GREATER ROME BANK
EXECUTIVE INDEXED RETIREMENT AGREEMENT
THIS AGREEMENT is made this 13th day of January 2000, by and between Greater
Rome Bank, a state-chartered commercial bank located in Rome, Georgia (the
"Company"), and E. GREY XXXXXXXX, III (the "Executive").
INTRODUCTION
To attract, retain and reward quality Executives and to provide a potentially
higher level of retirement income, the Company is willing to provide the
Executive with this Executive Indexed Retirement Agreement. The Company will pay
the benefits from its general assets.
AGREEMENT
The Executive and the Company agree as follows:
Article 1
Definitions
Whenever used in this Agreement, the following words and phrases shall have the
meanings specified:
1.1 "Area" shall mean the geographic area in the boundaries of Xxxxx County,
Georgia. It is the express intent of the parties that the Area is defined herein
as the area where the Executive performs or performs services on behalf of the
Bank as of, or within a reasonable time prior to, the termination of the
Executive employment hereunder.
1.2 "Adjustment Rate" shall mean the figure equal to one minus the Company's
highest marginal tax rate for the current calendar year.
1.3 "Change of Control" means any consummated transaction wherein twenty-
five percent (25%) of the shares of the Company are directly or indirectly
transferred by sale, gift, merger, exchange or any other means to new owners
other than an Affiliate of such person or entity transferring such shares, or if
a majority of the members of the Board of Directors of the Company are replaced
within any twelve month period.
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1.4 "Disability" means a physical or mental condition that prevents the
performance of substantially all of the Executive's duties, as defined
hereinafter, for a period of ninety (90) consecutive days. Disability shall be
determined according to the provisions and determination of disability under the
Bank's Long Term Disability insurance covering the Executive. If no coverage
exists, then whether the Executive is disabled shall be resolved by a physician
selected by the Bank and such resolution shall be binding upon all parties to
this Agreement. Duties under this paragraph are defined as those duties set
forth in that certain Employment Agreement dated September 1, 1997, between
Greater Rome Bank, Greater Rome Bancshares, Inc. and Executive and contained in
both paragraph 2 and Exhibit "A" to said Agreement.
1.5 "Effective Date" means November 12, 1999.
1.6 "Normal Retirement Age" means the Executive's 65th birthday.
1.7 "Normal Retirement Date" means the later of the Normal Retirement Age or
Termination of Employment without cause.
1.8 "Plan Year" means each calendar year from January 1 through December 31.
In the year of implementation, it shall commence with the Effective Date of this
Agreement and end on December 31, 1999.
1.9 "Retirement Account" means the account maintained on the books of the
Company as described in Section 2.2.
1.10 "Simulated Investments" mean actual or hypothetical investments
specified by the Company for use in measuring the Retirement Benefit. Subject to
Article 2, the Company can change the Simulated Investments only with the
Executive's written agreement. The Simulated Investments shall be of equal
initial amounts.
1.11 "Simulated Investment Earnings" means the after-tax rate of return on a
Simulated Investment. If the Simulated Investment is a life insurance policy,
the Simulated Investment Earnings shall track cash surrender value and not
include receipt of the policy's death benefit.
1.12 "Termination of Employment" means the Executive ceases to be employed
by the Company for any reason whatsoever other than death.
1.13 "Vesting Percentage" means the percentages from the following table.
The Vesting Percentage shall not exceed 100% under any circumstances.
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Completed Plan Year Percentage
------------------- ----------
1 20%
2 40%
3 60%
4 80%
5 100%
Article 2
Retirement Account
2.1 Simulated Investments. The Company shall establish two Simulated
Investments in the total amount of $ 470,000 as of the Effective Date, as
follows:
2.1.1 Simulated Investment Number One shall track the illustrated
cash surrender value of one or more specified life insurance policy(s)
as described in Appendix A. The policies may or may not actually be
purchased by the Company. The illustrated values shall be obtained from
the appropriate specified insurance carrier for the specified policy
based on the policy performance assuming a policy issue date of the
Effective Date as specified in Appendix A. No policy loans, surrenders,
partial surrenders, lapses or policy cancellations shall be factored
into the illustrated policy values so long as this Agreement is in
force.
2.1.2 Simulated Investment Number Two shall track the value of a
simulated investment account comprised of both principal and accumulated
net after-tax interest earnings. Pre-tax interest earnings shall be
based on the Banks Cost of Funds Rate as calculated from the Banks 3rd
Quarter Call Report for the plan year. The principal amount of the
Simulated Investment Number Two shall be increased by the amount of each
after-tax benefit payment under this Agreement effective the first day
of the Plan Year following such benefit payment. Calculations for
Simulated Investment Number Two assume the income tax rate to be the
Company's highest marginal tax rate for the prior calendar year, and
assumes that interest (net of tax) shall be compounded on an annual
basis at the end of each Plan Year.
2.2 Retirement Account. The Company shall establish a Retirement Account on
its books for the Executive. The Retirement Account balance during the
pre-termination period is determined by subtracting the value of Simulated
Investment Number Two from the value of Simulated Investment Number One and
dividing the difference by the Adjustment Rate. The Retirement Account
subsequent to the Termination Date is reduced by payments of the Primary Normal
Retirement Benefit under Section 3.1.1.
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2.3 Statement of Accounts. The Company shall provide to the Executive,
within 60 days after each Plan Year, a statement setting forth the Retirement
Account balance.
2.4 Accounting Device Only. The Retirement Account and Simulated Investments
are solely devices for measuring amounts to be paid under this Agreement. They
are not a trust fund of any kind. The Executive is a general unsecured creditor
of the Company for the payment of benefits. The benefits represent the mere
Company promise to pay such benefits. The Executive's rights are not subject in
any manner to anticipation, alienation, transfer, assignment, pledge,
encumbrance, attachment, or garnishment by the Executive's creditors.
