ADDENDUM To Transfer Agency and Service Agreement between Natixis Funds and Loomis Sayles Funds and Boston Financial Data Services, Inc.
Exhibit (h)(1)(viii)
ADDENDUM
To Transfer Agency and Service Agreement
between
Natixis Funds and Xxxxxx Xxxxxx Funds
and
Boston Financial Data Services, Inc.
This Addendum (“Addendum”) to the Transfer Agency and Service Agreement dated October 1, 2005 (the “Agreement”), by and among Boston Financial Data Services, Inc. (the “Transfer Agent”) and each of the entities listed on the signature page hereto (each, a “Fund”) is made as of September 12, 2014, (the “Addendum Effective Date”).
NOW THEREFORE, the parties agree to supplement the Agreement as follows:
| 1. | Background. Transfer Agent has enhanced its lost shareholder, escheatment, and shareholder outreach business line to assist its clients with their federal and state unclaimed property requirements (the “UPA Services”). |
| 2. | UPA Services. Subject to the Funds’ payment of the fees for the UPA Services as defined herein set forth on Exhibit B attached hereto (the “UPA Service Fee”), Transfer Agent agrees to provide the UPA Services described on Exhibit A attached hereto (“UPA Services”). Transfer Agent agrees that the UPA Services will comply with all applicable federal laws, rules and regulations including, but not limited to Rule 17Ad-17 under the Securities Exchange Act of 1934, as amended (“Exchange Act”) and privacy laws, and will use its best efforts to ensure that the UPA Services will comply with all applicable state laws, rules and regulations, including but not limited to, state escheatment laws (as interpreted by the Transfer Agent using its best efforts), and privacy laws. Upon written consent of the Funds, Transfer Agent may subcontract all or a portion of the UPA Services to a third-party (“UPA Subcontractor”). Transfer Agent shall be fully responsible and liable to the Funds for the acts and omissions of the UPA Subcontractor as it is for its own acts, omissions, and representations in connection with the UPA Services. The Transfer Agent advises the Funds that as of the date of this Addendum the UPA Subcontractor is Venio LLC d/b/a Xxxxx. The Funds acknowledge that the Transfer Agent may receive agreed upon portions of the compensation paid by shareholders to the UPA Subcontractor in connection with the Additional Asset Searches set forth in Exhibit D attached hereto. |
| 3. | Integration. This Addendum shall be integrated into and form part of the Agreement as of the Addendum Effective Date. In the event of any inconsistency between this Addendum and the Agreement, with respect to the services set forth on Exhibit A, this Addendum shall control. Except as supplemented herein, the remaining terms and provisions of the Agreement shall not be affected by this Addendum and shall continue in full force and effect. |
Natixis
Xxxxxx Xxxxxx
| 4. | Liability. Transfer Agent’s aggregate liability during any term of this Addendum with respect to, arising from or arising in connection with this Addendum, or from all services provided or omitted to be provided by Transfer Agent under this Addendum for all of the Funds subject to this Addendum, whether in contract, or in tort, or otherwise, is limited to, and shall not exceed the aggregate of the amounts actually received hereunder by Transfer Agent as fees and charges, but not including reimbursable expenses, for the Funds covered by this Addendum during the nine (9) calendar months immediately preceding the first event for which recovery from Transfer Agent is being sought. |
| 5. | Termination. A Fund may cancel the UPA Services at any time upon 60 days written notice to Transfer Agent. |
Nothing in this Addendum shall be deemed a waiver or amendment of any other terms, provisions, obligations or conditions of the Agreement, except as specified herein. All other terms and conditions of the Agreement shall remain unchanged and in full force and effect.
Signatures on following page
Natixis
Xxxxxx Xxxxxx
ADDENDUM
Signature Page
IN WITNESS WHEROF, Transfer Agent and Funds have caused this Addendum to be executed by their respective duly authorized representatives as of the Addendum Effective Date.
