Exhibit 10.12
FORM OF
PROPERTY MANAGEMENT AND LEASING AGREEMENT
THIS PROPERTY MANAGEMENT AND LEASING AGREEMENT (the "Agreement") is made
as of the ____ day of _____, 2003, by and between __________, a ___________
(hereinafter referred to as "Owner"), and XXXXXXX PROPERTIES, L.P., a Maryland
limited partnership (hereinafter referred to as "Manager"), with respect to the
following:
WHEREAS, Owner [owns/leases] the land and improvements commonly known as
[_________________] located in ______________, California, and more particularly
described on Schedule 1 attached hereto (the "Project"); and
WHEREAS, Owner desires to engage Manager to manage, operate and lease the
Project, and Manager desires to accept such engagement upon the terms set forth
herein.
NOW, THEREFORE, in consideration of the foregoing recitals and the mutual
promises and covenants contained herein, Owner and Manager hereby agree as
follows:
ARTICLE I.
EXCLUSIVE AGENCY
Owner hereby appoints Manager as the sole and exclusive leasing agent,
rental agent and manager of the Project and Manager hereby accepts such
appointment, upon the terms set forth herein.
ARTICLE II.
TERM OF AGREEMENT
[INCLUDED PROPERTIES: The term of this Agreement (the "Term") shall
commence on the closing date of the initial public offering of the common stock
of Xxxxxxx Properties, Inc., a Maryland corporation, and shall continue for a
period of _____ (__) years.]
[OPTION AND EXCLUDED PROPERTIES: The term of this Agreement (the "Term")
shall commence on the closing date of the initial public offering of the common
stock of Xxxxxxx Properties, Inc., a Maryland corporation, and shall continue
until the expiration or earlier termination of that certain Noncompetition
Agreement by and between Xxxxxxx Properties, Inc. and Xxxxxx X. Xxxxxxx, III
dated as of ______, 2003 (the "Noncompetition Agreement").](1)
This Agreement may be terminated prior to the expiration of the Term only
upon the occurrence of one of the events set forth in Section 11.1 below.
(1) The option and excluded properties that will be managed pursuant to this
agreement are 0000 Xxxxx Xxxxxx and Plaza Las Xxxxxxx II.
ARTICLE III.
ANNUAL PLAN
3.1 Annual Plan. On or before November 1 of each calendar year during the
Term, Manager shall prepare and submit to Owner for its approval a proposed
annual plan for the promotion, operation, leasing, repair and maintenance of the
Project for each calendar year (the "Proposed Annual Plan"). For purposes of
this Agreement, a "Fiscal Year" shall mean a calendar year beginning on the
first day of January and ending on the last day of December. The Annual Plan for
the remaining portion of Fiscal Year 2003 is attached hereto as Exhibit "A".
3.2 Each Proposed Annual Plan shall include, among other matters:
(a) an "Operating Budget" which shall set forth, among other
matters, anticipated cash income and expenditures and reserve additions for such
Fiscal Year;
(b) a "Capital Budget" which shall set forth, among other matters,
anticipated and proposed capital expenditures for such year and the source of
funds in respect thereto;
(c) a "Reimbursement Schedule" of anticipated reimbursements as
contemplated by this Agreement;
(d) a "Leasing Plan" which shall include, among other matters, a
statement of the space that Manager projects to be leased during such year, the
projected minimum rent to be obtained for such space and the other financial
provisions of such projected leases (including free-rent periods, rent
abatements, contributions towards taxes and expenses and escalation provisions);
(e) a "Capital Expense Timeline" setting forth anticipated estimated
capital advances by Owner to Manager;
(f) a "Contingency Reserve" estimating funds necessary to cover any
reasonably anticipated capital and operating expenditures in excess of the
Annual Plan;
(g) an allocation of employment of personnel among Manager (either
directly or through subcontracts) and Owner; and
(h) a summary of any other significant activity Manager expects to
undertake during such Fiscal Year.
3.3 Approval of Proposed Annual Plan. Within in thirty (30) days of
Owner's receipt of the Proposed Annual Plan, Owner shall deliver to Manager in
writing its approval or disapproval of all matters contained in the Proposed
Annual Plan for the succeeding year. Any disapproval by Owner of a Proposed
Annual Plan shall include a reasonably detailed explanation of the reasons for
such disapproval. If Owner disapproves of any Proposed Annual Plan, Manager
shall submit to Owner a revised annual plan within twenty (20) days of its
receipt of Owner's written disapproval. Manager shall make a good faith effort
to have such revised annual plan satisfy each of the objections set forth in
Owner's written disapproval. Upon written approval of a proposed or revised
annual plan by Owner, such plan shall thereafter be
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the "Annual Plan" for the succeeding year for the purposes of this Agreement;
provided, however, that if Owner and Manager cannot agree upon an Annual Plan or
certain aspects thereof prior to January 1 of the succeeding year, the Annual
Plan from the prior year shall govern to the extent of such disputed items (with
appropriate adjustments based on increases or decreases in the yearly Consumer
Price Index as published each January by the U.S. Department of Labor, Bureau of
Labor Statistics and the actual amount of expenses not within the control of
Owner or Manager such as real property taxes and personal property taxes). The
parties acknowledge and agree that each Annual Plan shall provide sufficient
funds for Manager to operate the Project in a manner consistent with that for
the operation of similar first-class office buildings in______________.
3.4 Amendments to Annual Plan. Manager shall submit to Owner any proposed
revisions in the Annual Plan, all of which shall be subject to Owner's approval.
Any approved changes will be reflected in an amended Annual Plan which shall be
applicable for the remainder of the applicable Fiscal Year. However, nothing in
this Section 3.4 shall be construed as releasing Manager from its obligation to
manage the Project in accordance with the Annual Plan.
3.5 Obligation and Authority to Implement Annual Plan. Once approved,
Manager shall implement the Annual Plan, and shall be authorized without the
need of further approvals to make the expenditures and incur the obligations
provided for in such Annual Plan.
3.6 Performance Within Annual Plan. Manager shall use reasonable diligence
and employ commercially reasonable efforts to ensure that the actual costs of
maintaining and operating the Project shall not exceed the Annual Plan either in
total or in any accounting category. All expenses must be charged to the proper
account on either the operating budget or capital budget reflected in the Annual
Plan, and no expense may be classified or reclassified for the purpose of
avoiding an excess in the annual budgeted amount of an accounting category.
Pursuant to Section 6.5 below, Manager shall obtain Owner's prior written
consent to any expenditure which costs (i) in excess of 5% for any line item in
the budgets included in the Annual Plan, or (ii) $25,000, whichever is less, and
is not reasonably contemplated in the Annual Plan.
ARTICLE IV.
ACCOUNTING
4.1 Books and Records. Manager shall maintain adequate and separate books
and records for the Project on behalf of Owner, with sufficient supporting
documentation to ensure that all entries in the books and records are accurate
and complete. Such books and records shall be maintained by Manager at Owner's
address stated herein or at such other location as may be mutually agreed upon
in writing, except such documents used in the day-to-day operation of the
Project by Manager in the performance of its obligations hereunder which may be
maintained at the Project for the benefit of Owner. Manager shall exercise such
control over accounting and financial transactions as is reasonably required to
protect Owner's assets from theft, error or fraudulent activity on the part of
Manager's associates or employees. Losses arising from such instances are to be
borne by Manager.
