EXHIBIT 4.4
Amendment to The CORPORATEplan for RetirementSM
Service Agreement to Conform to Re-executed Documents
WHEREAS, the undersigned employer ("Employer") and Fidelity Management
Trust Company ("Trustee") have executed the CORPORATEplan for RetirementSM
Service Agreement ("CPR Service Agreement") under which the Trustee and its
affiliates (collectively, Fidelity) have agreed to provide specified services
for the Giant Industries, Inc. & Affiliated Companies 401(k) Plan (the
"Plan");
WHEREAS, Article VII, Section 12, of the CPR Service Agreement provides
that it may be amended by a written agreement signed by the Employer and
Fidelity; and
WHEREAS, the Employer and Trustee now desire to amend the CPR Service
Agreement.
NOW THEREFORE, the Employer and Trustee through this written agreement
("Amendment") hereby adopt the following amendments to the CPR Service
Agreement:
Article II is renumbered to be Subarticle B of Article I and is
further amended by deleting the words "mailed directly to
Participants' homes".
Article III is renumbered to be Subarticle C of Article I.
Article IV is renumbered to be Subarticle D of Article I.
Articles V, VI and VII are deleted.
AND FURTHER AGREE, that this Amendment shall be effective upon the date listed
under the "Original Effective Date" column on the attached Execution Pages and
that the attached Article II and Appendices listed on the Execution Pages are
incorporated into the CPR Service Agreement and control over conflicting
provisions of the previously executed CPR Service Agreement, or any amendments
thereto.
V4.8 (06/2002) CPR Service Agreement
8/8/2003
2002 Fidelity Management & Research Company
ARTICLE II. TERMS AND CONDITIONS
This Agreement is subject to the following terms and conditions:
1. Services: Fidelity shall have the responsibility to perform only those
services set forth in this Agreement, including any Appendices to this
Agreement. All other regulatory and administrative matters relating to
the Plan shall be the responsibility of the Employer and the Plan
Administrator. The Employer acknowledges that Fidelity does not provide
legal or tax advice, and that the Employer must obtain its own legal and
tax counsel for advice on the plan design appropriate for its specific
situation and on legal and tax issues pertaining to the administration of
the Plan.
2. Documents: The Employer must use the Fidelity CORPORATEplan for
RetirementSM ('CPR') Prototype Basic Plan Document, corresponding Adoption
Agreement, and Service Agreement. The Service Agreement includes any
Appendices or Amendments, which are expressly made part of the Service
Agreement. The Employer may not add, delete, or modify the documents in
any way without the written consent of Fidelity. The Employer shall be
responsible for completing and executing the Adoption Agreement,
Standardized or Non-Standardized. Fidelity as the Prototype Plan Sponsor
is responsible for updating and amending the Prototype plan document and
may not provide legal advice to the Employer on the completion and
execution of the documents. The Employer may only rely on the opinion
letter issued by the National Office of the Internal Revenue Service as
evidence that this Plan is qualified under section 401 of the Internal
Revenue Code to the extent provided for by the Internal Revenue Service
(IRS). The Employer is responsible for filing a request with the
appropriate IRS office to obtain an individual determination letter for
the Plan and for paying associated IRS user fees.
3. Related Employers: The Employer is responsible for determining if the
Employer is a member of a controlled group of businesses or an affiliated
service group, as those terms are defined by the Internal Revenue Code,
and for notifying Fidelity in writing of its determination. Fidelity is
under no obligation to verify the Employer's determination. Only members
of the Employer's controlled group or affiliated service group may
participate in the Plan. If the Standardized Adoption Agreement is
adopted by the Employer, all members of its controlled group or affiliated
service group must be included in the plan. Failure to do so may result
in disqualification of the Plan by the Internal Revenue Service. If the
Non-standardized Adoption Agreement is adopted by the Employer, group
members that participate in the Plan must be listed as Related Employers
in the Adoption Agreement. All employees of group members must be
considered for the coverage and contribution requirements of the Plan and
of any plan of a group member. If the Employer's controlled group or
affiliated service group status changes after initial retention of
Fidelity, the Employer must provide timely written notification to
Fidelity and take other appropriate action to include, exclude, or remove
group members or former group members from the Plan.
4. Conversion Method/Transition Period: An existing Employer plan converting
to Fidelity shall be subject to a transition period to facilitate the
movement of Participant records and Plan assets from the prior
recordkeeper and/or trustee to Fidelity. The responsibilities of the
parties, the procedures for the conversion, and the duration of the
transition period are dependent upon the conversion method(s) selected by
the Employer in the separate Conversion Strategy Agreement and are subject
to the conditions and limitations contained therein.
5. Investments: Fidelity shall have no discretion or authority with respect
to the investment of the Plan assets but shall act solely as a directed
trustee of the contributed funds. All Plan assets must be invested in the
Permissible Investments elected by the Employer and identified in Appendix
A and are subject to the terms and conditions contained therein. The
Employer may add, delete, or replace a Permissible Investment with another
by providing Fidelity with proper written direction at least thirty days
prior to the effective date of the change.
Forfeitures held by the Plan prior to application and contributions
received by Fidelity as to which investment instructions have not been
provided shall be invested in the Permissible Investment selected by the
Employer for such purposes or, absent Employer selection, in the most
conservative Permissible Investment designated in Appendix A, until
investment instructions have been received by Fidelity.
Delivery of prospectuses, amended prospectuses, and annual and semi-annual
reports for Permissible Investments may only be made to the Named
Fiduciary designated in Article II unless the Employer directs Fidelity in
writing to deliver said information to Participants or a Participant
requests said information in accordance with procedures communicated to
Participants by Fidelity.
6. Employer Investment Direction: If Employer investment direction is
elected by the Employer, then all Participant accounts must be invested in
Permissible Investments. A Participant shall not be allowed to make any
exchanges of his/her account balance. Fidelity shall provide the Employer
with procedures for exchanging Participant account balances between/among
mutual Fund(s) offered under the Plan. Exchanges requested by an
authorized Plan representative shall be executed within the time period
specified in the procedures. Fidelity reserves the right to modify the
procedures upon notice to the Employer.
7. Investment Directions by Participants: If Participant investment
direction is elected by the Employer, each Participant in the Plan shall
be permitted to direct the investment of his/her individual account
balance and future contributions among Permissible Investments through
Fidelity's telephone exchange system or internet exchange system, except
as otherwise provided in the Plan and this Agreement, including any
Appendices. The frequency of changes in investments shall be determined
under the rules applicable to the Permissible Investments unless the
Employer has adopted additional rules limiting the frequency of investment
changes in accordance with Plan. Except as otherwise provided in this
Agreement, including any Appendices, a proper exchange request received by
Fidelity prior to the closing of the New York Stock Exchange shall be
effective on that day. The Employer hereby directs Fidelity to act upon
such directions without questioning the authenticity of the direction
other than as provided in this section. A Participant shall be required
to provide his/her Social Security Number and personal identification
number. For security purposes, the Employer may direct that a Participant
using the telephone exchange system be required to respond to additional
questions (e.g., date of birth, date of hire) before being able to access
his/her accounts. Only authorized Plan contacts and the Participant shall
have access to a Participant's account.