Article 3
Normal Retirement
3.1 Normal Retirement Benefit. Subject to the general limitations of Article
9, upon reaching the Normal Retirement Date while in the full-time employment
with the Company, the Executive shall be entitled to both the primary and
secondary benefits described in Sections 3.1.1 and 3.1.2.
3.1.1 Primary Normal Retirement Benefit. Commencing on the
Executive's Normal Retirement Date, the Company shall pay a Primary
Normal Retirement Benefit to the Executive which is equal to the
Executive's Retirement Account balance as of the Plan Year ending
immediately preceding the Executive's Normal Retirement Date. The
Primary Normal Retirement Benefit shall be paid over fifteen (15) years
in one hundred eighty (180) equal monthly installments (without
adjustment for interest earnings during the payment period), commencing
on the first day of the month following the Executive's Termination of
Employment.
3.1.2 Secondary Normal Retirement Benefit. Within 60 days following
the end of the Plan Year following the Executive's Normal Retirement
Date, and continuing until the Executive's death, the Company shall pay
a Secondary Normal Retirement Benefit to the Executive. The Secondary
Normal Retirement Benefit shall be paid annually in an amount calculated
as follows:
Earnings for the Plan Year on Simulated Investment Number One
Minus the
After-Tax Interest Earnings for the Plan Year on Simulated Investment Number Two
Divided by the
Adjustment Rate.
Earnings on Simulated Investment Number One will be equal to the
increase in the cash surrender value of the life insurance policy(s)
described in Appendix A. Interest earnings on Simulated Investment
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Number Two shall be determined pursuant to the method set forth in
Section 2.1 hereof.
Article 4
Early Termination of Employment
4.1 Upon Termination of Employment without cause or voluntarily by the
Executive prior to the Normal Retirement Age, other than for reasons of
disability, death, following a change of control, or termination for cause, the
Executive shall be entitled to both the primary and secondary benefits described
in Sections 4.1.1 and 4.1.2.
4.1.1 Primary Normal Retirement Benefit. Commencing on the
Executive's Normal Retirement Date, the Company shall pay a Primary
Normal Retirement Benefit to the Executive which is equal to the
Executive's Retirement Account balance as of the Plan Year ending
immediately preceding the Executive's Termination of Employment
multiplied by the Vesting Percentage. The Primary Normal Retirement
Benefit shall be paid over fifteen (15) years in one hundred eighty
(180) equal monthly installments (without adjustment for interest
earnings during the payment period), commencing on the first day of the
month following the Executive's Normal Retirement Age.
4.1.2 Secondary Normal Retirement Benefit. Within 60 days following
the end of the Plan Year following the Executive's Normal Retirement
Age, and continuing until the Executive's death, the Company shall pay a
Secondary Normal Retirement Benefit to the Executive. The Secondary
Normal Retirement Benefit shall be paid annually in an amount calculated
as follows:
Earnings for the Plan Year on Simulated Investment Number One
Minus the
After-Tax Interest Earnings for the Plan Year on Simulated Investment Number Two
Divided by the
Adjustment Rate
Multiplied by the
Vesting Percentage.
Earnings on Simulated Investment Number One will be equal to the increase
in the cash surrender value of the life insurance policy(s) described in
Appendix A. Interest earnings on Simulated Investment Number Two shall be
determined pursuant to the method set forth in Section 2.1 hereof.
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Article 5
Change of Control
If the Executive is in full-time Employment with the Company at the date
of a Change of Control, and if the Executive's employment is subsequently
terminated, either voluntarily or involuntarily except for cause, then the
Executive shall receive the benefits promised in this Agreement as described in
Sections 3.1.1 and 3.1.2 upon attaining Normal Retirement Age, as if the
Executive had been continuously employed by the Bank or its successor until the
Executive's Normal Retirement Age. The Executive will also remain eligible for
all promised Death Benefits in this agreement. In addition, no sale, merger or
consolidation of the Bank shall take place unless the new or surviving entity
expressly acknowledges and assumes the obligations under this agreement and
agrees to abide by its terms.
Article 6
Death Benefits
Upon the Executive's death prior to termination of this Agreement, or subsequent
to his disability as defined herein, the Company shall pay to the Executive's
beneficiary a benefit equal to the Retirement Account balance as of the Plan
Year immediately preceding the Executive's death. The Company shall pay the
benefit to the beneficiary in a lump sum within 60 days following the
Executive's death.
Article 7
Disability
Subject to the general limitations of Article 9, upon the disability of the
Executive and defined in Section 1.3 and while in full time employment with the
Company, the Executive shall be entitled to both the primary and secondary
benefits described in Sections 7.1.1 and 7.1.2.
7.1.1 Primary Benefit. Commencing on the Executive's Normal
Retirement Date, the Company shall pay a primary normal retirement
benefit to the Executive which is equal to the Executive's Retirement
Accounts balance as of the planned year ending immediately preceding the
Executive's Normal Retirement Date. The primary Normal Retirement
Benefits shall be paid over fifteen (15) years in one hundred eighty
(180) equal monthly installments (without adjustment for interest
earnings during the payment period), commencing on the first day of the
month following the Executive's 65th birthday.
7.1.2 Secondary Benefits. Within sixty (60) days of the end for the
planned year following the Executive's 65th birthday, and continuing
until the Executive's death, the Company shall pay a secondary benefit
to the Executive. The secondary benefit shall be paid annually in an
amount calculated as follows:
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Earnings for the Planned Year on Simulated Investment Number One
Minus the
After Tax Interest Earnings for the Planned Year on
Simulated Investment Number Two
Divided by the
Adjustment Rate.
