EXHIBIT 23(h)(1)
TRANSFER AGENCY AND SERVICE AGREEMENT
BETWEEN
EACH OF THE ENTITIES, INDIVIDUALLY AND NOT JOINTLY,
AS LISTED ON SCHEDULE A
AND
BOSTON FINANCIAL DATA SERVICES, INC.
TABLE OF CONTENTS
Page
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1. Terms of Appointment and Duties...................................... 1
2. Third Party Administrators for Defined Contribution Plans ........... 6
3. Fees and Expenses.................................................... 7
4. Representations and Warranties of the Transfer Agent................. 9
5. Representations and Warranties of the Funds.......................... 9
6. Wire Transfer Operating Guidelines................................... 10
7. Data Access and Proprietary Information.............................. 11
8. Indemnification...................................................... 13
9. Standard of Care..................................................... 14
10. Confidentiality ..................................................... 15
11. Covenants of the Funds and the Transfer Agent........................ 15
12. Termination of Agreement............................................. 16
13. Assignment and Third Party Beneficiaries............................. 18
14. Subcontractors....................................................... 19
15. Miscellaneous........................................................ 19
16. Additional Funds/Portfolios.......................................... 21
17. Limitations of Liability of the Trustees and Shareholders............ 21
Schedule A Funds and Portfolios
Schedule 1.2(f) AML Delegation
Schedule 2.1 Third Party Administrator(s) Procedures
Schedule 3.1 Fees and Expenses
TRANSFER AGENCY AND SERVICE AGREEMENT
THIS AGREEMENT made as of the 1st day of January, 2006, by and between each of
the entities, individually and not jointly, listed on Schedule A having their
principal office and place of business at 0000 Xxxx Xxxxxx Xxxx, Xxxxx 000,
Xxxxxx, XX 00000 (collectively, the "Funds" and individually, the "Fund") and
BOSTON FINANCIAL DATA SERVICES, INC., a Massachusetts corporation having its
principal office and place of business at Xxx Xxxxxxxx Xxxxx, Xxxxx Xxxxxx,
Xxxxxxxxxxxxx 00000 (the "Transfer Agent").
WHEREAS, certain Funds may be authorized to issue shares in a separate series,
such series shall be named under the respective Fund in the attached Schedule A,
which may be amended by the parties from time to time, (each such series,
together with all other series subsequently established by a Fund and made
subject to this Agreement in accordance with Section 16, being herein referred
to as a "Portfolio", and collectively as the "Portfolios");
WHEREAS, each Fund is either a statutory or business trust or a corporation
organized under the laws of a state (as set forth on the Schedule A) and
registered with the Securities and Exchange Commission as an investment company
pursuant to the Investment Company Act of 1940, as amended (the "1940 Act");
WHEREAS, it is contemplated that additional Funds and Portfolios may become
parties to this Agreement by written consent of the parties hereto and in
accordance with Section 16; and
WHEREAS, each Fund, on behalf of itself and, where applicable, its Portfolios,
desires to appoint the Transfer Agent as its transfer agent, dividend disbursing
agent and agent in connection with certain other activities, and the Transfer
Agent desires to accept such appointment.
NOW, THEREFORE, in consideration of the mutual covenants herein contained, the
parties hereto agree as follows:
1. Terms of Appointment and Duties
1.1 Transfer Agency Services. Subject to the terms and conditions set
forth in this Agreement, each Fund, on behalf of itself and, where
applicable, its Portfolios, hereby employs and appoints the Transfer
Agent to act as, and the Transfer Agent agrees to act as, its transfer
agent for each Fund's authorized and issued shares of common stock or
beneficial interest, as the case maybe, ("Shares"), dividend
disbursing agent and agent in connection with any accumulation,
open-account or similar plan provided to the shareholders of each Fund
and of any Portfolios of a Fund ("Shareholders") and set out in the
currently effective prospectus and statement of additional information
("prospectus") of such Fund or Portfolio, including without limitation
any periodic investment plan or periodic withdrawal program. In
accordance with procedures established from time to time by agreement
between the Transfer Agent and the Fund and their respective
Portfolios, (the "Procedures") with such changes or deviations there
from as have been (or may from time to time be) agreed upon in writing
by the parties, the Transfer Agent agrees that it will perform the
following services:
(a) Establish each Shareholder's account in the Fund on the Transfer
Agent's recordkeeping system and maintain such account for the benefit
of such Shareholder in accordance with the Procedures;
(b) Receive for acceptance and process orders for the purchase of
Shares, and promptly deliver payment and appropriate documentation
thereof to the Custodian of the Fund authorized pursuant to the
organizational documents of the Fund (the "Custodian");
(c) Pursuant to purchase orders, issue the appropriate number of
Shares and hold such Shares in the appropriate Shareholder account;
(d) Receive for acceptance and process redemption requests and
redemption directions and deliver the appropriate documentation
thereof to the Custodian;
(e) In respect to items (a) through (d) above, the Transfer Agent may
execute transactions directly with broker-dealers authorized by the
Fund;
(f) At the appropriate time as and when it receives monies paid to it
by the Custodian with respect to any redemption, pay over or cause to
be paid over in the appropriate manner such monies as instructed by
the redeeming Shareholders;
(g) Effect transfers of Shares by the registered owners thereof upon
receipt of appropriate instructions;
(h) Prepare and transmit payments for dividends and distributions
declared by the Fund or any Portfolio thereof, as the case may be;
(i) If applicable, issue replacement certificates for those
certificates alleged to have been lost, stolen or destroyed upon
receipt by the Transfer Agent of indemnification satisfactory to the
Transfer Agent and protecting the Transfer Agent and the Fund, and the
Transfer Agent at its option, may issue replacement certificates in
place of mutilated stock certificates upon presentation thereof and
without such indemnity;
(j) Issue replacement checks and place stop orders on original checks
based on Shareholder's representation that a check was not received or
was lost. Such stop orders and replacements will be deemed to have
been made at the request of the Fund, and, as between the Fund and the
Transfer Agent, the Fund shall be responsible for all losses or claims
resulting from such replacement;
(k) Maintain records of account for and advise the Fund and its
Shareholders as to the foregoing;
(l) Record the issuance of Shares of the Fund and maintain pursuant to
SEC Rule 17Ad-10(e) a record of the total number of Shares of the Fund
which are authorized, based upon data provided to it by the Fund, and
issued and outstanding. The Transfer Agent shall also provide the Fund
on a regular basis with the total number of Shares
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which are authorized and issued and outstanding and shall have no
obligation, when recording the issuance of Shares, to monitor the
issuance of such Shares or to take cognizance of any laws relating to
the issue or sale of such Shares, which functions shall be the sole
responsibility of the Fund;
(m) Accept any information, records, documents, data, certificates,
transaction requests by machine readable input, facsimile, CRT data
entry and electronic instructions, including e-mail communications,
which have been prepared, maintained or provided by the Fund or any
other person or firm on behalf of the Fund or from broker-dealers of
record or third-party administrators ("TPAs") on behalf of individual
Shareholders. With respect to transaction requests received in the
foregoing manner, the Transfer Agent shall not be responsible for
determining that the original source documentation is in good order,
which includes compliance with Rule 22c-1 under the 1940 Act, and it
will be the responsibility of the Fund to require its broker-dealers
or TPAs to retain such documentation. E-mail exchanges on routine
matters may be made directly with the Fund's contact at the Transfer
Agent. The Transfer Agent will not act on any e-mail communications
coming to it directly from Shareholders requesting transactions,
including, but not limited to, monetary transactions, change of
ownership, or beneficiary changes;
(n) Maintain such bank accounts as the Transfer Agent shall deem
necessary for the performance of its duties hereunder, including by
not limited to, the processing of Share purchases and redemptions and
the payment of Fund dividends;
(o) Receive correspondence pertaining to any former, existing or new
Shareholder account, process such correspondence for proper
recordkeeping and respond promptly to Shareholder correspondence;
(p) Process any request from a Shareholder to change account
registration, beneficiary, beneficiary information, transfer and
rollovers in accordance with the Procedures; and
(q) If requested by the Fund (and as mutually agreed upon by the
parties as to any reasonable out-of-pocket expenses), provide any
additional related services (i.e., pertaining to escheatments,
abandoned property, garnishment orders, bankruptcy and divorce
proceedings, Internal Revenue Service or state tax authority tax
levies and summonses, and U.S. Treasury Office of Foreign Assets
Control and all matters relating to the foregoing).