8. Reliance and Indemnification: Fidelity may rely upon and act upon any
writing from any person authorized by the Employer to give instructions
concerning the Plan and may conclusively rely upon and be protected in
acting upon any written order from the Employer or upon any other notice,
request, consent, certificate, or other instructions or paper reasonably
believed by it to have been executed by a duly authorized person, so long
as it acts in good faith in taking or omitting to take any such action.
Fidelity need not inquire as to the basis in fact of any statement in
writing received from the Employer. Fidelity shall be entitled to
reasonably rely upon the information provided by the Employer in
performance of its duties hereunder. Unless resulting from Fidelity's
negligence or willful misconduct, the Employer shall indemnify and save
harmless Fidelity from any and all liabilities and expenses, including
without limitation, reasonable attorney's fees incurred or required to be
paid by Fidelity in connection with the Plan.
Notwithstanding anything in this Agreement to the contrary and subject to
the provisions of the attached Appendices to this Agreement, (i) any
direction, notice or other communication provided to the Employer or
Fidelity by another party required to be in writing by the Plan or this
Service Agreement, (ii) any service provided under this Agreement
requiring or utilizing written information, or (iii) any written
communication or disclosure to Participants required by the Plan or this
Service Agreement may be provided through any medium that is permitted
under applicable law or regulation and, to the extent so allowed, will no
longer require any writing to which reference is made in this Agreement.
9. Fees: As consideration for its services under this Agreement, Fidelity
shall be entitled to the fees in accordance with Article I, this Article
II, and any Appendices or amendments to this Agreement. Fees shall be
billed to the Employer or charged to Participant accounts as indicated.
The Employer is responsible for determining whether any fees paid from
Plan assets are reasonable expenses of administering the Plan as required
by the Employee Retirement Income Security Act of 1974, as amended
("ERISA"). Fees charged to Participant accounts shall be charged as a
flat dollar amount to all Participants unless otherwise indicated or
directed by the Employer. A reasonable additional fee shall be charged if
Fidelity has to reprocess or correct any contribution data transmission
due to excessive errors of the Employer or its payroll vendor, not to
exceed $100.00 per hour. The Employer will be notified by Fidelity prior
to incurring these charges. Fidelity shall be entitled to reasonable
compensation for its extraordinary costs and expenses incurred in the
event of termination of this Agreement. The Employer will be notified by
Fidelity prior to incurring these charges. In addition, Fidelity reserves
the right to charge a termination fee in an amount equal to a full year of
Administrative and Trustee fees under this Agreement in the event the
Employer terminates its relationship with Fidelity within one year after
the Implementation Date, unless resulting from Fidelity's willful
misconduct.
Unless otherwise indicated, all Fidelity fees under this Agreement,
including any Appendices, shall be billed in arrears to the Employer or
Participants, as applicable, on a quarterly basis during the twelve-month
annual billing cycle. An Employee is treated as a Participant for purposes
of the annual per-participant Administrative Services fee if he/she has an
account balance on any day in the twelve-month annual billing cycle. If
payment of the aforementioned fees is not received by Fidelity within
sixty days of receipt of Fidelity's invoice, the fees shall be paid from
available Plan forfeitures or shall be charged against the respective
accounts of all Participants on a per capita basis.
Fidelity may charge a separate Implementation Services Conversion Fee
under Article I if the Employer acquires another Company and merges the
acquired Company's plan with its Plan or receives additional assets for
its Plan. The Conversion Fee shall be determined after the relevant
information has been received by Fidelity, and it shall be communicated to
the Employer prior to the conversion, due to merger, acquisition,
takeover, or divestiture.
10. Duration and Amendment: This Agreement shall remain in effect for the
remainder of the current calendar year and shall thereafter be
automatically extended for successive one-year terms. Either party,
however, by sixty days prior written notice to the other, may terminate
this Agreement. The receiving party may agree to a shorter notice period.
This Agreement may be amended or modified at any time and from time to
time by an instrument executed by the parties. Notwithstanding the
foregoing, Fidelity reserves the right to amend unilaterally this Service
Agreement upon sixty days prior written notice to the Employer to update
services and procedures or to revise the fee schedule in accordance with
the terms thereof.
11. Service Providers: Fidelity Management Trust Company is the non-
discretionary Trustee of the Employer's Plan under the CORPORATEplan for
RetirementSM. Fidelity may use its affiliates in providing the services
described in this Agreement.
12. Construction and Interpretation: This agreement shall be construed in
accordance with the laws of the Commonwealth of Massachusetts except to
the extent such laws are superseded by Section 514 of ERISA. Unless
defined herein or a different meaning is clearly required by the context,
capitalized terms shall have the meanings set forth in the Plan.
SPECIMEN SIGNATURES
At least one person is required to be authorized to provide instructions to
Fidelity Management Trust Company regarding the CORPORATEplan for RetirementSM
account. Only the following person(s) designated below is/are authorized to
advise Fidelity on all plan administrative matters:
NAME & TITLE SPECIMEN SIGNATURE
Xxxxxxx X. Xxxx /s/ XXXXXXX X. XXXX
------------------------------ -----------------------------------------
VP, Human Resources
------------------------------ -----------------------------------------
------------------------------ -----------------------------------------
Xxxxxxx X. Xxxxxx /s/ XXXXXXX X. XXXXXX
------------------------------ -----------------------------------------
Benefits Manager
------------------------------ -----------------------------------------
------------------------------ -----------------------------------------
------------------------------ -----------------------------------------
------------------------------ -----------------------------------------
PROCEDURE FOR CHANGING SPECIMEN SIGNATURES:
The specimen signatures can be changed by the Employer at any time. To add a
new authorized signer, the Employer must send a letter of instruction signed
by an authorized individual to the designated Fidelity representative, with an
original specimen signature of the new authorized signer. To delete a signer,
the Employer should send a similar letter identifying the individual who is no
longer an authorized signer. The Employer must provide any change at least
ten business days prior to the date the change shall become effective.
INVESTMENT LITERATURE CONTACT
The Administrator designated in the Plan is the Named Fiduciary of the Plan.
The individual designated below shall receive on behalf of the Named Fiduciary
prospectuses and annual and semi-annual reports pertaining to the Permissible
Investment options of the Plan.
Xx. Xxxxxxx X Xxxxxx
---------------------------------------
(Name)
Benefits Manager
---------------------------------------
(Title)
00000 Xxxxx Xxxxxxxxxx Xxxx
---------------------------------------
(Address Line 1)
---------------------------------------
(Address Line 2)
Xxxxxxxxxx XX 00000
---------------------------------------
(City) (State) (Zip)
EXECUTION PAGE (FIDELITY'S COPY)
This Agreement shall be effective upon execution by both parties. By
executing this Agreement, the parties agree to terms and conditions contained
in the Agreement and the following attached Appendices:
Original Revision
Service Agreement Effective Date Date(s)
Articles I and II
Appendix A - Investment Schedule and Services 01/01/1996 06/24/2003
Appendix B - Enrollment and Education Services 06/24/2003
Appendix C - Contribution Processing Services 06/24/2003
Appendix D - Loan and Withdrawal Services 06/24/2003
Appendix E - Compliance Services 06/24/2003
Appendix F - Miscellaneous Additional Services 06/24/2003
In witness whereof, the parties hereto have caused this Agreement to be
executed by their duly authorized officers.
