AGREEMENT
THIS AGREEMENT, made this 1st day of November, 1999, by and between King County,
Washington, (hereinafter "County") and ImageWare Software, Inc., a California
corporation with its principal place of business at 00000 Xxxxxxxxx, Xxx Xxxxx,
Xxxxxxxxxx (hereinafter "Contractor").
WITNESSETH:
WHEREAS, the County has caused Contract Documents for:
CONTRACT NUMBER: T00874T
WAIVER NUMBER: 999787
CONTRACT TITLE: "KING COUNTY CRIME CAPTURE SYSTEM"
to be prepared for certain work as described therein; and
WHEREAS, the Contractor has assured the County that it has the specialized
expertise and experience necessary to properly perform the work in a timely
manner and that its Proposal includes all of the functions and features required
for the work; and
WHEREAS, the County has accepted the Contractor's offer to perform the work in
accordance with the contract's terms, Specifications and Proposal documents;
WHEREAS, by executing this Agreement, the Contractor represents that the waiver
of the Contractor's immunity under industrial insurance, Title 51 RCW, as set
forth in the Contract Documents was mutually negotiated by the parties;
NOW THEREFORE, in consideration of the mutual covenants and agreements of the
parties herein contained and to be performed, the Contractor hereby agrees to
complete the work at the price and on the terms and conditions herein contained,
and to assume and perform all of the covenants and conditions herein required of
the Contractor, and the County agrees to pay the Contractor the Contract Price
provided herein for the fulfillment of the work and the performance of the
covenants set forth herein.
THE FURTHER TERMS, CONDITIONS AND COVENANTS of the contract are set forth in
the following exhibit parts each of which is attached hereto and by this
reference made a part hereof: the Contract Document which includes:
Definition of Words and Terms, Introduction Overview, Standard Contractual
Terms and Conditions, Specific Contractual Terms and Conditions, Insurance
Requirements, Scope of Work and Attachments, A (Waiver from Standard
Procurement Procedures), B (Payment Schedule), C (Personnel Inventory
Report), D (Acceptance Testing Criteria), E (Affidavit and Certificate of
Compliance), F (Statement of Compliance), G (Current or Former King County
Employee Disclosure Form), H (Source Code Escrow Agreement, Exhibit A, I
(Software Licensing Agreement, J (Software and Equipment Maintenance
Agreement, Exhibit A), K (Consultant Disclosure Form), L (ADA/504
Self-Evaluation Questionnaire); M (Final Affidavit of Amounts Paid), N
(Evidence of Insurance); O Contractors Proposal; P Contractors Product
Description.
ImageWare Software, Inc. KNG COUNTY
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ACCEPTED BY: /s/ Xxxxx Xxxxxxxxx APPROVED BY: /s/ Xxxxx Xxxxxxxx
------------------------------------ ----------------------------------------
Signature Signature
Xxxxx Xxxxxxxxx CFO Xxxxx Xxxxxxxx - Interim Director
------------------------------------ ----------------------------------------
Name and Title (Print or Type) Name and Title (Print or Type)
Date Accepted: 9/29/99 Date Accepted: 11/1/99
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Approved as to form only:
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TABLE OF CONTENTS
I. DEFINITION OF WORDS AND TERMS . . . . . . . . . . . . . . . . . . . . . 5
II. INTRODUCTION OVERVIEW. . . . . . . . . . . . . . . . . . . . . . . . . 8
III. STANDARD CONTRACTUAL TERMS AND CONDITIONS . . . . . . . . . . . . . . 9
A. Administration . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
B. Change Orders. . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
C. Termination for Convenience/Default/Non-Appropriation. . . . . . . . 9
D. Force Majeure. . . . . . . . . . . . . . . . . . . . . . . . . . . .10
E. Payment Procedures . . . . . . . . . . . . . . . . . . . . . . . . .11
F. Work and Materials Omitted . . . . . . . . . . . . . . . . . . . . .11
G. Charges. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11
X. Xxxxxxxxxx State Sales Tax . . . . . . . . . . . . . . . . . . . . .11
I. Taxes, Licenses, and Certificate Requirements. . . . . . . . . . . .12
J. Price Warranty . . . . . . . . . . . . . . . . . . . . . . . . . . .12
K. No Waiver of Warranties and Contract Rights. . . . . . . . . . . . .12
L. Assignment . . . . . . . . . . . . . . . . . . . . . . . . . . . . .12
M. Indemnification. . . . . . . . . . . . . . . . . . . . . . . . . . .12
N. Applicable Law and Forum . . . . . . . . . . . . . . . . . . . . . .13
O. Affirmative Action Requirements (Equal Employment Opportunity) . . .13
P. Conflicts of Interest and Noncompetitive Practices . . . . . . . . .15
Q. Disputes, Claims and Appeals . . . . . . . . . . . . . . . . . . . .16
R. Mediation and Arbitration. . . . . . . . . . . . . . . . . . . . . .16
S. Retention of Records, Audit Access and Proof of Compliance with
Contract . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .17
T. Other Public Agency Orders . . . . . . . . . . . . . . . . . . . . .18
U. Recycled Products Policy . . . . . . . . . . . . . . . . . . . . . .18
V. Public Disclosure of Contracts . . . . . . . . . . . . . . . . . . .18
IV. SPECIFIC CONTRACTUAL TERMS AND CONDITIONS. . . . . . . . . . . . . .19
A. Contract Documents and Precedence. . . . . . . . . . . . . . . . . .19
B. Shipping Charges . . . . . . . . . . . . . . . . . . . . . . . . . .19
C. Guarantee/Warranty . . . . . . . . . . . . . . . . . . . . . . . . .19
D. Defective Work, Materials or Services. . . . . . . . . . . . . . . .20
E. Express Warranties . . . . . . . . . . . . . . . . . . . . . . . . .20
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F. Industrial and Hazardous Waste . . . . . . . . . . . . . . . . . . .21
G. Prohibition on Asbestos-Containing Products. . . . . . . . . . . . .21
H. Patents, Copyrights and Rights in Data . . . . . . . . . . . . . . .22
I. Y2K Compliance . . . . . . . . . . . . . . . . . . . . . . . . . . .22
J. Direct Costs Related to Change Orders. . . . . . . . . . . . . . . .23
K. Disclosure . . . . . . . . . . . . . . . . . . . . . . . . . . . . .23
L. Bug Status Reports . . . . . . . . . . . . . . . . . . . . . . . . .23
M. New Versions of Software . . . . . . . . . . . . . . . . . . . . . .24
N. Nondisclosure of Data. . . . . . . . . . . . . . . . . . . . . . . .24
O. Implementation . . . . . . . . . . . . . . . . . . . . . . . . . . .24
Q. System Enhancements, Upgrades, and Replacements. . . . . . . . . . .24
R. Liquidated Damages . . . . . . . . . . . . . . . . . . . . . . . . .24
S. Contract Term. . . . . . . . . . . . . . . . . . . . . . . . . . . .25
T. Serverability. . . . . . . . . . . . . . . . . . . . . . . . . . . .25
V. SECTION 5 - INSURANCE REQUIREMENTS. . . . . . . . . . . . . . . . . .26
VI. SECTION 6 - SCOPE OF WORK. . . . . . . . . . . . . . . . . . . . . .29
ATTACHMENT A - WAIVER FROM STANDARD PROCUREMENT PROCEDURES . . . . . . . . .35
ATTACHMENT B - PAYMENT SCHEDULE. . . . . . . . . . . . . . . . . . . . . . .38
ATTACHMENT C - PERSONNEL INVENTORY REPORT. . . . . . . . . . . . . . . . . .39
ATTACHMENT D - ACCEPTANCE TESTING CRITERIA . . . . . . . . . . . . . . . . .40
ATTACHMENT E - AFFIDAVIT AND CERTIFICATE OF COMPLIANCE . . . . . . . . . . .52
ATTACHMENT F - STATEMENT OF COMPLIANCE . . . . . . . . . . . . . . . . . . .53
ATTACHMENT G - CURRENT OR FORMER KING COUNTY EMPLOYEE DISCLOSURE FORM. . . .54
ATTACHMENT H - SOURCE CODE ESCROW AGREEMENT. . . . . . . . . . . . . . . . .55
ATTACHMENT I - SOFTWARE LICENSING AGREEMENT. . . . . . . . . . . . . . . . .56
Exhibit A . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .58
ATTACHMENT J - SOFTWARE AND EQUIPMENT MAINTENANCE AGREEMENT. . . . . . . . .58
Exhibit A . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .65
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Exhibit B . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .66
ATTACHMENT K - CONSULTANT DISCLOSURE FORM. . . . . . . . . . . . . . . . . .67
ATTACHMENT M - FINAL AFFIDAVIT OF AMOUNTS PAID . . . . . . . . . . . . . . .69
ATTACHMENT N - EVIDENCE OF INSURANCE . . . . . . . . . . . . . . . . . . . .70
ATTACHMENT O - CONTRACTORS PROPOSAL. . . . . . . . . . . . . . . . . . . . .71
ATTACHMENT P - CONTRACTORS PRODUCT DESCRIPTION . . . . . . . . . . . . . . .72
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I. DEFINITION OF WORDS AND TERMS
Words and terms shall be given their ordinary and usual meanings. Where
capitalized in the Contract Documents, the following words and terms shall
have the meanings indicated. The meanings shall be applicable to the
singular, plural, masculine, feminine and neuter of the words and terms.
ACCEPTANCE: Formal action of the County in determining that the Contractor's
work has been completed in accordance with the contract.
ADDENDA: Written additions, deletions, clarification, interpretations,
modifications or corrections to the Contract Documents issued by the County
during the Proposal period and prior to the date and time established for
submittal of Proposals.
BENCH XXXX: Predetermined milestone at which time the system installed will
be compared to the original plan.
CHANGE ORDER: Written order issued by the County and accepted by the
Contractor, with or without notice to sureties, making changes in the work
within the scope of this contract.
CONTRACT OR CONTRACT DOCUMENTS: The writings and drawings embodying the
legally binding obligations between the County and the Contractor for
completion of the services or work under the Contract.
CONTRACT ADMINISTRATOR: The individual designated by the County to represent
the County for the purpose of administration of the contract. This person may
be the Project Manager.
CONTRACT PRICE: Amount payable to the Contractor under the terms and
conditions of the contract for the satisfactory performance of the services
under the contract.
CONTRACT PERIOD: The period and time during which the Contractor shall
perform the services or work under the contract, including the Maintenance
Agreement.
CONTRACTOR: The individual, association, partnership, firm, company,
corporation, or combination thereof, including joint ventures, contracting
with the County for the performance of services or work under the contract.
DAY: Calendar day.
DOCUMENTATION: A printed bound copy of the technical publications relating to
the use of the Software, such as reference, user, installation, systems
administration and technical guides, delivered by the Contractor to King
County.
EQUIPMENT: Equipment means the Equipment described in Section 6 of Contract
No. T00874T.
ERROR: An unanticipated Software problem resulting in program behavior not
following the Software's logical design and/or Contractor's Documentation.
EXECUTIVE: King County Executive.
FINAL ACCEPTANCE: Contractor demonstrates and King County acknowledges that
Software and system meets or exceeds the requirements as set forth in this
agreement with respect to performance, Functionality and integrated systems.
FIX: The repair or replacement of source or object or executable code
versions of the Software to remedy an Error.
FUNCTIONALITY: The configuration as specified in the Contract Documents; i.e.
Software updates, hardware and services shall operate together efficiently.
Page 5
"GO LIVE DATE": The day scheduled in the scope of work document, Section 6 of
Contract No. T00874T that the Crime Capture System will become the active
King County system.
MONTH: The period commencing on the first day of a calendar month and ending
on the first day of the next succeeding calendar month.
MUG PHOTO IMAGES: The images taken by capture stations of an inmate or staff.
PARALLEL TESTING: A test that introduces "live data" to the new Crime Capture
system for testing but does on affect the current production
JEMS/ForceField/ID2000 system.
PER DIEM: The Per Diem rate as identified in the Scope of Work. Rate shall
include the following: all transportation costs to the work site in Seattle,
WA regardless of begin point, travel time, meals, hotel, parking and all
taxes associated with the above.
PERSON: Includes individuals, associations, firms, companies, partnerships,
and joint ventures.
PROJECT MANAGER: The individual designated by the County who may manage the
project on a daily basis and may represent the County for contract
administration.
PROVIDE: Furnish without additional charge.
RCW: Revised Code of Washington.
REFERENCE DOCUMENTS: Reports, Specifications, and drawings which are
available to Proposers for information and reference in preparing Proposals
but not as part of this contract.
SERVER: A single database or file Server that may be accessed by a network of
personal computers.
SERVICES: Services means the services to be performed by the Contractor as
described in Section 6 of Contract No. T00874T
SHALL or WILL: Whenever used to stipulate anything, shall or will means
mandatory by either the Contractor or the County, as applicable, and means
that the Contractor or the County, as applicable, has thereby entered into a
covenant with the other party to do or perform the same.
SOFTWARE: All or any portion of the then commercially available version(s) of
the binary computer Software programs and enhancements thereto, including (if
delivered to the County) source code, localized versions of the binary
computer Software programs and enhancements thereto, including (if delivered
to the County) source code, and Documentation delivered by Contractor to King
County. Software includes (a) Contractor-owned Software that is licensed to
King County under the Software Licensing Agreement in the form of ATTACHMENT
I or is licensed directly to King County by the third party owner. King
County's right to access the source code to the Contractor-owned Software is
set forth in the Source Code Escrow Agreement in the form of ATTACHMENT H.
SPECIFICATIONS or TECHNICAL SPECIFICATIONS: A Section of the contract
consisting of written descriptions of services to be performed or of the
technical requirements to be fulfilled under this contract.
SUBCONTRACTOR: The individual, association, partnership, firm, company,
corporation, or joint venture entering into an agreement with the Contractor
to perform any portion of the work covered by this contract.
UPDATE: All published revisions to the Documentation and one (1) copy of the
new release of the Software that are not designated by Contractor as new
products.
Page 6
VIRUS: Software code that is intentionally and specifically constructed for
the purpose of destroying, interrupting or otherwise adversely impacting
other code or data in a computer, such as replicating itself or another
program many times without any useful purpose.
WORKAROUND: A change in the procedures followed or data supplied to avoid an
Error without significantly impairing performance of the Software.
WORK: Everything to be done and provided for the fulfillment of the contract.
Y2K COMPLIANT: An information system is "Y2K Compliant" when the system is
able to accurately process date data--including, but not limited to,
calculating, comparing, and sequencing--from, into, and between the
nineteenth, twentieth and twenty-first centuries, including leap year
calculations.
Page 7
II. INTRODUCTION OVERVIEW
KING COUNTY CRIME CAPTURE SYSTEM
A. The purpose of the KING COUNTY Crime Capture System (as described
in the Scope of Work, Section 6 of Contract No. T00874T) is to:
1. Upgrade the JEMS/ForceField/ID2000 system currently
installed in King County to year 2000 compliance.
2. Enhance the efficiency and effectiveness of the County's
electronic imaging, and identification systems by upgrading
its hardware and software.
3. Provide a reliable, secure, open database compliant
(promoting integration possibilities) image and data storage,
and archive system.
4. Document provisions for the continued hardware and software
maintenance as well as 7 day a week, 24 hour a day, 365 day
per year service level agreement.
B. This is a fixed price contract for the amount identified for each
phase as described in ATTACHMENT B.
C. Contingencies shall not be viewed as automatic increases to the
contract amount. Instead the contingency amount is considered by
the Parties as budgeted but not allocated. Any changes to amounts
authorized for payment which are different than the amounts
identified in ATTACHMENT B shall be by Change Order.
D. This Introduction Overview generally describes goals of the Crime
Capture System project and is subject to the detailed Scope of
Work, Section 6 of Contract No. T00874T. The Scope of Work will
control over any inconsistency with this Introduction Overview,
which is not intended to expand on the Scope of Work.
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III. STANDARD CONTRACTUAL TERMS AND CONDITIONS
A. Administration
This contract is between the County and the Contractor who will be
responsible for providing the goods and performing the services
described herein. The County is not a party to defining the division of
work between the Contractor and its subcontractors, if any, and the
Specifications have not been written with this intent. However, King
County reserves the right to approve or disapprove of any substitutes
of subcontractors.
The Contractor represents that it has or will obtain all personnel and
Equipment required to perform hereunder. Such personnel shall not be
current employees of the County or former employees of the County. Any
current or former County employees or former Metro employees who are
involved, or become involved, in the performance of the contract must
be disclosed according to Attachment G; and the County will determine
whether conflicts of interest or ethical violations exist under the
circumstances.
The Contractor's performance under this contract may be monitored and
reviewed by a Contract Administrator appointed by the County. Reports
and data required to be provided by the Contractor shall be delivered
to the Contract Administrator. Questions by the Contractor regarding
interpretation of the terms, provisions and requirements of this
contract shall be addressed to the Contract Administrator for response.
This contract is for official use only by the County. No other use of
this contract and/or the terms and conditions thereof, is authorized.
B. Change Orders
The County may, at any time, with approval of Contractor, make any
change in the work within the scope of this contract. No oral order or
conduct will constitute a Change Order unless confirmed in writing by
the parties to this agreement.
If any Change Order causes an increase or decrease in the cost of, or
the time required for, performance of any part of the work under this
contract, the parties to this agreement shall make an equitable
adjustment in the Contract Price, the delivery schedule, or both, and
shall amend the contract in writing.
The Contractor must assert its right to an adjustment under this clause
within thirty (30) calendar days after receipt of a written Change
Order from the County. Upon request from the Contractor, the County may
extend the thirty (30) day period. The request for equitable adjustment
must be in writing and state the general nature and monetary extent of
the claim. The County may require additional supporting documents and
analysis to determine the validity of the claim. No claim by the
Contractor for an equitable adjustment hereunder will be allowed if
asserted after Final payment under this contract. No claim will be
allowed for any costs incurred more than thirty (30) days before the
Contractor gives written notice, as required in this section.
C. Termination for Convenience/Default/Non-Appropriation
1. Termination for Convenience
The County for its convenience may terminate this contract, in
whole or in part, at any time by written notice sent certified
mail, return receipt requested, to the Contractor. After receipt
of a Notice of Termination, and except as directed by the Contract
Administrator, the Contractor shall immediately stop work. The
Contractor shall be paid its costs, including necessary and
reasonable contract close- out costs and profit on that portion of
the work satisfactorily performed up to the date of termination as
specified in the Notice. The Contractor shall promptly submit its
request for the termination payment, together with detailed
supporting Documentation. If the Contractor has
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any property in its possession belonging to the County, the
Contractor will account for the same and dispose of it in the
manner the County directs.
If this contract is terminated, the rights, duties, and
obligations of the parties, including compensation to the
Contractor, shall be determined in accordance with Part 49 of the
Federal Acquisition Regulation in effect on the date of this
contract. The termination of this contract for convenience shall
terminate Contractor's obligations under this contract as of the
termination date.
2. Termination for Default
In addition to termination for convenience, if the Contractor does
not deliver supplies in accordance with the contract delivery
schedule, or if the contract is for services and the Contractor
fails to perform in the manner called for in the contract, or if
the Contractor fails to comply with any other material provisions
of the contract, the County may terminate this contract, in whole
or in part, for default. Termination shall be effected by serving a
Notice of Termination by certified mail, return receipt requested,
on the Contractor setting forth the manner in which the Contractor
is in default and the effective date of termination; provided,
that Contractor shall have forty-five (45) calendar days to cure
the default. The Contractor will only be paid for goods delivered
and accepted, or services performed in accordance with the manner
of performance set forth in the contract less any damages to the
County caused by such default.
3. Termination for Non-Appropriation
If expected or actual funding is withdrawn, reduced or limited in
any way prior to the termination date set forth in this contract
or in any amendment hereto, the County may, upon written notice to
the Contractor, terminate this Contract in whole or in part. Such
termination shall be in addition to the County's rights to
terminate for convenience or default.
In accordance with K.C.C. 4.04.040 B.6, payment shall not exceed
the appropriation for the year in which termination is effected. If
the Contract is terminated for non-appropriation:
a) The County will be liable only for payment in accordance
with the terms of this contract for services accepted
prior to the effective date of termination; and
b) The Contractor shall be released from any obligation to
provide further services pursuant to the contract as are
affected by the termination.
Funding for this Contract beyond the currect appropriation year is
conditional upon appropriation by the King County Council of
sufficient funds to support the activities described in this
Contract. Should such an appropriation not be approved, the Contract
will terminate at the close of the current appropriation year. The
appropriation year ends on December 31 of each year.
D. Force Majeure
The term "force majeure" shall include, without limitation by the
following enumeration: acts of Nature, acts of civil or military
authorities, fire, accidents, shutdowns for purpose of emergency
repairs, strikes and any other industrial, civil or public disturbance,
that are not reasonably within the control of a party, causing the
inability to perform the requirements of this Contract. If any party is
rendered unable, wholly or in part, by a force majeure, to perform or
comply with any obligation or condition of this contract then, upon
giving three (3) days notice and reasonably full particulars to the
other party, such obligation or condition shall be suspended only for
the time and to the extent reasonably necessary to allow for
performance and compliance and restore normal operations. In the event
a Contractor ceases to be excused pursuant to this provision, then King
County shall be entitled to exercise any remedies otherwise provided
for in this Contract, including termination for default.
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Contractor is not responsible for failure to fulfill its obligations
under this Contract due to the unavailability of materials, Equipment,
programs or labor due to failure of third parties to timely provide
Software or Equipment contemplated herein. Contractor will notify
County in writing of any such delay, and the time for Contractor's
performance will be extended for a period corresponding to the delay
caused by the third party. Contractor and County will determine
alternative procedures to minimize project delays.