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4.2 Accounting, Reports and Financial Statements. Manager shall perform
such accounting and financial reporting services regarding the Project which is
normally provided with respect to first-class office buildings in the area and
any additional accounting and financial reporting services which are required
pursuant to the documents and agreements governing Owner's lending relationships
("Loan Compliance Requirements"). Without limiting the generality of the
foregoing, Manager shall, by the twentieth (20th) day of each month, prepare and
provide to Owner monthly operating reports for the immediately preceding month
(each, a "Monthly Report"), including, (i) an unaudited year-to-date financial
statement; (ii) statement of net operating income, (iii) summary of all lease
activity, (iv) a balance sheet, (v) a calculation of the Management Fee (as
defined below), (vi) a comparison of monthly and year-to-date actual income and
expense with the operating budget in the Annual Plan and, (vii) on a quarterly
basis only, an analysis of any significant variances between budgeted and actual
amounts. If requested by Owner, Manager shall also, within ninety (90) days
after the end of any Fiscal Year, prepare and provide to Owner annual financial
statements and, at Owner's cost and expense, cause such statements to be
audited. Upon request by Owner, Manager shall prepare and supply to Owner
periodic cash flow forecasts. Manager shall also provide to Owner coordination
for external and internal audits, tax planning and compliance in a manner and
form mutually agreeable by Owner and Manager, and Manager shall provide
additional information reasonably required by individual partners of Owner for
their financial statement purposes for an amount equal to the cost of obtaining
such work.
4.3 Copies of Documentation. Manager shall maintain, and make available to
Owner upon reasonable notice at the place of business maintained by Manager the
following:
(a) All bank statements, bank deposit slips and bank reconciliations,
(b) Cash receipts and disbursement records,
(c) Trial balance,
(d) Paid invoices,
(e) Summaries of adjusting journal entries, and
(f) Supporting documentation for payroll, payroll taxes and employee
benefits.
ARTICLE V.
LEASING ACTIVITIES
Manager shall be the exclusive leasing agent of the Project, and shall
perform all leasing functions relating to the Project. As provided in Article IX
hereof, Manager shall be paid for such leasing activities in conformity with
Schedule 5 to this Agreement, which amounts shall be in addition to the
compensation otherwise payable to Manager hereunder. Without limiting the
generality of the foregoing, Manager's leasing function includes the following:
5.1 Leasing. Manager shall use commercially reasonable efforts to lease
all space in the Project which is now vacant, becomes vacant or is projected to
become vacant during the
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Term, subject to the limitations imposed by the Annual Plan, and Manager's
responsibilities shall include lease negotiation coordination, tenant
improvement coordination, governmental liaison, opening activities, tenant
liaison, facilitating tenant move-in and similar activities. Manager may, in its
sole discretion, engage the services of other outside cooperating real estate
brokers to lease space in the Project on behalf of Owner and who shall be paid
by Owner such commissions as may be included in the Annual Plan or are otherwise
established by Owner and Manager from time to time. Manager shall, so far as
possible, procure references from prospective tenants, investigate such
references and use its best judgment in the selection of prospective tenants.
Where appropriate, upon the occurrence of a vacancy or a projected vacancy,
Manager will prepare and disseminate adequate rental listings. After a vacancy
is listed, Manager will cooperate with brokers in an effort to aid in
successfully filling the vacancy. Manager shall establish procedures to ensure
that ample time is available to renew existing leases or obtain new tenants in
an effort to minimize vacancies and loss of income.
5.2 Lease Negotiations. Owner shall refer all inquiries concerning the
rental of space in the Project to Manager. All negotiations with prospective
tenants shall be conducted by Manager or under its direction. All leases shall
be prepared by Manager in the name of Owner and shall be in accordance with such
leasing guidelines as Owner and Manager shall agree upon from time to time.
Manager shall secure Owner's prior written approval before entering into any
lease that is not in compliance with the leasing plan set forth in the Annual
Plan. All leases shall be presented to and executed by Owner. Manager shall duly
and punctually comply with all the obligations of Owner under all leases with
tenants of space in the Project, but solely on behalf of Owner and at Owner's
expense.
5.3 Advertising and Promotion. Manager shall prepare all advertising and
promotional materials for the Project, which materials shall be used only after
Owner's approval and shall comply with all applicable laws, ordinances and
regulations. The costs of all advertising and promotional materials shall be at
Owner's sole cost and expense and shall either be in accordance with the
Approved Operating Budget or otherwise approved by Owner in writing.
5.4 Rates. Rental rates for space in the Project shall be established by
Owner. Manager shall, promptly following the execution of this Agreement and
from time to time thereafter, provide market information and general office
space rental rate surveys and make recommendations to Owner with respect to
rental rates.
5.5 Lender Approval. Manager shall assist Owner, as requested, in
obtaining any approvals of proposed leases for the Project, the tenants and the
terms thereof which may be required from the Project's lenders, including senior
financing, mezzanine level financing or preferred equity (each, a "Lender" and
collectively, "Lenders") in accordance with the terms of the applicable loan
documents.
ARTICLE VI.
MANAGEMENT OF PROJECT
Manager shall manage, operate and maintain the Project in accordance with
the general standards applicable to other first-class office buildings in the
area and in accordance with Loan
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Compliance Requirements. Without limiting the generality of the foregoing,
Manager's functions hereunder shall include the following:
6.1 Manager Orientation. Manager has informed itself with respect to the
layout, construction, location, character, plan and operation of the lighting,
heating, plumbing, ventilating and elevator systems and any other mechanical
equipment and systems in the Project, and is familiar therewith, and shall be
responsible for enforcement of all warranties and guaranties pertaining to the
equipment of the Project, provided Owner has made available copies of all such
warranties or guarantees to Manager.
6.2 General Management Duties. Manager shall manage the Project in an
efficient and businesslike manner having due regard for the age and physical
condition of the Project. Manager, through its employees, independent
contractors and subcontractors, shall supply complete operational services for
the Project, provided that the nature and costs of such services are included in
the then current Approved Budgets, and provided further that the cost of such
services are comparable with general prevailing market conditions.
Notwithstanding anything contained in this Agreement to the contrary and as
reasonably requested by Owner, Manager shall perform its obligations under this
Agreement in a manner which does not cause Owner to violate any of its
obligations under Owner's organizational documents or any loan documents with
Lenders; provided, however, (i) that Owner shall make all such documentation
available to Manager for its review; and (ii) that such requests shall not
materially increase Manager's obligations or its non-reimbursable expenses under
this Agreement.
6.3 Subcontracting for Services. Manager shall be entitled to subcontract
with Xxxxxxx Properties Services, Inc., a Maryland corporation, a wholly-owned
subsidiary of Manager, or another affiliate of Manager (a "Subcontractor"), to
perform or cause to be provided any of the services required of Manager
hereunder; provided, however, that no such subcontract shall relieve Manager
from its obligations to Owner under this Agreement. All payments made by Manager
to a Subcontractor pursuant to any such subcontract shall be reimburseable by
Owner in accordance with the Annual Plan and the terms hereof.
6.4 Rent Collection. Subject to the Loan Compliance Requirements and any
"Cash Management System" (as hereinafter defined), Manager shall use diligent
efforts to collect for the account of Owner all rents and other charges which
may become due at any time from any tenant or from others for services provided
in connection with or for the use of the Project or any portion thereof, and as
directed by Owner, shall institute collection and legal proceedings in the name
of Owner for the collection thereof and for the dispossession of tenants and
other persons from the Project. All attorneys' fees (including charges and
disbursements incurred by counsel) and other third party out-of-pocket costs
incurred in connection with such proceedings shall be borne by Owner. Manager
shall collect and identify any income due Owner from miscellaneous services
provided to tenants or the public including, but not limited to, parking income,
tenant storage, and coin operated machines of all types. Notwithstanding the
foregoing, Manager shall collect rents and deposit same or cause rents to be
collected and deposited in the manner required by the Loan Compliance
Requirements.