Employer: Employer:
/s/ XXXXXXX X. XXXX
------------------------------- -------------------------------
(Signature) (Signature)
Xxxxxxx X. Xxxx
------------------------------- -------------------------------
(Print Name) (Print Name)
VP, Human Resources
------------------------------- -------------------------------
(Title) (Title)
6/19/03
------------------------------- -------------------------------
(Date) (Date)
Note: Only one authorized signature is required to execute this Agreement
unless the Employer's corporate policy mandates two authorized
signatures.
Fidelity Management Trust Company:
/s/ XXXXXX X. XXXXXXX
-------------------------------
(Signature)
Xxxxxx X. Xxxxxxx
-------------------------------
(Print Name)
Authorized Signatory
-------------------------------
(Title)
June 23, 2003
-------------------------------
(Date)
EXECUTION PAGE (EMPLOYER'S COPY)
This Agreement shall be effective upon execution by both parties. By
executing this Agreement, the parties agree to terms and conditions contained
in the Agreement and the following attached Appendices:
Original Revision
Service Agreement Effective Date Date(s)
Articles I and II
Appendix A - Investment Schedule and Services 01/01/1996 06/24/2003
Appendix B - Enrollment and Education Services 06/24/2003
Appendix C - Contribution Processing Services 06/24/2003
Appendix D - Loan and Withdrawal Services 06/24/2003
Appendix E - Compliance Services 06/24/2003
Appendix F - Miscellaneous Additional Services 06/24/2003
In witness whereof, the parties hereto have caused this Agreement to be
executed by their duly authorized officers.
Employer: Employer:
/s/ XXXXXXX X. XXXX
------------------------------- -------------------------------
(Signature) (Signature)
Xxxxxxx X. Xxxx
------------------------------- -------------------------------
(Print Name) (Print Name)
VP, Human Resources
------------------------------- -------------------------------
(Title) (Title)
6/19/03
------------------------------- -------------------------------
(Date) (Date)
Note: Only one authorized signature is required to execute this Agreement
unless the Employer's corporate policy mandates two authorized
signatures.
Fidelity Management Trust Company:
/s/ XXXXXX X. XXXXXXX
-------------------------------
(Signature)
Xxxxxx X. Xxxxxxx
-------------------------------
(Print Name)
Authorized Signatory
-------------------------------
(Title)
June 23, 2003
-------------------------------
(Date)
APPENDIX A: INVESTMENT SCHEDULE AND SERVICES
Participant Accounts under the Trust shall be invested among the Permissible
Investment options listed below pursuant to Participant and/or Employer
directions and pursuant to the conditions and limitations contained in this
Appendix A. Unless specifically indicated otherwise in this Appendix A,
Appendix F, or an amendment to this Agreement, purchases, sales, and exchanges
of each Permissible Investment option are controlled by that Permissible
Investment's prospectus or other governing document(s).
1. Fidelity Funds (Core Options)
Fund # Fidelity Fund Name
0631 Fidelity Retirement Government Money Market Portfolio
0054 Fidelity Government Income Fund
0319 Fidelity Equity-Income II Fund
0022 Fidelity Contrafund
0330 Fidelity Dividend Growth Fund
0650 Spartan U.S. Equity Index Fund
0316 Fidelity Low-Priced Stock Fund
0337 Fidelity Mid-Cap Stock Fund
0325 Fidelity Diversified International Fund
0369 Fidelity Freedom Income Fund
0370 Fidelity Freedom 2000 Fund
0371 Fidelity Freedom 2010 Fund
0372 Fidelity Freedom 2020 Fund
0373 Fidelity Freedom 2030 Fund
0718 Fidelity Freedom 2040 Fund
0314 Fidelity Asset Manager(SM)
0321 Fidelity Asset Manager: Growth
The Employer agrees that the Fidelity Freedom funds listed above (all those
starting with 'Fidelity Freedom') are being selected as a group of all the
Fidelity Freedom funds currently available for the Plan. The Employer
understands that a choice can be made at any time to remove all Fidelity
Freedom funds as Permissible Investments for the Plan. The Employer agrees
that any change to the Permissible Investments for the Plan to remove Fidelity
Freedom funds will be effective as soon as administratively feasible for
Fidelity (after the Employer and Fidelity have amended this agreement to
reflect such change) and that the Employer will communicate to participants
the date and consequences of such change. The Employer hereby directs
Fidelity to add or remove as Permissible Investments for the Plan any Fidelity
Freedom fund being added to or removed from the group of all Fidelity Freedom
funds. Fidelity shall always give the Employer at least 90 days notice of the
date that funds available through the Freedom Fund group will change and the
Employer has until 20 days before such date to direct Fidelity to remove all
Fidelity Freedom funds as Permissible Investments for the Plan.
To the extent that the Employer selects as a Permissible Investment option
the Managed Income Portfolio of the Fidelity Group Trust for Employee
Benefit Plans ('Group Trust'), the Employer hereby (A) agrees to the terms
of the Group Trust and adopts said terms as a part of this Agreement and
(B) acknowledges that it has received from the Trustee copies of the
Fidelity Group Trust for Employee Benefit Plans, the Declaration of
Separate Fund for the Managed Income Portfolio, the Participation Agreement
for the Managed Income Portfolio, and the IRS Determination Letter for the
Group Trust. The Employer also acknowledges that plan-level redemptions
from the Managed Income Portfolio directed by the Employer require twelve
months advance written notice.
2. Non-Fidelity Funds (Core Options)
Annual Fee per plan: Fee Waived
Fee Paid By:
Fund # Non-Fidelity Fund Name BPS*
OMOD Lord Xxxxxx Mid-Cap Value Fund - Class A 0
OF5K Janus Adviser Capital Appreciation Fund - Class I 0
OFBK Baron Growth Fund 0
*Basis-point-per-annum fee charged by Fidelity on amounts invested in the
Non-Fidelity Fund is waived.
Fidelity shall provide recordkeeping services for Non-Fidelity Funds
subject to and in accordance with the terms and conditions of this Section:
a. For purposes of this Agreement, 'Non-Fidelity Fund' shall mean an
investment company registered under the Investment Company Act of 1940,
as amended, other than one advised by Fidelity Management & Research
Company, and specified in an agreement between Fidelity and the transfer
agent for such investment company ('Fund Vendor').
b. The Basis-point-per-annum fee charged by Fidelity shall be computed and
billed or charged in arrears quarterly based on the market value of Non-
Fidelity Funds held in Participant Accounts on the last business day of
the quarter. In addition to the fees specified above, Fidelity shall be
entitled to fees from the Fund Vendor as set forth in a separate agency
agreement with the Fund Vendor. Fidelity will make available
appropriate information concerning the current provisions of such
agreements electronically (currently through Plan Sponsor Webstation)
for the Employer's review.
c. The Fund Vendor shall prepare and provide descriptive information on the
funds for use by Fidelity in its written participant communication
materials. Fidelity shall utilize historical performance data obtained
from third-party vendors in communications with plan participants. The
Employer hereby consents to Fidelity's use of such materials and
acknowledges that Fidelity is not responsible for the accuracy of such
third-party information.