E. Payment Procedures
1. Invoices with supporting Documentation as appropriate will be
submitted by the Contractor for material and/or services
provided to:
Xxx Xxxxxxx
Information System Manager
King County
Department of Adult Detention
000 Xxxxx Xxxxxx
(X/X-0X)
Xxxxxxx, XX 00000
IMPORTANT - The County requires one invoice when completion
of each Benchmark is accepted by the County. All invoices
must include the following information: contract number,
requester's name and phone number, date of invoice, invoice
number and total price for invoice. For each item purchased
indicate quantity, description, part number, model and
serial number; list price, item price and total price for the
item,. Invoices must indicate Benchmark completed or for
additional work tasks completed. Failure to comply with these
requirements may delay payment.
2. Within thirty (30) calendar days after receipt of an invoice
for accepted work, on the basis set forth in Attachment B,
the County will pay the Contractor for authorized materials
and/or services satisfactorily delivered or performed.
Acceptance of such payment by the Contractor shall constitute
full compensation for all supervision, labor, supplies,
materials, work, Equipment and the use thereof, and for all
other necessary expenses, incurred by the Contractor.
F. Work and Materials Omitted
The Contractor shall, when ordered in writing by the County, omit goods
and/or services to be furnished under this contract, and the value of
the omitted work and material will be deducted from the purchase price.
The value of omitted work, services and material will be a lump sum or
unit price, mutually agreed upon in writing by the Contractor and the
County.
Contractor will not be responsible for decreased performance of the
Equipment, Software or integrated system to the extent caused by goods
and/or services omitted by King County, provided that Contractor advises
County in writing that decreased performance will occur.
G. Charges
Charges which are the obligation of (a) party under the terms of the
Contract shall be paid other on demand. Such charges may be deducted
from any money due or to become due to the owing party under the
Contract.
X. Xxxxxxxxxx State Sales Tax
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The County will make payment directly to the State for all applicable
State sales taxes in case the Contractor is not registered for payment
of sales taxes in the State of Washington. If the Contractor is so
registered, it shall add the sales tax to each invoice and upon receipt
of payment from the County, promptly remit appropriate amounts to the
State of Washington.
I. Taxes, Licenses, and Certificate Requirements
This contract and any of the services or supplies provided hereunder
are contingent and expressly conditioned upon the ability of the
Contractor to provide the specified service or supplies consistent with
federal, state and local law and regulations. If, for any reason, the
Contractor's required licenses or certificates are terminated,
suspended, revoked or in any manner modified from their status at the
time this contract becomes effective, the Contractor shall notify the
County immediately of such condition in writing.
The Contractor shall maintain and be liable for all taxes, except sales
tax, fees, licenses and costs as may be required by federal, state and
local laws and regulations for the conduct of business by the
Contractor and any subcontractors and shall secure and maintain such
licenses and permits as may be required to provide the services or
supplies under this contract.
J. Price Warranty
The Contractor warrants that the prices charged the County do not
exceed the prices charged by the Contractor to any other customer
purchasing the same product or services in like or similar quantities,
and under similar terms, conditions and circumstances.
K. No Waiver of Warranties and Contract Rights
Conducting of tests and inspections, review of Specifications or plans,
payment for goods or services or Acceptance of a product or service by
the County shall not constitute a waiver, modificication or exclusion of
any express or implied warranty or any right under this contract or in
law.
L. Assignment
The Contractor shall not assign any interest, obligation or benefit
under or in this contract or transfer any interest in the same, whether
by assignment or novation, without prior written consent of the County.
Any request for assignment of this contract must contain, at a minimum,
information regarding the potential assignee's technical and financial
ability to perform this agreement, including the maintenance agreement
for future years and a notarized statement that the proposed assignee
will comply with this agreement, the King county Code and all
applicable laws. If assignment is approved this contract shall be
binding upon and inure to the benefit of the successors of the parties.
M. Indemnification
1. Limitation of Liability
a) Patent and Copyright Indemnity
Contractor agrees to defend, indemnify and hold harmless
County from any infringement claim, so long as County
gives Contractor prompt notice of any infringement claim
brought against County regarding the Software and King
County gives Contractor information, reasonable
assistance, and sole authority to defend or settle any
infringement claim, then, in the defense or settlement of
an infringement claim, Contractor shall, in its
reasonable judgment and at its option and expense: (i)
obtain for King County the right to continue using the
Software; (ii) replace or modify the Software so that it
becomes noninfringing while giving equivalent
performance; or (iii) if Contractor cannot obtain the
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remedies in (i) or (ii), the parties may proceed to a
court of competent jurisdiction to determine the amount
of fees that must be returned to Licensee. Contractor
shall have no liability to indemnify or defend King
County to the extent the alleged infringement is based
on: (i) a modification of the Software the County or
others authorized by the County; or (ii) use of the
Software other than in accordance with the Documentation.
Notwithstanding this section, King County retains the
right and ability to defend itself against any claims
that the Licensed Software infringes any patent or
copyright. If King County chooses to defend itself or
enter into a settlement agreement without Contractor's
prior knowledge, consent, and specific agreement to pay
costs, King County understands that Contractor will not
indemnify King County for its costs and expenses.
a) INDEMNIFICATION FOR ALL OTHER ACTIONS
Each party shall protect, defend, indemnify and save
harmless the other party, its officers, employees and
agents from any and all costs, claims, judgments, and/or
awards of damages for injuries to persons and/or damage
to tangible property, arising out of or in any way
resulting from each party's own acts or omissions to the
extent each party is liable for such acts or omissions.
In the event the indemnified party incurs any costs
including attorneys fees to enforce the provisions of
this paragraph, all such costs and fees shall be
recoverable from the Indemnitor.
a) WORKER'S COMPENSATION LIABILITY.
Contractor's indemnification obligation shall
include but is not limited to, all claims against King
County by an employee or former employee of the
Contractor or its subcontractors, and the Contractor
expressly waives by mutual negotiation, with respect to
the County only, all immunity and limitation on liability
under any industrial insurance act, including Title 51
RCW, other worker's compensation act, disability benefit
act, or other employee benefit act of any jurisidiction
which would otherwise be applicable in the case of such
claim. In the event of litigation between the parties to
enforce the rights under this paragraph, reasonable
attorney fees shall be allowed to the prevailing party.
b) LIMITATION OF LIABILITY
Except for King County's intentional and willful
violations of Contractor's intellectual or proprietary
rights, which can be attributed to King County
management, neither party will be liable for any indirect,
incidental, special or consequential damages, including
but not limited to lost data or profits, however arising,
even if it has been advised of the possibility of such
damages. Excluding damages incurred under the paragraphs
entitled "Patent and Copyright Indemnity" and
"Indemnification for all other Actions" either party's
liability for damages to the other under this Agreement
shall be limited to the $185,000 received under this
agreement. The parties agree to the allocation of
liability of risk set forth in this section.
N. Applicable Law and Forum
Except as hereinafter specifically provided, this contract shall be
governed by and construed according to the laws of the State of
Washington, including, but not limited to, the Uniform Commercial Code,
Title 62A RCW. Any suit arising herefrom shall be brought in U.S.
District Court for the Western District of Washington, in Seattle.
Washington which shall have sole and exclusive jurisdiction and venue.
The Contractor and King County shall comply with all local, state and
federal laws and regulations applicable to this contract and applicable
to the goods and services provided under this contract.
O. Affirmative Action Requirements (Equal Employment Opportunity)
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1. Nondiscrimination - General
a) King County Code Chapters 12.16 and 12.18 are incorporated by
reference as if fully set forth herein and such requirements
apply to this Contract. Failure by the Contractor to comply
with any requirements of these Chapters shall be a material
breach of contract.
b) No Contractor, Subcontractor, or union doing business with the
County or a County Contractor who furnishes workers or
services in connection therewith, shall discriminate against
any Person on the basis of race, color, creed, religion, sex,
age, nationality, marital status, sexual orientation, or the
presence of any sensory, mental or physical disability in an
otherwise qualified disabled Person in employment, and no such
Contractor, Subcontractor, or union shall violate the terms of
RCW Chapter 49.60, Title VII of the Civil Rights Act of 1964,
or any other applicable federal, state or local law or
regulation regarding nondiscrimination in employment. These
provisions shall apply to all contractors, subcontractors, or
unions doing business with or furnishing workers or services
to the county, except other governments.
2. Employment Practices
a) During performance of this Contract, the Contractor agrees that
it will not engage in unfair employment practices as defined
by King County Code, Chapter 12.18. The Contractor agrees
that it shall not discriminate against, nor tolerate
harassment of, any employee or applicant for employment
because of race, color, creed, religion, sex, age,
nationality, marital status, sexual orientation, or the
presence of any sensory, mental or physical disability in an
otherwise qualified disabled Person. The Contractor will take
affirmative action to ensure that applicants and employees are
treated without regard to their race, color, creed, religion,
sex, age, nationality, marital status, sexual orientation or the
presence of any sensory, mental or physical disability in an
otherwise qualified disabled Person. Such affirmative action
shall include, but not be limited to the following:
employment, upgrading, demotion or transfer; recruitment or
recruitment advertising; layoff or termination; rates of pay
or other forms of compensation; and, selection for training,
including apprenticeship. The Contractor agrees to post in
conspicuous places, available to employees and applicants for
employment, notices setting forth the provision of this
nondiscrimination clause.
b) The Contractor will, prior to commencement and during the term
of this Contract, furnish the County, upon request and on such
forms as may be provided by the County, a report of the
affirmative action taken by the Contractor in implementing the
terms of this provision, and will permit access by the County
to the Contractor's records of employment, employment
advertisements, application forms, other pertinent data and
records for the purpose of monitoring and investigation to
determine compliance with this contract.
c) The Contractor will implement and carry out the obligation
contained in its Affidavit and Certificate of Compliance,
Attachment E, submitted as part of its commitment to perform
the work under this Contract. Failure to implement and carry
out such obligations in good faith may be considered by the
County a material breach of this Contract and may be grounds
for cancellation, termination, or suspension of the Contract,
withholding payment, or invoking the
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enforcement provisions of King County Code Chapter 12.16 which
provides for penalties, liquidated damages, or other remedies.
The Contractor shall require that Affidavits in the form of
those required by the County from the Contractor be submitted
by its subcontractors and that substantially the foregoing
provisions be contained in all such subcontracts.
3. Compliance with Section 504 of the Rehabilitation Act of 1973, and
the Americans with Disabilities Act
a) As required by King County Code Chapter 12.16, all contractors
(except those directly selling goods) entering into contracts
with King County shall provide the County with assurance of
their compliance with the provisions of Section 504 of the
Federal Rehabilitation Act of 1973, as amended, and the
Americans with Disabilities Act of 1990. The Contractor shall
complete and maintain in its office a Section 504 self
evaluation and corrective action plan. An Assurance of
Compliance contained in the corrective action plan
(Attachment M), must be signed, notarized and submitted to the
County before the Contract will be signed by the County.
b) In addition to the general prohibition against discrimination
stated above, the following nondiscrimination provisions
relating to employment of persons with disabilities shall
apply to contractors, subcontractors, or unions doing business
with or furnishing workers or services to the County:
(1) Reasonable accommodation
(a) The Contractor shall make reasonable accommodation
to the known physical or mental limitations of an
otherwise qualified disabled applicant or employee
unless the Contractor can demonstrate that the
accommodation would impair or cause undue hardship
on the operation of the Contractor's business.
(2) Pre-employment inquiries
(a) The Contractor may not conduct a pre-employment
medical examination or make a pre-employment inquiry
as to whether an applicant is a disabled Person or
as to the nature or severity of a disability. The
Contractor may, however, make pre-employment inquiry
into an applicant's ability to perform job-related
functions. Nothing in this section shall prohibit
the Contractor from conditioning an offer of
employment on the results of a medical examination
prior to initiation of the employment, if all
entering employees are subjected to such an
examination regardless of disability.
P. Conflicts of Interest and Noncompetitive Practices
1. Conflict of Interest
The Contractor, by entering into this contract with the County to perform
or provide work, services or materials, has thereby covenanted that it
has no direct or indirect pecuniary or proprietary interest, and that it
shall not acquire any interest, which conflicts in any manner or degree
with the work, services or materials required to be performed and/or
provided under this contract and that it shall not employ any Person or
agent having any such interests. In the event that the Contractor or
its agents, employees or representatives hereafter acquires such a
conflict of interest, it shall
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immediately disclose such interest to the County and take action
immediately to eliminate the conflict or to withdraw from this contract,
as the County may require.
2. Contingent Fees and Gratuities
The Contractor, by entering into this contract with the County to
perform or provide work, services or materials, has thereby covenanted
that:
a) No Person or selling agency except bona fide employees or
designated agents or representatives of the Contractor has
been employed or retained to solicit or secure this contract
with an agreement or understanding that a commission,
percentage, brokerage, or contingent fee would be paid; and
b) No gratuities, in the form of entertainment, gifts or
otherwise, were offered or given by the Contractor or any of
its agents, employees or representatives, to any official,
member or employee of the County or other governmental agency
with a view toward securing this contract or securing
favorable treatment with respect to the awarding or amending,
or the making of any determination with respect to the
performance of this contract.
Q. Disputes, Claims and Appeals
The Contractor shall address questions or claims regarding the meaning and
intent of the Contract in writing to the Contract Administrator, within
thirty (30) calendar days of the date in which the Contractor knows or should
have known about the claim or question.
Each party shall address questions or claims arising from this Contract in
writing to the other within one (1) year from the date in which the party
knows or should have known about the claim or question.
The Contract Administrator will ordinarily respond to the Contractor in
writing with a decision, but absent such written response, the question or
claim shall be deemed denied upon the tenth (10th) day following receipt by
the Contract Administrator.
All claims, counterclaims, disputes and other matters in question between the
County and the Contractor that are not resolved between the Contract
Administrator and the Contractor or through alternative dispute resolution
will be decided in the U.S. District Court for the Western District of
Washington, in Seattle, which shall have exclusive jurisdiction and venue
over all matters in question between the County and the Contractor.
Mediation or arbitration are not mandatory prerequisites to filing a lawsuit.
Pending final decision of a dispute hereunder, the Contractor shall proceed
diligently with the performance of the contract work, including the disputed
requirements, unless the disputed requirement materially prevents continued
performance of the contract work. Failure to comply precisely with the time
deadlines under this paragraph as to any claim shall operate as a waiver and
release of that claim and an acknowledgment of prejudice to the non-claiming
party.
R. Mediation and Arbitration
Nothing in this paragraph precludes any party from seeking relief from U.S.
District Court for the Western District of Washington, in Seattle. If a
dispute arises out of or relates to this Contract, or the breach thereof, and
if said dispute cannot be settled through direct discussions, the parties
agree to first endeavor to settle the dispute in an amicable manner by
mediation. Thereafter, any unresolved controversy or claim arising out of or
relating to this contract, or breach thereof, may be settled by arbitration,
and judgment upon the award rendered by the arbitrator may be entered in any
court having jurisdiction thereof. The parties to this Contract may seek to
resolve disputes pursuant to mediation or arbitration, but are not required
to do so.
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S. Retention of Records, Audit Access and Proof of Compliance with Contract
1. Retention of Records
a) The Contractor shall maintain books, records and documents of
its performance under this contract in accordance with
generally accepted accounting principles. The Contractor
shall maintain and retain for a period of not less than six
years after the date of Final Acceptance of contract work, all
financial information, data and records (e.g., estimating
sheets, take-offs, calculations, designs, etc.) used to
prepare and support the Contractor's final Proposal for this
contract and all records pertaining to the performance of the
work under this contract, including the work performed under
Change Orders, and contracts and agreements with
subcontractors and suppliers.
b) The Contractor shall attempt to ensure that its subcontractors
maintain and retain for no less than three years all records
pertaining to the performance by the subcontractors and
suppliers of their portions of the work under this contract.
2. Audit Access
a) The County and its authorized representatives and designees
shall have access to all records maintained and retained by
the Contractor and its subcontractors with respect to this
Contract for the purpose of inspection, cost/price analysis,
audit or other purposes related to this contract. The County
and its representatives and designees shall have access to
such records and be able to copy such records during the
Contractor's normal business hours. The Contractor shall
provide proper facilities for such access, inspection and
copying. To the extent permitted by the public disclosure
laws, County will maintain the confidentiality of all such
records and information. County's inspection and copying will
be at County's expense.
b) Audits may be conducted during Contractor's normal business
hours or after the Contract Period for purposes of evaluating
claims by or payments to the Contractor and for any other
reason reasonably deemed appropriate and necessary by the
County. Audits will be conducted by auditors selected and paid
for by the County. Audits shall be conducted in accordance
with generally accepted auditing standards and/or audit
procedure and guidelines of the County. The Contractor shall
fully cooperate with the County or its auditor(s) during
audits and inspections, and provide all requested
documentation. Audits will be conducted at the County's
expense. To the extent permitted by the public disclosure
laws, County will maintain the confidentiality of all such
records and information. County's inspection and copying will
be at County's expense.
c) The County will give at least a forty-eight (48) hours notice
to the Contractor of the date on which the audit will begin,
if the County is notified in advance.
3. Proof of Compliance with Contract
The Contractor shall, at any time when requested, submit to the County
properly authenticated documents or other satisfactory proof as to the
Contractor's compliance with contract requirements.
In addition, the Contractor will permit the County, and if federally
funded, the FTA and the Comptroller General of the United States, or a
duly authorized representative, to inspect all work, materials, payrolls
and other data and records involving the contract.
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T. Other Public Agency Orders
Other public agencies may utilize the terms and conditions established by
this contract if the Contractor agrees. The County does not accept any
responsibility or involvement in the purchase orders or contracts issued
by other public agencies.
U. Recycled Products Policy
The County promotes the purchase and utilization of recycled material and
products where available. Recycled material means material and byproducts
which have been recovered or diverted from solid waste disposal for the
purpose of recycling. It does not include those materials and byproducts
generated from, and commonly reused within, an original manufacturing
process. In the event of similar pricing, availability and other factors
affecting the solicitation, preference may be given to products
containing recycled material.
The Contractor shall, when requested by the Contract Administrator,
provide Documentation indicating the recycled materials used and their
proportion of the total value of the end product and upon request, where
recycled materials were available but non-recycled materials were
actually used, in whole or in part, the Contractor shall furnish the
content by price/volume of recycled and non-recycled material used, and
shall furnish an explanation of the reason that recycled materials were
not used.
V. Public Disclosure of Contracts
This Contract shall be considered a public document and will be
available for inspection and copying by the public.
If the Contractor considers any portion of the items delivered to
King County to be protected under the law, the Contractor shall
clearly identify each such portion with words such as "CONFIDENTIAL,"
"PROPRIETARY" or "BUSINESS SECRET." If a request is made for
disclosure of such portion, the County will determine whether the
material should be made available under the law. If the material is
not exempt from public disclosure law, the County will notify the
Contractor of the request and allow the Contractor twenty (20) days
to take whatever action it deems necessary to protect its interests.
If the Contractor fails or neglects to take such action within said
period, the County will release the portions of the Proposal deemed
subject to disclosure. By submitting a Contract, the Contractor
assents to the procedure outlined in this paragraph and shall have no
claim against the County on account of actions taken under such
procedure. Contractor's failure to specifically identify items as
"CONFIDENTIAL," "PROPRIETARY" or "BUSINESS SECRET" will not diminish
Contractor's proprietary rights in its trade secrets and other
confidential information identified in this Contract (including all
Attachments and Exhibits), or otherwise identified, as trade secrets
and/or confidential information; provided, if Contractor fails to
specifically label protected items, King County will not be liable to
Contractor for inadvertently releasing such items pursuant to a
disclosure request.
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IV. SPECIFIC CONTRACTUAL TERMS AND CONDITIONS
A. Contract Documents and Precedence
The documents constituting the Contract between the County and the
Contractor are intended to be complementary so that what is required by
any one of them shall be as binding as if called for by all of them. In
the event of any conflicting provisions or requirements within the
several parts of the Contract Documents, they shall take precedence
from highest precedence (listed first) to lowest precedence (listed
last) as identified on the Agreement which is the first page of this
document.
B. Shipping Charges
All prices shall include freight to FOB destination. Requests for
additional compensation for freight charges will be rejected by the
County.
C. Guarantee/Warranty
The Contractor warrants the Equipment and Services furnished under this
Contract No. T00874T when delivered, and for the twelve month period
after Final Acceptance (the "Limited Warranty Period") will be free
from defects in material and workmanship, and will conform with all
requirements of this contract. The Contractor is responsible for all
costs of replacement, including shipping charges, for Equipment or
Services found defective regardless of who actually corrects the defect.
The County shall give written notice of any defect to the Contractor.
If the Contractor has not diligently undertaken to correct the defect
within thirty (30) calendar days after receiving the written notice,
the County, in its sole discretion, may correct the defect itself. In
the case of an emergency, the County may waive the written notice and
correct the defect itself, if the County believes delay could cause
serious injury, loss or damage.
Upon receipt of notice of defective Equipment or Services from the
County, Contractor will (a) coordinate the repair or replacement of
defective Equipment with the Equipment manufacturer or Equipment
maintenance provider, or (b) commence to fix defective Services. The
warranties provided by Equipment suppliers/manufacturers are described
in the Scope of Work and will control the extent and terms of warranty
service with respect to Equipment.
The Contractor shall ensure that the warranty requirements of this
Contract enforceable through and against the Contractor's suppliers,
vendors, distributors and subcontractors. The Contractor is responsible
for liability and expense caused by any inconsistencies or differences
between the warranties extended to the County by the Contractor and
those extended to the Contractor by its suppliers, vendors,
distributors and subcontractors. Such inconsistency or difference will
not excuse the Contractor's full compliance with its obligations under
this contract. The actions set forth in this paragraph are the full
extent of Contractor's responsibility under this warranty.
