Fund; or (iii) gross negligence, or
willful misfeasance in the performance of its duties or reckless disregard of such duties or
such gross negligence, willful misfeasance or reckless disregard of its employees, agents or
contractors in connection herewith with respect to such Fund. |
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In order that the indemnification provisions contained in 12 shall apply, upon the
assertion of an indemnification claim, the Trust shall promptly notify CFA of such
assertion, and shall keep CFA advised with respect to all developments concerning
such claim. CFA shall have the option to participate with the Trust in the defense
of such claim or to defend against said claim in its own name or that of the Trust.
The Trust shall in no case confess any claim or make any compromise in any case in
which CFA may be required to indemnify it except with CFA’s written consent, which
consent shall not be unreasonably withheld. |
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Section 13. | Record Retention; Confidentiality. CFA shall keep and maintain on behalf of
the Trust all books and records which the Trust and CFA are, or may be, required to keep and
maintain pursuant to any applicable statutes, rules and regulations, including without
limitation Rules 31a-1 and 31a-2 under the 1940 Act, relating to the maintenance of books and
records in connection with the services to be provided hereunder. CFA further agrees that all
such books and records shall be the property of the Trust and to make originals or copies of
such books and records available for inspection by the Trust or by the Securities Exchange
Commission at reasonable times. |
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CFA agrees on behalf of itself and its employees to treat confidentially all records
and other information relative to the Trust and its Shareholders received by CFA in
connection with this Agreement, including any non-public personal information as
defined in Regulation S-P, and that it shall not use or disclose any such
information except for the purpose of carrying out the terms of this Agreement;
PROVIDED, however, that CFA may disclose such information as required by law or in
connection with any requested disclosure to a regulatory authority with appropriate
jurisdiction after prior notification to the Trust so that the Trust may seek an
appropriate protective order. |
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Upon termination of this Agreement, CFA shall return to the Trust all copies of
confidential or non-public personal information received from the Trust hereunder,
other than materials or information required or permitted to be retained by CFA
under applicable laws or regulations. CFA hereby agrees to properly |
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dispose of any “consumer report information,” as such term is defined in Regulation
S-P. To the extent CFA is required by applicable laws or regulations to maintain
originals or copies of any record relating to the business of the Trust, CFA (at the
expense of the Trust) shall provide the Trust with a list of such materials, and
with copies of such materials unless required by law to refrain from providing such
copies. If CFA wishes to retain a copy of any record relating to the business of
the Trust that is not required by law or regulation to be so maintained, it shall
identify to the Trust the information to be retained, and shall deliver to the Trust
a certification that such information will not be released or used for any purpose
other than to comply with legal process, or to establish a defense in any matter to
which the information relates. |
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Section 14. | Holidays. Except as required by laws and regulations
governing investment companies, nothing contained in this
Agreement is intended to or shall require CFA, in any capacity
hereunder, to perform any functions or duties on any holiday
or other day of special observance on which CFA is closed.