Earnings on Simulated Investment Number One will be equal to the increase in
cash surrender value of the life insurance Policy(s) described in Appendix A.
Interest earnings on Simulated Investment Number Two shall be determined
pursuant to the method set forth in Section 2.1 hereof.
Article 8
Beneficiaries
8.1 Beneficiary Designations. The Executive shall designate a beneficiary by
filing a written designation with the Company. The Executive may revoke or
modify the designation at any time by filing a new designation. However,
designations will only be effective if signed by the Executive and accepted by
the Company during the Executive's lifetime. The Executive's beneficiary
designation shall be deemed automatically revoked if the beneficiary predeceases
the Executive or if the Executive names a spouse as beneficiary and the marriage
is subsequently dissolved. If the Executive dies without a valid beneficiary
designation, all payments shall be made to the Executive's estate.
8.2 Facility of Payment. If a benefit is payable to a minor, to a person
declared incompetent, or to a person incapable of handling the disposition of
his or her property, the Company may pay such benefit to the guardian, legal
representative or person having the care or custody of such minor, incompetent
person or incapable person. The Company may require proof of incompetence,
minority or guardianship as it may deem appropriate prior to distribution of the
benefit. Such distribution shall completely discharge the Company from all
liability with respect to such benefit.
Article 9
General Limitations
9.1 Termination for Cause. Notwithstanding any provision of this Agreement
to the contrary, the Company shall not pay any benefit under this Agreement if
the Company terminates the Executive's Employment for:
(a) Gross negligence or gross neglect of duties;
(b) Commission of a felony or of a gross misdemeanor involving moral
turpitude; or
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(c) Fraud, dishonesty or willful violation of any law or significant
Company policy resulting in an adverse effect on the Company.
9.2 Suicide. Notwithstanding any provision of this Agreement to the
contrary, the Company shall not pay any benefit under this Agreement if the
Executive commits suicide within two years after the date of this Agreement, or
if the Executive has made any material misstatement of fact on any application
for life insurance purchased by the Company.
9.3 Competition After Termination of Employment. The Executive agrees that
during his employment by the Bank hereunder and, in the event of his termination
other than by the Bank without cause, for a period of six (6) months thereafter,
he will not (except on behalf of or with the prior written consent of the Bank),
within the Area, either directly or indirectly, on his own behalf or in the
service or on behalf of others, as a principal, partner, officer, director,
manager, supervisor, administrator, consultant, executive employee or in any
other capacity which involves duties and responsibilities similar to those
undertaken for the Bank, engage in any business which is the same as or
essentially the same as the Business of the Bank.
9.4 Non Solicitation of Customers. The Executive agrees that during his
employment by the Bank hereunder, and, in the event of his termination other
than by the Bank without cause or by the Executive for cause, for a period of
six (6) months thereafter, he will not (except on behalf of or with the written
prior consent of the Bank) within the Area, on his own behalf or in the service
on behalf of others, solicit, divert, or appropriate or attempt to solicit,
divert, or appropriate, directly or by assisting others, any business from any
of the Bank's customers, including actively sought prospective costumers with
whom the Executive has or had material contact during any of the last two (2)
years of his employment, for purposes of providing product or services that are
competitive with those provided by the Bank.
9.5 Non Solicitation of Employees. The Executive agrees that during his
employment by the Bank hereunder and, in the event of his termination other than
by the Bank without cause or by the employee for cause, for a period of six (6)
months thereafter, he will not, on his own behalf or in the service or on behalf
of others, solicit or recruit or hire away or attempt to solicit or recruit or
hire away, directly or by assisting others, any employee of the Bank or its
affiliates, whether or not such employee is a full time employee or a temporary
employee of the Bank or its affiliates and whether or not such employment is
pursuant to written agreement or whether or not such employment is for a
determined period or is at will.
Article 10
Claims and Review Procedures
Claims Procedure and Arbitration. In the event a dispute arises over benefits
under this Agreement and benefits are not paid to the Executive (or to his
beneficiary in the case of the Executive's death) and such claimants feel they
are entitled to receive such benefits, then a written claim must be made to the
Plan Administrator named above within ninety (90) days from the date payments
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are refused. The Plan Administrator shall review the written claim and if the
claim is denied, in whole or in part, they shall provide in writing within
ninety (90) days of receipt of such claim their specific reasons for such
denial, reference to the provisions of this Agreement upon which the denial is
based and any additional material or information necessary to perfect the claim.
Such written notice shall further indicate the additional steps to be taken by
claimants if a further review of the claim denial is desired. A claim shall be
deemed denied if the Plan Administrator fails to take any action within the
aforesaid ninety-day period.
If claimants desire a second review they shall notify the Plan Administrator in
writing within ninety (90) days of the first claim denial. Claimants may review
this Agreement or any documents relating thereto and submit any written issues
and comments they may feel appropriate. In its sole discretion, the Plan
Administrator shall then review the second claim and provide a written decision
within ninety (90) days of receipt of such claim. This decision shall likewise
state the specific reasons for the decision and shall include reference to
specific provisions of this Agreement upon which the decision is based.
If claimants continue to dispute the benefit denial based upon completed
performance of this Agreement or the meaning and effect of the terms and
conditions thereof, then claimants may submit the dispute to a Board of
Arbitration for final arbitration. Said Board shall consist of one member
selected by the claimant, one member selected by the Bank, and the third member
selected by the first two members. The Board shall operate under any generally
recognized set of arbitration rules. The parties hereto agree that they and
their heirs, personal representatives, successors and assigns shall be bound by
the decision of such Board with respect to any controversy properly submitted to
it for determination.