The Contractor, upon notice of award of the contract, shall promptly
provide to the County complete copies of all written warranties or
guarantees and/or Documentation of any other arrangement relating to
such warranties or guarantees extended to the Contractor by the
Contractor's suppliers, vendors, distributors and subcontractors
covering parts, components, sub-components and systems procured through
this contract. The Contractor shall cooperate with the County in
facilitating warranty related work by such suppliers, vendors,
distributors and subcontractors.
The termination of this Contract shall not relieve the Contractor from
its warranty/guarantee responsibility with respect to warranty problems
incurred prior to termination.
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Any Equipment or Services corrected shall be subject to this clause to the
same extent as the Equipment or Services initially provided.
The warranties in this Contract No. T00874T are void if the defect or
failure is caused by any of the following excluded causes (the
"excluded causes"): causes other than defects, errors or malfunctions
in the Equipment, Software or Services provided by Contractor;
de-installation, reinstallation or relocation of any item of Equipment
without Contractor's direction or written authorization; use of
Software not supplied or authorized by Contractor; use of equipment not
authorized by Contractor; County's failure to follow operational
instructions; repair, maintenance, modification or alteration of the
Software by King County or third parties without Contractor's direction
or written authorization; intentional acts or omissions by King County
management; power failure, surges or electrical damage, fire or water
damage, air conditioning failure, humidity control failure, or
corrosive atmosphere harmful to electronic circuitry; or failure to
maintain proper site specifications and environmental conditions.
This warranty shall be in addition to any other express warranties or
remedies provided by this Contract, and in addition to any other rights
or remedies available to the County under this Contract. Contractor
shall be liable for all defects, failures, non-performance or failures
to meet Contract requirements except as to excluded causes.
The warranty period begins upon Final Acceptance and continues for
twelve (12) months, except the Y2K Compliant Warranty in Section I
which shall expire June 30, 2002. The Software and Equipment
Maintenance Agreement Attachment J to Contract No. T00874T commences
upon Final Acceptance of the Software pursuant to this contract.
Maintenance fees shall be charged in one year increments using the date
of Final Acceptance.
D. Defective Work, Materials or Services
Prior to Final Acceptance hereunder, when and as often as the
County reasonably determines that the work, materials or services
furnished under the Contract are not fully and completely in
accordance with any requirement of the contract, it may give notice
and description of such non-compliance to the Contractor. Within
thirty (30) calendar days of receiving such written notification,
the Contractor must supply the County with a written detailed plan
which indicates the time and methods needed to bring the work,
materials or services within acceptable limits of the
Specifications. The County may reject or accept this plan at its
reasonable discretion. In the event this plan is rejected, the
work, materials or services will be deemed not accepted and
returned to the Contractor at the Contractor's expense. This
procedure to remedy defects is not intended to limit or preclude
any other remedies available to the County by law, including those
available under the Uniform Commercial Code, Title 62A RCW.
E. Express Warranties
1. Software - Contractor warrants that on the date of Final
Acceptance, the Contractor-owned Software supplied as part
of the System furnished hereunder shall be free from
significant programming errors and when used in
accordance with user manuals and Scope of Work and shall
operate and conform to the performance capabilities,
Specifications, functions and other descriptions and
standards as identified in this Contract.
2. Services - Contractor warrants that the Services shall be
performed in a timely and professional manner by
qualified professional personnel.
3. Contractor warrants that it has full power and authority
to license or sublicense the Software to the County
without the consent of any other Person.
4. Contractor warrants that use of the Software and Services
as permitted by this contract, including copying, will
not in any way constitute an infringement or other
violation of any
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copyright, trade secret, trademark, patent, invention,
proprietary information, nondisclosure or other right of
any third party.
5. Contractor warrants that the Software, its License to the
County, and the performance by Contractor of the Services,
shall be in compliance with all applicable laws, rules and
regulations.
6. If at any time during the twelve (12) month period
immediately following the Acceptance Date, Contractor or the
County shall discover one or more defects or errors in the
Contractor-owned Software or any other aspect in which the
Contractor-owned Software fails to meet the provisions of the
warranty requirements herein, or the Scope of Work,
Contractor shall, at its own expense and within thirty (30)
days of notification of the defect by the County, correct the
defect, Error or nonconformity by, among other things, making
additions, modifications or adjustments to the
Contractor-owned Software as may be necessary to keep the
Contractor-owned Software in operating order in conformity
with the warranties herein. See also Attachment J, paragraph 4.
7. Contractor warrants the tapes, diskettes or other media
delivered to the County to be free of defects in materials
and workmanship under normal use for thirty (30) days from
the date of receipt by the County. During the thirty (30) day
period, the County may return defective media to Contractor
and it will be replaced without charge to the County.
8. Contractor warrants that the Contractor-owned Software
provided is free from intentional viruses, other intentional
programming defects or intentional programming defects
intended to coerce County to perform this agreement.
9. Contractor warrants that future maintenance or Software
releases provided within one (1) year after the date of Final
Acceptance shall not degrade the Software, cause a breach of
any other warranty or require the County to purchase new or
additional hardware or Software for continued operation of
the Software.
10. The Contract warrants Functionality as described in the Scope
of Work and represents that the unmodified configuration
identified in the Contract document has been specifically
selected and designed for the County as being an
operationally efficient integration of hardware, Software and
services.
11. THE EXPRESS LIMITED WARRANTIES SET FORTH IN THIS SECTION 4
ARE IN LIEU OF ALL OTHER WARRANTIES, EXPRESS OR IMPLIED,
INCLUDING BUT NOT LIMITED TO THE IMPLIED WARRANTIES OF
MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE.
F. Industrial and Hazardous Waste
The Contractor shall comply with all applicable local ordinances, state
and federal statutes, and supporting rules and regulations governing
the discharge of industrial waste to a public sewer, private sewer, or
side sewer tributary to the metropolitan sewage system.
Contractor shall handle and dispose of all hazardous wastes in
compliance with the Resource Conservation and Recovery Act, the
Washington Hazardous Waste Management Act, and applicable rules and
regulations of the Environmental Protection Agency and the Department
of Ecology governing the generation, storage, treatment, transportation
or disposal of hazardous wastes.
G. Prohibition on Asbestos-Containing Products
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Asbestos-containing products shall not be provided to the County under this
contract, unless no practicable alternative for the asbestos-containing
product exists and the Contractor obtains the written consent of the County.
The Contractor shall notify the County in writing at least thirty (30) days
before it plans to supply the County with an asbestos-containing product. The
County shall respond to such notification within ten (10) days of receipt.
The Contractor shall comply with applicable state, federal and local labeling
and other laws, regulations and ordinances pertaining to asbestos-containing
products, including, but not limited to, the State of Washington Industrial
Safety and Health, Act and the federal Occupational Safety and Health Act.
H. Patents, Copyrights and Rights in Data
Any patentable, copyrightable or trademarkable result or materials suitable
for patent, copyright or trademark arising out of this Contract shall be
owned and retained by the Contractor.
The Contractor agrees that, except with respect to Software, the ownership of
any plans, drawing, designs, specifications, technical reports, notes and
other work specific to County submitted or which is specified to be
delivered under this contract, whether or not complete (referred to in this
subsection as "Subject Data") shall be vested in the County.
All such Subject Data furnished by the Contractor pursuant to this contract,
other than documents exclusively for internal use by the County, shall carry
such notations on the front cover or a title page (or in such case of maps,
in the name block) as may be requested by the County. The Contractor shall
also place its endorsement on all Contractor-furnished Subject Data. All such
identification details shall be subject to approval by the County prior to
printing.
The Contractor shall ensure that substantially the foregoing paragraphs are
included in each subcontract for the work under this contract.
I. Y2K Compliance
The Contractor represents and warrants that the Software is Y2K Compliant as
defined as in the Definition of Words and Terms. Without waiving the
definition of Y2K Compliant, the Contractor represents and warrants that 1)
The Software when used in accordance with the Documentation supplied by
Contractor will function without Error or interruption related to the date
data, including errors or interruptions from functions which may involve date
data from more than one century; 2) The Software requires that all date data,
whether received from users, systems, applications or other sources, include
and indicate a century; 3) The computer Equipment, Software and systems, as
furnished and modified by Contractor individually and in combination, shall
be Y2K Compliant, when used in accordance with the Documentation supplied by
the Contractor; and 4) any upgrades, modifications, customizations or new
versions of the Equipment, Software and systems, provided by Contractor,
individually and in combination, shall be Y2K Compliant, when used in
accordance with the Documentation supplied by the Contractor.
In addition to all legal and equitable remedies available to the County for
breach of this paragraph, the Contractor shall allow County employees or
authorized representatives of the County to repair, remove or alter computer
Equipment, Software and systems which are not Y2K Compliant, if Contractor
does not repair, remove or fix the non-compliant Equipment, Software and
systems as provided under the other provisions of this Contract.
The warranty described herein does not apply (a) to County designed date
field definitions and related calculations, (b) if non-compliance is caused
by modifications to the Equipment, systems or Software that are not made,
directed or authorized in writing by Contractor, or (c) if non-compliance is
caused, by equipment, software and/or data interacting with the Equipment,
Software and systems, and not furnished by the Contractor, failing to be Y2K
Compliant.
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J. Direct Costs Related to Change Orders
With respect to Change Orders, unless Change Orders are for a fixed price,
reimbursement of Contractor travel, lodging and meal expenses are limited to
the eligible costs based on the rates and criteria established in King County
Code, chapter 3.24.
1. The mileage rate allowed by King County shall not exceed
the current Internal Revenue Services (IRS) rates per mile as
allowed for business related travel. The IRS mileage rate will be
paid for the operation, maintenance and depreciation of company or
individually owned vehicles for that portion of time they are used
for project work. Parking shall be the actual cost. When rental
vehicles are authorized, government rates shall be requested. If a
Person does not request government rates, he/she may be personally
responsible for the difference.
2. Reimbursement for meals shall be limited to the Per Diem
rates established by Federal travel requisitions for the host city
in the code of Federal Regulations, 41 CFR Section 301, App. A.
3. Accommodation rates shall not exceed the Federal lodging
limit plus host city taxes. The Contractor must always
request government rates.
4. The direct costs contained in 1, 2 and 3 above will only
be authorized by the King County Project Manager for
Contractor staff living beyond commuting distance,
normally considered to be for the travel beyond 100 miles
of 000 0xx Xxx, Xxxxxxx, XX. 00000.
5. Air travel shall be by coach class at the lowest price
available.
6. Cost for Equipment, materials and supplies, such as
approved Equipment rental; telephone, telegraph and cable
expenses; reproduction costs including blueprinting,
photographing, telecopying, mimeographing, photocopying
and printing; express charges; commercial printing,
binding, art work and models; and, computer programming
and keypunching costs shall be billed without markup.
7. Authorized sub-contract services; provided that the
limitations set forth in the above paragraphs shall be
applicable to such subcontract services.
8. Other direct costs, not listed above, may be be billed if
the County has given prior approval.
9. Receipts required for purchases $10. and over, not
including meals.
K. Disclosure
King County Code 3.04.120 requires that anyone entering into a Contract with
a value of more than $2,500 must file a disclosure statement with the Board
of Ethics and the King County Executive. The selected consultant agrees to
the conditions of King County Code 3.04.120 and shall provide a completed
Consultant Disclosure Form attached hereto as Attachment K. In addition, the
Contractor shall complete a Current or Former Employee Disclosure Form,
attached hereto as Attachment G.
L. Bug Status Reports
The Contractor shall provide to the County, Bug Status Reports specifying all
known outstanding bugs which are applicable to County in the current version
of the Software and their status for correction. The initial Bug Status
Report for known bugs applicable to County shall accompany the Software when
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Page 23
delivered. Subsequent reports will be provided monthly or as agreed to by the
King County Project Manager.
M. New Versions of Software
As long as the County continues payments under the Maintenance Agreement for
the Software, the Contractor shall notify the County of the availability of
newer versions, releases and upgrades of the Software. Contractor and County
will review Software enhancements on a periodic basis, preferably during the
annual users conference. During the annual review, Contractor shall identify
new versions, releases and upgrades and the applicability of the new
releases, versions and upgrades for County.
N. Nondisclosure of Data
Data provided by King County either before or after Contract award shall
only be used for its intended purpose. Contractor and subcontractors shall
not utilize nor distribute the King County data in any form without the
express approval of King County.
O. Implementation
Installation and implementation of all system components, hardware, Software
and system configuration and prototyping is the primary responsibility of the
Contractor. The core system shall be configured, prototyped, refined, tested,
updated and documented by the Contractor. King County shall accept the system
for roll out only after a successful user Acceptance test is performed.
P. Movement of Equipment
1. To permit continuity of provision of the Services under this
Agreement, the County shall give Contractor at least thirty (30)
days prior written notice of its intent to move the Equipment from
the site of installation to another location.
2. Contractor's personnel shall supervise the dismantling and
packing/unpacking of the Equipment and shall inspect and reinstall
the Equipment at the new location, and charge the County for all
such labor and materials provided at its then current rates and
terms.
3. Contractor shall be under no obligation to continue the Services
under the Agreement if, without prior written approval of
Contractor, the Equipment is moved from its location of initial
installation and/or reinstalled.
Q. System Enhancements, Upgrades, and Replacements
The Contractor agrees to provide to King County, at no cost prior to and
during installation of the system, any Software/firmware enhancements which
the Contractor initiates or generates. If the Contractor develops Software
updates and bug fixes for the system, the Contractor agrees to provide such
system updates and bug fixes at no additional cost to King County as long
as King County pays for annual Software maintenance.
R. Liquidated Damages
The Contractors failure to comply with certain provisions of the contract
will result in injury to the County, and because it will be difficult to
estimate the extent of such injury, the County and Contractor agree to the
following Liquidated Damages.
1. For each calendar day, up to a total of sixty (60) days, after
scheduled `go live date' that the system is not ready to `go live'
and where the delay was caused by the Contractor's wrongful acts or
omissions of failure to properly allocate appropriate
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Page 24
resources at its disposal, the Contractor shall pay the County the
sum of $500.00 per day fixed and agreed, liquidated damages, but
not as a penalty; provided, (a) Contractor will not be required to
pay for more than sixty total days of Liquidated Damages (that is,
$60,000 of Liquidated Damages), and (b) if the system is ready to
"go live" within 45 days after the scheduled "go live date", then
all Liquidated Damages will be waived by County and County shall
provide Contractor with a written notice of such waiver.
2. The Contractor authorizes the County to deduct such liquidated
damages from the amount due, or to become due, under the contract.
The Contractor further agrees that any such deduction shall not in
any degree release the Contractor from further obligation and
liabilities in regard to the fulfillment of the entire contract.
3. Time is of the essence on each and every portion of the contract.
In the Contract a definite and certain length of time will be
fixed for the performance of the Contract; this Contract time will
only be changed via Change Order.
4. Liquidation damage or any excess costs shall not be charged when
the delay in completion of the work is due to a delay described in
the Force Majeure clause Section III.D.
S. Contract Term
This contract shall commence upon the signature of an authorized
representative of each party. The Work shall be performed as described in the
Scope of Work. The Warranty Period begins at Final Acceptance for a period of
twelve (12) months. The Maintenance Agreement begins at Final Acceptance and
runs from year to year unless terminated as described in this Contract.
T. Severability
Whenever possible, each provision of this Agreement will be interpreted to be
effective and valid under applicable law. If any provision is found to be
invalid, illegal or unenforceable, then such provision or portion thereof
will be modified to the extent necessary to render it legal, valid and
enforceable and have the intent and economic effect as close as possible to
the invalid, illegal and unenforceable provision. If it is not possible to
modify the provision to render it legal, valid and enforceable, then the
provision will be severed from the rest of this Agreement and ignored. The
invalidity, illegality or unenforceability of any provision will not affect
the validity, legality or enforceability of any other provision of this
Agreement, which will remain valid and binding.
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Page 25
V. SECTION 5 - INSURANCE REQUIREMENTS
A. Evidence and Cancellation of Insurance
1. Prior to execution of the Contract, the Contractor shall file
with the County certificates of insurance and endorsements
from the insurer(s) certifying to the coverage of all
insurance required herein. All evidence of insurance must be
certified by a properly authorized officer, agent, general
agent or qualified representative of the insurer(s) and shall
certify the name of the insured, the type and amount of
insurance, the location and operations to which the insurance
applies, the expiration date, and that King County receives
notice at least 45 days prior to the effective date of any
cancellation, lapse or material change in the policy.
2. The Contractor shall, upon demand of King County, deliver to
King County all such policies of insurance, and all
endorsements and riders, and the receipts for payment of
premiums thereon.
3. Failure to provide such insurance in a time-frame acceptable
to King County shall enable King County to suspend or
terminate the Contractor's work hereunder in accordance with
Contract provisions regarding "Termination for
Convenience/Default/Non-appropriation." Suspension or
termination of this Contract shall not relieve the Contractor
from its insurance obligations hereunder.
B. Insurance Requirements
1. The Contractor shall obtain and maintain the minimum insurance
set forth below. By requiring such minimum insurance, King
County shall not be deemed or construed to have assessed the
risks that may be applicable to the Contractor under this
Contract. The Contractor shall assess its own risks and, if it
deems appropriate and/or prudent, maintain greater limits
and/or broader coverage.
2. For all coverages:
Each insurance policy shall be written on an "occurrence" form;
excepting that insurance for professional liability, errors and
omissions when required, may be acceptable on a claims made" form.
a) If coverage is approved and purchased on a "claims made"
basis, the Contractor warrants continuation of coverage,
either through policy renewals or the purchase of an
extended discovery period, if such extended coverage is
available, for not less than three (3) years from the
date of completion of the work which is the subject of this
Contract.
C. Minimum Scope of Insurance
a) Coverage shall be at least as broad as:
(1) General Liability
Insurance Services Office form number (CG 00 01 Ed.
10-93) covering COMMERCIAL GENERAL LIABILITY.
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Page 26
(2) Automobile Liability
Insurance Services Office form number (CA 00 01 Ed. 07-97)
covering BUSINESS AUTO COVERAGE, symbol 1 "any auto"; or
the combination of symbols 2, 8 and 9.
(3) Workers' Compensation
Workers' Compensation coverage, as required by the
Industrial Insurance Act of the State of Washington, as
well as any similar coverage required for this work by
applicable federal or "Other States" State Law.
(4) Employers Liability or "Stop Gap"
The protection provided by the Workers Compensation
policy Part 2 (Employers Liability) or, in states with
monopolistic state funds, the protection provided by the
"Stop Gap" endorsement to the general Liability policy.
D. Minimum Limits of Insurance
The Contractor shall maintain limits no less than, for:
1. General Liability: $1,000,000 combined single limit per
occurrence for bodily injury, personal injury and property
damage, and for those policies with aggregate limits, a
$2,000,000 aggregate limit.
2. Automobile Liability: $1,000,000 combined single limit per
accident for bodily injury and property damage.
3. Workers' Compensation: Statutory requirements of the State of
residency.
4. Employers Liability Stop Gap: $500,000 with a minimum $2,000,000
umbrella.
E. Deductibles and Self-Insured Retentions
Any deductibles or self-insured retentions must be declared to, and
approved by, the County. The deductible and/or self-insured retention of
the policies shall not limit or apply to the Contractor's liability to
the County and shall be the sole responsibility of the Contractor.
F. Other Insurance Provisions
The insurance policies required in this Contract are to contain, or be
endorsed to contain coverage consistent with the following provisions:
1. General Liability Policy:
a) The County, its officers, officials, employees and agents
are to be covered as additional insureds as respects
liability arising out of activities performed by or on
behalf of the Contractor in connection with this Contract.
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Page 27
b) To the extent of the Contractor's negligence, the
Contractor's insurance coverage shall be primary
insurance as respects the County, its officers,
officials, employees and agents. Any insurance and/or
self-insurance maintained by the County, its officers,
officials, employees or agents shall not contribute with
the insurance or benefit the Contractor in any way.
c) The Contractor's insurance shall apply separately to each
insured against whom a claim is made and/or lawsuit is
brought, except with respect to the limits of the
insurer's liability.
G. Acceptability of Insurers
Unless otherwise approved by the County:
Insurance is to be placed with insurers with a Bests' rating of no less
than A:VIII, or, if not rated with Bests', with minimum surpluses the
equivalent of Bests' surplus size VIII.
If at any time one of the foregoing policies shall be or become
unsatisfactory to the County,as to form or substance, or if a company
issuing any such policy shall be or become unsatisfactory to the County,
the Contractor shall, upon notice to that effect from the County,
promptly obtain a new policy, and shall submit the same to the County,
with the appropriate certificates and endorsements, for approval.
H. Subcontractors
The Contractor shall include all subcontractors as insureds under its
policies, or shall furnish separate certificates of insurance and policy
endorsements for each Subcontractor. Insurance coverages provided by
subcontractors as evidence of compliance with the insurance requirements
of this Contract shall be subject to all of the requirements stated
herein.
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Page 28
VI. SECTION 6 - SCOPE OF WORK
This document identifies the products to be delivered, "scope of work" to be
performed by the Contractor during the upgrade of the current county
installed ForceField System, and tasks that are the responsibility of the
County.
TECHNICAL OVERVIEW
The Crime Capture System upgrade will provide the County a digital image and
data capturing solution that replaces the currently installed SUN/SCO/SYBASE
ForceField product with a Microsoft NT Server based digital "mugshot"
management system. Upon completion of the installation, the new system will
meet all NIST standards, will be certified Y2K compliant, and will capture
images to a standard ".jpg" format.
A. WORK TO BE COMPLETED BY THE CONTRACTOR:
1. Server configuration and installation
2. Installation of capture hardware and software
3. Installation of printers
4. Installation of wristband making subsystems
5. Conversion of current images and data to .jpg format
6. Development of interconnects
7. Training
B. HARDWARE/SOFTWARE:
1. Contractor will provide all software for the upgrade in
accordance with Section 6, Equipment List:
a) Capture Station PC's
b) Microsoft NT Server
c) Camera Subsystems
d) Pan and Tilt devices
e) Mugbook, Investigative and Capture software licenses
f) Printers
g) Scanner
h) Microsoft SQL and NT licenses
C. INTEGRATION AND TEST:
1. The Contractor will configure, integrate, install and test all
hardware and software prior to System Acceptance and Testing.