1.2 Additional Services. In addition to, and neither in lieu nor in
contravention of, the services set forth in the above paragraphs, the
Transfer Agent shall perform the following services:
(a) Other Customary Services. Perform the customary services of a
transfer agent, dividend disbursing agent and, as relevant, agent in
connection with accumulation, open-account or similar plan (including
without limitation any periodic investment plan or periodic withdrawal
program), including but not limited to: maintaining all
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Shareholder accounts, preparing Shareholder meeting lists, mailing
Shareholder reports and prospectuses to current Shareholders,
withholding taxes on U.S. resident and non-resident alien accounts,
preparing and filing U.S. Treasury Department Forms 1099 and other
appropriate forms required with respect to dividends and distributions
by federal authorities for all Shareholders, preparing and mailing
confirmation forms and statements of account to Shareholders for all
purchases and redemptions of Shares and other confirmable transactions
in Shareholder accounts, preparing and mailing activity statements for
Shareholders, and providing Shareholder account information;
(b) Control Book (also known as "Super Sheet"). Maintain a daily
record and produce a daily report for the Fund of all transactions and
receipts and disbursements of money and securities and deliver a copy
of such report for the Fund for each business day to the Fund no later
than 9:00 AM Eastern Time, or such earlier time as the Fund may
reasonably require, on the next business day;
(c) "Blue Sky" Reporting. The Fund shall (i) identify to the Transfer
Agent in writing those transactions and assets to be treated as exempt
from blue sky reporting for each State and (ii) verify the
establishment of transactions for each State on the system prior to
activation and thereafter monitor the daily activity for each State.
The responsibility of the Transfer Agent for the Fund's blue sky State
registration status is solely limited to the initial establishment of
transactions subject to blue sky compliance by the Fund and providing
a system which will enable the Fund to monitor the total number of
Shares sold in each State;
(d) National Securities Clearing Corporation (the "NSCC"). (i) accept
and effectuate the registration and maintenance of accounts through
Networking and the purchase, redemption, transfer and exchange of
shares in such accounts through Fund/SERV (Networking and Fund/SERV
being programs operated by the NSCC on behalf of NSCC's participants,
including the Fund), in accordance with, instructions transmitted to
and received by the Transfer Agent by transmission from NSCC on behalf
of broker-dealers and banks which have been established by, or in
accordance with the instructions of authorized persons, as hereinafter
defined on the dealer file maintained by the Transfer Agent; (ii)
issue instructions to Fund's banks for the settlement of transactions
between the Fund and NSCC (acting on behalf of its broker-dealer and
bank participants); (iii) provide account and transaction information
from the affected Fund's records on DST Systems, Inc. computer system
TA2000 ("TA2000 System") in accordance with NSCC's Networking and
Fund/SERV rules for those broker-dealers; and (iv) maintain
Shareholder accounts on TA2000 System through Networking;
(e) New Procedures. New procedures as to who shall provide certain of
these services in Section 1 may be established in writing from time to
time by agreement between the Fund and the Transfer Agent. The
Transfer Agent may at times perform only a portion of these services
and the Fund or its agent may perform these services on the Fund's
behalf;
(f) Anti-Money Laundering ("AML") Delegation. If the Fund elects to
delegate to the Transfer Agent certain AML duties under this
Agreement, the parties will agree to such
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duties and terms as stated in the attached schedule ("Schedule 1.2(f)
entitled "AML Delegation") which may be changed from time to time
subject to mutual written agreement between the parties. In
consideration of the performance of the duties by the Transfer Agent
pursuant to this Section 1.2(f), the Fund agrees to pay the Transfer
Agent for the reasonable administrative expense that may be associated
with such additional duties in the amount as the parties may from time
to time agree in writing in accordance with Section 3 (Fees and
Expenses) below;
(g) SAS70. The Transfer Agent will furnish to the Fund, at least
annually, a report in accordance with Statements on Auditing Standards
No. 70 (the "SAS70 Report") as well as such other reports and
information relating to the Transfer Agent's policies and procedures
and its compliance with such policies and procedures and with the laws
applicable to its business and its services, as the Fund may
reasonable request;
(h) Compliance Program. The Transfer Agent maintains and will continue
to maintain a comprehensive compliance program reasonably designed to
prevent violations of the federal securities laws pursuant to Rule
38a-1 under the 1940 Act. Pursuant to its compliance program, the
Transfer Agent will provide periodic measurement reports to the Fund.
Upon request of the Fund, the Transfer Agent will provide to the Fund
in connection with any periodic annual or semi-annual shareholder
report filed by the Fund or, in the absence of the filing of such
reports, on quarterly basis, a sub-certification pursuant to the
Xxxxxxxx-Xxxxx Act of 2002 with respect to the Transfer Agent's
performance of the services set forth in this Agreement and its
internal controls related thereto. In addition, on a quarterly basis,
the Transfer Agent will provide to the Fund a certification in
connection with Rule 38a-1 under the 1940 Act. The Transfer Agent
reserves the right to amend and update its compliance program and the
measurement tools and certifications provided thereunder from time to
time in order to address changing regulatory and industry developments
and the Fund agrees to pay the administrative fee associated with all
of the foregoing; and
(i) Performance of Certain Services by the Fund or Affiliates or
Agents. New procedures as to who shall provide certain of the transfer
agency and record-keeping related services may be established in
writing from time to time by agreement between the Fund and the
Transfer Agent. The Transfer Agent may at time perform only a portion
of the services and the Fund, its affiliates or agents may perform
certain services on the Fund's behalf.
1.3 Inspection Rights. During the term of this Agreement, authorized
representatives of the Fund may perform periodic on-site inspections,
during transfer Agent's regular business hours, of the Transfer
Agent's facilities, records and procedures solely as they pertain to
the Transfer Agent's activities under or pursuant to this Agreement.
Such inspections shall be conducted at the Fund's expense (which shall
include costs related to providing materials, copying, faxing,
retrieving stored materials, and similar expenses). The inspections
shall be conducted in a manner that will not materially interfere with
the Transfer Agent's normal and customary conduct of its business
activities. Any such inspections shall be conducted in accordance with
reasonable procedures and at
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reasonable frequencies, not to exceed once any quarter. The Fund shall
provide at least ten (10) business days advance notice to the Transfer
Agent of such inspections.
1.4 Facsimile Communications.
(a) The Fund hereby authorizes and instructs the Transfer Agent, as
transfer agent for its Portfolios listed on Schedule A: (i) to accept
facsimile transaction requests on behalf of individual Shareholders
received from broker/dealers of record, third-party administrators
("TPAs") or the Fund; (ii) that the broker/dealers, TPAs and the Fund
are duly authorized to initiate such transactions on behalf of the
Shareholders; and (iii) that the original source documentation is in
good order and the broker/dealers, TPAs or the Fund will retain such
documentation.
(b) With regard to facsimile transaction requests for a change in
wiring instructions or for redemptions, the proceeds of which are to
be paid to third parties or wired to an account other than the account
of record, the Transfer Agent will make a call back to a party at the
Fund, other than the party transmitting the facsimile instruction. The
Fund acknowledges that such a call back will be sufficient to verify
the authenticity of such request.
1.5 Post Cut-Off Processing.
The Fund authorizes and instructs the Transfer Agent, as transfer agent for its
Portfolios listed on Schedule A to accept, from time to time:
(a) transaction requests by facsimile transmission that are
transmitted to Boston Financial from the Fund after the daily closing
time of the Fund and to act upon and process such transaction requests
as of the date identified by the Fund on the cover page of such
facsimile transmission. If the processing date is not clearly marked
by the Fund, Boston Financial shall process such transaction on the
next business day; and
(b) transaction requests by Automated Work Distributor (AWD) that are
returned to Boston Financial from the Fund with resolution of
shareowner or broker generated issues, after the daily closing time of
the Fund and to act upon and process such transaction requests as of
the date identified by the Fund in the comments section of AWD. If the
processing date is not clearly marked by the Fund, Boston Financial
shall process such transactions on the next business day.
In submitting the foregoing transaction to Boston Financial, the Fund shall be
deemed to certify that such transactions were received in good order by the Fund
prior to the Fund's closing time and that the processing of such transactions by
Boston Financial will not violate the Fund's obligations under Rule 22c-1 and
the regulations promulgated thereunder. In connection with accepting and
processing the foregoing transactions, Boston Financial shall be entitled to
rely on such certifications.
2. Third Party Administrators for Defined Contribution Plans
2.1 The Fund may decide to make available to certain of its customers, a
qualified plan program (the "Program") pursuant to which the customers
("Employers") may adopt certain plans of deferred compensation ("Plan
or Plans") for the benefit of the individual
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Plan participant (the "Plan Participant"), such Plan(s) being
qualified under Section 401(a) of the Internal Revenue Code of 1986,
as amended ("Code") and administered by TPAs which may be plan
administrators as defined in the Employee Retirement Income Security
Act of 1974, as amended.
2.2 In accordance with the procedures established in the initial Schedule
2.1 entitled "Third Party Administrator Procedures", as may be amended
by the Transfer Agent and the Fund from time to time ("Schedule 2.1"),
the Transfer Agent shall:
(a) Treat Shareholder accounts established by the Plans in the name of
the Trustees, Plans or TPAs as the case may be as omnibus accounts;
(b) Maintain omnibus accounts on its records in the name of the TPA or
its designee as the Trustee for the benefit of the Plan; and
(c) Perform all services under Section 1 as transfer agent of the
Funds and not as a record-keeper for the Plans.
2.3 Transactions identified under Sections 1 and 2 of this Agreement shall
be deemed exception services ("Exception Services") when such
transactions:
(a) Require the Transfer Agent to use methods and procedures other
than those usually employed by the Transfer Agent to perform transfer
agency and recordkeeping services;
(b) Involve the provision of information to the Transfer Agent after
the commencement of the nightly processing cycle of the TA2000 System;
or
(c) Require more manual intervention by the Transfer Agent, either in
the entry of data or in the modification or amendment of reports
generated by the TA2000 System than is normally required.