Functions or duties normally scheduled to be performed on such
days shall be performed on, and as of, the next business day
on which both the Trust and CFA are open. CFA will be open
for business on days when the Trust is open for business
and/or as otherwise set forth in each Fund’s prospectus(es)
and Statement(s) of Additional Information. |
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Section 15. | Termination. This Agreement shall remain in effect with
respect to each Fund until terminated. |
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This Agreement may be terminated by either party at any time, without the payment of
a penalty upon ninety (90) days’ written notice to other party. Any termination
shall be effective as of the date specified in the notice or upon such later date as
may be mutually agreed upon by the parties. Upon notice of termination of this
Agreement by either party, CFA shall promptly transfer to the successor
administrator the original or copies of all books and records maintained by CFA
under this Agreement including, in the case of records maintained on computer
systems, copies of such records in machine-readable form, and shall cooperate with,
and provide reasonable assistance to, the successor administrator in the
establishment of the books and records necessary to carry out the successor
administrator’s responsibilities. If this Agreement is terminated by the Trust, the
Trust shall be responsible for all reasonable out-of-pocket expenses or costs
associated with the movement of records and materials to the successor
administrator. Additionally, CFA reserves the right to charge for any other
reasonable expenses associated with such termination. |
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Section 16. | Notice. Any notice or other communication required by or permitted to be given
in connection with this Agreement shall be in writing, and shall be delivered in person or
sent by first-class mail, postage prepaid, to the respective parties at their last known
address, except that oral instructions may be given if authorized by the Board and preceded by
a certificate from the Trust’s Secretary so attesting. |
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Notices to the Trust shall be directed to 0000 Xxxxx Xxxxx Xxxxxxx, Xxxxx 000,
Xxxxxxxx, Xxxxxxxx 00000, Attention: Mr. Xxxx Xxxxx, III, with a copy to 00000
Xxxxxxxx Xxxx., Xxxxx 000, Xxx Xxxxxxx, Xxxxxxxxxx 00000, Attention: Xx. Xxx Xxxxx;
and notices to CFA shall be directed to: 0000 Xxxxx Xxxxx Xxxxxxx, Xxxxx 000,
Xxxxxxxx, Xxxxxxxx 00000, Attention: Mr. Xxxx Xxxxx, III. |
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Section 17. | Execution in Counterparts. This Agreement may be executed in
two or more counterparts, each of which, when so executed,
shall be deemed to be an original, but such counterparts shall
together constitute but one and the same instrument. |
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Section 18. | Assignment; Third Party Beneficiaries. This Agreement shall
extend to and shall be binding upon the parties hereto and
their respective successors and assigns; PROVIDED, however,
that this Agreement shall not be assignable by either party
without the written consent of the other party. This
Agreement shall inure to the benefit of and be binding upon
the parties and their respective permitted successors and
assigns. |
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Section 19. | Services Not Exclusive. The services of CFA to the Trust are
not deemed exclusive, and CFA shall be free to render similar
services to others, to the extent that such service does not
affect CFA’s ability to perform its duties and obligations
hereunder. |
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Section 20. | Headings; Syntax. All Section headings contained in this
Agreement are for convenience of reference only, do not form a
part of this Agreement and will not affect in any way the
meaning or interpretation of this Agreement. Words used
herein, regardless of the number and gender specifically used,
will be deemed and construed to include any other number,
singular or plural, and any other gender, masculine, feminine,
or neuter, as the contract requires. |
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Section 21. | Entire Agreement. This Agreement contains the entire
agreement between the parties hereto and supersedes all prior
agreements, understandings and arrangements to the subject
matter thereof. |
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Section 22. | Consequential Damages. Neither party to this Agreement shall
be liable to the other party for consequential, incidental,
special or exemplary damages under any provision of this
Agreement. |
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Section 23. | Amendments. This Agreement may be amended from time to time
by a writing executed by the Trust and CFA. The compensation
stated in Schedule A attached hereto may be adjusted from time
to time by the execution of a new schedule signed by both of
the parties. |
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Section 24. | Waiver. Any term or provision of this Agreement may be waived
at any time by the party entitled to the benefit thereof by
written instrument executed by such party. No failure of
either party hereto to exercise any power or right granted
hereunder, or to insist upon strict compliance with any
obligation hereunder, and |
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no custom or practice of the parties with regard to the terms of performance hereof,