D. DATA CONVERSION:
1. All data and images currently stored in the ForceField system
will be converted, then transferred to the Crime Capture system.
E. INTERCONNECTS:
1. Contractor will be responsible for porting over to the Crime
Capture System any interconnects that currently exist on the
ForceField System.
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Page 29
F. TRAINING:
1. Contractor will provide training per Section 6, TRAINING AND
EDUCATION.
G. DOCUMENTATION:
1. Contractor will provide one manual for each capture and
investigative.
H. RESPONSIBILITIES OF THE COUNTY:
1. 10BaseT Network connections
2. Sites must be clean and ready for installation (power,
network presentation)
3. Space and tables for computers and printers
4. Appropriate technology staff available for technical questions
5. Provide specifications on interconnects
6. Provide dedicated IP addresses
7. Installation of investigative software
SYSTEM DETAILS
---------------------------------------------------------------------------
NO. DESCRIPTION
---------------------------------------------------------------------------
GENERAL SYSTEM REQUIREMENTS
---------------------------------------------------------------------------
System shall be Y2K (Year 2000) Compliant.
---------------------------------------------------------------------------
System shall be developed to interface with the King County
Heritage system, currently housed on an IBM mainframe. Data
upload shall be developed that is compatible with Subject In
Process (SIP) system.
System will need modification to meet this Functionality
requirement. ImageWare will modify its database batch processor
in cooperation with King County ITS programmers. King County will
create any programs necessary on King County's side. ImageWare and
King County will use IBM's MQ Series for the interface. King
County will be responsible for all necessary licenses for MQ
Series.
---------------------------------------------------------------------------
System shall be developed such that modems will not be required
for remote system access in favor of using TCP/IP. King County
will provide the necessary IP tunnel through its firewall for
7 X 24 X 365 access to the system (server and capture stations).
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Page 30
---------------------------------------------------------------------------
EQUIPMENT LIST
---------------------------------------------------------------------------
- NETFINITY SERVER (RAID LEVEL 5) (DUAL PROCESSORS) (1 NEW SYSTEM)
- Netfinity 5500
- IBM Netfinity 5500 Pentium II 450MHz/512KB L2,256MB
ECC,OPEN,32X,PCI/ISA
- (Std) 10/100 PCI Ethernet
- (Std) 2-Drop 16-bit SCSI Internal Cable
- (Std) 32X Max IDE CD-ROM Drive
- (Std) 000/000 XXx Xxxxxxx II Processor with 512KB ECC
L2 Cache
- (Std) IBM 1.44MB 3.5-inch Diskette Drive
- (Std) IBM 104-key Keyboard (Stealth Grey)
- (Std) Integrated IDE Controller
- (Std) Integrated PCI Ultra SCSI RAID Controller-dual channel
- (Std) Mouse Stealth Grey
- (Std) Netfinity 400W Hot-Swap Power Supply
- (Std) Netfinity NetBAY3
- (Std) Processor Complex Card
- (Std) S3 Trio64V2 Graphics - 1MB SGRAM
- (Std) Systems Management Processor
- IBM 20/40GB XXX Xxxxxxxx XXXX Xxxx Xxxxx (XX)
- XXX Netfinity 256MB SDRAM ECC RDIMM (Registered)
- Netfinity 18.2GB Wide Ultra SCSI SCA-2 SL HDD (RAID)
- 450/100MHz Pentium II Processor with 512KB ECC L2 Cache
- G74 - 17(15.9) in. Color Monitor, 69 KHz, Stealth Gray
- Smart-UPS 1400-17 Min Runtime
---------------------------------------------------------------------------
CAPTURE HARDWARE (8 NEW SYSTEMS, TRANSIT'S PC WILL BE EXCHANGED),
- IBM PC 300PL 6862 (4x4) 0
- XX 000XX Xxxxxxx XX 000XXx XXX/000XX,00XX,0.0XX,0XX,00X,00xxx
Audio,Win98,PCI/ISA
- (Std) IBM 6.4GB XXXX Hard Drive
- (Std) 10/100 PCI Ethernet WOL
- (Std) 16-bit ISA Crystal Audio Integrated
- (Std) 400/100MHz MMX Pentium II Processor with 512KB
Pipeline B
- (Std) 4MB Integrated SGRAM Video Memory
- (Std) 64MB 60ns NP SDRAM DIMM
- (Std) CD-ROM Drive Internal 32X Max (Variable Speed)
- (Std) IBM 1.44MB 3.5-inch Diskette Drive
- (Std) IBM 104-key Rubber Dome Keyboard
- (Std) Integrated IDE Controller
- (Std) S3 Trio3D AGP Graphics Integrated
- G74 - 17(15.9) in. Color Monitor, 69 kHz, Stealth Xxxx
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Page 31
---------------------------------------------------------------------------
CAMERA SUB-SYSTEMS (8 REUSED SYSTEMS)
- Hitachi HV-C20 Camera, NIST standards (3 chip)
- Cosmicar/Pentax H15ZME Zoom Lens
- 3 point Lighting system
- Pan and Tilt Camera mount (8 new)
- Reflective Pedestal
- Cable bundle
- NIST compliance capture software
- Capture Card MVPro (8 new)
- Power Supply (Three Chip)
---------------------------------------------------------------------------
PRINTERS
- Fargo ID Card Printer, 2 sided (4 Reused)
- HP Laserjet B&W, 4 (2 Reused)
- Lexmark Optra R B/W Laser Printer (8 Reused)
- Lexmark Optra C Color Laser Printer/SC (1 Reused, 1
Replaced with Lexmark SC)
- Mitsubishi CP 700 (1 reused and 2 replaced)
---------------------------------------------------------------------------
SCANNERS (1 NEW SYSTEM)
- Epson 800 Executive Scanner w/SCSI card
---------------------------------------------------------------------------
SOFTWARE LIST
---------------------------------------------------------------------------
LICENSES
- Microsoft SQL License (32 user Licenses)
- Microsoft SQL License (16 user Licenses)
- NT Server 4.0 License (1 New license)
- CCS Capture Station software (8 New Licenses)
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Page 32
---------------------------------------------------------------------------
MAINTENANCE
---------------------------------------------------------------------------
IMAGEWARE SOFTWARE INC. AGREES TO PROVIDE 7 DAY A WEEK, 24 HOUR A
DAY, 365 DAY A YEAR TELEPHONE SUPPORT.
CONTRACTOR shall provide to COUNTY maintenance service with respect
to the System consisting of
A. PREVENTIVE MAINTENANCE. Maintenance service for the
purpose of maintaining the System in good working order.
Preventive Maintenance, which shall require quarterly,
semi annual, and annual maintenance work and shall be
performed by CONTRACTOR personnel on normal working days
between the hours of 8:00 a.m. and 4:30 p.m. or as
otherwise arranged.
B. REMEDIAL MAINTENANCE. Maintenance service for the
purpose of correcting a System Failure.
In the event of any software failure, CONTRACTOR upon
notification by County shall thereafter make a good faith
effort to cause the appropriate software support person
to respond to the COUNTY within 30 minutes of the
notification with an update as to cause and/or possible
solutions. Software support shall be available 24 hours
per day 7 days each week including holidays regardless of
the severity of the software failure.
In the event of any hardware failure, CONTRACTOR upon
notification by County shall thereafter make a good faith
effort to cause an authorized representative of
CONTRACTOR to arrive at the location where the System is
installed no later than 5 (5) days following CONTRACTOR'S
receipt of such notification. Hardware support shall be
available 7 days per week 24 hours per day for critical
items, and during normal work days and hours for non
critical items.
C. EXTRA SERVICES shall consist of any maintenance services
with respect to the System, other than Preventive
Maintenance and Remedial Maintenance, including without
limitation, Excluded Services.
D. EXCLUDED SERVICES: Maintenance services necessary or
appropriate in order to correct any System Failure, or
potential failure, attributable in whole or in part to
any of the factors described in the Maintenance Agreement.
---------------------------------------------------------------------------
SYSTEM ADMINISTRATION
---------------------------------------------------------------------------
The system shall require passwords to access an application.
---------------------------------------------------------------------------
The system shall allow the King County System Administrator the
ability to change the users' passwords.
---------------------------------------------------------------------------
The system shall be able to perform unattended backups,
incremental backups, and recovery of system and remote
administration.
---------------------------------------------------------------------------
The system shall include an audit trail of user activities that
can be displayed to the screen or print it to local printer upon
request.
---------------------------------------------------------------------------
If system business rules are not modifiable by the System
Administrator they will be modified by ImageWare and covered under
the maintenance agreement.
---------------------------------------------------------------------------
The system shall allow the export of photos to write-able "disks".
---------------------------------------------------------------------------
The system shall provide the ability to seal, or delete images by
the system administrator, or authorized ImageWare representative
presented proper documentation generated by King County.
---------------------------------------------------------------------------
ImageWare SHALL PROVIDE release notes with each release of the
Software and coordinate installation with the King County System
Administrator.
---------------------------------------------------------------------------
The system shall include scheduled database (file/table)
reorganization routines.
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Page 33
System shall support SQL and ODBC products.
All keyboard and mouse input shall conform to standard Microsoft Windows 95
and 98 conventions (i.e., cut and paste, copy, insert, delete, format).
ImageWare shall provide printed technical system Documentation.
The system shall provide backup and fault tolerance for redundancy, to
ensure that images and data are not lost (i.e. RAID 5).
TRAINING AND EDUCATION
Training will be conducted on site, utilizing the actual hardware and
Software to be installed and accepted by the County.
ImageWare shall offer 3 days of training for the "staff trainers" and
System Administrators.
ImageWare shall provide a detailed description of all education and
training required for the successful implementation of this project.
ImageWare shall provide training prior to implementation to orient
management and operations personnel with an overview of the system, the
general operational functions of the system, and all specific instructions
required in using the system.
MISCELLANEOUS REQUIREMENTS
ImageWare shall convert existing ForceFiled/ID2000 data, and images to JPEG
format.
ImageWare shall be responsible, in cooperation with King County's ITS
programmers, to move the Software to the production environment upon
successful user Acceptance.
System Software shall be designed to accommodate scalability to support an
increase in data and recorded and images stored.
The proposed system shall be simple to use, functional, fast and reliable.
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Page 34
[LOGO]
KING COUNTY
DEPARTMENT OF ADULT DETENTION
XXXXXXX X. XXXXXXX
INFORMATION SYSTEMS MANAGER
000 Xxxxx Xxxxxx
Xxxxxxx, Xxxxxxxxxx 00000
(000) 000-0000 FAX (000) 000-0000
xxx.xxxxxxx@xxxxxxx.xxx
ATTACHMENT A - WAIVER FROM STANDARD PROCUREMENT PROCEDURES
DATE: June 17, 1999
TO: Xxxx Xxxxx, Director, Department of Finance
VIA: Xxxxxx Xxxxxxxxxxx, Director, Department of Adult Detention
FROM: Xxx Xxxxxxx, Information Systems Manager, Department of Adult
Detention
SUBJECT: Waiver from Standard Procurement Procedures
Contract No. T00874T
The Department of Adult Detention, acting as an agent for King County Law Safety
and Justice agencies, is seeking a waiver from standard procurement procedures
in order to procure hardware and software upgrade services for the
JEMS/ForceField/ID2000 system to make them year 2000 (Y2K) compliant. Pursuant
to King County Code 4.16.040, we request a sole source waiver due to emergency
and marketing conditions.
PROBLEM STATEMENT:
Contrary to the initial vendor's assertions of compliance, the current
JEMS/ForceField/ID2000 system is NOT Y2K compliant (XIMAGE was the original
record of contract holder but was merged into IMAGEWARE SOFTWARE INC. in
February, 1998).
WHAT IS JEMS?
JEMS (Jail Electronic Mugshot System) is a PC (client/server) based digital
imaging applications, which focuses on the storage and warehousing of law
enforcement images and data.
The images, taken at the time of booking are updated via electronic interface to
the Heritage system, with data collected from the inmate interview process. The
data is retrieved and processed by a collection of display and capture stations
located at the KCCF and RJC, the King County Sheriff's office, and the Seattle
Police department.
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Page 35
The images and data are used for a variety of identification and investigative
processes. King County Jail, for example, uses the stored images in the form of
picture ID wristbands with bar codes. Images of sex offenders and volunteers are
also managed. As of 1998, the ID 2000 module was added to collect images of King
County employees for a countywide ID card, entry access, licensing, and bus pass
project.
OPTIONS:
The options to address this problem that were presented to the King County,
Law, Safety, and Justice Business Area Committee, including the Technical
committee, are as follows:
1. do nothing with the system - leave it the way it is,
2. upgrade to "Band-Aide" Y2K solution - which involved the
installation of multiple software patches and some obsolete
equipment upgrading, or
3. upgrade to the Y2K certified ImageWare Crime Capture system.
CONSIDERATIONS/IMPLICATIONS:
1. DO NOTHING - LEAVE THE SYSTEM THE WAY IT IS: not a viable option
as this would require a complete shutdown of the system on
December 31, 1999 and return to manual data and image collection
process.
2. UPGRADE TO A "BAND-AIDE" Y2K SOLUTION: the effective life span of
this option is only 1 year. Failed hardware is not replaceable.
This option forces an RFP - and the loss of an estimated $250,000
one-time discount as reported by the system vendor.
3. UPGRADE TO THE Y2K CERTIFIED IMAGEWARE CRIME CAPTURE SYSTEM: Cost
- $185,000.
RECOMMENDATION:
The King County, Law, Safety, and Justice Business Area Committee concluded that
Option 3. "Upgrade to the Y2K certified ImageWare Crime Capture system" as it
presented a permanent, cost effective, low risk solution.
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Page 36
JUSTIFICATION:
UPGRADING TO THE Y2K CERTIFIED IMAGEWARE CRIME CAPTURE SYSTEM; WE
1. ensure Y2K compliance,
2. create a new high performance imaging system that will INTEGRATE with many
current law enforcement applications, and
3. support the Executive's, as well as the County's commitment to develop a
"regional system" that may be utilized by law enforcement agencies from all
interested cities and agencies (SeaTac, Burien, Kent, City of Edmonds, DYS,
DCFM etc.)
MARKET CONDITIONS:
A serious effort to find other system providers was made early 1999 in the
interest of developing an emergency request for proposal but only two vendors
("INTELLINETICS" and "IMAGEWARE SOFTWARE INC.") were found to fit the County's
two most urgent business needs; Y2K, and preservation of our 7 years of archived
images. "Intellinetics" WAS able to convert our images into their database, but
lacked the functionality and operability required to meet our needs without
considerable, and lengthy system modification. ImageWare Software Inc., on the
other hand, was able to provide the functionality and operability required prior
to the Y2K deadline.
Accordingly, DAD is requesting that you approve of this emergency sole source
waiver and expedite this request [RUSH] due to the Y2K compliance issue. If you
need additional information, please contact:
XXXXXXX X. XXXXXXX
INFORMATION SYSTEMS MANAGER
------------------------------
King County
DEPARTMENT OF ADULT DETENTION
000 Xxxxx Xxxxxx
Xxxxxxx, XX 00000
(000) 000-0000 FAX (000) 000-0000
xxx.xxxxxxx@xxxxxxx.xxx
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Page 37
ATTACHMENT B - PAYMENT SCHEDULE
Contract Price for Contract No. T00874T will be $185,000 plus Annual License and
Maintenance fees as described in Section 6 of Contract No. T00874T.
Payment shall be according to the following schedule and be made within 30 days
of receipt of Contractor's invoice and notice of the listed event:
EVENT PERCENTAGE DUE
1 Presentation of a signed purchase order for hardware all new hardware listed 40% or $74,000
in Contractors quote with King County as the recipient.
2 Receipt of hardware purchased in item 1 above to King County locations, 20% or $37,000
installation of Systems, and training completed.
3 System fully functional, and accepted (via acceptance criteria) by County 40% or $74,000
Annual License/Maintenance fees shall be as stated in the Software Licensing
Agreement, Attachment I hereto, and Software Maintenance Agreement, Attachment
J hereto.
--------------------------------------------------------------------------------
Page 38
ATTACHMENT C - PERSONNEL INVENTORY REPORT
--------------------------------------------------------------------------------
Page 39
PERSONNEL INVENTORY REPORT
[LOGO]
Legal name of business IMAGEWARE SOFTWARE INC. Telephone No: (000) 000-0000
----------------------- --------------
dba (if applicable) N/A
-------------------------------------------------------
Street address 00000 Xxxxxxxxx Xxxx Xxx Xxxxx Xxxxx XX Zip Code 92127
--------------- --------- -- -----
Submitted by: Xxxx Xxxxxxxxx Title: Corporate Secretary Date: 10/22/99
-------------- ------------------- --------
IRS Employer Identification Number: 00-0000000
----------------------------------------
DO YOU HAVE ANY EMPLOYEES? NO YES X
--- ---
IF YES, list on the Employment Data Chart below the total number of employees
for all businesses located in (1) King County. If none, list the total number of
employees for all businesses located in (2) Washington State. If none, list the
total number of employees for all businesses located in the (3) United States.
Indicate which locale (1,2,3) report covers _____. This report covers Business
Location(s) in (circle one): [King County, Washington State, Other States] for
the Payroll Period ending (Month/Day/Year): 10/31/99.
-------------------------
DO ANY OF YOUR EMPLOYEES BELONG TO A UNION AND/OR DO YOU USE AN EMPLOYEE
REFERRAL AGENCY? NO X YES
--- ---
IF YES, list the unions and/or employee referral agencies with whom you
agreements:____________________________________________________________________.
If you expect to do more than $10,000 worth of public work (construction) or,
more than $25,000 worth of business with King County, the unions or employee
referral agencies must submit a statement of compliance with King County Code
Chapter 12.16.
African Native Minority Disabled
Job Categories Whites Americans Asians Americans Hispanics Disabled Subtotal Subtotal
------------------------------------------------------------------------------------------------------------
M F M F M F M F M F M F M F M F
------------------------------------------------------------------------------------------------------------
Managerial 7 3 0 1 0 0 0 0 0 0 0 0 1
Professional 1 1 2 3
Technical 24 1 1
Clerical 2
Sales 4
Service
Labor
On-Job
Apprentice
Skilled Craft*
Subtotal
*Journey worker: List by classification on reverse, e.g., xxxxxxxxx, plumber,
etc.
Total number of employees report above: 46 If no employees, write "0."
SUPPLEMENTAL FORM
Use this form as necessary to report the total work force.
Legal Name of Business Telephone
--------------------------------------------------------------------------------
Submitted by: Title Date
--------------------------------------------------------------------------------
African Native Minority Disabled
Job Categories Whites Americans Asians Americans Hispanics Disabled Subtotal Subtotal
------------------------------------------------------------------------------------------------------------
M F M F M F M F M F M F M F M F
------------------------------------------------------------------------------------------------------------
Managerial
Professional
Technical
Clerical
Sales
Service
Labor
On-Job Trainees
Apprentice
Skilled Craft*
Subtotal
Contact the King County Procurement Services Division at (000) 000-0000 or the
King County M/WBE and Contract Compliance Division (000) 000-0000 if you have
any questions concerning completion of this form.
ATTACHMENT D - ACCEPTANCE TESTING CRITERIA
PROCEDURES
Section I: Acceptance of Plan
This plan has been mutually agreed upon by both King County
Washington and ImageWare Software Inc. Project Managers as to
it's content, format, procedures, and terms.
Section II: Adherence to Plan
It is imperative that King County Washington and ImageWare
Software Inc. Information Services closely adhere to this plan to
test the system fully. Extensions to the test period will be
granted to King County Washington only if the tests are
inconclusive, through no fault of the County.
Section III: Responsibility for Testing
King County Washington will perform all testing prescribed herein
with ImageWare Software Inc.'s assistance, if necessary.
ImageWare Software Inc. representatives will monitor all tests.
Section IV: Testing Procedure
Contained in Attachment D are Acceptance Criteria for each of the
system components that will be tested for Acceptance. Each such
system component will be tested for Acceptance as the
installation of that component is completed. ImageWare Software
Inc. will notify King County Washington in writing that the
applicable system component is ready for Acceptance testing. King
County Washington will have three (3) business days in which to
initiate the applicable Acceptance test for such component, if
the County has been adequately trained and the County's Project
Managers and ImageWare Software Inc.'s Project Manager agree that
all criteria needed for testing are complete.
When a test is completed successfully, King County Washington's Project Managers
will sign and date the Acceptance Criteria form and return it promptly to
ImageWare Software Inc.. In the event that a test is not successful, King County
Washington will complete a notice of Acceptance Test Failure ("Notice") and
deliver such notice to ImageWare Software Inc. within 48 hours of the failure.
The Notice shall identify each and every failure of the test. ImageWare Software
Inc. will then remedy the condition and notify King County Washington of the
availability of the system component for re-test, thereupon Acceptance tests
will be deemed to the completed successfully within seven (7) days of initiation
of said test, unless ImageWare Software Inc. has received a notice within said
period.
--------------------------------------------------------------------------------
Page 40
NOTICE NUMBER:_______________
NOTICE OF ACCEPTANCE TEST FAILURES
Identify By:___________________ Date:_________________________
This notice refers to the _______________ Acceptance Criteria.
Failures noted in testing the above:
1. __________________________________________________________________________
2. __________________________________________________________________________
3. __________________________________________________________________________
4. __________________________________________________________________________
5. __________________________________________________________________________
6. __________________________________________________________________________
7. __________________________________________________________________________
8. __________________________________________________________________________
9. __________________________________________________________________________
10. _________________________________________________________________________
11. _________________________________________________________________________
12. _________________________________________________________________________
13. _________________________________________________________________________
14. _________________________________________________________________________
15. _________________________________________________________________________
All supporting Documentation evidencing the above are attached.