6.5 Repairs and Maintenance. Manager shall, in the name of and at the
expense of Owner, make or cause to be made on behalf of Owner such ordinary
maintenance, repairs and
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alterations as Manager may deem advisable or necessary, subject to and within
the limitations of the Operating Budget. Such duties shall include, without
limitation, interior and exterior cleaning, painting, plumbing, carpentry,
engineering, landscaping and such other normal maintenance and repair work as
may be necessary or desirable. However, unless contained in the Annual Plan,
Manager shall secure Owner's prior written approval before making or authorizing
any expenditure which costs (i) in excess of 5% for any line item in the budgets
included in the Annual Plan, or (ii) $25,000, whichever is less, and is not
reasonably contemplated in the Annual Plan; provided, however, that Manager may
make expenditures in excess of the foregoing restrictions in the event of an
emergency if, in the opinion of Manager, such repairs are necessary to (a)
protect the Project, (b) maintain services to tenants as called for in their
leases, (c) avoid property damage to the Project or any improvements benefiting
or appurtenant thereto, and (d) avoid personal injury or death to persons at or
around the Project. Manager shall promptly advise Owner's designated
representative regarding any expenditures for such emergency repairs by
notifying a person designated by Owner for such purpose. The authority provided
to Manager in this Section 6.5 shall not extend to expenditures of the type
described in Section 6.6 below or to expenses to refurbish, rehabilitate or
remodel areas covered by new leases. The latter expenditures are subject to the
prior approval of Owner at the time of execution of new leases. Manager shall
promptly inform Owner of major increases in repair and maintenance costs not
reflected in the Annual Plan.
6.6 Capital Improvements; Tenant Improvements. Any significant
development, capital improvement projects or tenant improvement projects shall
be administered and supervised by Manager or an affiliate thereof engaged by
Owner pursuant to a separate written development agreement. Notwithstanding the
foregoing, Manager shall, in the name of and at the expense of Owner, make or
cause to be made such capital improvements to the Project as are included in the
Capital Budget or are otherwise approved by Owner, as well as all remodeling and
refurbishing of tenant premises as approved by Owner in connection with new
leases. Manager shall make recommendations, select contractors and follow bid
procedures as required, from time to time, by Owner and shall supervise all such
work to ensure compliance with contract requirements and applicable law;
provided, however, that contractors selected by Manager pursuant to this Section
6.6 shall be limited to those included on a list of contractors which has been
pre-approved by Owner. For all such capital improvement projects, development
work or tenant improvement projects, Manager shall be paid a coordination fee as
set forth on Schedule 2 attached hereto.
6.7 Service Contracts. Manager shall, in the name of and at the expense of
Owner, contract for those utilities and other building operation and maintenance
services Manager shall deem advisable; provided that no service contract shall
be for a term exceeding one year without the prior written approval of Owner,
and the cost of all such services shall be included in the Operating Budget or
otherwise approved in writing in advance by Owner. Further, at the time of
execution of any service contract, the cost of the services to be provided under
such contract shall be comparable with general prevailing market conditions.
Manager shall, at the Owner's expense, purchase and keep the Project furnished
with all necessary supplies. All expenses shall be charged to Owner at net cost,
and Owner shall be credited with all rebates, refunds, allowances and discounts
allowed to Manager. No service contracts with any affiliate of Manager or any
affiliate of any of the members of Owner shall be entered into except in
accordance with the Loan Compliance Requirements and this Agreement.
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6.8 Tax and Mortgage Payments. If requested by Owner, Manager shall
obtain, verify and pay from Project Income (as defined below) all bills for
payments due under all mortgages, real estate, personal property and improvement
assessments with respect to the Project and Owner's personal property located
therein. In such event, all such expenses shall be included in the Operating
Budget.
6.9 Insurance. Manager shall, at Owner's cost and expense, obtain and
maintain insurance with respect to the Project in customary levels and in
accordance with the Annual Plan, which may be provided through an umbrella
policy. Manager shall also cooperate with Owner's insurance carrier in the
processing of claims and defense and settlement of lawsuits with respect to the
Project.
6.10 Writeoffs and Abandonments. Manager shall obtain the approval of
Owner for the writeoff, abandonment or reduction of any amounts otherwise due
Owner from Project operations.
6.11 Lockbox and Cash Management Arrangements. Manager shall cooperate
with Owner and the Lenders with respect to any lock box or cash management
arrangements established by Owner and any Lender (a "Cash Management System").
All payments required to be made by Manager under this Agreement for taxes,
insurance, operating expenses, capital expenditures and other expenses relating
to the Project shall be subject to the terms and provisions of any such Cash
Management System. At Owner's direction, Manager shall coordinate with the
Lenders to cause all remaining funds, after all required payments and reserves
are made pursuant to any Cash Management System, to be deposited into one or
more Project Accounts (as defined below) established by Manager for the benefit
of Owner pursuant to Section 8.1 below.
6.12 Monitoring Accounts. Manager shall monitor, through computer access
to the extent available, all Project Accounts and other accounts established by
Manager on behalf of Owner and/or required by any Lender. In the event Manager
determines at any time that funds in such accounts are insufficient for such
purposes, Manager shall immediately inform Owner of such insufficiency and
provide Owner with a statement of outstanding amounts currently due. Unless
otherwise required by the Loan Compliance Requirements or any Cash Management
System, all funds received by Manager for or on behalf of Owner (less any sums
properly deducted by Manager pursuant to any of the provisions of this Agreement
and the Annual Plan) shall be deposited in the appropriate Project Account
maintained by Manager for the deposit of funds of Owner and not mingled with the
funds of Manager or any other project.
6.13 Return of Excess Funds in Project Account. Subject to the terms of
any Cash Management System and the Loan Compliance Requirements, on each date
that Manager provides Owner with a Monthly Report, Manager shall also remit to
Owner all funds, if any, that are available in the Project Accounts, after
deducting the Management Fee, Leasing Commissions (as defined below) and/or
reimbursements due to Manager and any Contingency Reserve or other amounts
agreed to from time to time by Owner and Manager.
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ARTICLE VII.
METHODS OF OPERATION
7.1 Contracting. All service contracts permitted to be entered into
pursuant to Section 6.7 above, all contracts for capital improvements and all
contracts for the refurbishing and modeling of tenant spaces which (a) cover
expenditures included within the Annual Plan or expenditures which are otherwise
approved in advance by Owner or (b) which are approved in advance by Owner or
otherwise meet criteria established by Owner for such contracts, shall be
executed by Manager as agent for Owner. Without relieving it of its obligations
hereunder, pursuant to Section 6.3 above, Manager shall be entitled, in its
discretion and at its cost, to enter in its own name into such subcontracts with
third parties or affiliates to perform any of the management functions which are
the subject of this Agreement as it may determine. All other contracts with
respect to the Project and all tenant leases shall be executed by Owner. Upon
any termination of this Agreement, Manager shall, if requested by Owner, assign
all assignable contracts executed by Manager to Owner.