3. Fees and Expenses
3.1 Fee Schedule. For the performance by the Transfer Agent pursuant to
this Agreement, the Fund agrees to pay the Transfer Agent the fee and
expenses as set forth in the attached fee schedule ("Schedule 3.1").
Such fees and out-of-pocket expenses and advances identified under
Section 3.2 below may be changed from time to time subject to mutual
written agreement between the Fund and the Transfer Agent. The parties
agree that the fees set forth on Schedule 3.1 shall apply with respect
to the Funds set forth on Schedule A hereto as of the date hereof and
to any newly created funds added to this Agreement under Section 16
that have requirements consistent with services then being provided by
the Transfer Agent under this Agreement. The fees set forth on
Schedule 3.1, however, shall not automatically apply to any funds
resulting from acquisition or merger subsequent to the execution of
this Agreement. In the event that a fund is to become a party to this
Agreement as the result of an acquisition or merger and such fund's
shareholder records are, at the time of such acquisition or merger,
maintained by the Transfer Agent or its affiliates (including, DST
Systems, Inc., State Street Bank and
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Trust Company or National Financial Data Services, Inc.), then the
fund that is to become a party to this Agreement shall continue to pay
the fees for the servicing of such fund as are set forth in the
agreement(s) between such acquired/merged and the Transfer Agent
and/or its affiliates, until the end of the then current term(s) of
such agreements, at which time the parties shall discuss the fund's
requirements in relation to the services provided under this Agreement
and determine whether the fees under this Agreement shall apply to
such fund. In the event a fund is to become a party to this Agreement
that is the result of an acquisition or merger and such fund's
shareholder records, at the time of such acquisition or merger, are
maintained by a third party unaffiliated with the Transfer Agent, then
the parties shall confer diligently and in good faith, and agree upon
fees applicable to such fund.
3.2 Out-of-Pocket Expenses. In addition to the fees paid under Section 3.1
above, the Funds agree to reimburse the Transfer Agent for
out-of-pocket expenses, including but not limited to the items set out
in Schedule 3.1 attached hereto. In addition, any other expenses
incurred by the Transfer Agent at the request or with the consent of
the Fund, will be reimbursed by the Fund.
3.3 Postage. Postage for mailing of dividends, proxies, Fund reports and
other mailings to all shareholder accounts shall be advanced to the
Transfer Agent by the Fund at least seven (7) days prior to the
mailing date of such materials.
3.4 Invoices. The Fund agrees to pay all fees and reimbursable expenses
within thirty (30) days following the receipt of the respective
billing notice, except for any fees or expenses that are subject to
good faith dispute. In the event of such a dispute, the Fund may only
withhold that portion of the fee or expense subject to the good faith
dispute. The Fund shall notify the Transfer Agent in writing within
twenty-one (21) calendar days following the receipt of each billing
notice if the Fund is disputing any amounts in good faith. If the Fund
does not provide such notice of dispute within the required time, the
billing notice will be deemed accepted by the Fund. The Fund shall
settle such disputed amounts within five (5) days of the day on which
the parties agree on the amount to be paid by payment of the agreed
amount. If no agreement is reached, then such disputed amounts shall
be settled as may be required by law or legal process.
3.5 Late Payments. If any undisputed amount in an invoice of the Transfer
Agent (for fees or reimbursable expenses) is not paid when due, the
Fund shall pay the Transfer Agent interest thereon (from the due date
to the date of payment) at a per annum rate equal to one percent
(1.0%) plus the Prime Rate (that is, the base rate on corporate loans
posted by large domestic banks) published by The Wall Street Journal
(or, in the event such rate is not so published, a reasonably
equivalent published rate selected by the Transfer Agent) on the first
day of publication during the month when such amount was due.
Notwithstanding any other provision hereof, such interest rate shall
be no greater than permitted under applicable provisions of
Massachusetts law.
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4. Representations and Warranties of the Transfer Agent
The Transfer Agent represents and warrants to the Fund that:
4.1 It is a corporation duly organized and existing and in good standing
under the laws of The Commonwealth of Massachusetts.
4.2 It is a duly registered as a transfer agent under Section 17A(c)(2) of
the Securities Exchange Act of 1934, as amended (the "1934 Act"), and
it will remain so registered for the duration of this Agreement. It
will promptly notify the Fund in the event of any material change in
its status as a registered transfer agent.
4.3 It is duly qualified to carry on its business in The Commonwealth of
Massachusetts.
4.4 It is empowered under applicable laws and by its Articles of
Organization and By-Laws to enter into and perform the services
contemplated in this Agreement.
4.5 All requisite corporate proceedings have been taken to authorize it to
enter into and perform this Agreement.
4.6 It has and will continue to have access to the necessary facilities,
equipment and personnel to perform its duties and obligations under
this Agreement.
5. Representations and Warranties of the Fund
The Fund represents and warrants to the Transfer Agent that:
5.1 It is a trust or corporation duly organized and existing and in good
standing under the laws of the state of its organization as set forth
on Schedule A.
5.2 It is empowered under applicable laws and by its organizational
documents to enter into and perform this Agreement.
5.3 All corporate proceedings have been taken to authorize it to enter
into and perform this Agreement.
5.4 The Fund is an open-end management investment company registered under
the 0000 Xxx.
5.5 A registration statement under the Securities Act of 1933, as amended
is currently effective and will remain effective, and appropriate
state securities law filings have been made and will continue to be
made, with respect to all Shares being offered for sale by the Fund.
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6. Wire Transfer Operating Guidelines/Articles 4A of the Uniform Commercial
Code
6.1 Obligation of Sender. The Transfer Agent is authorized to promptly
debit the appropriate Fund account(s) upon the receipt of a payment
order in compliance with the selected security procedure (the
"Security Procedure") chosen for funds transfer and in the amount of
money that the Transfer Agent has been instructed to transfer. The
Transfer Agent shall execute payment orders in compliance with the
Security Procedure and with the Fund instructions on the execution
date provided that such payment order is received by the customary
deadline for processing such a request, unless the payment order
specifies a later time. All payment orders and communications received
after the customary deadline will be deemed to have been received the
next business day.
6.2 Security Procedure. The Fund acknowledges that the Security Procedure
it has designated on the Fund Selection Form was selected by the Fund
from security procedures offered by the Transfer Agent. The Fund shall
restrict access to confidential information relating to the Security
Procedure to authorized persons as communicated to the Transfer Agent
in writing. The Fund must notify the Transfer Agent immediately if it
has reason to believe unauthorized persons may have obtained access to
such information or of any change in the Fund's authorized personnel.
The Transfer Agent shall verify the authenticity of all Fund
instructions according to the Security Procedure.
6.3 Account Numbers. The Transfer Agent shall process all payment orders
on the basis of the account number contained in the payment order. In
the event of a discrepancy between any name indicated on the payment
order and the account number, the account number shall take precedence
and govern.
6.4 Rejection. The Transfer Agent reserves the right to decline to process
or delay the processing of a payment order which (a) is in excess of
the collected balance in the account to be charged at the time of the
Transfer Agent's receipt of such payment order; (b) if initiating such
payment order would cause the Transfer Agent, in the Transfer Agent's
sole judgment, to exceed any volume, aggregate dollar, network, time,
credit or similar limits which are applicable to the Transfer Agent;
or (c) if the Transfer Agent, in good faith, is unable to satisfy
itself that the transaction has been properly authorized.
6.5 Cancellation Amendment. The Transfer Agent shall use reasonable
efforts to act on all authorized requests to cancel or amend payment
orders received in compliance with the Security Procedure provided
that such requests are received in a timely manner affording the
Transfer Agent reasonable opportunity to act. However, the Transfer
Agent assumes no liability if the request for amendment or
cancellation cannot be satisfied.
6.6 Errors. The Transfer Agent shall assume no responsibility for failure
to detect any erroneous payment order provided that the Transfer Agent
complies with the payment order instructions as received and the
Transfer Agent complies with the Security Procedure. The Security
Procedure is established for the purpose of authenticating payment
orders only and not for the detection of errors in payment orders.
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6.7 Interest. The Transfer Agent shall assume no responsibility for lost
interest with respect to the refundable amount of any unauthorized
payment order, unless the Transfer Agent is notified of the
unauthorized payment order within thirty (30) days of notification by
the Transfer Agent of the acceptance of such payment order.
6.8 ACH Credit Entries/Provisional Payments. When the Fund initiates or
receives Automated Clearing House credit and debit entries pursuant to
these guidelines and the rules of the National Automated Clearing
House Association and the New England Clearing House Association,
State Street Bank and Trust Company will act as an Originating
Depository Financial Institution and/or Receiving Depository Financial
Institution, as the case may be, with respect to such entries. Credits
given by the Transfer Agent with respect to an ACH credit entry are
provisional until the Transfer Agent receives final settlement for
such entry from the Federal Reserve Bank. If the Transfer Agent does
not receive such final settlement, the Fund agrees that the Transfer
Agent shall receive a refund of the amount credited to the Fund in
connection with such entry, and the party making payment to the Fund
via such entry shall not be deemed to have paid the amount of the
entry.