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Page 41
SERVER INSTALLATION
ACCEPTANCE CRITERIA
1 0F 11
Description: These measurements will verify that the Server, RAID
array, and Microsoft SQL database engine has been
installed and is operating properly.
Objective The Server, RAID array, and Microsoft SQL database
engine has been installed and is operating normally.
Measurements The Server can be powered up.
The operating system is installed.
Users can log on the Server and execute programs.
RAID array is attached to Server and images can be
copied to the drives.
The application can connect from a PC to the MICROSOFT
SQL Database on the Server.
Personnel County Staff member from MIS and ImageWare Software
Inc. Personnel
-----------------------------------------------------------------------------
Accepted By (King County):_________________________________Date:_____________
Accepted By (ImageWare Software Inc.):_____________________Date:_____________
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Page 42
SOFTWARE - Crime Capture System
ACCEPTANCE CRITERIA
2 0F 11
Description: These measurements will verify that the Crime Capture
System Software has been installed and is operating
properly.
Objective Images and data can be stored and retrieved from the
Crime Capture System server. Images can be stored and
retrieved from magnetic media. Through a PC
workstation the Crime Capture System and Investigative
Software can be executed and all available functions
can be executed.
Measurements A user should be able to access Crime Capture System
Software from a PC workstation.
A user should be able to access Crime Investigative
Software from a PC workstation.
Images should be create-able and storable on the Crime
Capture System server.
Images, data, and print formats, can be displayed,
copied, and printed.
The Crime Capture System Administrator panel can be
executed. All administrative functions available from
the utility can be executed.
The Crime Capture System server can be brought up and
shut down without error.
Crime Capture System server parameters can be set and
updated.
Personnel County Staff member from MIS and ImageWare Software
Inc. Personnel
-----------------------------------------------------------------------------
Accepted By (King County):_________________________________Date:_____________
Accepted By (ImageWare Software Inc.):_____________________Date:_____________
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Page 43
LASER PRINTER
ACCEPTANCE CRITERIA
3 0F 11
Description: These measurements will verify that the laser printers
have been installed and are operating properly.
Objective The laser printers can print text, image files, and
print formats.
Measurements All laser printers are properly set-up and configured.
Each laser printer is identified with a print queue.
Personnel County Staff member from MIS and ImageWare Software
Inc. Personnel
-----------------------------------------------------------------------------
Accepted By (King County):_________________________________Date:_____________
Accepted By (ImageWare Software Inc.):_____________________Date:_____________
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Page 44
Crime Capture System
WORK STATION INSTALLATION
ACCEPTANCE CRITERIA
4 0F 11
Description: These measurements will verify that the Crime Capture
System workstations have been installed and are
operating properly.
Objective Capture stations should perform all functions
correctly and without significant errors or failures.
The capture stations should be able to log-on to the
Crime Capture System Server. The capture stations
should be able to display or save an image to the
Crime Capture System Server.
Measurements A PC should begin the boot process when powered on,
including memory checking and OS loading. The process
should complete with Microsoft Windows 95 workstation
program manager displayed.
The capture station can access the Server and perform
normal Crime Capture System functions.
Personnel County Staff member from MIS and ImageWare Software
Inc. Personnel
-----------------------------------------------------------------------------
Accepted By (King County):_________________________________Date:_____________
Accepted By (ImageWare Software Inc.):_____________________Date:_____________
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Page 45
Crime Capture System
Investigative Application Functionality
ACCEPTANCE CRITERIA
5 0F 11
Contractor will only install the 9 original display stations with the
Investigate product. King County must install the remaining.
Description: These measurements will verify that the Crime Capture
System Investigative Application (MugBook II
replacement) are operating properly.
Objective PC's with Crime Investigative Software installed
should perform all functions of the XImage ForceField
display stations correctly without significant errors
or failures. The PC's with Crime Investigative
Software installed should be able to log-on to the
Crime Capture System Server. PC's with Crime
Investigative Software installed should be able to
display images and data.
Measurements The investigative application should be able to
access, display, print, or copy images and data from
the following converted (from ForceField) databases:
this is based upon user rights to the different
databases.
1. Adult,
2. dad_empl,
3. dad_vol,
4. so_empl
5. dcfm
6. lisc
7. juvenile
8. so (sex offender)
Personnel County Staff member from MIS and ImageWare Software
Inc. Personnel
-----------------------------------------------------------------------------
Accepted By (King County):_________________________________Date:_____________
Accepted By (ImageWare Software Inc.):_____________________Date:_____________
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Page 46
SCANNING
ACCEPTANCE CRITERIA
6 0F 11
Description: These measurements will verify that the Crime Capture
System scanner for the Seattle Police Department is
installed and operating properly.
Objective To be able to scan photographs and store the image and
entered data on Crime Capture System server. The
scanner should allow for variations in scanning
parameters to achieve the clearest possible image scan.
Measurements Images can be stored on Crime Capture System server.
Images may be scanned at different compression ratios
(Group 3 or Group 4 FAX compression) and at different
resolutions (200, 300, or 400 dpi).
Image quality can be controlled by varying lightness,
darkness and photo mode.
Personnel County Staff member from the Seattle Police Department,
ID unit, and ImageWare Software Inc. Personnel
-----------------------------------------------------------------------------
Accepted By (King County):_________________________________Date:_____________
Accepted By (ImageWare Software Inc.):_____________________Date:_____________
------------------------------------------------------------------------------
Page 47
ID2000 (or its replacement)
ACCEPTANCE CRITERIA
7 0F 11
Description: These measurements will verify that the ID2000 module
of the Crime Capture System performs properly.
Objective The ID2000 System will collect images and data
(specifically staff and licensing) from a portable
capture system and successfully upload them to the
Crime Capture System server. The new system will
print ID cards using print formats converted from the
previous ID2000 System.
Measurements Demonstrate portable system can collect images
and data, store them, then upload to the Crime Capture
System server.
Retrieve images and data from the Crime Capture System
server.
Print ID Cards using the converted print formats.
Test the ability to search the database for specific,
configurable search criteria.
Personnel County Staff member from DCFM, and ImageWare Software
Inc. Personnel
-----------------------------------------------------------------------------
Accepted By (King County):_________________________________Date:_____________
Accepted By (ImageWare Software Inc.):_____________________Date:_____________
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Page 48
TRAINING
ACCEPTANCE CRITERIA
8 0F 11
Description: These measurements will verify that training has been
completed.
Objective All the staff trainers and System administrator are
trained and ready to train all personnel.
Measurements
All data and images are stored on the Crime Capture
System Server.
M&Q Interface is functioning with the Crime Capture
System Server.
Personnel County Staff member from the County MIS Office and
ImageWare Software Inc. Personnel
-----------------------------------------------------------------------------
Accepted By (King County):_________________________________Date:_____________
Accepted By (ImageWare Software Inc.):_____________________Date:_____________
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Page 49
SCOPE OF WORK
ACCEPTANCE CRITERIA
9 0F 11
Description: These measurements will verify that the system is
installed and operational as stated in the scope of work.
Objective The system performs all of the functions outlined in the
scope of work.
Measurements All items in the scope of work have been reviewed and
accepted by King County staff.
Personnel County Staff member from Adult Detention, King County
Sheriffs Office, Seattle Police Department,
Facilities Management, ITS and ImageWare Software Inc.
Personnel
-----------------------------------------------------------------------------
Accepted By (King County):_________________________________Date:_____________
Accepted By (ImageWare Software Inc.):_____________________Date:_____________
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Page 50
FINAL ACCEPTANCE
10 0F 11
Description: This verifies that all the Software and hardware has
been tested and accepted.
Objective The Software and hardware will be fully operational
during normal business hours with no significant
disruptions.
Measurements Final Acceptance will be deemed to have occurred if
none of the Acceptance criteria are outstanding at the
completion of the installation.
-----------------------------------------------------------------------------
Accepted By (King County):_________________________________Date:_____________
Accepted By (King County):_________________________________Date:_____________
Accepted By (ImageWare Software Inc.):_____________________Date:_____________
Accepted By (ImageWare Software Inc.):_____________________Date:_____________
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Page 51
ATTACHMENT E - AFFIDAVIT AND CERTIFICATE OF COMPLIANCE
------------------------------------------------------------------------------
Page 52
AFFIDAVIT AND CERTIFICATE OF COMPLIANCE
With King County Code Chapter 12,16, Discrimination and Affirmative
Action in Employment by Contractors, Subcontractors and Vendors
The undersigned, being first duly sworn, on oath states, s/he is authorized
by the Contractor, and on the Contractor's behalf, affirms and certifies as
follows:
Definition: "Contractor" shall mean any contractor, vendor or consultant who
supplies goods and/or services. "Contract" shall mean any contract, purchase
order or agreement with King County Government, hereinafter called the County.
A. Contractor recognizes that discrimination in employment is prohibited by
federal, state and local laws. Contractor recognizes that in addition to
refraining from discrimination, affirmative action is required to provide
equal employment opportunity. Contractor further recognizes that this
affidavit establishes minimum requirements for affirmative action and fair
employment practices and implements the basic nondiscriminating provisions of
the general contract specifications as applied to service, consultant and
Contractor contracts exceeding $25,000, or public work contracts exceeding
$10,000. Contractor herein agrees that this affidavit is incorporated as an
addendum to its general contract, and recognizes that failure to comply with
these requirements may constitute grounds for application of sanctions as set
forth in the general specifications. King County Code Chapter 12.16 and this
affidavit, PROVIDED FURTHER, that in lieu of the affidavit, the Executive may
accept a statement pledging adherence to an existing contractor affirmative
action plan where the provisions of the plan are found by the Executive to
substantially fulfill the requirements of this chapter.
B. Contractor shall give notice to their supervisors and employees of the
requirements for affirmative action to be undertaken prior to the
commencement of work.
C. This person has been designated to represent the Contractor and to be
responsible for securing compliance with and for reporting on the affirmative
actions taken. AUTHORIZED AFFIRMATIVE ACTION REPRESENTATIVE
NAME: Xxxx Xxxxxxxxx
--------------
D. Contractor will cooperate fully with the M/WBE and Contract Compliance
Division and appropriate County agents while making every reasonable "good
faith" effort to comply with the affirmative action and nondiscrimination
requirements set forth in this sworn statement and in King County Code
Chapter 12.16.
E. Reports. The Contractor agrees to complete and submit with this affidavit
such additional reports and records that may be necessary to determine
compliance with the affidavit and to confer with the MWBE and Contract
Compliance Division staff at such times as the County shall deem necessary.
The information required by this chapter includes but is not limited to the
following reports and records:
1. Personnel Inventory Report: This report shall include a breakdown of the
employer's workforce showing race, gender, and disability status.
2. Monthly Utilization Report: This report shall apply to construction
contractors and subcontractors and shall provide the number of hours of
employment for minority, women and disabled employees by craft and category.
3. Self-assessment and Test Validation: Review of all employment policies and
procedures, including tests, recruitment, hiring and training practices and
policies, performance evaluations, seniority policies and practices, job
classifications and job assignments to assure that they do not discriminate
against, or have a discriminatory impact on, minorities, women and persons
with disabilities and validate all tests and other selection requirements
where there is an obligation to do so under state or federal law.
4. Record of Referrals: Maintain a current file of applications of each
minority, women and persons with disabilities who are applicants or referrals
for employment indicating what action was taken with respect to each such
individual and the reasons therefore. Contact these people when an opening
exists for which they may be qualified. Names may be removed from the file
after twelve months have clasped from their last application or referral.
5. Notice to Unions: Provide notice to labor unions of the contractor's
nondiscrimination and affirmative action obligations pursuant to King County
Code Chapter 12.16. Contractors shall also notify the M/WBE and Contract
Compliance Division if labor unions fail to comply with the nondiscrimination
or affirmative provisions.
6. Supervisors: Ensure that all supervisory personnel understand and are
directed to adhere to and implement the nondiscrimination and affirmative
action obligations of the contractor under King County Code Chapter 12.16.
Such direction shall include but not be limited to, adherence to, and
achievement of, affirmative action policies in performance appraisals of
supervisory personnel.
7. Employee Training: When reasonable, develop on-the-job training
opportunities which expressly include minorities, women, and persons with
disabilities and sponsor and/or utilize, training/educational opportunities
for the advancement of women, minorities, and person with disabilities
employed by the contractor, subject to acceptance by the County.
8. Responsible Person: Designate an employee who shall have the
responsibility for implementation of the Contractor's affirmative action
measures.
9. Progress Reporting: Prepare as part of the affirmative action plan an
analysis and report on the progress made toward eliminating the
underrepresentation of women, minorities and persons with disabilities in the
contractor's work-force on an annual basis.
3. Statement from Union or Worker Referral Agency: This statement affirms
that the signee's organization has no practices and policies which
discriminate on the basis of race, color, creed, religion, sex, age, marital
status, sexual orientation, nationality or the presence of any sensory,
mental or physical disability.
The information required in this section shall be submitted on forms provided
by the County unless otherwise specified.
F. Subcontractors: For public work projects and contracts over $10,000, prime
contractor shall be required to submit to the County along with qualifying
documents under the Chapter, employment profiles, Affidavits Certificates of
Compliance Reports and Union Statements from subcontractors in the same
manner as these are required of the prime contractor. Reporting requirements
of the prime contractor during the contract period apply equally to all
subcontractors.
G. Employment Goals for Minorities, Women and Persons with Disabilities:
specific levels of utilization of minorities and women in the workforce of
Contractor shall be required, and the Contractor is not required to grant
preferential treatment on the basis of race, sex, color, ethnicity or
national origin in its employment practices. Notwithstanding the foregoing,
any affirmative action requirements set forth in any federal regulations,
statutes or rules included or referenced in the contract documents shall
continue to apply.
H. Affirmative Action Measures: Contractor agrees to implement and maintain
reasonable good faith efforts to comply with King County Code Chapter 12.16.
The evaluation of a contractor's compliance with the Chapter shall be based
upon the contractor's effort to achieve maximum results from affirmative
action measures. The Contractor shall document these efforts and shall
implement affirmative action steps at least as extensive as the following:
1. Policy Dissemination: Internal and external dissemination of the
contractors equal employment opportunity policy;posting of nondiscrimination
policies and of the requirements of this Chapter on bulletin boards clearly
visible to employees; notification to each subcontractor, labor union
representative workers with which there is a collective bargaining agreement
or other contract, subcontract, or understanding of the contractor's
commitments under Chapter. Inclusion of the equal opportunity policy in
advertising in the news media and elsewhere.
2. Recruiting: Adoption and implementation of recruitment procedures designed
to increase the representation of women, minorities and persons with
disabilities in the pool of applicants for employment, including, but not
limited to establishing and maintaining a current list of minority, women and
disabled recruitment sources, providing these sources written notification of
employment opportunities and advertising vacant positions in newspapers and
periodicals which have minority, female and/or disabled readership.
I. During the performance of the Contract, neither the Contractor nor a party
subcontracting under the authority of the Contract shall discriminate nor
tolerate harassment on the basis of race, color, sex, religion, nationality,
creed, marital status, sexual orientation, age, or the presence of any
sensory, mental or physical disability in the employment or application for
employment or in the administration or delivery services or any other
benefits under this Contract.
J. Contractor agrees to provide reasonable access upon request to the premise
of all places of business and employment, relative to work undertaken in the
Contract, and to records, files, information and employees in connection
therewith, the the M/WBE and Contract Compliance Division or agent in
purposes of reviewing compliance with the provisions of this Affidavit agrees
to cooperate in any compliance review.
K. Should the M/WBE and Contract Compliance Division find a complaint,
investigation or review, the Contractor not be in good compliance with the
provisions contained in the Affidavit, it shall notify County and Contractor
in writing of the finding fully describing the basic noncompliance.
Contractor may request withdrawal of such notice of noncompliance at such
time as the compliance office has notified in writing the Contractor and the
County that the noncompliance has been resolved.
L. The contractor agrees that any violation of any term of this Affidavit
including reporting requirements, shall be deemed a violation of King County
Code Chapter 12.16. Any such violation shall be further deemed a breach
material provision of the contract between the County and the Contractor.
Such a breach shall be grounds for implementation of any sanctions provided
for in the chapter, including but not limited to, cancellation, termination
or suspension in whole or in part, of the Contractor by the County;
liquidated damages; disqualification of the contractor PROVIDED, that the
implementation of sanctions is subject to the notice and hearing provisions
of King County Code Chapter 12.16.110.
CONTRACTOR: ImageWare Software Inc. 00000 Xxxxxxxxx Xx. Xxx Xxxxx, XX 00000
---------------------------------------------------------------
Company Name Address City State Zip
I have read and understood the foregoing; and am authorized on behalf of the
Contractor to agree to the terms and conditions of this and Affidavit and
Certificate of Compliance and therefore, execute the same.
Authorized Signer: Xxxx Xxxxxxxxx VP of Sales and Business Development
---------------------------------------------------
Title
\s\: Xxxx Xxxxxxxxx Phone:(000)000-0000
----------------------------------------------------
Signature Phone
VALID ONLY IF NOTARIZED
SUBSCRIBED AND SWORN TO BEFORE ME THIS 22nd DAY OF October 1999 Xxxx Xxxxxxxxx
---- ------- -- --------------
\s\: Xxxx X. Xxxxxxxxx
----------------------
Notary Public in and for the State of California
-----------
residing at Xxx Xxxxx XX 00000
------------------
ATTACHMENT F -- STATEMENT OF COMPLIANCE
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Page 53
504/ADA DISABILITY ASSURANCE OF COMPLIANCE
Complying with Section 504 of the Rehabilitation Act of 1973, as amended, and
the Americans With Disabilities Act of 1990, two federal laws which prohibit
discrimination against qualified people with disabilities.
I understand that federal and state laws prohibit discrimination in public
accommodation and employment based solely on disability. In addition, I
recognize that Section 504 requires recipients of federal funds (either
directly or through contracting with a governmental entity receiving federal
funds) to make their programs, services, and activities, when viewed in their
entirety, accessible to qualified and/or eligible people with disabilities. I
agree to comply with, and to require that all subcontractors comply with, the
504/ADA requirements. I understand that reasonable accommodation is required
in both program services and employment, except where to do so would cause an
undue hardship or burden.
I agree to cooperate in any compliance review and to provide reasonable
access to the premises of all places of business and employment and to
records, files, information, and employees therein to King County for
reviewing compliance with Section 504 and ADA requirements.
I agree that any violation of the specific provisions and terms of the
504/ADA Disability Assurance of Compliance and/or Corrective Action Plan
required herein and Section 504 and the ADA, shall be deemed a breach of a
material provision of the Contract between the County and the Contractor.
Such a breach shall be grounds for cancellation, termination, or suspension,
in whole or in part, of this Contract by the County.
ACCORDING TO THE RESPONSES TO THE QUESTIONS IN THE 504/ADA
SELF-EVALUATION QUESTIONNAIRE, (COMPANY
NAME) IMAGEWARE SOFTWARE INC. IS IN COMPLIANCE WITH
-----------------------
504/ADA.
YES NO
/x/ / /
IF THE ABOVE RESPONSE IS NO, THE FOLLOWING CORRECTIVE ACTIONS WILL BE TAKEN:
CORRECTIVE ACTION PLAN
The following Corrective Action Plan is submitted to comply with Section 504
and ADA requirements.
General Requirements
COMPLETION DATE
ACTIONS TO BE TAKEN
------------------------------------------------------------------------------
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5
504/ADA DISABILITY ASSURANCE OF COMPLIANCE (contgd.)
Program Access
COMPLETION DATE
ACTIONS TO BE TAKEN
------------------------------------------------------------------------------
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------------------------------------------------------------------------------
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Employment and Reasonable Accommodation
COMPLETION DATE
ACTIONS TO BE TAKEN
------------------------------------------------------------------------------
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------------------------------------------------------------------------------
------------------------------------------------------------------------------
------------------------------------------------------------------------------
Physical Accessibility
COMPLETION DATE
ACTIONS TO BE TAKEN
------------------------------------------------------------------------------
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I DECLARE UNDER PENALTY OF PERJURY UNDER THE LAWS OF THE STATE OF WASHINGTON
THAT THE FOREGOING IS TRUE AND CORRECT.
Contractor: IMAGEWARE SOFTWARE 00000 XXXXXXXX XX. XXX XXXXX XX 00000
------------------------------------------------------------------
Company Name Street Address City State
Authorized Signer: XXXX XXXXXXXXX VP OF SALES AND BUSINESS DEVELOPMENT
-----------------------------------------------------------
Name (type or print) Title
Signature: /s/ Xxxx Xxxxxxxxx
--------------------------------------------------------------------
---------------
6
ATTACHMENT G - CURRENT OR FORMER KING COUNTY
EMPLOYEE DISCLOSURE FORM
CONTRACT NO: T00874T
(SUBMIT TO KING COUNTY ONLY WHEN APPLICABLE)
1. Identify current or former employees of the County involved in the
preparation of this Proposal or the anticipated performance of the
work or services to be provided on this Contract.
Name of current or former Employee: N/A
---------------------------------
Date of Last Employment with the County:
----------------------------
2. The Contractor is responsible for notifying the County's Project
Manager of current or former County employees who become involved in
the Contract any time during the term of the Contract.