7.2 Compliance With Laws. Subject to the other provisions of this
Agreement, Manager shall be responsible for operating and maintaining the
Project in compliance with known federal, state and municipal laws, ordinances,
regulations and orders relative to the leasing, use, operation, repair and
maintenance of the Project and with the rules, regulations or orders of the
local Board of Fire Underwriters or other similar body (collectively, the "Legal
Requirements") and in accordance with the Loan Compliance Requirements. At
Owner's expense, Manager shall promptly remedy any violation of any Legal
Requirements or Loan Compliance Requirements which comes to its attention, and
further agrees, at Owner's expense, to promptly provide to Owner written notice
of any known actual, alleged or threatened violation of or failure to comply
with any Legal Requirement or Loan Compliance Requirement. Expenses incurred in
so complying and in correcting any such violation shall be included in the
Annual Plan or otherwise approved in advance by Owner. Subject to the following
sentence, Manager shall also be responsible for compliance with all terms and
conditions contained in any ground lease or space lease or security instrument
affecting the Project and for remedying any breach thereof. Notwithstanding the
foregoing, however, Manager's responsibilities under this Section 7.2 shall not
extend to matters (i) caused by Owner's gross negligence or willful misconduct,
or (ii) as to which the expenditure of Owner's funds is required but disapproved
by Owner. Manager shall assist Owner in Owner's efforts to comply with Federal,
State or other governmental energy conservation laws, regulations, rules, etc.,
and, in addition, shall cooperate with Owner to implement such energy
conservation programs as Owner may desire to implement from time to time.
7.3 Bonding. All employees of Manager who handle or are responsible for
Owner's funds shall, if requested by Owner, be covered by a fidelity bond. The
amount of such bond shall be determined by Owner and the premium therefor shall
be an operating expense of the Project.
7.4 Legal Proceedings. Manager shall, at Owner's request and expense,
engage counsel and cause such legal proceedings to be instituted as may be
necessary to enforce payment of rent and compliance with leases or to dispossess
tenants. Manager shall use Owner's legal counsel or other legal counsel approved
by Owner to institute such actions, and all
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compromises shall be subject to the prior approval of Owner. Attorneys' fees and
costs so incurred shall be expenses of the Project but shall be submitted to
Owner for approval prior to payment. Manager shall deliver copies of all written
notices or other documentation evidencing actual or threatened lawsuits to Owner
promptly upon receipt by Manager.
7.5 Employment of Personnel. Manager shall have in its employ at all times
a sufficient number of capable employees to enable it to properly, adequately,
safely and economically manage, operate and maintain the Project; provided,
however, that Manager may cause Owner to directly employ the personnel listed on
Schedule 3 under the heading "Owner's Employees", which personnel shall operate
under the supervision and direction of Manager. The remaining personnel on
Schedule 3 shall also be under the supervision and direction of Manager. Manager
may, in its discretion, cause additional or fewer on-site employees to be
employed either by Owner, Manager or a subcontractor for the benefit of the
Project as it deems necessary or appropriate in order to manage the Project in a
first-class manner consistent with comparable projects in the area; provided,
however, that employment of any additional on-site employees for which no
provision has been made in the Annual Plan must have the prior written consent
of Owner. All matters pertaining to the employment, supervision, compensation,
promotion and discharge of such employees, as well as union negotiation and
compliance with laws and regulations dealing with employee matters, shall be
coordinated by Manager; provided, however, that Owner shall have the right to
request that any particular employee be prohibited from working at or for the
benefit of the Project. The wages, salaries and other compensation paid to
employees of the Project, and to others who perform special services for the
benefit of the Project, shall be paid in accordance with Article IX hereof. This
Agreement is not one of employment of Manager by Owner, but one with Manager
engaged as an independent contractor in the business of property management. In
the event that any expenses are attributable in part to the Project and in part
to other properties owned and managed by Manager, such expenses shall be
prorated by Manager as appropriate from time to time and in a manner agreeable
to Owner and Manager. Upon request by Owner, Manager will submit to Owner a
report of all such prorations.
7.6 Services to Existing Tenants. At Owner's expense, Manager shall
perform services for tenants of the Project which are normally provided to
tenants of other first class buildings in the area or which are specifically
requested by Owner. Manager shall use commercially reasonable efforts to render
such services to tenants of the Project in an effort to minimize any cost to
Owner and in a manner that is consistent with the standards set forth in this
Agreement.
ARTICLE VIII.
FINANCIAL MATTERS
8.1 Bank Accounts. In coordination with Lenders and in compliance with the
terms of any Cash Management System, Manager (on behalf of Owner) shall
establish an operating trust account or accounts for the Project at such
bank(s), under such designation(s) and with such authorized signatures as Owner
may approve from time to time (each, a "Project Account") and, subject to the
Loan Compliance Requirements and any Cash Management System, all funds collected
from the operation of the Project, shall be deposited in the appropriate Project
Account(s), to be held in trust in such Project Account(s) for the benefit of
Owner, after all
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required disbursements and payments are made pursuant to any Cash Management
System and the Loan Compliance Requirements. All expenses of the Project,
including Management Fees, Leasing Commissions and reimbursements to be paid to
Manager, to the extent not already made pursuant to the Cash Management System,
shall be paid by Manager from the Project Account(s). If required by law, Owner,
any Cash Management System, or the Loan Compliance Requirements, a separate
account(s) for tenant security deposits shall be established in the same manner
as provided in the preceding sentence and shall be maintained as required by
law, any Cash Management System, Owner or the Loan Compliance Requirements.
Owner may require Manager to change banks, change accounts, change account
designations and make disbursements or distributions of Project funds from time
to time, and Manager shall promptly comply with all such directions from Owner.
8.2 Audits. Owner reserves the right to audit all books and records
maintained by Manager with respect to the Project. All audits shall be at
Owner's cost, shall be conducted by appointment during normal business hours and
shall be conducted at Manager's office where such books and records are located.
An audit may be conducted by Owner's employees or by independent persons engaged
by Owner. Any discrepancies noted in any audit shall be promptly corrected.
ARTICLE IX.
COMPENSATION OF MANAGER
9.1 Compensation. For its services hereunder, Manager shall be paid a
monthly management fee and other compensation as specified in Schedule 2
attached hereto (collectively, the "Management Fee"). For the purposes of this
Agreement, "Project Income" means all Rent and all Other Income actually
collected from Project operations during such month. "Rent" shall mean all
amounts collected from Project tenants other than (i) security and other tenant
deposits (other than as applied to pay rent or additional rent) and (ii) rents
paid in advance by tenants, except the portion of any such advance payment
applied to the rent due for the current month. "Other Income" shall mean all
income from the Project which shall include operating expense reimbursements,
fees, amounts paid for after hours or excess utilities and/or air conditioning
service, amounts paid for special services rendered to tenants and vending
machine rental charges, but shall not include Rent, amounts received by Owner or
tenants in settlement of insurance claims, costs and fees recovered in
litigation (except amounts allocable to past due rent or additional rent),
refunds or returns of taxes paid, amounts paid under construction contracts, or
proceeds from any sale or financing of the Project or any portion thereof.
9.2 Employee Compensation. The wages, salaries and other compensation paid
to employees who will be employed for the benefit of the Project, and to others
who perform special services for the benefit of the Project, to the extent not
otherwise paid through a Cash Management System, shall be paid by Owner from a
Project Account pursuant to this Section 9.2.
(a) All wages, salaries and other compensation paid to employees of
the Project, including, but not be limited to, unemployment insurance, social
security, worker's compensation, employee benefit packages and other charges
imposed by a governmental authority or provided for in a union agreement, shall
(a) as to employees of Manager or any
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Subcontractor, be reimbursed by Owner to Manager (or directly to the applicable
Subcontractor, if requested by Manager) without profit or xxxx-up, and (b) as to
employees of Owner, be paid directly by Owner. Manager shall coordinate all
disbursements and deposits for all compensation and other amounts payable with
respect to persons employed in connection with the operation of the Project from
an appropriate Project Account. Manager shall maintain complete payroll records
for all employees.