3. Employer Stock
Employer Stock Information*
Stock Name: Giant Industries, Inc. Stock Symbol: GI
Dividend Payments: Yes
Employer Contributions by: Cash
Annual Fee: $23,000.00
Fee Paid By: Employer
*The Employer is required to notify Fidelity of any changes in this
information and Fidelity reserves the right to adjust the annual fee for
Employer Stock immediately in the event of a change.
Unitized Share Accounting Fidelity shall recordkeep and trustee 'Employer
stock' subject to terms and conditions of the Plan and this Section
a. The 'Employer stock' and the Plan must meet the following requirements:
i. The 'Employer stock' must be publicly traded and Depository Trust
Company eligible.
ii. If the Plan allows Participant investment direction, the Plan must
comply with Section 404(c) of the Employee Retirement Income
Security Act of 1974, as amended ('ERISA'). The 'Employer stock'
may not be one of the 'core investment options' under Section
404(c).
iii. The 'Employer stock' must be 'qualifying employer securities'
within the meaning of Section 407(d)(5) of ERISA. Fidelity shall
not trustee or recordkeep stock of a company that is not a Related
Employer of the Employer.
b. Investments in 'Employer stock' shall be made via the 'Employer stock'
investment fund (the 'stock fund'), which shall consist of shares of
'Employer stock' and short-term liquid investments consisting of mutual
fund shares or commingled money market pool units, as agreed to by the
Employer and Fidelity, necessary to satisfy the 'stock fund's' cash needs
for transfers and payments. A target range for the short-term, liquid
investments shall be maintained for the 'stock fund'. The Named Fiduciary
shall, after consultation with Fidelity, establish and communicate to
Fidelity in writing such target range and a drift allowance for such
short-term, liquid investments. Such target range and drift allowance may
be changed by the Named Fiduciary, after consultation with Fidelity,
provided any such change is communicated to Fidelity in writing. Fidelity
is responsible for ensuring that the actual short-term, liquid investments
held in the 'stock fund' fall within the agreed-upon target range over
time, subject to Fidelity's ability to execute open-market trades in
'Employer stock' or to otherwise trade with the Employer. Purchases and
sales on the open market of 'Employer stock' shall be made in accordance
with the Fidelity's standard trading guidelines, as they may be amended
from time to time, as necessary to honor exchange and withdrawal activity
and to maintain the target range and drift allowance for the 'stock fund'.
Fidelity may temporarily exceed the drift allowance for the target range
when necessary to reach sufficient Available Liquidity (pursuant to
paragraph d below) to allow transactions to be processed.
c. Each Participant's interest in the 'stock fund' shall be measured in units
of participation. Such units shall represent a proportionate interest in
all assets of the 'stock fund,' which includes shares of 'Employer stock,'
short-term investments, and at times, receivables for dividends and/or
'Employer stock' sold and payables for 'Employer stock' purchased. A net
asset value (NAV) per unit shall be determined daily for each cash unit
outstanding of the 'stock fund.' Valuation of the 'stock fund' shall be
based upon: (i) the New York Stock Exchange closing price of the stock;
or (ii) if unavailable, the latest available price as reported by the
principal national securities exchange on which the 'Employer stock' is
traded; or (iii) if neither is available, the price determined in good
faith by the Trustee. The NAV shall be adjusted for gains or losses
realized on sales of 'Employer stock,' appreciation or depreciation in the
value of those shares owned, dividends paid on 'Employer stock' (to the
extent not used to purchase additional units of the 'stock fund' for
affected participants), interest on the short-term investments held by the
'stock fund,' payables and receivables for pending stock trades,
receivables for dividends not yet distributed, and payables for other
expenses of the 'stock fund,' including principal obligations, if any, and
expenses that, pursuant to Employer direction, the Trustee accrues or pays
from the 'stock fund.' The NAV will also be adjusted for commissions on
purchases and sales of 'Employer stock.'
d. Unless otherwise directed in writing pursuant to directions that Fidelity
can administratively implement, purchases and sales of units shall be made
as follows:
i. Subject to subparagraphs (I) and (II) below, purchases and sales of
units in the 'stock fund' (other than for exchanges) shall be made on
the date on which Fidelity receives from the Administrator in good
order all information, documentation, and wire transfers of funds (if
applicable), necessary to accurately effect such transactions.
Exchanges of units in the 'stock fund' shall be made in accordance
with the Exchange Guidelines provided in paragraph ii. hereof.
(I) Aggregate sales of units in the 'stock fund' on any day shall be
limited to the Available Liquidity of the 'stock fund' for that
day. For these purposes, Available Liquidity shall mean the
amount of short-term investments held in the fund decreased by
any outgoing cash for expenses then due, payables for loan
principal, and obligations for pending stock purchases, and
increased by incoming cash (such as contributions, exchanges in,
loan repayments) and to the extent credit is available and
allocable to the 'stock fund', receivables for pending stock
sales. In the event that the requested sales exceed the
Available Liquidity, then transactions shall be processed giving
precedence to distributions, loans and withdrawals, and otherwise
on a first-in first-out (FIFO) basis, as provided in the
Specified Hierarchy stated in paragraph iii. hereof. So long as
the 'stock fund' is open for such transactions, sales of units
that are requested but not processed on a given day due to
insufficient Available Liquidity shall be suspended until
Available Liquidity is sufficient to honor such transactions in
accordance with the Specified Hierarchy.
(II) Fidelity shall close the 'stock fund' to sales or purchases of
units, as applicable, on any date on which trading in the
'Employer stock' has been suspended or substantial purchase or
sale orders are outstanding and cannot be executed.
ii. Exchange Guidelines. Provided that the 'stock fund' is open for
purchases and sales of units, the following rules will govern
exchanges:
(I) Participants may contact Fidelity on any day to exchange from
mutual funds, or any GIC fund or managed income portfolio into
the 'stock fund.' If the request is confirmed before the close
of the market (generally, 4:00 p.m. ET) on a business day, it
will receive that day's trade date. Requests confirmed after the
close of the market on a business day (or on any day other than a
business day) will be processed on a next business day basis.
(II) Participants may contact Fidelity on any day to exchange the
'stock fund' to a mutual fund or any GIC fund or managed income
portfolio. If Fidelity accepts the request conditionally before
the close of the market (generally 4:00 p.m. ET) on any business
day and Available Liquidity is sufficient to honor the trade
after Specified Hierarchy rules are applied, it will receive that
day's trade date. Requests accepted conditionally after the
close of the market on any business day (or on any day other than
a business day) will be processed on a next business day basis,
subject to Available Liquidity for such day after application of
Specified Hierarchy rules. If Available Liquidity on any day is
insufficient to honor the trade after application of Specified
Hierarchy rules, it will be suspended until Available Liquidity
is sufficient, after application of Specified Hierarchy rules, to
honor such trade, and it will receive the trade date and Closing
Price of the date on which it was processed.
iii. Specified Hierarchy. The following procedures shall govern sales
of the 'stock fund' requested for a day on which Available
Liquidity is insufficient:
(I) Loans, withdrawals and distributions will be aggregated and
placed first in the hierarchy. If Available Liquidity is
sufficient for the aggregate of such transactions, all such
loans, withdrawals and distributions will be honored. If
Available Liquidity is insufficient for the aggregate of such
transactions, then no such loans, withdrawals or distributions
will be honored.