Where a dispute arises as to the Bank's discharge of the Executive "for cause",
such dispute shall likewise be submitted to arbitration as above described and
the parties hereto agree to be bound by the decision thereunder.
Article 11
Amendments and Termination
This Agreement may be amended or terminated only by a written agreement signed
by the Company and the Executive.
Article 12
Miscellaneous
12.1 Binding Effect. The Bank expressly agrees that it shall not merge or
consolidate into or with another bank or sells substantially all of its assets
to another bank, firm, person, until such bank, firm, or person expressly
agrees, in writing, to assume and discharge the duties and obligations of the
Bank under this Agreement. This Agreement shall be binding upon the parties
hereto, their successors, beneficiaries, heirs, and personal representatives.
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12.2 No Guarantee of Employment. This Agreement is not an employment policy
or contract. It does not give the Executive the right to remain an employee of
the Company, nor does it interfere with the Company's right to discharge the
Executive. It also does not require the Executive to remain an employee nor
interfere with the Executive's right to terminate employment at any time.
12.3 Applicable Law. The Agreement and all rights hereunder shall be
governed by the laws of the State of Georgia except to the extent preempted by
the laws of the United States of America.
12.4 Reorganization. The Company shall not merge or consolidate into or with
another company, or reorganize, or sell substantially all of its assets to
another company, firm or person unless such succeeding or continuing company,
firm or person agrees to assume and discharge the obligations of the Company
under this agreement.
12.5 Non-Transferability. Benefits under this Agreement cannot be sold,
transferred, assigned, pledged, attached or encumbered in any manner.
12.6 Tax Withholding. The Company shall withhold any taxes that are required
by taxation authorities to be withheld from the benefits provided under this
Agreement.
12.7 Unfunded Arrangement. The Executive is a general unsecured creditor of
the Company for the payment of benefits under this Agreement. The benefits
represent the mere promise by the Company to pay such benefits. The rights to
benefits are not subject in any manner to anticipation, alienation, sale,
transfer, assignment, pledge, encumbrance, attachment, or garnishment by
creditors. Any insurance on the Executive's life or any other asset held in
connection with this Agreement is a general asset of the Company to which the
Executive has no preferred or secured claim.
12.8 Entire Agreement. This Agreement constitutes the entire agreement
between the Company and the Executive as to the subject matter hereof. No rights
are granted to the Executive by virtue of this Agreement other than those
specifically set forth herein.
12.9 Administration. The Company shall have powers which are necessary to
administer this Agreement, including but not limited to:
(a) Establishing and revising the method of accounting for the
Agreement;
(b) Maintaining a record of benefit payments; and
(c) Establishing rules and prescribing any forms necessary or desirable
to administer the Agreement.
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12.10 Actions of the Company. All determinations, interpretations, rules,
and decisions of the Company shall be conclusive and binding upon all persons
having or claiming to have any interest or right under this Agreement.
12.11 Named Fiduciary. The Company shall be the named fiduciary and plan
administrator under this Agreement. The named fiduciary may delegate to others
certain aspects of the management and operation responsibilities of the plan
including the employment of advisors and the delegation of ministerial duties to
qualified individuals.
IN WITNESS WHEREOF, the Executive and a duly authorized Company officer have
signed this Agreement.
COMPANY:
GREATER ROME BANK
By /s/ Xxx Xxxxxxxx
----------------
Title President
--------------
EXECUTIVE:
/s/ E. Grey Xxxxxxxx, III
-------------------------
E. GREY XXXXXXXX, III
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Appendix A
Simulated Policy Data
GREATER ROME BANK
EXECUTIVE INDEXED RETIREMENT AGREEMENT
Insured: Male
Insurance Carrier: West Coast Life Insurance Company
Policy Type: Universal Life, No Load
Product Name: BCSII+
Issue Date: November 12, 1999
Classification: Standard, non-tabacco use
Initial Face Amount: $668,830
Annual Premium: $235,000
Number of Premium Payments: 1
Insured: Male
Insurance Carrier: Great West Life & Annuity Insurance Co.
Policy Type: Universal Life, No Load
Product Name: v. 20
Issue Date: November 12, 1999
Classification: Standard, non-tabacco use
Initial Face Amount: $668,780
Annual Premium: $235,000
Number of Premium Payments: 1
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GREATER ROME BANK
SPLIT DOLLAR AGREEMENT
THIS AGREEMENT is made and entered into this 13th day of January, 2000, by and
between GREATER ROME BANK, a state-chartered commercial bank located in Rome,
Georgia (the "Company"), and E. GREY XXXXXXXX, III (the "Executive"). This
Agreement shall append the Split Dollar Endorsement entered into on January 13,
2000, or as subsequently amended, by and between the aforementioned parties.
INTRODUCTION
To encourage the Executive to remain an employee of the Company, the Company is
willing to divide the death proceeds of a life insurance policy on the
Executive's life. The Company will pay life insurance premiums from its general
assets.
Article 1
General Definitions
The following terms shall have the meanings specified:
1.1 "Insurer"means West Coast Life Insurance Company.
1.2 "Policy" means insurance policy no. ZUA 373036 issued by the Insurer.
1.3 "Insured" means the Executive.
1.4 "Normal Retirement Age" means the Executive's 65th birthday.
1.5 "Change of Control" means any consummated transaction wherein
twenty-five percent (25%) of the shares of the Company are directly or
indirectly transferred by sale, gift, merger, exchange or any other means
to new owners other than an Affiliate of such person or entity
transferring such shares, or if a majority of the members of the Board of
Directors of the Company are replaced within any twelve month period.