(b) In addition to the employment of employees set forth on Schedule
3, Manager may, in its discretion, from time to time employ personnel of its
general operations to perform direct special services for the benefit of the
Project; provided, however, that Manager shall obtain the prior approval of
Owner for the employment of such special personnel, except in emergency
situations or when timing requirements do not allow for such prior approval.
Owner shall reimburse Manager for such direct services rendered by special
personnel in an amount commensurate with normal and customary charges for such
services by similarly qualified persons. Persons whose compensation may not be
charged to Owner for services rendered to the Project includes the general asset
management personnel of Manager who are not on-site of the Project.
9.3 Reimbursable Expenses, Office, and Other Services. Owner shall
reimburse Manager for all direct out-of-pocket expenses incurred by or on behalf
of Manager in connection with this Agreement without profit or xxxx-up, which
expenses shall be reflected in the Annual Plan, and shall include, but not be
limited to, normal office expenses and business and travel expenses associated
with operating an on-site business office. Further, Owner shall provide for the
use of Manager a furnished management office in the Project, to be utilized
directly for the benefit of the Project, together with high speed internet
service, e-mail, telephone service, office janitorial service, printed form and
customary office supplies and equipment (such as computers, photocopying
equipment and calculators). The method of finishing and equipping such office,
and the total cost thereof, shall be determined by Owner from time to time based
upon the recommendations of Manager.
9.4 Non-Reimbursable Expenses. Except as otherwise set forth on Schedule
2, the following expenses or costs incurred by or on behalf of Manager in
connection with this Agreement shall be at the sole cost and expense of Manager
and shall not be reimbursed by Owner:
(a) Cost of gross salary and wages, payments of all taxes,
insurance, worker's compensation and other benefits of Manager's office
personnel not employed on site of the Project and not employed as special
personnel as provided in Section 9.2(b) above. Such personnel include those
identified on Schedule 4 hereof.
(b) General accounting and reporting services which are considered
to be within the reasonable scope of the Manager's responsibility under this
Agreement.
(c) Cost of advances made to employees and the cost of local travel
by Manager's employees or associates to and from the Project.
12
(d) Cost attributable to losses arising from negligence or fraud on
the part of Manager, Manager's associates or Manager's employees.
9.5 Payment of Expenses. Payment or reimbursement of the amounts described
in Sections 9.1 through 9.3 above shall be as follows:
(a) The monthly Management Fee payable pursuant to Section 9.1 above
shall be calculated and paid concurrently with Manager's submission of its
monthly accounting to Owner and, upon submission of such accounting, Manager may
pay such fee from Project operating funds then in its possession or control or
in a Project Account.
(b) Employee expenses and out of pocket expenses pursuant to
Sections 9.2 and 9.3 shall be reimbursed to Manager at the time incurred by
Manager, and Manager may reimburse such expenses from time to time from Project
operating funds under its possession or control or in a Project Account. A
detailed summary of such reimbursable expenses shall be included on Manager's
monthly accounting to Owner.
ARTICLE X.
INSURANCE AND INDEMNIFICATION.
10.1 Indemnity and Hold Harmless. Owner agrees to:
(a) Hold and save Manager free and harmless from any damage or
injuries to persons or property by reason of any cause whatsoever either in and
about the Project or elsewhere when Manager is carrying out the provisions of
this Agreement or acting under the express or implied directions of Owner.
(b) Reimburse Manager upon demand for any moneys which Manager is
required to pay out for any reason whatsoever, under this Agreement or in
connection with, or as an expense in defense of any claim, civil or criminal
action, proceeding, charge or prosecution made, instituted or maintained against
Manager or Owner and Manager, jointly or severally, affecting or due to the
condition or use of the Project or acts or omissions of Manager or employees of
Owner or Manager, or arising out of or based upon any law, regulation,
requirement, contract, or award relating to the hours of employment, working
conditions, wages or compensation of employees or former employees.
(c) Defend promptly and diligently, at Owner's expense, any claim,
action or proceeding brought against Manager or Manager and Owner jointly or
severally arising out of or connected with any of the foregoing, and to hold
harmless and fully indemnify Manager from any judgment, loss or settlement on
account thereof.
The foregoing agreement of Owner shall expressly extend to any liabilities,
claims and costs of defense arising out of or resulting from failure or refusal
of Owner to authorize compliance with any law, rule, order or determination of
any governmental authority with respect to the Project, where such matter is
promptly brought to Owner's attention by Manager, and Owner declines to comply
with the same. Nothing contained herein, however, shall relieve Manager of
responsibility to Owner for Manager's gross negligence or willful misconduct,
unless such gross
13
negligence or willful misconduct is covered by Owner's insurance. The provisions
of this Section 10.1 shall survive the expiration or termination of this
Agreement.
10.2 Insurance.
(a) Owner's Insurance. Owner agrees to carry public liability,
elevator liability and contractual liability insurance (specifically insuring
the indemnity provisions contained in Section 10.1 above), and such other
insurance as the parties agree to be necessary or desirable for the protection
of the interests of Owner and Manager, which may be provided through an umbrella
policy. In each such policy of insurance, Owner shall designate Manager as a
party insured with Owner and the carrier and the amount of coverage in each
policy shall be mutually agreed upon by Owner and Manager. A certificate of each
policy issued by the carrier shall be delivered promptly to Manager by Owner.
All policies shall provide for 30 days' written notice to Manager and Owner
prior to cancellation, non-renewal or material amendment.
(b) Manager's Insurance. If requested by Owner at any time during
the Term, Manager (as a reimbursable expense under this Agreement) and any
independent contractors employed by Manager (at such contractor's expense) shall
maintain in full force and effect commercial general liability, workers'
compensation, employer's liability and such other insurance as Owner may
reasonably require with such limits as are customary for managers of similar
first class projects in the area.
10.3 Conditions. Owner's obligations under Sections 10.1 and 10.2 are upon
the condition that Manager:
(a) Notifies Owner within five (5) business days after Manager
receives notice of any such loss, damage or injury.
(b) Takes no action (such as admission of liability) which might bar
Owner from obtaining any protection afforded by any policy Owner may hold or
which might prejudice Owner in its defense to a claim based on such loss, damage
or injury.
(c) Agrees that Owner shall have the exclusive right, at its option,
to conduct the defense to any claim, demand or suit within limits prescribed by
the policy or policies of insurance.
(d) Cooperates with Owner in disposition of claims, including
furnishing all available information to Owner's carrier.
(e) Recognizes that the foregoing shall not affect the general
requirement of this Agreement that the Project shall be managed, operated and
maintained in a safe condition and in a proper and careful manner.
10.4 Insurance Provisions. Owner shall include, in its hazard policy
covering the Project, personal property, fixtures and equipment located thereon,
and Manager shall include in any fire policies for its furniture, furnishings or
fixtures situated at the Project, appropriate clauses pursuant to which the
respective insurance carriers shall waive all rights of subrogation with respect
to losses payable under such policies. If such clauses are available and
obtained in
14
the respective insurance policies of Owner and Manager, each of Owner and
Manager waive any claim against the other covered by their respective
aforementioned policies of insurance.
10.5 Third Party Insurance. If requested by Owner, Manager shall require
that all contractors and service companies operating in or on the Project
maintain such worker's compensation, employer's liability and comprehensive
general liability insurance as may be reasonably required by Owner, including
any special coverage required by Owner in connection with hazardous operations.
ARTICLE XI.