6.9 Confirmation. Confirmation of Transfer Agent's execution of payment
orders shall ordinarily be provided within twenty four (24) hours
notice of which may be delivered through the Transfer Agent's
proprietary information systems, or by facsimile or call-back. Fund
must report any objections to the execution of an order within thirty
(30) days.
7. Data Access and Proprietary Information
7.1 The Fund acknowledges that the databases, computer programs, screen
formats, report formats, interactive design techniques, and
documentation manuals furnished to the Fund by the Transfer Agent as
part of the Fund 's ability to access certain Fund-related data
("Customer Data") maintained by the Transfer Agent on databases under
the control and ownership of the Transfer Agent or other third party
("Data Access Services") constitute copyrighted, trade secret, or
other proprietary information (collectively, "Proprietary
Information") of substantial value to the Transfer Agent or other
third party. In no event shall Proprietary Information be deemed
Customer Data. The Fund agrees to treat all Proprietary Information as
proprietary to the Transfer Agent and further agrees that it shall not
divulge any Proprietary Information to any person or organization
except as may be provided hereunder. Without limiting the foregoing,
the Fund agrees for itself and its employees and agents to:
(a) Use such programs and databases (i) solely on the Fund's
computers; (ii) solely from equipment at the location agreed to
between the Fund and the Transfer Agent and (iii) solely in accordance
with the Transfer Agent's applicable user documentation;
(b) Refrain from copying or duplicating in any way (other than in the
normal course of performing processing on the Fund's computer(s)), the
Proprietary Information;
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(c) Refrain from obtaining unauthorized access to any portion of the
Proprietary Information, and if such access is inadvertently obtained,
to inform the Transfer Agent in a timely manner of such fact and
dispose of such information in accordance with the Transfer Agent's
instructions;
(d) Refrain from causing or allowing information transmitted from the
Transfer Agent's computer to the Fund's terminal to be retransmitted
to any other computer terminal or other device except as expressly
permitted by the Transfer Agent (such permission not to be
unreasonably withheld);
(e) Allow the Fund to have access only to those authorized
transactions as agreed to between the Fund and the Transfer Agent; and
(f) Honor all reasonable written requests made by the Transfer Agent
to protect at the Transfer Agent's expense the rights of the Transfer
Agent in Proprietary Information at common law, under federal
copyright law and under other federal or state law.
7.2 Proprietary Information shall not include all or any portion of any of
the foregoing items that: (i) are or become publicly available without
breach of this Agreement; (ii) are released for general disclosure by
a written release by the Transfer Agent; or (iii) are already in the
possession of the receiving party at the time of receipt without
obligation of confidentiality or breach of this Agreement.
7.3 The Fund acknowledges that its obligation to protect the Transfer
Agent's Proprietary Information is essential to the business interest
of the Transfer Agent and that the disclosure of such Proprietary
Information in breach of this Agreement would cause the Transfer Agent
immediate, substantial and irreparable harm, the value of which would
be extremely difficult to determine. Accordingly, the parties agree
that, in addition to any other remedies that may be available in law,
equity, or otherwise for the disclosure or use of the Proprietary
Information in breach of this Agreement, the Transfer Agent shall be
entitled to seek and obtain a temporary restraining order, injunctive
relief, or other equitable relief against the continuance of such
breach.
7.4 If the Fund notifies the Transfer Agent that any of the Data Access
Services do not operate in material compliance with the most recently
issued user documentation for such services, the Transfer Agent shall
endeavor in a timely manner to correct such failure. Organizations
from which the Transfer Agent may obtain certain data included in the
Data Access Services are solely responsible for the contents of such
data and the Fund agrees to make no claim against the Transfer Agent
arising out of the contents of such third-party data, including, but
not limited to, the accuracy thereof. DATA ACCESS SERVICES AND ALL
COMPUTER PROGRAMS AND SOFTWARE SPECIFICATIONS USED IN CONNECTION
THEREWITH ARE PROVIDED ON AN AS IS, AS AVAILABLE BASIS. EXCEPT FOR
WARRANTIES EXPRESSLY STATED HEREIN, THE TRANSFER AGENT EXPRESSLY
DISCLAIMS ALL WARRANTIES INCLUDING, BUT NOT LIMITED TO, THE IMPLIED
WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE.
THOSE EXPRESSLY STATED HEREIN THE TRANSFER AGENT
12
EXPRESSLY DISCLAIMS ALL WARRANTIES INCLUDING, BUT NOT LIMITED TO, THE
IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR
PURPOSE.
7.5 If the transactions available to the Fund include the ability to
originate electronic instructions to the Transfer Agent in order to
(i) effect the transfer or movement of cash or Shares or (ii) transmit
Shareholder information or other information, then in such event the
Transfer Agent shall be entitled to rely on the validity and
authenticity of such instruction without undertaking any further
inquiry as long as such instruction is undertaken in conformity with
security procedures established by the Transfer Agent from time to
time.
7.6 Each party shall take reasonable efforts to advise its employees of
their obligations pursuant to this Section 7. The obligations of this
Section shall survive any earlier termination of this Agreement.
8. Indemnification
8.1 The Transfer Agent shall not be responsible for, and the Fund shall
indemnify and hold the Transfer Agent harmless, and with respect to
Section 8.1(f) herein, also State Street Bank and Trust Company
("State Street"), from and against, any and all losses, damages,
costs, charges, counsel fees (including the defense of any law suit in
which the Transfer Agent or affiliate is a named party), payments,
expenses and liability arising out of or attributable to:
(a) All actions of the Transfer Agent or its agents or subcontractors
required to be taken pursuant to this Agreement, provided that such
actions are taken in good faith and without negligence or willful
misconduct;
(b) The Fund 's lack of good faith, negligence or willful misconduct;
(c) The reliance upon, and any subsequent use of or action taken or
omitted, by the Transfer Agent, or its agents or subcontractors on:
(i) any information, records, documents, data, stock certificates or
services, which are received by the Transfer Agent or its agents or
subcontractors by machine readable input, facsimile, CRT data entry,
electronic instructions, or other similar means authorized by the
Fund, and which have been prepared, maintained or performed by the
Fund or any other person or firm on behalf of the Fund including but
not limited to any broker-dealer, TPA or previous transfer agent; (ii)
any instructions or requests of the Fund or any of its officers; (iii)
any instructions or opinions of legal counsel with respect to any
matter arising in connection with the services to be performed by the
Transfer Agent under this Agreement which are provided to the Transfer
Agent by counsel to the Fund after consultation with such legal
counsel and upon which instructions or opinion the Transfer Agent is
expressly permitted to rely or opinions of legal counsel that are
obtained by the Transfer Agent; or (iv) any paper or document,
reasonably believed to be genuine, authentic, or signed by the proper
person or persons;
13
(d) The offer or sale of Shares in violation of federal or state
securities laws or regulations requiring that such Shares be
registered, or in violation of any stop order or other determination
or ruling by any federal or any state agency with respect to the offer
or sale of such Shares;
(e) The acceptance of facsimile transaction requests on behalf of
individual Shareholders received from broker-dealers, TPAs or the
Fund, and the reliance by the Transfer Agent on the broker-dealer, TPA
or the Fund ensuring that the original source documentation is in good
order and properly retained;
(f) The negotiation and processing of any checks, wires and ACH
transmissions including without limitation for deposit into, or credit
to, the Fund's demand deposit account maintained by the Transfer
Agent; or
(g) Upon the Fund's request entering into any agreements required by
the NSCC for the transmission of Fund or Shareholder data through the
NSCC clearing systems.
8.2 To the extent that the Transfer Agent is not entitled to
indemnification pursuant to Section 8.1 above and only to the extent
of such right, the Fund shall not be responsible for, and the Transfer
Agent shall indemnify and hold the Fund harmless from and against any
losses, damages, costs, charges, reasonable counsel fees, payments,
expenses and liability arising directly out of or attributable to any
action or failure of the Transfer Agent to act as a result of the
Transfer's Agent's lack of good faith, negligence or willful
misconduct in the performance of its services hereunder; provided,
however, that the Transfer Agent shall not be deemed negligent and
shall have acted in good faith and without willful misconduct if the
Transfer Agent has followed the Procedures.
8.3 In order that the indemnification provisions contained in this Section
8 shall apply, upon the assertion of a claim for which one party may
be required to indemnify the other party, the indemnified party shall
promptly notify the indemnifying party of such assertion, and shall
keep the indemnifying party advised with respect to all developments
concerning such claim. The indemnifying party shall have the option to
participate with the indemnified party in the defense of such claim or
to defend against said claim in its own name or in the name of the
indemnified party. The indemnified party shall in no case confess any
claim or make any compromise in any case in which the indemnifying
party may be required to indemnify the indemnified party except with
the indemnifying party's prior written consent.