Article 2
Policy Ownership/Interests
2.1 Company Ownership. The Company is the sole owner of the Policy and shall
have the right to exercise all incidents of ownership. The Company shall be the
direct beneficiary of an amount of death proceeds equal to the greater of: a)
the cash surrender value of the policy, b) the aggregate premiums paid on the
Policy by the Company less any outstanding indebtedness to the Insurer or, c)
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the total policy death proceeds less an amount calculated by multiplying by 60%
the difference between the total policy death proceeds and the cash surrender
value of the policy.
2.2 Executive's Interest. The Executive shall have the right to designate
the beneficiary of any remaining death proceeds of the Policy. The Executive
shall also have the right to elect and change settlement options that may be
permitted. Provided, however, if the Executive voluntarily terminates
employment, other than following a change of control or reorganization, prior to
the Normal Retirement Date, the Executive's interest otherwise provided under
this Section 2.2 shall be multiplied by the following percentages based on the
calendar year in which such voluntary termination occurs:
Calendar Year Percentage
1999 20%
2000 40%
2001 60%
2002 80%
2003 and after 100%
To the extent, if any, that the Executive's interest is reduced, the Company's
proceeds shall be increased. The Executive's interest shall not be reduced
following a change of control or reorganization.
2.3 Option to Purchase. The Company shall not sell, surrender or transfer
ownership of the Policy while this Agreement is in effect without first giving
the Executive or the Executive's transferee the option to purchase the Policy
for a period of sixty (60) days from written notice of such intention. The
purchase price shall be an amount equal to the cash surrender value of the
Policy. This provision shall not impair the right of the Company to terminate
this Agreement.
2.4 Comparable Coverage. The Company shall maintain the Policy in full force
and effect and in no event shall the Company amend, terminate or otherwise
abrogate the Executive's interest in the Policy, unless the Company replaces the
Policy with a comparable insurance policy to cover the benefit provided under
this Agreement. The Policy or any comparable policy shall be subject to the
claims of the Company's creditors.
Article 3
Premiums
3.1 Premium Payment. The Company shall pay any premium due on the Policies.
3.2 Imputed Income. The Company shall impute income to the Executive in an
amount equal to the current term rate for the Executive's age multiplied by the
aggregate death benefit payable to the Executive's beneficiary. The "current
term rate" is the minimum amount required to be imputed under Revenue Rulings
64-328 and 66-110, or any subsequent applicable authority.
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Article 4
Assignment
The Executive may assign without consideration all of the Executive's interests
in the Policy and in this Agreement to any person, entity or trust. In the event
the Executive transfers all of the Executive's interest in the Policy, then all
of the Executive's interest in the Policy and in the Agreement shall be vested
in the Executive's transferee, who shall be substituted as a party hereunder and
the Executive shall have no further interest in the Policy or in this Agreement.
Article 5
Insurer
The Insurer shall be bound only by the terms of the Policy. Any payments the
Insurer makes or actions it takes in accordance with the Policy shall fully
discharge it from all claims, suits and demands of all entities or persons. The
Insurer shall not be bound by or be deemed to have notice of the provisions of
this Agreement.
Article 6
Claims Procedure
Claims Procedure and Arbitration. In the event a dispute arises over benefits
---------------------------------
under this Agreement and benefits are not paid to the Executive (or to his
beneficiary in the case of the Executive's death) and such claimants feel they
are entitled to receive such benefits, then a written claim must be made to the
Plan Administrator named above within ninety (90) days from the date payments
are refused. The Plan Administrator shall review the written claim and if the
claim is denied, in whole or in part, they shall provide in writing within
ninety (90) days of receipt of such claim their specific reasons for such
denial, reference to the provisions of this Agreement upon which the denial is
based and any additional material or information necessary to perfect the claim.
Such written notice shall further indicate the additional steps to be taken by
claimants if a further review of the claim denial is desired. A claim shall be
deemed denied if the Plan Administrator falls to take any action within the
aforesaid ninety-day period.
If claimants desire a second review they shall notify the Plan Administrator in
writing within ninety (90) days of the first claim denial. Claimants may review
this Agreement or any documents relating thereto and submit any written issues
and comments they may feel appropriate. In its sole discretion, the Plan
Administrator shall then review the second claim and provide a written decision
within ninety (90) days of receipt of such claim. This decision shall likewise
state the specific reasons for the decision and shall include reference to
specific provisions of this Agreement upon which the decision is based.
If claimants continue to dispute the benefit denial based upon completed
performance of this Agreement or the meaning and effect of the terms and
conditions thereof, then claimants may submit the dispute to a Board of
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Arbitration for final arbitration. Said Board shall consist of one member
selected by the claimant, one member selected by the Bank, and the third member
selected by the first two members. The Board shall operate under any generally
recognized set of arbitration rules. The parties hereto agree that they and
their heirs, personal representatives, successors and assigns shall be bound by
the decision of such Board with respect to any controversy properly submitted to
it for determination.
Where a dispute arises as to the Bank's discharge of the Executive "for cause",
such dispute shall likewise be submitted to arbitration as above described and
the parties hereto agree to be bound by the decision thereunder.
Article 7
Amendments and Termination
This Agreement may be amended or terminated only by a written agreement signed
by the Company and the Executive.
Article 8
Miscellaneous
8.1 Binding Effect. The Company expressly agrees that it shall not merge or
consolidate into or with another bank or sell substantially all of its assets to
another bank, firm, person; or entity until such bank, firm, person or entity
agrees in writing to assume and discharge the duties and obligations of the Bank
under this Agreement. This Agreement shall bind the Executive and the Company,
their beneficiaries, survivors, successors, executors, administrators, heirs,
and personal representatives and transferees, and any Policy beneficiary.
8.2 No Guarantee of Employment. This Agreement is not an employment policy
or contract. It does not give the Executive the right to remain an employee of
the Company, nor does it interfere with the Company's right to discharge the
Executive. It also does not require the Executive to remain an employee nor
interfere with the Executive's right to terminate employment at any time.