| BOSTON FINANCIAL DATA SERVICES, INC. | ||
| By: | /s/ Xxxx Xxxxx | |
| Name: | Xxxx Xxxxx | |
| Title: | VP | |
| NATIXIS FUNDS TRUST I NATIXIS FUNDS TRUST II NATIXIS FUNDS TRUST IV XXXXXX XXXXXX FUNDS I XXXXXX XXXXXX FUNDS II | ||
| By: | /s/ Xxxxxxx Xxxx | |
| Name: | Xxxxxxx Xxxx | |
| Title: | Chief Compliance Officer | |
Natixis
Xxxxxx Xxxxxx
Exhibit A
Description of UPA Services
Dated: September 12, 2014
| 1. | Lost Shareholder Services |
| a. | Transfer Agent will use its best efforts to capture and maintain records of shareholder contact sufficient to establish active shareholder account status pursuant to its good faith interpretation of applicable state escheatment laws, rules and regulations. |
| b. | After two mailings sent by Transfer Agent to a shareholder have been returned undeliverable (“RPO”), a stop-mail code is put on the shareholder’s account. Transfer Agent then performs the two database searches as required by Rule 17Ad-17 under the Exchange Act (“SEC Searches”) for lost shareholders in an attempt to locate the lost shareholder. |
| c. | If, as a result of these two searches, a more current address for the shareholder is provided, Transfer Agent will update the address on the account and remove the stop-mail code. If a more current address is not provided, Transfer Agent will conduct the Inactive Account Outreach Services as described in section 2 of this Exhibit A. |
| 2. | Inactive Account Outreach Services |
| a. | Transfer Agent will identify (i) RPO Accounts that were unresponsive to the SEC Searches, (ii) accounts reflecting outstanding checks, and (iii) accounts that have been inactive for at least two years or accounts that are inactive based on the Escheatment Dormancy Trigger Categories, as they are updated from time to time (“Dormancy Triggers”, attached as Exhibit C). (“Inactive Shareholders”). |
| b. | Transfer Agent will conduct further research to either identify an updated current shareholder address and telephone number that may be used to locate and activate the shareholders’ account status with the Funds, or identify the shareholder as deceased. |
| c. | Transfer Agent will annually mail one letter to each Inactive Shareholder requesting that they contact Transfer Agent to keep their accounts in active status. Transfer Agent will provide contact options for the shareholder, including but not limited to, mail, telephone, website. |
| d. | Transfer Agent will place a maximum of three calls to each Inactive Shareholder whose account worth exceeds threshold amounts established by the Funds in an attempt to activate such shareholder’s account status. |
| e. | If a beneficial owner of a deceased shareholder’s account (“Legal Claimant”) is located, Transfer Agent will follow the legal claimant process set forth in Exhibit D. |
| f. | Transfer Agent will update shareholder account records indicating the shareholder activity and date(s) of activity as required by applicable state law. |
Natixis
Xxxxxx Xxxxxx
| g. | Transfer Agent will provide periodic reports to the Funds, at such intervals as the parties may agree, concerning the effectiveness of the Inactive Outreach Services, along with any other information a Fund may reasonably request. |
| 3. | Escheatment Services |
| a. | In the event the Inactive Outreach Services do not establish contact with an Inactive Shareholder, Transfer Agent will mail a notice of escheatment to the shareholder or the payee of an outstanding check (the “Due Diligence Letters”) based on mailing schedules as established by the Transfer Agent that facilitate compliance with its good faith interpretation of applicable state escheatment laws. |
| b. | In the event there is no response to the Due Diligence Letters, Transfer Agent will escheat eligible property to the applicable states based on remittance schedules as established by applicable state law. |
| c. | Transfer Agent will provide periodic reports to the Funds, at such intervals as the parties may agree, concerning the Due Diligence Letters, shareholder response to such letters, accounts to be escheated by state, accounts escheated by state, along with any other information a Fund may reasonably request. |
Natixis
Xxxxxx Xxxxxx
Exhibit C
Escheatment and UPA Services Fees
Dated: September 12, 2014
Dormancy Trigger Categories
| Inactivity Only |
RPO Only |
RPO and Inactivity |
RPO or Inactivity | |||
| CO CT DE IL KY MD MN MS ND OR PA RI SD WA PR |
AK NJ VA |
CA DC GA ID IA MA MI MO NE NY TN UT WY |
AL AR AZ FL HI IN KS LA ME MT NC NH NM NV OH OK SC TX VI VT WI WV |
Disclaimer: This information is provided for reference only based the interpretation of the Transfer Agent’s vendor, DST Systems, Inc. While the information is updated periodically and every effort is made to ensure its accuracy, unclaimed property laws and regulations are dynamic and often change with short notice.
Natixis
Xxxxxx Xxxxxx
Exhibit D
September 12, 2014
Transfer Agent will research the Funds’ RPO, lost or dormant accounts in an attempt to identify accounts where the registered owner is deceased, and it will search, identify and contact Legal Claimants. Transfer Agent will then endeavor to facilitate the entry into a written agreement with the identified Legal Claimants to recover the account on their behalf.
The Funds agree to permit Transfer Agent to search and identify additional assets registered to such deceased shareholder using a Fund’s shareholder data at Transfer Agent (each, a “Search”) to which the Legal Claimant with whom Transfer Agent has facilitated the entry into a written agreement may be entitled. Funds authorize Transfer Agent to provide to UPA Subcontractor the result of any Search.
| BOSTON FINANCIAL DATA SERVICES, INC. | ||
| By: | /s/ Xxxx Xxxxx | |
| Name: | Xxxx Xxxxx | |
| Title: | VP | |
| NATIXIS FUNDS TRUST I NATIXIS FUNDS TRUST II NATIXIS FUNDS TRUST IV XXXXXX XXXXXX FUNDS I XXXXXX XXXXXX FUNDS II | ||
| By: | /s/ Xxxxxxx Xxxx | |
| Name: | Xxxxxxx Xxxx | |
| Title: | Chief Compliance Officer | |
Natixis
Xxxxxx Xxxxxx