9. Standard of Care
The Transfer Agent shall at all times act in good faith and agrees to use
its best efforts within reasonable limits to ensure the accuracy of all
services performed under this Agreement, but assumes no responsibility and
shall not be liable for loss or damage due to errors, including encoding
and payment processing errors, unless said errors are caused by its
negligence, bad faith, or willful misconduct or that of its employees or
agents. The parties agree that any encoding or payment processing errors
shall be governed by this standard of care and that Section 4-209 of the
Uniform Commercial
14
Code is superseded by Section 9 of this Agreement. This standard of care
also shall apply to Exception Services, as defined in Section 2.3 herein,
but shall take into consideration and make allowances for the manual
processing and non-standard work involved in, and time sensitive nature of,
Exception Services.
10. Confidentiality
10.1 The Transfer Agent and the Fund agree that they will not, at any time
during the term of this Agreement or after its termination, reveal,
divulge, or make known to any person, firm, corporation or other
business organization, any customers' lists, trade secrets, cost
figures and projections, profit figures and projections, or any other
secret or confidential information whatsoever, whether of the Transfer
Agent or of the Fund, used or gained by the Transfer Agent or the Fund
during performance under this Agreement. The Fund and the Transfer
Agent further covenant and agree to retain all such knowledge and
information acquired during and after the term of this Agreement
respecting such lists, trade secrets, or any secret or confidential
information whatsoever in trust for the sole benefit of the Transfer
Agent or the Fund and their successors and assigns. In the event of
breach of the foregoing by either party, the remedies provided by
Section 7.3 shall be available to the party whose confidential
information is disclosed. The above prohibition of disclosure shall
not apply to the extent that the Transfer Agent must disclose such
data to its sub-contractor or Fund agent for purposes of providing
services under this Agreement.
10.2 In the event that any requests or demands are made for the inspection
of the Shareholder records of the Fund, other than request for records
of Shareholders pursuant to standard subpoenas from state or federal
government authorities (i.e., divorce and criminal actions), the
Transfer Agent will use reasonable efforts to notify the Fund (except
where prohibited by law) and to secure instructions from an authorized
officer of the Fund as to such inspection. The Transfer Agent
expressly reserves the right, however, to exhibit the Shareholder
records to any person whenever it is advised by counsel that it may be
held liable for the failure to exhibit the Shareholder records to such
person or if required by law or court order.
11. Covenants of the Fund and the Transfer Agent
11.1 The Fund shall promptly furnish to the Transfer Agent the following:
(a) A certified copy of the resolution of the Board of Trustees or the
Board of Directors, as the case may be, of the Fund authorizing the
appointment of the Transfer Agent; and
(b) A copy of the organizational documents of the Fund and all
amendments thereto.
11.2 The Transfer Agent hereby agrees to establish and maintain facilities
and procedures reasonably acceptable to the Fund for safekeeping of
stock certificates, check forms and facsimile signature imprinting
devices, if any; and for the preparation or use, and for keeping
account of, such certificates, forms and devices.
15
11.3 The Transfer Agent shall keep records relating to the services to be
performed hereunder, in the form and manner as it may deem advisable.
To the extent required by Section 31 of the 1940 Act and the rules
thereunder, the Transfer Agent agrees that all such records prepared
or maintained by the Transfer Agent relating to the services to be
performed by the Transfer Agent hereunder are the property of the Fund
and will be preserved, maintained and made available in accordance
with such Section and rules, and will be surrendered promptly to the
Fund on and in accordance with its request.
12. Termination of Agreement
12.1 Term. The initial term of this Agreement (the "Initial Term") shall be
five (5) years from the date first stated above unless terminated
pursuant to the provisions of this Section 12. The term may be renewed
by mutual agreement of the Transfer Agent and the individual Fund for
successive periods of one year each ("Renewal Term"). Either the
Transfer Agent or the Fund shall give written notice to the other
party one hundred twenty (120) days before the expiration of the
Initial Term or of a Renewal Term if such party desires not to renew
the term for an additional one year period. In the absence of such
notice, the Agreement shall renew automatically for such one year
term. In the event the Fund wishes to terminate this Agreement as to
it prior to the expiration of the Initial Term or a Renewal Term, the
Fund shall give one hundred twenty (120) days prior written notice to
the Transfer Agent and shall be subject to the terms of this Section,
including the payments applicable under Section 12.3. One hundred
twenty (120) days before the expiration of the Initial Term or a
Renewal Term, the Transfer Agent and the Fund will agree upon a Fee
Schedule for the upcoming Renewal Term. Notwithstanding the
termination or non-renewal of this Agreement, the terms and conditions
of this Agreement shall continue to apply until the completion of
Deconversion (defined below).
12.2 Deconversion. In the event that this Agreement is terminated or not
renewed for any reason by the Fund, the Transfer Agent agrees that, in
order to provide for uninterrupted service to the Fund, the Transfer
Agent, at Fund's request, shall offer reasonable assistance to the
Fund in converting the Fund's records from the Transfer Agent's
systems to whatever services or systems are designated by Fund (the
"Deconversion"). Such Deconversion is subject to the recompense of the
Transfer Agent for such assistance at its standard rates and fees in
effect at the time and to a reasonable time frame for performance as
agreed to by the parties. As used herein "reasonable assistance" and
"transitional assistance" shall not include requiring the Transfer
Agent (i) to assist any new service or system provider to modify, to
alter, to enhance, or to improve such provider's system, or to provide
any new functionality to such provider's system, (ii) to disclose any
protected information of the Transfer Agent, or (iii) to develop
Deconversion software, to modify any of the Transfer Agent's software,
or to otherwise alter the format of the data as maintained on any
provider's systems.
16
12.3 Termination or Non Renewal.
(a) Outstanding Fees and Charges. In the event of termination or
non-renewal of this Agreement by the Fund, the Fund will promptly pay
the Transfer Agent all fees and charges for the services provided
under this Agreement (i) which have been accrued and remain unpaid as
of the date of such notice of termination or non-renewal and (ii)
which thereafter accrue for the period through and including the date
of Fund's Deconversion.
(b) Deconversion Costs and Post-Deconversion Support Fees. In the
event of termination or non-renewal of this Agreement by the Fund, the
Fund shall pay the Transfer Agent for the Deconversion costs as noted
in Section 12.2 and all reasonable fees and expenses for providing any
support services that the Fund requests the Transfer Agent to provide
post Deconversion, including but not limited to tax reporting and open
issue resolution.
(c) Early Termination for Convenience. In addition to the foregoing,
in the event that the Fund terminates this Agreement prior to the end
of the Initial Term or any Renewal Term other than due to the Transfer
Agent's bankruptcy under Section 12.6 or for cause under Section 12.7,
the Fund shall pay the Transfer Agent an amount equal to the average
monthly fee paid by the Fund to the Transfer Agent under the Agreement
multiplied by the number of months remaining in the Initial or Renewal
Term and calculated as set forth on the then current Fee Schedule, on
the date notice of termination was given to the Transfer Agent (the
"Early Termination Fee").
12.4 Confidential Information. Upon termination of this Agreement, each
party shall return to the other party all copies of confidential or
proprietary materials or information received from such other party
hereunder, other than materials or information required to be retained
by such party under applicable laws or regulations.
12.5 Unpaid Invoices. The Transfer Agent may terminate this Agreement
immediately upon an unpaid invoice payable by the Fund to the Transfer
Agent being outstanding for more than ninety (90) days, except with
respect to any amount subject to a good faith dispute within the
meaning of Section 3.4 of this Agreement.
12.6 Bankruptcy. Either party hereto may terminate this Agreement by notice
to the other party, effective at any time specified therein, in the
event that (a) the other party ceases to carry on its business or (b)
an action is commenced by or against the other party under Title 11 of
the United States Code or a receiver, conservator or similar officer
is appointed for the other party and such suit, conservatorship or
receivership is not discharged within thirty (30) days.
12.7 Cause. If either of the parties hereto becomes in default in the
performance of its duties or obligations hereunder and such default
has a material adverse effect on the other party, then the
non-defaulting party may give notice to the defaulting party
specifying the nature of the default in sufficient detail to permit
the defaulting party to identify and cure such default. If the
defaulting party fails to cure such default within thirty (30) days of
receipt of such notice, or within such other period of time as the
parties may agree is necessary for such cure, then the non-defaulting
party may terminate this
17
Agreement upon notice of not less than five (5) days to the defaulting
party.
12.8 The parties agree that the effective date of any Deconversion as a
result of termination hereof shall not occur during the period from
December 15th through March 1st of any year to avoid adversely
impacting a year-end.
12.9 Within thirty (30) days after completion of a Deconversion, the Fund
will give notice to the Transfer Agent containing reasonable
instructions regarding the disposition of tapes, data files, records,
original source documentation or other property belonging to the Fund
and then in the Transfer Agent's possession and shall make payment for
the Transfer Agent's reasonable costs to comply with such notice. If
the Fund fails to give that notice within thirty (30) days after
termination of this Agreement, then the Transfer Agent may dispose of
such property as it sees fit. The reasonable costs of any such
disposition or of the continued storage of such tapes, data files,
records, original source documentation or other properties shall be
billed to, and within thirty (30) days of receipt of such invoice paid
by, the Fund. Failure to pay such sums when due shall incur a late
charge in accordance with Section 3.5 of this Agreement
13. Assignment and Third Party Beneficiaries
13.1 Except as provided in Section 14.1 below neither this Agreement nor
any rights or obligations hereunder may be assigned by either party
without the written consent of the other party. Any attempt to do so
in violation of this Section shall be void. Unless specifically stated
to the contrary in any written consent to an assignment, no assignment
will release or discharge the assignor from any duty or responsibility
under this Agreement.