TERMINATION OF AGREEMENT
11.1 Termination. Notwithstanding the provisions of Article II hereof,
this Agreement may be terminated prior to the expiration of the Term upon any of
the following events:
(a) Manager may resign at any time, for any reason or no reason,
upon giving Owner at least ninety (90) days prior written notice; or,
(b) Upon thirty (30) days prior written notice, Owner may terminate
this Agreement upon closing of a sale, transfer or exchange by Owner (including
foreclosure) of Owner's entire interest in the Project or it's right to collect
the income therefrom, unless the transferee elects prior to such closing and by
written notice consented to by Manager, to assume the obligations of Owner
pursuant to this Agreement accruing subsequent to such closing;
(c) Upon thirty (30) days prior written notice to Manager, Owner may
terminate this Agreement at any time for "cause," as such term is hereafter
defined, provided that, with respect to any cause for termination pursuant to
subsections (i) or (ii) below which is reasonably susceptible of cure, Owner
shall not be entitled to terminate for such cause unless (1) Manager shall fail,
after Owner gives Manager written notice of the existence of such cause for
termination hereof, to cure the cause for termination promptly, and in any event
within ninety (90) days after such written notice, or (2) if the cure for such
cause for termination would reasonably require more than ninety (90) days to
complete (except that there shall be no opportunity to cure a cause for
termination described in subsection (iii) below) Manager shall fail to commence
to cure such cause for termination promptly, and in any event within said ninety
(90) day period and thereafter diligently prosecute the same to completion. The
term "cause" as used herein in connection with the termination of this Agreement
shall mean (i) the failure by Manager (in the reasonable opinion of Owner) to
comply with a material provision of this Agreement, (ii) the failure by Manager
(in the reasonable opinion of Owner) to exercise prudent managerial skill and
efficiency in the management of the Project which has a material adverse impact
on Owner, (iii) fraud, intentional misrepresentation, or breach of trust or the
intentional breach of a material provision of this Agreement by Manager, (iv)
any action taken by or against Manager pursuant to any statute pertaining to
bankruptcy or insolvency or the reorganization of Manager (unless, in the case
of an involuntary case filed against Manager, the same is dismissed within one
hundred twenty (120) days), the making by Manager of any general assignment for
the benefit of creditors; the appointment of a trustee or receiver to take
possession of all or any portion of Manager's assets or of Manager's interest in
this Agreement, where possession is not restored to Manager within one hundred
twenty (120) days; or the attachment, execution or other
15
judicial seizure of all or any portion of Manager's interest in this Agreement,
where such seizure is not discharged within one hundred twenty (120) days or (v)
an assignment of this Agreement by Manager that is not permitted by Section 12.4
hereof. If the parties dispute whether "cause" exists for purposes of this
Section 11.1(c), the parties shall initiate the dispute resolution provisions
contained in Section 12.13 below. During any such pending dispute, Manager shall
remain fully responsible for its obligations and duties hereunder and all
Management Fees shall continue to be paid to Manager until the effective date of
the termination of this Agreement.
11.2 Obligations Upon Termination. Upon the termination of this Agreement
by any means:
(a) Owner shall remain bound by all contracts entered into by
Manager in the name of Owner within the limitations contained in this Agreement
and the Annual Plan, and shall remain obligated to Manager for all Management
Fees earned by Manager through the date of termination and for all
reimbursements due to Manager pursuant to this Agreement.
(b) Manager shall remain obligated:
(i) To render to Owner a final accounting of income and expenses
of the Project as provided in this Agreement through the effective date of such
termination.
(ii) To deliver to Owner all income and all security deposits
from the Project in Manager's possession after reimbursement of all expenses and
payment of all management fees which Manager is entitled to receive from such
funds.
(iii) To deliver to Owner all keys, records, contracts, leases,
receipts, unpaid bills and other documents relative to the Project and in
Manager's possession at date of termination.
(iv) Assign to Owner all of its rights and obligations in any
contracts entered into in accordance with the terms of this Agreement, and Owner
(or its designee) shall assume all of the obligations thereunder.
ARTICLE XII.
GENERAL PROVISIONS
12.1 Independent Contractor. It is expressly understood and agreed that
Manager will act as an agent for Owner and as an independent contractor in the
performance of this Agreement.
12.2 Notices. Any notice which must or may be given under this Agreement
or by law shall, except as otherwise provided, be in writing and shall be deemed
to have been given (i) when physically received by personal delivery (which
shall include the confirmed receipt of a telecopied facsimile transmission), or
(ii) three business days after being deposited in the United States certified or
registered mail, return receipt requested, postage prepaid, or (iii) one
business day after being deposited with a nationally known commercial courier
service providing next day delivery service (such as Federal Express). All
notices shall be addressed and delivered to the
16
addresses set forth on the signature page of this Agreement, or to such other
addresses which may be provided by any party hereto to the other in writing.
12.3 Attorneys' Fees. If suit or action is instituted in connection with
any controversy arising out of this Agreement, the prevailing party shall be
entitled to recover, in addition to costs, such sum as the court may adjudge
reasonable as attorneys' fees in such suit or action and on any appeal from any
judgment or decree entered therein.
12.4 Assignment. This Agreement and the rights and obligations hereunder,
shall not be assignable by either party hereto without the written consent of
the other; provided, however, that the foregoing shall not extend to assignments
by Manager to any affiliate of Xxxxxxx Properties, Inc., assignments required by
any insurance carrier in any matter relating to subrogation or an assignment by
Owner in connection with a sale of the Project; provided, further, that Manager
may subcontract with affiliates of Manager and/or third parties to assist in
carrying out its duties hereunder as set forth in this Agreement.
12.5 Amendments. Except as otherwise provided herein, all amendments to
this Agreement shall be in writing and executed by the party to be charged.
12.6 Integration. This Agreement, and the Schedules attached hereto and
made a part hereof, supersede and take the place of any and all previous
management agreements entered into between the parties hereto relating to the
Project.
12.7 Governing Law. This Agreement is executed with respect to a project
located in the State of California and shall be governed by and construed in
accordance with the laws of such state.
12.8 Cooperation. Should any claim, demand, action or other legal
proceeding arising out of matters covered by this Agreement be made or
instituted by any third party against a party to this Agreement, the other party
to this Agreement shall furnish such information and reasonable assistance in
defending such proceeding as may be requested by the party against whom such
proceeding is brought.
12.9 Waiver of Rights. The failure of Owner or Manager to seek redress for
violation, or to insist upon the strict performance of any covenant, agreement,
provision or condition of this Agreement, shall not constitute a waiver of the
terms of such covenant, agreement, provision or condition at any subsequent
time, or of the terms of any other covenant, agreement, provision or condition
contained in this Agreement.
12.10 Successors and Assigns. This Agreement and each of the provisions
hereof shall be binding upon and inure to the benefit of the parties hereto and
their respective heirs, executors, administrators, successors and assigns.
12.11 Non-Discrimination. There shall be no discrimination against or
segregation of, any person, or group of persons on account of race, color,
creed, national origin or ancestry in the sale, lease, sublease, transfer, use,
occupancy, tenure or enjoyment of the Project, nor shall Owner, Manager or any
person claiming under or through them, establish or permit any such
17
practice or practices of discrimination or segregation with reference to the
selection, location, number, use or occupancy of tenants, lessees, subtenants,
sublessees or vendees of the land.