8.3 Applicable Law. The Agreement and all rights hereunder shall be governed
by and construed according to the laws of the State of Georgia, except to the
extent preempted by the laws of the United States of America.
8.4 Reorganization. The Company shall not merge or consolidate into or with
another company, or reorganize, or sell substantially all of its assets to
another company, firm or person unless such succeeding or continuing company,
firm or person agrees to assume and discharge the obligations of the Company
under this agreement.
8.5 Notice. Any notice, consent or demand required or permitted to be given
16
under the provisions of this Split Dollar Agreement by one party to another
shall be in writing, shall be signed by the party giving or making the same, and
may be given either by delivering the same to such other party personally, or by
mailing the same, by United States certified mail, postage prepaid, to such
party, addressed to his or her last known address as shown on the records of the
Company. The date of such mailing shall be deemed the date of such mailed
notice, consent or demand.
8.6 Entire Agreement. This Agreement constitutes the entire agreement
between the Company and the Executive as to the subject matter hereof. No rights
are granted to the Executive by virtue of this Agreement other than those
specifically set forth herein.
8.7 Administration. The Company shall have powers which are necessary to
administer this Agreement, including but not limited to:
(a) Establishing and revising the method of accounting for the
Agreement;
(b) Maintaining a record of benefit payments; and
(c) Establishing rules and prescribing any forms necessary or desirable
to administer the Agreement.
8.8 Named Fiduciary. The Company shall be the named fiduciary and plan
administrator under the Agreement. The named fiduciary may delegate to others
certain aspects of the management and operation responsibilities of the plan
including the employment of advisors and the delegation of ministerial duties to
qualified individuals.
IN WITNESS WHEREOF, the parties have executed this Agreement the day and year
first above written.
EXECUTIVE: COMPANY: GREATER ROME BANK
/s/ E. Grey Xxxxxxxx, III BY /s/ Xxx Xxxxxxxx
-------------------------- ----------------
E. GREY XXXXXXXX, III
Title President
----------
17
SPLIT DOLLAR POLICY ENDORSEMENT
GREATER ROME BANK SPLIT DOLLAR AGREEMENT
Policy No. ZUA 373036 Insured: E. GREY XXXXXXXX, III
Supplementing and amending the application for insurance to West Coast Life
Insurance Company ("Insurer") on October 11, 1999, the applicant requests and
directs that:
BENEFICIARIES
-------------
1. GREATER ROME BANK, a state -chartered commercial bank located in Rome,
Georgia (the "Company"), shall be the direct beneficiary of death proceeds equal
to the greater of (a) the cash surrender value of the policy, (b) the aggregate
premiums paid on the Policy by the Company less any outstanding indebtedness to
the Insurer, or c) the total policy death proceeds less an amount calculated by
multiplying by 60% the difference between the total policy death proceeds and
the cash surrender value of the policy.
2. The beneficiary of any remaining death proceeds shall be designated by
the Insured or the Insured's transferee, subject to the provisions of paragraph
(5) below.
OWNERSHIP
---------
3. The Owner of the policy shall be the Company. The Owner shall have all
ownership rights in the Policy except as may be specifically granted to the
Insured or the Insured's transferee in paragraph (4) of this endorsement.
4. The Insured or the Insured's transferee shall have the right to assign
his or her rights and interests in the Policy with respect to that portion of
the death proceeds designated in paragraph (2) of this endorsement, and to
exercise all settlement options with respect to such death proceeds.
5. Notwithstanding the provisions of paragraph (4) above, if the Executive
voluntarily terminates employment, other than following a change of control or
reorganization, prior to the Normal Retirement Date, the Executive's interest
otherwise provided under this Section 2 shall be multiplied by the following
percentages based on the calendar year in which such voluntary termination
occurs:
Calendar Year Percentage
------------- ----------
1999 20%
2000 40%
2001 60%
2002 80%
2003 and after 100%
18
To the extent, if any, that the Executive's interest is reduced, the
Company's proceeds shall be increased. The Executive's interest shall not be
reduced following a change of control or reorganization for Termination of
Employment whether voluntary or involuntary.
MODIFICATION OF ASSIGNMENT PROVISIONS OF THE POLICY
---------------------------------------------------
Upon the death of the Insured, the interest of any collateral assignee of
the Owner of the Policy designated in (3) above shall be limited to the portion
of the proceeds described in paragraph (1) above.
OWNERS AUTHORITY
----------------
The Insurer is hereby authorized to recognize the Owner's claim to rights
hereunder without investigating the reason for any action taken by the Owner,
including its statement of the amount of premiums it has paid on the Policy. The
signature of the Owner shall be sufficient for the exercise of any rights under
this Endorsement and the receipt of the Owner for any sums received by it shall
be a full discharge and release therefore to the Insurer.
Any transferee's rights shall be subject to this Endorsement.
The owner accepts and agrees to this split dollar endorsement.
Signed at Rome, Georgia, this 13th day of January, 2000.
GREATER ROME BANK
By /s/ Xxx Xxxxxxxx
----------------
Its President
----------------
19
GREATER ROME BANK
SPLIT DOLLAR AGREEMENT
THIS AGREEMENT is made and entered into this 13th day of January, 2000, by and
between GREATER ROME BANK, a state-chartered commercial bank located in Rome,
Georgia (the "Company"), and E. GREY XXXXXXXX, III (the "Executive"). This
Agreement shall append the Split Dollar Endorsement entered into on January 13,
2000, or as subsequently amended, by and between the aforementioned parties.