13.2 Except as explicitly stated elsewhere in this Agreement, nothing under
this Agreement shall be construed to give any rights or benefits in
this Agreement to anyone other than the Transfer Agent and the Fund,
and the duties and responsibilities undertaken pursuant to this
Agreement shall be for the sole and exclusive benefit of the Transfer
Agent and the Fund. This Agreement shall inure to the benefit of and
be binding upon the parties and their respective permitted successors
and assigns.
13.3 This Agreement does not constitute an agreement for a partnership or
joint venture between the Transfer Agent and the Fund. Other than as
provided in Section 14.1 and Schedule 1.2(f), neither party shall make
any commitments with third parties that are binding on the other party
without the other party's prior written consent.
18
14. Subcontractors
14.1 The Transfer Agent may, without further consent on the part of the
Fund, subcontract for the performance hereof with an affiliate of the
Transfer Agent which is duly registered as a transfer agent pursuant
to Section 17A(c)(2) of the 1934 Act or, with regard to print/mail
services, to DST Output, Inc., an affiliate of the Transfer Agent;
provided, however, that the Transfer Agent shall be fully responsible
to the Fund for the acts and omissions of its affiliate as it is for
its own acts and omissions. Notwithstanding the foregoing, if the Fund
contracts for the performance of any services directly with an
affiliate of the Transfer Agent, then the Transfer Agent shall not be
responsible to the Fund for the acts and omissions of such affiliate
with respect to such services.
14.2 For purposes of this Agreement, unaffiliated third parties such as by
way of example and not limitation, Airborne Services, Federal Express,
United Parcel Service, the U.S. Mails, the NSCC and telecommunication
companies, shall not be deemed to be subcontractors of the Transfer
Agent.
15. Miscellaneous
15.1 Amendment. This Agreement may be amended or modified by a written
agreement executed by both parties.
15.2 Massachusetts Law to Apply. This Agreement shall be construed and the
provisions thereof interpreted under and in accordance with the laws
of The Commonwealth of Massachusetts.
15.3 Force Majeure. In the event either party is unable to perform its
obligations under the terms of this Agreement because of acts of God,
acts of war or terrorism, strikes, equipment or transmission failure
or damage reasonably beyond its control, or other causes reasonably
beyond its control, such party shall not be liable for damages to the
other for any damages resulting from such failure to perform or
otherwise from such causes.
15.4 Consequential Damages. Neither party to this Agreement shall be
liable to the other party for special, indirect or consequential
damages under any provision of this Agreement or for any special,
indirect or consequential damages arising out of any act or failure
to act hereunder.
15.5 Survival. All provisions regarding indemnification, warranty,
liability, and limits thereon, and confidentiality and/or protections
of proprietary rights and trade secrets shall survive the termination
of this Agreement.
15.6 Severability. If any provision or provisions of this Agreement shall
be held invalid, unlawful, or unenforceable, the validity, legality,
and enforceability of the remaining provisions shall not in any way
be affected or impaired.
19
15.7 Priorities Clause. In the event of any conflict, discrepancy or
ambiguity between the terms and conditions contained in this
Agreement and any Schedules or attachments hereto, the terms and
conditions contained in this Agreement shall take precedence.
15.8 Waiver. No waiver by either party or any breach or default of any of
the covenants or conditions herein contained and performed by the
other party shall be construed as a waiver of any succeeding breach
of the same or of any other covenant or condition.
15.9 Merger of Agreement. This Agreement constitutes the entire agreement
between the parties hereto and supersedes any prior agreement with
respect to the subject matter hereof whether oral or written.
15.10 Counterparts. This Agreement may be executed by the parties hereto on
any number of counterparts, and all of said counterparts taken
together shall be deemed to constitute one and the same instrument.
15.11 Reproduction of Documents. This Agreement and all schedules,
exhibits, attachments and amendments hereto may be reproduced by any
photographic, photostatic, microfilm, micro-card, miniature
photographic or other similar process. The parties hereto each agree
that any such reproduction shall be admissible in evidence as the
original itself in any judicial or administrative proceeding, whether
or not the original is in existence and whether or not such
reproduction was made by a party in the regular course of business,
and that any enlargement, facsimile or further reproduction shall
likewise be admissible in evidence.
15.12 Notices. All notices and other communications as required or
permitted hereunder shall be in writing and sent by first class mail,
postage prepaid, addressed as follows or to such other address or
addresses of which the respective party shall have notified the
other.
(a) If to the Transfer Agent, to:
Boston Financial Data Services, Inc.
0 Xxxxxxxx Xxxxx, 0xx Xxxxx
Xxxxx Xxxxxx, Xxxxxxxxxxxxx 00000
Attention: Legal Department
Facsimile: (000) 000-0000
(b) If to the Fund, to:
0000 X. Xxxxxx Xxxx, Xxxxx 000
Xxxxxx, XX 00000
Attention: Xxxxxx Xxxx, Esq.
Facsimile: (000) 000-0000
20
16. Additional Portfolios/ Funds
16.1 Additional Portfolios. In the event that a Fund establishes one or
more series of Shares, in addition to those listed on the attached
Schedule A, with respect to which it desires to have the Transfer
Agent render services as transfer agent under the terms hereof, it
shall so notify the Transfer Agent in writing, and if the Transfer
Agent agrees in writing to provide such services, such series of
Shares shall become a Portfolio hereunder by the parties amending the
Schedule A to include the additional series.
16.2 Additional Funds. In the event that an entity affiliated with the
Funds, in addition to those listed on the Schedule A, desires to have
the Transfer Agent render services as transfer agent under the terms
hereof and the Transfer Agent agrees to provide such services, upon
completion of an amended Schedule A signed by all parties to the
Agreement, such entity shall become a Fund hereunder and any series
thereof shall become a Portfolio hereunder.
17. Limitations of Liability of the Trustees and Shareholders
In the case where the Fund is a trust, a copy of the trust instrument (if
applicable) is on file with the Secretary of the State of the state of its
organization, and notice is hereby given that this instrument is executed
on behalf of the trustees of the trust as trustees and not individually and
that the obligations of this instrument are not binding upon any of the
trustees or Shareholders individually but are binding only upon the assets
and property of the trust.
21
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed
in their names and on their behalf by and through their duly authorized
officers, as of the day and year first above written.
EACH OF THE ENTITIES, INDIVIDUALLY
AND NOT JOINTLY, AS LISTED ON SCHEDULE A
By:
------------------------------------
Name:
----------------------------------
Title:
---------------------------------
As an Authorized Officer on behalf of
each of the Funds indicated on Schedule
A
ATTEST:
-------------------------------------
BOSTON FINANCIAL DATA SERVICES, INC.
By:
------------------------------------
Name:
----------------------------------
Title:
---------------------------------
ATTEST:
-------------------------------------
22
SCHEDULE A
Xxxxx New York Venture Fund, Inc., a corporation organized under the laws of the
State of Maryland
Xxxxx Global Fund
Xxxxx New York Venture Fund
Xxxxx Research Fund
Xxxxx Series, Inc., a corporation organized under the laws of the State of
Maryland
Xxxxx Appreciation and Income Fund
Xxxxx Financial Fund
Xxxxx Government Bond Fund
Xxxxx Government Money Market Fund
Xxxxx Opportunity Fund
Xxxxx Real Estate Fund
Xxxxx Variable Account Fund, Inc.
Xxxxx Value Portfolio
Xxxxx Real Estate Portfolio
Xxxxx Financial Portfolio
Selected American Shares, Inc., a corporation organized under the laws of the
State of Maryland
Selected Capital Preservation Trust, a business trust organized under the laws
of the State of Ohio
Selected Daily Government Fund
Selected Special Shares, Inc., a corporation organized under the laws of the
State of Maryland
Clipper Fund, Inc., a corporation organized under the laws of the State of
California*
Clipper Fund*
----------
*Effective on or about 6/1/06, may become the Clipper Fund of the Clipper Funds
Trust, a Delaware statutory trust.
EACH OF THE ENTITIES, INDIVIDUALLY BOSTON FINANCIAL DATA SERVICES, INC.
AND NOT JOINTLY, AS LISTED ON
SCHEDULE A
By: By:
--------------------------------- ------------------------------------
Name: Name:
------------------------------- ----------------------------------
Title: Title:
------------------------------ ---------------------------------
As an Authorized Officer on behalf of
each of the Funds indicated on
Schedule A
Schedule A - 1
SCHEDULE 1.2(F)
AML DELEGATION
DATED _____________
1. Delegation.
1.1 Subject to the terms and conditions set forth in this Agreement, the
Fund hereby delegates to the Transfer Agent those aspects of the
Fund's Program that are set forth in Section 4 below (the "Delegated
Duties"). The Delegated Duties set forth in Section 4 may be amended,
from time to time, by mutual agreement of the Fund and the Transfer
Agent upon the execution by such parties of a revised Schedule 1.2(f)
bearing a later date than the date hereof.