(II) If Available Liquidity has not been exhausted by the aggregate
of loans, withdrawals and distributions, then all remaining
transactions involving a sale of units in the Stock Fund shall
be grouped on the basis of when such requests were received,
in accordance with standard procedures maintained by the
Trustee for such grouping as they may be amended from time to
time. To the extent of Available Liquidity, all transactions
in a group will be honored, on a FIFO basis. If Available
Liquidity is insufficient to honor all transactions within a
group, then none of such transactions in the group will be
honored.
Transactions not honored on a particular day due to insufficient
Available Liquidity shall be honored, using the hierarchy specified
above, on the next business day on which there is Available
Liquidity.
4. Annual Fee for Excess Core Permissible Investment Options
The fees stated in this Service Agreement, including any Appendices and
amendments hereto, take into consideration the Core Permissible Investment
options selected by the Employer in this Appendix A and include up to 15
Core Permissible Investment options with no additional annual fee. The
annual fee for each Core Permissible Investment option in excess of 15 is
$500.00 per option and such fee is in addition to any fees specified
elsewhere in this Service Agreement, including any Appendices and
amendments hereto. The annual fee for excess Core Permissible Investment
options shall be billed or charged quarterly in arrears and paid by
Employer. The Fidelity Freedom funds, Fidelity Select Foundation, and
Mutual Fund Window collectively count as one Permissible Investment option
each. Any change to the Core Permissible Investment options selected by
the Employer after the effective date of this Service Agreement shall
require an amendment to this Service Agreement and may result in amended
or additional fees.
5. Mutual Fund Window
Participants may participate in a Mutual Fund Window arrangement under the
Plan, hereinafter referred to as 'MFW'. Fidelity shall provide
recordkeeping services for MFW in accordance with the terms and conditions
of this Section.
Additional Fees:
Setup Fee per Plan: Fee Waived
Fee Paid By:___________
Annual Fee per Plan: Fee Waived
Fee Paid By:___________
Quarterly Fee per Participant: Fee Waived
Fee Paid By:___________
Terms:
a. MFW allows a participant to invest in any of the Fidelity Funds listed
below.
b. The quarterly per participant fee will be assessed for every participant
having a balance at the end of the billing period in any fund available
only through this MFW. Participants may invest in any of the other
permissible investments (hereinafter 'Core Funds') described in other
sections of Appendix A without being subject to these MFW fees. The
annual fee for excess permissible investment options listed in Appendix A
shall only apply to those selected Core Funds.
c. The following is a list of all other funds in which a Plan Participant may
invest through MFW:
Fund # Fidelity Fund Name
0003 Fidelity Fund
0004 Fidelity Puritan Fund
0005 Fidelity Trend Fund
0015 Fidelity Xxxxxx Xxx Fund
0023 Fidelity Equity-Income Fund
0025 Fidelity Growth Company Fund
0026 Fidelity Investment Grade Bond Fund
0032 Fidelity Intermediate Bond Fund
0038 Fidelity Capital & Income Fund
0039 Fidelity Value Fund
0040 Fidelity Mortgage Securities Fund
0073 Fidelity Independence Fund
0093 Fidelity OTC Portfolio
0094 Fidelity Overseas Fund
0301 Fidelity Europe Fund
0302 Fidelity Pacific Basin Fund
0303 Fidelity Real Estate Investment Portfolio
0304 Fidelity Balanced Fund
0305 Fidelity International Growth & Income Fund
0307 Fidelity Capital Appreciation Fund
0308 Fidelity Convertible Securities Fund
0309 Fidelity Canada Fund
0311 Fidelity Utilities Fund
0312 Fidelity Blue Chip Growth Fund
0315 Fidelity Disciplined Equity Fund
0318 Fidelity Worldwide Fund
0320 Fidelity Stock Selector
0322 Fidelity Emerging Markets Fund
0324 Fidelity Aggressive Growth Fund
0328 Fidelity Asset Manager: Income
0331 Fidelity New Markets Income Fund
0332 Fidelity Export and Multinational Fund
0334 Fidelity Global Balanced Fund
0335 Fidelity Aggressive International Fund
0336 Fidelity Small Cap Independence Fund
0338 Fidelity Large Cap Stock Fund
0341 Fidelity Europe Capital Appreciation Fund
0347 Fidelity Asset Manager: Aggressive
0349 Fidelity Latin America Fund
0350 Fidelity Japan Fund
0351 Fidelity Southeast Asia Fund
0384 Fidelity Small Cap Retirement Fund
0397 Spartan Total Market Index Fund
0450 Fidelity Short-Term Bond Fund
0500 Fidelity Fifty
0630 Fidelity Retirement Money Market Portfolio
0632 Fidelity Managed Income Portfolio
0651 Fidelity U.S. Bond Index Fund
0662 Fidelity Institutional Short-Intermediate Government Fund
0708 Fidelity Structured Large Cap Value Fund
0762 Fidelity Structured Mid Cap Value Fund
0763 Fidelity Structured Large Cap Growth Fund
0793 Fidelity Structured Mid Cap Growth Fund
0794 Fidelity Inflation-Protected Bond Fund
0812 Fidelity Ultra-Short Bond Fund
0818 Fidelity International Small Cap Fund
0820 Fidelity Total Bond Fund
The Employer may not add, delete, or replace any investment option identified
in this Appendix A within 90 days of the Plan's adding the MFW.
The Employer understands that this MFW service is an investment selection of a
certain group of funds currently available for the Plan and that the funds
present in this MFW service change over time. The Employer understands that a
choice can be made at any time to change from the MFW service to another
investment platform (another window or a platform without a window investment)
offered by Fidelity and available to the Plan. The Employer will always have
the option to move to an investment platform of 15 Fidelity Funds (not Select
Funds) chosen from among those available to the Plan. The Employer agrees
that any change of investment platform will be effective as soon as
administratively feasible for Fidelity (after the Employer and Fidelity have
amended this agreement to reflect such change) and that the Employer will
communicate to participants the date and consequences of such change.
The Employer hereby directs Fidelity to add new funds to the Permissible
Investments for the Plan as those funds are added to MFW service. Fidelity
shall always give the Employer at least 90 days notice of the date that new
fund(s) will become available through the MFW service and the Employer has
until 20 days before such date to direct Fidelity not to make any such new
fund or funds available for the Plan. The Employer understands that, since
this service is a package service and Fidelity is unable to customize this
package, the Employer's decision not to add certain fund(s) may mean that the
Plan is unable to remain on its current MFW service. If the Employer's
decisions make the Plan unable to remain on its current MFW service, the
Employer agrees to choose an entirely different investment platform (another
MFW service or a platform without a MFW service) for the Plan at least 10
business days before such new funds are to be added to the current MFW
service.
The Employer hereby directs Fidelity to remove from the Permissible
Investments for the Plan any funds being removed as a fund available under the
MFW service ('Non-MFW Funds'). Fidelity shall always give the Employer at
least 90 days notice of the date that a fund or funds will become Non-MFW
Funds. If the Employer decides to change any of the Core Permissible
Investments for the Plan, the Employer agrees that Fidelity may reassess the
Plan's fee structure and charge additional fees based upon the Core
Permissible Investments for the Plan resulting from the Employer's decision.
The Employer hereby directs Fidelity to exchange all balances present in the
any such Non-MFW funds, on the date such a Non-MFW Fund ceases to be a
Permissible Investment for the Plan, into the default investment for the
Plan.