12.12 Subordination. This Agreement, and any and all rights of Manager
hereunder, are and shall be subject and subordinate to any financing (whether
senior financing, mezzanine level financing, or preferred equity) respecting the
Project (or any portion thereof) (collectively, the "Property Financings"), and
any ground or master lease with respect to the Project or any portion thereof
(collectively, "Leases"), and all renewals, extensions, modifications,
consolidations and replacements thereof, and to each and every advance made or
hereafter to be made under any such Property Financings or Leases. This section
shall be self-operative and no further instrument of subordination shall be
required. In confirmation of such subordination, Manager shall promptly execute,
acknowledge and deliver any instrument that Owner, the landlord under any of the
Leases or the holder of any such Property Financings or the trustee or
beneficiary of any deed of trust or any of their respective successors in
interest may reasonably request to evidence such subordination. At any time and
from time to time, upon not less than ten (10) business days prior notice from
Manager or Owner, Manager shall furnish to Owner, or a designee thereof, an
estoppel certifying that this Agreement is unmodified and in full force and
effect (or that this Agreement is in full force and effect as modified and
setting forth the modifications), the date to which Manager has been paid
hereunder, that to the knowledge of the certifying party, no default or an event
of default has occurred and is continuing or, if a default or an event of
default shall exist, specifying in reasonable detail the nature thereof and the
steps being taken to remedy the same, and such additional information as the
requesting party may reasonably request. Any subordination or estoppel furnished
pursuant to this Section 12.12 may be relied upon by Owner, and its affiliates,
lenders, and any prospective landlord or lender of the applicable Project.
Manager shall not unreasonably withhold its consent to any amendment to this
Agreement reasonably required by such lender or lessor, provided that such
amendment does not (i) increase Manager's financial obligations hereunder, or
(ii) have a material adverse effect upon Manager's rights hereunder, or (iii)
materially increase Manager's non-economic obligations hereunder.
12.13 Dispute Resolution. The parties hereby agree that, in order to
obtain prompt and expeditious resolution of any disputes under this Agreement,
each claim, dispute or controversy of whatever nature, arising out of, in
connection with, or in relation to the interpretation, performance or breach of
this Agreement (or any other agreement contemplated by or related to this
Agreement or any other agreement between the parties), including without
limitation any claim based on contract, tort or statute, or the arbitrability of
any claim hereunder (an "Arbitrable Claim"), shall be settled by final and
binding arbitration conducted in [Los Angeles, California]. The arbitrability of
any Arbitrable Claims under this Agreement shall be resolved in accordance with
a two-step dispute resolution process administered by Judicial Arbitration &
Mediation Services, Inc. ("JAMS") involving, first, mediation before a retired
judge from the JAMS panel, followed, if necessary, by final and binding
arbitration before the same, or if requested by either party, another JAMS
panelist. Such dispute resolution process shall be confidential and shall be
conducted in accordance with California Evidence Code Section 1119.
(i) Mediation. In the event any Arbitrable Claim is not resolved by
an informal negotiation between the parties within fifteen (15) days after
either party receives written notice that a Arbitrable Claim exists, the
matter shall be referred to the
18
Los Angeles, California office of JAMS, or any other office agreed to by
the parties, for an informal, non-binding mediation consisting of one or
more conferences between the parties in which a retired judge will seek to
guide the parties to a resolution of the Arbitrable Claims. The parties
shall select a mutually acceptable neutral arbitrator from among the JAMS
panel of mediators. In the event the parties cannot agree on a mediator,
the Administrator of JAMS will appoint a mediator. The mediation process
shall continue until the earliest to occur of the following: (i) the
Arbitrable Claims are resolved, (ii) the mediator makes a finding that
there is no possibility of resolution through mediation, or (iii) thirty
(30) days have elapsed since the Arbitrable Claim was first scheduled for
mediation.
(ii) Arbitration. Should any Arbitrable Claims remain after the
completion of the mediation process described above, the parties agree to
submit all remaining Arbitrable Claims to final and binding arbitration
administered by JAMS in accordance with the then existing JAMS Arbitration
Rules. Neither party nor the arbitrator shall disclose the existence,
content, or results of any arbitration hereunder without the prior written
consent of all parties. Except as provided herein, the California
Arbitration Act shall govern the interpretation, enforcement and all
proceedings pursuant to this subsection. The arbitrator is without
jurisdiction to apply any substantive law other than the laws selected or
otherwise expressly provided in this Agreement. The arbitrator shall
render an award and a written, reasoned opinion in support thereof. Such
award may include reasonable attorneys' fees to the prevailing party.
Judgment upon the award may be entered in any court having jurisdiction
thereof.
(iii) Costs. The parties shall bear their respective costs incurred
in connection with the procedures described in this Section 12.13, except
that the parties shall equally share the fees and expenses of the mediator
or arbitrator and the costs of the facility for the hearing.
(iv) Survivability. This dispute resolution process shall survive
the termination of this Agreement. The parties expressly acknowledge that
by signing this Agreement, they are giving up their respective right to a
jury trial.
19
IN WITNESS WHEREOF, Owner and Manager have executed this Property
Management and Leasing Agreement as of the day and year first above written.
"MANAGER"
XXXXXXX PROPERTIES, L.P.
a Maryland limited partnership
By: Xxxxxxx Properties, Inc.
a Maryland corporation
Its General Partner
By:
-------------------------------
Name:
-----------------------------
Title:
----------------------------
NOTICE ADDRESS FOR MANAGER
c/x Xxxxxxx Properties, Inc.
000 Xxxx Xxxxx Xxxxxx, Xxxxx 0000
Xxx Xxxxxxx, Xxxxxxxxxx 00000
Attn: Xxxxxx X. Xxxxxxx III
Xxxx Lammas
"OWNER"
[Signature Block]
NOTICE ADDRESS FOR OWNER
c/x Xxxxxxx Properties, Inc.
000 Xxxx Xxxxx Xxxxxx, Xxxxx 0000
Xxx Xxxxxxx, Xxxxxxxxxx 00000
Attn: Xxxxxx X. Xxxxxxx III
Xxxx Lammas
20
SCHEDULE 1
LEGAL DESCRIPTION
Schedule 1-1
SCHEDULE 2
In addition to the expense reimbursements set forth in the Property
Management and Leasing Agreement, Owner agrees to pay to Manager the Management
Fees and Leasing Commissions set forth below for all of the services required of
Manager pursuant to this Agreement.
1. Management Fee.
(a) Prior to Stabilization. Prior to the date upon which ninety
percent (90%) of the rentable square footage of the Project is leased and
occupied (the "Stabilization Date"), Owner shall pay Manager a monthly fee equal
to the greater of (i) three percent (3%) of Manager's out-of-pocket expenses
relating to the Project which are reimbursable under the Agreement by Owner, and
(ii) the Manager's overhead expenses associated with the Project.
Notwithstanding the foregoing, between the date upon which the Project is
substantially completed and the Stabilization Date, the minimum amount payable
by Owner under this Agreement on an annualized basis shall be $.40 per rentable
square foot per year.
(b) After Stabilization. After the Stabilization Date, Owner shall
pay Manager an annual fee (payable on a monthly basis) equal to three percent
(3.00%) of the Project Income.
2. Leasing Commission. Owner shall pay leasing commissions to Manager in
amount in accordance with the Leasing Commission Schedule attached hereto as
Schedule 5 (collectively, "Leasing Commissions").
3. Capital Improvements Coordination Fee. In connection with any
significant development project or capital improvement project (other than
tenant improvement projects) which is supervised or administered by Manager, and
not otherwise subject to a separate development agreement with an affiliate of
Manager, Manager shall be paid a coordination fee equal to three percent (3%) of
the total cost of the work.
4. Tenant Improvements Coordination Fee. In connection with any tenant
improvement project which is supervised or administered by Manager, Manager
shall be paid a coordination fee equal to the greater of (i) three percent (3%)
of the total cost of the work, and (ii) the coordination fee, or similar
arrangement, allocated in the terms of the underlying lease.
In the event of the termination of this Agreement as provided in Article
XI hereof, the compensation of Manager shall be prorated as of the effective
date of such termination.