will constitute a waiver of the rights of such party to demand full and exact
compliance with the terms of this Agreement. |
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Section 25. | Severability. If any part, term or provision of this
Agreement is held to be illegal, in conflict with any law or
otherwise invalid, the remaining portion or portions shall be
considered severable and not be affected, and the rights and
obligations of the parties shall be construed and enforced as
if the Agreement did not contain the particular part, term or
provision held to be illegal or invalid. |
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Section 26. | Force Majeure. In the event either party is unable to perform
its obligations under the terms of this Agreement because of
acts of God, acts of war or terrorism, strikes, equipment or
transmission failure or damage reasonably beyond its control,
or other causes reasonably beyond its control, such party
shall not be liable for damages to the other for any damages
resulting from such failure to perform or otherwise from such
causes. CFA shall use commercially reasonable best efforts to
limit such damages. Notwithstanding the foregoing, this
provision shall not imply that CFA is excused from maintaining
reasonable business continuity plans to address potential
service outages. |
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Section 27. | Survival. The obligations of Sections 3, 6, 7, 8, 9, 10, 11,
12, 13, 18, 21, 22, 24, 25, 26 and 28 shall survive any
termination of this Agreement. |
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Section 28. | Governing Law. This Agreement shall be governed by and
construed to be in accordance with the laws of the State of
Delaware, without reference to choice of law principles
thereof, and in accordance with the applicable provisions of
the 1940 Act. To the extent that the applicable laws of the
State of Delaware, or any of the provisions herein, conflict
with the applicable provisions of the 1940 Act, the latter
shall control. |
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Section 29. | Representations of the Trust. The Trust represents and
warrants to CFA that: (1) as of the close of business on the
effective date of this Agreement, each Fund that is in
existence as of the effective date has authorized unlimited
shares, and (2) this Agreement has been duly authorized by the
Trust and, when executed and delivered by the Trust, will
constitute a legal, valid and binding obligation of the Trust,
enforceable against the Trust in accordance with its terms,
subject to bankruptcy, insolvency, reorganization, moratorium
and other laws of general application affecting the rights and
remedies of creditors and secured parties. |
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Section 30. | Representations of CFA. CFA represents and warrants to the
Trust that: (1) CFA will maintain a disaster recovery plan
and procedures including provisions for emergency use of
electronic data processing equipment, which is reasonable in
light of the services to be provided, and it will, at no
additional expense to the Trust, take reasonable steps to
minimize service interruptions (CFA shall have no liability
with respect to the loss of data or service interruptions
caused by equipment failure, provided it maintains such plans
and procedures); (2) this |
Accounting Services Agreement
9
Agreement has been duly authorized by CFA and, when executed and delivered by CFa,
will constitute a legal, valid and binding obligation of CFA, enforceable against
CFA in accordance with its terms, subject to bankruptcy, insolvency, reorganization,
moratorium and other laws of general application affecting the rights and remedies
of creditors and secured parties; and (3) CFA has and will continue to have access
to the necessary facilities, equipment and personnel to perform its duties and
obligations under this Agreement. CFA further represents that it will inform the
Trust immediately in the event there is a material adverse change in its financial
condition or as soon as practicable in anticipation of any change in “control” of
CFA, as that term is defined by the 1940 Act. |
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Section 31. | Insurance. CFA shall furnish the Trust with pertinent information concerning
the liability insurance coverage that it maintains. Such information shall include the
identity of the insurance carrier(s), coverage levels and deductible amounts. CFA shall
notify the Trust should any of its insurance coverage be canceled or reduced. Such
notification shall include the date of change and the reasons therefor. CFA shall notify the
Trust of any material claims against it with respect to services performed under this
Agreement, whether or not they may be covered by insurance, and shall notify the Trust at any
time when a material amount of coverage is subject to other claims as may be appropriate of
the total outstanding claims made by CFA under its insurance coverage. For purposes of the
foregoing sentence, the amount of coverage subject to other claims shall be considered
material if such claims amount to fifty percent (50%) or more of the liability insurance
coverage maintained by CFA. Notwithstanding the foregoing, CFA shall be responsible for
notifying the Trust of any claims to the extent such other claims may otherwise be considered
material. |
Accounting Services Agreement
10
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be signed by their duly
authorized officers as of the day and year first above written.