The Employer agrees that any closure of a fund that is part of the MFW service
will be treated as a fund being removed from the MFW service pursuant to the
paragraph immediately preceding, except that Fidelity may adjust notice
timeframes as circumstances dictate. The Employer further agrees that anytime
a fund within the MFW service merges completely (thus ceasing to exist) into a
fund that is not currently a Permissible Investment under the Plan, that such
fund will be treated as if it was closing pursuant to the previous sentence.
Fidelity agrees that anytime two funds that are Permissible Investments under
the Plan merge, Fidelity will assist the Employer with communicating in
advance the consequences of the merger to its Plan participants. The Employer
agrees that when two Permissible Investments merge Plan participants who do
not act before the date of the merger will have their account balances in each
such fund combined in the resulting fund. If a merger of two Permissible
Investments will result in the Plan having one less Core Permissible
Investment, Fidelity agrees to give the Employer the opportunity to remove the
resulting fund from the MFW service and assign it as a Core Permissible
Investment. The Employer understands that the timing of the merger of funds
is outside of the control of the Trustee and that all assistance to be
provided the Employer will always be on a best efforts basis.
The Plan is intended to constitute a plan described in ERISA Section 404(c)
and regulations issued thereunder. The Employer shall not be relieved of
fiduciary responsibility for the selection and monitoring of all Permissible
Investments under the Plan, including any constituting part of the MFW.
APPENDIX B: ENROLLMENT AND EDUCATION SERVICES
Fidelity shall provide Enrollment and Education Services as outlined in this
Appendix B. Consultation with a Fidelity Education Consultant is available to
identify additional needs in the future.
1. {Reserved}
2. Ongoing Enrollment and Educational Services provided at no additional
charge
- Enrollment Kits for newly eligible Participants
- Ongoing Education Curriculum (one per year)
- Retirement Benefits Line
- Stages Magazines
- Stages Program for Retirees, Pre-retirees and Job Changers
- NetBenefits Internet Service
- Unless the Employer specifically directs Fidelity otherwise in writing,
Plan Participants will be provided educational and informational
materials about integrated Fidelity investment opportunities through the
Fidelity Employee Investment Services program.
- Participant Statements:
Fidelity will mail Participant statements directly to Participants'
homes except for individual Participants who have indicated through
Automated Channels (Fidelity Automated Retirement Benefits Line,
NetBenefitsSM World Wide Web Internet service, or any other service
subsequently employed by Fidelity to facilitate electronic plan
administration) that they desire to receive statements only through
Automated channels.
Notwithstanding any of the above, a Participant will always have the
ability to request a written statement at least as frequently as legally
required.
- In the event that Fidelity, or any of its affiliates, provides tools or
services that estimate the initial eligible entry date for Employees
based on Plan design and assumed achievement of some Plan eligibility
variables, Fidelity does not represent, warrant, guarantee or certify
that such estimates are accurate. The Employer agrees that Fidelity has
no responsibility for any such estimates.
- Fidelity may from time to time produce communication materials and forms
that the Employer may use regarding the Plan. The Employer acknowledges
that it is solely responsible for any such communication materials and/or
forms, or modification thereof, ultimately distributed or otherwise used
in connection with the Plan.
3. Enrollment and Educational Services available for additional charge
- Additional Employee Education Meetings
- Additional Enrollment Kits for existing Participants
- Savings Plan Enrollment Video Kit
4. Fees for Enrollment and Education Services
Except as otherwise provided in this Appendix B, fees for Enrollment and
Education Services shall be billed or charged in full as of the invoice
date following the date the services are provided.
APPENDIX C: CONTRIBUTION PROCESSING
Fidelity shall provide contribution processing services as outlined in this
Appendix C and subject to the terms and conditions contained herein.
1. The Employer shall be responsible for calculating and effecting Participant
and Employer contributions to the Plan and transmitting such contributions
and associated contribution data to Fidelity.
2. The Employer must consolidate all contribution data and loan repayment
information for multiple payroll cycles and/or multiple sites into one
transmission. Contribution data shall be received by Fidelity via Plan
Sponsor Webstation (PSW), or other electronic medium permitted by Fidelity,
in the manner specified. The Employer's computer system must meet certain
minimum specifications to enable this service.
3. Following the receipt of contribution and/or loan repayment data in good
order (as determined by Fidelity), the Employer shall either initiate a
wire transfer or allow Fidelity, through any of its affiliates, to request
an electronic funds transfer through Automated Clearing House ("ACH") to
fund the contribution amount. Contributions received in good order will be
credited to Participants' accounts on the business day they are received,
if received prior to the close of the New York Stock Exchange's business
day. Before the Employer may fund through ACH, the Employer must have
completed and signed a valid Service Setup Form.
4. Notwithstanding section 3 contained herein, Fidelity reserves the right to
require the Employer to wire transfer any contribution. Unsolicited or
improperly formatted wire transfers may not be invested until properly
identified and reconciled. Regardless of the method of contribution
remittance, the Employer is always responsible for funding contributions to
the Trust within legal time limits.
5. In the event that Fidelity, or any of its affiliates, provides tools or
services to assist the Employer with the calculation of the Employer's
Matching Employer Contribution and/or Nonelective Employer Contribution,
Fidelity does not represent, warrant, guarantee or certify that such
calculations are accurate. The Employer agrees that Fidelity has no
responsibility for any such calculations.
APPENDIX D: LOAN AND WITHDRAWAL SERVICES
Loans and withdrawals from the Plan shall be processed in accordance with the
provisions of the Plan and this Appendix D. Fidelity shall provide loan and
withdrawal processing services subject to the terms and conditions of this
Appendix D.
1. Participant Loans
Loan setup fee per loan: $75.00
Fee Paid By: Participants
Annual loan maintenance fee per loan: $25.00
Fee Paid By: Participants
Pre-Approved Loans
This Section includes the Loan Policy adopted in accordance with the Plan.
All other provisions governing Participant loans are included in the Plan.
This Section is effective for loans made on or after the Effective Date of
the CORPORATEplan for RetirementSM. Subject to paragraph f. below, other
loans made under the Plan shall continue under their existing terms until they
are repaid.
a. Administration - The Employer shall collect and remit all principal and
interest payments to Fidelity and keep the proceeds of such loan
repayments separate from the other assets of the Employer, clearly
identifying such assets as Plan assets.
The Employer hereby directs Fidelity that all Participant loans shall be
considered pre-approved by the Employer and there shall not be any advance
notification to the Employer of any Participant loan. The Employer must
provide Fidelity with all applicable loan repayment frequencies for
Participants by location, division, or region. Plans converting to The
CORPORATEplan for RetirementSM must provide the highest outstanding loan
balance(s) in the twelve months prior to the conversion date. If the
Employer fails to provide this information, the Employer shall review and
approve all loan requests via Plan Sponsor Webstation (or any other
service subsequently employed by Fidelity to facilitate electronic plan
sponsor administration, hereinafter PSW) for the first twelve months of
the Plan's administration under The CORPORATEplan for RetirementSM.