1.2 The Transfer Agent agrees to perform such Delegated Duties, with
respect to the ownership of shares in the Fund for which the Transfer
Agent maintains the applicable shareholder information, subject to and
in accordance with the terms and conditions of this Agreement.
2. Consent to Examination. In connection with the performance by the Transfer
Agent of the Delegated Duties, the Transfer Agent understands and
acknowledges that the Fund remains responsible for assuring compliance with
the USA PATRIOT Act and that the records the Transfer Agent maintains for
the Fund relating to the AML Program may be subject, from time to time, to
examination and/or inspection by federal regulators in order that the
regulators may evaluate such compliance. The Transfer Agent hereby consents
to such examination and/or inspection and agrees to cooperate with such
federal examiners in connection with their review. For purposes of such
examination and/or inspection, the Transfer Agent will use its best efforts
to make available, during normal business hours and on reasonable notice
all required records and information for review by such examiners.
3. Limitation on Delegation. The Fund acknowledges and agrees that in
accepting the delegation hereunder, the Transfer Agent is agreeing to
perform only the Delegated Duties, as may be amended from time to time, and
is not undertaking and shall not be responsible for any other aspect of the
AML Program or for the overall compliance by the Fund with the USA PATRIOT
Act or for any other matters that have not been delegated hereunder.
Additionally, the parties acknowledge and agree that the Transfer Agent
shall only be responsible for performing the Delegated Duties with respect
to the ownership of, and transactions in, shares in the Fund for which the
Transfer Agent maintains the applicable shareholder information.
4. Delegated Duties
4.1 Consistent with the services provided by the Transfer Agent and with
respect to the ownership of shares in the Fund for which the Transfer
Agent maintains the applicable shareholder information, the Transfer
Agent shall:
Schedule 1.2(f) - 1
(a) Submit all new account and registration maintenance transactions
through the Office of Foreign Assets Control ("OFAC") database
and such other lists or databases as may be required from time to
time by applicable regulatory authorities;
(b) Submit special payee checks through OFAC database;
(c) Review redemption transactions that occur within thirty (30) days
of account establishment or maintenance;
(d) Review wires sent pursuant to banking instructions other than
those on file with the Transfer Agent;
(e) Review accounts with small balances followed by large purchases;
(f) Review accounts with frequent activity within a specified date
range followed by a large redemption;
(g) On a daily basis, review purchase and redemption activity per tax
identification number ("TIN") within the Fund to determine if
activity for that TIN exceeded the $100,000 threshold on any
given day;
(h) Compare all new accounts and registration maintenance through the
DST Known Offenders database and notify the Fund of any match;
(i) Monitor and track cash equivalents under $10,000 for a rolling
twelve-month period and file IRS Form 8300 and issue the
Shareholder notices required by the IRS;
(j) Determine when a suspicious activity report ("SAR") should be
filed as required by regulations applicable to mutual funds;
prepare and file the SAR. Provide the Fund with a copy of the SAR
within a reasonable time after filing; notify the Fund if any
further communication is received from U.S. Department of the
Treasury or other law enforcement agencies regarding the SAR;
(k) Compare account information to any FinCEN request received by the
Fund and provided to the Transfer Agent pursuant to USA PATRIOT
Act Sec. 314(a). Provide the Fund with documents/information
necessary to respond to requests under USA PATRIOT Act Sec.
314(a) within required time frames; and
(l) (i) Verify the identity of any person seeking to open an account
with the Fund, (ii) Maintain records of the information used to
verify the person's identity and (iii) Determine whether the
person appears on any lists of known or suspected terrorists or
terrorists organizations provided to the Fund by any government
agency.
4.2 In the event that the Transfer Agent detects activity as a result of
the foregoing procedures, which necessitates the filing by the
Transfer Agent of a SAR, a Form 8300 or other similar report or notice
to OFAC, then the Transfer Agent shall also immediately notify the
Fund, unless prohibited by applicable law.
Schedule 1.2(f) - 2
EACH OF THE ENTITIES, INDIVIDUALLY BOSTON FINANCIAL DATA SERVICES, INC.
AND NOT JOINTLY, AS LISTED ON
SCHEDULE A
By: By:
--------------------------------- ------------------------------------
Name: Name:
------------------------------- ----------------------------------
Title: Title:
------------------------------ ---------------------------------
As an Authorized Officer on behalf of
each of the Funds indicated on
Schedule A
Schedule 1.2(f) - 3
SCHEDULE 2.1
THIRD PARTY ADMINISTRATOR(S) PROCEDURES
Dated ____________
1. On each day on which both the New York Stock Exchange and the Fund are open
for business (a "Business Day"), the TPA(s) shall receive, on behalf of and
as agent of the Fund, Instructions (as hereinafter defined) from the Plan.
Instructions shall mean as to the Fund (i) orders by the Plan for the
purchases of Shares, and (ii) requests by the Plan for the redemption of
Shares; in each case based on the Plan's receipt of purchase orders and
redemption requests by Participants in proper form by the time required by
the term of the Plan, but not later than the time of day at which the net
asset value of the Fund is calculated, as described from time to time in
the Fund's prospectus. Each Business Day on which the TPA receives
Instructions shall be a "Trade Date".
2. The TPA(s) shall communicate the TPA(s)'s acceptance of such Instructions,
to the applicable Plan.
3. On the next succeeding Business Day following the Trade Date on which it
accepted Instructions for the purchase and redemption of Shares, (TD+1),
the TPA(s) shall notify the Transfer Agent of the net amount of such
purchases or redemptions, as the case may be, for each of the Plans. In the
case of net purchases by any Plan, the TPA(s) shall instruct the Trustees
of such Plan to transmit the aggregate purchase price for Shares by wire
transfer to the Transfer Agent on (TD+1). In the case of net redemptions by
any Plan, the TPA(s) shall instruct the Fund's custodian to transmit the
aggregate redemption proceeds for Shares by wire transfer to the Trustees
of such Plan on (TD+1). The times at which such notification and
transmission shall occur on (TD+1) shall be as mutually agreed upon by the
Fund, the TPA(s), and the Transfer Agent.
4. The TPA(s) shall maintain separate records for each Plan, which record
shall reflect Shares purchased and redeemed, including the date and price
for all transactions, and Share balances. The TPA(s) shall maintain on
behalf of each of the Plans a single master account with the Transfer Agent
and such account shall be in the name of that Plan, the TPA(s), or the
nominee of either thereof as the record owner of Shares owned by such Plan.
5. The TPA(s) shall maintain records of all proceeds of redemptions of Shares
and all other distributions not reinvested in Shares.
6. The TPA(s) shall prepare, and transmit to each of the Plans, periodic
account statements showing the total number of Shares owned by that Plan as
of the statement closing date, purchases and redemptions of Shares by the
Plan during the period covered by the statement, and the dividends and
other distributions paid to the Plan on Shares during the statement period
(whether paid in cash or reinvested in Shares).
7. The TPA(s) shall, at the request and expense of the Fund, transmit to the
Plans prospectuses, proxy materials, reports, and other information
provided by the Fund for delivery to its shareholders.
Schedule 2.1 - 1
SCHEDULE 2.1
THIRD PARTY ADMINISTRATOR(S) PROCEDURES
Dated ____________
8. The TPA(s) shall, at the request of the Fund, prepare and transmit to the
Fund or any agent designated by it such periodic reports covering Shares of
each Plan as the Fund shall reasonably conclude are necessary to enable the
Fund to comply with state Blue Sky requirements.
9. The TPA(s) shall transmit to the Plans confirmation of purchase orders and
redemption requests placed by the Plans; and
10. The TPA(s) shall, with respect to Shares, maintain account balance
information for the Plan(s) and daily and monthly purchase summaries
expressed in Shares and dollar amounts.
11. Plan sponsors may request, or the law may require, that prospectuses, proxy
materials, periodic reports and other materials relating to the Fund be
furnished to Participants in which event the Transfer Agent or the Fund
shall mail or cause to be mailed such materials to Participants. With
respect to any such mailing, the TPA(s) shall, at the request of the
Transfer Agent or the Fund, provide at the TPA(s)'s expense a complete and
accurate set of mailing labels with the name and address of each
Participant having an interest through the Plans in Shares.
EACH OF THE ENTITIES, INDIVIDUALLY BOSTON FINANCIAL DATA SERVICES,
AND NOT JOINTLY, AS LISTED ON INC.
SCHEDULE A
By: By:
------------------------------- --------------------------------------
Name: Name:
----------------------------- ------------------------------------
Title: Title:
--------------------------- -----------------------------------
As an Authorized Officer on behalf
of each of the Funds indicated on
Schedule A
Schedule 2.1 - 2
SCHEDULE 3.1
FEES AND EXPENSES
XXXXX SERIES, INC. AND XXXXX NEW YORK VENTURE FUND, INC.