INTRODUCTION
To encourage the Executive to remain an employee of the Company, the Company is
willing to divide the death proceeds of a life insurance policy on the
Executive's life. The Company will pay life insurance premiums from its general
assets.
Article 1
General Definitions
The following terms shall have the meanings specified:
1.1 "Insurer" means Great West Life & Annuity Insurance Company.
1.2 "Policy" means insurance policy no. 86000698 issued by the Insurer.
1.3 "Insured" means the Executive.
1.4 "Normal Retirement Age" means the Executive's 65th birthday.
1.5 "Change of Control" means any consummated transaction wherein
twenty-five percent (25%) of the shares of the Company are directly or
indirectly transferred by sale, gift, merger, exchange or any other means to new
owners other than an Affiliate of such person or entity transferring such
shares, or if a majority of the members of the Board of Directors of the Company
are replaced within any twelve month period.
Article 2
Policy Ownership/Interests
2.1 Company Ownership. The Company is the sole owner of the Policy and shall
have the right to exercise all incidents of ownership. The Company shall be the
direct beneficiary of an amount of death proceeds equal to the greater of: a)
the cash surrender value of the policy, b) the aggregate premiums paid on the
Policy by the Company less any outstanding indebtedness to the Insurer or, c)
20
the total policy death proceeds less an amount calculated by multiplying by 60%
the difference between the total policy death proceeds and the cash surrender
value of the policy.
2.2 Executive's Interest. The Executive shall have the right to designate
the beneficiary of any remaining death proceeds of the Policy. The Executive
shall also have the right to elect and change settlement options that may be
permitted. Provided, however, if the Executive voluntarily terminates
employment, other than following a change of control or reorganization, prior to
the Normal Retirement Date, the Executive's interest otherwise provided under
this Section 2.2 shall be multiplied by the following percentages based on the
calendar year in which such voluntary termination occurs:
Calendar Year Percentage
------------- ----------
1999 20%
2000 40%
2001 60%
2002 80%
2003 and after 100%
To the extent, if any, that the Executive's interest is reduced, the Company's
proceeds shall be increased. The Executive's interest shall not be reduced
following a change of control or reorganization.
2.3 Option to Purchase. The Company shall not sell, surrender or transfer
ownership of the Policy while this Agreement is in effect without first giving
the Executive or the Executive's transferee the option to purchase the Policy
for a period of sixty (60) days from written notice of such intention. The
purchase price shall be an amount equal to the cash surrender value of the
Policy. This provision shall not impair the right of the Company to terminate
this Agreement.
2.4 Comparable Coverage. The Company shall maintain the Policy in full force
and effect and in no event shall the Company amend, terminate or otherwise
abrogate the Executive's interest in the Policy, unless the Company replaces the
Policy with a comparable insurance policy to cover the benefit provided under
this Agreement. The Policy or any comparable policy shall be subject to the
claims of the Company's creditors.
Article 3
Premiums
3.1 Premium Payment. The Company shall pay any premium due on the Policies.
3.2 Imputed Income. The Company shall impute income to the Executive in an
amount equal to the current term rate for the Executive's age multiplied by the
aggregate death benefit payable to the Executive's beneficiary. The "current
term rate" is the minimum amount required to be imputed under Revenue Rulings
64-328 and 66-110, or any subsequent applicable authority.
21
Article 4
Assignment
The Executive may assign without consideration all of the Executive's interests
in the Policy and in this Agreement to any person, entity or trust. In the event
the Executive transfers all of the Executive's interest in the Policy, then all
of the Executive's interest in the Policy and in the Agreement shall be vested
in the Executive's transferee, who shall be substituted as a party hereunder and
the Executive shall have no further interest in the Policy or in this Agreement.
Article 5
Insurer
The Insurer shall be bound only by the terms of the Policy. Any payments the
Insurer makes or actions it takes in accordance with the Policy shall fully
discharge it from all claims, suits and demands of all entities or persons. The
Insurer shall not be bound by or be deemed to have notice of the provisions of
this Agreement.
Article 6
Claims Procedure
Claims Procedure and Arbitration. In the event a dispute arises over benefits
--------------------------------
under this Agreement and benefits are not paid to the Executive (or to his
beneficiary in the case of the Executive's death) and such claimants feel they
are entitled to receive such benefits, then a written claim must be made to the
Plan Administrator named above within ninety (90) days from the date payments
are refused. The Plan Administrator shall review the written claim and if the
claim is denied, in whole or in part, they shall provide in writing within
ninety (90) days of receipt of such claim their specific reasons for such
denial, reference to the provisions of this Agreement upon which the denial is
based and any additional material or information necessary to perfect the claim.
Such written notice shall further indicate the additional steps to be taken by
claimants if a further review of the claim denial is desired. A claim shall be
deemed denied if the Plan Administrator falls to take any action within the
aforesaid ninety-day period.
If claimants continue to dispute the benefit denial based upon completed
performance of this Agreement or the meaning and effect of the terms and
conditions thereof, then claimants may submit the dispute to a Board of
22
Arbitration for final arbitration. Said Board shall consist of one member
selected by the claimant, one member selected by the Bank, and the third member
selected by the first two members. The Board shall operate under any generally
recognized set of arbitration rules. The parties hereto agree that they and
their heirs, personal representatives, successors and assigns shall be bound by
the decision of such Board with respect to any controversy properly submitted to
it for determination.
Where a dispute arises as to the Bank's discharge of the Executive "for cause",
such dispute shall likewise be submitted to arbitration as above described and
the parties hereto agree to be bound by the decision thereunder.
Article 7
Amendments and Termination
This Agreement may be amended or terminated only by a written agreement signed
by the Company and the Executive.