Currently, the following types of loans require Plan Administrator review
and approval prior to such distributions being processed:
- Loans subject to spousal consent
- Loans only permitted when hardship circumstances are present
If, subsequent to the execution of this Agreement, the Employer directs
Fidelity in writing that Participant loans shall no longer be considered
pre-approved, then the Employer shall review and approve all loan requests
via PSW.
b. Application Procedure - The Participant shall use Automated Channels
(Fidelity Automated Retirement Benefits Line, NetBenefitsSM World Wide Web
Internet service, or any other service subsequently employed by Fidelity
to facilitate electronic plan administration) to apply for a loan.
Participant loan requests that cannot be serviced via Automated Channels
shall be referred to the Employer for assistance. To originate a
Participant loan, the Participant shall direct Fidelity as to the term and
amount of the loan to be made from his/her account. Such directions shall
be made by use of the Automated Channels maintained for such purpose by
Fidelity or its agent. The Automated Channels shall determine, based on
the current value of the Participant's account on the date of the request
and any guidelines provided by the Employer, the amount available for the
loan. The vested percentage on Fidelity's Participant Recordkeeping
System (FPRS) shall be used to process the loan. The Employer is
responsible for ensuring that the proper vested percentage for each
Participant is always maintained on FPRS. Based on the interest rate
supplied by the Employer in accordance with the terms of the Plan, the
Automated Channels shall advise the Participant of such interest rate, as
well as the installment payment amounts. Fidelity shall distribute the
loan note with the proceeds check directly to the Participant. Fidelity
shall also distribute the required Truth-In-Lending disclosures, if
applicable, to the Participant. To facilitate recordkeeping, Fidelity may
destroy the original of any promissory note made in connection with a loan
to a Participant under the Plan, provided that Fidelity first creates a
duplicate by a photographic optical scanning or other process. The
duplicate shall yield a reasonable facsimile of the promissory note and
the Participant's signature thereon. The duplicate may be reduced or
enlarged in size from the actual size of the original promissory note.
c. Conditions and Limitations -
i. Minimum Principal Amount. The minimum principal amount of any loan
is $1,000.00.
ii. Duration. The repayment period of any loan shall be no more than
five years unless such loan is for the purchase of a Participant's
primary residence, in which case the repayment period may not extend
beyond 10 years from the date of the loan. A loan becomes
immediately due and payable upon a Participant's termination of
employment, death or disability.
iii. Sources. The Administrator may provide that loans only be made from
certain contribution sources within Participant Account(s) by
notifying the Trustee in writing of the restricted source.
iv. Purpose: A loan will be granted for any purpose.
v. Repayment Method. A loan to an Employee shall be repaid at least
quarterly by payroll. If repayment is not made by payroll deduction,
a loan shall be repaid by the Employee to the Employer. Loan
repayments are forwarded to Fidelity, by the Employer, in the same
manner and frequency as contributions.
vi. Outstanding Loans. A Participant may have one loan outstanding at a
time. A Participant with an existing loan may not apply for another
loan until the existing loan is paid in full. Also, a Participant
may not (1) refinance an existing loan, (2) apply for an additional
loan for the purpose of paying off an existing loan, or (3) apply for
more than one loan during each Plan Year.
d. Interest Rate - The Employer shall determine and communicate to Fidelity a
reasonable rate of interest based on the prevailing interest rates charged
by persons in the business of lending money for loans which would be made
under similar circumstances. The interest rate shall remain fixed
throughout the duration of the loan.
e. Prepayment - A Participant may prepay the entire outstanding loan balance
prior to maturity without penalty.
f. Repayment Suspension / Re-amortization - Loan repayments may not be
suspended or re-amortized except as provided in this subsection. Loan
repayments may only be suspended if the participant is on a leave of
absence (LOA) from the Employer and never for more than 12 months unless
the LOA is pursuant to Internal Revenue Code (IRC) Section 414(u). Loan
payments suspended due to an LOA must resume following the conclusion of
the LOA (or the 12 month period described in the previous sentence). The
Employer is required to inform Fidelity of the dates for all loan
repayment suspensions and resumptions, but this information may be
transmitted electronically. In the case of payments resuming following
suspension due to an LOA, the loan may be re-amortized to allow for level
payments, but the amount of each payment must not be less than the amount
required under the terms of the original loan. When loan repayments are
to resume following a participant's LOA, the Employer must direct Fidelity
as to whether or not to re-amortize the remaining balance of the loan. The
repayment period for the remaining balance of a loan may never be extended
beyond 5 years from the date of the original loan unless there is an LOA
pursuant to IRC Section 414(u) or the loan is a personal residence loan.
The Employer may also direct Fidelity to re-amortize loans for
participants whose payroll frequency has changed during the period of the
loan or whose established loan repayment frequency was incorrect, but that
re-amortization cannot extend payments beyond the original term of the
loan.
g. Default - A Participant's loan shall be considered in default at the end
of the calendar quarter following a calendar quarter (end of the 'cure
period') for which there is outstanding any part of any payment due
(principal or interest). The Employer agrees to provide to Fidelity
information regarding the status of participants relating to loan
repayments. Fidelity agrees to provide the Employer with information
regarding the repayment status of outstanding loans and thereafter to
provide notices to Participants regarding late, missing or insufficient
payments relating to loans they have outstanding. The Employer hereby
directs Fidelity to default loans of Participants , in accordance with the
Plan, after Participants have defaulted by the terms of their loans, but
in no event later than the date legally required. Notwithstanding the
above, based upon the information Fidelity has provided regarding the
repayment status of outstanding loans, the Employer may direct Fidelity
not to provide notices of delinquency for specific Plan Participants,
however, an Employer cannot direct Fidelity to delay the loan default.
h. Pre-existing Loans - Loans existing prior to the Effective Date of the
CORPORATEplan for RetirementSM shall continue under their existing terms
until repaid. A Participant may not apply for a new loan until that
Participant has less loans outstanding than the number of loans allowed
pursuant to paragraph c., vi. Outstanding Loans, above. Fidelity shall
not accept any pre-existing loans that require Fidelity to hold as
security for the loan property other than the Participant's vested
account.
i. Fees - Loan Set-Up fees shall be billed or charged in full on the first
invoice date following origination of the loan. Annual loan maintenance
fees shall be accrued and billed or charged
quarterly in arrears. Notwithstanding any provision or designation herein
to the contrary, the Employer shall be responsible for the payment of
annual loan maintenance fees on pre-existing loans unless the loan terms
allow payment by Participants.