Schedule 2-1
SCHEDULE 3
(SCHEDULE OF EMPLOYEES)
Job Title Owner's Employees Manager's Employees Subcontractor's Employees
--------- ----------------- ------------------- -------------------------
Building Manager
Asst. Bldg. Mgr.
Project Analysis
Advertising & Promotion Mgr.
Administrative Asst.
Office Clerk
Receptionist
Chief Engineer
Asst. Chief Eng.
Maint. Xxxxxxx
Controls Xxxxxxx
Locksmith
Central Plant Eng.
Central Plant Eng.
Utility Man (part-time)
Lighting Engineer
Tower Man
Tower Man
Tower Man
Tower Man
Tower Man
Central Plant (nights)
Central Plant (relief nights)
Central Plant (nights)
Relief Engineer
Schedule 3-1
SCHEDULE 4
(NON-REIMBURSABLE PERSONNEL)
Partner Time
Asset Management Executive
Operations Manager
Financial Officer
Controller
Accounting & Payable/Receivable Bookkeepers
Collection Personnel
Off-Site Secretaries & Receptionists
Off-Site Engineering & Maintenance Supervisors
Schedule 4-1
Schedule 5-1
SCHEDULE 5
(SCHEDULE OF LEASING COMMISSIONS)
Subject to the terms of the Property Management and Leasing
Agreement to which this Schedule 5 is attached, Owner agrees to pay to Manager
leasing commissions as follows:
1. Commission Rate. Owner shall pay commissions to Manager in
accordance with this commission schedule (this "Schedule") for leases of any
space in the Project as follows: (i) four percent (4%) of the total Minimum Base
Rent for the first five years of the lease term, (ii) two percent (2%) of the
total Minimum Base Rent for the sixth through tenth years of the lease term, and
(iii) one percent (1%) of the total Minimum Base Rent for the eleventh through
fifteenth years of the lease term. In the event the lease term is in excess of
fifteen years, no commission shall be paid on said excess term. Notwithstanding
the provisions of this Paragraph 1 to the contrary, in the event an existing
tenant enters into a new lease for space in the Project, Manager shall receive a
commission of four percent (4%) of the total Minimum Base Rent for the first
five years of the new lease term, two percent (2%) of the total Minimum Base
Rent for the sixth through tenth years of the new lease term, and no commission
for any additional years of the new lease term. In the event a prospective
tenant executes a lease for space in the Project, but does not actually pay rent
for such space for reasons unrelated to any default of Owner, Manager shall not
be entitled to any commission with respect to such lease, and shall refund to
Owner any commissions paid with respect thereto.
2. Computation of Commissions. Commissions shall be computed in
accordance with the above rates based upon the "Minimum Base Rent" set forth in
the lease, as follows:
(a) The term "Minimum Base Rent" shall mean the fixed minimum
annual rent for any given year (which includes Landlord's stipulated base
operating expenses and taxes and also includes any rent due for must-take space
in years in which rent on such space is due) provided in the lease for office
space or commercial plaza space, excluding any and all other additional rent
(such as, but not limited to, operating expense escalations, tax escalations,
payments for tenant improvements in excess of building standing provided by
Landlord, percentage rent, cost-of-living escalation or parking).
(b) Minimum Base Rent shall be reduced by the net cost to
Owner of any rental concessions of any kind, including but not limited to,
tenant improvements in excess of building standard, free rent, parking
concessions, lease buy-outs, tax or operating expense concessions.
(c) If a rental concession is made by Owner allowing tenant
not to pay rent for an initial portion of the lease term, then the commission
shall be determined as follows: First, there shall be calculated the average
Minimum Base Rent for the entire term of the lease period on a straight line
basis (the "Average Minimum Rent"), which shall be the product of (i) the
aggregate Minimum Base Rent payable by the tenant during the term of the lease,
divided by
Schedule 5-1
the number of months in the term of the lease, (ii) multiplied by twelve (12).
Second, commissions shall be payable in accordance with the terms of Paragraph 1
above except that for purposes of calculating the commissions pursuant to
Paragraph 1 the Average Minimum Rent shall be used in lieu of the Minimum Base
Rent.
3. Other Broker Commissions.
(a) If a licensed real estate broker other than Manager, or a
broker affiliated or associated with Manager, is the broker of record of any
lease in the Project, Owner will pay such other broker a commission in
accordance with Paragraph 1 above.
(b) With respect to any lease entered into by Owner for the
Project prior to the termination of this Agreement, where Owner pays a
commission to such other broker referred to in Paragraph 3(a) above of this
Schedule, then Manager shall be entitled to a commission only in the amount of
50% of the commission Manager otherwise would have been entitled to pursuant to
this Schedule; provided, however, in no event shall the aggregate commissions
paid by Owner to all brokers (including Manager) for any such lease exceed one
hundred fifty percent (150%) of a full commission as computed in accordance with
this Schedule without the express written consent of Owner.
4. Options to Extend or Renew the Term
(a) In the event a tenant exercises an option or right of
first refusal contained in the lease to renew or extend the original term of the
lease, Owner shall pay Manager a commission on the Minimum Base Rent during the
renewal or extension period in accordance with Paragraph 1 above, computed as if
such renewal or extension term were part of the initial term of the lease;
provided, however, that Manager shall receive a commission of four percent (4%)
for the first five years of the renewal or extension term, two percent (2%) for
the sixth through tenth years of the renewal or extension term, and no
commission for any additional years of the renewal or extension term.
(b) In the event a tenant leases additional space pursuant to
an option or right of first refusal contained in its lease, Owner shall pay to
Manager a commission on the Minimum Base Rent for such additional space in
accordance with Paragraph 1 above, computed as if the tenant had been obligated
to lease such additional space under the original lease. To illustrate, assume
that a tenant entered into a lease with a twenty-year term with an option to
lease additional space at any time during the term of the lease for the balance
of the term of the lease. Assume that the tenant exercised the option to lease
the additional space commencing the fourth year of the term of the lease.
Manager would be entitled to a commission of 4% of the annual additional Minimum
Base Rent for the first two years (i.e., the 4th and 5th years), 2% of the
additional annual Minimum Base Rent for following five years (i.e., the 6th
through 10th years), and 1% of the additional annual Minimum Base Rent for the
next five years (i.e., the 11th through 15th years).
(c) Commissions pursuant to Paragraph 4(a) and (b), above,
attributable to options exercised after the original occupancy by tenant shall
be deemed payable upon exercise of the option. In the case of options exercised
prior to the occupancy, such
Schedule 5-2
commissions shall be due and payable in the same manner as if the option had
been exercised on the date the lease was executed.
5. Cancellation Clauses. Where the tenant, or the Owner, has the
right to cancel a lease prior to the expiration date, Manager shall initially be
paid a commission based on the aggregate Minimum Base Rent for the uncancellable
portion of the term, plus any cancellation penalty or fee payable by tenant
pursuant to the lease. If, thereafter, the lease is not cancelled by the tenant
or if the right of cancellation is exercised by Owner only, Manager shall be
paid the balance of the commission based on the aggregate Minimum Base Rent for
the remaining portion of the lease term, less the cancellation fee or penalty
computed as if there had been no right of cancellation in the lease. A lease
shall not be deemed cancelled within the meaning of this paragraph unless the
tenant is not obligated to pay rent.
6. Time of Payment. Except as otherwise provided, commissions earned
by Manager (or any other broker) pursuant to this Agreement are payable as
follows:
(a) One-half upon execution of the lease by tenant and Owner;
and
(b) One-half upon occupancy by tenant, but in no event later
than ninety (90) days after the date the lease is signed by Owner and tenant.
Schedule 5-3
EXHIBIT "A"
2003 ANNUAL PLAN
A-1