Name of Firm:
---------------------------------------------------
Authorized Signature:
--------------------------------------------
Printed Name:
----------------------------------------------------
Title:
-----------------------------------------------------------
Date:
-----------------------------------------------------------
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Page 54
ATTACHMENT H - SOURCE CODE ESCROW AGREEMENT
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Page 55
Agreement No: IWS99001
SOFTWARE ESCROW AGREEMENT
MULTI USER PLAN
This Agreement is effective ______________, 19 ____ among Xxxxxxx-Xxxxx
SoftEscrow, Inc., (hereinafter known as "Trustee"), a company with principal
offices located at 000 Xxxxxxxxx Xxxxx, Xxxxx 000, Xxxxxxxxx, XX 00000,
ImageWare Software Incorporated (hereinafter known as "Licensor"), a
Corporation, with principal offices located at 00000 Xxxxxxxxx, Xxx Xxxxx, XX
00000 and any additional party, (hereinafter known as "Licensee"), signing
the Acceptance Form attached to this Agreement, reference herein as
"Attachment 1" and incorporated herein by this reference.
WHEREAS the Licensor carries on the business of licensing computer
software and is desirous of making available severally to certain of its
customers, each herein called the Licensee the benefits contemplated by this
agreement, and;
WHEREAS the Licensor has granted or shall grant to the Licensee the right
to use certain computer programs in object form and has agreed or shall agree
to support the programs but wishes to maintain their confidentiality as trade
secrets, and;
WHEREAS the Licensee is desirous of being assured that the source code,
documentation and related materials for such programs will be made available
to it for the purposes of self support if certain events named herein occur;
THEREFORE the parties agree as follows:
1. ESCROW MATERIALS
Depositor shall deliver to the Trustee a sealed package
containing magnetic tapes, disks, disk packs, or other forms of media, in
machine readable form, and the written documentation prepared in connection
therewith, and any subsequent updates or changes thereto (the "Deposit
Materials") for the computer software products (the "System(s)"), all as
identified from time to time on Exhibit A hereto. Deposit Materials shall
consist of the source code magnetically or optically stored, and such
supporting documentation and related materials as are necessary for a
reasonably competent programmer to routinely maintain and modify such code.
2. BENEFICIARIES
All Licensees of the System shall separately become a
beneficiary hereunder upon the signing by the Licensee and Licensor of
the Acceptance Form attached to this Agreement. Amendments introduced in
the Acceptance Form by the agreement of Licensor and Licensee will
supersede any provisions of this Software Escrow Agreement, providing
that said amendments do not modify the rights of the Trustee.
Agreement No: IWS99001
3. DELIVERY AND CERTIFICATION
The following procedure shall be adopted for the presentation and
certification of the Deposit Materials into escrow.
(a) Within 10 days after the signing of this agreement by both
parties, the Trustee shall supply to the Licensor an appropriate sized
container which is capable of being sealed and in which the Deposit
Materials shall be stored.
(b) The Licensor shall thereupon deposit the Deposit Materials into
the said container, identifying it by name and release number, and shall
certify as to the authenticity of the contents in the sealed container on
the form supplied by the Trustee.
(c) The Licensor shall seal the container and shall deliver it to
the Trustee to hold in accordance with the terms of this agreement.
(d) The Licensor will deposit new releases into escrow, and the
Trustee shall retain the latest such deposits and shall return earlier
deposits to the Licensor.
(e) The Trustee shall hold the container in its sealed state and
shall not open, cause or permit it to be opened under any circumstances
whatsoever except as may be permitted under this agreement or amendments
thereto.
4. EVENTS CAUSING RELEASE
The Deposit Materials shall be held in escrow by the Trustee until
the earliest of the following events:
(a) A cessation of the use of the System by the Licensee and the
termination or expiration of its program license agreement with the
Licensor, or the termination or expiration caused or permitted by the
Licensee of the System maintenance and support services portion of the
said program license agreement.
(b) A termination of this agreement by consent of the Licensor and
Licensee, or the Licensee alone.
(c) The occurrence of any of the following events, and provided in
all events that the Licensor has not made suitable alternate arrangements
for the continued supplying of maintenance of the System:
(1) A petition in bankruptcy, or an assignment for the benefit of
creditors of the Licensor is filed by the Licensor, or a third party
against the Licensor and is not dismissed within 30 days of its filing;
(2) A cessation of normal business operations by the Licensor
during the term of this agreement;
(3) A failure or refusal by the Licensor to provide the System
maintenance and support services required of it under its program license
agreement with the Licensee, which failure has been preceded by a notice in
writing to the Licensor that its continued default would cause the Licensee
to invoke its rights under this agreement fifteen (15) days after the date
of the said notice;
Agreement No: IWS99001
5. RETURN TO LICENSOR
The Trustee shall deliver the Deposit Materials back to the Licensor
if any of the events named in paragraph 4(a) or 4(b) occurs before any
of the events named in paragraph 4(c), provided that a Termination Notice
in the form set out in Schedule A and signed by the Licensor and the
Licensee has been delivered to the Trustee along with the balance of any
fees and charges that are due, and further provided that no other Licensee
is a beneficiary under this agreement at the time.
6. DELIVERY TO LICENSEE
The Trustee shall deliver a copy of the Deposit Materials to the
Licensee if any of the events named in paragraph 4(c) occur before any
of the events named in paragraphs 4(a) or 4(b), provided that the procedure
set out below has been followed and the conditions met.
(a) The Licensee has delivered to the Trustee a written request for
the release of the Deposit Materials, accompanied by a sworn affidavit in
a form satisfactory to the Trustee from a senior officer of the Licensee
stating the particulars of the reasons for its request.
(b) A copy of the request and affidavit have been delivered by the
Trustee to the Licensor, and the Licensor has received at least the notice
period named in paragraph 4(c)(3).
(c) No dispute in writing has been received from the Licensor by
the Trustee within ten (10) days of the Licensor's receipt of the
Licensee's request and affidavit.
(d) The Licensee has signed a non disclosure covenant in the form
set out in Exhibit B and delivered it to the Trustee.
(e) All outstanding charges under this agreement have been paid to
the Trustee, and the Licensee has paid copying and delivering costs
incurred by the Trustee.
7. DISPUTES AND ARBITRATION
If the Licensor enters a dispute as contemplated by paragraph 6(c)
then the procedure set out below shall be followed before the Deposit
Materials is delivered to the Licensee.
(a) The Licensor and Licensee shall within ten (10) days after the
entering of a dispute name an arbitrator to decide whether the Licensee is
entitled to receive the Deposit Materials. If they are unable to agree
upon the selection of an arbitrator then the Trustee shall make the said
selection.
(b) The arbitration shall otherwise be conducted in San Diego,
California in accordance with the Rules of the American Arbitration
Association and the Trustee shall immediately upon the expiry of any
appeal period carry out the decision of the arbitration.
8. VERIFICATION PROCEDURE
In order to verify the authenticity of the contents of any container
deposited by the
Agreement No: IWS99001
Licensor and being held in escrow the Licensee may at any time call for its
inspection in the manner and subject to the conditions below.
(a) The Licensee shall notify the Licensor and the Trustee in
writing of its demand to inspect the contents of a container, and such
notification shall be made at least 30 days in advance of the date
appointed for such inspection.
(b) The Trustee shall appoint the location for such inspection.
(c) The Trustee shall attend at the appointed time and place and
shall thereat produce the sealed container in question.
(d) The contents of the container shall be removed and inspected by
the Licensee and a determination made as to whether they are as purported
by the Licensor on its certificate.
(e) If the contents are determined to be as purported, they will be
resealed and returned to the Trustee to continue to hold in escrow. The
Licensee shall pay all costs associated with the inspection, including
machine time, operating personnel, travel, food, lodging and a reasonable
per diem fee for the attendance of all the parties attending at the
inspection.
(f) If the contents of the container are determined not to be as
purported, then Licensor shall pay all of the costs named in
sub paragraph (e) and shall also forthwith deliver to the Trustee a copy
of the authentic software as purported on the Licensor's certification,
and the Licensee may first verify that the same are authentic.
9. DUTIES OF TRUSTEE
(a) The Trustee shall store the sealed containers in a safe and
secure location of its own choosing.
(b) The Licensor may direct the Trustee to store the sealed
containers in a location selected by the Licensor, in which event the
Trustee shall comply with such direction provided that access to the
location is under the Trustee's control and that any additional costs
incurred by the Trustee using the site are paid by the Licensor.
(c) The Licensor represents that Deposit Materials do not require
any storage conditions other than office environment conditions.
(d) The Trustee shall exercise reasonable judgment in the handling
of the Deposit Materials in the event of a dispute and shall not be liable
to either party except for grossly or deliberately negligent conduct.
10. FEES, CHARGES AND TERM
The Licensor shall pay to the Trustee the following fees and charges:
(a) An annual fee of $500.00 US payable upon execution by the
Licensor of this Agreement and on each anniversary date thereafter
unless earlier terminated by either party.
(b) This agreement shall continue thereafter on a yearly basis
unless terminated by either party by giving the other at least ninety (90)
days written notice prior to any anniversary date, and provided that all
named beneficiaries have either ceased to hold a use license for the System
or have consented to the termination of this agreement by signing the
Termination Notice attached to this Agreement, reference herein as
"Attachment 2" and incorporated herein by this reference.
Agreement No: IWS99001
(c) A fee of $50.00 US per container per year or part year for each
container in excess of one being held by the Trustee at any given time
payable on the anniversary date of this agreement.
(d) A fee of $25.00 US per written notice delivered by the Trustee
under paragraph 6(b).
(e) A charge representing all expenses incurred by the Trustee for
media, copying, shipping, delivery, and special storage requested by the
Licensor payable on receipt of account.
(f) The term of this agreement shall continue so long as any
beneficiary has rights under it.
11. DEFAULT IN PAYMENT
In the event of non-payment of any fees invoiced by the Trustee, the
Trustee shall give notice of non-payment of any fee due and payable
hereunder to the Licensor and, in such an event, the Licensor shall
have the right to pay the unpaid fee within ninety (90) days after
receipt of notice from the Trustee. If Licensor fails to pay in full all
fees due during such ninety (90) day period, the Trustee shall give
notice of non-payment of any fee due and payable hereunder to the
Licensee and, in such event, the Licensee shall have the right to pay
the unpaid fee within ten (10) days of receipt of such notice from the
Trustee. Upon payment of the unpaid fee by either the Licensor or
Licensee, as the case may be, this Agreement shall continue in full force
and effect until the end of the applicable term. Failure to pay the
unpaid fee by both Licensor and Licensee shall result in termination of
this Agreement. In such event the Trustee shall return the Deposit
Materials to the Licensor.
The remedies above do not exclude any other remedies that are
otherwise available to the Trustee.
12. INSPECTION
For the purpose of insuring that any sealed container delivered to
and heldy the Trustee under this agreement remains in a sealed state,
either the Licensor or the Licensee may at any time demand to inspect such
container at the offices of the Trustee, and the Trustee shall produce
such container on a timely basis for inspection.
13. NOTICES.
Any notice required to be given in writing under this agreement shall
be given by prepaid certified or registered post, return receipt
requested, to the respective addresses above first mentioned or to such
other addresses as the parties may from time to time direct.
14. TITLE
Title to the Deposit Materials shall remain in the Licensor either in
its own right or as agent for the owner. The Trustee shall have title to
the physical storage medium but not to the Deposit Materials residing on
it.
Agreement No: IWS99001
15. GOVERNING LAW
This agreement shall be governed in accordance with the laws of the
State of California without giving effect to its conflict of laws
provisions.
16. ENUREMENT
This agreement shall be binding upon and inure to the benefit of
parties and the beneficiaries named by the Licensor and the assignees of
each of them. This agreement may not be assigned by the Trustee without
the prior written consent of the Licensor.
17. ENTIRE AGREEMENT
This Agreement, which includes the Acceptance Form and the Exhibits
described herein, embodies the entire understanding among all of the
parties with respect to its subject matter and supersedes all previous
communications, representations or understandings, either oral or written.
The Trustee is not a party to the License Agreement between Licensor and
Licensee and has no knowledge of any of the terms or provisions of any
such License Agreement. Trustee's only obligations to Licensor or Licensee
are as set forth in this Agreement. No amendment or modification of this
Agreement shall be valid or binding unless signed by all the parties
hereto.
IN WITNESS WHEREOF the parties have by their representatives so
authorized executed this agreement to go into force on the date below
first mentioned.
______________________________ _________________________________
Xxxxxxx-Xxxxx SoftEscrow, Inc. ImageWare Software, Inc.
By: _________________________ By: ______________________________
Title: ______________________ Title: ___________________________
Date: _______________________ Date: ____________________________
Agreement No: IWS99001
EXHIBIT A - LIST OF ESCROW MATERIALS
A1. PRODUCT NAME:
Version #:
Prepared/Confirmed by: ________________________________________________________
Title: _________________________________________ Date: ________________________
Signature: ____________________________
Type of deposit:
_____ Initial Deposit
_____ Update Deposit to replace current deposits
ITEMS DEPOSITED:
_______________________________________________________________________________
Label Media Type Description of Material Operating Hardware
System Platform
_______________________________________________________________________________
_______________________________________________________________________________
_______________________________________________________________________________
_______________________________________________________________________________
A2. PRODUCT NAME:
Prepared/Confirmed by: ________________________________________________________
Title: ____________________________________________ Date: _____________________
Signature: ___________________________________
Type of deposit:
___ Initial Deposit
___ Update Deposit to replace current deposits
ITEMS DEPOSITED:
_______________________________________________________________________________
Label Media Type Description of Material Operating Hardware
System Platform
_______________________________________________________________________________
_______________________________________________________________________________
_______________________________________________________________________________
_______________________________________________________________________________
Exhibit A: 1
Agreement No: IWS99001/001
ATTACHMENT 1 - ACCEPTANCE FORM
Image Xxxx Software Inc. and Xxxxxxx-Xxxxx SoftEscrow Inc., hereby acknowledge
that _____________ is a Beneficiary referred to in the Software Escrow
Agreement number _____________, effective ________________, 19__ with
Xxxxxxx-Xxxxx SoftEscrow as the Trustee and ImageWare Software Incorporated
as the Licensor. Licensee hereby agrees to be bound by all provisions of
such Agreement.
The Licensee's rights under this Agreement shall relate to the Deposit
Materials in those container(s) held by the Trustee for which the Licensee
has a valid license agreement that is not in arrears or otherwise in default,
at such time as those rights are exercised.
Programs of the software licensed by the Licensee:
1.
Notices and communications to Licensee Company Name: _______________________
should be addressed to: Address: ____________________________
____________________________
____________________________
Designated Contact: _________________
Telephone: __________________________
Facsimile: __________________________
In Witness Whereof, the Licensor and Licensee, have by their representatives
so authorized executed this agreement to go into force on the date first
below written.
_____________________________________ ______________________________________
Licensee Licensor
By: _________________________________ By: __________________________________
Name: _______________________________ Name: ________________________________
Title: ______________________________ Title: _______________________________
Date: _______________________________ Date: ________________________________
Attachment 1: 1
Agreement No: IWS99001/001
Received by Xxxxxxx-Xxxxx, SoftEscrow, Inc.
___________________________________________
By: _______________________________________
Name: _____________________________________
Title: ____________________________________
Date: _____________________________________
Attachment 1: 2
Agreement No: IWS99001/001
EXHIBIT B - NON DISCLOSURE COVENANT
TO: ImageWare Software Inc. Date:
(Licensor)
WHEREAS the Licensor and the Licensee are parties to a Software Escrow
Agreement bearing No. and date
pursuant to which the Deposit Materials therein shall be released to the
Licensee by the Trustee, and;
WHEREAS a prior condition of such release is set out in paragraph 6(d)
of the said agreement, namely that the Licensee must first execute this form
of non disclosure covenant and deliver it to the Trustee;
THEREFORE the Licensee covenants as follows for the benefit of the
Licensor:
1. To hold the Deposit Materials in the strictest of confidence, recognizing
that it is a valuable trade secret of the Licensor and that its improper
disclosure will cause substantial and irreparable injury to the Licensor.
2. To restrict the use of the Deposit Materials solely and exclusively for
the purpose of supporting and developing the Licensee's own installation and
for no other purpose whatsoever.
3. To restrict disclosure of the Deposit Materials or any part thereof to
only those of the Licensee's employees or agents who have a bona fide need to
know, and who have received written notice of the confidential nature of the
Deposit Materials and have agreed to abide by these restrictions.
4. Not to make any copy (other than for back up), derivation, translation
or imitation of the Deposit Materials, or to use any of its algorithms,
designs or architecture in producing another program.
5. To fully observe and perform all other obligations which may bind the
Licensee under any other agreement which exist between it and the Licensor.
______________________________
Licensee
Exhibit B: 1
Agreement No: IWS99001/001
ATTACHMENT 2 - TERMINATION NOTICE
TO: Xxxxxxx-Xxxxx SoftEscrow, Inc. Date:
000 Xxxxxxxxx Xxxxx Xxxxx
Xxxxx 000
Xxxxxxxxx, XX 00000
TAKE NOTICE THAT the Licensor and the Licensee being parties to a
Software Escrow Agreement bearing No. and date do hereby
terminate the said agreement as of the date of this notice and direct you to
deliver the Deposit Materials thereunder held by you to the Licensor
forthwith.
__________________________ _________________________________
Licensor Licensee
Attachment 2:1
ATTACHMENT 1 - SOFTWARE LICENSING AGREEMENT
TERMS AND CONDITIONS
A. ENTIRE AGREEMENT. This agreement, as an attachment to Contract
T00874T together with the following Exhibits referenced herein,
constitutes the agreement between Contractor and the County with
respect to the license of Contractor-owned Software to the County.
B. LICENSE.
1. Contractor hereby grants the County a nonexclusive,
nontransferable and perpetual license to use the
ImageWare Software Inc. Crime Capture System (hereinafter
"Software") as described in Exhibit A, including related
documentation under each program element. The licensed
Software shall include in its meaning, in addition to
the description contained in Exhibit A, any
improvements, additions, or modifications of the version
or versions of the Software which Contractor licensed to
the County to use and materials related thereto and all
materials, documentation and technical information
provided to the County in written form and identified in
Exhibit A for use in connection with the Software.
2. The County may utilize the object code version of the
Software as required by King County on hardware owned or
leased by the County.
3. The County may use and copy documentation pertaining to
the Software as supplied by Contractor (hereinafter
"Documentation") as required to exercise the license
granted herein.
4. The County shall be permitted to make back up copies of
the Software and Documentation in accord with the back
up procedures followed by the County. The County may
copy, reproduce, modify, adapt or translate the
Documentation as it deems necessary provided that such
copies are used in accord with the License granted
herein and any such copies of the Documentation are
utilized solely by King County.
C. DELIVERY AND INSTALLATION: MODIFICATION OF SOFTWARE AND SOURCE
CODE. Contractor shall deliver the Software at the time, place
and order of delivery as described in Exhibit A. Contractor shall
install the software and provide necessary support services,
including training, at no additional charge. Contractor shall
notify the County that the program is ready for acceptance
testing no later than the date set forth in Exhibit A. Contractor
shall improve, add to, or otherwise modify the software and the
source code prior to or at the same time any modifications of the
same are available to any of Contractor's customers.
D. SOURCE CODE. Concurrent with delivery of the Software hereunder,
Contractor shall place a copy of the source code for the Software
into escrow pursuant to the Escrow Agreement executed with this
Software License Agreement. Contractor shall improve, add to, or
otherwise modify the source code prior to or at the time any
modifications are available to Contractor's customers.
E. ACCEPTANCE TESTING. The Acceptance procedures described in
Attachment D of this Contract No. T00874T shall be applicable to
this License Agreement.
F. PAYMENT. In consideration of the License granted to the County by
this Agreement, the County shall pay to Contractor the License
Fee as identified in Attachment B to Contract T00874T. Payment
invoicing shall be in accordance with the Payment Procedures
identified in Contract # T00874T.
G. IMPROVEMENTS AND OTHER MODIFICATIONS. See Attachment J, this
Contract T00874T.
H. TERMINATION. The termination provisions of Contract # T00874T
shall be applicable to the termination of this License Agreement.
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Page 56
I. WARRANTIES. The warranty provisions of Contract # T00874T shall
be applicable to the warranties of this License Agreement.
J. YEAR 2000 COMPLIANCE. The Year 2000 Compliance requirements
contained in Contract T00874T shall apply to this License.
K. INDEMNIFICATION. The indemnification provisions of Contract #
T00874T apply to this License Agreement.
L. MISCELLANEOUS. The terms and conditions of Contract # T00874T
shall have precedence and control over any term and condition of
this License Agreement which may be in conflict with Contract #
T00874T To the extent that this License Agreement is silent with
respect to terms and conditions in Contract # T00874T the terms
and conditions in Contract # T00874T shall control.
M. SEVERABILITY. Any invalidity, in whole or in part, of any
provision of this License Agreement shall not affect the validity
of any other of its provisions, or the provisions of Xxxxxxxx
#X00000X.
X. XXXXXXXXXXXX INFORMATION. By virtue of this Licensing Agreement,
the parties may have access to information that is confidential
to one another (hereinafter "Confidential Information"). Such
information is subject to the Public Disclosure laws of the State
of Washington and the public disclosure section of Contract #
T00874T. Confidential information shall be conspicuously marked
as such and limited to the Software, Documentation and
information related thereto as well as all information marked
confidential. Confidential Information shall not include
information which a) is or becomes a part of the public domain
through no act or omission of the other party; or b) was in the
other party's lawful possession prior to the disclosure and had
not been obtained by the other party either directly or
indirectly from the disclosing party; or c) is lawfully disclosed
to the other party by a third party without restriction on
disclosure; or d) is independently developed by the other party.
O. ASSIGNMENT TO OTHER PUBLIC ENTITIES. King County shall have the
right to assign its rights and obligations under this Licensing
Agreement to any other public entity, provided that any permitted
assignment or transfer of rights shall bind the assignee public
agency to the terms and conditions of this License Agreement.
IN WITNESS WHEREOF, the parties have caused this Licensing Agreement to be
executed and do each hereby warrant and represent that their respective
signatory who signature appears below has been and is on the date of this
License Agreement duly authorized by all necessary and appropriate corporate
action to execute this Agreement.