2. Participant Withdrawals
Pre-Approved Withdrawals
Participant withdrawals and distributions shall be processed in accordance
with the provisions of the Plan and subject to the following terms and
conditions:
a. The Employer hereby directs Fidelity that all Participant withdrawals
shall be considered pre-approved by the Employer and there shall not be
any advance notification to Fidelity of any Participant withdrawal.
b. Participants shall use Automated Channels (Fidelity Automated Retirement
Benefits Line, NetBenefitsSM World Wide Web Internet service, or any other
service subsequently employed by Fidelity to facilitate electronic plan
administration) to request withdrawals. Participant withdrawals that
cannot be serviced via the Automated Channels shall be referred to the
Employer for assistance. The Employer understands that currently the
following types of withdrawals cannot be completed through Automated
Channels:
i. distributions as a result of the Plan's failure of any required
Internal Revenue Code test
ii. minimum required distributions
iii. distributions to an alternate payee under a qualified domestic
relations order prior to establishment of an Account for the
alternate payee
iv. distributions to a beneficiary prior to establishment of an Account
for the beneficiary
v. installment payments
The Employer agrees that Fidelity may expand the Automated Channels
service to include other types of withdrawals by giving notice (which may
be an electronic transmission) to the Employer in advance. The Employer
is responsible for updating the status codes, applicable dates, and other
appropriate information for participants via Plan Sponsor Webstation
(PSW), or other agreed upon transmission.
c. Participant withdrawals shall be processed any business day during any
month except that no withdrawals shall be processed from December 15
through January 1. The Automated Channels shall determine the amount
available for withdrawal based on the current value of the Participant's
Account on the date of the request and any guidelines provided by the
Employer. The vested percentage on Fidelity's Participant Recordkeeping
System (FPRS) shall be used to process the distribution. The Employer is
responsible for ensuring that the proper vested percentage for each
Participant is always maintained on FPRS. Fidelity shall distribute
withdrawals directly to Participants based upon the addresses of record.
d. Currently, the following distributions require Plan Administrator review
and approval prior to such distributions being processed:
i. withdrawals subject to spousal consent
ii. hardship withdrawals
iii. protected benefit forms only available to a specified class of
participants
If, subsequent to the execution of this Agreement, the Employer directs
Fidelity in writing that some or all types of distribution shall no longer
be considered pre-approved, then the Employer shall review and approve
each such distribution request through PSW.
APPENDIX E: COMPLIANCE SERVICES
1. Nondiscrimination Testing
Fidelity shall not perform nondiscrimination testing services for the
Plan. The Employer shall be responsible for performing all
nondiscrimination tests required by the Internal Revenue Code.
2. Form 5500 Services
Fidelity shall not provide Form 5500 Services for the Plan. The Employer
shall be responsible for the completion and filing of the Form 5500.
APPENDIX F: MISCELLANEOUS
The provision(s) as identified in this Appendix F shall supercede the
referenced provision(s) of this Agreement, subject to the terms and conditions
contained herein. For provision(s) below identified as exceptions to the Plan
(requiring an amendment to the CORPORATEplan for RetirementSM), the Employer
hereby agrees to obtain a favorable determination letter on the Plan from the
Internal Revenue Service.
Title: Amendment to Eligibility Service Requirement
Description: The Employer will provide an amendment that allows for different
Eligibility Service Requirements for different groups of
Employees.
Exception Fee: Fee Waived
Fidelity hereby agrees to allow an amendment to the CORPORATEplan for
RetirementSM to incorporate a Plan provision to accomplish the above stated
purpose. Amending the Plan to add such a provision will make the Plan
individually designed and the Employer hereby agrees to accept all
consequences of such a designation (see attached).
Title: Amendment to Compensation
Description: The Employer will provide an amendment that excludes any amount
realized from the exercise of qualified or nonqualified stock
options and any Compensation for the portion of the Plan Year
during which the employee is classified by the Employer as an
employee of Giant Yorktown, Inc. from the definition of
Compensation.
Exception Fee: Fee Waived
Fidelity hereby agrees to allow an amendment to the CORPORATEplan for
RetirementSM to incorporate a Plan provision to accomplish the above stated
purpose. Amending the Plan to add such a provision will make the Plan
individually designed and the Employer hereby agrees to accept all
consequences of such a designation (see attached).
Title: Change to Loan Policy in Appendix D
Description: Participant will be permitted to initiate up to two loans in a
given plan year. While Fidelity will produce Participant
communication materials and forms for use by the Employer, the
Employer must provide any necessary language summarizing this
provision as well as identify which materials and forms would
use this language.
Exception Fee: Fee Waived
Title: Change to Loan Policy in Appendix D
Description: Loan availability is to be computed based on the entire account
balance except for the Non-Elective Employer Contribution Stock
(EMPLOYER CONTRIB STOCK SOURCE) and the ESOP Transfer Stock
(TRANSFER ASSETS STOCK SOURCE) accounts and is to be withdrawn
from those same accounts. While Fidelity will produce
Participant communication materials and forms for use by the
Employer, the Employer must provide any necessary language
summarizing this provision as well as identify which materials
and forms would use this language.
Exception Fee: Fee Waived
Title: Amendment to Investment Direction
Description: The Employer will provide an amendment that allows for Employer
investment direction for one of the Non-Elective Employer
Contribution account and Employee Investment direction from the
other Non-Elective Employer Contribution account.
Exception Fee: Fee Waived
Fidelity hereby agrees to allow an amendment to the CORPORATEplan for
RetirementSM to incorporate a Plan provision to accomplish the above stated
purpose. Amending the Plan to add such a provision will make the Plan
individually designed and the Employer hereby agrees to accept all
consequences of such a designation (see attached).
Title: Amendment to Non-Elective Employer Contribution
Description: The Employer will provide an amendment that allows it to decide
upon funding of each contribution if the Employer or Employee
will direct investment.
Exception Fee: Fee Waived
Fidelity hereby agrees to allow an amendment to the CORPORATEplan for
RetirementSM to incorporate a Plan provision to accomplish the above stated
purpose. Amending the Plan to add such a provision will make the Plan
individually designed and the Employer hereby agrees to accept all
consequences of such a designation (see attached).
Title: Amendment to Investment Direction
Description: The Employer will provide an amendment that allows for employee
investment direction in all restricted accounts upon attaining
either age 55 and 10 years of service, or age 59.5.
Exception Fee: Fee Waived
Fidelity hereby agrees to allow an amendment to the CORPORATEplan for
RetirementSM to incorporate a Plan provision to accomplish the above stated
purpose.
Amending the Plan to add such a provision will make the Plan individually
designed and the Employer hereby agrees to accept all consequences of such a
designation (see attached).
Attachment to Appendix F
of the
CORPORATEplan for RetirementSM Service Agreement
Article II, Section 2 of the CORPORATEplan for RetirementSM Service Agreement
provides that the Employer may not add, delete, or modify the CORPORATEplan
for RetirementSM prototype documents in any way without the written consent of
Fidelity. In Appendix F of the CORPORATEplan for RetirementSM Service
Agreement, Fidelity gave its written consent that this provision be waived
solely for the purpose of allowing the company to make a certain amendment to
the prototype plan. The Employer will be responsible for drafting the
amendment to which reference is made in Appendix F. As a result of this
amendment, the Employer's Plan will not be able to rely on the opinion letter
Fidelity received from the IRS for the CORPORATEplan for RetirementSM with
respect to the Employer's Plan. The Employer's Plan will be individually
designed, and the Employer will incur the 'user' fee for an individually
designed plan instead of the fee for a prototype plan in filing for an IRS
determination letter. The Employer will be responsible for the continuing
qualification of the plan, including amending it to comply with the required
Internal Revenue Service guidelines. Fidelity will provide the Employer with
a copy of any model amendments or updates to the Fidelity Prototype plan. The
Employer shall be responsible for retaining the provision allowed by Appendix
F (if so desired) in any restated version of the Fidelity Prototype Plan
adopted by the Employer. While Fidelity will generate a Summary Plan
Description for the Employer's Plan, the Employer must provide any necessary
language summarizing the amendment. Finally, the Employer must give Fidelity
the opportunity to review any other amendment that the Employer proposes to
the Plan, allowing Fidelity to approve or reject the amendment based upon its
impact on the operation of the Plan.