DIAMOND PORTFOLIO INVESTMENT TRUST |
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By: | /s/ Xxx Xxxxx | |||
Xxx Xxxxx |
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Chairman |
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COMMONWEALTH FUND ACCOUNTING, INC. |
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By: | /s/ Xxxx Xxxxx, III | |||
Xxxx
Xxxxx, III |
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Chief
Executive Officer |
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Accounting Services Agreement
11
Schedule A
to the
Accounting Services Agreement
between
Diamond Portfolio Investment Trust (the “Trust”)
and
Commonwealth Fund Accounting, Inc. (“CFA”)
to the
Accounting Services Agreement
between
Diamond Portfolio Investment Trust (the “Trust”)
and
Commonwealth Fund Accounting, Inc. (“CFA”)
Dated as of December 10, 2007
Compensation to be Paid to CFA:
A. | For accounting services, CFA shall be paid monthly at the following annual rates: |
Name of Fund | Accounting Services Fee | |
Diamond Portfolio Large Cap Quality Growth Fund |
5 basis points with a $20,000 annual minimum. |
B. | It is anticipated that the Trust’s security trading activity will remain on average less than 100 trades per month, per portfolio. Should the Trust’s security trading activity exceed an average of 100 trades per month per portfolio, an additional fee of $2.50 per trade (for trades in excess of 100 per month) may apply. |
C. | The Trust will pay CFA on a current and ongoing basis for CFA’s reasonable time and costs required for the correction of any errors or omissions in the Accounts and Records delivered, or the information provided, to CFA by the Trust. Any such payment shall be in addition to the fees and charges described above, provided that approval of the amount of such payments shall be obtained in advance by CFA from the Trust if and when such additional charges would exceed five percent of the usual charges payable for a period under this Agreement. |
D. | Fund management will monitor the expense accrual procedures for accuracy and adequacy based on outstanding liabilities monthly, and promptly communicate to CFA any adjustment needed. |
Accounting Services Agreement
A-1
Schedule B
to the
Accounting Services Agreement
between
Diamond Portfolio Investment Trust (the “Trust”)
and
Commonwealth Fund Accounting, Inc. (“CFA”)
to the
Accounting Services Agreement
between
Diamond Portfolio Investment Trust (the “Trust”)
and
Commonwealth Fund Accounting, Inc. (“CFA”)
Dated as of December 10, 2007
Services to be Provided by CFA:
1. | Subject to the direction and control of the Board of Trustees of the Trust (the “Board”), CFA shall perform all accounting services with respect to each Fund except those that are the specific responsibility of any other service provider hired by the Trust, all in such manner and to such extent as may be authorized by the Board. |
2. | CFA shall maintain and keep current the following Accounts and Records relating to the business of the Trust, in such form as may be mutually agreed to between the Trust and CFA, and as may be required by the Investment Company Act of 1940, as amended (the “1940 Act”): |
(a) | Cash Receipts Journal | ||
(b) | Cash Disbursements Journal | ||
(c) | Dividends Paid and Payable Schedule | ||
(d) | Purchase and Sales Journals — Portfolio Securities | ||
(e) | Subscription and Redemption Journals | ||
(f) | Security Ledgers — Transaction Report and Tax Lot Report | ||
(g) | Broker Ledger — Commission Report | ||
(h) | Daily Expense Accruals | ||
(i) | Daily Interest Accruals | ||
(j) | Daily Trial Balance | ||
(k) | Portfolio Interest Receivable and Income Journal | ||
(l) | Listing of Portfolio Holdings showing cost, market value and percentage of portfolio comprised of each security. |
3. | CFA shall perform ministerial calculations necessary to calculate the Trust’s net asset value daily, in accordance with the Trust’s registration statement and as follows: |
(a) | Portfolio investments for which market quotations are available to CFA by use of an automated financial service (a “Pricing Service”) shall be valued based on the closing prices of the portfolio investment reported by such Pricing Service, except where the Trust has given or caused to be given specific instructions to utilize a different value. |
(b) | Notwithstanding any information obtained from a Pricing Service, all portfolio securities shall be given such values as the Trust shall direct by instructions from the Trust’s Pricing Committee, including all restricted securities and other securities requiring valuation not readily ascertainable solely by the use of such a Pricing Service. |
4. | CFA will supply the Transfer Agent with daily NAV’s for each portfolio by 6:00 p.m. EST. | ||
5. | It is the responsibility of CFA to be reconciled to the Custodian. CFA will report any discrepancies to the Custodian, and shall report any unreconciled items to the Trust. |