CONTRACTOR: KING COUNTY
By: /s/ [Illegible] By:
------------------------------- ---------------------------------
Its Its:
------------------------------ -------------------------------
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Page 57
ATTACHMENT I
Exhibit A
SOFTWARE LICENSE AGREEMENT
1. DELIVERY:
Installation shall commence on November 16, 1999, and time is of the
essence.
2. DESCRIPTION OF SOFTWARE:
3. An Internet Advertisement provided by Contractor to describe the
Software, characteristics, and capabilities is attached to Contract #
T00874T as Attachment P and is incorporated by reference to the Software
Licensing Agreement as if fully stated herein.
4. DESCRIPTION OF SERVICES:
5. Installation, support and other services shall be provided by Contractor
to King County as detailed in Section 6 of Contract T00874T. Such
services shall be in addition to the installation and support service
necessary for the delivery and installation of the Software and enable
the County to conduct the acceptance tests, which services shall be
furnished free of charge.
6. ACCEPTANCE TESTS:
7. Contractor shall have the Software installed and ready for testing, and
shall complete such training or King County's personnel as is necessary
for the conduct of such testing, no later than December 10, 1999.
8. The acceptance tests required by Section E of the License Agreement
shall be as described in Attachment D of Contract T00874T:
ATTACHMENT J - SOFTWARE AND EQUIPMENT MAINTENANCE
AGREEMENT
A. This Agreement commences upon Final Acceptance of the
Crime Capture System pursuant to Xxxxxxxx Xx. X00000X.
Maintenance fees shall be as described in Attachment B of
Contract T00874T.
1. Initial Term.
The initial term of this Agreement shall commence
on the date of Acceptance and shall extend for
five (5) years unless terminated according to the
termination provisions of Contract T00874T or
section 2 of Exhibit A.
2. Entire Agreement
This Attachment, including Exhibit A and all
documents referenced herein, constitutes the
entire agreement between Contractor and County
with respect to the maintenance of
hardware/software purchased by King County
pursuant to Contract No. T00874T and supersedes
all proposals, oral and written, between the
parties on this subject.
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Page 58
3. Services
In consideration of the payments to be made to the Contractor, the
Contractor agrees to provide the services described in this Agreement,
including Exhibit A or in any attachment hereto, with respect to the
Software and Equipment. The location(s) at which the services shall be
performed shall be as set forth in Exhibit A.
4. Maintenance Service to be provided
a) GENERAL. Contractor shall provide to County maintenance service
with respect to the System consisting of (I) Preventive Maintenance
as described in paragraph 5.2, (II) Remedial Maintenance as
described in paragraph 5.3, and (III) Extra Services as described
in paragraph 5.4, all in accordance with and subject to the terms
and conditions of this Agreement.
b) PREVENTIVE MAINTENANCE. Preventive Maintenance shall consist of all
maintenance service, other than Excluded Services as defined in
paragraph 5.5, performed by Contractor in accordance with a
predetermined schedule and independently of any System Failure, for
the purpose of maintaining the System in good working order.
Preventive Maintenance, which shall require quarterly, semi annual,
and annual maintenance work and shall be performed by Contractor
during normal working days between the hours of 8:00 a.m. and 5:00
p.m. or as otherwise arranged.
(1) QUARTERLY MAINTENANCE shall include Contractor performing a
quality control check of the system to ensure County that the
system is performing at the prescribe standards for System
functionality.
(2) SEMI ANNUAL MAINTENANCE shall include, in addition to the
Quarterly Maintenance a general cleaning of the system.
(3) ANNUAL MAINTENANCE shall include in addition to the quarterly
and Semi Annual Maintenance, a thorough inspection, cleaning,
hardware alignment, and general system check to preserve image
quality and system performance.
c) REMEDIAL MAINTENANCE. Remedial Maintenance shall mean all
maintenance, other than Excluded Services, reasonably required as a
result of, and for the purpose of correcting, a System Failure. For
purposes of this Agreement, System Failure shall mean any malfunction
in the System that prevents or materially interferes with, any or all
of the System designed functionality. Following any identification of
any System Failure by County, and County's completion of the
diagnostic checklist and procedures recommended by Contractor,
County shall provide notification thereof to Contractor.
In the event of any software failure, Contractor shall thereafter
make a good faith effort to cause the appropriate software support
person to respond to the County within thirty minutes of the
notification with an update as to cause and/or possible solutions.
In the event of any hardware failure, Contractor shall thereafter
make a good faith effort to cause an authorized representative of
Contractor to arrive at the location where the System is installed
no later than five (5) days following Contractor's receipt of such
notification. Hardware support shall be available 7
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Page 59
days per week 24 hours per day for critical items as defined in
paragraph A, 4, C, (1), and during normal work days and hours for
non critical items as defined in paragraph 5.3.5.
(1) CRITICAL ITEMS: All Contractor supplied hardware associated
with the Server, Contractor supplied interfaces, and Capture
Stations that are required to the County to perform its day to
day duties associated with the capture and storage of "mug"
photo images shall be considered as Critical Items. The only
hardware exception to this paragraph will be the printers.
(2) NON CRITICAL ITEMS: All Contractor supplied hardware items not
mentioned in paragraph 5.3.1 will be considered non critical
items and shall be repaired during the Contractor's normal work
hours. This will include the printers associated with any
capture station and display stations.
d) EXTRA SERVICES. Extra Services shall consist of any maintenance
services with respect to the System, other than Preventive
Maintenance and Remedial Maintenance, including without limitation,
Excluded Services. Contractor shall be under no firm obligation to
perform any Extra Service but undertakes to make a good faith effort
to render such services to the extent that it is capable of doing so
without substantially interfering with its other obligations under
this Agreement or its obligations to other customers. If so requested
by County, Contractor shall provide a written estimate of extra
charges likely to be incurred or accrued as a result of the
performance of such services, to the extent such services can be
reasonably ascertained in advance.
e) EXCLUDED SERVICES. For the purpose of this Agreement, Excluded
Services shall be defined as; Any maintenance services necessary or
appropriate in order to correct any System Failure, or potential
failure, attributable in whole or in part to any of the following
factors or any combination thereof.
(1) 5.5.1 Failure by County to provide or maintain a suitable
installation environment as the System Site in accordance with
minimum prescribed standards, and any other reasonable
requirements thereafter communicated in writing by Contractor
to County, including without limitation, any electrical power,
air conditioning, or humidity control failure or changes to the
environment of the System Site.
(2) Use of supplies or materials not approved by Contractor, or by
the equipment manufacture.
(3) Use or attempted use of the System or any component thereof
for any purpose other than that for which it was installed by
Contractor.
(4) Alterations to the System (other than alterations installed by
Contractor or authorized in writing by Contractor).
(5) Connection of the System by mechanical or electrical means to
any other machine, equipment or device (other than those
installed by Contractor or authorized in writing by Contractor)
other than normal network connections.
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Page 60
(6) Removal, transportation or relocation of the System by any
person other than Contractor, unless authorized by Contractor
in writing.
(7) Neglect or misuse of the System by County or any third party
employed by the County.
(8) Any other intentional or negligent damage to the System by the
County or third party employed by the County.
(9) Any other failure by County to comply with its obligations
under this Agreement or the purchase and license agreement.
(10) Any repair of damage caused by other than normal operating
conditions or events, including without limitation, accident,
transportation, neglect, misuse, lightning, failure or
fluctuation of electrical power, temperature or humidity
changes, telephone equipment or line failure, failure of
foreign interconnect equipment, act of God. [ISII].
(11) Repair or replacement of hardware required by age, duty cicle,
obsolescence or excessive use.
(12) Changes to the County's systems which affect the functionality
of the maintained Crime Capture System.
(13) Any maintenance services to be performed on any software,
hardware or other item not furnished by Contractor to County
or any other work external to the System by anyone other than
Contractor.
(14) Rates: See Attachment J, Exhibit B
f) Replacement or Repair. In performing Preventive Maintenance and
Remedial Maintenance, Contractor shall be entitled to exercise
reasonable discretion in determining whether to replace or repair
any malfunctioning item, provided, however, that any such
replacement shall be of equal or better quality and, in the event
of a malfunction of key circuit boards, to be specified by
Contractor, a replacement board will be provided pending completion
of repairs on the defective board.
g) DIAGNOSTIC SOFTWARE. In order to facilitate rapid analysis of
System Failure involving software, Contractor will provide a
trained staff, at their company location, capable of handling all
software failures in an expedient manner. In addition they will
have diagnostic software for the purpose of identifying the cause
of any System Failure, temporarily patching around the problem if
necessary or temporarily disabling the use of that software module
so that the System can be returned to use for all other activities
with only a minor degradation in operation.
h) OFF-SITE MAINTENANCE: Any maintenance services required to be
performed under this Agreement which cannot, in Contractor's
reasonable judgment, be performed effectively at or near the System
Site shall be performed at such other location(s) as Contractor may
determine, at no extra cost to Customer. However, a loaned part(s)
from Contractor's warehouse must be installed prior to the shipping
of the item(s) being removed for maintenance.
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Page 61
B. Responsibilities of the County
1. The County shall notify the Contractor immediately following the
discovery of any Error, defect or nonconformity in the Software
and Equipment. The period within which Contractor is obligated
herein to provide telephonic off-site support shall not commence
until such time as the Contractor receives the County's
notification of the Error, defect or nonconformity.
2. The County, upon detection of any Error, defect or nonconformity
in the Software and Equipment, shall, if requested to do so by the
Contractor submit to the Contractor a listing of output and any
such other data which Contractor reasonably may request in order
to reproduce operating conditions similar to those present when
the Error occurred or the defect or nonconformity was discovered,
as the case may be.
3. Network connections: Although Contractor will provide some
guidance and direction, Contractor is not responsible for
resolving problems relating to networks. It is the County's
responsibility to keep adequate back-ups. Contractor is not
responsible for loss of data.
C. Charges; Annual License/Maintenance Fee
1. Computation
County shall pay Contractor an Annual Maintenance Fee as stated in
Exhibit A. The Annual Maintenance Fee is a fee that includes the
continued maintenance of hardware and software installed by this
agreement, and 7 day a week, 24 hour per day, 365 days per year
customer support.
2. Price Protection
The charges set forth herein for the services shall not be
increased to exceed the Application Maintenance Fees in the
Section 6, Scope of Work during a period of two (2) years after
the date of this Maintenance Agreement. Thereafter, such prices
only may be increased on an annual basis and no more than five
percent (5%) of the previous year's maintenance fee.
D. Warranties
The warranty provisions of Contract No. T00874T shall be applicable to
the warranty provided under this attachment X.
X. Termination
The termination provisions of Contract No. T00874T shall be applicable
to the termination provisions of this Software and Equipment Maintenance
Agreement.
If County or any third party modifies, enhances or otherwise alters the
Software or Equipment, without the direction or authorization in writing
or as otherwise provided in the Contract #T00874T Contractor will have
the right to terminate its obligation to provide maintenance. Contractor
may also terminate its obligation to provide maintenance at any time
after the expiration of 12 months after offering County updates to the
Software that County has not accepted; provided that Contractor shall
provide County with sixty (60) day notice that Contractor will no longer
provide maintenance support for the Software or a program within the
Software. If
------------------------------------------------------------------------------
Page 62
County has reasonable cause for not accepting updates (such as,
additional significant equipment costs would be incurred to implement
the updates), then at any time prior to Contractor's termination of
maintenance support, County may request an extension of Contractor's
maintenance support. Such extension may be for up to twelve (12) months
beginning with the date of County's request. Contractor will not
unreasonably withhold its consent to the requested extension. After the
end of the extended maintenance period, Contractor may at any time
terminate its maintenance support obligation if County has not then
accepted the most recent update offered by Contractor.
Contractor may elect to cease providing maintenance of the
Contractor-owned Software and, if Contractor elects to do so, may
terminate its obligation to provide County with maintenance of the
Contractor-owned Software by providing County with at least thirty (30)
days written notice of such termination. If Contractor terminates its
obligation to provide Contractor-owned Software maintenance as provided
in the previous sentence, County will be entitled to access the Source
Code under the Source Code Escrow Agreement (Attachment H to Contract
T00874T), unless the Maintenance Agreement has been assumed by a third
party with County's written consent, which will not be unreasonably
withheld. Contractor may elect to cease providing maintenance of the
third-party owned Software and, if Contractor elects to do so, may
terminate its obligation to provide County with maintenance of the third
party-owned Software by providing County with at least ninety days written
notice of such termination. If Contractor terminates its obligation to
provide third party-owned Software maintenance as provided in the previous
sentence, County may pay the license fees payable to the third party
licensor (of such third party-owned Software) directly to the third
party licensor, and the maintenance fees payable to Contractor under this
Maintenance Agreement will be reduced by such amount.
F. Indemnification
The Indemnification provisions of Contract No. T00874T shall be
applicable to the indemnification provisions of this Software and
Equipment Maintenance Agreement.
G. Assignment
Neither party may assign or subcontract all or any part of this
Agreement without the written consent of the other party, which consent
will not be unreasonably withheld.
H. Miscellaneous
1. Insurance
Contractor shall maintain in effect at all times during the term
hereof, insurance as described in Contract No. T00874T between King
County and the Contractor.
2. Cumulation of Remedies
All remedies available to either party for breach of this Agreement
are cumulative and may be exercised concurrently or separately, and
the exercise of any one remedy shall not be deemed an election of
such remedy to the exclusion of other remedies.
3. Severability
Any invalidity, in whole or in part, of any provision of this
Agreement shall not affect the validity of any other of its
provisions.
------------------------------------------------------------------------------
Page 63
4. Notices
Any notice or other communication hereunder shall be in writing and
in accordance with Contract No. T00874T between King County and
Contractor.
5. Waiver
No term or provision hereof shall be deemed waived and no breach
excused unless such waiver or consent shall be in writing and signed
by the party claimed to have waived or consented.
IN WITNESS WHEREOF, the parties have caused this Agreement to be executed and
do each hereby warrant and represent that their respective signatory whose
signature appears below has been and is on the date of this Agreement duly
authorized by all necessary and appropriate corporate action to execute this
Agreement.
ImageWare Software, Inc.: KING COUNTY:
By: /s/ [Illegible] By:
__________________________ ________________________
Its: CFO Its:
_________________________ ________________________
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Page 64
ATTACHMENT J
EXHIBIT A
Software and Equipment Maintenance Agreement
1. Location of Services
The Maintenance Services to be performed by the Contractor shall be
conducted at the following locations:
King County Adult Detention
000 0xx Xxxxxx
Xxxxxxx, XX 00000
And, other King County satellite sites. These office will be within the
boundaries of King County, Washington.
2. Term
The Services will begin upon Final Acceptance and terminate upon the
termination of the Software License Agreement, unless earlier terminated
as provided by Xxxxxxxx Xx. X00000X.
3. Annual Maintenance Fee
The initial Maintenance Fee is $58,156, payable on the date of Final
Acceptance. The next Annual Maintenance Fee is $58,156, payable on the
first anniversary of the date of Final Acceptance. Thereafter Maintenance
Fees will be due and payable on each anniversary of Final Acceptance.
Annual License/Maintenance Fees may be increased by Contractor subject to
the limitations set forth in Attachment J., Section C. 2. herein. NOTE:
Payments described shall be consistent with Contract No. T00874T between
King County and the Contractor.
Contractor may terminate this Agreement if County does not pay the
Annual License/Maintenance Fees within forty-five (45) days after
Contractor has given County written notice that payment has not been
received.
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Page 65
ATTACHMENT J
[LOGO]
ImageWare Software Exhibit B
TIME & MATERIALS PRICING
DESCRIPTION COST
----------- ----
Software Engineer 0800 thru 1700 weekdays........... $150 per hour
1700 thru 0800 weekdays........... $200 per hour
Anytime on weekends............... $275 per hour
Anytime on national holiday....... $375 per hour
Production Support Engineer 0800 thru 1700 weekdays........... $125 per hour
1700 thru 0800 weekdays........... $175 per hour
Anytime on weekends............... $225 per hour
Anytime on national holiday....... $300 per hour
Repair Technician 0800 thru 1700 weekdays........... $125 per hour
1700 thru 0800 weekdays........... $175 per hour
Anytime on weekends............... $225 per hour
Anytime on national holiday....... $300 per hour
Travel Time (all categories) 0800 thru 1700 weekdays........... $50 per hour
1700 thru 0800 weekdays........... $50 per hour
Anytime on weekends............... $50 per hour
Anytime on national holiday....... $100 per hour
Support Desk Call Anytime $40 per call minimum. Price per
minute to be determined.
Freight......................................................... published rate for service
Equipment replaced or repaired................................... list price
Travel by air/train to customer site............................ actual cost
Travel by car to customer site.................................. $0.32 per mile
Meals, lodging and local transportation at customer site........ $200 per day
MINIMUM CHARGES:
Support Time.................................................... 1.0 hours per incident
Travel Time..................................................... 1.0 hours per on-site call
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Page 66
KING COUNTY CONSULTANT DISCLOSURE FORM
[SEAL]
King County Pursuant to 3.04.120, this form is to be completed by
Board of Ethics private consultant firms or individuals entering into
contracts with King County to perform studies costing in
excess of $2500. IMPORTANT NOTE: NO PAYMENT SHALL BE MADE
ON ANY CONTRACT WITH ANY PRIVATE CONSULTANT FIRM AND/OR
INDIVIDUAL UNTIL FIVE DAYS AFTER RECEIPT OF THIS FORM BY
THE BOARD OF ETHICS, 000 XXXXXX XXXXXX, XXXX XX XXXXXXXXXX
BUILDING, SUITE 860, SEATTLE, WA., 98164, XX-XXX 0000;
(000) 000-0000; FAX (000) 000-0000. BOTH CONSULTANT AND
CONTRACTING DEPARTMENT ARE RESPONSIBLE FOR ENSURING
COMPLIANCE WITH THIS REQUIREMENT.
-----------------------------------------------------------------------------------------------
PLEASE TYPE OR PRINT ALL INFORMATION - ALL QUESTIONS MUST BE ANSWERED fYESg fNOg OR N.A.g
-----------------------------------------------------------------------------------------------
Todaygs Date: 9/20/99 Contract Number: T00874T Amount of Contract: $185,000
----------- ------------------ ----------
Consultantgs Name: ImageWare Software Inc. Phone Number: (000) 000 0000
-------------------------------------------- ---------------
Address: 00000 Xxxxxxxxx Xxxx Duration: 5 Years
------------------------------------------------------ -------------------
Type of Services Contracted: Installation of software and hardware
------------------------------------------------------------------
Contracting King County Department King County Adult Detention Division: Information Systems
--------------------------- --------------------
County Contact Person: Xxx Xxxxxxx Phone: (000) 000 0000
---------------------------------------- ------------------------
-----------------------------------------------------------------------------------------------
1. LIST THE NAME OF ANY OFFICE OR DIRECTORSHIP IN THE FIRM PRESENTLY HELD BY FORMER KING COUNTY
EMPLOYEES WHOSE EMPLOYMENT WITH THE COUNTY TERMINATED WITHIN THE PAST TWO YEARS:
-----------------------------------------------------------------------------------------------
Name: N.A. Office/Directorship:
----------------------------------------- ----------------------
Former County Department: Date Terminated:
--------------------- --------------------------
-----------------------------------------------------------------------------------------------
2. LIST ANY OFFICE OR DIRECTORSHIP IN THE FIRM HELD BY ANY CURRENT KING COUNTY EMPLOYEE:
-----------------------------------------------------------------------------------------------
Name: N.A. Office/Directorship:
----------------------------------------- ----------------------
County Department:
-----------------------------------------------------------------------------
Name: Office/Directorship:
----------------------------------------- ----------------------
County Department:
-----------------------------------------------------------------------------
-----------------------------------------------------------------------------------------------
3. LIST NAME OF CURRENT KING COUNTY EMPLOYEEGS SPOUSE OR IMMEDIATE FAMILY MEMBER HOLDING
AN OFFICE OR DIRECTORSHIP IN THE FIRM:
-----------------------------------------------------------------------------------------------
Name: N.A. Office/Directorship:
----------------------------------------- ----------------------
Name of County Employee: County Department:
---------------------- ------------------------
Relationship to Employee (spouse, sister, brother, etc.):
--------------------------------------
Name: N.A. Office/Directorship:
----------------------------------------- ----------------------
Name of County Employee: County Department:
---------------------- ------------------------
Relationship to Employee (spouse, sister, brother, etc.):
--------------------------------------
(PLEASE COMPLETE REVERSE SIDE)
-----------------------------------------------------------------------------------------------
-----------------------------------------------------------------------------------------------
Page 67
-----------------------------------------------------------------------------------------------
4. INDICATE LEVEL OF FINANCIAL INTEREST IN THE FIRM BY KING COUNTY EMPLOYEE, HIS/HER SPOUSE OR
IMMEDIATE FAMILY MEMBERS:
-----------------------------------------------------------------------------------------------
Name: N.A. Office/Directorship:
----------------------------------------- ----------------------
Percentage of Stock (if more than 5%): Salary:
-------- ------------------------
Other form of interest in firm (please specify):
-----------------------------------------------
-----------------------------------------------------------------------------------------------
5. INDICATE WHETHER AN OFFICER OR DIRECTOR IN THE FIRM (WHETHER SALARIED OR UNSALARIED) IS A
MEMBER OF A KING COUNTY BOARD OR COMMISSION:
-----------------------------------------------------------------------------------------------
Name: N.A. Office/Directorship:
----------------------------------------- ----------------------
County Board or Commission:
--------------------------------------------------------------------
Name: N.A. Office/Directorship:
----------------------------------------- ----------------------
County Board or Commission:
--------------------------------------------------------------------
-----------------------------------------------------------------------------------------------
6. LIST ALL OTHER CONTRACTS YOU OR YOUR FIRM HAVE HAD WITH KING COUNTY DURING THE PAST FIVE
YEARS, INCLUDING THE AMOUNT OF THE CONTRACT. ATTACH A SEPARATE SHEET IF NECESSARY:
-----------------------------------------------------------------------------------------------
Type of work or service provided: Software, hardware and maintenance
--------------------------------------------------------------
Contract Amount(s): $243,240 plus annual maintenance
----------------------------------------------------------------------------
Duration of Contract(s): 1996 - 1999
-----------------------------------------------------------------------
Contracting Department AND Division: King County adult detention, Information systems
-----------------------------------------------------------
-----------------------------------------------------------------------------------------------
7. ARE THERE ANY POTENTIAL CONFLICTS OF INTEREST THAT NEED TO BE DISCLOSED? IF SO, PLEASE
EXPLAIN:
-----------------------------------------------------------------------------------------------
N.A.