Article 8
Miscellaneous
8.1 Binding Effect. The Company expressly agrees that it shall not merge or
consolidate into or with another bank or sell substantially all of its assets to
another bank, firm, person; or entity until such bank, firm, person or entity
agrees in writing to assume and discharge the duties and obligations of the Bank
under this Agreement. This Agreement shall bind the Executive and the Company,
their beneficiaries, survivors, successors, executors, administrators, heirs,
and personal representatives and transferees, and any Policy beneficiary.
8.2 No Guarantee of Employment. This Agreement is not an employment policy
or contract. It does not give the Executive the right to remain an employee of
the Company, nor does it interfere with the Company's right to discharge the
Executive. It also does not require the Executive to remain an employee nor
interfere with the Executive's right to terminate employment at any time.
8.3 Applicable Law. The Agreement and all rights hereunder shall be governed
by and construed according to the laws of the State of Georgia, except to the
extent preempted by the laws of the United States of America
8.4 Reorganization. The Company shall not merge or consolidate into or with
another company, or reorganize, or sell substantially all of its assets to
another company, firm or person unless such succeeding or continuing company,
firm or person agrees to assume and discharge the obligations of the Company
under this agreement.
8.5 Notice. Any notice, consent or demand required or permitted to be given
23
under the provisions of this Split Dollar Agreement by one party to another
shall be in writing, shall be signed by the party giving or making the same, and
may be given either by delivering the same to such other party personally, or by
mailing the same, by United States certified mail, postage prepaid, to such
party, addressed to his or her last known address as shown on the records of the
Company. The date of such mailing shall be deemed the date of such mailed
notice, consent or demand.
8.6 Entire Agreement. This Agreement constitutes the entire agreement
between the Company and the Executive as to the subject matter hereof. No rights
are granted to the Executive by virtue of this Agreement other than those
specifically set forth herein.
8.7 Administration. The Company shall have powers which are necessary to
administer this Agreement, including but not limited to:
(a) Establishing and revising the method of accounting for the
Agreement;
(b) Maintaining a record of benefit payments; and
(c) Establishing rules and prescribing any forms necessary or desirable
to administer the Agreement.
8.8 Named Fiduciary. The Company shall be the named fiduciary and plan
administrator under the Agreement. The named fiduciary may delegate to others
certain aspects of the management and operation responsibilities of the plan
including the employment of advisors and the delegation of ministerial duties to
qualified individuals.
IN WITNESS WHEREOF, the parties have executed this Agreement the day and year
first above written.
EXECUTIVE: COMPANY: GREATER ROME BANK
/s/ E. Grey Xxxxxxxx, III BY /s/ Xxx Xxxxxxxx
------------------------- ----------------
E. GREY XXXXXXXX, III
Title President
-----------
24
SPLIT DOLLAR POLICY ENDORSEMENT
GREATER ROME BANK SPLIT DOLLAR AGREEMENT
Policy No. 86000698 Insured: E. GREY XXXXXXXX, III
Supplementing and amending the application for insurance to Great West Life &
Annuity Insurance Company ("Insurer") on October 11, 1999, the applicant
requests and directs that:
BENEFICIARIES
-------------
1. GREATER ROME BANK, a state -chartered commercial bank located in Rome,
Georgia (the "Company"), shall be the direct beneficiary of death proceeds equal
to the greater of (a) the cash surrender value of the policy, (b) the aggregate
premiums paid on the Policy by the Company less any outstanding indebtedness to
the Insurer, or c) the total policy death proceeds less an amount calculated by
multiplying by 60% the difference between the total policy death proceeds and
the cash surrender value of the policy.
2. The beneficiary of any remaining death proceeds shall be designated by
the Insured or the Insured's transferee, subject to the provisions of paragraph
(5) below.
OWNERSHIP
---------
3. The Owner of the policy shall be the Company. The Owner shall have all
ownership rights in the Policy except as may be specifically granted to the
Insured or the Insured's transferee in paragraph (4) of this endorsement.
4. The Insured or the Insured's transferee shall have the right to assign
his or her rights and interests in the Policy with respect to that portion of
the death proceeds designated in paragraph (2) of this endorsement, and to
exercise all settlement options with respect to such death proceeds.
5. Notwithstanding the provisions of paragraph (4) above, if the Executive
voluntarily terminates employment, other than following a change of control or
reorganization, prior to the Normal Retirement Date, the Executive's interest
otherwise provided under this Section 2 shall be multiplied by the following
percentages based on the calendar year in which such voluntary termination
occurs:
Calendar Year Percentage
------------- ----------
1999 20%
2000 40%
2001 60%
2002 80%
2003 and after 100%
25
To the extent, if any, that the Executive's interest is reduced, the Company's
proceeds shall be increased. The Executive's interest shall not be reduced
following a change of control or reorganization for Termination of Employment
whether voluntary or involuntary.
MODIFICATION OF ASSIGNMENT PROVISIONS OF THE POLICY
---------------------------------------------------
Upon the death of the Insured, the interest of any collateral assignee of the
Owner of the Policy designated in (3) above shall be limited to the portion of
the proceeds described in paragraph (1) above.
OWNERS AUTHORITY
----------------
The Insurer is hereby authorized to recognize the Owner's claim to rights
hereunder without investigating the reason for any action taken by the Owner,
including its statement of the amount of premiums it has paid on the Policy. The
signature of the Owner shall be sufficient for the exercise of any rights under
this Endorsement and the receipt of the Owner for any sums received by it shall
be a full discharge and release therefore to the Insurer.
Any transferee's rights shall be subject to this Endorsement.
The owner accepts and agrees to this split dollar endorsement.
Signed at Rome, Georgia, this 13th day of January, 2000.
GREATER ROME BANK
By /s/ Xxx Xxxxxxxx
----------------
Its President
----------------
26