Effective January 1, 2006 to December 31, 2010
General: Fees are billable on a monthly basis at the rate of 1/12 of the annual
fee. A charge is made for an account in the month that an account opens or
closes.
Annual Base Fee:* $605,000
* The Annual Base Fee will increase by $7,500 per CUSIP added during the Initial
Term or any Renewal Term.
Annual Account Fees:
Direct Accounts $16.25 per account
Closed Accounts $1.55 per account
Network Level 3 Account $5.50 per account
Transaction Fees:
New Account Set-up $4.00 per account
Checkwriting Redemption $1.00 each
Confirmed Trades $1.00 each
Other Fees:
Investor Linkage $1.80 per investor
Fiduciary Fees:
Account Set-up Fee $10.00 per account
Annual Maintenance Fee** $15.00 per plan per social security number
**Paid by the Shareholder; waived if total assets equal or exceed $50,000.
Balance Earning Credits:
All balance earnings credits received by Boston Financial in connection with
Fund demand deposit accounts (net of expenses and fees deducted by State Street
Bank and Trust Company) will be used to offset transfer agency fees hereunder.
Out-of-Pocket Expenses Billed as Incurred
Out-of-Pocket expenses include, but are not limited to: postage, post office box
rental, checkwriting postage, Compliance+ program, supplies, statements,
checkwriting, print and mailing services, information disc (year end), TINS,
average cost, data communications equipment, COOL (computer output on-line),
microfiche, freight, telephone charges, fax lines, 800 line charges, TA2000
voice, disaster recovery, offsite storage, Vax payroll processing, state tax
reporting, Fund/SERV, AWD remote workstations, excess history, Fan Mail, Fan
Web, jumbo processing, lost shareholder searches, lost shareholder tracking,
Powerselect, Vision, escheatment, year-end forms, programming hours (as set
forth above), on-request reports, Shareholder proxy services, CIP-related search
charges and other expenses incurred at the specific direction of the Fund or
with advance written notice to the Fund.
Schedule 3.1 - 1
XXXXX SERIES, INC. BOSTON FINANCIAL DATA SERVICES,
XXXXX NEW YORK VENTURE FUND, INC. INC.
By: By:
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Name: Name:
----------------------------- ------------------------------------
Title: Title:
---------------------------- -----------------------------------
As an Authorized Officer of each
Fund above, individually and not
jointly
Schedule 3.1 - 2
SCHEDULE 3.1
FEES AND EXPENSES
XXXXX VARIABLE ACCOUNT FUND, INC.
Effective January 1, 2006 to December 31, 2010
General: Fees are billable on a monthly basis at the rate of 1/12 of the annual
fee.
Annual Base Fee (3 Cusips @$7,500 per Cusip):* $22,500
* The Annual Base Fee will increase by $7,500 per CUSIP added during the Initial
Term or any Renewal Term.
Balance Earning Credits:
All balance earnings credits received by Boston Financial in connection with
Fund demand deposit accounts (net of expenses and fees deducted by State Street
Bank and Trust Company) will be used to offset transfer agency fees hereunder.
Out-of-Pocket Expenses Billed as Incurred
Out-of-Pocket expenses include, but are not limited to: postage, post office box
rental, checkwriting postage, Compliance+ program, supplies, statements,
checkwriting, print and mailing services, information disc (year end), TINS,
average cost, data communications equipment, COOL (computer output on-line),
microfiche, freight, telephone charges, fax lines, 800 line charges, TA2000
voice, disaster recovery, offsite storage, Vax payroll processing, state tax
reporting, Fund/SERV, AWD remote workstations, excess history, Fan Mail, Fan
Web, jumbo processing, lost shareholder searches, lost shareholder tracking,
Powerselect, Vision, escheatment, year-end forms, programming hours (as set
forth above), on-request reports, Shareholder proxy services, CIP-related search
charges and other expenses incurred at the specific direction of the Fund or
with advance written notice to the Fund.
XXXXX VARIABLE ACCOUNT FUND, INC. BOSTON FINANCIAL DATA SERVICES, INC.
By: By:
------------------------------- --------------------------------------
Name: Name:
----------------------------- ------------------------------------
Title: Title:
---------------------------- -----------------------------------
Schedule 3.1 - 3
SCHEDULE 3.1
FEES AND EXPENSES
SELECTED AMERICAN SHARES, INC., SELECTED CAPITAL PRESERVATION TRUST AND
SELECTED SPECIAL SHARES, INC.
Effective January 1, 2006 to December 31, 2010
General: Fees are billable on a monthly basis at the rate of 1/12 of the annual
fee. A charge is made for an account in the month that an account opens or
closes.
Annual Base Fee:* $65,000
*Note: The Annual Base Fee will increase by $7,500 per CUSIP added during the
Initial Term or any Renewal Term.
Annual Account Fees:
Direct Accounts $9.25 per account
Closed Accounts $1.55 per account
Network Level 3 Account $4.50 per account
Transaction Fees:
New Account Set-up $4.00 per account
Checkwriting Redemption $1.00 each
Confirmed Trades $1.00 each
Other Fees:
Investor Linkage $1.80 per investor
Fiduciary Fees:
Account Set-up Fee $10.00 per account
Annual Maintenance Fee** $15.00 per plan per social security number
**Paid by Shareholder; waived if total assets equal or exceed $50,000.
Balance Earning Credits:
All balance earnings credits received by Boston Financial in connection with
Fund demand deposit accounts (net of expenses and fees deducted by State Street
Bank and Trust Company) will be used to offset transfer agency fees hereunder.
Out-of-Pocket Expenses Billed as Incurred
Out-of-Pocket expenses include, but are not limited to: postage, post office box
rental, checkwriting postage, Compliance+ program, supplies, statements,
checkwriting, print and mailing services, information disc (year end), TINS,
average cost, data communications equipment, COOL (computer output on-line),
microfiche, freight, telephone charges, fax lines, 800 line charges, TA2000
voice, disaster recovery, offsite storage, Vax payroll processing, state tax
reporting, Fund/SERV, AWD remote workstations, excess history, Fan Mail, Fan
Web, jumbo processing, lost shareholder searches, lost shareholder tracking,
Powerselect, Vision, escheatment, year-end forms, programming hours (as set
forth above), on-request reports,
Schedule 3.1 - 4
Shareholder proxy services, CIP-related search charges and other expenses
incurred at the specific direction of the Fund or with advance written notice to
the Fund.
SELECTED AMERICAN SHARES, INC. BOSTON FINANCIAL DATA SERVICES,
SELECTED CAPITAL PRESERVATION TRUST INC.
SELECTED SPECIAL SHARES, INC.
By: By:
------------------------------- --------------------------------------
Name: Name:
----------------------------- ------------------------------------
Title: Title:
---------------------------- -----------------------------------
As an Authorized Officer of each
Fund above, individually and not
jointly
Schedule 3.1 - 5
SCHEDULE 3.1
FEES AND EXPENSES
CLIPPER FUND, INC.
Effective January 1, 2006 to December 31, 2010
General: Fees are billable on a monthly basis at the rate of 1/12 of the annual
fee. A charge is made for an account in the month that an account opens or
closes.
Annual Base Fee:* $150,000
* The Annual Base Fee will increase by $7,500 per CUSIP added during the Initial
Term or any Renewal Term.
Annual Account Fees:
Direct Accounts $9.75 per account
Closed Accounts $1.55 per account
Network Level 3 Account $5.75 per account
Transaction Fees:
New Account Set-up $4.00 per account
Checkwriting Redemption $1.00 each
Confirmed Trades $1.00 each
Manual Transactions $2.00 each
Other Fees:
Investor Linkage $1.80 per investor
Fiduciary Fees:
Account Set-up Fee $10.00 per account
Annual Maintenance Fee** $10.00 per account
** Paid by the shareholder
Balance Earning Credits:
All balance earnings credits received by Boston Financial in connection with
Fund demand deposit accounts (net of expenses and fees deducted by State Street
Bank and Trust Company) will be used to offset transfer agency fees hereunder.
Out-of-Pocket Expenses Billed as Incurred
Out-of-Pocket expenses include, but are not limited to: postage, post office box
rental, checkwriting postage, Compliance+ program, supplies, statements,
checkwriting, print and mailing services, information disc (year end), TINS,
average cost, data communications equipment, COOL (computer output on-line),
microfiche, freight, telephone charges, fax lines, 800 line charges, TA2000
voice, disaster recovery, offsite storage, Vax payroll processing, state tax
reporting, Fund/SERV, AWD remote workstations, excess history, Fan Mail, Fan
Web, jumbo processing, lost shareholder searches, lost shareholder tracking,
Powerselect, Vision, escheatment, year-end forms, programming hours (as set
forth above), on-request reports, Shareholder proxy services, CIP-related search
charges and other expenses incurred at the
Schedule 3.1 - 6
specific direction of the Fund or with advance written notice to the Fund.
CLIPPER FUND, INC. BOSTON FINANCIAL DATA SERVICES, INC.
By: By:
------------------------------- --------------------------------------
Name: Name:
----------------------------- ------------------------------------
Title: Title:
---------------------------- -----------------------------------
Schedule 3.1 - 7