-----------------------------------------------------------------------------------------------
-----------------------------------------------------------------------------------------------
-----------------------------------------------------------------------------------------------
-----------------------------------------------------------------------------------------------
-----------------------------------------------------------------------------------------------
continue on-an additional sheet if necessary.
-----------------------------------------------------------------------------------------------
ATTESTATION:
-----------------------------------------------------------------------------------------------
I, Xxxxx Xxxxxxxxx, certify under penalty of perjury that this statement is
--------------------------
(PRINT NAME)
true, accurate, and complete.
/s/ Xxxxx Xxxxxxxxx CFO
-----------------------------------------------------------------------------------------------
(SIGNATURE) (TITLE)
Signed this 29 day of Sept. , 1999.
------------------------------------ ------------------
REVISED 5/99 N KING COUNTY BOARD OF ETHICS N BANK OF CALIFORNIA BUILDING N 000 XXXXXX XXXXXX,
XXXXX 000 X XXXXXXX, XX 00000
-----------------------------------------------------------------------------------------------
-----------------------------------------------------------------------------------------------
Page 68
ATTACHMENT M - FINAL AFFIDAVIT OF AMOUNTS PAID
------------------------------------------------------------------------------
------------------------------------------------------------------------------
Page 69
ATTACHMENT N - EVIDENCE OF INSURANCE
------------------------------------------------------------------------------
------------------------------------------------------------------------------
Page 70
XXXXX. CERTIFICATE OF INSURANCE ISSUE DATE (MM/DD/YY)
PRODUCER PRA26090 No 59727 07/16/99
-------------------------------------------------------
Barney & Barney, LLC-CA Lic0C03950 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
Barney & Barney, Inc-CA Lic0C24310 ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.
X.X. Xxx 00000 THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE
Xxx Xxxxx, XX 00000-0000 COVERAGE AFFORDED BY THE POLICIES BELOW.
(000) 000-0000 -------------------------------------------------------
Mst#: 3646 COMPANIES AFFORDING COVERAGE
-------------------------------------------------------
COMPANY ATLANTIC-ATLANTIC MUTUAL INSURANCE CO.
--------------------------------------------------------------------------- LETTER A
INSURED IMAGEWARE SOFTWARE, INC. -------------------------------------------------------
COMPANY NO COVERAGE ON THIS DOCUMENT
LETTER B
00000 XXXXXXXXX XXXX -------------------------------------------------------
XXX XXXXX XX 00000 COMPANY NO COVERAGE ON THIS DOCUMENT
LETTER C
-------------------------------------------------------
COMPANY NO COVERAGE ON THIS DOCUMENT
LETTER D
-------------------------------------------------------
COMPANY NO COVERAGE ON THIS DOCUMENT
LETTER E
-----------------------------------------------------------------------------------------------------------------------------------
COVERAGES
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH
THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE
TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
-----------------------------------------------------------------------------------------------------------------------------------
CO
LTR TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE POLICY EXPIRATION LIMITS
DATE (MM/DD/YY) DATE (MM/DD/YY)
-----------------------------------------------------------------------------------------------------------------------------------
GENERAL LIABILITY GENERAL AGGREGATE $*2,000,000
/X/ COMMERCIAL GENERAL LIABILITY PRODUCTS-COMP/OP AGG. $*2,000,000
A / / / / CLAIMS MADE /X/ OCCUR. 486 305151 07/10/99 07/10/00 PERSONAL & ADV. INJURY $*1,000,000
/ / OWNER'S & CONTRACTOR'S PROT. EACH OCCURRENCE $*1,000,000
/ / ____________________________ FIRE DAMAGE (Any one fire) $INCLUDED
MED. EXPENSE (Any one person) $****10,000
-----------------------------------------------------------------------------------------------------------------------------------
AUTOMOBILE LIABILITY COMBINED SINGLE $*1,000,000
/ / ANY AUTO LIMIT
/ / ALL OWNED AUTOS BODILY INJURY
/ / SCHEDULED AUTOS 486-305151 07/10/99 07/10/00 (Per person) $*********0
A /X/ HIRED AUTOS BODILY INJURY
/X/ NON-OWNED AUTOS (Per accident) $*********0
/ / GARAGE LIABILITY PROPERTY DAMAGE $*********0
-----------------------------------------------------------------------------------------------------------------------------------
EXCESS LIABILITY EACH OCCURRENCE $*2,000,000
A /X/ UMBRELLA FORM AGGREGATE $*2,000,000
/ / OTHER THAN UMBRELLA FORM 486-305151 07/10/99 07/10/00
-----------------------------------------------------------------------------------------------------------------------------------
WORKER'S COMPENSATION / / STATUTORY LIMITS
A AND 400 716814 07/14/99 07/14/00 EACH ACCIDENT $*1,000,000
EMPLOYERS' LIABILITY DISEASE-POLICY LIMIT $*1,000,000
DISEASE-EACH EMPLOYEE $*1,000,000
-----------------------------------------------------------------------------------------------------------------------------------
OTHER
NO COVERAGE
-----------------------------------------------------------------------------------------------------------------------------------
DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES/SPECIAL ITEMS
RE: FORCEFIELD 2000 PROJECT
-----------------------------------------------------------------------------------------------------------------------------------
CERTIFICATE HOLDER CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE
KING COUNTY DEPT. OF DETENTION THEREOF, THE ISSUING COMPANY WILL ENDEAVOR TO MAIL 30 DAYS WRITTEN NOTICE TO THE
CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE
ATTN: X. XXXXXXXX, CORRECT. ADMIN. NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE COMPANY, ITS AGENTS OR REPRESENTATIVES.
000 XXXXX XXXXXX ------------------------------------------------------------------------------------------
XXXXXXX XX 00000 AUTHORIZED REPRESENTATIVE
/s/ Xxxx [ILLEGIBLE]
XXXXX 25-S (7/90) -C-XXXXX CORPORATION 1990
-----------------------------------------------------------------------------------------------------------------------------------
THE CERTIFICATE HOLDER IS NAMED AS ADDITIONAL INSURED PER THE ATTACHED ENDORSEMENT.
POLICY NUMBER: 486 305151 COMMERCIAL GENERAL
Effective Date: 07/10/99 LIABILITY
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
ADDITIONAL INSURED - DESIGNATED PERSON OR
ORGANIZATION
This endorsement modifies insurance provided under the following:
COMMERCIAL GENERAL LIABILITY COVERAGE PART.
SCHEDULE
NAME OF PERSON OR ORGANIZATION:
KING COUNTY DEPT. OF DETENTION
ATTN: X. XXXXXXXX, CORRECT. ADMIN.
000 XXXXX XXXXXX
XXXXXXX XX 00000
(If no entry appears above, information required to complete this endorsement
will be shown in the Declarations as applicable to this endorsement.)
WHO IS AN INSURED (Section II) is amended to include as an insured the person
or organization shown in the Schedule as an insured but only with respect to
liability arising out of your operations or premises owned by or rented to
you.
CG 20 26 11 85
Xxxxx#: *727 Master#: 3646 Client IDPRA26090 Typeac25s
ATTACHMENT O - CONTRACTORS PROPOSAL
--------------------------------------------------------------------------------
Page 71
CONFIDENTIAL
JEMS FORCEFIELD UPGRADE
FEBRUARY 18, 1999
REVISED APRIL 28, 1999
DESCRIPTION QTY UNIT EXT TOTAL DISCOUNT
----------------------------------------------------------------------------------------------------------------------------------
NETFINITY SERVER (RAID Level 5) (Dual Processors)
Netfinity 5500
IBM Netfinity 5500 Pentium II 450MHz/512KB L2,256MB ECC, OPEN, 32X, P 1 $7,138.80 $7,138.80
(Std) 10/100 PCI Ethernet
(Std) 2-Drop 16-bit SCSI Internal Cable
(Std) 32X Max IDE CD-ROM Drive
(Std) 000/000 XXx Xxxxxxx II Processor with 512KB ECC l2 Cache
(Std) IBM 1.44MB 3.5-inch Diskette Drive
(Std) IBM 104-key Keyboard (Stealth Grey)
(Std) Integrated IDE Controller
(Std) Integrated PCI Ultra SCSI RAID Controller-dual channel
(Std) Mouse Stealth Grey
(Std) Netfinity 400W Hot-Swap Power Supply
(Std) Netfinity NetBAY3
(Std) Processor Complex Card
(Std) S3 Trio64V2 Graphics - 1MB SGRAM
(Std) Systems Management Processor
IBM 20/40GB DLT Internal SCSI Tape Drive (FH) 1 $2,820.00 $2,820.00
IBM Netfinity 256MB SDRAM ECC RDIMM (Registered) 1 $1,140.00 $1,140.00
Netfinity 18.2GB Wide Ultra SCSI SCA-2 SL HDD (RAID) 5 $1,798.80 $8,994.00
450/100MHz Pentium II Processor with 512KB ECC L2 Cache 1 $1,438.80 $1,438.80
G74 - 17(15.9) in. Color Monitor, 69 KHz, Stealth Xxxx 1 $445.20 $445.20
Smart-UPS 1400-17 Min Runtime 1 $705.60 $705.60
SUBTOTAL $22,682.40
----------------------------------------------------------------------------------------------------------------------------------
CAPTURE HARDWARE
IBM PC 300PL 6862 (4x4)2
PC 300PL Pentium II 400MHz MMX/512KB, 64MB, 6.4GB, 4MB, 32X, 16bit Aud 8 $1,758.00 $14,064.00 12%
(Std) IBM 6.4GB XXXX Hard Drive
(Std) 10/100 PCI Ethernet WOL
(Std) 16-bit ISA Crystal Audio Integrated
(Std) 400/100MHz MMX Pentium II Processor with 512KB Pipeline B
(Std) 4MB Integrated SGRAM Video Memory
(Std) 64MB 60ns NP SDRAM DIMM
(Std) CD-ROM Drive Internal 32X Max (Variable Speed)
(Std) IBM 1.44MB 3.5-inch Diskette Drive
(Std) IBM 104-key Rubber Dome Keyboard
(Std) Integrated IDE Controller
(Std) S3 Trio3D AGP Graphics Integrated
G74 - 17(15.9)in. Color Monitor, 69 KHz, Stealth Xxxx 8 $445.20 $3,561.60 12%
SUBTOTAL $17,625.60
----------------------------------------------------------------------------------------------------------------------------------
CAMERA SUB-SYSTEMS
Hitachi HV-C20 Camera, NIST standards (3 chip) 8 $4,342.80 $34,742.40 100%
Cosmicar/Pentax H15ZME Zoom Lens 8 $1,341.60 $10,732.80 100%
3 point Lighting system 8 $1,194.00 $9,552.00 100%
Pan and Tilt Camera mount 8 $1,440.00 $11,520.00
Reflective Pedestal 8 $822.00 $6,576.00 100%
Cable bundle 8 $180.00 $1,440.00 100%
NIST compliance capture software 8 $1,500.00 $12,000.00 100%
----------------------------------------------------------------------------------------------------------------------------------
DESCRIPTION DISCOUNTED REMARKS
PRICE
----------------------------------------------------------------------------------------------------------------------------------
$0.00
NETFINITY SERVER (RAID Level 5) (Dual Processors)
Netfinity 5500
IBM Netfinity 5500 Pentium II 450MHz/512KB L2,256MB ECC, OPEN, 32X, P $7,138.80
(Std) 10/100 PCI Ethernet
(Std) 2-Drop 16-bit SCSI Internal Cable
(std) 32X Max IDE CD-ROM Drive
(Std) 000/000 XXx Xxxxxxx II Processor with 512KB ECC l2 Cache
(Std) IBM 1.44MB 3.5-inch Diskette Drive
(Std) IBM 104-key Keyboard (Stealth Grey)
(Std) Integrated IDE Controller
(Std) Integrated PCI Ultra SCSI RAID Controller-dual channel
(Std) Mouse Stealth Grey
(Std) Netfinity 400W Hot-Swap Power Supply
(Std) Netfinity NetBAY3
(Std) Processor Complex Card
(Std) S3 Trio64V2 Graphics - 1MB SGRAM
(Std) Systems Management Processor
IBM 20/40GB DLT Internal SCSI Tape Drive (FH) $2,820.00
IBM Netfinity 256MB SDRAM ECC RDIMM (Registered) $1,140.00
Netfinity 18.2GB Wide Ultra SCSI SCA-2 SL HDD (RAID) $8,994.00
450/100MHz Pentium II Processor with 512KB ECC L2 Cache $1,438.80
G74 - 17(15.9) in. Color Monitor, 69 KHz, Stealth Xxxx $445.20
Smart-UPS 1400-17 Min Runtime $705.60
SUBTOTAL
----------------------------------------------------------------------------------------------------------------------------------
CAPTURE HARDWARE
IBM PC 300PL 6862 (4x4)2
PC 300PL Pentium II 400MHz MMX/512KB, 64MB, 6.4GB, 4MB, 32X, 16bit Aud $12,376.32 Transit will not need to be replaced.
(Std) IBM 6.4GB XXXX Hard Drive
(Std) 10/100 PCI Ethernet WOL
(Std) 16-bit ISA Crystal Audio Integrated
(Std) 400/100MHz MMX Pentium II Processor with 512KB Pipeline B
(Std) 4MB Integrated SGRAM Video Memory
(Std) 64MB 60ns NP SDRAM DIMM
(Std) CD-ROM Drive Internal 32X Max (Variable Speed)
(Std) IBM 1.44MB 3.5-inch Diskette Drive
(Std) IBM 104-key Rubber Dome Keyboard
(Std) Integrated IDE Controller
(Std) S3 Trio3D AGP Graphics Integrated
G74 - 17(15.9)in. Color Monitor, 69 KHz, Stealth Xxxx $3,134.21 Transit will not need to be replaced.
SUBTOTAL
----------------------------------------------------------------------------------------------------------------------------------
CAMERA SUB-SYSTEMS
Hitachi HV-C20 Camera, NIST standards (3 chip) $0.00
Cosmicar/Pentax H15ZME Zoom Lens $0.00
3 point Lighting system $0.00
Pan and Tilt Camera mount $11,520.00 Replacing all but transit.
Reflective Pedestal $0.00
Cable bundle $0.00
NIST compliance capture software $0.00
----------------------------------------------------------------------------------------------------------------------------------
ImageWare Software, Inc.
00000 Xxxxxxxxx Xxxx 000-000-0000
Xxx Xxxxx, XX 00000 Page 1 FAX 000-000-0000
CONFIDENTIAL
JEMS FORCEFIELD UPGRADE
FEBRUARY 18, 1999
REVISED APRIL 28, 1999
DESCRIPTION QTY UNIT EXT TOTAL DISCOUNT
----------------------------------------------------------------------------------------------------------------------------------
Capture Card MVPro 8 $804.00 $6,432.00
Power Supply (Three Chip) 8 $180.00 $1,440.00 100%
SUBTOTAL $94,435.20
----------------------------------------------------------------------------------------------------------------------------------
SOFTWARE
CCS Investigative Display Software (Full) 100 $500.00 $50,000.00 100%
CCS Capture Station software 8 $10,000.00 $80,000.00 12%
SUBTOTAL $130,000.00
----------------------------------------------------------------------------------------------------------------------------------
PRINTERS
Fargo ID Card Printer, 2 sided 4 $9,500.00 $38,000.00 100%
HP Laserjet B&W, 4 2 $1,026.00 $2,052.00 100%
Lexmark Optra R B/W Laser Printer 8 $1,474.20 $11,793.60 100%
Lexmark Optra C Color Laser Printer/SC 2 $2,826.90 $5,653.80 50%
Mitsubishi CP 50/700 3 $3,375.00 $10,125.00 33%
SUBTOTAL $57,499.40
----------------------------------------------------------------------------------------------------------------------------------
SCANNERS
Epson 636 Executive Scanner w/SCSI card 1 $846.45 $846.45
SUBTOTAL $846.45
----------------------------------------------------------------------------------------------------------------------------------
DISCOUNTED REMARKS
PRICE
----------------------------------------------------------------------------------------------------------------------------------
Capture Card MVPro $6,432.00
Power Supply (Three Chip) $0.00
----------------------------------------------------------------------------------------------------------------------------------
SOFTWARE
CCS Investigative Display Software (Full) $0.00 Already purchased.
CCS Capture Station software $70,400.00 Transit already purchased
----------------------------------------------------------------------------------------------------------------------------------
PRINTERS
Fargo ID Card Printer, 2 sided $0.00 These will need to be upgraded in one
year.
HP Laserjet B&W, 4 $0.00 These will need to be upgraded in one
year.
Lexmark Optra R B/W Laser Printer $0.00 These will need to be upgraded in one
year.
Lexmark Optra C Color Laser Printer/SC $2,826.90 The Canon CLC will be replaced.
Mitsubishi CP 50/700 $6,783.75 The CP 50 and the Kodak will be
replaced.
----------------------------------------------------------------------------------------------------------------------------------
SCANNERS
Epson 636 Executive Scanner w/SCSI card $846.45
----------------------------------------------------------------------------------------------------------------------------------
DESCRIPTION QTY UNIT EXT TOTAL DISCOUNT DISCOUNTED
PRICE
----------------------------------------------------------------------------------------------------------------------------------
TOTAL HARDWARE/SOFTWARE $323,089.05 $137,002.03
LICENSES
Sybase License 5.5 (32 user) 1 $3,298.90 $3,298.90 $3,298.90
Sybase License 5.5 (16 user) 1 $1,868.90 $1,868.90 $1,868.90
NT Server 4.0 License 1 $365.12 $365.12 $365.12
SUBTOTAL $5,532.92
PROJECT SUBTOTAL $328,621.97 $142,534.95
FORCEFIELD UPGRADE DISCOUNT $186,087.02
SUBTOTAL PROJECT $142,534.95
SHIPPING/HANDLING/INSTALLATION/TRAINING $38,770.69
TOTAL PROPOSAL $181,305.63
1st Year Support $58,156.03
ImageWare Software, Inc.
00000 Xxxxxxxxx Xxxx 000-000-0000
Xxx Xxxxx, XX 00000 Page 2 FAX 000-000-0000
ATTACHMENT P - CONTRACTORS PRODUCT DESCRIPTION
------------------------------------------------------------------------------
------------------------------------------------------------------------------
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SPANISH VERSION
CRIME CAPTURE SYSTEM -TM-
DIGITAL BOOKING SOFTWARE
[GRAPHICS]
The Crime Capture System is a flexible,
easy-to-use digital booking, identification, and
retrieval system.
The Crime Capture System allows agencies to
increase crime resolution and efficiency while
significantly reducing costs.
The system utilizes off-the-shelf hardware that
complies with open industry standards and can be
interfaced with an agency's records management,
livescan fingerprint and AFIS system (Automatic
Fingerprint Identification System).
Utilizing client/server architecture, the Crime
Capture System can operate on an array of
systems ranging from a stand-alone PC to a wide
area network.
"THE MOST SOPHISTICATED SYSTEM I
HAVE SEEN.
IT'S FAST, USER-FRIENDLY AND EFFICIENT."
- Commander X.X. Xxxxx -
Daytona Beach, FL Police
SYSTEM OVERVIEW
BOOKING
- Allows the capture, retrieval and storage of an unlimited number of
images for a single record
- Booking photos, including scars, marks, tattoos or weapons, can be
captured using any XXXXX compliant device
- Instantly freeze the live booking image, ensure the quality, and save or
retake the image if necessary
- Unlimited zoom capabilities
- Reduce input errors through customizable data entry pick lists and
intelligent auto-fill fields
- To minimize duplicated efforts, data entry functions can be shared with
computerized systems already in place
- Additional user defined fields are available and searchable
- Completely searchable text comments field capable of holding over 20
pages of notes
INVESTIGATION AND IDENTIFICATION
- Automatically searches for booking records that most closely resemble
that of the arrestee
- Easily drag and drop photos in or out of photo line-ups
- Instantly access booking information of photo line-up candidates
- Enhance the investigative process by easily searching for similarities
between suspects, such as tattoos, gang affiliations, etc.
ADDITIONAL FEATURES
- Modular architecture allows for easy expansion from a booking system to a
full confinement facility system
- Seamlessly integrates with modules of the C.R.I.M.E.S.-Registered
Trademark- suite of law enforcement imaging products such as:
Face ID-TM- - Facial recognition
Crime Lab-Registered Trademark- - Image editing and enhancement
Suspect ID-Registered Trademark- - Computerized suspect composites
Vehicle ID-TM- - Vehicle Identification
- Customize and generate reports
- Easily set thresholds for automatic generation of reports and
notification
FOR A DEMONSTRATION OF THE CRIME CAPTURE SYSTEM OR ANY OTHER MODULE IN THE
C.R.I.M.E.S. suite of law enforcement products, contact ImageWare Software at
0-000-000-0000
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E-MAIL Copyright-C- 1998 ImageWare Software, Inc. We look forward to your
comments and suggestions. Please send them to xxxxxx@xxxxxx.xxx.
